Mayor’s Report to the Assembly, 15th November 2006

Background Document – List of Decisions recorded between 5th October 2006 to 1st November 2006

Ref Decision Date Approved by Policy Director/ Financial Implications Comments Mayoral Adviser MA 2773 Approved the Air Quality Progress 30/10/06 MMB There are no direct costs to Report and its publication on the the GLA arising from this GLA website. decision. MA 2783 Agreed: 12/10/06 Ken Livingstone Anni Marjoram The estimated gross cost of this conference is £170,455 1. The seventh Capitalwoman and the net cost to the GLA conference and supporting is £50,000. The balance of conference publications on 3 £120,455 will be met from March 2007. grant income from the LDA (£60,000) and sponsorship 2. To waive the GLA’s contracts income (£60,455). code of practice to enable the conference to be held at the QEII The GLA’s net cost of Conference Centre and Central £50,000 will be met from Hall . the 2006/07 Stakeholders Programme budget.

MA 2798 Approved: 05/10/06 Ken Livingstone Redmond O’Neill The gross and net cost of the additional work required 1. An amendment to the contract for this contract to the GLA approved in MA1832 for a is £5,000 and will be met by consultant to provide services in a virement from the Moscow to the International 2006/07 Strategic Projects Affairs Team to pay for & Policy Evaluation additional services to be Programme budget to the provided, with immediate effect. 2006/07 International & European Relations 2. An exemption to the Contracts Programme budget. Code of Practice. The additional work required for this contract will increase the value of the contract to £55,420. MA 2802 Agreed: 23/10/06 Ken Livingstone Murziline Other than officer time Parchment there are no direct costs to 1. The GLA receiving a grant from the GLA of being the DEFRA’s Sustainable accountable body for the Development Partnership and DEFRA funds. The LSDC Innovation Fund for a 2-year steering group, which the programme of regional activity GLA is represented, have to help boost delivery of agreed projects in sustainable development, to be association with DEFRA. spent on projects proposed by The GLA will be responsible DEFRA and regional partners. for administering the funds and some project 2. To proposing ‘a low management. carbon London’ as the regional challenge for the purposes of The maximum grant this grant process, to provide an funding available from opportunity to bring together or DEFRA’s Sustainable join up existing work by Development Partnership stakeholders. and Innovation Fund totals £118,000 and will span two financial years:

• 2006/07 - £46,000 • 2007/08 - £72,000

In order to ensure effective management of the grant, the funds will be accounted for within a new budget line within the 2006/07 Sustainable Development Programme budget entitled ‘DEFRA Innovation Fund’. MA 2813 Agreed to delegate to the Chief 09/10/06 Ken Livingstone Eleanor Young There are no direct financial Executive, who may be so implications to the GLA. authorised as an officer of the Authority under section 38(2)(b) of the Authority Act 1999:

1. To exercise his functions under the Town and Country Planning () Order 2000 in relation to planning decisions relating to the delivery of the Olympic Park and associated planning applications.

2. To exercise his functions under section 247 of the Town & Country Planning Act 1999 (as amended) an Schedule 22 of the GLA Act 1999 in relation to stopping up orders relating to the delivery of the Olympic Park.

The proposed delegations shall be effective for a period of one-year from the date of its signature and thereafter the agreement shall be reviewed.

MA 2814 Approved: 30/10/06 Ken Livingstone MMB Other than officer time, there is no cost associated 1. The progress report for the with the publication of the Biodiversity Strategy and its document on the web. publication on the GLA website.

2. The updating of certain targets from the Biodiversity Strategy Implementation Plan as set out in the Progress Report.

Agreed:

1. To keep the strategy under review and that a revised strategy is not required.

2. The GLA input to the work of the London Biodiversity Partnership.

- That the GLA continues to be an active member of the London Biodiversity Partnership.

- That the GLA continues to be represented on the Partnership’s Project Board and three working groups and continues to chair the Habitats, Species and Data working group.

- That the GLA continues to lead the action plans for woodlands, parks and green spaces and churchyards and cemeteries and undertakes the actions agreed in those action plans.

- That the GLA continues to contribute to other habitat species and generic action plans where this will further the Mayor’s objectives for biodiversity in London.

- That, as the Partnership revises its action plans, any new actions or other commitments proposed for the GLA are agreed by the Head of Environment in consultation with the Director for Environment. MA 2818 Agreed to recommend to the 11/10/06 Ken Livingstone Neale Coleman Other than officer time in Minister for Housing and Planning, scheme administration, Yvette Cooper MP, the distribution which forms part of the of the Estate / Area Renewal GLA’s Housing Teams work Targeted Funding element of the programme, there are no London Regional Housing Pot for direct cost implications to 2006-08, in terms of: the GLA arising from this decision. 1. A maximum cash allocation of £51,446,601 across nine schemes.

2. The remaining cash (£8,553,399) from the £60m earmarked for this targeted funding to be reallocated as Social Housing Grant to the Housing Corporation for the provision of new homes in 2007/08.

This is the first of three reports on funding streams for which the Mayor will need to make recommendations to the Minister, the others being Tackling Overcrowding (£21m) and Temporary to Permanent Initiatives (£30m) which are currently at earlier stages of the bidding process. MA 2821 Agreed: 11/10/06 Ken Livingstone Redmond O’Neill The value of the programme of events to be 1. To work with the LDA to develop jointly funded by the LDA an annual programme of events and GLA is estimated at to be jointly agreed and funded £5,084,000 and will be by the LDA and GLA. funded as follows:

2. To delegate authority to any • GLA - £1,244,000 officer who, from time to time, • LDA - £2,770,000 holds the post of the GLA’s • Sponsorship - Manager of Events for London £1,170,000 to agree a Memorandum of Understanding with the LDA It is currently anticipated with respect to the programme that these arrangements will and funding for the Events for carry on into future years London programme 2006/07. subject to annual agreement between the GLA and LDA to the event programme and financial contributions. Future annual programme agreements will be subject to Mayoral approval. All relevant budgets in the Public Affairs Directorate will be adjusted to reflect the additional expenditure and income arising from this joint funding arrangement. Future corporate plans will be adjusted as details of annual programmes are agreed. MA 2823 Agreed: 09/10/06 Ken Livingstone Redmond O’Neill The estimated gross cost of this project is £259,600 and 1. The following events and the net cost to the GLA is initiatives to be delivered as part £57,000. The balance of of the Mayor of London’s Black £202,600 will be met by the History Season 2006 programme: LDA (£75,000), Creative London (£90,000), Arts (a) The Mayor’s BHS Launch Council England (£3,000), event on Thursday 5 October TfL (£5,000), Sponsorship 2006. income (£22,600) and income from stalls (£7,000). (b) ‘In their Footsteps’: London Black Heritage Walking and The GLA’s net cost of River Tours throughout £57,000 will be met from October 2006. the 2006/07 Events for London Programme budget. (c) The continuation of the Mayor’s Black History Scholarship Programme which includes the grant of £15,000 funding to 3Ci Ltd to develop and co-ordinate the programme and school road shows.

(d) The delivery of the 2006 Kulture2Couture: Black Fashion Designers’ Weekend on 17-19 November 2006 at the V&A at a cost of no more than £90,000.

(e) The grant of £10,000 funding to Nubuian Jak to support the production, erection and unveiling of a Blue Plaque in memory of Bob Marley.

(f) The hosting of a reggae debate at City Hall on Wednesday 25 October at a cost of £8,000.

(g) The hosting of a series of exhibitions at City Hall throughout October.

(h) A book review on Wednesday 11 October at a cost of no more than £1,000.

(i) An introduction to Black History Course commencing on 24 October for 5 weeks at a cost of no more than £1,500.

2. The establishment of an overall programme budget of £257,000 to cover the management, administration, contingencies, production and marketing costs of the events and initiatives for Black History Month.

3. The allocation of £57,000 from the 2006/07 Events for London programme budget towards the overall programme costs.

MA 2831 Agreed the Quarter 1 2006/07 06/10/06 Ken Livingstone Neale Coleman In relation to the GLA, the This report monitoring report for submission to year-end forecasts, as at was the ’s Budget the end of the first quarter considered Monitoring Sub-Committee’s indicates a number of by the meeting on 12 October 2006. variances resulting in an Assembly’s overall underspend of Budget £756,000 against the Monitoring approved budget Committee requirement of £122.5. on 12 October The functional bodies 2006. forecast, as at the end of the first quarter is as follows:

• MPA – £24.9m overspend • LFEPA - £3m underspend • TfL - £93m underspend • LDA – Nil varaince MA 2835 Approved the progress report for 30/10/06 Ken Livingstone MMB Other than officer time, the Ambient Noise Strategy and its there is no cost associated publication on the internet. with the publication of the document on the web. Agreed to keep the strategy under review and that there is no need to begin work on the production of a revised ambient noise strategy in 2007/08. MA 2840 Agreed to commission additional 18/10/06 Ken Livingstone Eleanor Young The estimated gross cost of work as part of the Sustainability the additional work is Appraisal (SA) including the £6,000 and the net cost to requirements for Strategic the GLA is nil. The project is Environmental Assessment (SEA) of funded by planning delivery the Further Alterations to the grant. London Plan. The original approval for the SA work was agreed in DA1574 at a cost of £48,825.

The cost of this commission is £6,000 and will be met by the 2006/07 London Plan Programme budget through the provision of Planning Delivery Grant.

As the aggregation of cost will be over £50,000, agreed a waiver from the contracts code so the existing consultants may be commissioned for this work. MA 2841 Agreed to waive the contracts code 23/10/06 Ken Livingstone Redmond O’Neill The estimated gross and to award a contract to University net cost of the three-year College London to provide contract to the GLA is consultancy services, notably a £105,000, which equates to post- doctoral researcher to carry £35,000 per annum. out specialist work on spatial economics. For 2006/07 the contract costs of up to £35,000 will be met from the 2006/07 GLA Economics Consultancy budget. Future years contract costs will be subject to the annual budget process. MA 2842 Agreed to delegate to the 19/10/06 Ken Livingstone Eleanor Young There are no direct financial Executive Director, Policy & implications to the GLA. Partnerships, who may be so authorised as an officer of the Authority under section 38(2)(b) of the Act 1999, to exercise his functions under the Town and Country Planning (Mayor of London) Order 2000 in relation to the planning application for the redevelopment to St Katherine Dock, West Side, LB Tower Hamlets, LPA:05/02140. MA 2844 Agreed: 30/10/06 Ken Livingstone MMB The budget for the production and distribution 1. The overall approach to the of the Mayor’s Annual production of the Mayor’s report and Equalities report Annual Report 2006/07 and the is £38,000 and £27,000 Mayor’s Equalities Report respectively to be met from 2006/07. the Squares Business development and Equalities 2. The outline timetable for the budgets held within the production of both reports. Finance & Performance Directorate. 3. The project team works with the Director of Business Planning As the production of both and Regeneration and the these reports crosses the Director of Equalities and end of the financial year, Policing to develop and approve there is always some the themes and content of the uncertainty as to the Annual Report and the Equalities incidence of expenditure Report respectively. between financial years. It is therefore proposed, that 4. That, given the uncertainty on any underspend at year- the phasing of expenditure, any end, is carried forward to unspent budget at the end of the next financial year. the year will be carried forward to 2007/08.

MA 2851 Agreed for 18/10/06 Ken Livingstone Redmond O’Neill There are no direct financial (TfL) under section 38(1) of the implications to the GLA. Greater London Authority Act 1999 to carry out certain functions in relation to the implementation of the western extension of the Congestion Charging Scheme. MA 2853 Approved: 30/10/06 Ken Livingstone MMB MA2645 approved the GLA’s Capital Programme 1. The GLA IT Strategy for 2007- for 2006/07 to 2010/11. 10. The capital programme includes projects relating to 2. The GLA approach to addressing ICT infrastructure and ICT the Transformational Development. As per Government agenda. MA2645, the capital expenditure plans for Noted the work being done to 2007/08 to 2010/11 are: prepare a business case for pan- London programme office. • 2007/08 - £1.648m • 2008/09 - £2.119m • 2009/10 - £1.875m • 2010/11 - £1.867m MA 2866 Noted the Budget and Equalities 30/10/06 Ken Livingstone MMB The report has no overall Report 2006/07 and agreed the short-term effects on Executive Director of Finance & expenditure levels. Performance publish the report However, implementing the subject to final approval by the recommendations may Director of Equalities and Policing. create the need for virements within the individual members of the group. It is also the case that by highlighting the need for change in some areas the report may have the effect of increasing equalities related expenditure in the medium and long term. MA 2868 Agreed the final draft and 30/10/06 Ken Livingstone MMB The production and printing publication of the GLA Sexual of the SOES is estimated to Orientation Equality Scheme cost up to £5,000 and will (SOES). be met from the Equalities Programme budget. DA 1649 Agreed that the GLA Group makes 05/10/06 Simon Fletcher N/A The annual membership fee an application to join the Eurocities for Eurocities is €15,060 network, and if approved by the (10,083). This fee is to be Eurocities Executive, the GLA, TfL divided equally between the and LDA share the annual fee LDA European Team, TfL’s equally between them. Mobility Team and the GLA’s London’s European Office. This equates to €5,020 (£3,361) each.

The GLA’s contribution of €5,020 (£3,361) will be met from the London’s European Office budget. DA 1663 Agreed: 31/10/06 Janet Worth N/A The estimated gross and net cost of this contract to 1. To enter into a contract with an the GLA is £26,400 and will employment agency, Computer be met from the 2006/07 Futures Solutions, to supply the Capital Programme budget. GLA with recruitment agency services as and when required.

2. Under the contract, to engage an IT consultant through Computer Futures Solutions, to provide project management and support services for a number of Technology Group projects. The proposed engagement will be for 132 days at a cost of £26,400.

DA 1665 Agreed for the GLA to grant a sub- 18/10/06 Redmond N/A The sub-letting of 25 Sq lease of 25 square metres of spare O’Neill metres of office space to office space within London House the British Council will bring to the British Council Brussels for in £12,649 per annum one-year, renewable on an annual (subject to renewal on an basis by mutual agreement. annual basis). For 2006/07 the office space will be let from 1 November 2006 for 5 months and therefore the income achieved will be £5,270 and will contribute towards the London European Office income target of £210,000 for 2006/07. The remaining 7 months of the lease income will go towards meeting the 2007/08 income target subject to the annual budget process.

It should be noted that the rent will be payable in advance on a quarterly basis. In relation to the 7 months of the lease income that will contribute to the income target for 2007/08, one quarter will be paid in advance on the 1 March 2007 for the period between 1 April and 30 June 2007. This equates to £3,162, which will be treated as a prepayment for 2007/08. DA 1668 Agreed to publish two editions of 13/10/06 Redmond N/A The estimated gross cost of ‘Jewish London – a guide to Jewish O’Neill this project is £20,000 and cultural events in London’ in the net cost to the GLA is 2006/07. The aim of the Nil. This project will be publication is to raise the profile of funded entirely by LDA Jewish culture in London to both grant. Londoners and tourists.

DA 1669 Agreed: 17/10/06 David Lunts N/A The estimated gross and net cost of the additional 1. The appointment of Marshall work required for this Survey Associates Ltd contract with MSA to the consultants to provide further GLA is £8,325 and will be specialist surveying services met from the 2006/07 required for the production of London Plan Programme the London View Management budget. Framework, supplementary guidance to the London Plan.

2. An exemption from the GLA’s Contracts Code of Practice to allow MSA to be appointed without first conducting a competitive procurement process.

DA 1670 Agreed: 10/10/06 Murziline N/A The estimated gross and Parchment net cost of this conference 1. To host a European Conference, to the GLA is £12,000 and Venezuela – Democracy and will be met from the Social Progress on 28 October 2006/07 Mayoral Events & 2006. Functions budget.

2. Expenditure of £12,000 from the Mayoral Events and Functions budget for the conference.

DA 1671 Agreed for the GLA to underwrite 18/10/06 Redmond N/A The GLA’s underwrite of up the production of O’Neill to £15,000 for this event taking place on on will be met from the 28th October 2006 for a value up to 2006/07 Events for London £15,000 should sponsorship to the Programme budget. Muslim Council of Britain fall shirt of the expected £25,000. This underwrite is in addition to the £15,000 already allocated for this project as approved via DA1629. DA 1672 Agreed the award of contract to 09/10/06 Janet Worth N/A The estimated gross cost Deloitte MCS Limited to provide and net cost of this contract consultancy services to carry out a to the GLA is £34,509 and full technical and hosting review of will be met from the the London Portal (and associated 2006/07 London Portal applications) to advise the GLA’s Revenue budget. portal transfer project. DA 1673 Agreed to meet 50% of the cost of 31/10/06 Rebecca N/A The gross cost of this running a competition in The Hickman project is £10,000 and to send two Londoners to net cost to the GLA is the International Association of £5,000. The balance of Athletics Federations World £5,000 will be met from the Championships in Athletics in Mayor’s charity account. Osaka and to have lunch with Sebastian Coe. The GLA’s net cost of £5,000 will be met from the Londoner budget. DA 1674 Agreed: 25/10/06 Redmond N/A The estimated gross and O’Neill net cost of this project to 1. A procurement process to be the GLA is £20,000 and will undertaken in accordance with be met from the 2006/07 the GLA’s Contracts Code of Fourth Plinth Programme Practice for the purpose of budget. engaging a consultant to provide PR services for the Fourth Plinth Commission project in Trafalgar Square at a maximum cost of £20,000.

2. Subject to suitable tenders being received, the award of the PR consultancy contract to the consultant who submitted the most economically advantageous tender.