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AzEDS

AzEDS Codes Applicable to (SPED)

SPED Need Codes (Disability Categories)

Code Description Code Description A Autism OHI Other Health Impairment DD Developmental Delay OI Orthopedic Impairment ED Emotional Disability SID Severe Intellectual Disability EDP Emotional Disability (Separate Facility, Private ) SLD Specific Learning Disability HI Hearing Impairment SLI Speech/Language Impairment MD Multiple Disabilities TBI Traumatic Brain Injury MDSSI Multiple Disabilities Severe Sensory Impairment VI Visual Impairment

MIID Mild Intellectual Disability PSD Severe Delay MOID Moderate Intellectual Disability

Per ARS § 15-771(A), the only needs that can be reported for preschool students are: DD, HI, PSD, SLI, and/or VI.

1 (Last Updated: June 16, 2021) AzEDS

SPED Grade Codes

Code Description PS Preschool KG 1 2 3 4 5 6 7 8 9 10 11 Eleventh Grade 12

UE1 Ungraded Elementary

1 Per A.R.S. § 15-901(A)(5)(a)(i): Student must be 5 years old but less than 6 by September 1st and must have a Group B SPED service for each day of UE membership (A, EDP, HI, MD, MDSSI, MOID, OI, PSD, SID, and VI).

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Least Restrictive Environment (LRE) School Age Codes To calculate the amount of time spent inside the regular classroom, use the following formula: # of hours spent in regular class / total # of hours in regularly scheduled class periods (including lunch, recess, and study periods) * 100 Time spent outside the regular classroom receiving services unrelated to the student’s disability should be considered time inside the regular classroom. Educational time spent in age-appropriate community-based settings that include individuals with and without disabilities should be counted as time spent in the regular classroom.

Eligible for Self- LRE Eligible for Description Federal Contained or Grade Code State Aid Funding Resourced Inside Regular Class 80% or more of the day. (These are children who received special education and related services outside the regular class for less than 21% of the school day.) This may include children placed in: regular class with special K–12 Yes Yes R A education/related services provided within regular classes; regular class with special education/related services provided outside the regular classes; or regular class with special education services provided in resource rooms. Inside Regular Class for not more than 79% of day and no less than 40% of the day. (These are children who received special education and related services K–12 B outside the regular class for at least 21% but no more than 60% of the school day.) Yes Yes R This may include children placed in: resource rooms with special education/related services provided within the resource room; or resource rooms with part-time instruction in a regular class. Inside Regular Class less than 40% of the day. (These are children who received special education and related services outside the regular classroom for K–12 C more than 60% of the school day.) This may include children placed in: self- Yes Yes SC contained special classrooms with part-time instruction in a regular class; or self- contained special classrooms with full-time special education instruction on a regular school campus. Public or Private Separate for greater than 50% of the school day. This may include children placed in: public and private day for students with K–12 D disabilities, public and private day schools for students with disabilities for a portion of Yes Yes SC the school day (greater than 50%) and in regular school buildings for the remainder of the school day, and public and private residential facilities if the student does not live at the facility.

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Eligible for Self- LRE Eligible for Description Federal Contained or Grade Code State Aid Funding Resourced Public or Private Residential Facility for greater than 50% of the school day. Received education programs and lived in the public or private residential facilities during the school week. This may include children placed in: public and private K–12 E Yes Yes SC residential schools for students with disabilities; or public and private residential 2

schools for students with disabilities for a portion of the school day (greater than 50%) and in separate day schools or regular school buildings for the remainder of the school day. Public or Private Residential Facility for greater than 50% of the school day – placed by another state agency (not an IEP team decision) with code A. Placed in a public or private residential facility receiving services inside regular class 80% or more of the day. Received education programs and lived in the K–12 EA Yes Yes SC public or private residential facilities during the school week. This may include 2

children placed in: public and private residential schools for students with disabilities; or public and private residential schools for students with disabilities for a portion of the school day (greater than 50%) and in separate day schools or regular school buildings for the remainder of the school day. Public or Private Residential Facility for greater than 50% of the school day – placed by another state agency (not an IEP team decision) with code B. Placed in a public or private residential facility receiving services inside regular class 40–79% of the day. Received education programs and lived in the public or K–12 EB Yes Yes SC private residential facilities during the school week. This may include children 2

placed in: public and private residential schools for students with disabilities; or public and private residential schools for students with disabilities for a portion of the school day (greater than 50%) and in separate day schools or regular school buildings for the remainder of the school day. Public or Private Residential Facility for greater than 50% of the school day – placed by another state agency (not an IEP team decision) with code C. Placed in a public or private residential facility receiving services inside regular class less K–12 EC than 40% of the day. Received education programs and lived in the public or private Yes Yes SC residential facilities during the school week. This may include children placed in: public and 2 private residential schools for students with disabilities; or public and private residential schools for students with disabilities for a portion of the school day (greater than 50%) and in separate day schools or regular school buildings for the remainder of the school day.

2 State funding for students with disabilities is provided through voucher funds to the private or public facility serving the students

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Eligible for Self- LRE Eligible for Description Federal Contained or Grade Code State Aid Funding Resourced Correctional Facilities with code A. Received special education inside regular K–12 FA class 80% or more of the day in: short-term detention facilities (community-based Yes Yes R or residential); or correctional facilities. Correctional Facilities with code B. Received special education inside regular K–12 FB class 40–79% of the day in: short-term detention facilities (community-based or Yes Yes R residential); or correctional facilities. Correctional Facilities with code C. Received special education inside regular K–12 FC class less than 40% of the day in: short-term detention facilities (community-based Yes Yes SC or residential); or correctional facilities. Hospital or Home Instruction. Received education programs in a hospital or home environment that includes children with disabilities placed in and K–12 H No Yes R receiving special education and related services in hospital programs or the 3 child’s home determined by an IEP team placement. The school of attendance would be the public school that they would typically attend if they were enrolled through the PEA. (Note that homebound requirements exist independently; please contact School Finance for further information.) Services provided in a regular classroom. The only disability categories K–12 Yes Yes SC I that can be reported here are MD, A, SID and OI. Private School placement, enrolled by parent(s). Students enrolled by parents or guardians in regular parochial or other private schools who receive special education and related services under a service plan. There is no entitlement to special 4 K–12 J education and related services. However, the PEA must expend a proportionate No Yes R amount of federal funding on students in this type of private placement. This also includes children who are homeschooled. The school of attendance would be the public school that they would typically attend if they were enrolled through the district.

3 A student is only eligible for state aid if he/she also meets the requirements for homebound under state law. 4 Include children with disabilities enrolled by their parents in a private elementary school and who are receiving special education and related services in accordance with a service plan. The private elementary school must be a nonprofit institutional day or residential school, including a public elementary , that provides elementary education, as determined under State law.

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LRE Preschool Codes (not applicable to charter schools)

Eligible Eligible for Self- Grade LRE Description for Federal Contained Code State Funding or Aid Resourced Attending Regular Early Childhood Program AT LEAST 10 hours per week; receiving majority of special education and related services in REGULAR EARLY CHILDHOOD PS PA1 PROGRAM. A program that includes at least 50% nondisabled children. This may include, but is Yes Yes R not limited to: Head Start, kindergarten; preschool classes offered to an eligible pre-kindergarten population by the public school system; private kindergarten3 or preschool; group child development center or child care. Attending Regular Early Childhood Program AT LEAST 10 hours per week; receiving majority of special education and related services in SOME OTHER LOCATION. A program that includes PS PA2 at least 50% nondisabled children. This may include, but is not limited to: Head Start, kindergarten; Yes Yes R preschool classes offered to an eligible pre-kindergarten population by the public school system; private kindergarten3 or preschool; group child development center or child care.

Attending Regular Early Childhood Program LESS THAN 10 hours per week; receiving majority of special education and related services in REGULAR EARLY CHILDHOOD PS PB1 PROGRAM. A program that includes at least 50% nondisabled children. This may include, but is Yes Yes R not limited to: Head Start, kindergarten; preschool classes offered to an eligible pre-kindergarten population by the public school system; private kindergarten3 or preschool; group child development center or child care. Attending Regular Early Childhood Program LESS THAN 10 hours per week; receiving majority of special education and related services in SOME OTHER LOCATION. A program that PS PB2 includes at least 50% nondisabled children. This may include, but is not limited to: Head Start, Yes Yes R kindergarten; preschool classes offered to an eligible pre-kindergarten population by the public school system; private kindergarten3 or preschool; group child development center or child care.

Separate Class. Attends a special education program in a class intended primarily for children with disabilities (less than 50% nondisabled children). This may include, but is not limited to PS PD classrooms in: regular school buildings, trailers, or portables outside regular school buildings; child Yes Yes SC care facilities; hospital facilities on an outpatient basis; or other community-based settings. (Do not include children who also attended a Regular Early Childhood Program.)

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Eligible Eligible for Self- LRE Grade Description for State Federal Contained or Code Aid Funding Resourced Separate School. Receives all special education and related services in public or private PS PE day schools designed specifically for children with disabilities. (Do not include children who Yes Yes SC also attended a Regular Early Childhood Program.) Residential Facility. Receives all special education and related services in public or private PS PG residential schools or residential medical facilities on an inpatient basis. (Do not include children Yes Yes SC 5 who also attended a Regular Early Childhood Program.) Home AT LEAST 360 minutes per week. Receives all special education and related services in the principal residence of the child’s family or caregiver and attended neither a regular early PS PH1 childhood program nor a special education program provided in a separate class, separate Yes Yes R school, or residential facility. Include children who receive special education both at the home and in a service provider location or some other location that is not in any other category. The term caregiver includes babysitters. The school of attendance would be the public school that they would typically attend if they were enrolled through the district. Home LESS THAN 360 minutes per week. Receives all special education and related services in the principal residence of the child’s family or caregiver and attended neither a regular early PS PH2 childhood program nor a special education program provided in a separate class, separate No Yes R school, or residential facility. Include children who received special education both at the home and in a service provider location or some other location that is not in any other category. The term caregiver includes babysitters. The school of attendance would be the public school that they would typically attend if they were enrolled through the district. Service Provider Location or some other location that is not in any other category for less than 360 minutes per week. Receives all special education and related services from a service provider and who attended neither a regular early childhood program nor a special PS No Yes SC PS education program provided in a separate class, separate school, or residential facility; and did not receive special education and related services in the home. This includes services received at a private clinician’s office; clinician’s office located in a school building; or hospital facility on an outpatient basis. The school of attendance would be the public school that they would typically attend if they were enrolled through the district.

5 State funding for students with disabilities is provided through voucher funds to the private or public facility serving the students.

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SPED Exit Reason Codes Note: SPED Exit Reason Code 6, 8 and 12 are no longer valid in AzEDS.

Code Short Description Definition Student was served in special education at the start of the reporting year, but at some point during the

Transferred to regular reporting year, returned to regular education as a result of having met the objectives in his/her IEP. This education student no longer has an IEP and is receiving all of his/her educational services from a regular education 1 program. NOTE: This student must be re-evaluated and determined no longer eligible for special education. This category includes parental revocation of consent. Valid for all ages and grades. Graduated with regular Student exited an educational program through receipt of a high school diploma identical to that for 2 high school diploma which students without disabilities are eligible. Student exited special education because of reaching maximum age for receipt of special education 3 Reached maximum age services. This includes students with disabilities who reached maximum age and did not receive a diploma. 4 Died Student died. Student moved out of the catchment area and is KNOWN to be continuing in another educational Moved, known to be program. There need not be evidence that the student is continuing in special education, only that he/she 5 continuing is continuing in a general education program. This includes transfers and students in residential drug/alcohol rehabilitation centers or correctional facilities. Valid for ages and grades. Student was enrolled at the start of the reporting year, was not enrolled at the end of the reporting period, and did not exit through any other basis described. This includes dropouts, runaways, GED recipients, 7 Dropped out expelled students, students whose status is unknown, students who moved and are not known to be continuing in another education program, and other exiters. This code is used when the student ends one LRE and starts another. Student is not transferring to Ends one LRE but starts 9 regular education. Valid for all ages and grades. another This code is used when a parent withdraws a student with a special education grade of PS, KG, or UE from 10 Withdrawn by parent and the student’s special education service participation and the student is no longer enrolled. no longer enrolled Valid for PS (Preschool), KG (Kindergarten), and UE (Ungraded Elementary) only. Student was expelled from school, but is still receiving special education services (provided by this school). Notes: 11 Expelled but still receiving 1. Exit Reason code 5 would apply to a student who transfers to another school. services 2. Expelled students who continue to receive special education services provided by the school must be entered into a subsequent special education service participation with LRE Code H. Special education participation is ending because the school’s calendar year is ending. This special 13 School is out education exit reason code should be used if the student participates through the end of the year. Valid for all ages and grades.

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SPED School Concurrency Codes These codes identify which school is the primary or . If a student attends only one school at any given time, then that school is identified as the . If a student attends more than one school, only one can be identified as the primary school at any given time. These codes are not to be confused with the federal primary need indicator (FPNI) that determines which need is the primary need for a special education student.

Code Short Definition Description The school where the student is enrolled to receive services for 50% P Primary or more of the school day. The school where the student is enrolled to receive services for less S Secondary than 50% of the school day.

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Special Enrollment Codes Special Enrollment (CEC-A, CEC-B, Open Enrollment) – Applies only to school districts. Classifies certain students who attend a school within a district, but reside outside of the boundaries of that district.

Code Short Definition Description Certificate of Educational Convenience A 1 CEC-A May pertain to students who reside in unorganized territories (no school district) or who are precluded by distance and lack of adequate transportation from attending school in the district or county of residence. Certificate of Educational Convenience B Students who are placed in one of the following facilities: a State rehabilitation or corrective institution, a foster home, child care agency, or institution which is licensed and supervised by the Department of Economic Security or Department of Health Services, a residential facility operated or supported by the 2 CEC-B Department of Economic Security or the Department of Health Services, or a residence under the supervision of Juvenile Corrections. The county school superintendent of any county may not issue a CEC for a student placed in one of the above facilities if the student is placed in the same district as the residence of the student’s parents or legal guardians or if the student is placed without a court order and the student’s parents or legal guardians are not residents of this state. School districts may adopt and implement policies to allow students who reside outside of their district 3 Open boundaries to enroll in any school within the district. Students who enroll under the provisions of such Enrollment policies are known as open-enrollment students.

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Tuition Payer Codes Code 1 is used for the majority of SPED students, including those identified as “fee-for-service” students (when some SPED services are provided by ASDB). Code 7 is applicable to SPED students that are vouchered. Code Description Definition/Notes This includes students attending school in their own district of residence, as well as tuitioned-in The “normal” setting for Arizona students (students attending school outside their district of residence as defined in Arizona 1 school students who generate statute, but whose tuition is paid by the district or ADE) and students with a special enrollment state funding. situation. This includes students: Privately paid tuition, no tuition 1) Not eligible for state funding as defined in Arizona statute (e.g., students age 22 and 2 charged. older, students less than 3 years old, and preschool children without disabilities); 2) With private-paid tuition (e.g., tuition is paid by parents or guardian); Foreign exchange student. Student is a foreign exchange student. These students are not eligible for state funding. 3 Non-special education (NSE) Non-special education (NSE) students placed in approved residential facilities; funding is paid students in residential treatment 4 through the voucher system, not ADM. centers. JTED (Joint Technological This tuition payer code is reported for the JTED membership when a student is concurrently Education District)/Non-resident enrolled in a charter school but does not reside within the boundary of the member district. The 5 charter (concurrent). JTED membership is not eligible for state funding. ISEP (Indian School This tuition payer code is used to identify ISEP (federally funded Indian School Equalization Equalization Program), Program) students. An ISEP student must not generate state aid, SPED add-on, or ELL add-on 6 federally funded, and not funding. eligible for state funding. Other State funded Special education students who are receiving services from a state institution or an approved 7 formula residential facility and are funded through the voucher system.

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