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Microsoft Office 2010 Inside out Ebook

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Microsoft Office 2010 Inside out Ebook PUBLISHED BY Microsoft Press A Division of Microsoft Corporation One Microsoft Way Redmond, Washington 98052-6399 Copyright © 2011 by Ed Bott and Carl Siechert All rights reserved. No part of the contents of this book may be reproduced or transmitted in any form or by any means without the written permission of the publisher. Library of Congress Control Number: 2010933006 Printed and bound in the United States of America. 3 4 5 6 7 8 9 10 11 LSI 8 7 6 5 4 3 Microsoft Press books are available through booksellers and distributors worldwide. For further infor mation about international editions, contact your local Microsoft Corporation office or contact Microsoft Press International directly at fax (425) 936-7329. Visit our Web site at www.microsoft.com/mspress. Send comments to mspinput@ microsoft.com. Microsoft and the trademarks listed at http://www.microsoft.com/about/legal/en/us/IntellectualProperty/ Trademarks/EN-US.aspx are trademarks of the Microsoft group of companies. All other marks are property of their respective owners. The example companies, organizations, products, domain names, e-mail addresses, logos, people, places, and events depicted herein are fictitious. No association with any real company, organization, product, domain name, e-mail address, logo, person, place, or event is intended or should be inferred. This book expresses the author’s views and opinions. The information contained in this book is provided without any express, statutory, or implied warranties. Neither the authors, Microsoft Corporation, nor its resellers, or distributors will be held liable for any damages caused or alleged to be caused either directly or indirectly by this book. Acquisitions Editor: Juliana Aldous Developmental Editor: Devon Musgrave Project Editor: Valerie Woolley Editorial Production: Publishing.com Technical Reviewer: John Pierce; Technical Review services provided by Content Master, a member of CM Group, Ltd. Body Part No. X16-88505 [2013-09-06] To Judy Bott and Jan Siechert, for their patience, support, and love. Contents at a Glance Part 1: Office Fundamentals Part 4: OneNote Chapter 1 Chapter 15 Inside Office 2010 . 3 Inside OneNote 2010 . 489 Chapter 2 Chapter 16 Installing and Updating Tagging, Organizing, and Microsoft Office 2010 . 19 Finding Information . 523 Chapter 3 Chapter 17 Using and Customizing the Office Interface . 43 OneNote 2010 Inside Out . 547 Chapter 4 Managing Office Files . 75 Part 5: PowerPoint Chapter 5 Chapter 18 Entering, Editing, and Formatting Text . 107 Inside PowerPoint 2010 . 579 Chapter 6 Chapter 19 Working with Graphics and Pictures . 149 Polishing and Delivering a Presentation . 615 Chapter 20 Part 2: Word PowerPoint 2010 Inside Out . 649 Chapter 7 Inside Word 2010 . 189 Part 6: Outlook Chapter 8 Chapter 21 Working with Complex Documents . 245 Inside Outlook 2010 . 689 Chapter 9 Chapter 22 Reviewing and Sharing Documents . 279 Organizing Outlook Information . 733 Chapter 10 Chapter 23 Word 2010 Inside Out . 307 Outlook 2010 Inside Out . 771 Part 3: Excel Part 7: Sharing and Collaborating Chapter 11 Chapter 24 Inside Excel 2010 . 343 Security, Sharing, and Collaboration . 817 Chapter 12 Chapter 25 Managing Lists and Data . 387 Using Office in a Web Browser . 837 Chapter 13 Chapter 26 Charts and Data Analysis . 421 Working with SharePoint 2010 . 859 Chapter 14 Excel 2010 Inside Out . 451 v Table of Contents Acknowledgments . xix Book Support and Resources . xxi Additional Resources . xxi Your Companion eBook . xxi Errata and Book Support . xxi We Want to Hear from You . .xxii Stay in Touch . .xxii Conventions and Features Used in This Book . xxiii Text Conventions . xxiii Design Conventions . xxiii Part 1: Office Fundamentals Chapter 1 Inside Office 2010 . 3 What’s New? What’s Changed? . 4. A Field Guide to Office 2010 Editions . .7 Word 2010 . 10 Excel 2010 . 12 OneNote 2010 . 12 PowerPoint 2010 . 14 Outlook 2010 . 15 Sharing and Collaborating on Office Files . 17 Chapter 2 Installing and Updating Microsoft Office 2010 . 19 Choosing an Office Edition . 19 System Requirements for Office 2010 . 21 Choosing Between 32-Bit and 64-Bit Versions . 23 Setting Up Office . 24 Installing from Retail Media . 24 Installing from the Web with Click-to-Run . 27 Upgrading from Office 2010 Starter Edition . 30 What do you think of this book? We want to hear from you! Microsoft is interested in hearing your feedback so we can continually improve our books and learning resources for you . To participate in a brief online survey, please visit: microsoft c. om/learning/booksurvey vii viii Table of Contents Upgrading from an Earlier Office Version . 32 Using Office Anytime Upgrade . 33 Customizing Your Office Installation . 34 Validating and Activating Your Copy of Office . 35 Keeping Office Up to Date . 38 Saving and Restoring Settings and Data . 39 Chapter 3 Using and Customizing the Office Interface . 43 Managing Programs and Documents in Office Backstage View . 44 Backstage View in Word, Excel, and PowerPoint . 45 Backstage View in OneNote and Outlook . 49 Using and Customizing the Ribbon . 51 Using the Ribbon . 51 Galleries and Live Previews . 54 Personalizing the Ribbon . 57 Customizing the Quick Access Toolbar . 62 Saving and Reusing Custom Ribbon and Toolbar Settings . 65 Using and Customizing the Status Bar . 66 Adjusting Program Options . 67 Finding Help and Support Options . 70 Using Keyboard Shortcuts . 71 Arranging and Switching Between Document Windows . 73 Chapter 4 Managing Office Files . 75 Which File Formats Does Office 2010 Support? . 76 Understanding the Office 2010 Default Formats: Office Open XML . 85 Setting a Default File Format . 86 Using Office 2010 Formats with Earlier Office Versions . 87 Checking for Compatibility with Earlier Office Versions . 88 Opening and Saving Documents . 90 Sharing Your Work in PDF and Other Formats . 95 Using Templates to Streamline Document Creation . 97 Organizing Office Documents Using File Properties and Details . 99 Finding Office Files . 102 Backup and Recovery Options . 103 Restoring Previous Versions Saved by AutoRecover . 104 Restoring Discarded Documents Saved by Autosave . 105 Chapter 5 Entering, Editing, and Formatting Text . 107 Entering and Selecting Text . 107 Entering Symbols and Other Special Characters . 110 Expert Text Editing Techniques . 115 Using Undo, Redo, and Repeat . 115 Entering Boilerplate and Other Oft-Used Text . 116 Table of Contents x i Entering Hyperlinks . 119 Entering Mathematical Equations . 120 Applying Text Formatting . 123 Applying Character Formatting . 124 Applying Paragraph Formatting . 125 Using and Managing Fonts . 127 Copying Formatting . 128 Using the Clipboard with Office Programs . 129 Using Paste Options . 130 Setting Default Paste Options . 132 Managing Multiple Clippings with the Office Clipboard . 133 Finding and Replacing Text and Formatting . 136 Checking Spelling . 139 Correcting a Single Word . 139 Correcting Spelling Throughout a Document . 141 Setting Options for Spelling Correction . 141 Using Custom Dictionaries . 142 Using the Thesaurus and Other References . 144 Setting Language and Regional Options . 145 Translating Text to Another Language . 146 Chapter 6 Working with Graphics and Pictures . 149 Working with Drawing Layers in Office Documents . 150 Selecting Graphics and Pictures . 151 Positioning Objects . 154 Resizing and Rotating Graphics and Pictures . 157 Grouping Objects . 160 Inserting Pictures into Office Documents . 162 Making Your Pictures Look Great . 163 Cropping Pictures . 164 Adjusting Colors and Applying Artistic Effects . 166 Applying Picture Styles . 167 Removing the Picture Background . ..
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