Table of Contents Table of Contents My Wedding Calendar 4 My Wedding Budget 8 My Contacts 10 My Photographer 12 My Florist 13 My Music 14 My Transportation 15 Bride’s Guest List 16 Groom’s Guest List 18 My Bridal Party 20 My Wedding Day Agenda 21 My Accommodations 22 My Floor Plan - Ceremony 24 My Floor Plan - Reception 25 My Food 26 My Beverages 27 My Gifts & Favors 28 My Notes 30 3 My Wedding Calendar My Wedding Calendar Nine to Twelve Months Before the Wedding ☐ Find the engagement ring ☐ Propose ☐ Set an initial budget ☐ Select a wedding date and time ☐ Announce your engagement in the newspaper ☐ Determine the type of wedding (day/night, in/outdoor, formal/casual) ☐ Select and book your reception location ☐ Find a caterer if not already provided by the reception facility ☐ Select and book your ceremony location ☐ Determine who will officiate the ceremony ☐ Determine how many guests you wish to invite ☐ Set aside blocks of hotel/motel rooms for out-of-town guests ☐ Get a band or DJ, get one early because the can get booked quickly ☐ Decide if you want a bridal party, and if so, then how large ☐ Start to research your bridal gowns ☐ Start to research the groom’s formal wear/tuxedo ☐ Start to research the bridesmaids’ dresses ☐ Start to research formal wear for groomsmen ☐ Compare and find a photographer ☐ Compare and find a videographer ☐ Find local florists and set appointments to look at their work ☐ Be sure that you get contracts from all the professionals you choose ☐ Create a bridal registry and/or engagement registry
☐ ☐ Marital Counseling
4 My Wedding Calendar My Wedding Calendar Six to Nine Months Before the Wedding ☐ Start compiling the guest list (inform your family to do the same) ☐ Select the attendants for your wedding party ☐ Purchase the bride’s gown ☐ Purchase the groom’s tuxedo ☐ Purchase you bridesmaids’ dresses ☐ Arrange for your groomsmen to be measured and reserve the tuxedos ☐ Shop for the wedding dress, headpiece, veil and other accessories ☐ Start planning for a honeymoon ☐ Choose and reserve your florist ☐ Order the wedding cake ☐ Parents of the groom should reserve a restaurant for Rehearsal Dinner ☐ Arrange for transportation for the wedding
☐ Four to Six Months Before the Wedding ☐ Make appointments for a physical exam with your doctor/dentist ☐ Check requirements for blood test and marriage license in your state ☐ Shop for wedding rings ☐ Select and order the invitations and stationary ☐ Select and order the men’s attire ☐ Decide where to live after the wedding ☐ Complete the guest lists ☐ Begin shopping for trousseau ☐ Inform mothers to select their dresses ☐ Make sure all the men’s attire has been ordered ☐ Finalize honeymoon details and make the necessary reservations 5 My Wedding Calendar My Wedding Calendar Two to Four Months Before the Wedding ☐ Confirm the menu and catering details ☐ Prepare all maps and directions for the ceremony and reception ☐ Select your wedding rings ☐ Buy a wedding guest book ☐ Set the dates and times with the officiant for the rehearsal ☐ Plan the bridesmaids’ luncheon and any other parties ☐ Determine your resources for designing and printing the program ☐ Finalize the florist details, photographer, videographer, musicians, etc. ☐ Arrange the necessary accommodations for out-of-town guests ☐ Plan the rehearsal dinner, time and place ☐ Confirm the wedding cake details with the baker
☐ Four to Eight Weeks Before the Wedding ☐ Mail invitations and announcements ☐ Prepare a portrait for the newspaper ☐ Set appointment with photographer for your formal bridal portrait ☐ Select gifts for your attendants ☐ Set appointments with any hairdressers and/or makeup artists ☐ Hire the limousine and/or other forms of transportation for the wedding ☐ Choose the music for the ceremony ☐ Decide on menu for reception. Estimate number of guests ☐ Buy a gift for the groom, groom should buy a gift for the bride. ☐ Schedule a final fitting for your gown for your formal bridal portrait ☐ Purchase (borrow) all wedding accessories (ring pillow, garter belts, etc.) ☐ Plan the seating for the reception and ceremony (placement cards) 6 My Wedding Calendar My Wedding Calendar Two Weeks Before the Wedding ☐ Make arrangements to have your wedding gifts moved to your new home ☐ Handle business and legal details (name changes, address changes, etc.) ☐ Prepare the wedding announcement for the newspaper ☐ Reconfirm your guests’ accommodations ☐ Make sure all clothing and accessories are ready ☐ Get your marriage license and any blood tests which are needed One Week Before the Wedding ☐ Review seating details with the ushers ☐ Make sure all wedding attire fits ☐ Finalize seating arrangements ☐ Reconfirm your honeymoon reservations ☐ Start packing for your honeymoon ☐ Call any guests who have not returned their RSVP ☐ Finish place cards for reception ☐ Review final details with photographer, videographer, etc. ☐ Give a final headcount to the caterer ☐ Delegate responsibilities to reliable individuals on your wedding day One Day Before the Wedding ☐ Get a manicure or massage to relax yourself ☐ Stay with your family the night before and sleep early The Big Day ☐ Make sure best man and maid of honor sign the wedding certificate ☐ Allow yourself plenty of time to get dressed ☐ Eat properly, relax with a good bath, prepare for appointments ☐ Enjoy your dream wedding and cherish each and every moment! 7 My Wedding Budget My Wedding Budget Budget Stationary Cost Bride’s Budget $ Invitations $ Groom’s Budget $ Announcements $ Total $ Thank You Cards $ Personal Stationary $ Gifts Cost Guest book $ Attendants $ Programs $ Bridal Party $ Reception Napkins $ Parents $ Calligraphy $ Other $ Other $ Total $ Other $ Transportation Cost Total $ Limos/Party Bus $ Taxis $ Parking $ Apparel Cost Other $ Other $ Engagement Rings $ Other $ Wedding Rings $ Total $ Gown $ Headpiece $ Flowers Cost Shoes $ Bouquets $ Jewelry $ Boutonnière $ Garter $ Ceremony $ Hosiery $ Reception $ Groom’s Tuxedo $ Other $ Groom’s Shoes $ Other $ Other $ Other $ Other $ Total $ Total $ 8 My Wedding Budget My Wedding Budget Music Cost Reception Cost Musician for Ceremony $ Hall Fees $ DJ/Band for Reception $ Tables/Chairs $ Other $ Food $ Total $ Drinks $ Linens $ Decor Cost Cake $ Seating $ Staff & Gratuities $ Table Centerpieces $ Other $ Candles $ Other $ Lighting $ Total $ Other $ Total $ Other Expenses Cost Officiant Photography Cost $ Ceremony Fee $ Formals $ Coordinator $ Candids $ Rehearsal Dinner $ Extra Prints $ Engagement Party $ Photo Albums $ Showers $ Videography $ Hair/Nails $ Photo Booth $ Brunch $ Other $ Hotel Rooms Total $ $ Other $ Other $ Other $ Other $ Total $
Grand Total $ 9 My Contacts My Contacts Detail Company Contact Ceremony Reception Food Florist Photographer Videographer DJ/Band Gown Tuxedo Hotel Transportation Accessories Jewelry Balloons Stationary Favors Travel Cosmetics Hair/Nails Lingerie Health/Fitness Investment Realty Registry Bakery Coordinator Other Other 10 My Contacts My Contacts Phone Number E-mail Notes
11 My Photographer My Florist
Company Name: Address: Phone Number: Email: Contact:
Type Location Engagement Photos Ceremony Bride and Parents Arrive Bride walking down the aisle First Kiss
Reception First Dance Cutting the Cake Toast Bouquet Toss Garter Unveiling Bride Head Shots
Groom Head Shots
Family/Bridal Party
12 My Photographer My Florist
Company Name: Address: Phone Number: Email: Contact:
Bridal Party Qty Cost Notes Bouquets $ Boutonnières $ Subtotal $
Ceremony Qty Cost Notes Bride Bouquet $ Aisle Runners $
Subtotal $
Reception Qty Cost Notes Entryway Arrangements $ Centerpieces $
Subtotal $
Grand Total $ 13 My Music My Transportation
Company Name: Address: Phone Number: Email: Contact:
Entrance Music Song Title Artist Must Have ☐ ☐ ☐ ☐ ☐ ☐
First Dance Song Title Artist Must Have ☐
Mother/Son Dance Song Title Artist Must Have ☐
Father/Daughter Dance Song Title Artist Must Have ☐
Closing Music Song Title Artist Must Have ☐ ☐ 14 My Music My Transportation
Company Name: Address: Phone Number: Email: Contact:
Type Cost/Hour Hours Qty Subtotal Pickup End time Bus $ Limo $ Taxi $ $ $ $ Grand Total $
Transportation Agenda Time Actual Hours Location Notes
15 Bride’s Guest List Bride’s Guest List
# of # of Gift Thank You Name Guests Guests Received Sent Ceremony Reception
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# of # of Gift Thank You Name Guests Guests Received Sent Ceremony Reception
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# of # of Gift Thank You Name Guests Guests Received Sent Ceremony Reception
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# of # of Gift Thank You Name Guests Guests Received Sent Ceremony Reception
☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ 19 My Bridal Party My Wedding Day Agenda Bride Name Role Phone Number
Groom Name Role Phone Number
Parents Name Phone Number
Greeters Name Phone Number
20 My Bridal Party My Wedding Day Agenda
Wedding Date:
Time Event Notes 5:00 AM
6:00 AM
7:00 AM
8:00 AM
9:00 AM
10:00 AM
11:00 AM
12:00 AM
1:00 PM
2:00 PM
3:00 PM
4:00 PM
5:00 PM
6:00 PM
7:00 PM
8:00 PM
9:00 PM
10:00 PM
11:00 PM
12:00 AM
21 My Accommodations My Accommodations Hotel Name: Address: Phone Number: Name Room # Room Rate Confirmation #
22 My Accommodations My Accommodations Hotel Name: Address: Phone Number: Name Room # Room Rate Confirmation #
23 My Floor Plan - Ceremony My Floor Plan - Reception
24 My Floor Plan - Ceremony My Floor Plan - Reception
25 My Food My Beverages Rehearsal Dinner Food Item Qty Cost Comments
Cocktail Party Food Item Qty Cost Comments
Reception Food Item Qty Cost Comments
26 My Food My Beverages Rehearsal Dinner Beverages Item Qty Cost Comments
Cocktail Party Beverages Item Qty Cost Comments
Reception Food Beverages Item Qty Cost Comments
27 My Gifts & Favors My Gifts & Favors Attendee Gifts Name Gift Price
Subtotal $
Bridal Party Gifts Name Gift Price
Subtotal $ 28 My Gifts & Favors My Gifts & Favors Welcome Bags Name Gift Price
Subtotal $
Parting Gifts Name Gift Price
Subtotal $
Grand Total $ 29 My Notes My Notes
30 My Notes My Notes
31 My Notes My Notes
32 My Notes My Notes
33 My Notes My Notes
34 My Notes My Notes
35 Produced By