Guelph Police Services Board PO Box 31038, Willow West Postal Outlet, Guelph, Ontario N1H 8K1 Telephone: (519) 824-1212 #7213 TTY (519)824-1466 Email: [email protected]
OPEN MEETING AGENDA
THURSDAY, OCTOBER 15, 2020 2:30 p.m. LOCATION: Electronic Meeting Call In: +1 647-749-9252 (Toll) Conference ID Number: 321 837 565#
Closed Session: 1:00 p.m. Open Session: 2:30 p.m.
ITEM ACTION
1. Welcome and Introductions
2. Meeting Called to Order, Territorial Acknowledgment
3. Declaration of Conflict or Pecuniary Interest
4. Closed Session Resolutions (if any) Decision
5. Presentations/Delegations 5.1 Delegation – Kim Cusimano, Executive Director, People and Information Information Network (PIN) 5.2 Presentation - University of Guelph Campus Community Information Police Annual Report – Mr. David Lee
6. Approval of Minutes of the Open Meeting, September 17, 2020 Decision
7. Approval of Agenda Decision
PART 1 - CONSENT Decision If the Board wishes to address a specific report in the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Reports for Discussion. 7.1 Headquarters Renovation & Expansion Report Information 7.2 Human Resources Report – Member Appointments Decision 7.3 Special Constable Appointments Report Decision 7.4 Community Account Quarterly Report Information 7.5 Board Correspondence Report Information 7.6 Professional Standards Quarterly Report Information
Open Meeting Agenda Thursday, October 15, 2020 Page 2
ITEM ACTION
7.7 Missing Persons Act, 2018 Annual Report Information 7.8 Seniors Crime Report Information 7.9 Finance Committee Terms of Reference Amendment Decision
PART 2 - DISCUSSION 7.10 People & Information Network (PIN) and Guelph Police Decision Service Report 7.11 Priority 9 and 9-1-1 Hang-Up Calls Information 7.12 2021 Operating Budget Approval Decision 7.13 Policy Review Committee Report Decision 7.14 Chief’s Monthly Report (verbal) Information 7.15 New Business
8. Information Items Information Next Open Meeting: Thursday, November 19, 2020, 2:30 p.m. Canadian Association of Police Governance Virtual Conference and Annual Meeting – Oct. 31-Nov. 2, 2020 Law of Policing Virtual Conference – Nov. 4-5, 2020 Ontario Association of Police Services Boards Fall Labour Conference – Nov. 12-13, 2020 Zone 5 Meeting – hosted by the Guelph Police Services Board and the Guelph Police Service – December 8, 2020 Ontario Association of Police Services Boards Spring Conference – May 26-29, 2021
9. Adjournment Decision Page 3
Police Records Checks for Volunteers Page 4
The Community Benefit Sector - Canada
86,000 registered charities and 85,000 non-profit organizations engage in public benefit activities that touch almost every aspect of Canadian life.
The sector is also a significant economic driver, generating more than 7% of Canada’s gross domestic product and employing more than 2 million people.
- The Senate Special Committee on the Charitable Sector 2019 report
https://sencanada.ca/content/sen/committee/421/CSSB/Reports/CSS B_Report_Final_e.pdf Page 5
The Community Benefit Sector - Ontario
Over 55,000 organizations which together generate some $67 billion in revenues and serve multiple missions that contribute to communities across Ontario.
Volunteering is a common thread: Health. Sports. Faith. Community. Children. Youth. Seniors.
https://www.ontario.ca/page/2013-state-sector-profile-ontarios-not- profits-and-charitable-organizations-executive-summary Page 6 What is the Value?
12.7 million volunteers, 44% of the population
Estimated to have added over two billion hours to Canada’s work effort in 2017.
This volunteer contribution is valued at $55.9 billion in 2017— equivalent to 2.6 per cent of GDP.
If volunteering were an industry, it would employ nearly as many people as those currently working in education. - Conference Board of Canada 2018
https://volunteer.ca/vdemo/Campaigns_DOCS/Value%20of%20Volunt eering%20in%20Canada%20Conf%20Board%20Final%20Report%20E N.pdf Page 7
Why Screen Volunteers?
“Organizations have moral, legal and ethical responsibilities to the people they reach, including members, clients, employees and volunteers.
Screening is especially important for organizations that work with vulnerable people. Vulnerable people may include children, youth, people with disabilities and senior adults.” – Volunteer Canada
https://volunteer.ca/index.php?MenuItemID=368 Page 8
Screening Practices
Screening practices are currently inconsistent among, private, public, and non-profit service-providers, across provincial/territorial jurisdictions, and between regulated industries and professionals.
Discrepancy in process, cost, wait and information provided.
- National Dialogue on Screening Volunteers Co-hosted by Volunteer Canada, Deloitte Page 9 Appropriate Screening
Ontario Nonprofit Network (ONN) advocates for the Ontario nonprofit sector to use police record checks appropriately in the context of an overall employee and volunteer screening approach.
ONN advocates for an accessible, digitized police record check processing system that provides free police record checks for volunteers and affordable checks for nonprofit employees with standardized processing times across Ontario.
- ONN Policy Priorities 2019-2020 Page 10
Screening Costs
“That the Government of Canada, though the Public Safety Minister, work with provincial and territorial counterparts and the Canadian Association of Chiefs of Police to seek ways to alleviate a financial burden on low-budget organizations for needed police checks on volunteers.”
- Recommendation 3, 2019 Senate Report
https://sencanada.ca/content/sen/committee/421/CSSB/Reports/CSS B_Report_Final_e.pdf Page 11
Comparative Analysis
Guelph Oshawa Kingston Chatham-Kent Cambridge Barrie Cost Employment Employment Employment Employment Employment Employment $40 $55 $35 $35 $40 $32 (student - $52 adult) Volunteer Volunteer Volunteer Volunteer Volunteer $35 $20 $35 $15 $15 Volunteer $20 (2021) $12 BestMatch $20 in person Participant $0
Process Online Online Online Online Online Online In-Person In-Person In-person In-person In-Person In-Person Page 12
Community Dialogue Guelph Police Service proposed eliminating free PRC for 2020 but maintained the program in its final budget. PIN organized Community Dialogue Session held in February 2020. 62 organizations attended. Key stakeholder roles and perspectives were presented: • Guelph Police Service - Scott Grover, Inspector, Administrative Support Services • Guelph Police Services - Sandra Odorico, Manager, Data Services • City of Guelph – Alex Goss, Manager of Community Investment • PIN – Christine Oldfield, Executive Director
Participants explored the topic of Police Records Checks for volunteers and the potential impact of changes in how those checks are paid for. Page 13
What We Heard
Fewer volunteers = less impact. Less service is the impact
Barriers to increase volunteering
Significant impact on attracting volunteers ‘We literally cannot operate without our volunteers’
“Removing this program would become a barrier to individuals being able to volunteer in the community e.g. people who volunteer as a way to build employment skills, references for a lot of people who volunteer. For community connection: Sense of belonging” – Community Dialogue Participant Page 14
Kim Cusimano Executive Director [email protected] (519) 822-0912 ext. 229
We provide connections and leadership in Guelph and Wellington County to support the development of individuals and organizations. We help people navigate essential community services, provide a hub for volunteer opportunities and engagement, and enable best practices and continuous learning for professionals in the non-profit sector. PINnetwork.ca
Page 15 May 2019 - April 2020
University of Guelph Campus Community Police Annual Report
David Lee, Director, University of Guelph, Campus Community Police, Fire Safety and Emergency Services
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Mission Statement – University of Guelph Campus Police
Our mission is to serve and support the academic and campus community and provide a safe campus environment for our students, faculty, staff and visitors. We accomplish this through working in partnership with the campus community in seeking and developing solutions to build on and enhance all the services we provide, while respecting the dignity and individuality of each person we interact with.
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Message from the Director
I invite you to review the 2019-20 Campus Community Police Annual Report.
The existence of systemic racism in all levels of policing and community safety has been made very clear through tragic events across North America.
I continue focus on training for the Special Constables and have also engaged an external consult- ant to deliver anti-oppression training to our entire staff throughout 2020 and into 2021.
In the areas of mental health response, we are partnered with Student Health Services and exter- nal mental health professionals so that we can provide the best care possible to those in need.
In partnership with the UofG Diversity and Human Rights office, we are developing training that will help to improve our response capacity to reflect the needs of our diverse community and in- stitutional values.
This year was dominated by the Covid-19 Pandemic as it affected every aspect of our operations while we continued to offer a professional level of service with the goal of keeping this campus safe.
Many changes occurred in the Winter 2020 semester and will most likely continue into the Fall as we try to mitigate the spread of the disease on our campus.
Again this year, this report shows the progress the whole campus community has made towards developing and maintaining a safe place to live, work and learn. I believe strongly in fostering community relationships in order to meet the needs of the students, staff, faculty and visitors that are on campus every day.
I look forward to a successful 2020-21 year all members of this campus continue to help support our safe community and improve life.
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Campus Community Police Staff
Director David Lee
Administrative Assistant to the Phyllis Rato-Hatch Director
Manager Operations Staff Sergeant, Garry Male Manager Emergency Planning Staff Sergeant, David Pringle and Administration
Sergeants Elizabeth Bouchard Stanley Gabriel Larry O’Connell Graham Wagler
Constables Fred Beckmann Bryan Bilodeau Javier Del-Olmo Mario Deschamps Alex Elloway Tom Guest Nathaniel Harding Reta Jones Bryce Kohlmeier Erin Mancini* Chris McCormick Michael Wong
Dispatchers Denise Bellmore Jennette Bransfield Gillian Douglas Lora Halliburton
New Hires *
The University of Guelph Campus Community Police had only one new hire during this reporting period. Erin Mancini started as a Campus Police Dispatcher for the University of Guelph in March 2014 and started in her new role as a Special Constable in June 2019. Erin has quickly adapted to her position as a constable and is proving to be an asset to the C.C.P. team.
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University of Guelph Campus Community Police Organizational Chart
The University of Guelph
Established in 1964, the University enjoys a reputation for innovation and excellence dating back more than 150 years to its founding colleges: Ontario Veterinary College, Ontario Agricultural College and Macdonald Institute. The University of Guelph main campus is a vibrant and growing community spanning 412 hectares including the 408-acre University of Guelph Arboretum and a 30-acre research park. There are 158 buildings on the University of Guelph campus with construction of new buildings continuing. The University of Guelph population includes 26,888 undergraduate students, 3,035 graduate students, 2876 staff members and 830 faculty members. The campus is active 24 hours, 7 days a week with a daily population of over 30,000 students, staff and visitors. At night, approximately 5,000 students live in one of 14 residence halls. Between Thursday and Sunday, the weekend night time population of the University of Guelph easily exceeds the 5,000 mark as students are allowed two signed in guests. This along with the large number of unregistered guests makes the campus an energetic community. As well, there are also two-Family Housing communities which accommodates 269 students and 464 additional family members. The “transit loop” located at the University of Guelph continues to have approximately 800 buses per day and 2.3 million people per year travel through this transit hub. However, since March 2019, due to COVID 19 there has been a temporary decrease in services and users.
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The Guelph Police Service – Campus Community Police Relationship
The University of Guelph Campus Community Police (C.C.P.) have had a strong and positive relationship with the Guelph Police Service since Campus Community Police inception in 1964. This relationship is close, mutually respected and is continuously growing.
The Guelph Police Service is the sponsoring organization for the Campus Community Police and along with the Guelph Police Service Board sets out a formal agreement between the Guelph Police Service Board and the University of Guelph. This agreement establishes the roles and responsibilities of the Campus Community Police, specific police powers and authorities of Special Constables and jurisdiction.
The Guelph Police Service and Campus Community Police partnership is demonstrated through joint arrangements such as:
Use of Force training for University of Guelph Special Constables, In-Service Training such as, Mental Health, Provincial Offences, Criminal Code, Advanced training in leadership and investigations, On campus training scenarios, Guelph Police presence at football games, Homecoming and other large events, Guelph Police back-up when requested
As well, Chief Gordon Cobey and his staff with the Guelph Police continuously provides the University of Guelph Special Constables with Guelph Police resources, mentorship and oversight in new and creative ways while receiving Campus Community Police insights and experience regarding student life, conduct and on campus resources and facilities.
Authority and Jurisdiction
The University of Guelph Campus Community Police receive their regulatory authority through the Guelph Police Service and Guelph Police Service Board, as approved by the Ministry of Community Safety and Correctional Services and in compliance with the Comprehensive Ontario Police Services Act, 2019. Each officer is sworn as a Peace Officer and conferred the appointment of Special Constable holding police authorities as appointed and approved for a period of five-year increments. The Guelph Police Service and Guelph Police Service Board has authorized Campus Community Police Special Constables to enforce the:
Criminal Code of Canada, R.S.C. 1985m c046, as amended; Controlled Drugs and Substances Act as amended; S.C. 1996m c19; The Youth Criminal Justice Act, 2002, C.1, as amended;
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And confers the authority of a police officer to enforce the:
The Highway Traffic Act, R.S.O., c. H-8, as amended; The Liquor Licence Act, R.S.O.1990, c. L-19, as amended; Trespass to Property Act, R.S.O., 1990, c T-21, as amended; The Mental Health Act, R.S.O., c, M-7 s. 16, 17, 28, 33, as amended; Safe Streets Act, S.O. 1999, c 8, as amended; City of Guelph Municipal By-Laws, as amended; Canabis Act, 2017, as amended
University of Guelph Campus Community Police Cruiser and SUV backdropped by the City of Guelph
University of Guelph Special Constables operate within a defined jurisdiction which has been approved by the Guelph Police Service and Guelph Police Service Board, which, includes the University of Guelph Main Campus, OVC Campus, Family Housing at 252 Stone Road and 78 College Avenue as well, as the highways on and a-betting University of Guelph property which include the following City of Guelph highways;
University Avenue East to Gordon Street, Gordon Street to Stone Road East, Stone Road East to Victoria Road, Victoria Road to College Avenue East, College Avenue West to Edinburgh Road South,
University of Guelph highways: South Ring Road; East Ring Road, McGilvray Street, Entrance Mall Loop.
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Map of Campus Police Jurisdiction
As per the agreement with the Guelph Police Service and Guelph Police Service Board, University of Guelph Special Constables must report all serious incidents to the Guelph Police and are not authorized for highspeed pursuits
The University of Guelph Special Constables are authorized to transport prisoners to the Guelph Police Service as well as transporting patients suffering from mental health to appropriate Guelph Medical facilities. Each University of Guelph Special Constable is equipped with an ASP, extendable baton; oleoresin capsicum spray (pepper spray); handcuffs and naloxone spray and attends annual Use of Force Training provided by the Guelph Police Service as mandated by the Ministry of Community Safety and Correctional Services.
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Who We Are
The Campus Community Police are located in the Trent Building, 32 Trent Lane, on the University of Guelph Main Campus. Officers operate 24 hours a day, 7 days a week, 365 days a year and consists of a Director, Two Staff Sergeants, four Sergeants, twelve Constables, four Dispatchers and an Administrative Assistant. The Sergeants and Constables make four shifts which operate on twelve hour shifts. Officers patrol the university campus on foot, bike and cruiser focusing on Community Policing through crime prevention awareness and education. Enforcement wise C.C.P. are sworn Peace Officers with the authority to enforce the Criminal Code of Canada, Controlled Drug and Substances Act, Provincial Offences, City of Guelph By-Laws and the University of Guelph Policy on Non-Academic Misconduct.
Our team of dedicated officers make a conscious effort to create an atmosphere in which members of the university community feel safe and are able to have engage in a positive and respectful manner. C.C.P. takes the lead role for law enforcement and physical security for our community and provides and acts as a resource to the Ridgetown Campus. Through a diverse variety of partnerships, participation on committees and presentations, we provide education and act as a resource both on and off campus. This year C.C.P. were active with programs like the Sexual Assault Advisory Committee, Crime Prevention Through Environmental Design (CPTED) audits, Workplace Harassment and Violence, the STOP program and the Officer in Residence Program. Information about the Campus Community Police and our community engagement can be found at our website at www.police.uoguelph.ca. The Campus Community Police engage continuously with student leader groups such Residence Life Staff, Interhall Council, First Response Team, SAFEWALK and student athletes while engaging students during patrols through residences and
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Emergency Management
The University of Guelph Emergency Management Plan (EMP) establishes an organizational structure and an operational framework for managing emergency response and recovery on campus. It assigns the roles and responsibilities for the implementation of the plan during an emergency and adheres to the Inci- dent Management System (IMS), which aligns with the City of Guelph’s Emergency Management and Emergency Management Ontario
There were several key priorities set and achieved in relation to Emergency Management and Planning throughout 2019. As we continued to expand our planning in relation to Emergency Management our core focus continues to be that we have the essential training and planning in place that would ensure that our campus community remained safe during and following an emergency.
During 2019 we were able to test the Emergency Management Plan’s effectiveness through increased training which was conducted throughout the year. There were five training sessions that were designed and taught in the early part of 2019. We also partnered with the City of Guelph’s Emergency Manager where we conducted a joint training day focusing on the Basics of Emergency Management for our Campus Control Group. Scribe training was also provided to a core group on campus who would be called upon during an emergency to accurately reflect the steps taken during the emergency response.
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UofG Alert The UofG Alert continues to be an effective method of reaching a large cross section of our campus student, staff, and faculty population during emergency situations. Ongoing testing is carried out daily which is essential to ensure that this communication tool is effective during a time of crisis. These tests allow the sender to practice sending various messages in a non- emergency situation and it allows the recipients to assess the messaging as the end user. This type of training is a key component to ensure that we alert our campus with clear concise messaging “when it counts”.
A new visual aid in the form of a poster was developed for the classrooms and lecture halls which provided guidance to those in the areas during an emergency. These posters were well received; and this project will be expanded upon in 2020 to include office spaces and general areas where campus members congregate.
Several new projects are on the horizon in 2020 with the goal of building upon our foundation that we have established in relation to emergency planning
COVID 19 Effective January 26, 2020, the University of Guelph Campus Community Police adopted Call Taking and Dispatching protocols for the 2019-nCoV, (COVID 19) as recommended by the Ontario Ministry of Health. Officers are trained through Occupational Health and Safety with proper use of Personal Protective Equipment (P.P.E.) with additional instruction on proper use of P.P.E. provided to officers. Each officer was supplied with clear glasses and N95 masks for their duty bags. Also, each cruiser/fire vehicle have 4 yellow gowns along with nitrile gloves and bio-hazard waste bags. Other precautions included in-house recommendations which included sanitizing of computer equipment and communication equipment, and cleaning of cruisers throughout the shifts. Each officer was issued a personal portable radio and shift start times were staggered to prevent crowding in the changerooms. The main lobby was secured and a phone to dispatch was added to the lobby so questions could be an- swered from a safe distance. Nonessential workers began working decreased hours or where applicable working from home. As of the time of this report all policy and procedures remain in place.
SAFEGRYPHON The CCP continues to promote the “SAFEGryphon” App for Smartphones. This is available for our entire Campus Community and is a step towards our commitment to improving safety on Campus. Smartphone App technology is a quite common method of communication. The App allows CCP to share key information with others in a quick and efficient manner. As well, the “SAFEGryphon” App has a “Friend Walk” feature which provides users with live time locations with connected friend(s). There is also “Working Alone” safety feature along with Interactive Maps, Safety Toolbox, Safewalk Feature and Support Resources for our students and community members.
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Auxiliary Patrol
Campus Police continued the auxiliary program in partnership with Criminal Justice and Public Policy program through the 2019-2020 academic year. The program is open to third- and fourth-year students enrolled in the Criminal Justice and Public Policy with a strong interest in a career in policing. This year, Campus Police expanded the program to include five students.
Throughout the Auxiliary Program, students complete ride-alongs with Campus Police and are exposed to different aspects of policing including routine patrols, taking statements, assisting with investigations, completing reports, and responding to various calls. This experience gives students a first glimpse of policing. Each ride-along brings new experiences students have not witnessed previously. Furthermore, Campus Police have a unique and important role at the University of Guelph which many of the students are unaware of. Auxiliary students are required to wear a uniform provided by CCP which gives them a sense of unity among the department.
Two 2019 auxiliary students have been hired with municipal services with an additional two currently in background checks.
Campus Police looks forward to continuing the auxiliary program in the future
Auxiliary Patrol members (left to right) Jenna Lobsinger, Bailey Braid-Cripps and Trent Snyder, staffing the booth during the Cyber Security Road Show
Brittany Kirk, Auxiliary Patrol, explains the importance of the and how it works to a University of Guelph Student during the Cyber Security Road Show .
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Bike Patrol Unit
The 2019-2020 Bike Patrol year continued with nine officers from the Campus Community Police actively patrolling the Campus. This year members of the Bike Patrol participated in various activities including the 3rd Annual Healthy Workplace Month, Campus Mile Walk Run and Roll initiated by the on-campus Wellness@Work Programming Committee where members of the University Community were invited to meet at Johnston Green prior to a one mile trek though the campus and followed by refreshments, prizes and social time with over 180 community members. Another extremely popular event is the Family Housing Kids Bike Rodeo which is always well attended. There were skills and bike safety events along with repairs being offered for brakes, gears, and seat/handlebar adjustments provided for free.
Members of the Bike Patrol on John- ston Green prior to the 3rd Annual Healthy Workplace, Campus Mile,
Sgt. Liz Bouchard and Cst. Mario Deschamps attended the International Police Mountain Bike Association (IPMBA) Conference in Fort Worth, Texas where they continued to advance their skills in Police Biking Tactics including Advanced suspect contact, Riding outside the box, Campus Community Policing, New Approach to Community Oriented Policing, and Nightlife District Operations & Tactics. Sgt. Bouchard additionally, continued in her role on the Board of Directors for IPMBA in her role as Treasurer and represented both C.C.P. and IPMBA at the Fort Worth Texas for the annual conference/board meetings developing and running the annual bike competition, at the Blue Line Expo. Bike Patrol officers were assigned special projects one such ongoing project is the Property Crime Eradication Project (PCEP). Cst. Reta Jones organized PCEP for 2019/2020. This goal of this project is to locate and address property related crime around campus, including property damage, graffiti, insecure premises, and dangerous conditions. Each working block, bicycle patrol officers are assigned a zone on campus to patrol which resulted in the discovery of several incidents due to these proactive patrols. Another project is the Annual Abandoned Bicycle Project where over twenty derelict bicycles were re- moved from various locations on campus. In 2019, Sgt Bouchard continued to track and monitor bike theft trends on campus. This was done by completing a spreadsheet. If theft trends were noticed, the information is shared department wide so ap- propriate resources are deployed to problem areas. This information is also used when we get media re- quests related to bike theft stats, to assist with Guelph Police investigations, and to act as aid for officers when bikes are recovered on campus. Cst Wong also uses the data to assist with his bike surveillance project.
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Special Bike Patrol Duties: In March of 2019, Sgt. Bouchard along with S/Cst Bilodeau, attended the Student Strike Protest in Branion Plaza on bike patrol. In June of 2019 Sgt. Bouchard attended the OFFSAA track and field competition on bike patrol. In September 2019, Sgt. Bouchard attended a number of O-Week functions on bike patrol.
September 2019, a Bike Patrol Officer engages with a group of students during Orientation Week at the University of Guelph. June of 2019, Bike Patrol in attendance at OFFSAA track and field competition Alumni Stadium.
2019 Bike Training:
Sgt. Bouchard and Cst. Deschamps attended the IPMBA conference in Fort Worth Texas and completed the Police/EMS/Security Cyclist Level II course. You can find more info about IPMBA courses here: http:// ipmba.org/training/about-the-courses.
Cst. BECKMANN attended the Winterbourne Bicycle Mechanics Course in Guelph.
May 2019, CCP hosted an IPMBA Police/Security Cyclist Course instructed by Sgt. Bouchard, Sgt. WAGLER, Cst. ELLOWAY and Sgt. MUDRY (Wilford Laurier University). Twenty officers from Guelph Police Service, Woodstock Police Service, Ryerson Security and WLU Special Constable Service attended the course
June 2019, CCP hosted an IPMBA Police/Security Cyclist Course instructed by Sgt. Bouchard, Sgt. WAGLER, Cst. ELLOWAY and Sgt. MUDRY (Wilford Laurier University). Fifteen officers from Guelph Police Service, Guelph By-Law Enforcement, Hanover Police, OPP (Queens Park) and WLU Special Constable Service attended the training.
July 2019, the CCP hosted an IPMBA Security/ EMS Cyclist Course taught by Sgt. Bouchard and Cst. ELLOWAY. Seven members from Mississauga By-Law and Niagara Regional EMS attended the training.
C.C.P. will not be offering any IPMBA training in 2020 due to COVID-19.
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First Response Team Year in Review
The First Response team had a busy albeit shortened year. From August 30th to March 13th FRT responded to 421 calls, peaking at 15 calls in a day on Homecoming. Of the 421 calls, 105 patients were transported to Guelph General Hospital with Guelph Wellington EMS, 61 patients were referred to the hospital and found their own method of transportation, 16 patients were referred to Student Health Services and the remaining patients were left in their own care. The majority of FRT’s calls were for medical reasons while traumatic injuries and over-intoxication were the second and third most frequent chief complaints. FRT’s average response time this year was 6:00 minutes. Responders hold a variety of different qualifications including “Road To Mental Readi- ness” (R@MR)
FRT underwent a variety of organizational changes including no longer operating the Campus Alcohol Recovery Room, a new title of “Senior Responder” was introduced to get more responders in leadership roles and the structure of the team’s board underwent vast renovation. FRT sent 28 responders to the National Conference for Campus Emergency Responders in Kingston, Ontario for advanced learning where a team of 4 rookies competed against other campus response teams and placed 1st in a situational testing round robin and 4th in a mass casualty simulation. FRT also sent 16 responders to the National Collegiate Emergency Medical Services Federation conference in Boston, Massachusetts for advanced learning. Next year FRT is looking to complete its transition to Red Cross as all returning responders
Members of the University of Guelph First Response Team, (left to Right) Madison McArthur, Alexander Ingrouille, Aidan Lehecka and Anish Austin at the National Collegiate Emergency Medical Services Conference.
DISPATCHERS
The University of Guelph Campus Community Police are supported our Dispatch Team. There is one Dispatcher per shift and on projected busy times such as Orientation Week, Homecoming and Move In/Out they are supplemented by an additional part time dispatcher. Dispatchers are responsible for taking all Campus Police, Fire/ Fire Prevention, Medical Calls, Lost and Found, Lockouts and general information calls for assistance on the University of Guelph Campus. As well, Campus Police Dispatchers are responsible for all after hours Physical Resource and elevator related calls. Once the call has been received the Dispatcher then dispatches the appropriate responder such as Campus Officers, First Response or Plumber/Electrician or other as required. They then create a dispatch in our D-3 reporting system and if required escalate the call to an incident report. Dispatchers are required to act with the utmost professionalism understanding and empathy while retrieving the required information from callers to assess the next level of response. A great dispatcher is an essential part of the team. During the past three years our Campus Police Dispatchers have been responsible for the following statistics.
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Dispatch Statistics
Event/Year 2017-2018 2018-2019 2019-2020
Calls Taken: 10,592 13,524 12,827 (C.C.P./Fire/Medical)
Calls Taken: Not Compiled Not Compiled 2,310 Physical Resources (after hours)
Calls Taken: First Response (Student Housing, Not Compiled Not Compiled 216 No C.C.P. presence)
Total Calls Received 10,592 13,524 15,253
Calls for Service 6,895 7,997 9,829
Officers Dispatched 8,024 9,783 7,531
Incident Reports Escalated 1,511 1,923 1,214
1 Calls Taken: The number of calls received by dispatch 2 Calls for Service: The number of calls received requesting officer presence. 3 Officers Dispatched: The number of times a/an officer/officers was/were dispatched 4 Incident Reports: The number of calls escalated from a dispatch to a report. 5 Not Complied: This is a new heading not used in previous years to accurately reflect call volume for dispatchers. 6 2019-2020 statistics are slightly lower this year due to COVID 19 and the closure of the University of Guelph from March 16, 2020, until the end of the reporting period, April 30, 2020.
Director, David Lee and Dispatcher, Jill Douglas, reviewing dispatch procedures
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ANNUAL STATISTICS—May 1st, 2019 to April 30th, 2020
CHARGES and ARRESTS
2019-2020 Charges Citizen Student Total
Criminal Code and Controlled Drugs/ 17 8 25 Substances Act Arrests
Criminal Code Charges 27 31 58
Provincial Offence Charges 32 9 41 University of Guelph Non-Academic 0 60 60 Charges
CRIMINAL CODE CHARGES
2019-2020 Charges Citizen Student Total
Assault 1 2 3
Assault Cause Bodily Harm 0 1 1
Attempted Theft 0 0 0
Bench Warrant 2 0 2
Breach of Probation 1 0 1
Breach of Recognizance 4 0 4
Break & Enter 3 2 5
Criminal Harassment 0 0 0
Disturbance/ Weapons 0 2 2
Fraud 0 0 0
Hate Crime 0 0 0
Impaired Driving 2 0 2
Mischief 2 2 4
Obstruct Police/Resist Arrest 2 0 2
Possession of BE Tools 2 0 2
Possession of Controlled Substance 2 4 6
Possession of Stolen Property 0 4 4
Theft 5 13 18
Uttering Threats 0 1 1
Voyeurism 1 0 1 16 Page 31
PROVINCIAL OFFENCES – HIGHWAY TRAFFIC ACT
Citizens Students Warnings 2019-2020 Charges Total Charged Charged Issued
Fail to Stop – Stop Sign 5 7 7 19
Fail to Stop – Red Light/Amber Light 3 0 0 3
Fail to Report Accident 0 0 0 0
Drive Motor Vehicle no License/ More 1 0 0 1 than 1 Licence/Fail to Produce Licence
Drive Motor Vehicle - No Valid Permit 6 0 0 6
Possess Suspended License 3 0 0 3
Drive While Under Suspension / 3 Day 0 0 0 0 Suspension
Careless Driving 4 0 0 4
Amber Light Fail to Stop 1 0 0 1
Handheld Communication Device 0 0 4 4
Fail to Surrender License 1 0 0 1
No Clear View to Rear 0 0 0 0
Drive Excessive Noise 0 0 0 0
Fail to use Seatbelt 2 0 0 2
Disobey Sign 2 0 0 2
G1 – Drive Unaccompanied 1 0 0 1
Use Plate not Authorized 1 1 0 2
Improper Bicycle Lighting 1 0 0 1
Cyclist – Ride in Crosswalk 0 1 0 1
Cyclist – Fail to Identify Self 1 0 0 1
SAP –Speed Awareness Program 0 0 94 94
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PROVINCIAL OFFENCES – LIQUOR LICENCE ACT
2019-2020 Charges Citizen Student Warning Total
Intoxicated in a Public Place 8 9 6 23
Having Open Liquor 1 0 3 1
Under 19 Having Liquor/ Consume 4 4 5 13 Present Identification Not Lawfully 1 4 0 5 Issued
PROVINCIAL OFFENCES TRESPASS TO PROPERTY ACT
2019-2020 Charges Citizen Student Warning Total
Fail to Leave when Directed 6 0 3 6
Enter when Entry Prohibited 7 6 33 46
Engage in Prohibited Activity 1 0 0 1
MENTAL HEALTH ACT
2019-2020 Citizen Student Total
Apprehension / Volunteer 17 20 37
Constables Bryan Bilodeau (left) and Tom Guest in Dress Uniform for Re- membrance Day Ceremonies at the University of Guelph
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Incidents by the Numbers
Type of Incident Attended 2017-2018 2018-2019 2019-2020
Alcohol Offence 113 82 19 Arson / Intentional Fires 0 4 1 Assault 3 5 4 Assault Peace Officer 0 0 0 Bomb Threats 0 0 0 Break and Enter 9 22 10 Cannabis 2017 Act 0 1 3 Criminal Harassment 4 7 15 Disturbances 15 14 73 Domestic Disturbances 3 5 2 Drugs 115 51 *8 Frauds and Counterfeit Money 6 5 1 General Fire Alarms Not Recorded Not Recorded 74 Harassment 6 13 20 Hate Activity 0 2 3 Hate Crimes 0 0 6 Homicide 0 0 0 Impaired Driving 0 0 2 Intoxicated Person - Arrest/Hospital/**CARR Not Recorded Not Recorded 119 Medical Other Not Recorded Not Recorded 285 Mental Health 73 71 69 Mischief/Vandalism/Property Damage 84 92 110 Missing Person 8 12 17 Obscene/Nuisance Calls 0 4 1 Proactive Patrols 530 1,270 1,579 Sexual Violence 6 11 10 Smoking Complaints 0 0 85 Sudden Deaths 0 1 0 Theft - Bicycles 17 28 34 Theft - Motor Vehicle 3 9 5 Theft Other 142 123 113 Threatening 3 4 8
Traffic Stops Not Recorded 64 174
* Decline in drug calls due to legalization of Cannabis **CAAR—Campus Alcohol Recovery Room
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CAMPUS COMMUNITY POLICE TRAINING
CISMT— Critical Incident Stress Management Training 2 Members
Designated Officer Training 4 Members
OPC Supervisor Training 3 Members
PEACE Interviewing Training—Preparation/Engage/Account/ 6 Members Closure/Evaluation ASSIST Training— Applied Suicide Intervention Skills Training 1 Member & 1 Dispatcher
New Recruit Training 1 Member
UofG Alert Training 5 Members & 1 New Part Time Dispatcher Mental Health 1st Aid Training 1 Member
Scribe Training 2 Members
Diabetes Training 4 Members
Drive Wise Training 1 Member
GOAL Training for Managers 2 Members
CPKN Training—Bill C75 All Members
IMPACT—Integrated Mobile Police and Crisis Team Training All Members
Annual Use of Force Training All Members
Navigating Enforcement with Legalized Cannabis Training 1 Member
PUBLIC COMPLAINTS AGAINST MEMBERS
During this reporting period, there was one public complaint against a member of the Campus Community Police; this complaint was resolved by informal resolution.
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CAMPUS COMMUNITY POLICE COMMUNITY ENGAGEMENTS
Every year Campus Police Officer engage the university community by organizing and participating in various events. This year officers were spotted at the annual Family Housing Bike Rodeo ensuring bicycles were in proper oper- ating order, checking for proper seat and handlebar height, brakes checks, properly functioning gears, lights and bells and then bike safety skills such as proper hand signals and braking tests. The event was well attended and there were prizes for all including a draw for a new bicycle, helmets and light and bells
This year’s winter clothing drive, organized by Sgt Stan Gabriel, received many very generous dona- tions which were well received by university com- munity members who were experiencing winter in Canada for their very first time.
This year the “Christmas Cop” was spotted in the Library during the Winter Exam Period handing out candy canes to the very studious student with his traditional “Ho Ho Ho from the Po Po Po”.
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Community Partners
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OPEN MEETING
MINUTES – SEPTEMBER 17, 2020
An Open meeting of the Guelph Police Services Board was held by teleconference call, pursuant to Guelph Police Services Board By-Law 164 (2020), on September 17, 2020 commencing at 2:30 p.m.
Present: R. Carter, Chair G. Cobey, Chief of Police R. Curran, Member D. Goetz, Deputy Chief of Police P. McSherry, Member J. Sidlofsky Stoffman, Legal Services C. Guthrie, Member K. McKeown, Human Resource Services Manager C. Billings, Member L. Pelton, Financial Services Manager C. Polonenko, Executive Assistant
Guests: Anthea Millikin, Executive Director of the Legal Clinic of Guelph and Wellington County; Jillian Watkins, Executive Director of ARCH Guelph
Guelph Police Service: Insp. S. Grover, S/Sgt. M. Davis, S. Odorico, J. Abra
1. WELCOME AND INTRODUCTIONS
Chair Carter welcomed everyone to the meeting.
2. MEETING CALLED TO ORDER
Chair Carter called the meeting to order at 2:31 p.m. by teleconference call between the attendees and gave Territorial Acknowledgement.
3. DECLARATION OF CONFLICT OR PECUNIARY INTEREST
There were no declarations of conflict or pecuniary interest.
4. CLOSED SESSION RESOLUTIONS
Moved by C. Guthrie Seconded by P. McSherry THAT the Guelph Police Services Board ratify the 2019-2023 Senior Officers Association Uniform and Civilian Collective Agreements. -CARRIED- Page 38
5. DELEGATIONS/PRESENTATIONS
5.1 Guelph Police Service Promotions
The report, Guelph Police Service Promotions, was provided to the Board for information. Chief Cobey recognized and congratulated the following staff on their promotions and thanked them on behalf of the Senior Leadership Team for taking on these leadership opportunities.
1) Human Resources Manager, Kelley McKeown effective August 10, 2020 2) To the rank of Staff Sergeant Jason Guardiero effective September 1, 2020 3) To the rank of Staff Sergeant Carrie Gale effective September 6, 2020 4) Finance Manager, Lisa Pelton, effective September 13, 2020
5.2 Delegation: Anthea Millikin, Executive Director of the Legal Clinic of Guelph and Wellington County; Jillian Watkins, Executive Director of ARCH Guelph re: GPS Access to the Provincial First Responders COVID-19 Risk Look-Up Web Portal
Ms. Millikin introduced herself and her colleague, delegating on behalf of the Coalition of Legal Justice Centres comprised of the Canadian Civil Liberties Association, the Black Legal Action Center, the HIV Legal Clinic of Ontario and Aboriginal Legal Services. She referenced the correspondence received by the Board expressing concern about the GPS access to the database. She acknowledged that the report prepared by the Guelph Police Service for this meeting was comprehensive and outlined the limitations of the data, however, the report needs further review to ensure that the community’s questions are answered. R. Carter thanked her for her time and invited her to remain online for the presentation of the report to the Board.
6. APPROVAL OF MINUTES
Moved by C. Guthrie Seconded by C. Billings THAT the Minutes of the Open Meeting held Thursday, September 17, 2020 be approved as presented. - CARRIED – 7. APPROVAL OF AGENDA
Moved by C. Guthrie Seconded by P. McSherry THAT the Guelph Police Services Board approve the Open Meeting agenda as presented. - CARRIED –
Moved by C. Billings Seconded by C. Guthrie THAT the Guelph Police Services Board adopt Part 1 – Consent Agenda as identified below. - CARRIED – Page 39
7.1 Headquarter Renovation and Expansion That the Report titled “Police Headquarters Renovation and Expansion Project” and dated July 6, 2020, be received for information.
7.2 Human Resources Report THAT Melissa Anthony, Ryan Horvat and Emily Richardson be appointed as a full- time member of this Service effective August 24, 2020; and THAT Victoria van Breda be appointed as a full-time member of this Service effective September 6, 2020; and THAT Kerri Hall be appointed as a full-time civilian member of this Service effective September 21, 2020; and THAT Alanna Tees be appointed as a temporary civilian member of this Service effective September 8, 2020.
7.3 Quarterly Capital & Operating Financial Variance Report That the Report titled “June 2020 Financial Variance Report” and dated September 17, 2020, be received for information.
7.4 2019 Final Financial Variance Report That the Report titled “2019 Final Financial Variance Report” and dated September 17, 2020, be received for information.
7.5 Board Correspondence Report That the report titled “Open Meeting – September 17, 2020 Board Correspondence Report” be received for information.
7.6 Ratification of Motions Approved by Electronic Vote THAT the Guelph Police Services Board support the Michael House Golf Tournament in the amount of $500.00 with funds to be paid from the Community Account; and THAT the Guelph Police Services Board approve the establishment of the Finance Committee, a standing committee of the Board; and THAT Robert Carter, Cam Guthrie and Christine Billings be appointed as committee members; and THAT Christine Billings moves from being a member of the Policy Review Committee to being a member of the Finance Committee; and THAT the Progress Review Committee, a standing committee of the Board, be disbanded; and THAT Section 9.2 of Bylaw 136 (2009) be amended to read: “The Guelph Police Services Board has the following Standing Committees: Collective Bargaining, Policy, Performance Appraisal and Finance; and THAT the Guelph Police Services Board support the Big Brothers Big Sisters Golf Fore Kids’ Sake in the amount of $500.00 with funds to be paid from the Community Account.
-CARRIED-
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Part 2 – Discussion Agenda
7.7. Guelph Police Service Access to Provincial First Responders COVID-19 Risk Look-Up Web Portal Report
The report was provided to the Board for information. J. Sidlofsky Stoffman provided the history of the use of the portal and information on those authorized to use it. The purpose of the portal was to ensure that communication and dispatch centres had information to support first responders regarding precautions they would need to take to prevent the spread of COVID-19 when responding to calls. There were several problems with the portal. The Ministry initiated an auditing system with checks and balances to ensure that there was no inappropriate use of the portal. On July 22, 2020, it was closed down due to a court challenge by the Canadian Civil Liberties Association (CCLA).
When the Ministry audit revealed two searches of concern, the circumstances were immediately reviewed and a report was sent to the Ministry ntoing that the searches were inadvertently undertaken in error. There has been no follow up by the Ministry which would indicate that the Ministry was satisfied with the response. J. Sidlofsky Stoffman reported that there was significant double counting, as a typographical error would cause the user to access the portal with other information. No data was stored by the Service. The portal was provided by the Province and used as intended as a prudent way to protect first responders from contacting COVID-19 in the most extreme circumstances that we have ever faced.
7.8 Chief’s Report: Response to June 18, 2020 Board Motions (BIPOC)
The Board received the report of the Chief in an initial response to the Board motions of June 18, 2020. Chief Cobey noted that preparing the response has been an important opportunity for the Service and the community to acknowledge and begin to understand that systematic racism, prejudice and bias exist. The Police Service is committed to listening to, working with, learning from, and engaging our diverse community. Our goal is to work with our community for real and lasting change and to become an example for other communities.
One aspect not included in the report is that the Service is embarking on the next promotional process for Senior Officers. The panel will now include a member of our community, and for this year, Ms. Marva Wisdom, Senior Fellow, Munk School of Global Affairs and Public Policy and Founder and Principal of Wisdom Consulting, has been appointed as that community member. Chief Cobey provided the highlights of Ms. Wisdom’s extraordinary bio.
Highlights of Chief Cobey’s Report addressing the eleven motions include:
1) Integrated Mobile Police and Crisis Team (IMPACT) – The Guelph Police Service and the Canadian Mental Health Association have been leaders together in the area of providing innovative services to those with mental health crises. IMPACT workers share our space and there is incredible collaboration. The goal Page 41
is to increase the number of workers so that 100 percent of mental health calls can be attended. but this will require many levels of engagement to secure funding and develop a new system.
2) Community Policing: This has been identified a priority as set out in the 2019- 2021 Strategic Plan. A method of collecting data of our members providing community service is being implemented to provide visibility and to build strong relationships within our community.
3) Technology: The Body Camera pilot project is in cooperation with an academic expert who works with North American police agencies and privacy officials at the federal level. Other areas of technology include Evidence.com for managing video evidence, Axon for submitting video evidence, and Coplogic for reporting online.
4) Training: The Service is looking for ways to increase knowledge and competencies in the area of diversity and cultural sensitivity. All civilian and sworn members will be participating in a 3-hour mandatory bias training which will be delivered by various members of the community and will include the perspective of the BIPOC community. The Board expressed an interest in attending the training and requested information when it becomes available.
5) Public Complaints: The process of making a complaint is well-established and readily accessible by the public. This promotes accountability and professional and ethical conduct by members of the Service.
6) Regulated Interactions: Carding happens rarely in Guelph so there is no statistical means to determine if there is a racial bias in street checks. Chief Cobey reported that the few checks that have been conducted since 2017 when legislation came into effect were not on people of colour.
7) Data Collection and Calls for Service relating to the BIPOC community: According to legislation, the Service only records and reports race of persons involved in strip searches, street checks, use of force by police and individuals who are arrested, but not for other non-criminal interactions. Expanded data collection will be implemented if viable and/or desirable. The issue must be examined from the privacy and legislative perspective. Chief Cobey undertook to keep the Board apprised of advocacy with the Province and guidance from the Ontario Association of Chiefs of Police to allow for race-based data collection on community interactions, so that the Board can debate and support this issue from a Board’s perspective.
8) Ontario Association of Chiefs of Police (OACP): Several senior members participate on various committees of the OACP and are regularly reporting any policing reforms and relevant information to the Senior Leadership Team.
9) Community Diversity Advisory Committee: There have been many conversations with the community, and Chief Cobey requests that the Board Page 42
endorse the Service’s participation in the Community Diversity Advisory Committee, but not to lead it or chair it to ensure a wider range of perspectives are considered. This needs a collaborative community approach. The Service has created an internal Diversity, Equity and Inclusion Committee, and many members are eager to be part of it. There will be a new normal as to how we interact with the community.
10) Independent Third Party Process: At this point, no Board direction will be given to the Chief about engaging a third party to conduct surveys as these are community- led discussions and solutions to these issues. Through collaborations that have been made with other groups, feedback can be provided to the Board, and if after that, the Board decides that an outside service should be engaged, it can be done at that point.
11) Immigration Partnerships and Initiatives: There are ongoing initiatives such as the Kickz Soccer program, which was started by one of our members and over 800 youth have participated since 2008. We look to expand these kind of relationships.
C. Guthrie thanked the Board for supporting these motions and thanked the Chief and Deputy, the Staff and Chair for leading through these last few months to prepare this detailed “living” report that addresses many of the issues that were raised by the community. The Chief’s aspirational goal to be a leading city in regard to dealing with these issues and the desire to build a new normal for the Service is extremely commendable.
It was recommended that the Board consider using social media to proactively provide important key information to the community to further transparency and improve interaction with the community. This will be brought back to the Board for discussion at a later date.
R. Carter thanked the Chief for the excellent report and asked him to pass the Board’s appreciation on to everyone in the Service. Chief Cobey thanked the leaders in the community for engaging with the Service and for being part of this collaborative effort.
7.9 2019 Guelph Police Service Annual Report
The 2019 Annual Report was provided to the Board for information. There was discussion regarding the marked increase in 911 misdials and public education. The Research Department will do a survey of other Services to determine if they had similar increases or if the problem is unique to Guelph.
Chief Cobey noted that total crime decreased last year for the first time in 7 years, down by 5.1%. Break and Enters decreased by 28%, which was a result of the BEAT Team. Cybercrime increased by 19% with significant increases in the production and distribution of child pornography. Page 43
7.10 Calls for Service Semi-Annual Report
Chief Cobey reported that in the first 6 months of this year, call volume was greater in 2020 than 2019 (1.3% increase), which is surprising due to COVID-19. Response time for priority calls 1, 2 and 3 were faster. Due to COVID-19, there were fewer traffic related calls, break and enters, and motor vehicle accidents but more motor vehicle thefts, calls for mental health crises, domestic violence cases and child custody and access calls. It will be difficult to compare 2020 to other years. The Board requested that the Chief provide the Board with a report on violence against seniors.
The Board also requested a detailed report regarding research on Priority 9 calls, which increased by 5.8% last year. In 2020 so far, almost 6000 of those calls were errors using the 911 system.
7.11 2021 – 2030 Capital Budget Approval
Moved by C. Billings Seconded by R. Curran WHEREAS the Guelph Police Services Board is committed to the priorities from the 2019-2021 Strategic Plan and to its responsibility for the provision of adequate and effective policing for the City of Guelph; and WHEREAS the Guelph Police Services Board has conducted a comprehensive review of the 2021-2030 Capital forecast prepared by the Chief and Guelph Police Service staff; and WHEREAS the Guelph Police Services Board presented its Capital budget to the public on July 16, 2020 and provided an opportunity for feedback; therefore, BE IT RESOLVED that the Guelph Police Services Board approves the Guelph Police Service 2021 Capital Budget in the amount of $1,561,900; and THAT the Guelph Police Services Board receives the Guelph Police Service 2022 to 2030 Capital Forecast in the amount of $1,961,400 in 2022, $2,294,300 in 2023, $4,316,800 in 2024, $2,499,400 in 2025, $1,738,400 in 2026, $6,686,200 in 2027,$2,582,800 in 2028, $2,165,600 in 2029, and $2,784,900 in 2030 for information and planning purposes; and THAT the Board forward this information to the City of Guelph Council. - CARRIED UNANIMOUSLY–
7.12 Finance Committee Report
Moved by C. Billings Seconded by C. Guthrie THAT the Guelph Police Services Board approve the Finance Committee Terms of Reference as amended by the Committee; and THAT Section 9.6 of Guelph Police Services Board By-law 136 (2009) be amended to read: “The Committee shall report upon its work to the Board at the next meeting of the Board where delegations are permitted.”; and Page 44
THAT the Guelph Police Services Board receive the preliminary 2021 Operating Budget for information; and THAT the Guelph Police Services Board make the request of the City of Guelph to properly identify cost allocations as determined by dispatch calls, recognizing that approximately 50 percent is allocated to Fire and Emergency Medical Services and that this allocation be recognized by the City of Guelph; and that the Police Board request an updated policy to reflect the correct use of dispatch calls. -CARRIED- Chief Cobey reported that in the late 1990s, there was an agreement between the City and the Service whereby the City would fund 2.75 FTEs to intake 911 calls. This number has never been adjusted. There are discussions taking place to modernize the agreement but the data needs to be collected to determine what the FTE allotment should be.
2021 Operating Budget Presentation:
Chief Cobey presented the 2021 Operating Budget. The budget planning process required all managers to develop budgets based on actual costs over the last four years in order to be mindful of the economic impacts of COVID-19 on the community. A number of initiatives for internal governance have also be instituted, such as an overtime reduction strategy. The expectation is to be within budget. The Strategic Plan is the foundation of the budget is consistent with the community plan. The population continues to grow and calls for service grew last year by 3.4%.
Chief Cobey provided an update on the Service’s response to the COVID-19 pandemic and on organizational accomplishments of 2020, including: • Success of the Downtown Resource Officer pilot project – Since April 1st, 2,640 hours of time have been dedicated to downtown, with 250 hours of foot patrol and over 180 arrests. • Body Worn Camera pilot project – Data will be available for the Board next year. • 2020 Expansion – of the 30.5 FTEs approved in the 2020 budget, to date 27.5 have been hired and the 3 FTEs remaining are in the process. • Diversity Committee - This has been established with S/Sgt. Carrie Gale as Chair.
Initiatives for 2021 will include: • Formation of a Community Response Unit – This will be comprised of Community Resource Officers, a Downtown Resource Officer Unit and a Community Liaison/Diversity Officer. • New training initiatives - Bias awareness training and diversity training delivered by members of our BIPOC community. • Overtime reduction strategies. • Continuation of Downtown Resource Officer Unit
Chief Cobey asked the Board to consider a 2021 budget of $48,335,450, a 4.75% increase over 2020 budget.
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L. Pelton explained the increase as follows: - Base budget adjustments: 0.00% - Annualization for new hires approved in 2020 budget: 2.05% - New growth requests: 0.00% - Board approved (PRIDE and Collective Agreements): 3.38% - Items budgeted at City level: 0.13% - Impact from Capital: -0.81%
Although this budget is a 4.75% increase over 2020, it is due to uncontrollable budget items such as hydro, a shared agreement with PRIDE, salaries and benefits negotiated in collective bargaining. Everything has been done to reduce what is controllable, such as requesting zero new hires.
Moved by C. Billings Seconded by C. Guthrie THAT the Guelph Police Services Board receive the Guelph Police Service 2021 Operating Budget in the amount of $48,335,450 for consideration and approval at the October 16, 2020 Board Meeting; and THAT the Guelph Police Services Board receives the Guelph Police Service 2022 to 2024 Operating Forecast in the amount of $50,890,950 in 2022, $52,998,550 in 2023, $54,731,050 in 2024 for information and planning purposes; and THAT the Guelph Police Service Board carry-over the request from 2020 to recommend that $50,000 be transferred from reserve #115 Police Contingency; and THAT the Board forwards this information to the City of Guelph Council upon approval. -CARRIED-
L. Pelton noted that included in the budget is a change to the Fee schedule of By-law 136 (2009), to incorporate a charge of $35 for volunteer record checks with a valid PIN number. The Service incurs expenses for staff time and costs with Equifax that are not being recovered. The Board discussed this change and recommended that this be discussed with the People and Information Network (PIN) prior to making a decision to start charging for this record check. L. Pelton noted that if this is not approved, the budget will increase from 4.75%.
Moved by C. Guthrie Seconded by C. Billings THAT the Guelph Police Services Board refer the matter of a change in the User Fee for Police Clearance Reports for Volunteers with a valid authorization number from the current $0.00 to $35.00, effective January 1, 2021 to the October 15, 2020 meeting. -CARRIED- 7.13 Chief’s Monthly Report
Chief Cobey advised that he is open to attending any town halls or virtual meetings with the Mayor and City Councillors.
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7.14 New Business - There was no new business reported.
8. INFORMATION ITEMS
. Next Open Meeting: Thursday, October 15, 2020, 2:30 p.m. . Canadian Association of Police Governance Virtual Conference and Annual Meeting – Oct. 31 – Nov. 2, 2020 . Law of Policing Virtual Conference – Nov. 4-5, 2020 . Ontario Association of Police Services Boards Fall Labour Conference – Nov. 12-13, 2020 . Ontario Association of Police Services Boards Spring Conference – May 26-29, 2021
9. ADJOURNMENT
Moved by C. Billings Seconded by C. Guthrie THAT the Open meeting of the Guelph Police Services Board adjourn as at 5:15 p.m. - CARRIED –
R. Carter, Chair C. Polonenko, Executive Assistant
Page 47 GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
OFFICE OF THE CHIEF OF POLICE
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: Thursday, October 8, 2020
SUBJECT: POLICE HEADQUARTERS RENOVATION AND EXPANSION PROJECT
PREPARED BY: Scott Green – Inspector, Support Services
APPROVED BY: Gord Cobey – Chief of Police
RECOMMENDATION:
For information only.
SUMMARY:
To provide the Board with an update on the Police Headquarters Renovation and Expansion project
STATUS REPORT FOR THE MONTH OF OCTOBER 2020:
The City of Guelph has found the General Contractor, Jasper Construction, in default of the GPS Building and Renovation contract. Perini Management has been named the new General Contractor, by the bonding company. Perini Management has held three meetings on site, with City of Guelph and GPS representatives. A new Project Manager has been named by Perini and that person is now physically present on site, preparing the site for work to resume. A new Site Superintendent has also been named, but is not yet on site.
Perini Management is in the final stages of forming the contract with the City. They are also near completion of arranging with the trades and setting protocols for returning to the job site. Perini Management anticipates having a schedule completed within the next month and presented to the City of Guelph.
STEERING COMMITTEE
The Steering Committee continues to meet to provide oversight on the project. Our project manager, Ken VanderWal of the City of Guelph continues to work with GPS project staff, as we await a new General Contractor.
The Project Manager continues to work with the architect to identify deficiencies, which will be Page 48
addressed as the trades return under new project management. The Project Manager is working closely with Perini Management in assisting them to mobilize on site.`
FINANCIAL REPORT:
The total budget for the Headquarters Renovation and Expansion project (PS0033) is $34.1M. The Project Manager along with the City of Guelph Finance team continue to assess the status of the budget and the impact on the remaining portion of the project.
CORPORATE STRATEGIC PLAN:
This project continues as it relates to objective eleven of the 2016 - 2018 Guelph Police Service Business Plan. Successfully complete the renovation and expansion of the Guelph Police Service headquarters building. 1. Complete the police headquarters renovation and expansion on time and on budget in partnership with the City of Guelph. 2. Ensure business continuity during the project, including having new procedures and practices in place for the completed headquarters building. 3. Develop a communications plan regarding the Guelph Police Service headquarters renovation targeting the public and Guelph Police Service members.
FINANCIAL IMPLICATIONS:
The Project Team is assessing the remaining work to complete the project against the approved budget of $34.1M (PS0033).
ATTACHMENTS: • Page 49 GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
OFFICE OF THE CHIEF OF POLICE
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: Thursday, October 15, 2020
SUBJECT: MEMBER APPOINTMENTS
PREPARED BY: Jaclyn Millson, Human Resources Advisor Kelley McKeown, Human Resource Services Manager
APPROVED BY: Daryl Goetz, Deputy Chief
RECOMMENDATION: THAT the Guelph Police Services Board review and approve member appointments as reported.
SUMMARY: A proposal for staff appointments is presented to the Guelph Police Services Board for review and approval.
REPORT:
A board motion is required to appoint Dean Elliott as a Laboratory Technician-Latent Print Analyst (AFIS) with our Service effective October 5, 2020.
Dean has a Bachelor of Science in Biochemistry degree from the University of Guelph as well as a Chemical Engineering Technology Diploma from Seneca College and Police Sciences Diploma from Thomson Education Direct in Montreal. Dean is currently a Special Constable who is resigning from his position of Forensic Services Assistant with Hamilton Police to join our Service. Prior to Hamilton Police, Dean was employed with the University of Guelph as a Laboratory Technician for approximately 10-years.
MOVED THAT:
• Dean Elliott be appointed as a full-time member of this Service effective October 5, 2020.
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FURTHER THAT: A board motion is required to appoint Brianne Wilson as a Police Communicator/Dispatcher with our Service effective October 5, 2020.
Brianne is a graduate of the Police Foundations program at Sir Sanford Fleming College and has been employed by the Orangeville Police Service for over a year as a Police Communicator and prior to that in Records Clerk positions for two years. Prior to OPS she was employed by Paladin Security as a Security Officer and by Sutherland Residence as a Resident Assistant.
MOVED THAT:
• Brianne Wilson be appointed as a full-time member of this Service effective October 5, 2020.
CORPORATE STRATEGIC PLAN: Guelph Police Service is committed to attracting, recruiting, developing and retaining members in a manner that will support a workplace that is reflective of our community. By doing so, the Service will achieve excellence in our service delivery and provide quality and innovative services that are valued by our stakeholders.
FINANCIAL IMPLICATIONS: The compensation and benefit costs for this position will be contained within the overall budget.
ATTACHMENTS: Nil Page 51 GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
OFFICE OF THE CHIEF OF POLICE
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: Thursday, October 15, 2020
SUBJECT: Special Constable Appointment - Approval
PREPARED BY: Kelley McKeown, Human Resource Services Manager
APPROVED BY: Daryl Goetz, Deputy Chief
RECOMMENDATION: THAT the Guelph Police Services Board review and approve the Special Constable appointment of Thomas Gill of the University of Guelph pursuant to section 53 of the Police Services Act.
SUMMARY: A proposal for staff appointments is presented to the Guelph Police Services Board for review and approval.
REPORT: The Ministry of Community Safety and Correctional Services has received the application for the appointment of Thomas Gill as a Special Constable with the University of Guelph.
The candidate has successfully completed all required training for the position and meets the professional qualifications required for the position of Special Constable. The candidate has successfully passed the security screening and a thorough background investigation. The Ministry has approved the above noted application contingent on the Board’s approval.
Based on all of the information we have, the above candidate is recommended to be appointed as a Special Constable as set out in the approved application.
MOVED THAT:
• Thomas Gill be appointed as a Special Constable with the University of Guelph effective September 14, 2020.
CORPORATE BUSINESS PLAN: Police Services Act 4. (1) Every municipality to which this subsection applies shall provide adequate and effective police services in accordance with its needs. 1997, c. 8, s. 3.
Page 52
FINANCIAL IMPLICATIONS: The compensation and benefit costs associated with the appointment of the University of Guelph Special Constable will be covered by the University of Guelph.
ATTACHMENTS: Nil Page 53
GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
OFFICE OF THE GUELPH POLICE SERVICES BOARD
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: October 15, 2020
PREPARED BY: Cheryl Polonenko, Executive Assistant, Guelph Police Services Board
SUBJECT: COMMUNITY ACCOUNT QUARTERLY REPORT (July 1 – September 30, 2020)
PREPARED BY: Cheryl Polonenko, Executive Assistant to the Guelph Police Services Board
APPROVED BY: Robert Carter, Chair of the Board
RECOMMENDATIONS: For information only.
REPORT: As of September 30, the 2020 Community Account balance was $9,169.52. On October 1, 2020, a deposit of a large amount of found cash and two cheques from Police Auctions was made into the account, bringing the account balance to $20,793.83.
During the third quarter of 2020, there were the following community account transactions:
Receipts: Interest $ 287.261 Police Auctions $ 333.22 Matured GIC $ 17,000.00 Total Receipts: $17,620.48
Disbursements: Community and/or police groups $ 1,000.00 2 GIC purchase $ 17,287.00 Bank service charges $ 8.00 Total Disbursements: $ 17,295.00
1 Includes interest from the matured GIC. 2 Groups receiving funds: Big Brothers Big Sisters ($500) Michael House ($500)
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Investments:
The following are the Guelph Police Services Board current investments:
Investment Interest Date Principal Interest % Amount Maturity Date Maturity Amount 13-Feb-20 $1,616.40 1.45% per year $23.57 15-Feb-21 $1,639.97 10-Mar-20 $7,051.45 1.25% per year $88.14 10-Mar-21 $7,139.59 03-Sep-20 $7,077.00 0.2% per year $14.15 03-Sep-21 $7,091.15 03-Sep-20 $10,210.00 0.25% per year $12.80 05-Mar-21 $10,222.80 **08-Oct-20 $4,910.61 0.35% per year $8.48 06-Apr-21 $4,919.09 **(GPA/SOA Thompson estate funds held in trust)
In 2014, the Board instituted a tender process for the audit of the Community Account, as one firm had been doing the audit since the inception of the Community Account. The term of the engagement is three years. Tonin & Co. was the successful firm for the 2017 – 2019 term. They have been performing a Review Engagement on the account and we have enjoyed a very good working relationship.
Before year-end, a request for proposal will be sent out for the next three year term, 2020 – 2022. The Executive Assistant will keep the Board apprised of the status of same through the quarterly report in January 2021.
ATTACHMENTS: Nil
Page 55 Guelph Police Services Board
Open Meeting – October 15, 2020 Board Correspondence Report
Correspondence Received • September 21, 2020 – OAPSB Virtual Labour Seminar Sponsorship request • October 6, 2020 – Kim Cusimano, Executive Director, People and Information Network, Request to Appear as a Delegation • October 7, 2020 - Letters in support of PIN Delegation o Geoff Vogt, Chief Integration Officer, YMCA of Three Rivers o Sue Caughill, Branch Manager, St. John Ambulance, Guelph Branch o Michelle Martin, Executive Director, Alzheimer Society Waterloo Wellington o Barb Eastman-Lewin, Events & Volunteer Coordinator, Alzheimer Society Waterloo Wellington o Carlo Zen, Student Success Lead, Upper Grand District School Board o Rev. John Borthwick, Minister, St. Andrew’s Guelph o Sly Castaldi, Executive Director, Guelph-Wellington Women in Crisis o Michael Treadgold, Executive Director, Big Brothers Big Sisters of Guelph o Joanne Young Evans, Executive Director, Family Counselling and Support Services o Dwight Smikle, Chair of the Board, Crestwicke Baptist Church o Susan Newcombe, President, Learning Disabilities Association of Wellington County o Gillian Cornell, Immediate Relief Program Manager, HOPE House Guelph o Karan Mann, Equity & Volunteer Services Manager, Family & Children’s Services o Vanessa Terpstra, Manager, Home and Community Care, Waterloo Wellington Dufferin VON o Dr. Sarah Schorno, Unit Chief, Medical First Response Division, St. John Ambulance – Guelph o David Wormold, President, St. Joseph’s Health Centre o Christina Porter, Director of Children’s Ministries, Calvary Baptist Church o Emilie Romita, Coordinator, St. John Ambulance Therapy Dog Unit o Angie Gazzola, Business Administrator, Holy Rosary Church
Correspondence Issued • September 17, 2020 – Letter to Mayor Cam Guthrie re: 2021 GPS Capital Budget • September 22, 2020 – Letter to Abby Deshman, Ruth Goba, Christa Big Canoe, Ryan Peck • Guelph Police Service Promotions: Kelley McKeown, S/Sgt. Jason Guardiero, S/Sgt. Carrie Gale, Lisa Pelton • Guelph Police Service New Hires: Melissa Anthony, Ryan Horvat, Emily Richardson, Victoria van Breda, Kerri Hall, Alanna Tees Page 56 Page 57 Page 58 Page 59 Page 60 Page 61 Page 62 Page 63 Page 64 Page 65 Page 66 Page 67 Page 68 Page 69 Page 70 Page 71 Page 72 Page 73 Page 74 Page 75 Page 76 Page 77 Page 78 Page 79 Page 80 Page 81 Page 82 Page 83
October 13, 2020
Robert Carter Chair Guelph Police Services Board
Dear Mr. Carter,
I am writing you regarding the decision for Guelph Police Services to no longer provide free Police Records Checks through the BestMatch program.
Holy Rosary Church is a vibrant parish with many ministries all manned by volunteers. We are mandated by our regulating body, the Diocese of Hamilton to do screening of volunteers and Police Records Checks for individuals volunteering in “high risk” ministries. This includes but is not limited to people volunteering with seniors, youth and money. The Diocese requires updated checks every 5 years resulting in approximately 20 each year. At a cost of $40 each, this is an added expense of $800 per year.
None of the ministries receive funding from their works. This leaves two choices, either to make the volunteer pay or for the church to take the monies from an already strapped cash flow. We would be uncomfortable requiring volunteers to pay for this when they already give of their time and other expenses such as gas.
I am asking you to please reconsider the decision to stop providing free Police Records Checks.
Sincerely, Holy Rosary Parish
Angie
Angie Gazzola Business Administrator Page 84
October 13, 2020
Robert Carter Chair Guelph Police Services Board
Dear Mr. Carter,
I am writing you regarding the decision for Guelph Police Services to no longer provide free Police Records Checks through the BestMatch program.
Holy Rosary Church is a vibrant parish with many ministries all manned by volunteers. We are mandated by our regulating body, the Diocese of Hamilton to do screening of volunteers and Police Records Checks for individuals volunteering in “high risk” ministries. This includes but is not limited to people volunteering with seniors, youth and money. The Diocese requires updated checks every 5 years resulting in approximately 20 each year. At a cost of $40 each, this is an added expense of $800 per year.
None of the ministries receive funding from their works. This leaves two choices, either to make the volunteer pay or for the church to take the monies from an already strapped cash flow. We would be uncomfortable requiring volunteers to pay for this when they already give of their time and other expenses such as gas.
I am asking you to please reconsider the decision to stop providing free Police Records Checks.
Sincerely, Holy Rosary Parish
Angie
Angie Gazzola Business Administrator Page 85 Page 86 Page 87 Page 88
GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
OFFICE OF THE CHIEF OF POLICE
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: Thursday the 15th October 2020
SUBJECT: PROFESSIONAL STANDARDS THIRD QUARTER REPORT 2020
PREPARED BY: Andrea Ninacs, Inspector, Executive Services
APPROVED BY: Daryl Goetz, Deputy Chief
RECOMMENDATION:
Information only.
SUMMARY:
The following statistics encompass complaints and investigations that have been undertaken during the period from July 1st to September 30th, 2020.
REPORT – THIRD QUARTER:
PUBLIC COMPLAINTS - O.I.P.R.D. UPDATE:
In the third quarter of 2020 the Guelph Police Service (G.P.S.) received 12 new public complaints through the Office of the Independent Police Review Director (O.I.P.R.D.). 9 were screened out by the O.I.R.P.D. at the outset and 3 matters referred to Professional Standards for investigation have been concluded. 33 public complaints have been received to date for 2020. 1 investigation from 2018 is deferred until the conclusion of a criminal trial. This trial date has been postponed from the original date in June 2020 until February of 2021 due to the backlog of cases resulting from court closures during the provincial state of emergency caused by COVID-19.
S.I.U. UPDATE: There have been 4 matters reported to the Special Investigations Unit (S.I.U.) in the third quarter of 2020 resulting in the S.I.U. invoking their mandate on 3 occasions. 2 investigations were terminated by the S.I.U. and 1 remains ongoing. There is 1 ongoing investigation from the second quarter of 2020. There are 2 matters from 2019 where charges were laid against the subject officers which currently remains before the courts.
INTERNAL UPDATE:
There have been 2 new internal investigations initiated in the third quarter of 2020. One has been Page 89
concluded, and the other is ongoing. The Chief’s Complaint investigation commenced in the second quarter of 2020 has been concluded. An outstanding Chief’s Complaint initiated in the third quarter of 2019 will await the conclusion of the related criminal proceeding prior to commencing. A Chief’s Complaint commenced in the first quarter of 2018 is at the hearing stage with the matter scheduled to reconvene for a continuation in the fourth quarter of 2020.
LOCAL INQUIRIES:
In the third quarter of 2020, the Guelph Police Service Professional Standards Branch received 16 Local Inquiries. These Local Inquiries are in addition to the public complaints received through the O.I.P.R.D. and may be resolved at an early juncture without the matter becoming a formal public complaint filed with the O.I.P.R.D.
REQUEST FOR REVIEW:
There have been 2 requests during the third quarter of 2020 to review incidents investigated by the Professional Standards Branch (P.S.B.). Both reviews concluded this quarter with the O.I.P.R.D. upholding the original finding by Professional Standards that the complaint was unsubstantiated.
CORPORATE BUSINESS PLAN:
Champion our community and our members which will assist with community satisfaction with Guelph Policing services
FINANCIAL IMPLICATIONS:
At the present time, the costs are contained within the 2020 Guelph Police operating budget.
ATTACHMENTS:
Appendix A – Statistical comparison of the previous five years.
Page 90
Appendix “A”
THIRD QUARTER-FIVE YEAR COMPARABLES
2016 2017 2018 2019 2020 Public Complaints 6 8 1 6 12 Local Resolutions *1 0 0 0 0 0 Local Inquiries *2 0 0 0 3 16 Customer Service Resolution *3 0 0 1 0 0 Internal Investigations 1 0 1 2 2 SIU Investigations 2 0 3 1 3
*1 Local Resolution – under the Office of the Independent Police Review Director (O.I.P.R.D.) legislation which commenced in October 2009, complaints which are not part of the public complaints system and where agreement is reached to resolve less serious complaints between the police service and the complainant.
*2 Local Inquiry - under the Office of the Independent Police Review Director (O.I.P.R.D.) legislation which commenced in October 2009, where the complainant attends to police service for a local resolution matter but refuses to complete or sign the local resolution form.
*3 Customer Service Resolution- under the Office of the Independent Police Review Director (O.I.P.R.D.) legislation CSR is a confidential process where the parties exchange perspectives to understand what happened, discuss their concerns and take an active part in resolving the issues. CSR is an option for less serious complaints.
Page 91 GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
OFFICE OF THE CHIEF OF POLICE
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: October 15, 2020
SUBJECT: Missing Persons Act, 2018 – Annual Report
PREPARED BY: Steve Gill, Inspector
APPROVED BY: Judith Sidlofsky Stoffman, Legal Counsel
RECOMMENDATION: For information only.
SUMMARY:
In accordance with O.Reg.182/19 under the Missing Persons Act, 2018, an Annual Report which reflects the number and types of Urgent Demands for records for missing persons investigations requested in the preceding year must be prepared and submitted by every police service in the province by April 1st annually. The information contained in the report must be publicly available by June 1st annually.
Unfortunately, as this was the first year for reporting under the legislation there was an oversight. During the timeframe for reporting the Service saw significant changes in supervision of the area responsible for this Report because of retirements and promotions. The deadline was inadvertently missed.
The requisite report has now been filed with the Ministry and has been posted on the Service’s website as required by the legislation.
The Service undertakes to the Board that it will ensure the timely filing of the Annual Report on April 1, 2021.
CORPORATE BUSINESS PLAN: N/A
FINANCIAL IMPLICATIONS: N/A
ATTACHMENTS: Annual Report under the Missing Persons Act, 2018 for the year 2019.
Page 92 Page 93 Page 94 GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
OFFICE OF THE CHIEF OF POLICE
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: October 15, 2020
SUBJECT: Seniors Crime
PREPARED BY: John Robinson (Research and Development Office)
APPROVED BY: Judith Stoffman (Legal Counsel)
RECOMMENDATION:
Receive for information.
SUMMARY:
In response to a general enquiry regarding seniors crime that arose at the Guelph Police Services Board meeting of September 17, 2020, this report provides relevant occurrence statistics and a description of a key position within the Guelph Police Service dedicated to responding to and preventing victimization of seniors.
REPORT:
As is the case with other age groups, seniors (i.e., persons aged 65 years or older at the time of an occurrence) are more often victims of property-related crimes (i.e., non-violent crimes) than victims of person-related crimes (e.g., assaults). The included chart shows that for the past 5 years and the current year-to-date the most common occurrences reported involve theft under $5,000 and fraud/financial elder abuse. Physical assaults, robberies and domestic related occurrences (including all familial relationships) are less commonly reported, but are concerning nonetheless. There was a total of 5 occurrences of sexual assault reported across the 5 plus years (although many occurrences likely go unreported as with other age groups).
Page 95
Seniors Occurrences 90 80 70 60 50 40 30 20 10 0 2015 2016 2017 2018 2019 2020* 9 months
Theft Fraud/Financial Domestic Assualts (non sexual) Robbery
The Guelph Police Service places a high priority on responding to and preventing crime involving vulnerable persons in our community, including our senior citizens. Like many services across the Province the Guelph Police Service has dedicated personnel with the mandate of monitoring, responding to and taking proactive action to prevent victimization of seniors.
The Domestic Violence/Seniors at Risk Coordinator
The Service has a detective constable within the Investigative Services Branch that is designated as the Domestic Violence/Seniors at Risk Coordinator (DV/SRC). The DV/SRC engages in both investigations of occurrences involving seniors as victims and in seniors’ crime prevention initiatives.
The DV/SRC is made aware of occurrences requiring investigation within the mandate of the position by fellow officers (frequently front-line officers) and through a network of staff at community agencies and service provider partners (e.g, the Seniors at Risk Clinical Consultant of the Community Mental Health Association; Seniors Counsellor at Women in Crisis) and works closely with these and other stakeholders (e.g., Guelph General Hospital geriatric emergency medical nurses; Office of the Public Guardian and Trustee; Senior Support Team with Waterloo- Wellington Local Health Integrated Network; and long term care facilities and retirement homes) in the interest of seniors’ well-being.
The DV/SRC is a member of the Law Enforcement Agencies Protecting Seniors (LEAPS) committee which is comprised of members of police services from across the Province. The LEAPS committee meets on a monthly basis to discuss issues relevant to safeguarding seniors and how police services are handling occurrences. Cases are discussed for the purposes of sharing insight on how investigations were undertaken and lessons learned. The LEAPS committee is predominantly comprised of police personnel but assistance/expertise is obtained from financial institutions, Office of the Public Guardian and Trustee, Advocacy Centre for the Elderly, the Ontario Police College and others. LEAPS is currently chaired by a detective constable with the Hamilton Police Service and co-chaired by a member of Elder Abuse Prevention Ontario and counselled by a member of the Law Society of Upper Canada. Page 96
With respect to senior crime prevention initiatives, the DV/SRC engages in collaborative outreach and resource development initiatives with community agency partners and directly with seniors. The Community Mental Health Association is a primary facilitator of joint initiatives and outreach efforts. Examples of DV/SRC activities and initiatives include: Presentations to: elderly victims and new citizens (ESL) from culturally diverse locations in collaboration with Women in Crises; St. Joseph’s Health Centre senior’s day program and brain injury groups; seniors associated with Canadian Hearing Society; St. Joseph’s Church volunteer outreach workers; Evergreen Seniors Centre; and Guelph Wellington Hoarding Network Sits on local Seniors at Risk Committee (meet monthly to discuss local issues with seniors in the community requiring assistance with housing, finances, safety, medical needs, etc.) Safety audit home visits and follow ups with clients at risk Participation in the development of Seniors at Risk – Guelph Wellington website https://seniorsatrisk.cmha.ca and guidebook
CORPORATE BUSINESS PLAN:
Community Policing
FINANCIAL IMPLICATIONS:
N/A
ATTACHMENTS:
An Extract from Guelph Wellington Seniors At Risk – Guidebook for Service Providers
(Entire document can be found at gwseniorsatrisk.ca) Page 97
Guidebook for Service Providers
This guidebook was developed and validated by a working group of the Guelph Wellington Seniors at Risk Network with funding from the Ministry for Seniors and Accessibility, Seniors Community Grant Program and with support from the Canadian Mental Health Association Waterloo Wellington.
gwseniorsatrisk.ca
The content in this document is intended for information purposes only and should be noted that it may not be comprehensive of every service available for older adults in Guelph Wellington. It does not provide legal or medical advice. If you have a health question, you should consult a physician or other qualified healthcare provider. If you have a legal question, you should consult a lawyer.
Funded by:
Page 98 Guelph Wellington Seniors at Risk – Guidebook for Service Providers
Preface The proportion of our senior population is steadily on the rise, and there is an increasing need for and demand on community services, home care services, and family caregivers to provide a degree of support that ensures older adults can remain safe and well in 18% their homes for as long as possible. As people age we of Guelph can predict that at some point their health and social Wellington situations are going to change. Increasingly, there is a residents are need to address the issue of vulnerable older adults who live at risk in the community. Many have currently adults significant cognitive, mental health, and physical aged 65+. problems yet may not seek assistance. Support and (stats Canada, intervention requires an interdisciplinary approach to 2016 census) care (Culo, S., 2011).
For the purposes of this guidebook, a “senior at risk” is defined as an older adult whose situation is having a negative impact on their independence, personal well-being and overall quality of life. Their situation could be a result of their own challenges in caring for themselves or challenges resulting from their trust or dependence on someone else.
Geriatric specialists are frequently called upon to assess and manage vulnerable at risk older adults. Opinions regarding capability, capacity and safety are often needed. The older adult at risk may ignore recommendations from medical or health service providers, refuse long term care placement, experience abuse, neglect or discrimination, suffer from self-neglect, drive dangerously, or live in an unsuitable or unsafe environment. These situations are compounded by complexity with health, legal, social and ethical issues and offer challenges for community service providers supporting the older adult at risk (Culo, S., 2011).
5 Page 99 Guelph Wellington Seniors at Risk – Guidebook for Service Providers
The Guelph Wellington Seniors at Risk: Guidebook for Service Providers was informed through a series of consultations and working 34% group meetings with experts from across sectors including older adults. The guidebook of all City of Guelph outlines dimensions of risk using the SAFE (Suicide, Social, Substance; Abuse and Neglect; residents will be adults Functional; Environmental) acronym that was aged 55 years and developed during the content development older by 2031. phase. (OAS Guelph, 2018)
This guidebook provides a hard copy of the content that is displayed on the Guelph Wellington Seniors at Risk website (gwseniorsatrisk.ca) is intended to work alongside the Is it SAFE? Tool as a companion for reviewing different aspects of risk and considerations for capacity, privacy, legislation, and reporting. It offers providers appropriate resources for further assessment, safety planning, intervention and community referrals. Content provided in this guidebook is referenced from credible sources and offers providers direct links to need to know legislation and best practice.
Resources are highlighted in boxes throughout this guidebook
6 Page 100 Guelph Wellington Seniors at Risk – Guidebook for Service Providers
Executive Summary As this guidebook explores the many dimensions of vulnerability a short acronym (SAFE) was developed to assist service providers in guiding their assessment of risk. Each dimension will provide reference to further assessment and screening tools if applicable, as well as general best practice resources and considerations.
Suicide, Social, Substance Although this section is broad with respect to each of the three sub-dimensions, consideration should be given to how each may impact one another. In this section we will explore depression, suicide, social isolation, inclusion and diversity, and how substance misuse or dependence can lead to increased risk and vulnerability.
Abuse & Neglect In addition to the types of Elder Abuse, this section provides further insight into topics such as intimate partner violence, the importance of risk assessments, and navigating the justice sector.
Functional This section reviews how changes in both physical and cognitive abilities can lead to challenges with self-neglect, falls, delirium, driving, wandering and the risks associated with polypharmacy.
Environmental Access to safe, affordable and stable housing is a strong social determinant of health. This section explores the need for Long Term Care and the risks associated with unstable or inappropriate housing for older adults including additional challenges with hoarding and/or squalor.
7 Page 101 Guelph Wellington Seniors at Risk – Guidebook for Service Providers
Support by Sector One of the foundational principles of supporting older adults at risk is that risk is a shared responsibility of the community as a whole. This guidebook was developed in partnership with a variety of sectors that support older adults at risk in unique ways. This section offers an overview of many programs and services across sectors that may be helpful for service providers when determining your response. The sectors highlighted in this section include:
● Justice
● Community
● Health Care
● Crisis
● Social Service
Other Considerations When determining your support plan as a service provider, consideration should be given to the impact of risk (severity and probability of harm) and the vulnerability of the older adult. It should be noted that there are some key considerations that should be a part of every risk assessment.
Privacy & Reporting It is important to familiarize yourself with privacy legislation, including ‘circle of care’ so that you are familiar with how a risk assessment of imminent harm can impact a health care provider’s response to support. This section also covers what you might need to know about mandatory reporting.
Consent & Capacity Consent and capacity are important considerations when determining your plan of support. It highlights necessary legislation, defines Powers of Attorney and links to resources for capacity assessment. It also reviews why Advance Care Planning is so important.
8 Page 102 Guelph Wellington Seniors at Risk – Guidebook for Service Providers
Interpretation Services Select health system partners and providers now have access to free professional interpretation services for clients. These services are available to clients wherever they live in Guelph Wellington and are available in person or over the phone. Funding for this initiative is being provided by the Waterloo Wellington LHIN; and, services will be arranged through the KW Multicultural Centre in partnership with Immigrant Services Guelph Wellington and Access Alliance Language Services. To access services, family physicians or clinicians will simply need to contact the Kitchener-Waterloo Multicultural Centre at 519‑745‑2593 to arrange interpretation services for their patients.
9 Page 103 GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
OFFICE OF THE GUELPH POLICE SERVICES BOARD
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: October 15, 2020
SUBJECT: Finance Committee Terms of Reference Amendment
PREPARED BY: Cheryl Polonenko, Executive Assistant
APPROVED BY: Robert Carter, Chair of the Board
RECOMMENDATION:
THAT the Guelph Police Services Board approve an amendment to the Terms of Reference for the Finance Committee as set out in this report.
REPORT:
The Finance Committee was established by the Board on August 3, 2020. The Committee developed Terms of Reference for the Committee that were approved by the Board on September 17, 2020. The Committee is requesting that the Board approve a change to the section entitled “Financial Responsibility” as follows:
Review the Statement of Financial Position of GPS at the call of the Committee Chair and report to the Board on such.
ATTACHMENTS:
Appendix A – Finance Committee Terms of Reference (with change noted)
Page 104 Appendix A
Guelph Police Services Board (the Board)
Finance Committee (the Committee)
Terms of Reference
The responsibility for financial reporting is vested in the Chief of the Guelph Police Service (GPS) and is overseen by the Board. The Board establishes the operating budget for presentation to City Council for ratification.
Purpose:
The Finance Committee is a standing sub-committee of the Board. The purpose of the Finance Committee is to assist the Board in the following areas:
The GPS operating and capital budgets. Periodic financial reporting such as expenditures compared to budget.
Any other matters as deemed appropriate by the Committee.
Composition and Appointment of Members:
The Committee will review the composition of the Finance Committee annually at the first meeting of every year. The Committee shall be comprised of three Board members. The Chair shall be chosen from the Board Members other than the Board Chair. The Chief of Police (and/or designate) shall attend meetings to participate and provide specific expertise or information to the Committee. Other persons having special expertise may also be invited to attend meetings to assist the Committee in fulfilling its responsibilities.
Duties and Responsibilities:
1. Budget
The Committee, in collaboration with the Chief, will review the budget for the Guelph Police Service and make recommendations for approval by the Board. The Finance Committee Chair shall present the budget to the Board for approval in advance of the scheduled time to present the budget to City Council for its approval.
: Page 105
The Committee shall
Ensure that the budget enables the delivery of the strategic plan of the GPS; Ensure the proposed budget contains sufficient resources to provide adequate and effective policing.
2. Financial Responsibility
The Committee will review and monitor the financial condition of the GPS. In order to accomplish this, the Committee shall:
Recommend the format of financial information for presentation to the Board; Review the Statement of Financial Position of GPS on a quarterly basis at the call of the Committee Chair and report to the Board on such;
3. Other Duties
The Committee Chair shall review the expenses of the Board members, the Chair and Chief annually; Review information from management on any alleged or suspected fraud. Prepare a report of Committee meetings for presentation to the Board; Review annually these Terms of Reference and make recommendations to the Board on any areas where action or improvement is needed; Annually consider its own performance to ensure it is operating at maximum effectiveness and recommend any changes necessary to the Board for approval.
Meetings:
Meetings of the Committee shall be at the call of the Chair. A majority of members present at a meeting shall constitute a quorum.
Page 106 GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
OFFICE OF THE CHIEF OF POLICE
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: October 8th, 2020
SUBJECT: The People and Information Network (PIN) and Guelph Police Service (GPS)
PREPARED BY: Sandra Odorico
APPROVED BY: Inspector Grover
RECOMMENDATION: THAT the Guelph Police Services Board approve the staff recommended changes for user fees for Police Record Checks for Volunteers with a valid authorization number from the current $0.00 to $35.00, effective January 1, 2021, and THAT Schedule A of By-law 149 (2013) be amended to reflect this change, effective January 1, 2021.
SUMMARY:
Police Record checks require a search in police database systems about an individual. The requirement to obtain a police record check is not from the police service but from prospective volunteer organizations and employers. Individuals are required to attend to their local police service to apply for the required level police record check. There are three levels of checks: Criminal Record Check, Criminal Record and Judicial Matters Check and Vulnerable Sector Check. The level of police record check is determined by the requesting organization.
For the year 2000, the Guelph Police Service’s 2001 Annual Report reflected a total of 3,180 record checks performed broken down into 1,998 checks for volunteers and 1,182 checks for employment.
Now, nearly two decades later, the volume for 2019 record checks has increased to 10,408 broken down into 4,209 checks for volunteers and 6,199 checks for employment.
Within the nineteen year time period, record checks have moved from being a local police managed product to a process that must follow the Police Record Checks Reform Act, 2015, S.O. 2015, c.30.
The legacy agreement between the City of Guelph, The People and Information Network (PIN) and Guelph Police Service was established in 2013 with the intent of providing best practices for volunteer organizations. It has, however, been replaced by current legislation and guidelines.
Under the legacy agreement, those organization affiliated with PIN through membership therein, Page 107 derive the benefit of free record checks. However, statistics reflect that, presently, approximately half of Guelph volunteer and non-profit organizations are paying for record checks as they are not affiliated with the PIN.
REPORT:
In 2000, the record check process was not consistent from police service to police service. Each police service produced their own unique product. There was no standardization of processes. In spite of these inconsistencies, all organizations began to use police records checks as a risk mitigation tool. During this period, police services began to see increased volumes, technology changes, privacy concerns and legal challenges with respect to the record check process. Work began amongst the police community to address these issues.
In 2011, LEARN (Law Enforcement & Records (Managers) Network) began to create one of many guidelines to establish some consistency among Ontario’s police services with respect to the record check process. They worked closely with many non-profit organizations, community groups, volunteer organizations, provincial and federal agencies and the Ontario Chiefs of Police to develop a comprehensive approach. Items such as standard practices, forms and release of information and adherence to provincial and federal legislation were examined. This process was a herculean task (see: Appendix A – A Summary of the Evolution of Police Record Checks in Ontario). What became apparent was the need for was record check legislation. Finally, on November 1, 2018, the Police Record Checks Reform Act (“the Act”) was proclaimed.
Prior to the Act’s proclamation, individual police services struggled locally to deal with the myriad of procedural changes, legal challenges, required technology implementations and increasing demands for record checks.
In 2013, faced with increased demands for resources, GPS had no choice but to review the fees for record checks. GPS faced a deficit situation as volunteers were processed at no cost. PIN, (known previously as the Volunteer Centre of Guelph Wellington), the City of Guelph and GPS strategized to address this challenge and an agreement was reached. The aim of the agreement was expressed through the media release of June 24, 2014 which stated: “Through education and one-on-one support, the program will also encourage and support organizations to implement best practices in screening rather than relying on police records checks as a primary or sole screening tool.” (See: Appendix B -- BPVSP Media Release June 24, 2013).
As indicated in the media release, PIN members were not charged for record checks and for those volunteer groups who did not join the PIN, a fee was assigned. It was hoped that a reduction on police resources would be seen.
In spite of the excellent work done by PIN to develop other strategies for the volunteer and non- profit community, record checks have continued to be used as the method of choice for risk mitigation. As noted below, demands for record checks stayed well in the thousands over the past five years for all volunteer and non-profit community organizations.
2015 2016 2017 2018 2019 Grand Total 4588 5540 4858 3269 4209
Page 108
As previously noted, on November 1, 2018 the Police Record Check Reform Act 2015 was proclaimed. The standardization of record check process was achieved due to the legislation itself and the accompanying OACP LEARN Companion to the Police Record Check Reform Act 2015 guideline document. With this standardization in place, there is no need for the establishment of individual best practices with community groups at the local police level. The processes are legislated provincially and the guidelines, endorsed by all Chiefs in the Province, are adhered to by all services.
The Act and Guidelines have served to clarify issues of previous concern for this and other services. For example, record checks for youth are now not authorized under the Act unless the requesting organization is a federal, provincial or municipal government. This has halted what was becoming an increasing demand for record checks for youth volunteering with many sporting organizations.
Unfortunately, the cost to manage the record check process still lies with the police service and, as noted, there is still no significant volume reduction. Police services must use staff resources and maintain complex technical systems in order to provide record checks to volunteers.
Below is the breakdown for record check totals for 2019 between the PIN members and those organizations whose members pay $35.00 for their record checks. The chart reflects almost a 50-50 split.
Breakdown of 2019 Volunteer - PIN and Paying Non-Profit Organizations Type of Record Check 2019 Totals PIN Paying Organizations Criminal Record Check 49 27 22 Criminal Record And Judicial Matters Check 412 172 240 Vulnerable Sector Check 3748 1975 1773 Grand Total 4209 2174 2035
The metrics clearly indicate that there are a large number of organizations with volunteer positions that have chosen not to affiliate with the PIN.
With the foregoing in mind, it is imperative that the issue of fairness for all Guelph citizens be considered. An equitable fee structure should be implemented for all volunteer and non-profit organizations in the City of Guelph.
With challenges such as COIVD-19, police services are facing greater demands on their resources than ever before to meet increased online needs and in-house safety protocols. Unless there are significant changes federally, provincially and municipally, the demand for record checks will continue and GPS will continue to spend resource to fulfill these legislative requirements.
It is our recommendation that the legacy agreement and corresponding processes put into place in 2013 be retired. The intent to provide best practices has been achieved with the current legislation and provincially supported guidelines. The partnership between the City of Guelph and PIN to encourage community volunteerism is vital and important and one to be applauded. However, the continued role of Guelph Police Service within this dynamic is unnecessary.
Page 109
In reality, under the current framework, the GPS is providing free checks to a select group of Guelph citizens while resource costs for that select group are being covered exclusively by the GPS in providing this service.
The 2021 Budget Committee proposed a budget which included equitable user fees for all. Should the termination of the legacy agreement with PIN not be approved, the year 2021 will reflect a $74,000.00 deficit in the GPS budget. This deficit aligns directly with the cost incurred by this Service in providing free record checks to PIN affiliated organizations.
Accordingly, it is recommended that the provision for cost for free record checks to PIN members be terminated effective January 1, 2021.
CORPORATE BUSINESS PLAN: N/A
FINANCIAL IMPLICATIONS: If the recommendation is passed, there is no impact to the budget however if the recommendation is not passed the 2021 Budget will see a $74,000 deficit.
ATTACHMENTS:
Appendix A OACP LEARN document - Introduction and Evolution of Police Record Checks in Ontario from the OACP LEARN Companion to the Police Record Check Reform Act 2015
Appendix B BPVSP Media Release June 24, 2013
Page 110 Page 111 Page 112 Page 113 Page 114 Page 115 Page 116 Page 117 Page 118 GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
OFFICE OF THE CHIEF OF POLICE
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: October 15, 2020
SUBJECT: Priority 9 Calls for Service and 9-1-1 Hang-ups
PREPARED BY: Jessica Abra, Research Analyst
APPROVED BY: Judith Sidlofsky Stoffman, Legal Counsel
RECOMMENDATION:
For information only.
SUMMARY:
The Research and Development Office of the Legal Services Branch has prepared this report to provide the Guelph Police Services Board with information regarding Priority 9 calls for Service and 9-1-1 hang-up calls, as requested.
This report summarizes the types of calls received by the Service in terms of priority, neighbourhood and response times and considers the factors impacting those metrics.
REPORT:
The following table displays the number of Priority 9 calls for serviced received by the Service in 2019 and 2020 for the period of January to June:
Priority 9 Calls for Service 2019 2020 9281-COMPASSIONATE TO LOCATE - CHECK WELL-BEING 1 - 9284-COMPASSIONATE TO LOCATE - 9-1-1 DROP/NO VOICE CONTACT 2 1 9285-COMPASSIONATE TO LOCATE - 9-1-1 VOICE CONTACT - POLICE RESPONSE 1 - 9378-MENTALLY ILL PERSON - SUBJECT LOCATED - INSUFFICIENT GROUNDS FOR - 1 APPREHENSION 9395-DANGEROUS CONDITION - AT/NEAR ROADWAY/HIGHWAY 1 - 9434-GENERAL PROP. FOUND - 1 9661-BREACH JUDICIAL ORDER - PROBATION - 1 9805-ADMINISTRATIVE - OTHER 5 1 9810-ALERT 2 2 Page 113
9811-AMBER ALERT 5 2 9812-PROVINCIAL ALERT 57 65 9813-ZONE ALERT 95 136 9814-FLOOD ALERT 6 4 9815-COMMUNITY ALERT 5 11 9960-ADMINISTRATIVE NOTICE (9-1-1 CALL) 415 305 9961-COMMUNICATIONS INITIATED BELL TRACE - NOT SUCCESSFUL 1 1 9962-9-1-1 NO ANIALI OR NO CALL BACK NUMBER 1,570 1,724 9963-CELL PHONE AUTO DIAL ERROR (9) 1,241 1,292 9964-TELEPHONE SYSTEM/EQUIPMENT ERROR 108 129 9965-UNINTENTIONAL MISTAKE - ADULT 1,724 2,648 9966-UNINTENTIONAL MISTAKE - CHILD (UNDER 16) 145 272 9967-INTENTIONAL MISUSE - ADULT 182 205 9968-INTENTIONAL MISUSE - CHILD (UNDER 16) 41 35 9969-VOIP 4 2 9990-FILED 9-1-1- CALL 6,016 5,464 TOTAL 11,627 12,302
Notes: • The calls are colour coded based on call category • While all calls for service have a default priority status, the status of a call can be altered based on the specifics of that call (i.e., if the call is not as serious as the call type usually indicates) • A Provincial Alert is an alert received from CPIC; a Supervisor may request that a call for service is generated for that alert • A Zone Alert could be used for alert information that is not attached to a particular call for service, such as another police service asking for an alert for a robbery suspect • A Filed 9-1-1 Call is a valid 9-1-1 call to which the Guelph Police Service is not responding, such as calls for OPP, EMS, or Fire. This call type is also used if the 9-1-1 caller is being referred to the Collision Reporting Centre or to the General Office, or for pre-arranged test calls.
9960 Calls for Service (colour code – purple): • Unintentional mistakes and errors are the greatest among this category of calls for service, with more in 2020 than in 2019. 9-1-1 hang-up calls where the call cannot be returned due to no call back number, etc., are also very high. • These calls for service were analyzed to determine if there were any observable trends by time of day, day of week, of month of the year. No trends were observed, beyond the fact that these calls are more likely to be made during daylight versus nighttime hours (see below).
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9960 Calls by Hour of the Day, January to June 2019 and 2020, Guelph Police Service 500 400 300 200 100 0
2019 2020
• Statistics gathered from other police services responding to an information request indicate that in most cases, these calls are increasing in other jurisdictions as well; some figures from 2019 include: o Peel Regional – 226,782 o Toronto – 136,538 o OPP – 107,722 o York Regional – 97,410 o Durham Regional – 51,000 o Windsor – 36,970 o Barrie – 14,495 . Note: there may differences in the methods employed to calculate these statistics, and thus caution should be used when comparing these figures • Other police services were also asked about the strategies they have employed to reduce these calls. After reviewing the responses and Guelph’s own statistics, possible routes to reducing 9-1-1 hang-ups and/or reducing the resources required to respond to these calls include: o A public education campaign; o Alternate responses to reduce the resources employed for these calls (e.g., automatic text response) o Liaising with cellphone providers to determine other possible strategies for reducing misdials (e.g., instructions on how to change phone settings to reduce 9-1-1 misdials)
The Guelph Police Service’s Communications and Dispatch procedure, including how the Service responds to dropped 9-1-1 calls (i.e., hang-ups, misdials, etc.), is currently under review.
CORPORATE BUSINESS PLAN: N/A
FINANCIAL IMPLICATIONS: N/A
ATTACHMENTS: N/A
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GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
FINANCIAL SERVICES
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: Thursday, October 15, 2020
SUBJECT: 2021-2024 OPERATING BUDGET AND FORECAST
PREPARED BY: Lisa Pelton, Supervisor and Lisa Rintoul, Analyst - Financial Services
APPROVED BY: Daryl Goetz, Deputy Chief of Police
RECOMMENDATIONS:
WHEREAS the Guelph Police Services Board is committed to the priorities from the 2019-2021 Strategic Plan and to its responsibility for the provision of adequate and effective policing for the City of Guelph; and
WHEREAS the Guelph Police Services Board has reviewed the proposed 2021–2024 operating budget and forecast in consideration of the City of Guelph’s 2021-2024 budget process guideline; and
WHEREAS the Guelph Police Services Board presented its Operating budget to the public on September 17, 2020 and provided an opportunity for feedback; therefore, BE IT RESOLVED that the Guelph Police Services Board approve the Guelph Police Service 2021 Operating Budget in the amount of $48,335,450; and
THAT the Guelph Police Services Board receives the Guelph Police Service 2022-2024 Operating Forecast in the amount of $50,890,950 in 2022, $52,998,550 in 2023, $54,731,050 in 2024 for information and planning purposes; and
THAT the Guelph Police Service Board carry-over the request from 2020 to recommend that $50,000 be transferred from reserve #115 Police Contingency; and THAT the Board forwards this information to the City of Guelph Council.
SUMMARY:
Section 39 of the Police Services Act states that a municipality that maintains a municipal board shall provide the board with sufficient funding to, provide adequate and effective policing in the municipality and also requires that a municipal Police Services Board submit operating and capital estimates to the municipal council that will show amounts required to maintain the police service and provide it with infrastructure and administration necessary to provide policing services. At the
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direction of the Guelph Police Services Board, a 2021 operating budget and 2022-2024 operating forecast has been prepared by the Senior Leadership Team.
STRATEGIC PLAN 2019 - 2021:
The 2021-2024 operating budget and forecast impacts all six priorities.
Priority 1: Community Policing with the need for higher visibility in the community. Priority 2: Organizational Health and Service Effectiveness, with need to review police resources and how they are deployed to better meet the needs of the community and members. Priority 3: Community Wellness with a continued focus on how the Service manages mental health-related calls for service. Priority 4: Road Safety with proactive traffic enforcement. Priority 5: Drugs and Property Crime with increased efforts to offset the increase in these types of crimes. Priority 6: Downtown with increased police visibility to address safety concerns
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GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
OFFICE OF THE GUELPH POLICE SERVICES BOARD
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: Thursday, October 15, 2020
SUBJECT: Policy Review Committee Report
PREPARED BY: Cheryl Polonenko, Executive Assistant to the Board
APPROVED BY: Robert Carter, Chair of the Board
REPORT: On September 24, 2020, the Policy Review Committee met and reviewed policies on Year IV of the review cycle, as well as an amendment to Section 16 of By-law 136 (2009).
The Policy Review Committee:
• Reviewed and recommended that there be no changes to the following policies:
BD 04-012 Public Order Maintenance BD 04-023 Search of Premises BD 04-026 Safe Storage of Police Service Firearms BD 04-028 General Marked Patrol Vehicles BD 04-030 Use of Volunteers BD-04-040 Collection of Identifying Information
• Reviewed and recommended that there be changes, many of them minor, to the following policies:
BD 01-005 Conference, Seminar & Workshop Attendance Reimbursement of Expenses to Board Members and Board Staff BD 02-002 Long Service Recognition Program BD 02-006 Employment of Civilian Members BD 04-005 Court Security and Prisoner Care and Control BD 04-034 Use of Force
RECOMMENDATION: That the recommendations of the Policy Review Committee for changes to the identified policies, or for no changes to identified policies, as the case may be, be approved by the Guelph Police Services Board and implemented, effective immediately. Page 1 of 3 Page 118 Policy Review Committee Report OPEN MEETING - October 15, 2020
• Reviewed Section 16 of Guelph Police Services Board By-law 136 (2009) referencing Delegations. The By-law currently requires a 10-day notice period for a request for delegation, however, the agenda for the open meeting is posted one week prior to the meeting. Ten days would not enable a person to delegate regarding an issue on the agenda for the upcoming meeting. The committee also recommends that a clause be added to give the Chair authority to waive the notice period is he/she deems it necessary.
Recommendation: That Section 16.1(a) of Guelph Police Services Board By-law 136 (2009) be amended to read: “The delegation(s) shall provide written notice of their request at least four (4) business days before the date of the Board meeting subject to the time limit being waived by the Chair of the Board. The request shall also include a list of person(s) who will be appearing before the Board and a copy of the materials to be presented.”
• Discussed ways for the Board to have more visibility to the public and opportunities for feedback to the Board.
• Appointed Rod Curran as the Committee Chair for 2021.
ATTACHMENTS: None
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