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(A) Impact of Incorporation/Census Verbal Report from Chief Administrative Office

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(A) Impact of Incorporation/Census Verbal Report from Chief Administrative Office THOMPSON-NICOLA REGIONAL DISTRICT BOARD OF DIRECTORS' WORKSHOP September 7, 2007 AGENDA Time: 9:00 a.m. Place: TNRD Board Room 4th Floor, 465 Victoria St. Kamloops, BC _____________________________________________________________________ Page 1. BOARDROOM REVISIONS (a) Impact of Incorporation/Census Verbal Report from Chief Administrative Office . 2. COMMUNITY TO COMMUNITY FORUM 2-19 (a) Community to Community Forum - 2007 Report from Chief Administrative Officer dated August 31, 2007 attached . 3. KAMLOOPS PROVINCIAL WINTER FAIR 20-36 (a) Kamloops Provincial Fair-Financial Support Report from Deputy Clerk/Manager of Community Services dated August 31, 2007 attached. 4. IMPACT OF INCORPORATION ON POLICING 37 (a) Police Services Report from Clerk/Director of Community Services dated August 31, 2007 attached . 5. ADMINISTRATION FEES (a) General discussion on Administration Charges Verbal Report from Director of Finance. 6. OTHER 7. ADJOURNMENT: Page 1 of 37 MEMORANDUM TO: Board of Directors August 31,2007 FROM: Chief Administrative Officer SUBJECT: Community to Community Forum - 2007 Backaround The Board of Directors, at its Regular Meeting of May 24, 2007, directed staff to submit an application to UBCM for funding assistance for the organization of a Regional Community to Community Forum. UBCM has approved the application, in principle, subject to confirmation of intent to participate from the proposed participants (see attached). Discussion on the details of the proposed forum has been referred to the workshop. The TNRD has hosted one previous Community to Community Forum in Kamloops on November 17, 2004, with the Shuswap Nation Tribal Council, and participated in two more localized forums (North Thompson Valley) hosted by the North Thompson Indian Band (Simpcw) in 2003 and 2007. Member municipalities have also hosted and/or participated in their own local forums from time to time. Discussion th The application proposed a forum in Kamloops on Friday, October 26 , 2007, with attendance from the Lillooet Tribal Council, Nicola Tribal Association, Fraser Thompson Indian Services Society, Shuswap Nation Tribal Council and two Independent Bands (Little Shuswap and Lytton). Area MLAs would also be invited. A total of 50 attendees were estimated in the proposed budget, and a copy of the application is attached. Confirmation that the approach and timing is supported by the Board would be appropriate to continue event planning. Issues At the previous forum with the Shuswap Nation, a commitment was made to work together on a variety of issues, starting with a Protocol Agreement to be signed by both parties. This agreement was never finalized and remains outstanding. It is likely that this issue will be a topic of discussion. Other possible topics include: .../2 Page 2 of 37 Community to Community Forum - 2007 August 31,2007 Page 2 Community to Community Forum - 2007 • Kamloops Indian Band's Specific Claim (Douglas Reserve) • Sun Peaks Incorporation • Alternate Route to Sun Peaks • Adams River Heritage Designation • SLiPP (Shuswap Lake) • Lytton area fire protection/emergency response • Development applications/consultation • 911 • Solid Waste • Ashcroft Ranch Landfill It is expected that the major part of the meeting will be devoted to discussing the need to develop a stronger working relationship based on mutual understanding and respect. Specific issues are not likely to be resolved, however, Directors may wish to suggest topics for consideration on the agenda. Direction Unless directed otherwise, staff will continue with the organization of the Community to Community Forum as laid out in this memo and the application submitted to UBCM. GREG S. TOMA, MCIP Chief Administrative Officer GST/ms List of Attachments: • UBCM letter RE: Regional Community to Community Forum Funding dated July 24, 2007 • First Nations Summit and UBCM Community to Community Forums Application Form • TNRD and Shuswap Nation Tribal Council Community to Community Forum Final Report dated November 17,2004 Page 3 of 37 Community to Community Forum - 2007 July 24, 2007 Ms. Agnese Saat, Grants Coordinator Thompson-Nicola Regional District 300 465 Victoria Street KanUoops, Be,TIC 2A9 RE: REGIONALCOMMUNITYTO COMMUNIn'FORUM FuNDING I'IRSTNAnoNS SUHMIT Pear Ms. Saat,. on behalf of UBCM'i; First Nations Relations Committee, I am pleased to advise you that your request for $4,000.00 for the Thompson-Nicola. Community to Regional District's Community to Community Forum has been ap,proved Community Forum in principle pending receipt ofoutsfanding items. Our records indicate 1hat yoil have tentatively set the date of your event Admlnlstratiol1 provided for October 21, 2007. However, to date, we have not received confirmation by UBCM and Arst of intent to participate in this event from the Lillooet Tribal Council, Nicola Nations Summit Tribal Association, Fraser Thompson Indian services Society, Shuswap Nation Tribal Council or from the two independent bands that have been invited. funding provided by the Ministry of Community Upon satisfadary receipt of these outstanc1i:ng items your application will Services and Indian and be eligible for final approval and 50% of. the grant win be released. The Northern Affalrs Canada ' ~ainder of the grant will be available a.£terthe event is completed and a (Be Region) final report and financial SWIUna1j'has been received. I would like to congratulate you for responding to this opportunity to Please dire'ct all build relations with neighbouring First Nations andlor local governments correspondence to: <!l\dencourage you to complete your applicatiQi1.as soon as possible. Munidpal House 545 Superior St H you have any questions, please feel free to contact me at UBCM' 5 Victoria, Be, vav 1T7 Victoria office at (250) 356-5134 or [email protected]. Phol1e: (250) 356-5134 Sincerely, Fax: (250) 356"5119 ~ Danyta Welch Policy & Program Officer BofD A"8rm. - . 'pagEr"223"'u"'f"'2"~---fJ,,":.••,""'!07 UBCMdated J Iy 24,2007 Re: Regional Community to Commun .... \ "-\'-0 Page 4 of 37 Community to Community Forum - 2007 First Nations Summit &. UBCM Community to Community Forums B~:OFUNI~ II COLOMBIAr Fax: (250) 356-51:19 MUNICIPAUTIES Mail: 545 Superior Street, Victoria, Be, vav iT7 FIRST NATIONS SUMMIT E-mail: [email protected] APPLICATION FORM Please complete and return this form by June 1.5, 2007 for forums to be held before December 31, 2007. Thank you in advance for your cooperation. Questions? Contact Danyta Welch at UBCM at [email protected] or (250) 356-5134. Please type directly in this form or print and complete. Use additional space or pages wherever required. Applicant: Thompson-Nicola Regional District Mailing Address: 300 465 Victoria Street Contact person: Agnese Saat Position: Grants Coordinator Phone: 250 377 7065 E-mail: [email protected] 1. DESCRIPTION (preliminary description of event. If mOre than one event is proposed a rationale for multiple events and a description of each should be included) The TNRD proposes to facilitate a forum with invitees that would include representation from local Tribal Councils, independent Bands and all Board members. All participating bodies will be invited to make a brief presentation introducing themselves and their organization and outline their concerns on a regional and local level. The afternoon will be spent brainstorming collaborative approaches to potential solutions to identified concerns. 2. OBJECTIVES (e.g. what you hope to achieve) 1) To open the lines of communication and establish the groundwork for continued dialogue and cooperation between First Nations and local government. 2) To identify issues that may be of mutual concern. 3) to promote effective problem solving of identified concerns. Page 5 of 37 Community to Community Forum - 2007 Community to Community Forum - Application Form 2 3. PROPOSED PARTICIPANTS (please attach an additional page if required) ~ First Nation(s): Lillooet Tribal Council, Nicola Tribal Assocation, Fraser Thompson Indian Services Society, Shuswap Nation Tribal Council and two independent Bands ~ Local Government(s): TNRD Board which includes representation from ten electoral areas and eight member municipalities ~ Other Participants: Area MLAs. 4. PROPOSED DATE(S) (please note: funding will not be advanced until date is set) October 26, 2007 5. INTENDED OUTCOMES & DELIVERABLES (e.g. plans for future meeting dates, projects for future joint action/collaboration, next steps) 1) Establishment of contacts and communication lines between the First Nation and local government representatives. 2) Establishment of commitment from all parties towards future forums on a yearly basis. 3) Identification of common and individual concerns and the commitment from all parties to work collectively towards supportive resolutions. 6. COMMUNICATION PLANS. Each proposal must identify which of the following strategies will be utilized to meet the Community to Community Forum Program communication requirement: ~ Report at meeting of full band council, municipal council and/or regional district board. ~ Posting of event materials on respective websites and UBCM website. ~ Release of news release and/or reports to the media. D Other: 7. CONFIRMATION OF PARTNERS. Piease attach confirmation. Confirmation that the elected leaders of all groups have agreed to be involved in the planned Community to Community Forum is required. This can be in the form of a letter and need not be a council resolution. Confirmations can be submitted after the application, but are
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