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City Council Work Session Tuesday, August 27, 2013 6:00 P.M. Council

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City Council Work Session Tuesday, August 27, 2013 6:00 P.M. Council City Council Work Session Tuesday, August 27, 2013 6:00 p.m. Council Chambers – Rouss City Hall AGENDA 1.0 Call to Order 2.0 Public Comments: (Each person will be allowed 3 minutes to address Council with a maximum of 10 minutes allowed for everyone) 3.0 Items for Discussion: 3.1 R-2013-41 & O-2013-27: Approval of Series 2013 General Obligation Public Improvement Bonds – Mary Blowe, Finance Director (pages 3-19) 3.2 R-2013-42: Resolution – Approval of Consolidated Annual Performance and Evaluation Report – Tyler Schenk, Grants Coordinator & Project Specialist (pages 20-41) 3.3 CU-13-422: Conditional Use Permit – Request of Daniel T. Knight, Jr. for a conditional use permit for motor vehicle painting, upholstering, and body and fender work at 427 North Cameron Street (Map Number 173-01-K-1) zoned Commercial Industrial (CM-1) District – Tim Youmans, Planning Director (pages 42-46) 3.4 Presentation and Discussion: Jubal Square Development Proposal Fiscal Analysis - O-2013-25 (RZ-13-196) – Stu Patz, S. Patz & Associates, Inc. and William Park, Bluestone Land, L.L.C. 3.5 CU-13-372: Conditional Use Permit – Request of Morris & Ritchie Associates on behalf of the City of Winchester for a conditional use permit to construct a telecommunications tower at 700 Jefferson Street (Map Number 190-01-3) zoned Education, Institution and Public Use (EIP) District. – Aaron Grisdale, Director of Zoning & Inspections (pages 47-89) 3.6 R-2013-43: Resolution – Request for submission of application for the SAFER Grant – Allen Baldwin, Fire & Rescue Chief (pages 90-92) 3.8 CU-13-361: Conditional Use Permit – Request of Shenandoah Mobile, LLC for a conditional use permit to construct a telecommunications tower at 2633 Papermill Road (Map Number 291-01-7) zoned Commercial Industrial (CM-1) District. – Tim Youmans, Planning Director (pages 93-99) 1 3.9 O-2013-28: AN ORDINANCE TO AMEND AND RE-ENACT ARTICLES 1, 8, 9, 10, AND 13 OF THE WINCHESTER ZONING ORDINANCE PERTAINING TO RESTAURANTS AND ENTERTAINMENT ESTABLISHMENTS. TA-13-146 – Aaron Grisdale, Director of Zoning & Inspections (pages 100-109) 3.10 O-2013-29: AN ORDINANCE TO REZONE APPROXIMATELY 41.5 ACRES OF LAND CONTAINING APPROXIMATELY 86 PARCELS, EITHER IN FULL OR IN PART, TO BE INCLUDED IN THE CORRIDOR ENHANCEMENT (CE) DISTRICT; SUBJECT PARCELS ARE ADJACENT TO, OR WITHIN 400 FEET OF, THE BERRYVILLE AVENUE RIGHT-OF-WAY RZ-13-380 (Establishes a Corridor Enhancement District along Berryville Avenue) – Tim Youmans, Planning Director (pages 110-117) 3.11 O-2013-30: AN ORDINANCE TO REZONE 1.295 ACRES OF LAND AT 1720 VALLEY AVENUE (Map Number 231-04-K-8A) FROM HIGHWAY COMMERCIAL (B-2) DISTRICT WITH CORRIDOR ENHANCEMENT (CE) DISTRICT OVERLAY TO B-2 DISTRICT WITH PLANNED UNIT DEVELOPMENT (PUD) AND CE DISTRICT OVERLAY. RZ-13-292 (Redevelopment plan for the former Coca-Cola plant – Tim Youmans, Planning Director (pages 118-128) 3.12 O-2013-14: AN ORDINANCE TO AMEND AND REENACT ARTICLES 18, 21, AND 23 OF THE WINCHESTER ZONING ORDINANCE PERTAINING TO SIGNS, VIOLATION AND PENALTY, FEES, AND CORRIDOR ENHANCEMENT TA-13-138 (Revision to temporary sign provisions and permit requirements) - Aaron Grisdale, Director of Zoning & Inspections (pages 129-147) 3.13 O-2013-31: Creation of an Environmental Sustainability Taskforce– Doug Hewett, Assistant City Manager (pages 148-161) 4.0 Liaison Reports 5.0 Adjourn 2 _____________________________ CITY OF WINCHESTER, VIRGINIA PROPOSED CITY COUNCIL AGENDA ITEM C1TY COUNCIL Work session: August 27, 2013_ CUT OFF DATE: CITY COUNCIL adoption of resolution Tuesday October 8. 2013 RESOLUTION ORDINANCE PUBLIC HEARING ITEM TITLE: Resolution providing for the issuance and sale of general obligation public improvement bonds, series 2013, of the City of Winchester, Virginia, in an aggregate principal amount not to exceed $27 Million. heretofore authorized, and providing fbr the form, details and payment thereof. STAFF RECOMMENDATION: Approve as recommended PUBLIC NOTICE AND HEARING: N/A ADVISORY BOARD RECOMMENDATION: N/A FUNDING DATA: As provided in the FY 2014 budget INSURANCE: As required The initiating Department Director will place below, in sequence of transmittal, the names of each department that must initial their review in order for this item to he placed on the City Council agenda. INITIALS FOR INITIALS FOR DEPARTMENT APPROVAL DISAPPROVAL DATE 1 3. 4. 5. City Attorney /• 6. City Manager c27 i0 7. Clerk of Council Initiating Department Director’s Signature: Date Mary Blowe, Finance Director Pc’oeived MJi i 0 2013 Revised: September 28, 2009 3 CITY COUNCIL ACTION MEMO 1 To: Honorable Mayor and Members of City Council From: Mary Blowe, Finance Director- 7- Date: August 27, 2013 Re: Resolution to issue debt in an amount not to exceed $27 Million THE ISSUE: In the FY 2014 budget the City Manager presented several projects to be funded with the issuance of bonds. RELATIONSHIP TO STRATEGIC PLAN: With this change, we can work with our community to create a more livable City for all, particularly objective 1, to upgrade City school facilities, in this case an elementary school. BACKGROUND: City Staff along with our financial advisors have been closely watching the market and have decided that his fall would be an optimal time for a debt issuance. City Staff and Council representatives will need to meet with our rating agencies (Moodys’ and Standard and Poors) prior to the issuance of this general obligation debt to receive a new rating. The debt would be paid back over a twenty year term. There are seven possible projects listed in the budget that require bonds to finance those projects. We can choose to fund those that we choose from this list: • John Kerr Elementary School (page 239 of budget) • Vesta Phone System (page 238 of budget) • Emergency Communication System (page 238 of budget) • Corridor Enhancements (page 238 of budget) • JJC Improvements (page 238 of budget) • Hope Drive Extension (page 264) • Maintenance Facility (page 249) BUDGET IMPACT: The City has debt being paid off, so we would be able to structure the debt service to fit in to the existing bond payments. The approximate total debt payments for this issuance would be around $1,700,000 annually for twenty years. OPTIONS: The City could utilize a pooled program such as the Virginia Public School Authority, however, there are fees associated with this program. With the City’s strong GO bond ratings, there is no reason to utilize this method and pay those extra fees. RECOMMENDATIONS: Staff8th recommends the adoption of this resolution to proceed with the sale of bond on October 1 and receipt of our funds on October 28, 2013. 4 RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS, SERIES 2613, OF THE CITY OF WINCHESTER, VIRGINIA, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $27,000,006, HERETOFORE AUTHORIZEI), AND PROVIDING FOR THE FORM, DETAILS AND PAYMENT THEREOF WHEREAS, the Common Council (the “Common Council”) of the City of Winchester, Virginia (the “City”), adopted on October 8, 2013, an ordinance authorizing the issuance of general obligation public improvement bonds of the City in an aggregate principal amount not to exceed $27,000,000 (a) to finance the costs of certain capital improvement projects for the City, including (but not limited to) one or more of the following projects: the acquisition, construction. extension, renovation and equipping of public school improvements, emergency communications system improvements, road, street and sidewalk improvements, maintenance facility improvements and joint judicial center improvements (collectively, the “Project”) and (b) to pay costs incurred in connection with issuing the Bonds the related costs of issuing such bonds; and WHEREAS, the City’s administration and a representative of Public Financial Management, Inc., the City’s financial advisor (the “Financial Advisor”), have recommended to the Common Council that the City issue and sell a series of general obligation public improvement bonds through a competitive public offering: BE IT RESOLVFA) BY THE COMMON COUNCIL OF THE CITY OF WINCHESTER, VIRGINIA: 1. Issuance of Bonds. Pursuant to the Constitution and statutes of the Commonwealth of Virginia, including the City Charter and the Public Finance Act of 1991, there shall be issued and sold general obligation public improvement bonds of the City in an aggregate principal amount not to exceed $27,000,000 (the “I3onds”) to finance the Project and pay the costs incurred in connection with issuing the Bonds. 2. Bond Details. The Bonds shall he designated “General Obligation Public Improvement Bonds, Series 2013,” or such other designation as may be determined by the City Manager (which term shall include any Deputy City Manager), shall be in registered form, shall be dated such date as may he determined by the City Manager, shall be in denominations of $5,000 and integral multiples thereof and shall he numbered R-1 upward. Subject to Section 8, the issuance and sale of the Bonds are authorized on terms as shall he satisfactory to the City Manager; provided, however, that the Bonds (a) shall have a “true” or “Canadian” interest cost not to exceed 5.00% (taking into account any original issue discount or premium), (b) shall be sold to the purchaser thereof at a price not less than 99.00% of the principal amount thereof (excluding any original issue discount) and (c) shall mature or be subject to mandatory sinking fund redemption in annual installments ending no later than I)ecember 31, 2038. Principal of the Bonds shall be payable annually on dates determined by the City Manager. Each Bond shall bear interest from its date at such rate as shall be determined at the time of sale, calculated on the basis of a 360-day year of twelve 30-day months, and payable semiannually on dates determined by the City Manager.
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