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Mayor's Report to the Assembly, \(Date of Meeting\)

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Mayor's Report to the Assembly, \(Date of Meeting\) APPENDIX A Mayor’s Report to the Assembly, 17th May 2006 Background Document – List of Decisions recorded between 9th March 2006 to 19 April 2006 Ref Decision Date Approved by Policy Director/ Financial Implications Comments Mayoral Adviser MA 2287 Agreed: 07/03/06 Ken Livingstone N/A The total contract value over three years to the GLA 1. To extend retrospectively the is £282,000 (£94,000 per existing Porterage contract from annum). the 1st November 2005 until 28th February 2006 to allow for the The Porterage service at tender period over the holiday City Hall is provided by a season. mixture of in-house staff and contracted services. 2. To appoint the successful The cost of the contracted tenderer OCS to supply services are contained Porterage services for a period of within the staffing budget three years commencing 1st for the approved staffing March 2006, with an option to establishment of 69 FTE for extend for a further two years. Facilities Management staff The value of the contract over providing porterage, three years will be £282,000. security and call centre services. Given the demands on the Security and Porterage services at City Hall it has not proved possible to contain staffing and contracted services costs APPENDIX A within the approved staffing budget which assumes the ability to maintain a 4.5% vacancy allowance based on natural turnover and makes no allowance for the level of overtime, which has proved necessary. In recognition of the pressures on the porterage service a growth bid of £85,000 was submitted and approved for the 2006/07 budget to help meet costs of this new contract. MA 2456 Agreed: 20/03/06 Ken Livingstone John Ross The estimated total cost of this initiative to the GLA is 1. Expenditure of £18,000 from the £18,000 and will be met New Initiative Reserve to support from the New Initiatives the establishment of Mayoral Reserve. offices in Beijing and Shanghai, to be allocated as follows: • Up to £10,000 to cover the cost of building and transporting to China a model of the London Olympic site for display in the proposed Beijing office. APPENDIX A • Up to £8,000 to cover cost of officer travel to China to support locating appropriate premises, recruitment of staff and securing the necessary approvals and consents for establishment of the offices and for other miscellaneous expenses connected with this initiative. 2. An exemption from complying with the full requirements of the GLA Contracts Code of Practice in respect of the order for a model of the London Olympic Site from Pipers New Vision Ltd. MA 2524 Approved a grant of £2,000 to the 20/03/06 Ken Livingstone John Duffy The GLA’s contribution of noise Abatement Society towards £2,000 for this initiative will solicitors’ legal costs in preparing to be met from the 2005/06 seek Judicial Review of the actions Environment Programme of the Office of Rail Regulation in budget. respect of noise from new train horns. MA 2544 Agreed the use of the 2006/07 06/04/06 Ken Livingstone Mark Watts The estimated total gross Environment Programme budget and net cost of extending for the extension for a period of 12 the 4 fixed term posts for a months of four posts in the further 12 months to the Environment Team: GLA is £206,662 and will be APPENDIX A • Partnership Manager (London met from the 2006/07 Energy Partnership). Environment Programme budget. • Partnership Manager (London Hydrogen Partnership). • Project Manager (London Energy Partnerships) (x2). MA 2552 Agreed: 08/03/06 Ken Livingstone N/A The estimated gross and net cost of the extension of 1. To extend retrospectively the the current Archives existing Archive Services contract with Ede’s is contract (EDE’s) for four months £4,800 and was met from from 30 October 2005 to 28 the 2005/06 Facilities February 2006. Management Records Management & Archives 2. For the new contract as budget. approved by MA2314 to commence on the 1st March The estimated gross and 2006 until the 28 February 2009. net cost of the new contract to the GLA is £48,000 (£16,000 per annum for 3 years) and will be met from the Facilities Management Records Management & Archives budget for each subsequent year. MA 2569 Agreed for the GLA to allow 08/03/06 Ken Livingstone John Duffy The total 2005/06 hire Nuclear Free Local Authorities to charge for the hire of APPENDIX A use London’s Living Room free of London’s Living Room at charge (and agreed a waiver of the City Hall for this event is fees & charges policy for this £5,535, which will be purpose) on the evening of 22nd income forgone. The March 2006 for the purpose of 2005/06 income target is launching “Chenobyl 20 years on: £116,000. Waiving the hire Nuclear Costs and Energy Futures fee will have a negative Conference”. impact on this income target. To date a total of £251,701 of income has been forgone in 2005/06 in relation to the waiving of room hire charges at City Hall. MA 2572 Agreed: 08/03/06 Ken Livingstone Judith Woodward The estimated gross and net cost of this project to 1. The GLA’s support for a number the GLA is £120,000 and of events on 23 April 2006, St will span two financial years George’s Day, to celebrate the as follows: contribution of England to world culture and to the associated • 2005/06 – £20,000 programme of publicity and • 2006/07 - £100,000 approved a budget of £20,000 in 2005/06 and £100,000 in The expenditure of £20,000 2006/07 to cover these in 2005/06 will be met from activities. the 2005/06 Cultural Events Programme budget. 2. From the £120,000, to provide funding of up to £50,000 to The expenditure of APPENDIX A Shakespeare’s Globe, as a £100,000 in 2006/07 will contribution to their event to be met from the 2006/07 celebrate Shakespeare’s birthday Cultural Events Programme on St George’s Day, 23 April budget. 2006. 3. To allocate the remaining budget of £70,000 as follows: • £15,000 – to Royal Society of St George for a music event in Covent Garden and the annual wreath laying event at Cenotaph. • £50,000 – for an event to celebrate the life and work of Charlie Chaplin. • £5,000 – for marketing and publicity activities relating to all the events. 4. A virement of £20,000 from the 2005/06 youth arts budget to the 2005/06 St George’s Day budget (within the Cultural Events Programme budget). APPENDIX A MA 2584 Agreed: 08/03/06 Ken Livingstone Neale Coleman With the UEFA Champion League Finals for 2007/08 1. That the GLA should sign the and 2008/09 being held in letters of agreement in support May 2008 and May 2009 of a bid by Wembley National respectively, the proposed Stadium (WNSL) to host the minimum expenditure of UEFA Champions League Final approximately £102,870 2007/08 or 2008/09. (150,000 Euros) on promotion and marketing 2. That the GLA will inform will be incurred either Transport for London of the during the latter part of the need to do everything 2007/08 financial year and reasonable within their powers to early part of the 2008/09 support the transport and other financial year for the May aspects of hosting the 2008 final, or for the May Champions League Final. 2009 Final, expenditure will be incurred in the latter part of the 2008/09 financial year and early part of the 2009/10 financial year. This would, therefore represent a prior commitment on the GLA’s consolidated budget over the two financial years (for which financial years depends on which bid is successful) and budget provision would need to be made accordingly. MA 2585 Agreed: 31/03/06 Ken Livingstone Redmond O’Neill The estimated gross and net cost of this project to APPENDIX A 1. To hold a conference to discuss the GLA is £162,000. the concept of the ‘clash of civilizations’ thesis and the £50,000 was allocated for impact of such ideas on this project from within the community relations in London New Initiatives Reserve. on Saturday 10 June 2006 at a This budget allocation is total cost of £156,000. now accounted for within the 2005/06 Stakeholders 2. To hold an evening reception for Programme budget (Global visiting international speakers Cities Policy Forum). An and dignitaries at a total cost of additional £37,000 of £6,000. expenditure for this project will be met from virements 3. For the relevant virements to be to the 2005/06 made to the 2005/06 Stakeholders Programme Stakeholder Programme budget budget (Global Cities Policy (Global Cities Policy Forum): Forum) from the following programme budgets: • 2005/06 Stakeholder Programme (City • 2005/06 Stakeholders Partnership) - £17,000. Programme budget (City Partnership) - £17,000 • 2005/06 Government & Parliamentary Liaison • 2005/06 Government & budget - £10,000. Parliamentary Programme - £10,000 • 2005/06 Human Rights budget - £10,000. • 2005/06 Human Rights Programme budget - 4. For a carry forward to 2006/07 £10,000 APPENDIX A of the 2005/06 budget elements, £87,000, in As all expenditure for this accordance with year-end project will be incurred in finance guidelines. 2006/07, a budget carry- forward of £87,000 has 5. To procure Central Hall been agreed to 2006/07 to Westminster Centre (CHW) to meet some of the costs of provide the venue for the this project.
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