PRIMARY SCHOOL
PARENT & STUDENT HANDBOOK
ENKA PRIMARY SCHOOL PARENT - STUDENT HANDBOOK 2018-2019
Page Contents 3 Introduction and Welcome
4 1.IMPORTANT REMINDERS – CALENDAR AND SCHEDULES 4 Important Reminders 4 Calendars and Schedules 4 School Hours 4 Transitions between Classes 5 Daily Schedule
6 2. FOUNDATIONS OF THE SCHOOL 6 Mission 6 Philosophy 6 Principles 7 ENKA Schools Executive Commi ee 7 Renewing Registrations
8 3. COMMUNICATION 8 Communication with Teachers 8 Communication with Parents via E-mail 8 The School Newsle er 8 Mail Addresses 8 Website 8 Emergency Communication 9 School Closure and Snow Days 9 SMS Messages 9 School Telephone Numbers 9 Extension Numbers
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK Page 10 4. DAILY ROUTINES 10 Arrivals 10 Departures 10 Campus Visits: Security 11 Student A endance 11 Service Buses 12 School A ire 12 Campus Restrictions 12 Campus Visits: Parking 13 Gates 13 Lost and Found 13 Bringing Money to School 13 Gi s
14 5. ACADEMIC PROGRAM 14 Counseling
15 6. LIBRARY
16 7. ASSESSMENT 16 Quality and Number of Assessment 17 Academic Honesty 18 Discipline Policy
20 8. CO-CURRICULAR PROGRAM
21 9. SAFE LEARNING, VALUES, AND EXPECTATIONS 21 Parents and Teachers Association
22 10. HEALTH AND SAFETY 22 Fire Emergency Rules 22 Earthquake Emergency Rules 22 Service Bus Emergency Response Plans 23 Drinking Waters 23 Foods 23 Cleaning Servicess 23 Occupational Health and Safety Unit s
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK Introduction and Welcome Dear ENKA Families,
Welcome to the 2018-2019 school year!
This parent handbook provides you with comprehensive information about our academic programs and our assessment processes, as well as details about the day-to-day functioning of the school that you need to know.
As you know, apart from meeting all MEB requirements, we are an IB World school and our child- centered approach to teaching and learning is based on the IB Principles and Practices. We aim to help children to become responsible, balanced, and engaged members of the community both within the school and in the wider world, and to teach them the learning skills that they will need in future life. We encourage you to work with us in achieving these goals and to become active participants in our school community.
I hope this handbook answers most of your questions about the school and its programs and is of use to you and your child. Please also look at our new website regularly where you can find information including the latest updates of this and other documents, but if you have any remaining questions please ask me, the Principals, or the teachers. We are here to help.
Wishing you all the best for a successful year!
Richard Bartle School Director and Advisor to the Executive Commi ee
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK 1. Important Reminders - Calendar and Schedules Important Reminders • Classes start at 8.30. Students need to be at school by 8:20. • Rubrics and the PYP report card, which are two of our assessment tools, are sent home electronically. • No gifts are accepted in our school. • Because some students have food allergies, parents are not permitted to bring food and drinks from outside to school for students. • ENKA is a smoke free campus. • Parents who want to pick up their children earlier than the school’s dismissal time with an excuse can pick up their children at the Entrance A at the end of the lesson periods given below after informing in advance their homeroom teacher and Melek Hanım in the main administration office. Early pick-up requests for times other than these will not be permitted as it interrupts the learning in session. Finishing times of the lessons: 09.55, 11.40, 13.50, 14.50 (Wednesday) • You can access homework on the K12NET. The required password to access the system will be sent to parents by the school. Calendar and Schedules For the school’s Academic Calendar, please visit the school website www.enka.k12.tr School Hours Classes begin at 8:30. Classes finish at 15:35 on Mondays, Tuesdays, Thursdays, and Fridays. A er school activities meet from 15:45 to 17:00. Service buses leave at 17:15. On Wednesdays classes finish at 14:50.
The club day for Grades 1-2 is Friday between 14:10-15:35 while the a er school program takes place on Mondays from 15:45-17:10 .
The club day for Grades 3-4 is Monday between 14:10-15:35 while the a er school program is on Tuesday from 15:45-17:00.
School teams’ practice times will be announced to students and parents by the Physical Education department. If a teacher decides that a student needs to stay for the A er School Academic Support Program (9th period), the student is picked up by their parents at 16:20. Transitions between Classes Students go to their branch classes--English, Music, Arts, and PE-- with their teachers.
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK DAILY SCHEDULE PRIMARY Monday-Tuesday-Thursday-Friday Wednesday
08.30 – 09.10 1 08.30 – 09.10 1
09.15 - 09:55 2 09.15 – 09.55 2
09.55 – 10.15 Recess 09.55 – 10.15 Recess
10.15 – 10.55 3 10.15 – 10.55 3
11.00 – 11.40 4 11.00 – 11.40 4
11.40 – 12.00 Lunch 11.40 – 12.00 Lunch
12.00 – 12.15 Recess 12.00 – 12.15 Recess
12.15 – 12.30 Silent Reading Time 12.15 – 12.30 Silent Reading Time
12.30 – 13.10 5 12.30 – 13.10 5
13.15 – 13.55 6 13.15 – 13.55 6
13.55-14.10 Recess 13.55-14.10 Recess
14.10-14.50 7 14.10-14.50 7
14.55 – 15.35 8 14.55-15.05 Buses
15.35 – 15.45 Buses 15.10 – 17.00 A er-school Activities
15.45 – 17.00 A er-school Activities 17.00 – 17.15 Buses
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK 2. Foundations of the School The Mission Statement, Principles, and Philosophy have guided the development of the school since its foundation. They are as follows: MISSION To lay the intellectual and behavioral foundations that will prepare and motivate students to develop to the full extent of their capacities, and to employ the mental skills and ethical habits that foster freedom of thought and action, thus helping them be leading citizens of the world. PHILOSOPHY ENKA Schools exist to further the ethical, physical, and intellectual development of children.
Our educational program promotes student-centered independent learning. It helps students to develop intellectual discipline through inquiry underpinned by knowledge. It teaches students to take responsibility for their actions and become independent learners.
We create learning environments that promote curiosity, investigation, and discovery.
Students, teachers, and parents are encouraged to commit to the life and mission of the school, forming a community dedicated to a lifetime of learning and service.
PRINCIPLES Developing the Learning Community We believe… • In the centrality of learning rather than teaching; and • In the richness of each stage of human development and the uniqueness of each person.
Developing the Individual We believe… • In the importance of character above all else; • In a commitment to the best that is within each person; and • Acting in the Local and Global Community. • We respect all members of the community and diversity within the community. • We recognize that the individual and the community are interdependent and have mutual responsibility. • We advance the common good by serving the local, national, and international community. • We commit to raising global consciousness among all members of the school community. • We know, appreciate, and embrace the importance of bilingualism for the individual and the society.
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK ENKA Schools Executive Commiee The following serve on the Executive Commi ee of the school:
Dr. Esra Tara Naamani Chair and Founder’s Representative Alparslan Tansuğ Prof. Üstün Ergüder Richard Bartle Onur Kaya Renewing Registrations Re-registration of our students who are moving up to upper classes is made in the first weeks of May every year and continues until the end of the June. Re-registration, which is performed by the Admissions Office includes financial and administrative registrations. Parents are sent information about re-registration in the last week of April.
For more information, please contact: Admissions Office Hilal Melikoğlu [email protected] Phone: 0212 705 65 00 Extension: 6713 /6714 Fax: 0212 286 59 37 E-mail: [email protected]
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK 3. Communication Communication with Teachers It is not possible for teachers to answer phone call during school hours. You can call Melek Savaş(ext: 6306) to ask her to pass on your communication request and urgent notes.
The main sections of the school can be contacted as follows:
Melek Savaş: ext. # 6306 E-mail: ps.studentaff[email protected] Communication with Parents via E-mail Teachers try to reply to parent emails within 24 hours, with the exception of emergencies. Communication by email is preferred over sharing notes on WhatsApp. School Newsleer The whole school newsle er is called ENKA Life and is sent electronically to parents approximately every two weeks. It covers events throughout the school community. Primary School Newsleer Each grade level team in the Primary School publishes a bilingual monthly grade level bulletin to inform their parents about school activities and important announcements.
Please make sure that your homeroom teacher has your e-mail address for your communication with the school and your child’s teachers. The couriers for all wri en communications to and from school are your children.
Mail Addresses: [email protected] To contact staff members –first [email protected]
Website www.enka.k12.tr
Check the web site for information about ENKA Schools, classroom activities and announcements for school events. “News and Announcements” on the main page draws a ention to recent announcements and to any messages of urgent nature.
Emergency Communication In the event of an earthquake or any other disaster during school hours, try to reach the school if you are nearby. If you are not, please be sure that your children are safe in the school. You will be contacted as soon as possible by phone, website or SMS messages and your children will be taken home when it is safe to do so. Please keep checking our website at such times.
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK School Closure and Snow Days • Please listen to announcements on television and radio for information about unexpected school closings. • Announcements about closures will be posted on the website as soon as possible. • Please do not call the school when closures are likely – this will jam our switchboard. • Parents will be sent an SMS message in case of unexpected closures not clarified in the media. SMS Messages You will be kept informed of important announcements concerning the whole school or only primary school by SMS messages provided that services allow the possibility of such transaction. If you have a change of telephone number, please pass on your new phone number to us by contacting the Admissions & Registration Office as soon as possible. School Telephone Numbers: Main Switchboard: +90 (212) 705 65 00 Fax no for Primary School: +90 (212) 276 82 94 Fax no for Middle School: +90 (212) 285 01 19 Fax no for the Business Department: +90 (212) 276 82 38 Extension numbers: Admissions 6713 Business Office 6502 – 6503 -6505 Counseling Service (1-4) 6311 Counseling Service (5-8) 6411 Counseling Service (high school) 6412 Preschool Counseling Service 6211 Infirmary 6515 High School Infirmary 6516 High School Principal 6408 Primary School Principal 6306 Preschool Principal 6606 High School Assistant Principal (Gr. 9-10) 6402 High School Assistant Principal (Gr. 11-12) 6410 Primary School Assistant Principal (1– 4) 6302 Primary School Assistant Principal (5 –6) 6403 Primary School Assistant Principal (7– 8) 6404 High School Teachers 6408 Primary School Teachers (1-4) 6306 Kindergarten Library 6614 Primary School Library 6315 Middle School Library 6414 High School Library 6414 Overseas College Counseling 6419 Communications Coordinator 6707
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK 4. Daily Routines Arrivals Parents may drop-off their children at the designated points but may not leave their vehicles to escort children into the school. All drop-off traffic is one way and must enter campus through the Main Gate and exit through the Sports Club Gate near the parking lot and tennis courts. Primary students are dropped off and enter the school through Entrance A.
Parents and drivers who enter the school campus with their cars a er 09:20 will not be directed to the Sports Club parking lot and will not be allowed to leave the campus through the Sports Club Entrance up the hill, passing by the Preschool area. They will leave the campus through the main entrance.
Students are to be at school by 8:20. If students tend to be continually late, we will ask for a meeting with those students and their parents. A er the reasons for lateness are identified, we would expect that necessary measures would be taken to avoid furture tardiness. Departures Private vehicles may not enter campus to pick up children until the service buses depart in the aernoon. The gates will be open to private vehicles by 15:50 each day. Cars may park in the designated areas around campus between 15:50–16:05 for pick up.
A second pick-up will be required for those children who participate in our A er-school Program. The campus will again be closed to private vehicles between 16:05 - 17:20 to allow our activities to proceed safely and to allow service buses to park and receive students. Once again, as soon as the service busses depart, private vehicles may enter campus to meet students at Entrance D. Campus Visits: Security In order to improve our securıty arrangements and to ensure the best possible, uninterrupted, learning environment for all our students the parents and all other people assigned by the parents of students not using the service buses will not be allowed to enter the school building to drop or pick a student. The entrance and exit of our students through Entrance A will be carried out by the school administration.
• Parents and other people assigned by the parents of students not using the service buses will not be allowed to enter the school building to drop off or pick up their students all the way to the classrooms.
• Students who are dropped off by their parents or people assigned by their parents at the Main Entrance (Entrance A) will be directed to their classrooms by teachers on duty in that area.
• Students who take the school bus will be met by teachers on duty in the school bus drop off area, and directed to their classrooms.
• Parents who want to visit the school for a meeting with a teacher or for another reason need to make an appointment beforehand.
• Parents who have a scheduled appointment need to wait at the Main Entrance (Entrance A) till the appointment time, and leave the school a er the meeting.
• Packages or items to be delivered to students are required to be submi ed to the Main Entrance (Entrance A ). The security staff will take them to the students.
• At the beginning of each school year all parents are given an ID card with photo. Parents or people assigned by the parents to pick up students are required to show this ID card at the Main Entrance.
• It is important that parents inform the related units by 13:00 at the latest if their child needs to leave school early on that day. In such cases, parents or people assigned by the parents can pick up the student at the Main Entrance (Entrance A).
Parents who want to pick up their child from school before the school dismissal time may pick up their child at Entrance Aat the following hours: 09:55, 11:40 or 13:55 by informing the homeroom teacher and Melek Hanım in advance. Parents will not be allowed to pick their child up at other than these times as it disrupts the learning environment.
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK Student Aendance Please call or e-mail the staff stated below between 8:00 and 9:00 to report an absence:
Melek Savaş for the Primary School: ps.studentaff[email protected] extension number: 6306
Please state the reason for absence and the anticipated duration of the absence. All notification should be made as early as possible during the school day(s) in question. If you do not report your child's illness or absence, we will make every reasonable effort to contact you to assure your child's whereabouts and safety.
Any contagious illness your child contracts must be reported to the school nurse immediately. A doctor’s note should accompany your child upon returning to school. With a doctor’s note your child’s absence will be recorded as excused absence in the system.
Our practices related to the duration/numbers of absences are regulated by the Ministry of Education Regulations. Service Buses An annual contract agreement negotiated between the PTA, ENKA Schools and the Transportation Company (Gürsel Turizm Limited Şirketi for 2018-2019) establishes the operating guidelines of the transportation service. A copy of this agreement is available for our parents to review in the Business Office.
• The Transportation Company gives parents an information card that includes the plate number of their child’s bus, the phone numbers of the company, the name and the phone number of the driver. • All children must be available for prompt pick-up at their assigned time. No service bus will wait longer than two minutes at any given stop since delays accumulate along the route for others. • ENKA Schools adopted the following guidelines for students who use the service buses: - Be on time. - Get on and off the bus carefully. - Finish all eating and drinking before boarding the bus. - Remain seated with the safety belt fastened. - Read, listen to music with earphones, and/or play alone. - Speak softly and with respect to others. - Be kind to everyone and help other younger children. - Behave safely. - Take responsibility for any mistake. - Report any unsafe behavior to the hostess or the driver.
• Gürsel Company officers and Service Bus Officer of ENKA Schools Business Department are at school all day to meet your needs. • If your child will be picked up from school by your or someone designated by you, or if your child will take another service bus for that day, you need to inform the Main Office (Melek Savaş ) before 13:00 by fax or a letter bearing your signature. • Note: No service bus changes will be made in the first two weeks of school in order for the bus routes to settle into place. For students who want to take a different bus to go to a different address, we would like their parents to provide transport for their child in the first two weeks.
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK School Aire • Students in the Primary School can come to school dressed in their school sports clothes on days when they have a PE class or a sports activity. Other days they wear school uniform. Fridays are uniform free days. On free dress days students are dressed in a way that is appropriate to the school community. They may not wear team jerseys or flipflops/slippers on free dress days. It is important that students wear comfortable clothes that are appropriate for the school environment. • It is important for personal hygiene that boys keep their hair short while girls with long hair keep their hair tied back. • Because all school a ire is similar, items should be embroidered inside with your child’s name. Loss of school a ire which is not marked is the responsibility of the students and parents. • Unmarked lost school a ire will be held in the Lost and Found box for one month. A final chance to claim lost items will be when they are displayed in the Auditorium at the end of each semester. A er this period, unclaimed items will be given to charity. Campus Restrictions The following items are not permi ed and should not be used on the school’s grounds.
1. Weapons of any kind or toys resembling weapons carried by anyone. This is also valid for the security guards of parents. 2. Tobacco products. 3. Mace, explosives, fireworks, drugs, or alcohol. 4. Sharp or pointed objects. 5. Electronic toys, non-educational computer games , or action figure toys. 6. Walkmans/MP3players, radios, pagers and cell phones that belong to the parents should be turned off while in the school. 7. Parents or their designated representatives (drivers, caretakers, etc) may not treat students negatively nor take sides or intervene in the affairs of students on the school campus. 8. Those students who bring cell phones to the school should give them to the related Assistant Principal (Hülya Kapdan) and take them back while leaving school. Students may not bring personal electronic devices (IPads, etc) or valuable belongings to school. If they bring with permission from their homeroom teacher, they give their device to the homeroom teacher and take the device back at the end of the school day. 9. No pets are allowed without the School Principal’s permission. Vaccination and health papers must be presented before pets are allowed to enter the school. 10. Students may not chew gum while they are at school. Parents visiting the school are also respectfully asked to refrain from using gum. Campus Visits: Parking Parking for campus visits during school hours is available in the Sports Club lot near the tennis courts at the top of the hill. A pathway and steps are available for access to the school’s Entrance B near the Business Office. Visitors to the Pre-School may wish to proceed down the roadway and enter the building through its main entrance.
There are plate recognition systems at the campus and school entrances for private vehicles wishing to enter the campus at the specified times.
On rainy and snowy days parents may park closer to the school buildings and use the parking area of the Foundation as much as the conditions permit.
Please do not park your cars on the main road outside the school gates as it constitutes a great danger particularly for the vehicles leaving the school, blocking the vision of vehicles arriving and departing.
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK Gates Pre-School Entrance – Main entrance for visitors, staff, and visitors. A Entrance - Main entrance for visitors, staff and those students arriving in private cars. Open for 24 hours. B Entrance – 3rd Floor entrance for students, parents, and staff. F Entrance – For students recess. D Entrance – For students coming with service and recess. Auditorium Entrance – For student entrance and activities. High School Entrance – For high school students’ recess. Lost and Found The Assistant Principals organize the lost property response in the main building. Lost and found items are displayed for reclaim at certain times during the school year. Bringing Money to School The students normally should not bring money to the school. Students who bring money for field trips or book fairs, should only bring the required amount. Gis No gi s are accepted at the school.
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK 5. Academic Program You can access the academic program of the primary school at the following link: hps://www.enka.k12.tr/istanbul/academics/ Counseling The Counseling Department, which follows developmental and preventive counseling services as its leading approach, gives priority to students’ personal development. The main goal of our counseling program is to help students, through close cooperation with parents and teachers, develop positive experiences. We aim to help our students to develop socially, emotionally, cognitively, and physically; to discover themselves; to develop a healthy self-concept; to respect themselves and others; to acquire problem-solving skills and to grow in line with their interests and abilities.
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK 6. Library ENKA Schools have three libraries: the Pre-School Library, the Primary School Library and the Middle School- High School Library in an integrated library system that blends traditional print resources with a variety of electronic collections and services. Our goal is to assist students in becoming competent, critical, and ethical users of information with an enthusiasm for reading and learning by integrating the library program fully into the IB curriculum.
The libraries are designed to accommodate small groups, individual readers, and large group instruction. Facilities feature cozy areas for quiet reading, teaching areas for student research, and areas for electronic device usage. The libraries have large book collections in Turkish and English as well as mother tongue materials, and a large array of electronic resources including eBooks, eMagazines, databases, and educational videos are also available. Students and parents may borrow materials from the libraries for two weeks and we ask parents to come outside of regular class hours. Materials that are lost or damaged will incur a replacement cost. Beginning in Middle School there is a small fee for late materials with the objective of encouraging responsibility, understanding of shared resources, and aiding preparedness for college life.
Our electronic resources and our library catalog may be accessed from home through our library catalog homepage: h ps://ENKAlibrary.folle destiny.com. The library is a bilingual teaching area with both native Turkish and English librarians to assist students. Primary School Library The Primary School Library, located on the second floor of the primary school building, is a spacious, bright facility. This new purpose built space has been designed with flexibility of instruction needs in mind, and provides the possibility of a variety of educational activities to take place. The collection is comprised of a variety of digital and print resources to support IB as well as leisure reading and personal interests. The library digital collection and print collection database may be accessed through our catalog homepage: h ps://ENKAlibrary.folle destiny.com. The Destiny app has been installed on student iPads to provide access to our catalog, and students receive instruction for using this tool.
Every week students have two 40 minute literacy blocks where they may access the library. Each student may borrow four books at time. We encourage students to check out library material in a variety of languages. Additionally, teachers and teacher librarians plan collaborative lessons in a flexible schedule to integrate research and information literacy skills into the IB curriculum.
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK 7. Assessment Various assessment tools are used in order to assess student learning and to guide future progress. Student work is being continually monitored. All stages of learning process are followed through pre-assessments, formative assessments and summative assessments. Pre-assessment plays an important role in identifying students’ existing knowledge, interests and learning styles. In addition, student understanding is assessed with a variety of tools and strategies such as rubrics, report cards, checklists, entry-exit cards, brainstorming, mind maps, presentations, observations. The school assesses student learning to help students learn be er; inform students, teachers and parents about student learning as well as improve the curriculum. Data from assessment are shared with related parties through parent information sessions, parent-teacher conferences, student-led portfolio conferences and wri en reports.
Parents are sent their portfolio conference times in advance. Except very important excuses (such as a doctor’s report or a flight ticket), no change will be made to portfolio conference days and times.
Parents come to the portfolio conferences with their child. Programs are subject to continuous supervision by staff and the administration. At the end of the year there is a holistic assessment which guides us in developing our studies and to improve our programs. The Ministry’s and other international education consultants’ inspections also help us improve our programs.
We wish our students to learn more about themselves. We want to help students find solutions to their problems; develop self-respect and an understanding of what they do. Our program enables them to find and control their own way, to have everything they learn become a part of their knowledge and existence.
Student achievement is described by grades received for wri en work, exams, homework, and projects. Students need to fulfill class, course, and lab hours requirements and to take exams. Grades used to describe achievement are on scale of 1–5.
We evaluate not only knowledge but also behavior, comprehension, interpretation, application, analysis, and synthesis. The psychological qualities of the students such as their learning potential, interests, and a itudes are considered. Assessment tools such as an inventory of interests, and a itude are also used. Assessment is carried out in order to see the progress the students have made in acquiring knowledge, skills, vision, a itudes, and behavior.
We also consider participation in class, scientific a itudes and behavior, observation, inquiry- research, scientific thinking, the ability to take responsibility, participate in group-work, and share knowledge. Quality and Quantity of Assessments Teachers give exams and make students do projects and tasks in order to determine the performance taking into consideration the general principles of assessment, general outcomes ,and standards in the curriculum of subjects.
Achievement of students in the special education program is assessed taking into consideration the exams and tasks regarding determining their performances and individualized education programmes.
In Grades 1-3 student achievement is determined through application of the assessment principles set out in the curriculum, by taking into account the developmental stages of the learners as well as the student engagement in learning experiences that are implemented under the guidance of the teacher. Student achievement is shown by using the terms “very good”, “good”, and “needs to improve.”
In Grade 4, student achievement is assessed according to the scores students get on the exams and learning activities.
In requirement of the government regulations in grade 4 students are given 2 exams in every subject. The exam questions and the answer keys are prepared by the grade level teachers.
Parents of students who don’t show up to an examination or fail to turn in their projects on time need to inform the school administration in writing of the reason within 5 working days from the date of the examination or the deadline.
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK Exams and assignments done in order to determine student performance are assessed on a scale of 100 points. Assessment results are wri en in the teacher grade charts in points, and then converted into a scale of 5 and recorded on the report-card.
Grades and scales of points are as follows:
POINTS GRADES SCALE 85-100 5 Excellent 70-84 4 Good 55-69 3 Average 45-54 2 Pass 0-44,99 1 Fail
The semester point, year-end point, year-end success point, and diploma point are determined over a scale of 100 points; and the semester grade and the year-end grade are determined over a scale of 5 according to the provisions of the Regulation. In the five-grade system, success is indicated with four descriptors whereas failure is expressed with one descriptor. Academic Honesty As an IB World school, ENKA Schools promotes academic honesty at all grade levels by explicitly and implicitly teaching the skills, values and understandings of the IB Learner profile, specifically what it means to be an inquirer, principled, knowledgeable and a thinker.
The school will help students develop necessary awareness and instruction in order to prevent them from resorting to academically dishonest behaviors.
If a student is caught in the act of academic dishonesty or his/her work is deemed to be not original/authentic, first of all, the work of the student will be considered as invalid. Secondly, the student will be asked to complete the Academic Honesty Reflection Form by the teacher of the lesson in which the academic dishonesty occurred and will submit the form to the school administration to be kept in the student folder. Finally, the student will be asked to redo the work/assignment. Student Responsibilities • To know what academic honesty means as well as which a itudes and behaviors constitute academic dishonesty • To be familiar with and respect the school’s academic honesty policy • To cite sources appropriately (writing a bibliography, using a footnote, using quotation marks etc.) • To be aware of the consequences of academic dishonesty and not ignore/condone or help with academic dishonesty • To create authentic work • To utilize as many resources as possible when doing research • To respect the work of others • To respect the learning of others • To undertake never to view or alter academic records or documents where this would be a dishonest act
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK Discipline Policy The discipline policy was developed to raise individuals who are sensitive to environmental and other human-related problems by helping every ENKA student foster individual, social, and global citizenship awareness.
The following procedures are implemented at ENKA Primary School.
Level 1-Moderate Misbehavior • The teacher meets with the misbehaving student, and informs the school administration and the counseling Department. • The teacher informs the parent of the issue. • If the Counseling Department and/or the involved teacher/s deem it necessary, teachers of the student are asked to observe and follow up on the student. • Teachers and/or the Counseling Department who follow up on the student invite the parent to school and inform them of the course of action that will be taken. • For recurring misbehavior, the student meets with the school administration, and signs a contract. • The school administration invites the parent to school for a meeting. The parent is asked to cooperate with the school in helping the student improve his/her behavior. • When the decisions made at the meetings held with the student and the parent are not followed, the recurring moderate misbehavior is moved to the category of severe misbehavior.
Severe Misbehavior – Behaviors that put the safety of a student and of others at risk • The teacher who experiences/witnesses the misbehavior informs both orally and in writing the school administration the student and the incident. • The school administration meets with the student/s and the involved teacher/s to get a detailed account of the incident. The student is not sent back to the classroom. He or she is kept in the administrative office. • The school administration calls the parent and invites them to the school. The student is sent home with his/her parent without waiting for the end of the school day. The student waits in the main office until she or he is picked by his/her parents. • The school principal/assistant principal/counseling department informs the school director about the incident and the student/s involved. • Depending on the emotional state and reaction of the student, if deemed appropriate, the student is sent home with their parent before the end of the school day. • The school administration informs all teachers of the student. The school administration meets with all teachers to agree on a course of action. It implements the course of action, and follows through the implementation. • The school administration invites the parent to school as soon as possible to talk about the issue in detail. The parent is informed about the course of action that will be followed. • The Student Behavior Evaluation Commi ee, which is composed of the assistant principal and three teachers, meets with the student assigns consequences to the student such as a service responsibility or losing a right to a end an event (team work, field trip, camp, etc) that will give him/her a chance to correct the misbehavior. • If the severe misbehavior continues, the parent is invited to school for a meeting that will be chaired by the school director. • If the student continues to display severe misbehavior, the parent of the child is invited to school for meetings that will be chaired by the school director. • If deemed necessary, the school director may take the issue to the Executive Commi ee.
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK Aer School Activities and Team Practices In the event of misbehavior during club activities that are run by the teachers of our school, the steps listed above are followed.
For the club and a er school activities and the team practices that are run by outside trainers, the school has assigned staff members who serve as activity coordinator for each activity. In addition to the teacher/trainer of the activity, each PE teacher has the responsibility of a branch/es. Similarly, the heads of the Visual Arts and the Music departments are also responsible for the activities related to their branches.
In case of an incident;
• The activity teacher talks to the student/s involved in the incident, and reports it to the activity coordinator. • The activity coordinator informs, both orally and in writing, the co-curricular activities coordinator and the school administration about the incident. • The assistant principal, the co-curricular activities coordinator, the activity coordinator and the related counselor meet with the student/s and get information about what happened. They agree on a course of action and the student is followed. It is the responsibility of the co-curricular activities coordinator to inform the parent. • If the problem continues, a meeting is held with the student and his/her activity is changed a er the co-curricular activities coordinator informs the parent about the repeated misbehavior. • If a student continues to disrupt the learning environment or to harm others despite the application of all these discipline steps, the student is removed from the a er school program a er having a meeting with the parent. Service Buses To establish and maintain order and safety on the student buses, the following steps are followed in the event of a misbehavior on the student bus.
The student bus monitor reports any incidents that occur on the bus to the transport company. The business department transport unit submits this report to the school administration.
• The school administration (the assistant principal) meets with the student about his/her inappropriate behavior on the bus, and warns about and reminds of the code of conduct on the student bus. When there is a problem among student, the counselor gives support. • If a misbehavior repeats for a third time, the school administration informs the parent about the misbehavior of the student and the consequence that will be applied at the next step. • When the misbehavior repeats for a fourth time, the student is given the consequence of suspension from the student bus. The school administration informs the parent. • For urgent and severe behavior issues (behavior that that disrupts the safety on the bus, endangers the safety of his/her safety and safety of others, or involves physical violence), the school administration informs the parent about the incident and the student is given suspension from the bus. • For problems that occur between students from different divisions of the school (Pre-School, Primary, Middle and High School), the assistant principals and the counselors of these schools work in cooperation. It is ensured that any course of action or decision is in line with the student bus code of conduct and the related discipline regulations.
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK 8. Co-Curricular Program Students are provided with a variety of co-curricular activities under the a er-school and the club activities programs. These club and a er school activities are carried out by ENKA Schools and the ENKA Sports Club in collaboration. While designing these activities, students’ social, cultural and sporting needs are considered. Our purpose is to help our students to get to know their talents be er, improve those, build self-esteem, respect others’ rights and work well with other individuals. Students are encouraged to be gracious when they are successful, and to appreciate the success of others. Club Activities These are activities that all primary students participate in. Participation is compulsory. Students choose the activity they want to a end. The activities are held from 14:10– 15:35. Aer School Activities These are activities that are open to all primary students. Participation is optional. Students choose the activity they want to a end. The activities are held from 15:45-17:15. Clubs and Aer School Activities These activities fall under four main groups – social, arts, technology and sports- depending on their content, and not only help students develop leadership skills and communication but also support them to become caring and contributing members of the society by giving them opportunities to assume responsibility, develop self-confidence, and pursue their personal talents and interests. Team Practices These activities aim to improve the skills of the students in a certain area. Students in this group are also given the chance to represent our school in school teams. Chess, basketball, volleyball, tennis, gymnastics, swimming, track & field, table tennis and football are some of these activities offered.
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK 9. Safe Learning, Values, and Expectations Students at ENKA Schools are expected to behave in a manner that contributes to a safe school environment with an emphasis on learning. A set of common core values has been established to guide us in our pursuit of learning at ENKA Schools;
• Respect • Fairness • Responsibility • Personal Best
Our goal is to help students become aware of behaviors which hinder learning for the students themselves and their classmates, to have the students take responsibility for their own actions, and for students to modify their behavior to conform to the expectations that promote a positive learning environment.
Broad categories of behaviors that negatively affect the learning environment have been defined and each classification elicits a particular response by the school’s administration and the Student Support Team. All members of the ENKA community have the right to teach and learn in an environment free from any fear. Students that behave dangerously will be removed from the area and away from other children immediately. Follow-up procedures will address the issue in an a empt to help the student behave in ways consistent with the school’s core values and expectations.
Students who display repeated pa erns of behavior which are contrary to the school’s core values and hinder learning or are unsafe for others are referred to the school’s leadership for problem- solving intervention. Follow-up procedures will be considered by the school’s Student Support Team headed by the School Principal. Parents are o en invited to school and included in these discussions and the provisions of the Primary Schools Regulation apply when needed.
Parent-Teacher Association The ENKA Schools PTA was established to improve communication between the school and its families, and to provide a means of bringing the school and its families together for discussion of school ma ers and for social and cultural events.
The PTA is comprised of all ENKA parents and teachers. The PTA has an executive commi ee and subcommi ees. These groups work in partnership with ENKA Schools. The Executive Commi ee of the PTA is elected annually during at the beginning of each academic year by ENKA parents. Throughout the year parents can take part in PTA activities by a ending subcommi ee open evening meetings, contacting commi ee members by e-mail, or joining the subcommi ees. Sub-commiees Health and Food, Uniforms and Transportation, Cultural and Artistic Events, Sports Activities
All PTA work is voluntary. The PTA is elected at the beginning of the academic year by voting. Volunteering time, effort and energy is a way of contributing to children’s education and the school. Parents who would like to volunteer are welcome to do so at any time throughout the school year for any ma er, big or small. ENKA Schools PTA Structure
Executive Commi ee
Subcommi ees
Parents and Teachers
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK 10. Health and Safety Fire Emergency Rules During a fire: 1. Stay calm. 2. A er hearing the fire alarm, leave the building according to the evacuation plan. 3. If you are the first to see the fire in an area, shout loudly “FIRE IN THE …” and press the fire alarm bu on. 4. If you and your students have to go through a smoky area, cover your mouth with a damp cloth if available and quickly leave the place keeping low to the ground. 5. If you believe you can put out the fire by yourself, apply rule number 3 and then use the fire extinguisher. 6. Do as you are instructed and do not return to the building to collect personal belongings. 7. Do not use elevators. 8. Be ready to help extinguish the fire, if requested.
A er a fire: 1. Check to see if you or students / colleagues are hurt and seek first aid. 2. Remain outside the building. 3. Follow directions of those organizing the evacuation. Earthquake Emergency Rules During an earthquake: 1. Stay calm. 2. If you are inside the building, stay away from the windows and make a triangle with the help of an object. Tell others to do the same. 3. If you are outside, stay away from buildings, trees and telephone and electricity wires. 4. If you are on the motorway, stay away from fly-overs and bridges. If you are in a car, park in a safe area away from buildings and power lines. Stay inside your car. 5. If you are in an elevator, do not move. Wait for the elevator to reach the desired floor. Since elevators run with hydraulic power, even in the worst conditions elevators will go automatically down to the lowest floor at normal speed.
A er an earthquake, teachers will: 1. Help students to leave the building according to the building evacuation plan. 2. Direct students to avoid walking on fallen materials. 3. Check whether the students are hurt and seek first aid. 4. Direct others not to use the elevators. 5. Direct others not to use the phones unless it is urgent. 6. Turn off electric switches. 7. Check to make sure there is no gas or water leaking
Service Bus Emergency Response Plan 1. The school service bus drivers are aware that the students in their care are precious. Be assured that they will look a er the students if a problem occurs. 2. In case of a devastating earthquake while the buses are transporting students to or from school, ALL SERVICE BUSSES WILL PROCEED TO SCHOOL. The gathering area for students will be the campus service bus parking area. Your child will be safer at school, should a disaster happen. 3. If an earthquake occurs while the buses are transporting students to or from school and it is not possible to return to school due to closed roads, then the buses will park in a safe place on their routes and wait for news or assistance. 4. If an earthquake occurs at a time close to the departure of buses from school, then the service buses will remain in the parking area. When communication with city authorities is established and the safety of transportation routes are ascertained the buses will depart from school. 5. While crossing bridges and passing through tunnels our service buses will move as fast as possible according to the traffic flow. If needed, they will wait until the route is clear and then move quickly. 6. Safe bo led water and light snacks will be provided and kept for emergencies on school service buses. 7. The fuel tanks of the buses will be filled regularly.
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK Drinking Water Starting in the 2018-2019 school year, the school introduced the water dispenser system that uses 19lt. glass demijohn water bo les. The drinking water will be provided through the water dispensers that are installed in all the preschool and primary school classrooms, corridors and lunch rooms.
Also, the tap water in the school is safe to drink. The schools’ incoming water is thoroughly and efficiently processed by a 5 level filter system, complying with Health and Safety Board standards. Food The contract signed between the school and the school’s catering company AŞKUR Catering for the 2018-2019 school year sets out the principles of the food service. A copy of this contract can be seen at the Business Office.
The catering company works in close cooperation with the school and the PTA to prepare and serve food in hygienic conditions and to provide healthy and balanced menus. Food samples are regularly sent by both the school and the catering company to food testing laboratories for testing.
Both the monthly menu and the test results are made available to parents on the school website. Cleaning Services Our cleaning company for 2018-2019 is Mavi Cleaning Services Company. Like the catering company, they also work closely with the school administration to maintain very high standards of cleanliness.
Occupational Health and Safety Unit Occupational Health and Safety Unit consists of a doctor (Dr. Ali Layık # 6517-6515) and two nurses (Oya Yılmazer and Hatice Köreken). The unit is open between 08.00 and 16.30. The doctor and the nurses are available at school every day between these hours.
New parents must complete health forms while all the other parents need to inform the Occupational Health and Safety Unit in case there is a change in their child’s health or the medications to be taken. This will help the unit very much in terms of keeping track of students’ health as well as making timely health interventions when needed.
Important Note ENKA Schools reserves the right to make any changes in the school calendar, weekly programs, and a er school activities whenever this change is deemed appropriate and beneficial for the students. ENKA Schools will inform the parents of these changes.
ENKA PRIMARY SCHOOL PARENT STUDENT HANDBOOK