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Iarnród Éireann – Irish Rail Tender Acknowledgement To: Iarnród Éireann From: F.A.O: Sinéad Leonard Date: E-Mail [email protected] Ref: SET 5365 ACKNOWLEDGEMENT OF RECEIPT OF TENDER Supply, Install, Commission and Provide Technical Support for Internet Protocol (IP) Video Surveillance (VSS) Closed Circuit Television (CCTV) High Definition (HD) Cameras, Associated Hardware & Software and Access Control System I confirm receipt of the following tender documents for the above project. (tick appropriate boxes to confirm receipt of each document) Tender Invitation Letter dated 14th April 2015. Standard Conditions of Tendering for Contract for Design, Supply, Installation and Commissioning Standard Contract for Design, Supply, Installation and Commissioning SET 5365 HD Camera Technical Specification April 2015 incl. Appendices A -D IP CCTV Pricing Document - Compliance Sheet IE Insurance Questionnaire Code of Conduct for Suppliers and Business Partners IE Drug and Alcohol Policy Tender Acknowledgement Form RFI Enquiry Form I confirm that (tick appropriate box) I WILL SUBMIT A TENDER BY 12.00 ON THURSDAY 30th APRIL 2015 I WILL NOT SUBMIT A TENDER Signed: On behalf of: Company stamp: IARNROD EIREANN PRE-VETTING INSURANCE QUESTIONAIRRE Contractor Business Description on policies Limit of Excess each Insurer Renewal Date Indemnity Claim Employers Liability Public/Products Liability Contractors All Risks Motor Insurance Professional Indemnity Security/Cleaning Contractors only . Wrongful Arrest . Fidelity . Efficacy/Contractual Liability I / We confirm that the details contained in the following sections are correct as at / / Signature : Date: Printed Name : Broker/Insurance Company: Instructions for completing the Pricing Document: 1 The Pricing Document must be completed in the electronic format provided. The information will be taken directly from the completed pricing documents for use in the Cost evaluation. 2 Tenderers should submit their completed Excel Pricing Documents in readable electronic form along with 2 No. Hard copies and also a soft copy in PDF. 3 Tenderers must state if the proposed model fulfils IE's requirements as set out in the Technical Specification 4 Where the model does NOT meet with all of IÉ's requirements, the deficiencies should be listed. 5 All Cameras should where possible be manufactured by the same manufacturer. No more than 2 different manufacturers will be allowed. Please state the Manufacturer on the Excel Sheet Provided. 6 All Software will be manufactured by the same manufactuer (the software manufacturer may be different to the camera manufacturer) but different packages are allowed per scenario as outlined. Please state the Manufacturer and package on the Excel Sheet Provided. 7 All NVR’s should be manufactured by the same company. Please state the manufacturer on the Excel Sheet provided. 8 All PC's should be manufactured by the same company. Please state the manufacturer on the Excel Sheet provided. 9 Any proposed item that is not supplied by the system manufacturer should be stated in the Model Ref. of the Excel Spread Sheet. 10 All kit listed as “Transmission” should be manufactured by the same company. Please state this Manufacturer on the Excel Sheet Provided. 11 Tenderers should leave the columns marked "SCORING" blank- these will be completed by IÉ during the evaluation. Scoring: The total number of available marks is 2000. Tenders shall be scored in accordance with the following criteria and weightings: Cost 60% (1400 marks available) Technical Compliance 40% (600 marks available) General: 1 Only items highlighted in PINK will be scored. 2 Please submit prices for all items including those not scored for cost or technical requirements Technical Compliance 1 The maximum number of marks available for technical compliance is 600. 3 The minimum required score in relation to Technical Compliance is 300 marks. 3 Marks will be awarded as follows: A total of 10 points will be awarded per item for 100% Requirement Compliance; 7 points for 70% compliance; 5 for 50% compliance; 3 for 30% compliance and 0 for Non Compliance. Cameras that are not ONVIF S Compliant will receive 0 Points. Cost Evaluation: 1 The total cost for all categories shall be used in the overall cost evaluation 2 Scores for Cost shall be evaluated as follows: Max Score * Lowest Tendered Cost = Score for Tender X Tender X 3 In the case of the Access Control System, the cost shall be evaluated as follows: 2 door Building, with existing Abloy Lock and HID Reader. Control Server and Software to be included. IE Requirements – Railway Safety October 2010 _____________________________________________________________________________________________________________________ IE REQUIREMENTS ______________________________________ RAILWAY SAFETY ______________________________________ Issue Date October 2010 IE Requirements – Railway Safety October 2010 _____________________________________________________________________________________________________________________ CONTENTS Page No SECTION 1 - INSTRUCTIONS ON USE OF SITE AND RAILWAY SAFETY 2 SECTION 2 - PERSONAL TRACK SAFETY (P.T.S.) TRAINING 7 CONTRACTOR INDUCTION (PTS) APPLICATION FORM 8 ______________________________________________________________________________________________ Contents 1 IE Requirements – Railway Safety October 2010 _____________________________________________________________________________________________________________________ ________________________________________________ SECTION 1 - INSTRUCTIONS ON USE OF SITE AND RAILWAY SAFETY ________________________________________________ NOTE : The following instructions are generic in nature and apply to all sites where a Contractor may be asked to undertake works for Iarnród Éireann. Some of the clauses will be specific to certain locations and for particular projects only. Should any doubt exist, regarding any of these instructions the Contractor must seek clarification from IE’s Engineer responsible for the works. 1. Restrictions on use of Site The Contractor shall confine his activities to the works included in the Contract and shall not allow his men or those of his Sub-contractor to trespass onto other parts of the site or onto adjacent lands. In the event of any claims arising due to failure to comply with this Clause, the Contractor shall be held entirely responsible and shall pay any costs in connection therewith. 2. Restrictions due to Railway Operations Most Sites will be situated close to main railway lines with trains operating throughout the day and night. The dangers of working near the railway are in addition to those encountered elsewhere. In particular it should be noted that trains can be passing near the site at speeds up to 100 mph, and that all works must be carried out in such a manner that the railway is maintained in a safe operating condition at all times. In this regard no item of plant, machinery or their appendices i.e. crane jibs, buckets of J.C.B.s etc. while stopped, moving or working may come within a distance of 3 metres of the running edge of any railway line (on or near the line) which is open to traffic without the permission of IE’s Engineer. No excavation shall take place in the proximity of a railway line which is open to traffic without the permission of IE’s Engineer. Tools and materials which might be struck or moved by the slipstream must be at least 2 metres (6 feet 6 inches) from the nearest rail. 3. Possessions Rail traffic ceases to operate over a given railway line when the Engineer takes a "Possession" of that line. The Contractor shall note that all railway lines must be assumed to be open to railway traffic unless IE’s Engineer clearly indicates that a possession has been taken of a particular line for a particular period. In the case where a possession has been taken, work may be carried out alongside the line in question under the supervision of the Engineer. It is important to note that Engineering trains, locomotives and track machines may still run during possession. Possessions are of two types:- 3.1 TII Possession These possessions are periods given between train operations and do not normally involve diversions or cancellations of trains. They are given where work is to be carried out close to a line without interfering with the track itself, and are given on the basis that they may be cancelled at any time to allow a train to pass. 3.2 TIII Possessions These possessions are periods when train operations over a given stretch of track are cancelled for a period, and may involve diversion or cancellation of trains. While every reasonable effort will be made to facilitate the Contractor, there can be not guarantee that a possession requested will be granted. Four weeks' advance notice will be required for granting of all possessions. The Contractor is advised to make applications for possessions to the Engineer at the earliest possible date. In particular, the Contractor should not that extra trains are likely to be running at holiday periods and when special sporting or other events are taking place, thereby lessening the chance of possessions being available at these times. It must be clearly understood that no overrun of possession times will be tolerated under any circumstances. The Contractor shall be responsible for paying directly to Iarnrod Eireann the costs incurred by them by reason of damage to property, obstruction, interruption or hindrance of Rail services necessitating provision of alternative facilities for transport of passengers and or freight
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