SPECIAL COMMISSION BUSINESS MEETING August 28, 2018 at 8:00am AGENDA
** Time Specific at 10:00am – Audit Exit Conference
I. CALL TO ORDER / PLEDGE OF ALLEGIANCE
II. EARLY PUBLIC COMMENT SESSION (total session up to 20 minutes)
III. WORK SESSION
A. Time Specific at 10:00am – Audit Exit Conference
B. 1st and 2nd Quarter 2018 Financial Reports (pg. 1-28)
C. Strategic Plan Review (pg. 29-39)
IV. APPROVAL OF CONSENT AGENDA
A. Commission Meeting Minutes – August 14, 2018 (pg. 40-43)
B. Vouchers in the amount of $610,385.91 (pg. 44)
V. COMPLETION OF RECORDS – July 2018 Monthly Report (pg. 45-67) VI. PLANNING
No Items VII. PROPERTY
A. Westport Shipyard Hull Storage Lease (pg. 68-70) VIII. MARINAS
A. Marina Advisory Committee Membership Review (pg. 71-72)
B. Resolution #18-1178 – Authorizing Auction of Vessel “Tinker Toy” (pg. 73-74) IX. AIRPORTS No Items X. OTHER BUSINESS
A. 2019 Community Partner Program Revisions (pg. 75-90)
XI. PUBLIC COMMENTS SESSION (total session up to 20 minutes)
XII. NEXT MEETINGS (pg. 91-93)
A. September 11, 2018 – Regular Commission Meeting
B. September 25, 2018 – Special Commission Meeting at 8:00am
XIII. UPCOMING EVENTS
A. September 4-21, 2018 – Port Administrative Office Elevator CLOSED for maintenance and upgrades
B. September 12, 2018 – Washington State Transportation Commission Panel Discussion at City of Port Angeles, time TBD
C. September 27-28, 2018 – WPPA Fall Environmental Meeting
D. November 18-20, 2018 – Pacific Maritime Expo in Seattle, WA
E. December 5-7, 2018 – WPPA Annual Meeting in Bellevue, WA
XIV. BROWN BAG LUNCH AND OPEN DISCUSSION WITH THE COMMISSION (time permitting)
XV. EXECUTIVE SESSION The Board may recess into Executive Session for those purposes authorized under Chapter 42.30 RCW, the Open Public Meetings Act.
XVI. ADJOURN
RULES FOR ATTENDING COMMISSION MEETING • Signs, placards, and noise making devices including musical instruments are prohibited. • Disruptive behavior by audience members is inappropriate and may result in removal. • Loud comments, clapping, and booing may be considered disruptive and result in removal at the discretion of the Chair.
RULES FOR SPEAKING AT A COMMISSION MEETING • Members of the public wishing to address the Board on general items may do so during the designated times on the agenda or when recognized by the Chair. • Time allotted to each speaker is determined by the Chair and, in general, is limited to 3 minutes. • Total time planned for each public comment period is 20 minutes, subject to change by the Chair. • All comments should be made from the speaker’s rostrum and any individual making comments shall first state their name and address for the official record. • Speakers should not comment more than once per meeting unless their comments pertain to a new topic they have not previously spoken about. • In the event of a contentious topic with multiple speakers, the Chair will attempt to provide equal time for both sides.
Port of Port Angeles 2018 Actual to Budget Variance Report – Operations 2nd Quarter YTD June 2018 (excludes Capital Projects)
Table of Contents 1. Actual to Budget Variance Explanation 2. YTD Q2 comparison by year 2015 through 2018 3. Actual to Budget Variance Graphs 4. Actual to Budget Variance Reports a. General Fund Summary b. Account Summary by Department
Operating Variance Explanation
Q2 2018 YTD operating revenues are $5.30 million, which is slightly under budget by ($8k). The operating expenses are $4.06 million, which is ($291k), or (7%), under budget. With the revenues coming in very close to budget and the expenses being considerably below budget, the resulting Operating Surplus of $1.24 million is $284k, or 30%, above the budgeted amount of $956k. Although the operating deficit after depreciation is ($73k), the budgeted deficit is ($246k) resulting in a favorable budget variance of $173k, or 70%.
Depreciation YTD is $1.31 million, which is $111k, or 9%, higher than budget, due to the timing of project completions in 2017 & early 2018.
The net operating surplus before depreciation of $1.24 million approximates cash flow which covers 94% of depreciation.
Non-Operating Variances Explanation
The following explanation is based on Non-Operating across all departments, not just the Non-Operating (90) department.
The Net Non-Operating Surplus/(Deficit) is basically at budget with a positive budget variance of $7k, or 1%.
Budget Reclassifications
Q1 - no changes.
Qtr1 & Qtr2 Variance-Ops Narrative 2018 Page 1 of 5
1 Adopted Budget and Report Budget: The following table summarizes the differences (if any) between the adopted budget and the budget in the financial statement variance reports.
Approved Report Report Over (Under) Approved Operating Revenues $ 10,611,770 $ 10,611,770 Q1 - No changes Expenses $ 8,673,561 $ 8,673,561 Q1 - No changes Op Surplus $ 1,938,209 $ 1,938,209 Before depreciation (cash flow) Depreciation $ 2,403,093 $ 2,403,093 Op Net ($ 464,884) ($ 464,884) After depreciation and allocations Deficit Non-Operating Revenues General $ 360,683 $ 360,683 Q1 - No Changes Capital 1,741,600 1,741,600 Total 2,102,283 2,102,283 Expenses General $ 297,386 $ 297,386 Q1 - No changes Capital 275,427 275,427 Total $ 572,813 $ 572,813 Surplus/(Def) General $ 63,298 $ 63,298 Q1 - No changes Capital 1,466,173 1,466,173 Total $ 1,529,471 $ 1,529,471 Op & NonOp Net Deficit $ 1,064,587 $ 1,064,587 After depreciation & allocations
**continue on to next page**
Qtr1 & Qtr2 Variance-Ops Narrative 2018 Page 2 of 5
2 Department Actual to Budget Variance Explanation
Variance Explanation of Variance Total Operating ($8k) or Revenues (0.001%) lower Marine $122k or T1 Tanker/Non-Tanker revenues for vessel repair activity Terminals 7% higher (Dockage, Labor Fee, Shore Power Utilities) are under budget by ($136k). Chip ship revenue is under by ($50k). T3 log ship operations offsets the above with revenues over budget by $153k (Dockage Cargo, Services & Facilities) - due to timing of log ships. T3 operations are still in line for on budget at year end. T1 &T3 Barge Operations are over budget by: Handling $84k & Security Fee $51k. One, unscheduled, smaller cruise ship provided Wharfage (passenger fee) of $1k. Marine $2k or 1% Wastewater treatment & Boatyard fees slightly over, offset Trades Area higher by slightly under hydro-wash & travel-lift usage. Log Yard ($236k) or Revenues are lower due to: Land Services ($132k) – (20%) reduced usage of LY handling services; Water Services lower ($69k) – less inbound barges than expected; Loadouts-Cans ($32k) – reduced log availability, Equip Rental ($20k) – timing of rentals, expected to be on budget by year end. Airports – FIA $24k or Revenues are higher than budget due to FIA Hangar Rentals & SEK 19% $11k and interdepartmental usage, $19k, of the Sweeper & higher T25 Dumptruck; offset by lower than planned structure lease revenue (tenant office location move). Airport Rental ($17k) or Revenues lower than budget due to timing of tenant planned Properties – (2%) lower leases. Multiple offices are budgeted to be leased, but on a FIA graduated increase over the year. The budget is spread equally over 12 months. PA Boat $50k or Revenue higher than budget due to: Monthly Moorage over Haven 7% higher by $7k; Non-tax Monthly Moorage over by $9k; Transient (includes Public Moorage over by $7k; Utility pass thru over by $28k – direct Boat Ramp) relationship to higher moorage. John Wayne $31k or Monthly moorage is over $20k, Non-Taxable is over $12k & Marina 5% higher Transient is under ($11k). Utility Pass thru & product sales is (includes Public slightly over budget by $9k – driven by higher electricity Boat Ramp) which corresponds to higher moorage. Rental $17k or Over $13k mainly due to Land Lease Revenues – misc. Properties 44% higher leases not included at budget creation.
Qtr1 & Qtr2 Variance-Ops Narrative 2018 Page 3 of 5
3 Variance Explanation of Variance Operating ($291k) or Expenses (7%)under Marine $32k or Unplanned increase of layberth customers caused $17k over Terminals 7% over for Security wages. ILWU Longshoremen labor continues to be used for chip barges and contributes to the higher than budgeted outside services. Security & ILWU expenses are re-billed to the customer. Marine ($24k) or Under budget due mostly to timing of MTIP development Trades Area (13%) under planning, work not started as of YTD Q2. Log Yard ($33k) or Expenses under budget due to the decline in LY handling (4%) activity with budgeted FM labor assistance not needing to be under utilized. Airports – FIA ($106k) or Under mainly due to non-utilization of the budgeted, FIA & SEK (26%) under runway approach maintenance funds (during Q1 & Q2). Maintenance is expected to take place during Q4. Airport Rental ($15k) or Under budget mainly due to Broker Services (primarily for Properties - (6%) Bldg 10.10) not engaged as of YTD Q2, availability of FIA under building is tentatively set for Q3 2018. PA Boat ($14k) or Under budget across most categories primarily due to Haven (4%) budgeted FM labor & materials not used as planned. (includes Public Boat under Ramp) John Wayne $31k or Over budget due to: credit card fees (more use of cc’s for Marina 8% over moorage payments); increased utility costs correlates with (includes Public Boat budget increased moorage; extensive review & outreach for Ramp) community involvement in operations. Rental ($12k) or Under budget in most categories, offset slightly by Deputy Properties (14%) Executive Director work on leases. under Mechanical $4k or 6% Slightly over due to shop tool purchases in 1st half of year – Maintenance over timing (transmission jack, hose reel & 100 ton cylinder). Facilities $16k or Over budget due to addition of Facilities Supervisor as roles Maintenance 17% over shift with retirement of Airport & Marinas Manager. Multi- budget person/position changes affecting all depts. Business ($1k) or Expenses are on budget as of YTD Q2. Timber Advocacy (Economic) (1%) efforts will continue throughout the year. Development under Admin ($169k) or Currently under budget across multiple categories to include: (15%) under ($40k) savings in salaries & benefits (positions & timing of new hires, anticipated employee retirements were not filled as planned); ($71k) under in outside services with savings of ($38k) Legal Services – Deputy Executive Director hired in Feb 2018 is also the Port Counsel & ($30k) savings from misc budgeted outside services not utilized (grant writing assistance, phase 2 development of strategic plan, purchasing policy review, etc); ($50k) has been earmarked from the Contingency budget of $150k (full year) for legislative assistance at the Federal level.
Qtr1 & Qtr2 Variance-Ops Narrative 2018 Page 4 of 5
4 Variance Explanation of Variance Operating $284k or Revenues were under budget in total by (0.001%). Most Surplus 30% departments were above budget to include MT, Airports, (before Depr) higher Rental Properties and both Marinas. LY is under budget due to reduced handling services, less inbound barges than anticipated, and reduced log availability. Overall, expenses were lower than budget, across all depts.
The Non-Operating (90) Department report only includes grant revenue for environmental projects. Grant revenues for capital projects are reported in each department. There is a separate Capital Projects Report for the second and fourth quarters each year.
The following analysis is based on the Non-Operating (90) Department report. The Non- Operating Graphs are based on “All” departments, which includes operating and capital grant revenues across all departments.
Variance Explanation of Variance Non-Op $43k or Interest earnings on Cash, Cash Equivalents and General 384% Investments were higher than budget primarily due to WA Surplus higher State LGIP competitive rates. Non-Op On budget Property tax receipts & Bond costs on budget. Capital Surplus
Qtr1 & Qtr2 Variance-Ops Narrative 2018 Page 5 of 5
5 Port of Port Angeles YTD Qtr2 Financial Report YTD Jun YTD Jun YTD Jun YTD Jun OPERATING REVENUES 2015 2016 2017 2018 DOCKAGE 459,974 523,060 647,479 656,750 WHARFAGE 290,220 476,055 524,486 499,829 SERVICE & FACILITIES 168,609 282,394 316,854 305,104 MT HANDLING 2,240 0 0 83,582 LABOR SERVICES / SECURITY FEE 72,862 69,407 89,750 132,235 LOG YARD STAGING 44,612 7,933 22,964 32,459 LOG YARD LAND SERVICES 212,394 749,008 752,263 636,778 LOG YARD WATER SERVICES 123,130 27,759 80,961 43,721 MOORAGE 879,411 945,866 1,001,820 1,042,524 MARINA & YARD FEES 145,203 136,657 141,690 143,699 LANDING/PARKING FEES 3,038 3,553 3,540 3,686 HANGAR/TIE DOWN 46,186 49,196 54,607 63,190 OTHER USER FEES 3,302 3,426 11,453 45,008 EQUIPMENT RENTAL 166,431 196,181 230,946 195,768 LAND LEASE/RENT 345,401 309,784 334,148 315,217 STRUCTURE LEASE/RENT 574,044 598,971 709,219 729,966 USE AGMT AND OTHER RENT 22,426 23,996 20,580 29,797 UTILITY PASS THRU & PRODUCT SALES 291,036 210,763 260,180 333,084 MISC & INTERDEPT REVENUE 10,511 23,568 33,591 4,029 TOTAL OPERATING REVENUES 3,861,029 4,637,576 5,236,529 5,296,425
OPERATING EXPENSES SALARIES, WAGES & BENEFITS 1,513,260 1,584,403 1,595,412 1,723,732 SUPPLIES 137,238 166,635 179,804 204,254 OUTSIDE SERVICES 437,731 777,238 965,137 603,385 PUBLIC INFORMATION 15,827 26,356 44,265 81,945 MARKETING 10,654 18,940 25,313 13,686 COMMUNITY RELATIONS 0 2,933 1,553 2,390 ADS, DUES & PUBLICATIONS 44,900 34,423 31,044 29,515 TRAVEL MEETINGS 22,769 14,933 20,306 26,676 TRAVEL/TRAINING 44,449 23,103 22,795 17,837 PROMO HOSTING, TRADE & INDUSTRIAL DEV 4,692 3,579 8,451 4,428 RENT, UTILITIES, INSURANCE, TAXES 417,810 447,949 533,807 511,309 UTILITY (Pass Thru) & COST OF GOODS SOLD 215,402 161,159 212,475 246,641 OTHER EXPENSES (Misc & Interdept) 14,129 18,679 40,934 41,010 MAINTENANCE LABOR & BENEFITS 369,032 390,967 414,185 391,816 MAINTENANCE (Materials & Services) 171,288 154,760 229,701 158,208 TOTAL OPERATING EXPENSES 3,419,181 3,826,056 4,325,182 4,056,833
OPERATING SURPLUS (DEFICIT) (before Depr) 441,847 811,521 911,347 1,239,592
DEPRECIATION (includes donated assets) 1,002,143 1,077,391 1,196,171 1,312,577
OPERATING SURPLUS (DEFICIT) (after Depr) (560,296) (265,870) (284,824) (72,985)
6 Operating Activity (Excludes Non‐Operating & Depreciation) 6,000,000
4,500,000
3,000,000
1,500,000
0 Operating Operating Surplus Revenues Expenses Actual 5,296,425 4,056,833 1,239,592 Budget 5,304,112 4,348,247 955,865 Over(Under) (7,687) (291,415) 283,727
Marine Terminal (Before Allocations & Depreciation) 2,000,000
1,000,000
0 Revenues Expenses Surplus Actual 1,880,036 466,780 1,413,255 Budget 1,758,216 434,352 1,323,864 Over(Under) 121,820 32,428 89,391
Marine Trades Area (Before Allocations & Depreciation) 250,000 200,000 150,000 100,000 50,000 0 (50,000) Revenues Expenses (Deficit) Actual 234,270 160,775 73,495 Budget 232,620 184,938 47,682 Over(Under) 1,650 (24,163) 25,813
O:\Accounting\2018 Financial Reports\Q2 2018 Financial Reports\2018 Q2 Graphs-Ops w Marinas as of 8-22-18, GRAPHS Graph Page7 1 of 4 Log Yard (Before Allocations & Depreciation) 1,500,000
1,000,000
500,000
0 Revenues Expenses Surplus Actual 930,042 792,149 137,893 Budget 1,165,896 825,344 340,552 Over(Under) (235,854) (33,195) (202,660)
Airports (Before Allocations & Depreciation) 700,000
350,000
0
(350,000) Revenues Expenses (Deficit) Actual 147,903 300,482 (152,580) Budget 124,362 406,891 (282,529) Over(Under) 23,541 (106,409) 129,949
Airport Rental Properties (Before Allocations & Depreciation) 1,000,000
500,000
0 Revenues Expenses Surplus Actual 656,639 261,785 394,854 Budget 673,374 277,215 396,159 Over(Under) (16,735) (15,430) (1,305)
O:\Accounting\2018 Financial Reports\Q2 2018 Financial Reports\2018 Q2 Graphs-Ops w Marinas as of 8-22-18, GRAPHS Graph Page8 2 of 4 PA Boat Haven (includes Boat Ramp) (Before Allocations & Depreciation) 750,000
500,000
250,000
0 Revenues Expenses Surplus Actual 726,996 357,293 369,703 Budget 677,104 371,261 305,843 Over(Under) 49,892 (13,968) 63,860
John Wayne Marina (includes Boat Ramp) (Before Allocations & Depreciation) 750,000
500,000
250,000
0 Revenues Expenses Surplus Actual 666,249 413,345 252,904 Budget 634,872 382,104 252,768 Over(Under) 31,377 31,241 136
Rental Properties (Before Allocations & Depreciation) 100,000 50,000 0 (50,000) (100,000) Revenues Expenses (Deficit) Actual 54,290 77,079 (22,788) Budget 37,668 89,148 (51,480) Over(Under) 16,622 (12,069) 28,692
O:\Accounting\2018 Financial Reports\Q2 2018 Financial Reports\2018 Q2 Graphs-Ops w Marinas as of 8-22-18, GRAPHS Graph Page9 3 of 4 Allocable Expenses (after Direct Charges) 1,500,000
1,000,000
500,000
0 Mech Facilities Admin & Allocated Bus Dev Shop Maint Gen Total Actual 71,980 108,966 122,485 923,713 1,227,144 Budget 67,626 93,087 123,372 1,092,909 1,376,994 Over(Under) 4,354 15,879 (887) (169,196) (149,850)
Non‐Operating General (All Depts) (Interest, Timber Taxes, Misc, Op Grants, Environmental) 200,000
150,000
100,000
50,000
0 Revenues Expenses Surplus Actual 181,488 126,887 54,601 Budget 180,348 148,692 31,656 Over(Under) 1,140 (21,805) 22,945
Non‐Operating Capital Related (All Depts) (Prop Taxes, Capital Grants, Bonds) 1,000,000
750,000
500,000
250,000
0 Revenues Expenses Surplus Actual 758,865 137,712 621,153 Budget 775,002 137,712 637,290 Over(Under) (16,137) (0) (16,137)
O:\Accounting\2018 Financial Reports\Q2 2018 Financial Reports\2018 Q2 Graphs-Ops w Marinas as of 8-22-18, GRAPHS Graph Page10 4 of 4 Port of Port Angeles General Fund Summary Actual to Budget Variance Report For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET OPERATING REVENUES
MARINE TERMINAL 1,880,036 1,758,216 121,820 7% 3,516,427 MARINE TRADES AREA 234,270 232,620 1,650 1% 460,833 LOG YARD 930,042 1,165,896 (235,854) (20%) 2,331,774 AIRPORTS 147,903 124,362 23,541 19% 248,708 AIRPORT RENTAL PROPERTIES 656,639 673,374 (16,735) (2%) 1,346,753 MARINA: Port Angeles Boat Haven 726,996 677,104 49,892 7% 1,362,184 MARINA: John Wayne Marina 666,249 634,872 31,377 5% 1,269,749 RENTAL PROPERTIES 54,290 37,668 16,622 44% 75,342 TOTAL OPERATING REVENUES 5,296,425 5,304,112 (7,687) 0% 10,611,770
NON-OPERATING REVENUES GENERAL 181,488 180,348 1,140 1% 360,683 CAPITAL 758,865 775,002 (16,137) (2%) 1,741,600 TOTAL NON-OPERATING REVENUES 940,353 955,350 (14,997) (2%) 2,102,283
TOTAL REVENUES 6,236,777 6,259,462 (22,685) 0% 12,714,053
OPERATING EXPENSES
MARINE TERMINAL 466,780 434,352 32,428 7% 862,784 MARINE TRADES AREA 160,775 184,938 (24,163) (13%) 367,944 LOG YARD 792,149 825,344 (33,195) (4%) 1,662,062 AIRPORTS 300,482 406,891 (106,409) (26%) 775,589 AIRPORT RENTAL PROPERTIES 261,785 277,215 (15,430) (6%) 551,547 MARINA: Port Angeles Boat Haven 357,293 371,261 (13,968) (4%) 734,408 MARINA: John Wayne Marina 413,345 382,104 31,241 8% 756,066 RENTAL PROPERTIES 77,079 89,148 (12,069) (14%) 166,529 BUSINESS UNIT EXPENSES 2,829,689 2,971,253 (141,564) (5%) 5,876,929
MECHANICAL MAINTENANCE 71,980 67,626 4,354 6% 135,238 FACILITIES MAINTENANCE 108,966 93,087 15,879 17% 185,498 ECONOMIC DEVELOPMENT 122,485 123,372 (887) (1%) 246,744 ADMIN & GENERAL 923,713 1,092,909 (169,196) (15%) 2,229,152 MAINT & ALLOCATED EXPENSES 1,227,144 1,376,994 (149,850) (11%) 2,796,632 OPERATING EXPENSES 4,056,833 4,348,247 (291,415) (7%) 8,673,561
DEPRECIATION 1,312,577 1,201,548 111,029 9% 2,403,093
NON-OPERATING EXPENSES GENERAL 126,887 148,692 (21,805) (15%) 297,386 CAPITAL 137,712 137,712 0 0% 275,427 TOTAL NON-OPERATING EXPENSES 264,598 286,404 (21,806) (8%) 572,813
TOTAL EXPENDITURES 5,634,008 5,836,199 (202,191) (3%) 11,649,467
OPERATING NET SURPLUS (DEFICIT) (72,985) (245,683) 172,698 (70%) (464,884) NON-OP NET SURPLUS (DEFICIT) 675,754 668,946 6,808 1% 1,529,470 NET SURPLUS (DEFICIT) 602,770 423,263 179,507 42% 1,064,586
Report: Bud v Act GF Su2 Printed on: 8/22/2018 2:12 PM Page 1 Row: General Fund Sum w Marinas Column: Gen Fund Variance Report YTD 11 Port of Port Angeles Summary of All Units Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET OPERATING REVENUES
DOCKAGE 656,750 624,594 32,156 5% 1,249,190 WHARFAGE 499,829 508,602 (8,773) (2%) 1,017,200 SERVICE & FACILITIES 305,104 355,020 (49,916) (14%) 710,040 MT HANDLING 83,582 0 83,582 0% 0 LABOR SERVICES / SECURITY FEE 132,235 90,312 41,923 46% 180,623 LOG YARD STAGING 32,459 34,536 (2,077) (6%) 69,065 LOG YARD LAND SERVICES 636,778 769,062 (132,284) (17%) 1,538,121 LOG YARD WATER SERVICES 43,721 113,034 (69,313) (61%) 226,069 MOORAGE 1,042,524 999,270 43,254 4% 1,998,551 MARINA & YARD FEES 143,699 135,924 7,775 6% 271,828 LANDING/PARKING FEES 3,686 3,624 62 2% 7,242 HANGAR/TIE DOWN 63,190 52,134 11,056 21% 104,264 OTHER USER FEES 45,008 29,398 15,610 53% 63,800 EQUIPMENT RENTAL 195,768 212,382 (16,614) (8%) 424,769 LAND LEASE/RENT 315,217 264,329 50,888 19% 528,633 STRUCTURE LEASE/RENT 729,966 780,812 (50,845) (7%) 1,561,620 USE AGMT AND OTHER RENT 29,797 18,744 11,053 59% 36,099 UTILITY PASS THRU & PRODUCT SALES 333,084 285,576 47,508 17% 571,156 MISC & INTERDEPT REVENUE 4,029 26,760 (22,731) (85%) 53,500 TOTAL OPERATING REVENUES 5,296,425 5,304,112 (7,687) 0% 10,611,770
OPERATING EXPENSES
SALARIES, WAGES & BENEFITS 1,723,732 1,678,470 45,262 3% 3,361,668 SUPPLIES 204,254 184,240 20,014 11% 368,535 OUTSIDE SERVICES 603,385 798,888 (195,503) (24%) 1,597,767 PUBLIC INFORMATION 81,945 53,038 28,907 55% 106,088 MARKETING 13,686 20,010 (6,324) (32%) 40,000 COMMUNITY RELATIONS 2,390 2,802 (412) (15%) 5,600 ADS, DUES & PUBLICATIONS 29,515 24,948 4,567 18% 49,896 TRAVEL MEETINGS 26,676 27,438 (762) (3%) 54,850 TRAVEL/TRAINING 17,837 40,860 (23,023) (56%) 81,715 PROMOTIONAL HOSTING, TRADE & INDUSTRIAL DEV 4,428 12,402 (7,974) (64%) 24,800 RENT, UTILITIES, INSURANCE, TAXES 511,309 494,418 16,891 3% 961,314 UTILITY (Pass Thru) & COST OF GOODS SOLD 246,641 230,159 16,482 7% 460,317 OTHER EXPENSES (Misc & Interdept) 41,010 29,536 11,474 39% 58,970 CONTINGENCY 0 75,000 (75,000) (100%) 150,000 MAINTENANCE LABOR & BENEFITS 391,816 474,708 (82,892) (17%) 949,391 MAINTENANCE (Materials & Services) 158,208 201,330 (43,122) (21%) 402,650 TOTAL OPERATING EXPENSES 4,056,833 4,348,247 (291,415) (7%) 8,673,561
OPERATING SURPLUS (DEFICIT) (before Depr) 1,239,592 955,865 283,727 30% 1,938,209
DEPRECIATION (includes donated assets) 1,312,577 1,201,548 111,029 9% 2,403,093
OPERATING SURPLUS (DEFICIT) (after Depr & before Allocation) (72,985) (245,683) 172,698 (70%) (464,884)
ALLOCATED EXPENSES 0 0 0 0% 0
NET OPERATING SURPLUS (DEFICIT) (72,985) (245,683) 172,698 (70%) (464,884)
NON-OP GENERAL REVENUES
INTEREST EARNINGS 173,566 89,022 84,544 95% 178,053 OTHER TAX RECEIPTS 16,736 60,246 (43,510) (72%) 120,480 MISC NON OP REVENUES 13,908 10,098 3,810 38% 20,200 GRANTS - OPERATIONS 0 20,382 (20,382) (100%) 40,750 PASSENGER FACILITY CHARGES (PFC'S) 607 600 7 1% 1,200 GAIN (LOSS) & SPECIAL ITEMS (23,329) 0 (23,329) 0% 0 TOTAL NON-OP GENERAL REV 181,488 180,348 1,140 1% 360,683
NON-OP GENERAL EXPENSES
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 1 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 12 Port of Port Angeles Summary of All Units Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET ENVIRONMENTAL 114,271 111,192 3,079 3% 222,386 MISC NON OP EXPENSE 12,616 37,500 (24,884) (66%) 75,000 TOTAL NON-OP GENERAL EXP 126,887 148,692 (21,805) (15%) 297,386
NET NON-OP GENERAL SURPLUS (DEFICIT) 54,601 31,656 22,945 72% 63,297
NON-OP CAPITAL REVENUES
PROPERTY TAX RECEIPTS 745,056 745,002 54 0% 1,490,000 GRANTS - CAPITAL 13,809 30,000 (16,191) (54%) 251,600 TOTAL NON-OP CAPITAL REV 758,865 775,002 (16,137) (2%) 1,741,600
NON-OP CAPITAL EXPENSES
BOND COSTS & INTEREST EXPENSE 137,712 137,712 0 0% 275,427 TOTAL NON-OP CAPITAL EXP 137,712 137,712 0 0% 275,427
NET NON-OP CAPITAL SURPLUS (DEFICIT) 621,153 637,290 (16,137) (3%) 1,466,173
NET NON-OP SURPLUS (DEFICIT) 675,754 668,946 6,808 1% 1,529,470
TOTAL NET SURPLUS (DEFICIT) (before Depr) 1,915,347 1,624,811 290,536 18% 3,467,679
TOTAL NET SURPLUS (DEFICIT) (after Depr & Alloc) 602,770 423,263 179,507 42% 1,064,586
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 2 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 13 Port of Port Angeles MARINE TERMINAL Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET OPERATING REVENUES
DOCKAGE 656,750 624,594 32,156 5% 1,249,190 WHARFAGE 498,869 507,300 (8,431) (2%) 1,014,600 SERVICE & FACILITIES 305,104 355,020 (49,916) (14%) 710,040 MT HANDLING 83,582 0 83,582 0% 0 LABOR SERVICES / SECURITY FEE 128,090 86,562 41,528 48% 173,123 OTHER USER FEES 23,458 11,400 12,058 106% 22,800 EQUIPMENT RENTAL 12,838 6,000 6,838 114% 12,000 LAND LEASE/RENT 37,771 10,848 26,923 248% 21,694 STRUCTURE LEASE/RENT 106,372 120,240 (13,868) (12%) 240,480 USE AGMT AND OTHER RENT 5,078 0 5,078 0% 0 UTILITY PASS THRU & PRODUCT SALES 26,626 35,004 (8,378) (24%) 70,000 MISC & INTERDEPT REVENUE (4,501) 1,248 (5,749) (461%) 2,500 TOTAL OPERATING REVENUES 1,880,036 1,758,216 121,820 7% 3,516,427
OPERATING EXPENSES
SALARIES, WAGES & BENEFITS 188,473 166,766 21,707 13% 327,678 SUPPLIES 2,630 6,000 (3,370) (56%) 12,000 OUTSIDE SERVICES 126,610 76,242 50,368 66% 152,480 PUBLIC INFORMATION 438 498 (61) (12%) 1,000 MARKETING 390 0 390 0% 0 ADS, DUES & PUBLICATIONS 2,151 1,206 945 78% 2,416 TRAVEL MEETINGS 878 1,500 (622) (41%) 3,000 TRAVEL/TRAINING 14 1,500 (1,486) (99%) 3,000 PROMOTIONAL HOSTING, TRADE & INDUSTRIAL DEV 696 2,502 (1,806) (72%) 5,000 RENT, UTILITIES, INSURANCE, TAXES 61,662 68,412 (6,750) (10%) 136,759 UTILITY (Pass Thru) & COST OF GOODS SOLD 15,943 29,164 (13,221) (45%) 58,334 OTHER EXPENSES (Misc & Interdept) 444 0 444 0% 0 MAINTENANCE LABOR & BENEFITS 58,024 68,562 (10,538) (15%) 137,117 MAINTENANCE (Materials & Services) 8,427 12,000 (3,573) (30%) 24,000 TOTAL OPERATING EXPENSES 466,780 434,352 32,428 7% 862,784
OPERATING SURPLUS (DEFICIT) (before Depr) 1,413,255 1,323,864 89,391 7% 2,653,643
DEPRECIATION (includes donated assets) 237,233 187,908 49,325 26% 375,810
OPERATING SURPLUS (DEFICIT) (after Depr & before Allocation) 1,176,022 1,135,956 40,066 4% 2,277,833
ALLOCATED EXPENSES 0 206,790 (206,790) (100%) 413,569
NET OPERATING SURPLUS (DEFICIT) 1,176,022 929,166 246,856 27% 1,864,264
NON-OP CAPITAL REVENUES
GRANTS - CAPITAL 0 0 0 0% 50,000 TOTAL NON-OP CAPITAL REV 0 0 0 0% 50,000
NET NON-OP CAPITAL SURPLUS (DEFICIT) 0 0 0 0% 50,000
NET NON-OP SURPLUS (DEFICIT) 0 0 0 0% 50,000
TOTAL NET SURPLUS (DEFICIT) (before Depr) 1,413,255 1,323,864 89,391 7% 2,703,643
TOTAL NET SURPLUS (DEFICIT) (after Depr & Alloc) 1,176,022 929,166 246,856 27% 1,914,264
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 3 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 14 Port of Port Angeles MARINE TRADES AREA Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET OPERATING REVENUES
MARINA & YARD FEES 91,883 85,668 6,215 7% 171,328 OTHER USER FEES 9,419 9,000 419 5% 15,000 EQUIPMENT RENTAL 50,551 56,040 (5,489) (10%) 112,084 LAND LEASE/RENT 40,775 40,776 (1) 0% 81,550 STRUCTURE LEASE/RENT 27,331 25,512 1,819 7% 51,026 USE AGMT AND OTHER RENT 15,125 14,820 305 2% 28,245 UTILITY PASS THRU & PRODUCT SALES 551 552 (1) 0% 1,100 MISC & INTERDEPT REVENUE (1,365) 252 (1,617) (642%) 500 TOTAL OPERATING REVENUES 234,270 232,620 1,650 1% 460,833
OPERATING EXPENSES
SALARIES, WAGES & BENEFITS 49,411 39,990 9,421 24% 79,969 SUPPLIES 6,281 1,500 4,781 319% 3,000 OUTSIDE SERVICES 34,573 75,102 (40,529) (54%) 150,200 MARKETING 1,350 2,502 (1,152) (46%) 5,000 ADS, DUES & PUBLICATIONS 349 300 49 16% 600 TRAVEL MEETINGS 1,294 750 544 73% 1,500 TRAVEL/TRAINING 0 4,998 (4,998) (100%) 10,000 PROMOTIONAL HOSTING, TRADE & INDUSTRIAL DEV 0 498 (498) (100%) 1,000 RENT, UTILITIES, INSURANCE, TAXES 22,010 22,884 (874) (4%) 43,836 UTILITY (Pass Thru) & COST OF GOODS SOLD 0 498 (498) (100%) 1,000 OTHER EXPENSES (Misc & Interdept) 1,178 498 680 136% 1,000 MAINTENANCE LABOR & BENEFITS 25,219 26,418 (1,199) (5%) 52,839 MAINTENANCE (Materials & Services) 19,112 9,000 10,112 112% 18,000 TOTAL OPERATING EXPENSES 160,775 184,938 (24,163) (13%) 367,944
OPERATING SURPLUS (DEFICIT) (before Depr) 73,495 47,682 25,813 54% 92,889
DEPRECIATION (includes donated assets) 32,407 31,620 787 2% 63,241
OPERATING SURPLUS (DEFICIT) (after Depr & before Allocation) 41,087 16,062 25,025 156% 29,648
ALLOCATED EXPENSES 0 94,326 (94,326) (100%) 188,646
NET OPERATING SURPLUS (DEFICIT) 41,087 (78,264) 119,351 (152%) (158,998)
NET NON-OP SURPLUS (DEFICIT) 0 0 0 0% 0
TOTAL NET SURPLUS (DEFICIT) (before Depr) 73,495 47,682 25,813 54% 92,889
TOTAL NET SURPLUS (DEFICIT) (after Depr & Alloc) 41,087 (78,264) 119,351 (152%) (158,998)
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 5 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 15 Port of Port Angeles LOG YARD Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET OPERATING REVENUES
LOG YARD STAGING 32,459 34,536 (2,077) (6%) 69,065 LOG YARD LAND SERVICES 636,778 769,062 (132,284) (17%) 1,538,121 LOG YARD WATER SERVICES 43,721 113,034 (69,313) (61%) 226,069 OTHER USER FEES 2,525 1,998 527 26% 4,000 EQUIPMENT RENTAL 123,862 143,838 (19,976) (14%) 287,675 LAND LEASE/RENT 21,090 19,710 1,380 7% 39,418 STRUCTURE LEASE/RENT 21,307 21,864 (557) (3%) 43,726 UTILITY PASS THRU & PRODUCT SALES 59,132 41,502 17,630 42% 83,000 MISC & INTERDEPT REVENUE (10,832) 20,352 (31,184) (153%) 40,700 TOTAL OPERATING REVENUES 930,042 1,165,896 (235,854) (20%) 2,331,774
OPERATING EXPENSES
SALARIES, WAGES & BENEFITS 387,567 402,292 (14,725) (4%) 824,395 SUPPLIES 87,666 80,790 6,876 9% 161,600 OUTSIDE SERVICES 39,311 25,992 13,319 51% 52,000 MARKETING 1,500 750 750 100% 1,500 TRAVEL MEETINGS 2,355 1,500 855 57% 3,000 TRAVEL/TRAINING 4,550 1,500 3,050 203% 3,000 PROMOTIONAL HOSTING, TRADE & INDUSTRIAL DEV 1,671 1,902 (231) (12%) 3,800 RENT, UTILITIES, INSURANCE, TAXES 61,470 68,682 (7,212) (11%) 129,001 UTILITY (Pass Thru) & COST OF GOODS SOLD 48,680 35,334 13,346 38% 70,667 OTHER EXPENSES (Misc & Interdept) 1,099 13,660 (12,561) (92%) 27,220 MAINTENANCE LABOR & BENEFITS 90,104 115,938 (25,834) (22%) 231,879 MAINTENANCE (Materials & Services) 66,175 77,004 (10,829) (14%) 154,000 TOTAL OPERATING EXPENSES 792,149 825,344 (33,195) (4%) 1,662,062
OPERATING SURPLUS (DEFICIT) (before Depr) 137,893 340,552 (202,660) (60%) 669,712
DEPRECIATION (includes donated assets) 179,045 151,662 27,383 18% 303,320
OPERATING SURPLUS (DEFICIT) (after Depr & before Allocation) (41,153) 188,890 (230,043) (122%) 366,392
ALLOCATED EXPENSES 0 409,044 (409,044) (100%) 818,087
NET OPERATING SURPLUS (DEFICIT) (41,153) (220,154) 179,001 (81%) (451,695)
NET NON-OP SURPLUS (DEFICIT) 0 0 0 0% 0
TOTAL NET SURPLUS (DEFICIT) (before Depr) 137,893 340,552 (202,660) (60%) 669,712
TOTAL NET SURPLUS (DEFICIT) (after Depr & Alloc) (41,153) (220,154) 179,001 (81%) (451,695)
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 7 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 16 Port of Port Angeles AIRPORTS (31, 32 ) Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET OPERATING REVENUES
LANDING/PARKING FEES 3,686 3,624 62 2% 7,242 HANGAR/TIE DOWN 63,190 52,134 11,056 21% 104,264 OTHER USER FEES 2,620 0 2,620 0% 0 LAND LEASE/RENT 22,213 21,857 356 2% 43,710 STRUCTURE LEASE/RENT 30,719 38,348 (7,628) (20%) 76,692 USE AGMT AND OTHER RENT 0 2,556 (2,556) (100%) 5,111 UTILITY PASS THRU & PRODUCT SALES 6,461 5,742 719 13% 11,489 MISC & INTERDEPT REVENUE 19,014 102 18,912 18541% 200 TOTAL OPERATING REVENUES 147,903 124,362 23,541 19% 248,708
OPERATING EXPENSES
SALARIES, WAGES & BENEFITS 90,708 77,279 13,429 17% 116,590 SUPPLIES 3,690 5,098 (1,408) (28%) 10,200 OUTSIDE SERVICES 22,339 98,622 (76,283) (77%) 197,240 PUBLIC INFORMATION 3,075 498 2,577 518% 1,000 MARKETING 630 3,750 (3,120) (83%) 7,500 COMMUNITY RELATIONS 0 150 (150) (100%) 300 ADS, DUES & PUBLICATIONS 275 792 (517) (65%) 1,589 TRAVEL MEETINGS 1,553 252 1,301 516% 500 TRAVEL/TRAINING 1,263 2,934 (1,671) (57%) 5,865 PROMOTIONAL HOSTING, TRADE & INDUSTRIAL DEV 49 0 49 0% 0 RENT, UTILITIES, INSURANCE, TAXES 87,537 79,162 8,375 11% 158,101 UTILITY (Pass Thru) & COST OF GOODS SOLD 6,161 4,164 1,997 48% 8,329 OTHER EXPENSES (Misc & Interdept) 2,082 1,998 84 4% 4,000 MAINTENANCE LABOR & BENEFITS 68,112 96,540 (28,428) (29%) 193,075 MAINTENANCE (Materials & Services) 13,007 35,652 (22,645) (64%) 71,300 TOTAL OPERATING EXPENSES 300,482 406,891 (106,409) (26%) 775,589
OPERATING SURPLUS (DEFICIT) (before Depr) (152,580) (282,529) 129,949 (46%) (526,881)
DEPRECIATION (includes donated assets) 274,839 266,760 8,079 3% 533,528
OPERATING SURPLUS (DEFICIT) (after Depr & before Allocation) (427,419) (549,289) 121,870 (22%) (1,060,409)
ALLOCATED EXPENSES 0 186,120 (186,120) (100%) 372,227
NET OPERATING SURPLUS (DEFICIT) (427,419) (735,409) 307,990 (42%) (1,432,636)
NON-OP CAPITAL REVENUES
GRANTS - CAPITAL 10,884 0 10,884 0% 133,000 TOTAL NON-OP CAPITAL REV 10,884 0 10,884 0% 133,000
NET NON-OP CAPITAL SURPLUS (DEFICIT) 10,884 0 10,884 0% 133,000
NET NON-OP SURPLUS (DEFICIT) 10,884 0 10,884 0% 133,000
TOTAL NET SURPLUS (DEFICIT) (before Depr) (141,696) (282,529) 140,833 (50%) (393,881)
TOTAL NET SURPLUS (DEFICIT) (after Depr & Alloc) (416,535) (735,409) 318,874 (43%) (1,299,636)
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 9 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 17 Port of Port Angeles FAIRCHILD AIRPORT Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET OPERATING REVENUES
LANDING/PARKING FEES 3,686 3,624 62 2% 7,242 HANGAR/TIE DOWN 55,998 44,982 11,016 24% 89,964 OTHER USER FEES 2,620 0 2,620 0% 0 LAND LEASE/RENT 22,213 21,857 356 2% 43,710 STRUCTURE LEASE/RENT 30,719 38,348 (7,628) (20%) 76,692 USE AGMT AND OTHER RENT 0 2,556 (2,556) (100%) 5,111 UTILITY PASS THRU & PRODUCT SALES 6,161 5,442 719 13% 10,889 MISC & INTERDEPT REVENUE 19,014 102 18,912 18541% 200 TOTAL OPERATING REVENUES 140,410 116,910 23,500 20% 233,808
OPERATING EXPENSES
SALARIES, WAGES & BENEFITS 89,600 74,567 15,033 20% 113,878 SUPPLIES 3,680 4,998 (1,318) (26%) 10,000 OUTSIDE SERVICES 20,539 96,822 (76,283) (79%) 193,640 PUBLIC INFORMATION 3,075 498 2,577 518% 1,000 MARKETING 630 2,502 (1,872) (75%) 5,000 COMMUNITY RELATIONS 0 150 (150) (100%) 300 ADS, DUES & PUBLICATIONS 275 792 (517) (65%) 1,589 TRAVEL MEETINGS 1,553 252 1,301 516% 500 TRAVEL/TRAINING 1,263 2,934 (1,671) (57%) 5,865 PROMOTIONAL HOSTING, TRADE & INDUSTRIAL DEV 49 0 49 0% 0 RENT, UTILITIES, INSURANCE, TAXES 84,279 75,552 8,727 12% 150,895 UTILITY (Pass Thru) & COST OF GOODS SOLD 6,161 4,164 1,997 48% 8,329 OTHER EXPENSES (Misc & Interdept) 2,082 1,998 84 4% 4,000 MAINTENANCE LABOR & BENEFITS 68,112 92,898 (24,786) (27%) 185,792 MAINTENANCE (Materials & Services) 12,957 33,774 (20,817) (62%) 67,550 TOTAL OPERATING EXPENSES 294,255 391,901 (97,646) (25%) 748,338
OPERATING SURPLUS (DEFICIT) (before Depr) (153,844) (274,991) 121,147 (44%) (514,530)
DEPRECIATION (includes donated assets) 272,990 264,912 8,078 3% 529,829
OPERATING SURPLUS (DEFICIT) (after Depr & before Allocation) (426,834) (539,903) 113,069 (21%) (1,044,359)
ALLOCATED EXPENSES 0 179,484 (179,484) (100%) 358,959
NET OPERATING SURPLUS (DEFICIT) (426,834) (719,387) 292,553 (41%) (1,403,318)
NON-OP CAPITAL REVENUES
GRANTS - CAPITAL 10,884 0 10,884 0% 133,000 TOTAL NON-OP CAPITAL REV 10,884 0 10,884 0% 133,000
NET NON-OP CAPITAL SURPLUS (DEFICIT) 10,884 0 10,884 0% 133,000
NET NON-OP SURPLUS (DEFICIT) 10,884 0 10,884 0% 133,000
TOTAL NET SURPLUS (DEFICIT) (before Depr) (142,960) (274,991) 132,031 (48%) (381,530)
TOTAL NET SURPLUS (DEFICIT) (after Depr & Alloc) (415,950) (719,387) 303,437 (42%) (1,270,318)
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 11 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 18 Port of Port Angeles SEKIU AIRPORT Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET OPERATING REVENUES
HANGAR/TIE DOWN 7,192 7,152 40 1% 14,300 UTILITY PASS THRU & PRODUCT SALES 300 300 0 0% 600 TOTAL OPERATING REVENUES 7,492 7,452 40 1% 14,900
OPERATING EXPENSES
SALARIES, WAGES & BENEFITS 1,108 2,712 (1,604) (59%) 2,712 SUPPLIES 11 100 (89) (89%) 200 OUTSIDE SERVICES 1,800 1,800 0 0% 3,600 MARKETING 0 1,248 (1,248) (100%) 2,500 RENT, UTILITIES, INSURANCE, TAXES 3,259 3,610 (351) (10%) 7,206 MAINTENANCE LABOR & BENEFITS 0 3,642 (3,642) (100%) 7,283 MAINTENANCE (Materials & Services) 50 1,878 (1,828) (97%) 3,750 TOTAL OPERATING EXPENSES 6,228 14,990 (8,762) (58%) 27,251
OPERATING SURPLUS (DEFICIT) (before Depr) 1,264 (7,538) 8,802 (117%) (12,351)
DEPRECIATION (includes donated assets) 1,849 1,848 1 0% 3,699
OPERATING SURPLUS (DEFICIT) (after Depr & before Allocation) (585) (9,386) 8,801 (94%) (16,050)
ALLOCATED EXPENSES 0 6,636 (6,636) (100%) 13,268
NET OPERATING SURPLUS (DEFICIT) (585) (16,022) 15,437 (96%) (29,318)
NET NON-OP SURPLUS (DEFICIT) 0 0 0 0% 0
TOTAL NET SURPLUS (DEFICIT) (before Depr) 1,264 (7,538) 8,802 (117%) (12,351)
TOTAL NET SURPLUS (DEFICIT) (after Depr & Alloc) (585) (16,022) 15,437 (96%) (29,318)
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 13 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 19 Port of Port Angeles FIA NON AERONAUTICAL Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET OPERATING REVENUES
EQUIPMENT RENTAL 7,941 6,000 1,941 32% 12,000 LAND LEASE/RENT 144,196 141,756 2,440 2% 283,506 STRUCTURE LEASE/RENT 501,211 520,278 (19,067) (4%) 1,040,560 USE AGMT AND OTHER RENT 2,668 1,320 1,348 102% 2,643 UTILITY PASS THRU & PRODUCT SALES 612 522 90 17% 1,044 MISC & INTERDEPT REVENUE 11 3,498 (3,487) (100%) 7,000 TOTAL OPERATING REVENUES 656,639 673,374 (16,735) (2%) 1,346,753
OPERATING EXPENSES
SALARIES, WAGES & BENEFITS 65,709 55,980 9,729 17% 111,970 SUPPLIES 7,974 498 7,476 1501% 1,000 OUTSIDE SERVICES 33,640 88,176 (54,536) (62%) 176,350 PUBLIC INFORMATION 212 102 110 108% 200 MARKETING 6,520 1,002 5,518 551% 2,000 ADS, DUES & PUBLICATIONS 0 2,250 (2,250) (100%) 4,500 TRAVEL MEETINGS 2,613 6,828 (4,215) (62%) 13,650 PROMOTIONAL HOSTING, TRADE & INDUSTRIAL DEV 0 3,750 (3,750) (100%) 7,500 RENT, UTILITIES, INSURANCE, TAXES 53,286 51,297 1,989 4% 99,712 UTILITY (Pass Thru) & COST OF GOODS SOLD 597 510 87 17% 1,020 OTHER EXPENSES (Misc & Interdept) 0 126 (126) (100%) 250 MAINTENANCE LABOR & BENEFITS 71,855 49,200 22,655 46% 98,395 MAINTENANCE (Materials & Services) 19,379 17,496 1,883 11% 35,000 TOTAL OPERATING EXPENSES 261,785 277,215 (15,430) (6%) 551,547
OPERATING SURPLUS (DEFICIT) (before Depr) 394,854 396,159 (1,305) 0% 795,206
DEPRECIATION (includes donated assets) 239,931 229,860 10,071 4% 459,722
OPERATING SURPLUS (DEFICIT) (after Depr & before Allocation) 154,923 166,299 (11,376) (7%) 335,484
ALLOCATED EXPENSES 0 197,406 (197,406) (100%) 394,818
NET OPERATING SURPLUS (DEFICIT) 154,923 (31,107) 186,030 (598%) (59,334)
NET NON-OP SURPLUS (DEFICIT) 0 0 0 0% 0
TOTAL NET SURPLUS (DEFICIT) (before Depr) 394,854 396,159 (1,305) 0% 795,206
TOTAL NET SURPLUS (DEFICIT) (after Depr & Alloc) 154,923 (31,107) 186,030 (598%) (59,334)
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 14 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 20 Port of Port Angeles PA BOAT HAVEN (PABH) Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET OPERATING REVENUES
WHARFAGE 754 1,002 (248) (25%) 2,000 LABOR SERVICES / SECURITY FEE 4,144 3,750 394 11% 7,500 MOORAGE 569,391 546,606 22,785 4% 1,093,215 MARINA & YARD FEES 22,547 21,252 1,295 6% 42,500 OTHER USER FEES 6,987 7,000 (13) 0% 22,000 EQUIPMENT RENTAL 575 504 71 14% 1,010 LAND LEASE/RENT 13,035 6,696 6,339 95% 13,389 STRUCTURE LEASE/RENT 4,824 13,296 (8,472) (64%) 26,589 UTILITY PASS THRU & PRODUCT SALES 104,757 76,938 27,819 36% 153,881 MISC & INTERDEPT REVENUE (18) 60 (78) (130%) 100 TOTAL OPERATING REVENUES 726,996 677,104 49,892 7% 1,362,184
OPERATING EXPENSES
SALARIES, WAGES & BENEFITS 37,196 38,760 (1,564) (4%) 69,404 SUPPLIES 11,329 9,000 2,329 26% 18,000 OUTSIDE SERVICES 160,391 161,874 (1,483) (1%) 323,750 PUBLIC INFORMATION 463 0 463 0% 0 MARKETING 648 2,502 (1,854) (74%) 5,000 COMMUNITY RELATIONS 0 150 (150) (100%) 300 ADS, DUES & PUBLICATIONS 327 750 (423) (56%) 1,500 TRAVEL MEETINGS 0 252 (252) (100%) 500 TRAVEL/TRAINING 0 498 (498) (100%) 1,000 RENT, UTILITIES, INSURANCE, TAXES 63,950 56,566 7,384 13% 113,120 UTILITY (Pass Thru) & COST OF GOODS SOLD 66,361 58,783 7,578 13% 117,570 MAINTENANCE LABOR & BENEFITS 13,476 29,130 (15,654) (54%) 58,264 MAINTENANCE (Materials & Services) 3,152 12,996 (9,844) (76%) 26,000 TOTAL OPERATING EXPENSES 357,293 371,261 (13,968) (4%) 734,408
OPERATING SURPLUS (DEFICIT) (before Depr) 369,703 305,843 63,860 21% 627,776
DEPRECIATION (includes donated assets) 190,660 189,576 1,084 1% 379,153
OPERATING SURPLUS (DEFICIT) (after Depr & before Allocation) 179,043 116,267 62,776 54% 248,623
ALLOCATED EXPENSES 0 158,556 (158,556) (100%) 317,117
NET OPERATING SURPLUS (DEFICIT) 179,043 (42,289) 221,332 (523%) (68,494)
NON-OP GENERAL REVENUES
GRANTS - OPERATIONS 0 378 (378) (100%) 750 TOTAL NON-OP GENERAL REV 0 378 (378) (100%) 750
NET NON-OP GENERAL SURPLUS (DEFICIT) 0 378 (378) (100%) 750
NON-OP CAPITAL REVENUES
GRANTS - CAPITAL 0 30,000 (30,000) (100%) 68,600 TOTAL NON-OP CAPITAL REV 0 30,000 (30,000) (100%) 68,600
NET NON-OP CAPITAL SURPLUS (DEFICIT) 0 30,000 (30,000) (100%) 68,600
NET NON-OP SURPLUS (DEFICIT) 0 30,378 (30,378) (100%) 69,350
TOTAL NET SURPLUS (DEFICIT) (before Depr) 369,703 336,221 33,482 10% 697,126
TOTAL NET SURPLUS (DEFICIT) (after Depr & Alloc) 179,043 (11,911) 190,954 (1603%) 856
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 15 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 21 Port of Port Angeles JOHN WAYNE MARINA (JWM) Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET OPERATING REVENUES
WHARFAGE 206 300 (94) (31%) 600 MOORAGE 473,133 452,664 20,469 5% 905,336 MARINA & YARD FEES 29,270 29,004 266 1% 58,000 LAND LEASE/RENT 139 0 139 0% 0 STRUCTURE LEASE/RENT 28,045 27,336 709 3% 54,671 UTILITY PASS THRU & PRODUCT SALES 133,775 124,320 9,455 8% 248,642 MISC & INTERDEPT REVENUE 1,681 1,248 433 35% 2,500 TOTAL OPERATING REVENUES 666,249 634,872 31,377 5% 1,269,749
OPERATING EXPENSES
SALARIES, WAGES & BENEFITS 198,734 177,198 21,536 12% 346,269 SUPPLIES 7,629 7,164 465 6% 14,329 OUTSIDE SERVICES 14,012 7,764 6,248 80% 15,527 PUBLIC INFORMATION 5,288 498 4,790 962% 1,000 MARKETING 648 2,502 (1,854) (74%) 5,000 COMMUNITY RELATIONS (2,475) 0 (2,475) 0% 0 ADS, DUES & PUBLICATIONS 1,076 750 326 43% 1,500 TRAVEL MEETINGS 808 498 310 62% 1,000 TRAVEL/TRAINING 0 498 (498) (100%) 1,000 PROMOTIONAL HOSTING, TRADE & INDUSTRIAL DEV 90 90%0 RENT, UTILITIES, INSURANCE, TAXES 47,867 44,334 3,533 8% 88,663 UTILITY (Pass Thru) & COST OF GOODS SOLD 108,898 101,706 7,192 7% 203,397 OTHER EXPENSES (Misc & Interdept) 10,695 5,628 5,067 90% 11,250 MAINTENANCE LABOR & BENEFITS 15,777 20,070 (4,293) (21%) 40,131 MAINTENANCE (Materials & Services) 4,381 13,494 (9,113) (68%) 27,000 TOTAL OPERATING EXPENSES 413,345 382,104 31,241 8% 756,066
OPERATING SURPLUS (DEFICIT) (before Depr) 252,904 252,768 136 0% 513,683
DEPRECIATION (includes donated assets) 108,634 103,272 5,362 5% 206,545
OPERATING SURPLUS (DEFICIT) (after Depr & before Allocation) 144,270 149,496 (5,226) (3%) 307,138
ALLOCATED EXPENSES 0 142,068 (142,068) (100%) 284,127
NET OPERATING SURPLUS (DEFICIT) 144,270 7,428 136,842 1842% 23,011
NON-OP GENERAL REVENUES
GRANTS - OPERATIONS 0 126 (126) (100%) 250 TOTAL NON-OP GENERAL REV 0 126 (126) (100%) 250
NET NON-OP GENERAL SURPLUS (DEFICIT) 0 126 (126) (100%) 250
NET NON-OP SURPLUS (DEFICIT) 0 126 (126) (100%) 250
TOTAL NET SURPLUS (DEFICIT) (before Depr) 252,904 252,894 10 0% 513,933
TOTAL NET SURPLUS (DEFICIT) (after Depr & Alloc) 144,270 7,554 136,716 1810% 23,261
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 17 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 22 Port of Port Angeles RENTAL PROPERTY Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET OPERATING REVENUES
LAND LEASE/RENT 35,998 22,686 13,312 59% 45,366 STRUCTURE LEASE/RENT 10,158 13,938 (3,780) (27%) 27,876 USE AGMT AND OTHER RENT 6,926 48 6,878 14329% 100 UTILITY PASS THRU & PRODUCT SALES 1,170 996 174 17% 2,000 MISC & INTERDEPT REVENUE 39 0 39 0% 0 TOTAL OPERATING REVENUES 54,290 37,668 16,622 44% 75,342
OPERATING EXPENSES
SALARIES, WAGES & BENEFITS 50,257 36,114 14,143 39% 72,225 SUPPLIES 0 498 (498) (100%) 1,000 OUTSIDE SERVICES 2,752 4,002 (1,250) (31%) 8,000 MARKETING 0 1,002 (1,002) (100%) 2,000 ADS, DUES & PUBLICATIONS 835 1,320 (485) (37%) 2,635 TRAVEL MEETINGS 0 2,502 (2,502) (100%) 5,000 TRAVEL/TRAINING 339 3,096 (2,757) (89%) 6,180 PROMOTIONAL HOSTING, TRADE & INDUSTRIAL DEV 35 0 35 0% 0 RENT, UTILITIES, INSURANCE, TAXES 17,519 16,470 1,049 6% 21,216 MAINTENANCE LABOR & BENEFITS 3,726 19,140 (15,414) (81%) 38,273 MAINTENANCE (Materials & Services) 1,615 5,004 (3,389) (68%) 10,000 TOTAL OPERATING EXPENSES 77,079 89,148 (12,069) (14%) 166,529
OPERATING SURPLUS (DEFICIT) (before Depr) (22,788) (51,480) 28,692 (56%) (91,187)
DEPRECIATION (includes donated assets) 6,884 2,100 4,784 228% 4,200
OPERATING SURPLUS (DEFICIT) (after Depr & before Allocation) (29,672) (53,580) 23,908 (45%) (95,387)
ALLOCATED EXPENSES 0 42,804 (42,804) (100%) 85,615
NET OPERATING SURPLUS (DEFICIT) (29,672) (96,384) 66,712 (69%) (181,002)
NET NON-OP SURPLUS (DEFICIT) 0 0 0 0% 0
TOTAL NET SURPLUS (DEFICIT) (before Depr) (22,788) (51,480) 28,692 (56%) (91,187)
TOTAL NET SURPLUS (DEFICIT) (after Depr & Alloc) (29,672) (96,384) 66,712 (69%) (181,002)
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 19 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 23 Port of Port Angeles MECHANICAL MAINTENANCE Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET OPERATING EXPENSES
SALARIES, WAGES & BENEFITS 9,163 7,554 1,609 21% 15,110 SUPPLIES 25,720 19,374 6,346 33% 38,756 OUTSIDE SERVICES 5,137 5,052 85 2% 10,100 TRAVEL MEETINGS 22 0 22 0% 0 TRAVEL/TRAINING 0 498 (498) (100%) 1,000 RENT, UTILITIES, INSURANCE, TAXES 11,166 9,108 2,058 23% 18,207 OTHER EXPENSES (Misc & Interdept) 0 126 (126) (100%) 250 MAINTENANCE LABOR & BENEFITS 16,161 22,410 (6,249) (28%) 44,815 MAINTENANCE (Materials & Services) 4,611 3,504 1,107 32% 7,000 TOTAL OPERATING EXPENSES 71,980 67,626 4,354 6% 135,238
OPERATING SURPLUS (DEFICIT) (before Depr) (71,980) (67,626) (4,354) 6% (135,238)
DEPRECIATION (includes donated assets) 7,404 7,344 60 1% 14,683
OPERATING SURPLUS (DEFICIT) (after Depr & before Allocation) (79,384) (74,970) (4,414) 6% (149,921)
ALLOCATED EXPENSES 0 (100,092) 100,092 (100%) (200,181)
NET OPERATING SURPLUS (DEFICIT) (79,384) 25,122 (104,506) (416%) 50,260
NET NON-OP SURPLUS (DEFICIT) 0 0 0 0% 0
TOTAL NET SURPLUS (DEFICIT) (before Depr) (71,980) (67,626) (4,354) 6% (135,238)
TOTAL NET SURPLUS (DEFICIT) (after Depr & Alloc) (79,384) 25,122 (104,506) (416%) 50,260
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 20 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 24 Port of Port Angeles FACILITIES MAINTENANCE Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET OPERATING EXPENSES
SALARIES, WAGES & BENEFITS 44,121 27,775 16,346 59% 55,555 SUPPLIES 21,510 15,270 6,240 41% 30,550 OUTSIDE SERVICES 5,496 5,850 (354) (6%) 11,700 ADS, DUES & PUBLICATIONS 1,051 1,002 49 5% 2,000 TRAVEL MEETINGS 0 252 (252) (100%) 500 TRAVEL/TRAINING 405 3,180 (2,775) (87%) 6,350 RENT, UTILITIES, INSURANCE, TAXES 13,095 11,438 1,657 14% 22,198 OTHER EXPENSES (Misc & Interdept) 1,230 2,502 (1,273) (51%) 5,000 MAINTENANCE LABOR & BENEFITS 12,750 15,444 (2,694) (17%) 30,895 MAINTENANCE (Materials & Services) 9,308 10,374 (1,066) (10%) 20,750 TOTAL OPERATING EXPENSES 108,966 93,087 15,879 17% 185,498
OPERATING SURPLUS (DEFICIT) (before Depr) (108,966) (93,087) (15,879) 17% (185,498)
DEPRECIATION (includes donated assets) 17,201 16,044 1,157 7% 32,083
OPERATING SURPLUS (DEFICIT) (after Depr & before Allocation) (126,167) (109,131) (17,036) 16% (217,581)
ALLOCATED EXPENSES 0 (83,664) 83,664 (100%) (167,321)
NET OPERATING SURPLUS (DEFICIT) (126,167) (25,467) (100,700) 395% (50,260)
NET NON-OP SURPLUS (DEFICIT) 0 0 0 0% 0
TOTAL NET SURPLUS (DEFICIT) (before Depr) (108,966) (93,087) (15,879) 17% (185,498)
TOTAL NET SURPLUS (DEFICIT) (after Depr & Alloc) (126,167) (25,467) (100,700) 395% (50,260)
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 21 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 25 Port of Port Angeles ADMINISTRATIVE & GENERAL Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET OPERATING EXPENSES
SALARIES, WAGES & BENEFITS 586,313 625,782 (39,469) (6%) 1,296,547 SUPPLIES 29,801 39,000 (9,199) (24%) 78,000 OUTSIDE SERVICES 103,489 174,714 (71,226) (41%) 349,420 PUBLIC INFORMATION 57,991 45,250 12,741 28% 90,500 MARKETING 281 0 281 0% 0 COMMUNITY RELATIONS 4,865 0 4,865 0% 0 ADS, DUES & PUBLICATIONS 22,551 11,676 10,875 93% 23,356 TRAVEL MEETINGS 11,683 11,604 79 1% 23,200 TRAVEL/TRAINING 8,586 22,158 (13,572) (61%) 44,320 PROMOTIONAL HOSTING, TRADE & INDUSTRIAL DEV 20 0 20 0% 0 RENT, UTILITIES, INSURANCE, TAXES 71,748 66,065 5,683 9% 130,501 OTHER EXPENSES (Misc & Interdept) 734 4,998 (4,264) (85%) 10,000 CONTINGENCY 0 75,000 (75,000) (100%) 150,000 MAINTENANCE LABOR & BENEFITS 16,612 11,856 4,756 40% 23,708 MAINTENANCE (Materials & Services) 9,041 4,806 4,235 88% 9,600 TOTAL OPERATING EXPENSES 923,713 1,092,909 (169,196) (15%) 2,229,152
OPERATING SURPLUS (DEFICIT) (before Depr) (923,713) (1,092,909) 169,196 (15%) (2,229,152)
DEPRECIATION (includes donated assets) 18,337 15,402 2,935 19% 30,808
OPERATING SURPLUS (DEFICIT) (after Depr & before Allocation) (942,050) (1,108,311) 166,261 (15%) (2,259,960)
ALLOCATED EXPENSES 0 (1,129,986) 1,129,986 (100%) (2,259,960)
NET OPERATING SURPLUS (DEFICIT) (942,050) 21,675 (963,725) (4446%) 0
NON-OP GENERAL REVENUES
GRANTS - OPERATIONS 0 19,878 (19,878) (100%) 39,750 TOTAL NON-OP GENERAL REV 0 19,878 (19,878) (100%) 39,750
NET NON-OP GENERAL SURPLUS (DEFICIT) 0 19,878 (19,878) (100%) 39,750
NON-OP CAPITAL REVENUES
GRANTS - CAPITAL 2,925 0 2,925 0% 0 TOTAL NON-OP CAPITAL REV 2,925 0 2,925 0% 0
NET NON-OP CAPITAL SURPLUS (DEFICIT) 2,925 0 2,925 0% 0
NET NON-OP SURPLUS (DEFICIT) 2,925 19,878 (16,953) (85%) 39,750
TOTAL NET SURPLUS (DEFICIT) (before Depr) (920,788) (1,073,031) 152,243 (14%) (2,189,402)
TOTAL NET SURPLUS (DEFICIT) (after Depr & Alloc) (939,125) 41,553 (980,678) (2360%) 39,750
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 22 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 26 Port of Port Angeles ECON DEV Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET OPERATING EXPENSES
SALARIES, WAGES & BENEFITS 16,079 22,980 (6,901) (30%) 45,956 SUPPLIES 25 48 (23) (48%) 100 OUTSIDE SERVICES 55,634 75,498 (19,864) (26%) 151,000 PUBLIC INFORMATION 14,479 6,192 8,287 134% 12,388 MARKETING 1,719 6,000 (4,281) (71%) 12,000 COMMUNITY RELATIONS 0 2,502 (2,502) (100%) 5,000 ADS, DUES & PUBLICATIONS 900 4,902 (4,002) (82%) 9,800 TRAVEL MEETINGS 5,471 1,500 3,971 265% 3,000 TRAVEL/TRAINING 2,680 0 2,680 0% 0 PROMOTIONAL HOSTING, TRADE & INDUSTRIAL DEV 1,947 3,750 (1,803) (48%) 7,500 OTHER EXPENSES (Misc & Interdept) 23,550 0 23,550 0% 0 TOTAL OPERATING EXPENSES 122,485 123,372 (887) (1%) 246,744
OPERATING SURPLUS (DEFICIT) (before Depr) (122,485) (123,372) 887 (1%) (246,744)
DEPRECIATION (includes donated assets) 0 0 0 0% 0
OPERATING SURPLUS (DEFICIT) (after Depr & before Allocation) (122,485) (123,372) 887 (1%) (246,744)
ALLOCATED EXPENSES 0 (123,372) 123,372 (100%) (246,744)
NET OPERATING SURPLUS (DEFICIT) (122,485) 0 (122,485) 0% 0
NET NON-OP SURPLUS (DEFICIT) 0 0 0 0% 0
TOTAL NET SURPLUS (DEFICIT) (before Depr) (122,485) (123,372) 887 (1%) (246,744)
TOTAL NET SURPLUS (DEFICIT) (after Depr & Alloc) (122,485) 0 (122,485) 0% 0
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 24 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 27 Port of Port Angeles NON OPERATING REV & EXP Account Summary: Budget to Actual Variance For the Six Months Ending Saturday, June 30, 2018 June 2018 Variance Report YTD YTD OVER (UNDER) OVER (UNDER) ANNUAL ACTUAL BUDGET BUDGET $ BUDGET % BUDGET DEPRECIATION (includes donated assets) 0 0 0 0% 0 ALLOCATED EXPENSES 0 0 0 0% 0
NET OPERATING SURPLUS (DEFICIT) 0 0 0 0% 0
NON-OP GENERAL REVENUES
INTEREST EARNINGS 173,566 89,022 84,544 95% 178,053 OTHER TAX RECEIPTS 16,736 60,246 (43,510) (72%) 120,480 MISC NON OP REVENUES 13,908 10,098 3,810 38% 20,200 PASSENGER FACILITY CHARGES (PFC'S) 607 600 7 1% 1,200 GAIN (LOSS) & SPECIAL ITEMS (23,329) 0 (23,329) 0% 0 TOTAL NON-OP GENERAL REV 181,488 159,966 21,522 13% 319,933
NON-OP GENERAL EXPENSES
ENVIRONMENTAL 114,271 111,192 3,079 3% 222,386 MISC NON OP EXPENSE 12,616 37,500 (24,884) (66%) 75,000 TOTAL NON-OP GENERAL EXP 126,887 148,692 (21,805) (15%) 297,386
NET NON-OP GENERAL SURPLUS (DEFICIT) 54,601 11,274 43,327 384% 22,547
NON-OP CAPITAL REVENUES
PROPERTY TAX RECEIPTS 745,056 745,002 54 0% 1,490,000 TOTAL NON-OP CAPITAL REV 745,056 745,002 54 0% 1,490,000
NON-OP CAPITAL EXPENSES
BOND COSTS & INTEREST EXPENSE 137,712 137,712 0 0% 275,427 TOTAL NON-OP CAPITAL EXP 137,712 137,712 0 0% 275,427
NET NON-OP CAPITAL SURPLUS (DEFICIT) 607,344 607,290 54 0% 1,214,573
NET NON-OP SURPLUS (DEFICIT) 661,946 618,564 43,382 7% 1,237,120
TOTAL NET SURPLUS (DEFICIT) (before Depr) 661,946 618,564 43,382 7% 1,237,120
TOTAL NET SURPLUS (DEFICIT) (after Depr & Alloc) 661,946 618,564 43,382 7% 1,237,120
Report: Bud v Act Sum Printed on: 8/22/2018 4:01 PM Page 25 Row: Inc Stmt Acct Sum with Salaries Condensed Column: ACTUAL TO BUDGET 28 WORK SESSION ITEM FOR DISCUSSION BY THE BOARD OF PORT COMMISSIONERS
August 28, 2018
SUBJECT: Strategic Plan Review for Budget Guidance
STAFF LEAD: Karen Goschen, Executive Director
BACKGROUND & ANALYSIS: During 2015 the Commission worked with The Beckett Group to develop a strategic plan and made slight revisions to the plan in 2016 and in 2017.
The Target, Goals and Initiatives in the Strategic Plan may need to be adjusted as progress is made, new opportunities arise and/or changes occur in our community and markets. In late 2019, we will consider conducting a significant review to include engaging the public.
The best practice in achieving excellence is to focus on 3 to 5 initiatives. The Strategic Plan currently has 18 initiatives. Please rank your top 5 initiatives with 1 being the most important to you and 5 being the least important to you. The benefit of limiting the number of priorities is to focus resources and create a proactive approach to increase the likelihood of success. While we have identified the top 5 priorities, we may need to focus most of our attention on the top 3 or 4 priorities. The individual Commissioner rankings will be combined and discussed at a follow-on Commission meeting to identify the final top 5.
Attached are the current strategic plan ‘one-pager’ and a table that breaks down each goal and its associated initiatives.
FISCAL IMPACT: The plan will guide the allocation of resources and the 2019 budget development process.
DESIRED COMMISSION INPUT OR FEEDBACK: Rank your top 5 initiatives with 1 being the most important to you and 5 being the least important to you. Submit your rankings on the “2019 Strategic Initiatives-Top Priorities” table to staff by September 4, 2018.
29 PORT OF PORT ANGELES OUR VISION: STRATEGIC PLAN A Prosperous Clallam County. 2015-2020 Updated December 2017 OUR MISSION: We bring people, resources and industry together to foster economic prosperity and living wage jobs. OUR VALUES: • LEADERSHIP Bringing together private and public entities in the community to lead economic development. Board of Commissioners: • STEWARDSHIP Colleen McAleer, District 1 Steven Burke, District 2 Responsibly managing resources for long term sustainability and to quickly respond to new Connie Beauvais, District 3 opportunities. Karen Goschen, Executive Director • INTEGRITY Doing the right thing in a responsive manner. • EXCELLENCE Striving for continuous improvement. • ACCOUNTABILITY Accepting responsibility and embracing professional and ethical standards. • TRANSPARENCY Openly sharing information with the public by explaining actions, decisions and resulting Port Management Team consequences. 30 OUR TARGETS: FIVE IN FIVE YEARS
Use Port Increase revenue Re-establish daily Strive to achieve Complete the Port’s resources to assist diversification by commercial air a reliable and upland clean-up and industry efforts to increasing non-timber service at Fairchild sustainable timber develop the Marine create 1250 new jobs dependent revenue at International harvest by 2020. Trades Industrial Park by 2020. the Marine Terminals Airport. by 2020. by 30% by 2020. OUR GOALS: AGGRESSIVELY MARKET THE PORT AND INVEST IN STRATEGIC 1 INFRASTRUCTURE TO FOSTER LIVING WAGE JOBS. 3 IMPROVE ENVIRONMENTAL PERFORMANCE.
Initiative 1: Expand maritime commerce through the development of the Initiative 1: Complete clean-up of the Port’s upland contaminated sites. Marine Trades Industrial Park and additional acres of industrially Initiative 2: Demonstrate leadership in the western Port Angeles harbor zoned waterfront properties. clean-up. Initiative 2: Promote innovative value-added wood products manufacturing Initiative 3: Ensure Port properties are in compliance with Department of while working to achieve a reliable and sustainable timber harvest. Ecology stormwater permits. Initiative 3: Market and leverage the Composite Recycling Technology Center Initiative 4: Develop an environmental management system (EMS) to prioritize (CRTC) to bring composite companies, research and investment investments and achieve responsible oversight of Port properties. dollars to Clallam County. Initiative 4: Acquire strategically located industrial property for future development. ENHANCE STAKEHOLDER ENGAGEMENT AND Initiative 5: Establish and maintain sustainable air service at Fairchild 4 OUTREACH EFFORTS. International Airport. Secure TSA service if available. Initiative 6: Develop 25 acres of industrial airport property. Initiative 1: Provide excellent customer service. Initiative 2: Foster partnerships with other public agencies in furtherance of economic development. ASSURE SOUND FINANCIAL AND ECONOMIC RETURN 2 ON PORT ASSETS. Initiative 3: Engage citizens in Port activities. Initiative 4: Advocate to advance the development and retention of a Initiative 1: Annually generate a positive cash flow. diversified and skilled workforce within the County. Initiative 2: Actively market available Port properties and maintain minimum 90% occupancy in Port-owned buildings. Initiative 3: Preserve and create asset value through strategic investments. Initiative 4: Leverage Port resources to attract public and private capital. 31 D R A F T as of 8-20-18
Strategic Plan Initiatives and Accomplishments
Underlined items are the 2018 priorities set by the commission.
1. Aggressively market the Port and invest in strategic infrastructure to foster living wage jobs 1.1. Expand maritime commerce through the development of the Marine Trades industrial park and additional acres of industrial zoned waterfront properties. CH: Constructed Wash-Down Facility CH: Completed Marine Trades Industrial Park (MTIP) Infrastructure Master Plan MN: Exhibited at the PME (Pacific Maritime Expo) and attended the International Work Boat Show to promote our marine trades industry and Port infrastructure. Planning for the PME is underway to again exhibit at the trade show November 18th through the 20th. MN, CH, KG: Port staff met with Westport Shipyard and Armstrong Marine management to gauge each company’s interest in the MTIP and discussed future expansion plans for each company. MN, CH, KG: Developed a white paper for discussions with state and federal legislators, CERB and other entities on the MTIP. MN: At the invitation from Safe Boats International, three staff members and were able to tour Safe Boat’s production facility in Bremerton. Safe Boats has a small presence in Port Angeles and sub-contracts with Platypus Marine for the painting of their patrol boats. CH: Relocation planning for moving facilities maintenance to the airport will provide additional buildings to support the MTIP and improve the Port’s emergency preparedness. KG: Commissioner Burke was appointed to the Governor’s Maritime Blue Initiative 1.2. Promote innovative value-added wood products manufacturing while working to achieve a reliable and sustainable timber harvest. KG, CH, MN: Conducted several studies and participated in various events, activities and meetings to better understand the economic impacts of the forestry products industry in Clallam and the feasibility of value-added wood products: • Attended the Mass Timber Conference • Developed a model based on 2017 analysis of the Draft Environmental Impact Statement (DEIS) for Sustainable Harvest and Long-Term Conservation Strategy. This model will be applied to DNR harvest scenario alternative 5 to evaluate the impacts on Clallam County. • Report on the economic impacts for Private Timber Harvests.
2019 Strategic Plan Initiatives and Accomplishments 8-23-18 Page 1 of 6 32 D R A F T as of 8-20-18
• Draft report on the Strategic Role of the Log Yard and economic impacts of forest products industry in Clallam County. Report will be presented at the next joint Port and County Commission meeting. • Report on log supply and utilization to identify underutilized species and sizes that could support new value-added wood products manufacturing. • Gave presentations to community groups on the economic impacts of forest products and the Port’s role. • Developed several log yard and timber fact sheets for the website and as handouts. • Developed a white paper as a leave behind for our meetings with DNR, US Forest Service (local, regional and Washington DC), and our state and federal legislators. • Active state and federal advocacy with staff and governmental affairs consultants. • Active staff participation in Timber Advisory Committee (TAC) • Applying for CERB planning grant for a feasibility study on advanced wood product manufacturing including thermally modified hemlock. • Commissioner Beauvais was appointed to DNR’s Solution Table. 1.3. Market and leverage the Composite Recycling Technology Center (CRTC) to bring composite companies, research and investment dollars to Clallam Co. KG: Meeting with state and federal governmental affairs consultant to help identify opportunities to combine advanced wood products and recycled carbon fiber in public buildings and military construction. Congressman Kilmer included language in military construction appropriation bill to direct the Secretary of Defense to consider these innovative renewable building materials and to work with universities, public agencies and non-profits to develop a plan for future projects. Discussed the use of including recycled carbon fiber in the Olympic Natural Resource Center (ONRC) design for scholars and residence housing. KG, CH: Formed partnership with WSU (Washington State University) engineering center, CRTC and the Port. Jointly worked on white paper and are pursuing grant opportunities and legislation that encourages the use of innovative materials. KG, CH, DG: Continue to work with CRTC on attracting a complimentary composites recycling company to the Composite Manufacturing Center. 1.4. Acquire strategically located industrial property for future development. KG: Acquired property on Marine Drive for future use to support MTIP. Continue to monitor opportunities. 1.5. Establish and maintain sustainable air service at Fairchild International Airport. Secure TSA service if available. DG: Promoted Fairchild International Airport • Continued participation in the Small Community Air Service Development (SCASD) Working Group to follow industry trends and air service leads.
2019 Strategic Plan Initiatives and Accomplishments 8-23-18 Page 2 of 6 33 D R A F T as of 8-20-18
• Attended Washington Airport Managers Association (WAMA) conference to gain higher awareness of air service activities statewide. • Completed renovation of the FIA terminal building to better accommodate an air carrier. • Created the Airport and Business Park Facebook page to promote the airport and raise awareness in the community. • Established a monthly Aviation Newsletter to promote the airport in the community and raise awareness of our airport within the industry. • Participated and coordinated the Northwest Aviation Conference and discussed air service with participating air carriers. DG: Member of the WAMA Legislative Committee to better follow State legislation trends related to air service development. KG: Continued outreach with legislators, WSDOT Aviation, and FAA on issues affecting air service, such as pilot shortage, and how size of plane affects operating costs and load factor. Congressman Kilmer introduced legislation that directs the FAA to consider emergency response factors when determining runway length. KG, DG: Continued work with FEMA (Federal Emergency Management Agency), WSDOT (Washington State Dept of Transportation) and EMD (Washington State Emergency Management Dept) on the role of Fairchild Airport on Emergency response and the importance of retaining the 5,000 foot runway. The Port of Port Angeles is the first port in Washington to have an emergency response agreement with FEMA and is the first port selected for an airport assessment. 1.6. Develop 25 acres of industrial airport property. KG: Focus has been on recruiting a new tenant for the 1010 building in the Composite Manufacturing Center. Plans to perform site prep were put on hold due to the priority of the MTIP washdown facility.
2. Assure Sound Financial and Economic Return on Port Assets 2.1. Annually generate a positive cash flow. MS: Positive cash flow in 2015, 2016, 2017, and YTD 2018. 2.2. Actively market available Port properties and maintain minimum 90% occupancy in Port owned buildings. DG, SS: Port property occupancy is at 94% for rent ready properties. Properties are advertised on the Port’s website and the following real estate search engines: Zoom Prospector (Washington State Department of Commerce) and Loopnet/CoStar, an international commercial real estate listing service and database. DG, SS: Staff has had several inquiries about Port property tenancies. Three prospect conversations for the 1010 building two of which are currently active prospects.
2019 Strategic Plan Initiatives and Accomplishments 8-23-18 Page 3 of 6 34 D R A F T as of 8-20-18
• Hard copy mailings were sent to 300 targeted companies nationwide advertising the 1010 building. • A website was created for the Composite Manufacturing Campus which actively points to the Port’s real estate property listings. www.airportbusinesspark.com • A Facebook page was also created for the Port Angeles Airport and Business Park. • The 1010 building was actively marketed at the Farnborough Airshow & Expo in July 2018. 2.3. Preserve and create asset value through strategic investments. CH: Projecting total capital expenditures for 2018 at $6.3 Million. KG: Work with Commission to annually prioritize strategic plan initiatives which guide the annual budget process and budget to actual reporting. KG, CH, MS, MN: Performed extensive analysis of John Wayne Marina to guide future decisions. 2.4. Leverage Port resources to attract public and private capital. CH: Received $1,100,000 low interest loan and $200,000 grant for construction of the wash-down facility. CH: The Port has been awarded a little over $130,000 in federal funding for security improvement projects in 2016 & 2017. KG, CH: The Port has been actively engaged with state and federal representatives on funding opportunities (CERB, DNR Rural Initiative, member request state capital budget, military and forest service construction using cross laminated timber (CLT) and recycled carbon fiber (rCF).
3. Improve Environmental Performance 3.1. Complete cleanup of the Port’s upland contaminated sites. CH: The Marine Trades Area site is making progress towards a Final Clean-up Action Plan. CH: On-site investigation work is complete at the former Kardlock site. 3.2. Demonstrate leadership in the western Port Angeles harbor clean-up CH, KG: The Port is acting as the fiscal agent for the group and is part of the lead team in working locally with trustees. 3.3. Ensure Port properties are in compliance with Department of Ecology Stormwater permits. CH: Installed a passive bio-filtration stormwater treatment facility that treats all runoff from Marine Terminal 3, adjacent upland area and Cargo Surge Area. CH: Installed a Chemically Enhanced Sand Filtration stormwater treatment facility at the Port’s Log Yard.
2019 Strategic Plan Initiatives and Accomplishments 8-23-18 Page 4 of 6 35 D R A F T as of 8-20-18
3.4. Develop an environmental management system (EMS) to prioritize investments and achieve responsible oversight of port properties. CH, MN: The Port has received the Clean Marina Certification at both the John Wayne Marina and Port Angeles Boat Haven. CH: Port staff has spent considerable time researching and formulating possible systems to implement, but the development and maintenance of an Environmental Management System may be too cumbersome for the size and nature of this Port.
4. Enhance Stakeholder Engagement and Outreach Efforts 4.1. Provide excellent customer service. CH, MN, CR: Held individual timber stakeholder meetings to solicit input on the important and future use of the cofferdam. MN, CH, KG: Port staff held multiple meetings with existing marine tenants on their current and future needs and in relation to the development of the Marine Trades Industrial Park. MN, KG, CH: Ongoing work with Ginkgo Trading and local fiber providers to develop chip export business. KG, SB, MN, CH: Ongoing work with Platypus Marine on property access and other issues. KG, DG, SB: Ongoing work with ACTI on security and other issues. KG, CH, CR: Ongoing work with Airborne ECS on building improvements and future needs. DG: Ongoing work with FKC on lease renewal considerations. DG: Worked with Rite Bros for relocation to airport terminal. DG: Participated in local pilot’s (hangar tenant) meetings.Established a monthly Aviation Newsletter for tenants and the public. 4.2. Foster partnerships with other public agencies in furtherance of economic development. KG: Port staff arranged for a Sierra Pacific Mill tour in Shelton with state representatives, TAC, NODC (North Olympic Development Council), EDC (Clallam Economic Development Council), and others. KG: Port has been active in the development of the Emerald Coast Economic Opportunity Zone and participated in a tour for Congressman Kilmer. KG: Port was active in review of the Comprehensive Economic Development Strategy coordinated by NODC. KG, CH: Port is participating in housing and workforce development conversations and meetings (EDC, SBDC, City of Port Angeles, PABA).
2019 Strategic Plan Initiatives and Accomplishments 8-23-18 Page 5 of 6 36 D R A F T as of 8-20-18
HH – Participated in three joint commission meeting with the Clallam County Board of Commissioners. HH – Funded 22 tourism promotion, trade promotion and economic development projects via the Port’s Community Partner Program. 4.3. Engage citizens in Port activities. HH – Planned and held Maritime Festival (formerly Waterfront Day) on June 9, 2018 on the industrial waterfront. HH – Planning John Wayne Marina’s first Waterfront Day on September 15, 2018. HH – Produced Port Pilot newsletter that is inserted into local newspapers. HH – Uploaded to www.portofpa.com 5 “Know Your Port” fact sheets. 4.4. Advocate to advance the development and retention of a diversified and skilled workforce within the County. KG: Continue to support Peninsula College efforts in composites, welding and other programs. Various meetings to assess workforce training needs: EDC and SBDC, Carpenter’s Council on mass timber training, State Dept of Commerce on mass timber and marine trades, and Northwest School of Wooden Boat Building.
2019 Strategic Plan Initiatives and Accomplishments 8-23-18 Page 6 of 6 37 Strategic Plan Initiatives 2019 Top Priorities
Goal & Initiative Beauvais Burke McAleer Comments Ranking 1. Aggressively market the Port and invest in strategic infrastructure to foster living wage jobs 1.1. Expand maritime commerce through the development of the Marine Trades industrial park and additional acres of industrial zoned waterfront properties. 1.2. Promote innovative value- added wood products manufacturing while working to achieve a reliable and sustainable timber harvest. 1.3. Market and leverage the Composite Recycling Technology Center (CRTC) to bring composite companies, research and investment dollars to Clallam Co. 1.5. Establish and maintain sustainable air service at Fairchild International Airport. Secure TSA service if available. 1.6 Develop 25 acres of industrial airport property. 2. Assure Sound Financial and Economic Return on Port Assets 2.1 Annually generate a positive cash flow. 2.2 Actively market available Port properties and maintain minimum 90% occupancy in Port owned buildings. 2.3 Preserve and create asset value through strategic investments. 2.4 Leverage Port resources to attract public and private capital. 3. Improve Environmental Performance 3.1 Complete clean-up of the Port’s upland contaminated sites. 3.2 Demonstrate leadership in the western Port Angeles harbor clean-up. 3.3. Ensure Port properties are in compliance with Department of Ecology Stormwater permits.
2019 Strategic Plan Initiatives-Top Priorities 8-20-18 Page 1 of 2 38 3.4 Develop an environmental management system (EMS) to prioritize investments and achieve responsible oversight of Port properties. 4. Enhance Stakeholder Engagement and Outreach Efforts 4.1. Provide excellent customer service as measured by customer satisfaction surveys. 4.2 Foster partnerships with other public agencies in furtherance of economic development. 4.3 Engage citizens in Port activities. 4.4. Advocate to advance the development and retention of a diversified and skilled workforce within the County.
2019 Strategic Plan Initiatives-Top Priorities 8-20-18 Page 2 of 2 39
1 2 COMMISSION BUSINESS MEETING 3 August 14, 2018 at 9:00am 4 MINUTES 5 6 Present: 11 Simon Barnhart, Port Counsel/Deputy ED 7 Connie Beauvais, President 12 Chris Hartman, Director of Engineering 8 Steven Burke, Vice President 13 Mike Nimmo, Maritime Manager 9 Colleen McAleer, Secretary 14 Melinda Smithson, Controller 10 Karen Goschen, Executive Director 15 Dan Gase, Airport & Real Estate Manager 16 17 18 I. CALL TO ORDER / PLEDGE OF ALLEGIANCE (0:00 to 0:24) 19 Commissioner Beauvais called the meeting to order at 9:00am and led the pledge of 20 allegiance. 21 22 II. EARLY PUBLIC COMMENT SESSION (total session up to 20 minutes) (0:32 to 23 0:52)
24 Commissioner Beauvais welcomed Commissioner Burke back from international travel.
25 III. WORK SESSION
26 A. Discuss EDC Strategic Priorities from the Port’s Perspective (0:55 to 45:25) 27 Commissioner Burke noted that there would be an EDC strategic plan retreat soon and stated 28 that it is a good time for the Port to provide feedback to the EDC to prioritize its responsibilities 29 and duties for the upcoming year. Discussion followed amongst the commission about the 30 opportunity zone and vetting of economic opportunities, projects that are important to the 31 community, funding of projects, strategic sectors and rates of return on prospective projects for 32 the opportunity zone. 33 34 The discussion then shifted the strategic priorities of the EDC. Commissioners Beauvais and 35 Burke stated that workforce development and affordable housing should still be high priorities 36 for the EDC. Discussion followed on the workforce development council, future workforce 37 needs, transitional housing, career awareness in schools, funding of the EDC, management of 38 the North Olympic Legislative Alliance (NOLA) and staffing at the EDC.
39 B. 2019 Commission Budget Calendar (45:26 to 47:50) 40 Controller, Melinda Smithson introduced the 2019 commission budget calendar to the 41 commission and asked for feedback from the commission.
42 C. January – June 2018 Investment Report (47:52 to 58:37) 43 Controller, Melinda Smithson presented the January-June 2018 Investment Report to the 44 commission and noted the Local Government Investment Pool (LGIP) is above the policy
40
45 threshold at 51%. Discussion and questions followed on the LGIP, liquid investments, rates of 46 return and potential changes to the Port’s investment policy. Ms. Smithson asked the 47 commission to accept the exception of the LGIP threshold exceeding the Port’s investment 48 policy limits. 49 50 Commission Action: Commissioner Burke made a motion to acknowledge the excess 51 liquidity in the LGIP and the liquidity is acceptable until the Port’s investment policy is modified. 52 Commissioner McAleer seconded the motion. The vote was called for and it passed it 53 unanimously. 54 55 Questions followed from the commission on the investment report.
56 D. 2018 Quarter 2 Capital Budget Report (58:39 to 1:15:34) 57 Director of Engineering, Chris Hartman gave a presentation to the commission highlighting the 58 capital projects accomplished in the first and second quarters of 2018 and the projects that will 59 be accomplished in the third and fourth quarters of 2018. Mr. Hartman described the changes 60 that occurred during the year that made the 2018 capital budget differ from the projected year- 61 end figures. Mr. Hartman then shared photos of the projects that have been completed thus 62 far. Questions followed from the commission on specific projects.
63 E. 2019 Capital Budget Development (1:15:35 to 1:28:30)
64 Director of Engineering, Chris Hartman presented the 2019 capital budget development 65 process, the capital budget definition, capital budget funding, budget prioritization, the 5-year 66 capital improvement plan, the 6-20 year capital improvement plan and the unfunded future 67 projects. Questions and discussion followed amongst the commission and staff. 68 69 IV. APPROVAL OF CONSENT AGENDA (1:28:31 to 1:30:27) 70 71 A. Commission Meeting Minutes
72 1. July 24, 2018 – Regular Commission Meeting Minutes
73 2. July 30, 2018 – Special Commission Meeting Minutes
74 3. July 30, 2018 – Special/Joint Commission Meeting Minutes
75 B. Vouchers in the amount of $856,365.13
76 Commission Action: Commissioner Burke made a motion to approve the consent agenda. 77 Commissioner McAleer seconded the motion. Commissioner McAleer recapped the vouchers. 78 Commissioner McAleer noted that on page 114 of the July 30, 2018 special/joint commission 79 meeting minutes she was listed as vice president instead of secretary. The vote was called for 80 to approve the consent agenda with the changes noted and it passed unanimously.
41
81 V. PLANNING
82 No Items 83 VI. PROPERTY 84 No Items 85 VII. MARINAS
86 No Items 87 VIII. AIRPORTS 88 No Items 89 IX. OTHER BUSINESS
90 A. 2019 Community Partner Program Review (1:30:48 to 2:10:55) 91 HR and Admin Manager, Holly Hairell presented statistics and analysis of the previous four 92 Community Partner Program (CPP) cycles and proposed changes to the 2019 Community 93 Partner Program based on previous suggestions and ideas. Discussion followed amongst the 94 commission and staff. 95 96 Commission Consensus: The commission directed staff to provide a revised CPP policy and 97 application limiting the CPP to tourism/community events, economic development and 98 education projects with 33% of the 2019 CPP funds dedicated to tourism projects and the 99 remaining 66% of 2019 CPP funds dedicated to economic development and education 100 projects. The commission also directed staff to provide definitions of tourism, economic 101 development and education projects in the CPP policy and application.
102 X. PUBLIC COMMENTS SESSION (total session up to 20 minutes) 103 None offered.
104 XI. ITEMS NOT ON THE AGENDA (2:11:12 to 2:25:11) 105 Commissioner McAleer inquired about an email that was received regarding the Port Angeles 106 Boat Haven launch ramp drop off at low tide. Discussion followed amongst commission and 107 staff. 108 109 Commissioner Burke recapped his and Dan Gase’s (Airport and Real Estate Manager) trip to 110 the Farnborough Air Show. He highlighted the contacts and meetings they had with current 111 and prospective customers. Discussion and comments followed regarding the business 112 development benefits of attending the show and other trades shows that might provide 113 business development opportunities. 114 115 Executive Director, Karen Goschen highlighted the visit from FEMA to do an airport 116 assessment and the memorandum of understanding (MOU) the Port signed with FEMA 117 regarding the William R. Fairchild International Airport and it being identified as a federally
42
118 designated staging area during a natural disaster event. Discussion and comments followed 119 between the staff and commission.
120 XII. NEXT MEETINGS (2:25:12 to 2:25:23)
121 A. August 28, 2018 – Regular Commission Meeting
122 B. September 11, 2018 – Regular Commission Meeting
123 XIII. UPCOMING EVENTS (2:25:24 to 2:25:59)
124 A. September 27-28, 2018 – WPPA Fall Environmental Meeting 125 126 Commissioner Beauvais noted that she would like to attend the WPPA Fall Environmental 127 meeting.
128 XIV. BROWN BAG LUNCH AND OPEN DISCUSSION WITH THE COMMISSION (time 129 permitting) 130 131 XV. EXECUTIVE SESSION The Board may recess into Executive Session for those 132 purposes authorized under Chapter 42.30 RCW, the Open Public Meetings Act.
133 At 11:27am, Commissioner Beauvais moved the commission meeting into executive session to 134 discuss three items concerning the legal risks of current or proposed action. She estimated 135 the executive session would last 1 hour and 45 minutes, beginning at 11:35am and ending at 136 1:20pm. She stated that no commission action was anticipated following executive session. 137 138 At 1:20pm, Commissioner Beauvais extended the executive session 10 minutes until 1:30pm. 139 140 XVI. ADJOURN 141 142 With no further business to discuss, Commissioner Beauvais adjourned the commission 143 meeting at 1:30pm. 144 145
43 PORT OF PORT ANGELES GENERAL FUND – LETTER OF TRANSMITTAL VOUCHER APPROVAL
I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered or the labor performed as described herein, that any advance payment is due and payable pursuant to a contract or is available as an option for full or partial fulfillment of a contractual obligation, and that the claim is a just, due and unpaid obligation against the Port of Port Angeles, and that I am authorized to authenticate and certify to said claim.
SUMMARY TRANSMITTAL August 10, 2018 thru August 23, 2018
Accounts Payable Begin End For General Expenses and Construction Check # Check # Accts Payable Checks (computer) 408655 408746$ 578,835.91 VOIDED/ZERO PAYABLE CHECKS $ - Manual Checks 3779 3780 $ 200.00 VOIDED MANUAL CHECKS $ - Wire Transfer - Leasehold Excise Tax $ - Wire Transfer – (Excise Tax) $ - Wire Transfer - PMA (Longshore Payroll) Total General Expenses and Construction $ 579,035.91
Payroll
Employee Payroll – Draws Checks 201467 201469 $ 2,600.00 Employee Payroll Checks $ - Voided Payroll Check (stub overrun) $ - Employee Draw Checks PPD 802326 802346 $ 28,750.00 Employee Payroll Checks PPD (direct dep) $ - Voided checks (stub overrun) Wire Transfer – (Payroll Taxes, Retirement, Deferred Comp, L&I, OASI) $ - Total Payroll $ 31,350.00
Total General Exp & Payroll $ 610,385.91
Date: August 23, 2018
______Port Representative Port Representative
______Commissioner, Steven D. Burke
______Commissioner, Connie Beauvais
______Commissioner, Colleen McAleer 44 REPORT TO THE BOARD OF PORT COMMISSIONERS July 2018
SUBJECT: REPORTS REQUIRED UNDER THE PROVISIONS OF THE DELEGATION OF AUTHORITY
REPORT NO ATTACHED ACTION
Month to Month Leases, Renewals/Options, X Assignments and Subleases Executed
Lease Bond, Rental Insurance Deviations X
Work Contracts (over $50,000) Executed X
Work Contracts Completed X
Change Orders Authorized X
Work by Port Crews or Day Labor (over X $50,000)
Claims Settled (under $7,500) X
Fees Waived X
Professional & Consulting Services Awarded and Architectural, Engineering & Technical X Services Awarded
Travel Approved within US and Canada X (under $1,000)
Uncollectible Accounts Written Off X
Experts Engaged for Litigation X
Tariff Adjustments X
Quarterly Treasurer Investment Reports X (April, July, October, January)
45
LEASES EXECUTED (In Accordance with Master Policy) July 2018
TENANT NAME DOCUMENT LOCATION FORM ACREAGE/ TERM MONTHLY COMMENTS OF SQ FOOT RENT SURETY Andy Choi – Month-to- 801 Marine Drive None 12,005 sf Month-to- $607.55 Pending Olympic Harvest Month Month determination of Seafood, LLC License (formerly 1 long term lease. Agreement month) for Building Access CRTC First 2220 W 18th Street None 18,500 sf Month-to- $340.07 base CRTC Amendment Month Commences $1,622.22 revised w/LET repayment schedule
46
47
48 Port of Port Angeles - Rental Property Occupancy based on Square Feet 100%
95%
90%
85% Occupancy % of
80%
75% Jan- Feb- Mar- Apr- May- Jun- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul-16 Jul-17 Jul-18 16 16 16 16 16 16 16 16 16 16 16 17 17 17 17 17 17 17 17 17 17 17 18 18 18 18 18 18 Series1 87% 87% 90% 90% 90% 90% 90% 90% 90% 90% 90% 90% 90% 90% 90% 91% 91% 91% 94% 94% 93% 93% 93% 92% 92% 91% 94% 94% 94% 94% 94%
January-September 2016 Cancels: Boat Haven Marine Legacy Contracting March-May 2016 New: 4 Arrow Launch Jig & Lure (Replacement of Ron Shepard) February 2017 Cancels: Interfor Platypus, Suite 1 March 2017 Vacates: Jig & Lure In arrears since 1/1/17, vacated premises 3/13/17, litigation April 2017 Assign: McKinley Paper Co Bought Nippon Paper; closed 4/4/17 April 2017 Assign: CFPC Alcan 202 N Cedar Street, Suite 3, M to M April 2017 Replace: CFPC Alcan Debarker M to April 2017 New: Airborne ECS 5,000sf MTIB M2M until term lease negotiated. May 2017 New: Airborne ECS 5,000 sf MTIB TERM lease negotiated June 2017 Temporary: Orion 2,100 sf of land adjacent to T-6/sand capping pilot test July 2017 Temporary: Legacy Contracting MT Suite 2 for install of dolphin on T3 July 2017 New: North Olympic Medical 9,375 sf/20 spaces in First Street Port auxiliary parking lot July 2017 New: Airborne ECS Additional 10,000sf of MTIB for a total of 15,000 sf removed from inventory August 2017 NONE Sept 2017 Amendment: CRTC 308 sf of land added to Container Ground Lease for Dust Collector Sept 2017 Terminate: Dairy Fresh Bldg reverts to Port - .68 acre lot/3,747 sf building now available Oct 2017 New: Olympic Harvest Seafood License Agreement to operate in building at 801 Marine Drive Oct 2017 Terminate: Olympic Coast Seafood Port terminates lease terminated for 801 Marine Dr Oct 2017 New: Airborne ECS 200 sf of storage M2M at former Dairy Fresh building - 2506 W 19th Street Nov 2017 Cancels: Airborne ECS 200 sf of storage M2M at former Dairy Fresh building - 2506 W 19th Street Nov 2017 Cancels: Legacy Contracting MT Suite 2 for install of dolphin on T3 - Notice of cancellation in January 2018 Dec 2017 New: City of PA Fire Dept Clallam Transit Garage M2M Dec 2017 Acquired: OESD Building 2530 W 19th S Approx 1,900 sf building Dec 2017 Terminated: Olympic Penisula Rowing AssoFacility Use Agreement - Clallam Transit Garage Jan 2018 Acquired: Armstrong Property 14,000 sf land double lot Feb 2018 New: Platypus Suite 2 335sf MT Suite 2 for Coast Guard Mar 2018 New: Rite Brothers Aviation FIA Terminal, E & W Block Hangars, Maint. Hangar Mar 2018 New: Airborne ECS Lease for 25,000 sf as Suite A & B become available Mar 2018 New: Clallam Co Youth Services 3.84 acres North of FIA Mar 2018 New: Platypus Marine Annual Agreement for MT & Kply Suite USE Apr 2018 New: Barhop Brewing, LLC 2952 sf in former Dairy Fresh building Apr 2018 Renewal: Sequim Bay Yacht Club New lease added 1,740 sf of land and 50 sf of storage to lease area Apr 2018 Amendment: Westport Yachts Parking Lot amendment adds renewals, rate increase, changes to TI rent credit May 2018 Acquired: Magna Force Building Exempt as of 2018 with county. Now used as FM building. June 2018 Terminated:: City of PA Light OPS Light OPS leaves MTIB Suite A & B to provide space for AECS June 2018 New: Airborne ECS Takes possesion of Suite A & B in MTIB July 2018 Vacates: Platypus Marine Terminal Suites 2 and 6
49 CHANGE ORDERS AUTHORIZED BY THE EXECUTIVE DIRECTOR (In Accordance with Master Policy) July 2018
COST OF TOTAL OF % OF
CHANGE ALL CHANGE PROJECT TOTAL PROJECT VENDOR REASON FOR COST PROJECT ORDER ORDERS CHANGE COST
Port Planning Services CrossRoads Increased scope of $3,500 $3,500 $16,000 22% Consulting services
50 51
PROFESSIONAL & PERSONAL SERVICES AWARDED BY THE EXECUTIVE DIRECTOR (In Accordance with Master Policy) July 2018
OTHER CONTRACT CONSULTANT PROJECT EST. COST PROVISIONS
Jason Cross Timber Research & Ad $10,000 N/A Hoc Support
Joseph T. Weber Port of Port Angeles – $15,000 N/A ILWU Labor Agreement Review
Isaac Gautschi Rental Property Marketing $10,000 N/A Photos & Promotional Video
52 53 54 55 56 57 58 59 TRAVEL APPROVED BY THE EXECUTIVE DIRECTOR (In Accordance with Master Policy) July 2018
STAFF PERSON LOCATION OF MTG. DATE(S) PURPOSE
Chris Hartman Olympia 7/26/2018 Presentation to CERB for loan / grant
Dan Gase Farnborough UK 7/12/18 to Farnborough Air Show & 7/22/18 Aerospace Expo
Karen Goschen Port Townsend 7/12/18 Maritime Study presentation Mike Nimmo
60 Report to the Board of Port Commissioners Operations Report for July 2018
Port Angeles Boat Haven
2017 No. of Occupancy Occupied Slip Length Slips Occupied Vacant Rate Wait List Monthly 20' 57 35 22 61% 0 30 25' 24 24 0 100% 0 20 30' 80 78 2 98% 0 66 36' 29 29 0 100% 0 28 40' 32 32 0 100% 0 30 46' 17 15 2 88% 0 14 50' 90 73 17 81% 0 69 Side/End Tie 54 38 16 70% 0 46 Boathouses 46 46 0 100% 0 46 Sub-Total 429 370 59 86% 0 349 Limited 20' 13 8 5 62% 0 4 TOTAL 442 378 64 86% 0 353
Boat Yard Report
Jun-18 Jun-17 YTD 2018 YTD 2017 Boats into the yard this month 25 37 153 173 Boats into the water this month 32 33 171 169 Total Travel Lift Operations This Month 57 70 324 342
Year-To-Date Launch Ramp Permit Sales 711 762
John Wayne Marina
2017 No. of Occupancy Occupied Slip Length Slips Occupied Vacant Rate Wait List Monthly 28' 72 72 0 100% 2 72 30' 46 46 0 100% 0 46 32' 28 28 0 100% 1 28 36' 22 22 0 100% 6 22 40' 19 19 0 100% 3 19 42' 21 21 0 100% 3 21 45' 10 10 0 100% 0 10 50' 27 27 0 100% 8 26 End Tie 49' 25 25 0 100% 0 25 Sub-Total 270 270 0 100% 23 269 Limited 20' 30 30 0 100% 3 30 TOTAL 300 300 0 100% 26 299
61 PABH Occupancy
Revenue Based 120%
100%
80%
60%
40%
20%
0% Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2016 2017 2018 Monthly maximum: $110,223
Slip Based 100%
80%
60%
40%
20%
0% Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Last-day-of-the-month 2016 2017 2018 272 slips total (20’ snapshot only slips, boat houses & side tie not included) 62 JWM Occupancy
Revenue Based 120%
100%
80%
60%
40%
20%
0% Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2016 2017 2018 Monthly maximum: $81,318
Slip Based 100%
80%
60%
40%
20%
0% Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Last-day-of-the-month 2016 2017 2018 300 slips total snapshot only
63
REPORT TO THE BOARD OF PORT COMMISSIONERS LOG HANDLING AND MARINE TERMINAL OPERATIONS July 2018
Log Handling MTD YTD YTD 2018 2018 2017 Log Operation: Dumped Loads** 222 2,285 1,277 Decked Loads 451 3,796 7,154
Green Crow Roll Out – Camp Run 36 284 226 T-7 Container Operations
# Containers Loaded 15 192 170
T-7/T-5 Log Operation-Discharge (Inbound/DeWater) # of Barges 5 33 43 # Barge Loads 212 2,410 2,505 # DeWater Loads 375 702 615
TOTAL LOADS 1,316 9,702 11,990 **LOADS DOWN AS ROUNDBOOM (DUMPED LOADS) Inbound Inbound Inbound 0 - Alcan 0 - Alcan 1 - Alcan 3 - PA Hardwood 17 - PA Hardwood 21 - PA Hardwood 0 - PT Paper 0 - PT Paper 0 - PT Paper 0 – Ginko Trading 3 – Ginko Trading 0 – Ginko Trading
Outbound Outbound Outbound 0 - Georgia Pacific 2 - Georgia Pacific 3 - Georgia Pacific 2 - Sierra Pacific 3.5 - Sierra Pacific 13.5 - Sierra Pacific .5 - Southport 1.5 - Southport 2.5 – Southport .5 - Columbia Cedar 3.5 - Columbia Cedar 1.5 - Columbia Cedar 0 – NW Hardwood 2 – NW Hardwood .5 – NW Hardwood .5 – Herbert Lumber .5 – Herbert Lumber
MTD YTD YTD Terminals #1 & #3 2018 2018 2017 Terminal Activity Repair Vessels – Tanker 1 9 5 Repair Vessels – Other+ 0 3 17 Cargo Vessels * Log Ship – Chips 1 18 11 Other (lay berth) 9 141 107
TOTAL # VESSELS 11 171 140 TOTAL # DOCK DAYS 70 522 405 * Includes passenger vessels 1 CFPC 5 CFPC 3 CFPC 0 M & R 3 M & R 7 M & R 0 Alcan/Munro 0 Alcan/Munro 1 Alcan/Munro 0 Cruise 1 Cruise 0 Cruise 0 Chips/Ginkgo/ 2 Chips/Ginkgo/ 0 Chips/Ginkgo Interfor barges Interfor barges 0 Chips/Ginkgo/ 0 Chips/Ginkgo/ Interfor ships Interfor ships NOTE: Unaudited information
64 Port of Port Angeles LY Loads - Cumulative January 2013 – July 2018
18,000
16,000 2018 Budget = 15,265 Loads
14,000 2017 Budget = 10,515 Loads 12,000
10,000 2016 Budget = 9,760 Loads
8,000
6,000
4,000
2,000
0 1/13 1/14 1/15 1/16 1/17 1/18
Year Jan Feb Mar April May June July Aug Sept Oct Nov Dec 2013 463 833 1,335 2,089 2,662 3,376 4,579 5,768 6,674 7,608 9,024 9,796 2014 984 1,835 3,332 4,873 6,796 8,196 9,527 10,557 11,594 12,304 12,804 13,851 2015 600 1,021 1,198 1,419 2,041 2,794 4,791 5,682 6,330 8,125 8,942 9,587 2016 1,631 2,678 4,062 5,151 6,424 7,644 8,637 9,985 11,487 12,440 13,400 14,829 2017 1,450 3,270 5,195 7,303 9,346 10,676 11,922 12,901 14,295 15,272 16,551 17,901 2018 847 1,767 3,670 5,227 7,302 8,386 9,702 65 Port of Port Angeles MT Tanker Days - Cumulative January 2013 – July 2018
140
120 2016 Budget = 110 Days 100 2017 Budget = 80 Tanker Days 80 2018 Budget = 80 Tanker Days 60
40
20
0 1/13 1/14 1/15 1/16 1/17 1/18
Year Jan Feb Mar April May June July Aug Sept Oct Nov Dec 2013 11 27 38 44 47 55 64 70 70 79 84 103 2014 21 34 34 40 44 72 72 95 95 106 127 127
2015 5 19 19 19 19 33 64 109 110 111 111 111 2016 1 11 12 18 18 18 30 33 33 63 80 102 2017 4 4 7 23 28 28 28 33 33 33 33 33 2018 14 14 23 32 32 32 42 66
M E M O R A N D U M
DATE: 8/1/18 TO: Karen Goschen FROM: Holly Hairell RE: Reimbursable Days Summary for Commissioners July 2018
Connie Beauvais YTD
7/2/18 Special Commission meeting 7/5/18 KONP interview 7/6/18 Solutions Table meeting in Lacey 7/10/18 Port Commission meeting and PABA meeting 7/11/18 WEBA meeting 7/12/18 Special Commission meeting 7/23/18 USFS pre-con 7/24/18 Port Commission meeting and PABA meeting 7/30/18 Special Commission meetings 82
Steven Burke
7/2/18 Special Commission meeting 7/5/18 ELG Phone conference 7/6/18 Kilmer Rural Broadband meeting 7/10/18 Port Commission Meeting 7/11/18 EDC Executive Committee and Marina Advisory Committee meetings 7/12/18 Special Commission meeting 7/13/18 Farnborough Airshow trip 7/14/18 Farnborough Airshow trip 7/15/18 Farnborough Airshow trip 7/16/18 Farnborough Airshow trip 7/17/18 Farnborough Airshow trip 7/18/18 Farnborough Airshow trip 7/19/18 Farnborough Airshow trip 7/20/18 Farnborough Airshow trip 7/21/18 Farnborough Airshow trip
80
Colleen McAleer
Not available at this time….
45
Maximum number of compensated meeting days allowed each calendar year - Total 96.
67 ITEM FOR CONSIDERATION BY THE BOARD OF PORT COMMISSIONERS
Date: August 28, 2018
SUBJECT: Westport Boat Hull Mold Storage Lease
Presented by: Susan Scott, Real Estate Administrator
RCW & POLICY REQUIREMENTS Per RCW 53.08.080 Lease of Property, a district may lease all lands, wharves, docks and real and personal property upon such terms as the port commission deems proper. No lease shall be for a period longer than fifty years with option up to an additional thirty years.
Per RCW 53.08.085, security for rent is required for every lease of more than one year. Rent may be secured by rental insurance, bond, or other security satisfactory to the port commission, in an amount equal to one-sixth the total rent, but in no case shall such security be less than one year's rent or more three years' rent. If the security is not maintained the lease shall be considered in default. The port commission may in its discretion waive the rent security requirement or lower the amount of such requirement on the lease of real and/or personal port property.
Per Section I of the Ports Delegation of Authority, all term lease agreements or use agreements of real or personal property shall be leased only under an appropriate written lease instrument executed by the Commission. Per Section 1.B.1 Commission Approval is required for any lease with a term in excess of one year and per section 1.B.4 Commission approvals required for any lease that contains any material non-standard terms or conditions.
BACKGROUND:
Dave Hagiwara, General Manager of Westport, L.L.C., urgently requested 100’ x 50’ of land for storage of a boat hull mold not currently in use due to other production needs.
68
LEASE DETAILS: Staff has executed (see Options to Renew below) a lease agreement with Westport, L.L.C.
The lease includes the following key components:
Leased Space: Approximately 5,000 square feet of vacant land located in dry storage of the Port of Port Angeles boatyard.
Use: Storage of boat hull mold
Monthly Payments: $900.00 ($0.18/sq ft) plus leasehold excise tax
Term: One (1) year
Options to Renew: Two (2) one-year renewals requiring Port’s consent. Because of Westport’s urgent need for storage the Executive Director signed the lease and staff now requests that the Commission ratify the lease and approve the two (2) one-year renewals.
Term Begin Date: August 1, 2018
Common Area Maintenance (CAM): n/a
Utilities: No services at location.
Tenant Improvements: none
Bond/Security: Bond is in the amount of $1,016.00 on deposit with the Port.
Non-standard terms requiring Commission approval for renewal/amendment:
Unique Terms: none
Other Special Considerations: none
Open Items: none
ANALYSIS: The rate was derived from the research and study of waterfront lease rate history, appraisals of the area, past market analysis along with consideration of existing lease rates.
ENVIRONMENTAL IMPACT: None
FISCAL IMPACT OF THE LEASE: Annual revenue = $10,800.00 plus leasehold excise tax
69 RECOMMENDED ACTION: Staff requests the Commission ratify the action of the Executive Director’s execution of the lease with Westport, L.L.C., per the terms and conditions as stated OR instruct the Executive Director to not approve any of the two (2) one-year renewal options without prior Commission authorization.
70 ITEM FOR CONSIDERATION BY THE BOARD OF PORT COMMISSIONERS
August 28, 2018
SUBJECT: Marina Advisory Committee Appointment & Review Process
STAFF LEAD: Mike Nimmo, Maritime Manager and Simon Barnhart, Port Counsel
RCW & POLICY REQUIREMENTS: Port of Port Angeles Commissioners’ Resolution No. 16-1128
BACKGROUND: Per Resolution No. 16-1128 the Marina Advisory Committee (MAC) members will be appointed by the Port Commission and serve at the sole discretion of the Commission, and the composition of the MAC may be changed at any time by the Port Commission. The MAC will advise the Port on the roles of marinas as a community asset, on environmental issues and as the Commission directs. It will maintain awareness of the Port’s purpose, authorities and restraints and apply such knowledge in reaching any recommendations to the Port.
Marina tenants and boatyard users are eligible for membership on the MAC. Port staff recommends further Commission guidance on MAC eligibility for these marina facilities users.
ANALYSIS: The Port’s Marina Rules and Regulations require marina tenants to adhere to all regulations governing marina facilities and lands. Violations may cause the Port to revoke the privilege of use of such facilities and lands. The same standards should apply to MAC membership.
It is important that MAC members conduct themselves in a manner that is fitting of holding their position for the benefit of other marina tenants, boat yard users and the public. Staff recommends that current or prospective committee members that are marina tenants or boat yard users be in good standing. Considerations include: • history of compliance with marina and boat yard rules and regulations • good payment history • fairly representing other marina and boat yard users without personal bias or financial interest • professional interactions with staff, other tenants and the public • demonstrate commitment to the public interest and maintaining respect of the role of government and the public process
ENVIRONMENTAL IMPACT: None
FISCAL IMPACT: None
RECOMMENDED ACTION: Discuss the proposed considerations to be applied in evaluating future MAC applicants and in reviewing the eligibility of current MAC members. Any new membership standards may be included in the MAC Procedures.
ITEM FOR CONSIDERATION BY THE BOARD OF PORT COMMISSIONERS
August 28, 2018
SUBJECT: PORT RESOLUTION TO SELL ABANDONED VESSEL
Presented by: Michael Nimmo, Operations Manager
RCW & POLICY REQUIREMENTS: The Port follows the Revised Code of Washington (RCW) statutes in selling vessels that have failed to pay outstanding marina charges. According to the RCW, such vessels are deemed to be abandoned and may be sold to recover outstanding charges.
RCW 53.08 requires a separate Port resolution before sales of such vessels occur.
Article VIII A. of the Commission Bylaws requires that resolutions be introduced at one meeting before they can be considered for adoption at the next meeting. This provision may be superseded by unanimous consent of Commission.
BACKGROUND: In order to facilitate passage of boat sale resolutions, which are identical except for the names of the vessels, their owners, and the auction date, staff introduced a draft of boat sale resolutions on August 10, 1998. The Commission approved the form of these resolutions (first reading) and directed staff to fill in appropriate vessel, owner and auction date information in the final resolutions (second and final reading).
ANALYSIS: The owner of the vessel listed in Resolution No. 18-1178 has failed to adequately respond to several notices regarding his delinquency. An auction will be held to sell the vessel. If the sale proceeds fail to reimburse the Port completely, then the account will be turned over to a collection agency.
ENVIRONMENTAL IMPACT: None.
FISCAL IMPACT: The charges accrued by the vessel have already been recognized as revenues in Port accounts. Conducting an auction enables the Port to begin the process of collecting on this receivable.
RECOMMENDED ACTION: Adopt Resolution No. 18-1178 and authorize the auction to proceed.
VII. A. 1
73 18-1178
A RESOLUTION DIRECTING SALE OF ABANDONED VESSEL.
WHEREAS, the Commission of the Port of Port Angeles has seized the vessel described below for failure to pay Port charges; and
WHEREAS, the owner of such vessel has failed to make satisfactory payment of such charges; and
WHEREAS, the Port has complied with provisions of Revised Code of Washington (RCW) 53.08 and the Port’s Rules and Regulations adopted pursuant to such statute in notifying such owner of his delinquency;
NOW THEREFORE BE IT RESOLVED that the Commission directs the following vessel be sold at public auction pursuant to procedures provided in RCW 53.08 and the Port’s Rules and Regulations pursuant to such statute.
Tinker Toy
The time and date of this auction will be scheduled in accordance with applicable statutes; public notice of this auction will be made in conformity with RCW regulations.
ADOPTED this 28th day of August 2018.
PORT OF PORT ANGELES BOARD OF COMMISSIONERS
______Connie L. Beauvais, President
______Steven D. Burke, Vice President
______Colleen M. McAleer, Secretary
74 August 2018 Page 1 of 4
Port of Port Angeles Community Partner Program
The Port of Port Angeles’ 2019 Community Partner Program offers matching funds of up to $70,000 in 2018 for the use in trade promotion, tourism promotion projects, community events, education, projects and economic development projects & public education & awareness of economic development projects for eligible small cities and communities in Clallam County.
DefinitionsHow It Works
Tourism Promotion Project: A tourism promotion project attracts non-Clallam County residents to Clallam County to partake in the tourist event, program or activity.
Community Event: A community event is a local event or activity which may attract non-Clallam County residents. A community event must provide the Port the opportunity to educate and market the Port to the event attendees.
Education Project: An education project will identify and evaluate local needs and opportunities in the areas of workforce training, vocational outreach and/or career education for Clallam County residents in manufacturing and the skilled trades.
Economic Development Project & Trade Promotion: An economic development project promotes the creation and/or retention of jobs and the growth of household incomes in Clallam County, through the development of new industry and trades or through the expansion of existing industry and trades, including trades that rely on the use of Port properties and facilities.It also includes promoting the use of Port facilities., hereinafter referred to as “community”.
Community: For the purposes of this program, Aan eligible Clallam County community is defined asa : A public or non-profit group or aAn incorporated or unincorporated small city of no more than 10,000 residents.
How It Works
The Board of Commissioners determines the total funds available in any calendar year. For 2019, $70,000 will be available for eligible projects and events. 33% of the funds will be strictly for tourism promotion projects and community events. The remaining 66% will fund education and economic development projects.
The application window will open on October 1, 2018 and close at 5:00pm on October 31, 2018. Small cities and communities may submit proposals by October 30, 2017 to the Port of Port Angeles for screening and prioritization. Following the solicitation period, Port staff forward all eligible proposals to the Board of Commissioners by November 15, 20172018. The Board then selects the community or communities and awards funds to the most worthy proposals, no later than December 1, 20172018.
The number and value of individual awards may vary from year to year depending on the selections by the Board of Commissioners, available funds and the proposals submitted. On average, the Port has funded 55% of the project cost via the Community Partner Program. Each small city or community then has until the end of the 2019 calendar year to spend the project money and submit supporting
75 Page 2 of 4
documentation to the Port of Port Angeles for reimbursement. If funds are needed in advance, supporting documentation must be submitted to the Port of Port Angeles to substantiate and justify the pre-payment.
Guidelines
1. Projects funded must provide a direct linkage to tourism promotion, community events, education and economic development projects as defined above. 1.2. trade promotion and/or economic development in Clallam County. Applicants must document need/benefit for their project. For example, demonstrate the creation of new wealth through manufacturing, value-added projects, or extra-regional trade benefitsthe need for vocational outreach to local schools about the skilled trades. 2.3. Projects deemed most “ready-to-go” or that fill a needed gap shall receive preference. For example, fund the completion of site planning on behalf of a company to secure the private sector investment. 3.4. Minimum 1:1 cost-share match by applicant is preferred. Match does not necessarily have to be local dollars, in-kind contributions will be considered. Matching funds must be firmly committed and documented as part of the application. 4.5. Reimbursement by the Port is based on actual expenses documented by the applicant through paid invoices. 5.6. Projects should be consistent with the applicant’s and/or Port’s comprehensive mission and/or strategic plans. 6.7. Projects must be within the legal and statutory authority of a port district*. 7.8. Following award notification, an interlocal agreement may need to be executed with the Port of Port Angeles. 8.9. Applications for financial support for on-going operations of the applicant will not be considered. 9.10. Once the project is complete, a 3 minute presentation to the Port Commission at an open public meeting is required. 10.11. Preference will be given to applicants who have not previously received two (2) consecutive years of Community Partner Program funds.
Instructions
1. Please type or legibly print your responses in the form Community Partner Program Applicationand print it out. 2. Answer each question in the space provided. Page length can extend beyond a single page, Iif more space is needed either extend the page length or add additional pages. 3. Attach supporting documents for your project i.e. budget, quotes, plans, etc. a. If entity is a non-profit, please attach form 990. 3.b. Committed matching funds for the project must be documented in writing and submitted. 4. Sign and date the application. 5. Send the completed application to the Port of Port Angeles PO Box 1350 Port Angeles, WA 98362 or email it to [email protected] by 5:00pm on October 31, 2018. 5.6. Call or email Holly Hairell at (360) 417-3454 or [email protected] with any question relating to the information and instructions above.
2018 2019 Port of Port Angeles Community Partner Program Application 76 Page 3 of 4
Community Partner Program Application Information
Organization
Organization Name:
Address:
City: County: State: Zip Code:
Website: Organization Legal Status, ie 501(c)3 or 107(c)(1):
Organization/Representative/Contact: Phone: Email Address: Name and Title:
Has your organization received funding from the Community Partner Program before? When, how much and what for?
Project Information
What category does your project represent? (Circle a category below) Public Education & Trade PromotionCommunity Economic Tourism Promotion Awareness of an Economic Event DevelopmentEducation Development Project Title and Brief Description of Project:
Firm Financial Commitments to Date: Total Project Cost: Source
Amount Requested from the Port of PA: If your project is tourism related, has your project received LTAC funding? If so, how much? Port Funds: Specifically, how would you use the Port’s funding?
2018 2019 Port of Port Angeles Community Partner Program Application 77 Page 4 of 4
Need: Why is this project important for economic development in Clallam County? How is this project consistent with the communities and/or Port’s strategic/comprehensive plans? Attach and reference relevant plans, if applicable. Why is this project important for economic development in Clallam County? How is this project consistent with the communities and/or Port’s strategic/comprehensive plans? Attach and reference relevant plans, if applicable.
Approach: Describe the plan for implementation of this project. When would you need the funds? What is the timeline for completion? Describe the plan for implementation of this project. When would you need the funds? What is the timeline for completion?
SignatureSignature
SignaturePrinted Name: Date:
Signature:
*As a special purpose district governed by state law, investments by the Port of Port Angeles must adhere to the legal requirements set forth in Title 53 of the Revised Code of Washington (particularly RCW Chapter 53.08 and Section 53.08.245). Additionally, the Port is bound by the Constitution of the State of Washington. Articles VIII, Sections 5 and 7 prohibit the Port from loaning or gifting state funds, property or credit.
2018 2019 Port of Port Angeles Community Partner Program Application 78 August 2018 Page 1 of 4
Port of Port Angeles Community Partner Program
The Port of Port Angeles’ 2019 Community Partner Program offers matching funds of up to $70,000 for the use in tourism promotion projects, community events, education projects and economic development projects for eligible communities in Clallam County.
Definitions
Tourism Promotion Project: A tourism promotion project attracts non-Clallam County residents to Clallam County to partake in the tourist event, program or activity.
Community Event: A community event is a local event or activity which may attract non-Clallam County residents. A community event must provide the Port the opportunity to educate and market the Port to the event attendees.
Education Project: An education project will identify and evaluate local needs and opportunities in the areas of workforce training, vocational outreach and/or career education for Clallam County residents in manufacturing and the skilled trades.
Economic Development Project: An economic development project promotes the creation and/or retention of jobs and the growth of household incomes in Clallam County, through the development of new industry and trades or through the expansion of existing industry and trades, including trades that rely on the use of Port properties and facilities.
Community: An eligible Clallam County community is a public or non-profit group or an incorporated or unincorporated small city of no more than 10,000 residents.
How It Works
The Board of Commissioners determines the total funds available in any calendar year. For 2019, $70,000 will be available for eligible projects and events. 33% of the funds will be strictly for tourism promotion projects and community events. The remaining 66% will fund education and economic development projects.
The application window will open on October 1, 2018 and close at 5:00pm on October 31, 2018. Following the solicitation period, Port staff forward all eligible proposals to the Board of Commissioners by November 15, 2018. The Board then selects the community or communities and awards funds to the most worthy proposals, no later than December 1, 2018.
The number and value of individual awards may vary from year to year depending on the selections by the Board of Commissioners, available funds and the proposals submitted. Each community then has until the end of the 2019 calendar year to spend the project money and submit supporting documentation to the Port of Port Angeles for reimbursement. If funds are needed in advance, supporting documentation must be submitted to the Port of Port Angeles to substantiate and justify the pre-payment.
Guidelines
1. Projects must provide a direct linkage to tourism promotion, community events, education and economic development projects as defined above. Page 2 of 4
2. Applicants must document need/benefit for their project. For example, demonstrate the need for vocational outreach to local schools about the skilled trades. 3. Projects deemed most “ready-to-go” or that fill a needed gap shall receive preference. For example, fund the completion of site planning on behalf of a company to secure the private sector investment. 4. Minimum 1:1 cost-share match by applicant is preferred. Match does not necessarily have to be local dollars, in-kind contributions will be considered. Matching funds must be firmly committed and documented as part of the application. 5. Reimbursement by the Port is based on actual expenses documented by the applicant through paid invoices. 6. Projects should be consistent with the applicant’s and/or Port’s mission and/or strategic plans. 7. Projects must be within the legal and statutory authority of a port district*. 8. Following award notification, an interlocal agreement may need to be executed with the Port of Port Angeles. 9. Applications for financial support for on-going operations of the applicant will not be considered. 10. Once the project is complete, a 3 minute presentation to the Port Commission at an open public meeting is required. 11. Preference will be given to applicants who have not previously received two (2) consecutive years of Community Partner Program funds.
Instructions
1. Please type or legibly print your responses in the Community Partner Program Application. 2. Answer each question in the space provided. If more space is needed either extend the page length or add additional pages. 3. Attach supporting documents for your project i.e. budget, quotes, plans, etc. a. If entity is a non-profit, please attach form 990. b. Committed matching funds for the project must be documented in writing and submitted. 4. Sign and date the application. 5. Send the completed application to the Port of Port Angeles PO Box 1350 Port Angeles, WA 98362 or email it to [email protected] by 5:00pm on October 31, 2018. 6. Call or email Holly Hairell at (360) 417-3454 or [email protected] with any question relating to the information and instructions above.
2019 Port of Port Angeles Community Partner Program Application Page 3 of 4
Community Partner Program Application
Organization
Organization Name:
Address:
City: County: State: Zip Code:
Website: Organization Legal Status, ie 501(c)3 or 107(c)(1):
Organization/Representative/Contact: Phone: Email Address: Name and Title:
Has your organization received funding from the Community Partner Program before? When, how much and what for?
Project Information
What category does your project represent? (Circle a category below)
Tourism Promotion Community Event Education Economic Development Title and Brief Description of Project:
Firm Financial Commitments to Date: Total Project Cost: Source
Amount Requested from the Port of PA: If your project is tourism related, has your project received LTAC funding? If so, how much? Port Funds: Specifically, how would you use the Port’s funding?
2019 Port of Port Angeles Community Partner Program Application Page 4 of 4
Need
Why is this project important for economic development in Clallam County? How is this project consistent with the communities and/or Port’s strategic/comprehensive plans? Attach and reference relevant plans, if applicable.
Approach
Describe the plan for implementation of this project. When would you need the funds? What is the timeline for completion?
Signature
Printed Name: Date:
Signature:
*As a special purpose district governed by state law, investments by the Port of Port Angeles must adhere to the legal requirements set forth in Title 53 of the Revised Code of Washington (particularly RCW Chapter 53.08 and Section 53.08.245). Additionally, the Port is bound by the Constitution of the State of Washington. Articles VIII, Sections 5 and 7 prohibit the Port from loaning or gifting state funds, property or credit.
2019 Port of Port Angeles Community Partner Program Application Policy & Procedure: Community Partner Program
Approval Required: (check box) Approved By: Approval Reference: (if applicable) ☐ Commissioners (Policy) ______RCWs 53.08, 39.80, 39.04, 39.12, ☒ Executive Director Executive Director Effective Date: ☒ Director ______2/10/15, revised Program Administrator 1/26/16, 1/23/17 and 9/19/17 in commission meeting minutes
I. Purpose I. The Port of Port Angeles’ Community Partner Program offers matching funds of up to the amount established during the annual budget process for use in tourism promotion projects, community events, education projects and economic development projects for small cities andeligible communities in Clallam County.,
II. Definitions
Tourism Promotion Project: A tourism promotion project attracts non-Clallam County residents to Clallam County to partake in the tourist event, program or activity.
Community Event: A community event is a local event or activity which may attract non-Clallam County residents. A community event must provide the Port the opportunity to educate and market the Port to the event attendees.
Education Project: An education project will identify and publicize local needs and opportunities in the areas of workforce training, vocational outreach and/or career education for Clallam County residents in manufacturing and the skilled trades.
Economic Development Project: An economic development project promotes the creation and/or retention of jobs and the growth of household incomes in Clallam County, through the development of new industry and trades or through the expansion of existing industry and trades, including trades that rely on the use of Port properties and facilities.
Community: An eligible Clallam County community is a public or non-profit group or an incorporated or unincorporated small city of no more than 10,000 residents. hereinafter referred to as “community”. The Commission intends to budget approximately 4% to 5% of the annual property tax assessment for the Community Partner Program.
For purposes of this program an eligible Clallam County community is defined as: A public or non-profit group An incorporated on unincorporated small city of no more than 10,000 residents.
2019 CPP Policy & Procedure 9-19-17DRAFT 8-6-18
83 Policy & Procedure: Community Partner Program
III. Policy II.
As a special purpose district governed by state law, investments by the Port of Port Angeles must adhere to the legal requirements set forth in Title 53 of the Revised Code of Washington (particularly RCW Chapter 53.08 and Section 53.08.245).
Communities may make applications requesting funds to be applied toward trade promotion, tourism promotion, community events, education projects and economic development projects and public education & awareness of economic development projects in Clallam County. Applications for financial support for on-going operations of the non-profit or small citycommunity will not be considered. After staff review to determine application eligibility, the Port Commission shall consider all qualifying applications and determine if the application(s) is an acceptable and desirable application to the program. If so, then the Commission authorizes the amount to each applicant and the program funds shall be disbursed in conformance with the procedures described in this policy.
Preference will be given to communities who have not previously received two (2) consecutive years of Community Partner Program funds and who have not received Lodging Tax Advisory Committee (LTAC) funds for their project.
III.IV. Procedures
A. Funds A. The Community Partner Program funds shall be established and approved annually by the Commission and shall consist of those funds provided by the Port for disbursement by the Commission as part of this program. All funds disbursed by the Port shall be disbursed only in conformance with the procedures outlined in this policy.
Monies in the fund should shall be used for 1:1 matching funds for economic development projects undertaken by the communities. Fund monies shall not be used to provide the sole source of financing for projects undertaken by communities. Applications will not be considered that are not being funded in part by the applying community and/or through other public funds. Applications for funds must specify sources for other project funds. Communities may apply for fund monies for multiple projects, but each such project shall be the subject of a separate application. Exceptions to the fund matching ratio can be made with the approval of the Commission. In-kind services may also be considered by the Commission in place of matching funds.
B. Applications and Application Screening B. g
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84 Policy & Procedure: Community Partner Program
The operating year for the program shall begin on January 1st of each year and shall end on December 31st of the same year. The application period shall commence on October 1st and end by October 31st with the funding awards no later than December 1st. Applications shall be in writing (electronic or mailed) using the Port of Port Angeles Community Partner Program application form.
1. Staff Screening:
Port staff shall perform a “pre-screening” of the applications ensuring the application is complete and supporting documentation is attached if necessary. Port staff may reject applications that are incomplete or fail to meet the legal requirements set forth for port districts in RCW 53.08.245.
2. Commission Screening:
The “pre-screened” applications shall be submitted to the Port Commission by November 15th. The Port Commission shall evaluate and prioritize the pre-screened applications and shall announce the funding recipients no later than December 1st. The Port Commission shall evaluate all pre-screened applications and shall prioritize them using such factors as the amount of funding requested for the project, the percentage of the overall total project cost being requested in the application, the nature of the project in the application and the most direct linkage to family wage job creation in Clallam CountyPort’s mission and vision.
In the event the community elects not to undertake or complete a project for which it has been allocated fund monies, then the Commission may make such funds available to the next highest prioritized application.
C. Fund Disbursement: C. Communities undertaking projects that have been allocated fund monies shall be solely responsible for timely payment of all invoices submitted by vendors, professionals, contractors and any other parties providing goods and/or services for any project receiving fund monies. Such invoices shall be provided to the Port the earlier of (i) ninety (90) days after the provision of the goods and/or services being billed for therein, and (ii) thirty (30) days prior to the end of the then current operating year. The Port shall in turn make payment directly to the community. Payment shall be made within thirty (30) days of the Port’s receipt of the invoice from the community.
The parties acknowledge that it is the goal of the Port to apply the entire amount of the fund to economic development projects each fiscal year.
D. Hold-Over: D.
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85 Policy & Procedure: Community Partner Program
Communities, who for unforeseen circumstances have not expended their awarded Community Partner Program Funds by the end of the calendar year, may apply in writing by November 15th of the current calendar year to have their awarded funds held over into the next calendar year. The communities’ written request must contain details of the circumstances that are requiring the hold-over, the amount of funds requested to be held- over and the date by which the funds will be expended if a hold-over is granted. The commission will evaluate each written request for hold-over on a case by case basis. Notification of hold-over approval will be provided to the community by no later than December 1st. All held-over funds shall be expended by March 31st.
IV.V. References
1. RCW Chapter 53.08 and Section 53.08.245 2. Article VIII sections 5 and 7 of the Washington State Constitution prohibits the Port from loaning or gifting state funds, property or credit.
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86 Policy & Procedure: Community Partner Program
Approval Required: (check box) Approved By: Approval Reference: (if applicable) ☐ Commissioners (Policy) ______RCWs 53.08, 39.80, 39.04, 39.12, ☒ Executive Director Executive Director ☒ Director ______Effective Date: 2/10/15, revised Program Administrator 1/26/16, 1/23/17 and 9/19/17 in commission meeting minutes
I. Purpose
The Port of Port Angeles’ Community Partner Program offers matching funds of up to the amount established during the annual budget process for use in tourism promotion projects, community events, education projects and economic development projects for eligible communities in Clallam County.
II. Definitions
• Tourism Promotion Project: A tourism promotion project attracts non-Clallam County residents to Clallam County to partake in the tourist event, program or activity.
• Community Event: A community event is a local event or activity which may attract non-Clallam County residents. A community event must provide the Port the opportunity to educate and market the Port to the event attendees.
• Education Project: An education project will identify and publicize local needs and opportunities in the areas of workforce training, vocational outreach and/or career education for Clallam County residents in manufacturing and the skilled trades.
• Economic Development Project: An economic development project promotes the creation and/or retention of jobs and the growth of household incomes in Clallam County, through the development of new industry and trades or through the expansion of existing industry and trades, including trades that rely on the use of Port properties and facilities.
• Community: An eligible Clallam County community is a public or non-profit group or an incorporated or unincorporated small city of no more than 10,000 residents.
III. Policy
As a special purpose district governed by state law, investments by the Port of Port Angeles must adhere to the legal requirements set forth in Title 53 of the Revised Code of Washington (particularly RCW Chapter 53.08 and Section 53.08.245).
2019 CPP Policy & Procedure DRAFT 8-6-18
Policy & Procedure: Community Partner Program
Communities may make applications requesting funds to be applied toward, tourism promotion, community events, education projects and economic development projects in Clallam County. Applications for financial support for on-going operations of the community will not be considered. After staff review to determine application eligibility, the Port Commission shall consider all qualifying applications and determine if the application(s) is an acceptable and desirable application to the program. If so, then the Commission authorizes the amount to each applicant and the program funds shall be disbursed in conformance with the procedures described in this policy.
Preference will be given to communities who have not previously received two (2) consecutive years of Community Partner Program funds and who have not received Lodging Tax Advisory Committee (LTAC) funds for their project.
IV. Procedures
A. Funds
The Community Partner Program funds shall be established and approved annually by the Commission and shall consist of those funds provided by the Port for disbursement by the Commission as part of this program. All funds disbursed by the Port shall be disbursed only in conformance with the procedures outlined in this policy.
Monies in the fund shall be used for 1:1 matching funds for projects undertaken by the communities. Fund monies shall not be used to provide the sole source of financing for projects undertaken by communities. Applications will not be considered that are not being funded in part by the applying community and/or through other public funds. Applications for funds must specify sources for other project funds. Communities may apply for fund monies for multiple projects, but each such project shall be the subject of a separate application. Exceptions to the fund matching ratio can be made with the approval of the Commission. In- kind services may also be considered by the Commission in place of matching funds.
B. Applications and Application Screening
The operating year for the program shall begin on January 1st of each year and shall end on December 31st of the same year. The application period shall commence on October 1st and end by October 31st with the funding awards no later than December 1st. Applications shall be in writing (electronic or mailed) using the Port of Port Angeles Community Partner Program application form.
1. Staff Screening:
Port staff shall perform a “pre-screening” of the applications ensuring the application is complete and supporting documentation is attached if necessary. Port staff may reject
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Policy & Procedure: Community Partner Program
applications that are incomplete or fail to meet the legal requirements set forth for port districts in RCW 53.08.245.
2. Commission Screening:
The “pre-screened” applications shall be submitted to the Port Commission by November 15th. The Port Commission shall evaluate and prioritize the pre-screened applications and shall announce the funding recipients no later than December 1st. The Port Commission shall evaluate all pre-screened applications and shall prioritize them using such factors as the amount of funding requested for the project, the percentage of the overall total project cost being requested in the application, the nature of the project in the application and the most direct linkage to Port’s mission and vision.
In the event the community elects not to undertake or complete a project for which it has been allocated fund monies, then the Commission may make such funds available to the next highest prioritized application.
C. Fund Disbursement:
Communities undertaking projects that have been allocated fund monies shall be solely responsible for timely payment of all invoices submitted by vendors, professionals, contractors and any other parties providing goods and/or services for any project receiving fund monies. Such invoices shall be provided to the Port the earlier of (i) ninety (90) days after the provision of the goods and/or services being billed for therein, and (ii) thirty (30) days prior to the end of the then current operating year. The Port shall in turn make payment directly to the community. Payment shall be made within thirty (30) days of the Port’s receipt of the invoice from the community.
The parties acknowledge that it is the goal of the Port to apply the entire amount of the fund to economic development projects each fiscal year.
D. Hold-Over:
Communities, who for unforeseen circumstances have not expended their awarded Community Partner Program Funds by the end of the calendar year, may apply in writing by November 15th of the current calendar year to have their awarded funds held over into the next calendar year. The communities’ written request must contain details of the circumstances that are requiring the hold-over, the amount of funds requested to be held- over and the date by which the funds will be expended if a hold-over is granted. The commission will evaluate each written request for hold-over on a case by case basis. Notification of hold-over approval will be provided to the community by no later than December 1st. All held-over funds shall be expended by March 31st.
2019 CPP Policy & Procedure DRAFT 8-6-18
Policy & Procedure: Community Partner Program
V. References
1. RCW Chapter 53.08 and Section 53.08.245 2. Article VIII sections 5 and 7 of the Washington State Constitution prohibits the Port from loaning or gifting state funds, property or credit.
2019 CPP Policy & Procedure DRAFT 8-6-18
Future Agenda Items –Commission Meeting 8/28/18 Regular Commission Meeting 9:00am
September 11, 2018 (Regular Commission Meeting) • 2019 Budget - Review, discuss and prioritize capital projects • Resolution 18-1171 – Investment Policy
September 18, 2018 (Special Commission Meeting) • Commission Budget Work Session o Strategic plan update o 2019 capital budget
September 25, 2018 (Special Commission Meeting at 8:00am) • Finalize 2019 capital plan
October 2, 2018 (Special Commission Meeting) • Commission budget work session (if needed)
October 16, 2018 (Special Commission Meeting) • Commission budget work session o 2019 operating budget
October 23, 2018 (Regular Commission Meeting) • Public 2019 budget hearing • Introduce budget resolutions • Introduce property tax levy
November 13, 2018 (Regular Commission Meeting) • Formal adoption of tax levy and 2019 budget
Upcoming Events/Announcements • AFRC Board of Director Meeting Dates o October 3-4, 2018 TBD o December 12, 2018 2-5pm meeting, 5-7pm holiday reception Sheraton Hotel Portland Airport • WPPA Environmental Seminar – September 26-28 Skamania Lodge, Stevenson, WA • WPPA Annual Meeting – December 5-7, 2018 Bellevue Hyatt, Bellevue, WA
Future • Sea Scouts • Governance: Employee Handbook and resolutions
Future Joint Meetings • 2018 Clallam County o 10/29/18 at 11:00am at the County
91 . Emergency Preparedness . Strategic role of the Log Yard . ORCAA report on CoGen plant emissions • 2019 Clallam County o January 28, 2019 from 11:00am to 12:45pm at Port o April 29, 2019 from 11:00am to 2:00pm at BOCC o July 29, 2019 from 11:00am to 2:00pm at Port o October 28, 2019 from 11:00am to 2:00pm at BOCC
• 2018 Other Joint Meetings o Clallam County EDC Executive Board o City of PA o City of Sequim o City of Forks o Clallam County PUD o Lower Elwha Klallam Tribe o Jamestown S’Klallam Tribe o Port of Port Townsend
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