II REPORT OF OFFICERS II I COMMITI'EES CHAIRPERSON VICE-CHAIRPERSON Advisory Paul R. Kalman Harold C. Mauney
Awards Warren H. A. Backer James S. Janssen
Concessions Judge Charles L. Rivet Richard A. Peneguy
Executive J. Barbee Winston Frank J. ,Stich, Jr.
Finance Robert A. Peyroux Francis A. Plough
Golf J. Garic Schoen Edgar V. Schafer, Jr.
Horticulture & Grounds J. Barbee Winston Mrs. John Cucurullo
Insurance Thomas N. Bernard Percy H. Sitges
Legal Affairs Frank J. Stich, Jr. Camille A. Cutrone
Nominating Robert A. Peyroux Alton S. gall Paul R. Kalman
I Pension Percy H. Sitges Frank J. Stich, Jr.
Personnel & Security Joseph T. Sylvester William R. LeCorgne
Planning & Development James S. Janssen William R. LeCorgne
Public Relations Paul R. Kalman Robert A. Peyroux
Structures William R. LeCorgne James S. Janssen
Tennis camille A. Cutrone Randolph Gregson
SPECIAL COMMITTEES
Revenue Producing David S. Cressy' J. Garic Schoen
Legislative Frank J. Stich, Jr. Percy H. Sitges
.1' r•. , -' /.", ',/{S nlSwl,] '" ,,' I -r------.NAMES : JAN. FEB. MAR. APRIL MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC • Warren Backer (J Pt 1/ 1--1 E:. f/ V ~ r p p r Thomas N. Bernard ~. E j.J r f f/ I e f/ E P E- ',// -/ r /J ~ II 1\ P p Ernest A. Carrere ft f j- h , n rr H 1+ David S. Cressy'· r..-' F 'p ,/-, V' J () f' f P fI I F Mrs. John Cucurullo !--4l++--II"rf-r;A'-+_.:;C-r+-....L,,-+..!. UV"""'-I-4-.-'+-~If-J-+~i~J-+_"C~~/J-!....4....t--.:~U_ .7 ,'.I P () L i,.-' ff f 1\ P n Camille A. Cutrone r tt V l) l'.f l/ II 11 1./ II f? , f:J f:O 0 Arthur Fei tel "-1 If " A I ,:' f' .,.- P,- J P 1'/ (-.) fj ~ James H. Gibert !I. r_ ,1 r I _ e' p '+ /J I Ii (1/ II 0 .1./ ~ J . Randolph Gregson f--L;;-+..!.;,--t--JJ'7"r-j-----In*I ---t-.,t.I+-+'-~t-'f---!t"r"""+---1rr"'--+..Lr-rr-f---J':.!-II-=-rr-f -+-l:- Alton S. Hall it F ') f/'~ P y' './ F f P ) James S. Janssen 'P f f f' PEP P P P f jJ Paul R. Kalman (' E f" r f P' t. P ~ P £ r Fred D. Ketchum CJ r) f./ f e E if P. It P P f/ .~I _, I) jU P (j J ,.,. r D /,1 Pr George M. Leake • y I , I' r r :; I f [J A ,t--' £ IJ 1/ r £/ ¥-' William R. LeCorgne 1-t,..r+-.L;rH--!:=:+_.ln-'-f-J:±+--,/~!-===+....J.r:""""'l-~f '-+....J.r:.~~~ '-J.-..!....I- Harold C. Mauney F /., ~ () [;. P e j t=- pEE Waldemar S. Nelson P P f P P P f' P P P jJ * Ri chard A. Peneguy 1-4.-+P---!f~-.:.f"7T""'""f----lrE;=-+~ Pf-.L,-rl jJf-L.,.,--IP-~ p.r+--=E~~p::-+...:..,F,.,...... +- () fJ I, P P j.I p /) Y1 P () , I Robert A. Peyroux,. #7 r' rr r Francis A. Plough p 0 J. E A {J V P f P F fl G. Frank Purvis fJ ~ ~ Charles L. Rivet ~) '.J e P H H ? P P p p ~ Edgar V. Schafer -P (/ IT P ') p 11' P J. Garic Schoen p f' P Percy H. Si:tc}es Frank J. Stich o P II f P f} L) F c /J p Joseph T. Syl ve ster t--':.--"/I--I:---t--"""~ir-+----'-7'l'+~+-;...... 1f--iz...-+.....:/~P -I---=-+-!:I-:;::..- -I-t-,.,.r+-!~ 1. -.;, !l --yr. -;TJ D [,I P 1\ f/ /) Ell iot t C. Willard 1-'''-?-r+-.J...11!,-t---7'!-+_L.f.r-I7+J-r=-+...:.,r:---1~;.....+_r~t---'?--l--LH'f---I,...... L;.--+'''!'''''::-- J. Barbee Winston ? p P fP4 P P P f E P t.---fp F rtF? P f P f~ P p
(a) absent - (e) excused - (p) present - (l.a.) leave of absence 3 I
I 9 7 9
OFFICERS
Waldemar S. Nelson, President
J. Barbee Winston, lst-Vice-President
Frank J. Stich, Jr., 2nd Vice-President
Percy H. Sitges, Treasurer I Charles L. Rivet, Secretary William J. Rapp, General Manager
Joseph E. Bush, Jr., Assistant General Manager
t " 1 9 7 9 STANDING AND SPECIAL COMMITTEES
BOARD OF COMMISSIONERS OF NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
ADVISORY GOLF COMMITTEE Paul R. Kalman, Chairman J. Garic Schoen, Chairman Harold C. Mauney, Vice-Chairman Edgar V. Schafer, Jr., Vice-Chairman Ernest A. Carrere, Jr. Warren H. A. Backer James S. Janssen James A. Gibert Fred D. Ketchum O.D. Alton S. Hall Richard A. Peneguy Fred D. Ketchum O.D. J. Garic Schoen William R. LeCorgne fe-Iu-y .!d'l>es Harold C. Mauney AWARDS Robert A. Peyroux Judge Charles L. Rivet Warren H. A. Backer, Chairman Frank J. Stich, Jr. James S. Janssen, Vice-Chairman Fred D. Ketchum, O.D. HORTICULTURE AND GROUNDS George M. Leake Francis A. Plough J. Barbee Winston, Chairman Edgar V. Schafer, Jr. Mrs. John J. Cucurullo, Vice-Chairperson Arthur Feitel CONCESSIONS James A. Gibert Al ton S. Hall Richard A. Peneguy, Chairman James S. Janssen Francis A. Plough, Vice-Chairman Harold S. Mauney David S. Cressy I Alton S. Hall INSURANCE Charles 1. Rivet Joseph T. Sylvester Thomas N. Bernard, Chairman Elliott C. Willard Percy H. Sitges, Vice-Chairman J. Barbee Winston Ernest A. Carrere, Jr. Camille A. Cutrone EXECUTIVE Robert A. Peyroux G. Frank Purvis, Jr. J. Barbee Winston, Chairman Frank J. Stich, Jr., Vice-Chairman LEGAL AFFAIRS Paul R. Kalman, Jr. Harold C. Mauney Frank J. Stich, Jr., Chairman Robert A. Peyroux Camille A. Cutrone, Vice-Chairman Charles L. Rivet Ernest A. Carrere, Jr. Percy H. Sitges David S. Cressy G. Frank Purvis FINANCE COMMITTEE Charles L. Rivet Robert A. Peyroux, Chairman J. Barbee Winston Francis A. Plough, Vice-Chairman Fred D. Ketchum O.D. NOMINATING COMMITTEE * Richard A. Peneguy Fib' P 5 J. Garic Schoen Percy H. Sitges :1 g 5 MuH tC:n'Alt )j,Jt42!~~"AAlUeN) . (2/7,] *This is the present Nominating Committee. I A new Nominating Committee is elected in February under the Bylaws. I' '. I 9 7 9 COMMITTEE LIST (continued)
PENSION TENNIS Percy H. Sitges, Chairman Camille A. Cutrone, Chairman Frank J. Stich, Jr., Vice-Chairman J. Randolph Gregson, Vice-Chairman Thomas N. Bernard Thomas N. Bernard Waldemar S. Nelson David S. Cressy Robert A. Peyroux James H. Gibert G. Frank Purvis Richard A. Peneguy J. Garic Schoen Edgar V. Schafer, Jr. Percy H. Sitges PERSONNEL & SECURITY SPECIAL COMMITTEES Joseph T. Sylvester, Chairman REVENUE PRODUCING Richard A. Peneguy, Vice-Chairman William R. LeCorgne David S. Cressy, Chairman Robert A. Peyroux J. Garic Schoen, Vice-Chairman Charles L. Rivet Warren H. A. Backer Edgar V. Schafer, Jr. Mrs. John J. Cucurullo Waldemar S. Nelson PLANNING & DEVELOPMENT Richard A. Peneguy Robert A. Peyroux James S. Janssen, Chairman Edgar V. Schafer Alton S. Hall, Vice-Chairman Warren H. A. Backer LEGISLATIVE Thomas N. Bernard Frank J. Stich, Jr., Chairman David S. Cressy Harold C. Mauney, Vice-Chairman Mrs. John J. Cucurullo Ernest A. Carrere, Jr. Arthur Fei tel James S. Janssen James H. Gibert Robert A. Peyroux J. Randolph Gregson G. Frank Purvis I George M. Leake Charles L. Rivet J. Barbee Winston J. Garic Schoen Percy H. Sitges PUBLIC RELATIONS Paul R. Kalman, Chairman Robert A. Peyroux, Vice-Chairman Warren H. A. Backer Ernest A. Carrere, Jr. William R. LeCorgne Elliott C. Willard
STRUCTDRES William R. LeCorgne, Chairman James H. Gibert, Vice-Chairman Camille A. Cutrone Al ton S. Hall James S. Janssen George M. Leake Robert A. Peyroux Joseph T. Sylvester
I / I "''''"''''' OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
NEW ORLEANS, LOUISIANA 70119, PHONE (504) 462-4668 June 8, 1979
MEMBERS OF THE BOARD OF COMMISSIONERS
OF NEW ORLEANS CI T'f PARK
DATE FIRST ELECTED DATE PRESENT TERM ON TO THE BOARD PARK BOARD EXPIRES
Warren H. A. Backer May 16, 1965 March 17, 1987 Beau Bassich March 20, 1979 March 17, 1987 Thomas N. Bernard January 21, 1975 March 17, 1987 Ernest A. Carrere, Jr. December 16, 1956 December 16, 1986 David S. Cressy September 19, 1978 March 17, 1987 Mrs. John Cucuru110 March 18, 1973 March 17, 1987 Camille A. Cutrone October 16, 1973 April 23, 1981 Arthur Feite1 March 20, 1941 MarCh 17, 1987 James H. Gibert April 15, 1975 March 17, 1987 .Randolph Gregson May 21, 1972 MarCh 17, 1987 1ton S. Hall October 15, 1972 March 17, 1987 ames S. Janssen March 16, 1958 MarCh 17, 1987 ~J I - ~..h.=- Paul R. Kalman, Jr. December 15, 1963 December 18, 1979l l/71-,_"Fg/f7 Fred D. Ketchum September 20, 1944 MarCh 17, 1987 George M. Leake July 17, 1973 January 18 ,l28)~-~-~- I(; - -= <-«-4 ~/'l William R. LeCorgne May 15, 1973 June 22, 1 9 7 ~.y~~~1__ _ Harold C. Mauney April 25, 1965 March 17, 1987 Waldemar S. Nelson November 17, 1968 June 25, 1981 RiChard A. Peneguy December 17, 1961 March 17, 1987 Robert A. Peyroux December 15, 1968 March 17, 1987 Francis A. Plough May 15, 1967 May 15, 1987 Mrs. Henry J. Read February 20, 1979 March 17, 1987 Charles L. Rivet January 17, 1954 January 17, 1984 Edgar V. Schafer, Jr. February 27, 1966 December 21, 1987 J. Garic Schoen February 16, 1958 June 25, 1986 Percy H. Sitges May 21, 1951 May 21, 1981 Fred M. Smith May 15, 1979 March 17, 1987 Frank J. Stich, Jr. April 27, 1959 March 17, 1987 Joseph T. Sylvester July 28, 1977 March 17, 1987 Elliott C. Willard June 25, 1972 MarCh 17, 1987 J. Barbee Winston May 16, 1971 March 17, 1987 I
P!\RK AREA, 1500 ACRES 1
Llft ..,U OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 June 13, 1979
CI TY PARK BOARD MEMBERS
ON THE BOARD OF TRUSTEES OF THE
NEW ORLEANS MUSEUM OF ART
DATES DATES OF OF ELECTION EXPIRATION
JAMES H. GIBERT 1/1/77 12/31/79 1st TERM
RICHARD A. PENEGUY 1/1/78 12/31/80 2nd TERM I ROBERT A. PEYROUX 1/1/78 12/31/80 1st TERM CAMILLE A. CUTRONE 1/1/79 12/31/81 2nd TERM
JOSEPH T. SYLVESTER 1/1/79 12/31/81 1st TERM
, \D""( -:)"-cl- \>Q> .... \t',1"'~)' p~~ " (/4'~ 1'LJ...Jru Y-W(-i.>-L0
I
PARK AREA, 1500 ACRES I CITY PARK TOTAL BUDGET
1978 1979 BUDGET BUDGET
TC'I7\L REVEt]UES 1, 496, 000 1,546,700
PAYROLL ITEMS 1,041,500 1,036,800
REPAIR AND MAINTENANCE 151,700 143,300
UTILITIES 90,100 91,100
-- AUTC, TRUCK AND TRACTOR 61,800 60,600 I ADMINISTRATIVE 78,100 145,700 OTHER 21,700 20,000
NEW EQUIPMENT 10,800 8,000
TRANSFER TO WISNER RESERVE 18,900
CONTINGENCY 40 ,300 22,300
TOTAL 1,496,000 1,546,700
I
-.~~.~-",-~~~~~~--~----..--.---- · '
I CITY PARK PARK OPERATIONS
1978 1979 BUDGET BUDGET
CITY APPROPRIATION 382,000 372,000
CONCESSIONS AND RENT 125,000 97,900
DIVIDENDS AND INTEREST - 0 - - 0 -
BASEBALL 7,000 7,500
MISCELLANEOUS - 0 - 2,000
OTHER - 0 - - 0 - I TOTAL 514,000 479,400 PAYROLL ITEMS 520,000 492,600
REPAIR AND MAINTENANCE 57,000 46,700
UTILITIES 23,500 19,500
AUTO, TRUCK AND TRACTOR 48,000 44,000
ADMINISTRATIVE 56,700 75,000
OWER 15,000 10,000
NEW EQUIPMENT 5,000 - 0 -
CONTINGENCY 14,000 22,300
TOTAL 739,200 710,100 I 10
I CITY PARK GOLF BUDGET
1978 1979 BUDGET BUDGET
GREENS FEES 482,000 545,000
CART FEES 75,000 79,000
MERCHANDISE' SALES COMMISSIONS 17,500 18,000
LOCKERS 5,500 5,000
TOTAL 580,000 647,000
PAYROLL ITEMS 310,000 328,800
I REPAIRS & MAINTENANCE 52,800 51,400
UTILITIES 33,800 34,200
AUTO, TRUCK AND TRACTOR 12,600 15,400
ADllINISTRATIVE 14,000 17,500
OTHER 1,200 3,000
NEW EQUIPMENT 5,000 - 0 -
TOTAL 429,400 450,300
I
- .. II
I CITY PARK GOLF DRIVING RANGE BUDGET
1978 1979 BUDGET BUDGET
BUCKET SALES 125,000 130,000 LESSON FEES - ° - - o - OTHER - ° 0 TOTAL 125,000 130,000
PAYROLL ITEMS 52,500 51,500
REPAIRS AND MAINTENANCE 4,900 3,500 I UTILITIES 6,500 5,100 AUTO, TRUCK AND TRACTOR 600 600
ADMINISTRATIVE - 0 - 1, 500
OTHER - BALL S 3,000 3,000
NEW EQUIPMENT 800 5,000
TOTAL 68,300 70,200
NET REVENUE 59,800 REVENUE - OLD RANGE 22,000 DIVIDE BY 2 37,800 TRANSFER - WISNER RESERVE 18,900
SURPLUS TO CITY PARK 40,900 I I CITY PARK TENNIS I3UDGET
1978 1979 BUDGET BUDGET
COURT FEES 218,700 193,800
LOCKERS 1,300 1,000
PRO SHOP - 0 - 14,000
LESSONS 5,000 18,000
TOTAL 225,000 226,800
PAYROLL ITEMS 42,000 51,200
I REPAIRS AND MAINTENANCE 8,000 17,400
UTILITIES 10,300 16,700 AUTO, TRUCK AND TRACTOR - 0 - - ° - ADMINISTRATIVE 3,300 46,600
OTHER 800 2,000
NE.W EQUIPMENT - 0 - 3,000
TOTAL 64,400 136,900
I 13
I CITY PARK STADIUM BUDGET
1978 1979 BUDGET BUDGET
TAD GORMLEY 41,000 41,000
PAN AMERICAN 9,000 9,000
TOTAL 50,000 50,000
PAYROLL ITEMS 7,500 29,900
REPAIRS AND MAINTENANCE 11,000 10,300 I UTILITIES 7,500 9,100 AUTO, TRUCK AND TRACTOR - 0 - - 0 -
ADMINISTRA TIVE - 0 - - 0 -
OTHER 700 1,000
NEW EQUIPMENT - 0 - - 0 -
TOTAL 26,700 50,300
I • /'1 •
I CITY PARK HORTICULTURE AND GROUNDS BUDGET
1978 1979 BUDGET BUDGET
REVENUES 2,000 13,500
TOTAL 2,000 13,500
PAYROLL ITEMS 109,500 82,800
REPAIRS AND MAINTENANCE 18,000 14,000
UTILITIES 8,500 6,500 I AUTO, TRUCK AND TRACTOP 600 600 ADMEHSTRATIVE 4,100 5,100
OTHEP 1,000 1,000
NEW EQUIPMENT - 0 - - 0 -
TOTAL 141,700 1 1 0,000
I /5
OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4BBB
AGENDA FOR JANUARY 16, 1979 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK
1. Roll call.
2. Introduction of Guests.
3. Approval of December 17, 1978 Minutes
4. Reading of General Manager's Report.
5. Communications.
6. Report of Officers.
7. Report of Advisory Committee. -I 8. Report of Finance Committee. 9. Report of Standing Committees.
10. Report of Special Committees.
11. Announcement of Vacancy on Board.
12. Unfinished Business.
13. New Business.
14. Personnel Matters.
15. Adjournment. tl
PARK AREA. 1500 ACRES Ito
• ''''U.>J OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
NEW ORLEANS, LOUISIANA 7011~, PHONE (504) 482-4888 January II, 1979
Board of commissioners of New Orleans City Park Improvement Association New Orleans, Louisiana 70119
Mrs. Cucurullo and Gentlemen:
The following briefly summarizes significant managerial activities since the previous Board meeting in December.
With the transition in staff management there has been a revised organization chart (chain of command) implemented. The General Manager, while an overseer of all park functions, has delegated substantial authority directly to the Assistant Manager who will be in charge of all park field operations. Office staff and security staff have been placed under the jurisdiction of the park's Administrative Assistant who will additionally function as the park's personnel officer. The General Manager will per- , ,sonallY supervise the fiscal/accounting procedures and personnel. The ~ duties of the park's chief accountant has been expanded to include close monitoring of all financial, insurance and administrative provisions of f park leases and concessionaire contracts. Numerous other subdivisions of responsibility have been established affecting lower echelon field super visors with the intent of creating a higher ratio of supervisors to employees.
The conversion from a split biweekly/weekly payroll system to an exclusive biweekly system was implemented smoothly from all indications. Employees were not significantly disgruntled and have accepted this cost saving change well.
The process of personnel evaluation in respect to employee merit raises has begun with employees having over 20 years tenure being the first category evaluated. All of these long time employees were found deserving of a one step increase (about 3% raise).
The zero base system of budgeting adopted by the Board for 1979 is being tightly controlled by management with personnel levels for all park functions strictly enforced and overtime quotas administered pursuant to budget allocations. In this month and in February there will be consid erable leave taken by staff for accrued compensatory time and vacations so that the staff can be peaked for the coming spring and summer seasons when labor needs are the highest.
I am especially pleased by the attitude and cooperation given to me • not only by supervisory personnel but also the rank and file personnel in these first few weeks as General Manager. It evidences a staff that can and will accept change, as many changes in operational procedures have
PARK AREA, 1500 ACRES /7
,..."n.u OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 January 11, 1978
2
been made and more will follow, and do so in a manner that maximizes effectiveness.
While this report is brief owing to a relatively slack period in park activities, I will endeavor to have comprehensive reports in the future to keep the Board properly informed of managerial actions and activities. The concept of these reports will be to include such items as may not be reported during the meeting itself by Committee Chairpersons, but which are significant to mention. I Respectfully submitted,
WJR/dz
P.S. In the future, subject to the Board's concurrence, my intent is to mail the following items simultaneously to all Board members each month.
1. General Manager's Report 2. Minutes of Preceding Meeting 3. Notice and Preliminary Agenda for next Meeting •
PARK AREA, 1500 ACRES 'C, . .::ap=~---. Y-C"-"- 18 l
~ ,OARD OF COMMISSIONE::,~,:,;: ;':;;:::~;,,;:~, ;:,~~I:,;R()VEME:'T-"SSOCIAll0N
December 17, 1978
At a meeting of the Board of Commissioners of New Orleans City Park Improvement Association held on December17, 1978 the following resolution was adopted.
Resolved that on January 1, 1979, any two of the following persons be, and are hereby authorized to have full access to and the control over safe box number 1955 rented by the New Orleans City Park Improvement Association in the vault of the First National Bank of Commerce.
Waldemar S. Nelson, President J. Barbee Winston, Vice-President Frank J. Stich, Vice-President Percy H. Sitges, Treasurer Charles L. Rivet, Secretary Robert A. Peyroux, Chairman, Finance Committee William J. Rapp, General Manager
Be it further resolved that the following persons from the New Orleans City Park Improvement Association are hereby authorized to endorse any checks, drafts or notes on the following accounts:
ACCOUNT NO. ~ Title VI Account 03-0012-8 First City Bank General Account 7003-00-733 First National Bank of Comm. Special Funds Account 7003-20-764 First National Bank of Comm. capitol Improvement Account 7003-00-975 First National Bank of Comm. Driving Range Account 7003-00-909 First National Bank of Comm.
Three signatures will be required on each check. One endorsement must be from either the President or Vice-President. The second endorse ment must be from either the Treasurer, Chairman or Vice-Chairman of the Finance Committee. The third endorsement must be from either the Manager or Assistant Manager.
The following accounts will require only one signature:
ACCOUNT NO. BANK Payroll Account 7003-00-788 First National Bank of Comm. Employees' Bond Account 7003-00-777 First National Bank of Comm.
Only one signature will be required from any of the following: General Manager Assistant General Manager Chairman of the Finance Committee Vice-Ch~irma~ of the Finance commit;~~ . ,", " . A\S~ £J.4ST ~~~ , TAX 1.0. # ______
I IIBC 2820 (R 1/74) FIRST NATIONAL BANK ACCOUNT OF COMMERCE NEW{ CARD _ OIa.IAMS. L---.. ACCT NO. 7003-00-777 •
Jose h E. Bush, Jr., Asst. Robert A. Pe roux Ch. Fin. Co
N.O. City P k p. Assn. T ..... 482-4888
ADaRDa Adm. Bldg., City Park, N.O., La. z" 70119
OATI[ 12/28/78 INTIIODUCED By I , (". Fi~ST Rl~,liOlJf!.I~. C~ml{ <"'~~.J []~ C~jl~;'~H~~J~L~JL~ '.. " ,.... , ~ ~'. 1),1 .
~'jEJl J ,1 (I~ 8/.'u;
CITY PARK IMPROVEMENT ASSOCIATION r;;O::NS NEW ORLEANS, LOUISIANA 7003-00-777
I, 9'J,arles L. Rivet 17th December HI 78.
.1)' signed ", " (!';J(}~,if""Jil:l>h""'; d~ 'I" .}QCxx by Pres1.dent or any xxxxx.xxxxxx=xx ¥~ Vice Pres.; Treasurer or Chairman of the Finance Committee; and the General Manager Or Asst. Gen. Mgr. (one signature from each bracket)
\_~". ",;;.:.J ,~L.LI)\';HO,:i,-'· f)'.'fi~:~ ", ill
Waldemar S. Nelson, Pres. Charles L. Rivet, Secretary William J. Rapp, Gen. Mgr
P. H. Sitges, Treasurer Jos. E. Bush, Jr., Asst. Gen. Mgr Pres .. Robert A. Peyroux, Ch. Fin. Comm. ~' • I I
;~l~; ~ ',1'«: ') j " 'i ~:
rtll • I" (~I .', . ,_
dltuilltiHl'h'111' '-~:O~,: lilT' "j' sud I ',,', I'": ,~f.. •C'-,-por'-'!I.:·r .. ~ J" ~~, : :" 1.'1 1).>1 [ ur ~rt'i"JP."; i)f!' '-";11; . (: . Ii, "Furrhl:~ ,f,
W'-,' otnC!: in.; 1 '. ',~l' , ~ l . i,;5Siofl of i\l'.J~i- .J'.I . to by t1lj5 3r)'l,"d
,
l"r,\Ml. .; '" l NAM[ : i '
NAMr
! fUrth',r' "r~' I.)' , r. t ,;~ ( 'i-."
" ~~ /#~ ·~kJ~J-... , . ~Q".~.~
L. Rivet
" • ,- -"",' ~I TAX 1.0, # ______
I "'Be 2820 (R 1/74) FIRST NATIONAL BANK ACCOUNT OF COMMERCE N~ { CARD __ OM.UIIIS. L~ Acc:T NO. 7003-00-788 • Wi
Robert Francis
ADDII_ Adm. Bldg., City Park, N.O., La. ZO' 70119
D .... 12/28/78 INTltODUCIID By I J iziiii._iii.~._~. ii_.iii .• "ii;. ____.•. _• .,ii __ . __ .__ ---_ ..... _--_...... -----.---- ,- .... -~" .. ~ ... --.---. -
.~ /,....,) ~:Jwd'V' r~[.T~()rJrlt f,->f'"';,~~j :-~ <,.,-~ (j" l?Jli'JJlVJal..;l-.
CITY PARK IMPROVEMENT ASSOCIATION
NEW ORLEANS, LOUISIANA 7003-00-788
Charles L. Rivet 17th December p 78
SL', t, dr;rJ ':';~ i:,
. ," ... < .,i siqned"· . .. ( '" XXJ{x by Pres~dent or any xxxxxxxxxxxxxxx ~~ Vice Pres.; Treasurer or Chairman of the Finance Committee; and the General Manager or Asst. Gen. Mgr. (one signature from each bracket)
:l, '
Waldemar S. Nelson, Pres. Charles L. Rivet, Secretary William J. Rapp, Gen. Mgr Vice Pres. P. H. Sitges, Treasurer Jos. E. Bush, Jr., Asst. Gen. Mgr , Vice Pres. Robert A. Peyroux, Ch. Fin. Jr. Comm. EnJ'>I~~~'l ,." , --',~ '11<'1. :: e (h P:~:':ii;-:''''':' "
-u,.'( H;';0'. "I, . i"' • Ibf!half of alld i( , r",' ilt ~uch r,II"S (:1 ,r,:-;';::: Coq,)Or,l+i ,n G-",
(Jr prnp,_·nv of ; ," " "Furll':'I" p;:~~(~ -,',' .. ,I, tl,[~ ;~:A,'I~ J~ ":ifljl 'Jth.;, !:jcF'
fn~<;i.m L)f :'.Id Jj- .". , 1u bV tiii~ L'»;1; , ;-'-'.
NAME r ' r ~ ['
NAME
." NAME -;, .
,]
L. Rivet , Robert A. '=0=. ",~-,c'"~;=i= .. William J. Rapp, General Manager 0./)I~. ~~... 'BC~~O~:~~4)E. Bush, Jr., Asst. Gen. M;::~V_~ c.~~
I FIRST NATIONAL BANK ___ c. ACCOUNT OF COMMERCE NIIW { CARD _OIIIU! ...,L~"
ACCT NO. 7003-20-764 ""'!'JIoo'''' TNI: ".Vat_• H&MOr
Adm. Bldg., City Park, N.O., La. ,,_ 70119
DATI< 12/28/78 INTRODUC .... By - ....h' C #" FIRST NATIONAL BANK ... -- OF COMMERCE ~EW OR~UI\IS tf CORPORATE ACCOUNT AND BORROWING RESOLUTION ,'I°-l ': NBC 351 (R 8/76) Name of CorporJtlon : r~(;w AU.(JlJflt Hepldcerr·"nt .s..daltiondl NEW_C:>.RI,P\NS ~I 'I'Y PARK IMPROVEMENT ASSOCIA TI ON ! lJ ~ l1 ddress ,1\( '.0'1,,1 i'j(,(nr)(;r CITY PARK, NEW ORLEANS, LOUISIANA , 7003-20-764 r~~~- I,_c:ll~rle s!<_~_ ' Ri vet n,Hl1ud C'J'IH"'dIIIJfl do tl'J!dJY r:c·rtify !1(iJl. ; ;,m kPf!~J:" ,;1 lh~ ";'~Q~ds and
minutes of the proceedings of till' Board of Dlrectt)fs of ~"I:.1 COlporation, that on 1111' 17th ""'I uf December
19__ ._ .. .1.8. _..... u meeting oi the :,a'd Board of ~'rectOI'; Wil~ held in accofll,iIl,:I; with liJW iJno till: Ily' l,Iw'. 'Jf till.' C(j~IJ'JI 'JI;(;". 1',;;t a f)UOIUm (11 Dlrp~tor~ wa~ Dr"
sent, ilnd the follOWing resolut'.ons were duly c,na legally Pd~~ed: "Resolved, lhat ill1 dccoun1 ~lyj('d
shalt be e,tabllshed With the First National Bank of Commerce, New Orl~cHl~, LOlJl~,1;ln,] (th,: "R,IIIk"), u'H.ll:'r tI:f: rull~s "lid r'.:qu' Bank, wherein may be dp.po5lted any of the funds of thiS COlporation, whelta:r IH)leCt'ntl~J by i;cl~h, dWcks, note~, ur'' NAMES OF ALL AUTHOHIZED CHECK SICiNE.RS HERE Waldemar S. Nelson, Pres. Charles L. Rivet, Sec. William J. Rapp, Gen. J1gr. ~Bar~:e~~:::~:, ~:~~-pr~s. P. H.Sitges, Treasur+ Jos. E. Bush, Frank J. St~~h-,-~~iC_e_I'res]~~pe~t A. Peyroux, Ch. Fin. Jr. Comm. Endorserl1en~s f01 deposit 1ll,1¥ be evidencp.d n1crely by tho: n.ln1C of th~ COlpor;JtlOn b!~inu written or st;III)IJed Or) thp. il\~,11IJm"rlt d~positr,rj. wl1hout d':si:.watlcn of the party making the endorsement." "Further Resolvpd, that the said Bank I~ hereby duthorlled tn hanOI any and,J1I withdlij\l\iili itf'ITlS ,,!jdlll';t 'he COrpOr8llf;r,\ f:)nch at t."l 0 !lfj' 1 p;.ly'abl(~ 10 the officer • r agent signing or CQuntcrSlg'll.noJ :he s.ame and Wh. ctlll'" .pres~ntl~d for 8.ncaShITWIl! ur. '0'. C! '~dil Iu UP: '.lJt;I.,onal iJ<.:CQU 111 uf ~L!I;h 'Jff'cer 'Further Resolv';d, th;;lt the below de5:(]lloted offlCI:r Of olfiG~rs of thiS Corporation IJ(~ (Jnd ~;l~'V ,J'" IH·r,·[;V ~ulllOrl/l:d, ;'lllp(l .. ·.'r'rr~cJ anu direct';': 1<, i r·" and 0n ehalf of NAME TITLE NAME TtTLE NAME TITLE further certify that Corporation ilnd of the rnilke depOSit with· 'lZ)t .r , ~~ L""...... UO-~--...... ~~Ih ...... ( t:::;-~ ___ ,19 SEAL ~~l~-~""""-----,~W\.~~------"---- ~-,- Secretary " COLLATERAL DESCRIPTION ON REVERSE Rivet _ \. .. " .. ~. I FIRST NATIONAL BANK ACCOUNT OF COMMERCE NEW { CARD Jlltllill OIIIU..... , UM.".~ ACCTNO. 7003-00-975 Waldemar S. Nelson PRDIDENT J. Barbee Winston VICE·PREB'DIINT" Frank J. Stich, Jr. V'CIIooPRE.'DIINT Charles L. Rivet SECR.,.ARV Percy H. Sitges IIU.'N'" N.O. TIL. 482-4888 Adm. Park, N.O., La. z .. 70119 c..... 12/28/78 I NTIOODUC!!D BY I FIRST NATIONAL BANK • OF COMMERCE NEW ORllAIO,IS ioate CORPORATE ACCOUNT AND BORROWING RESOLUTION NBC 351 (R 8/76) Name of Corporation INew ' FI, _____Charles '_ L. Rivet • S('CrL'I,lry uf Ih(~ dIJ()vl' 'ldrTwd CI.rpI),dtiIJ'1 do h!'!I,by Cp(1 fy \I-,It I .Jm kl~>~I")I minutes of the proceedings of the Board of Drr!;ctu!s of S:llrl Corpor"tlon, that ()il [II" 17th, December 19._. "Z.ft._ ...... a meet.ng of the said Board <)f D"~'c,ors was ht~'{1 in JCC()lti shall be established with the First National Bank af Commerce, !\jew OrICcHlS, L()UlsiLlTkl 1111(~ "[3;1f1"=."), lInd~r tl1r: rulr:'; and ri..'JlJ:Cltron'; c!~ prr:~ult)l;d by tr-(; 'rJ'd Bank" wherein may be dt:poslted any of the funds at [illS Corporation, whnt~ig!rie(ft(?rI bV ':;1:,11, (;I".~~c._. r1UI(;~, or ultlL'r evid(:llcr~~, qt debl, "H,d frol") which deposIt Withdrawals arc heleby authorized in th8 narne of thIS Corporcrtlon, !](»NX- by Pres.l.dent_or_ any (oJCi){M}C)(jJEkot:Xl<~ ~ Vice Pres.; Treasurer or Chairman of the Finance Committee; and the General Manager or Asst. Gen. Mgr. (one signature from each bracket) ,\lAMES OF ALL AUTHORIZED CHECK SIGNEns HERE r [ Waldemar S. Nel son, Pre s. Charles L. Rivet, Sec. William ,J. i Rapp,. Gen. Mgr. I J. Barbee Wins_t:()~-' __ Vice Pr~s. P. H. Si tges, Treasure Jos. E. Bush, Jr" Asst. [ Gen. Mgr. Frank J. Stich, Vice Pres.: Robert A. Peyroux, Ch. F n. -,-----~- Jr. Comm. Endorsements for deposit may be p.videnced mel"ly bV till' l1ilr~le at th,~ corporation bl~ing Vvlitll:r1 or ~1 ,.:If,,;d UII HH~ rn',trl)'Y1L:nt d;'P0Siwd, witrr(J',Jt dc!si]tratlon of the party making the endorsement." "Further Resolvp.rl, that the said Bi.lnk IS IH:!reby authorl7Qd to !iO'lOr any and all wilildrawill items <1'.; I,wt the Cornor:JlI'jn\ lur,rl', dlthouql, piJ\lubl<;-1rJ 'he ,:,fficer or agent signing or countersigning the sam8 and 'ilJht;!,ier rr('sL''11--':l for l'ncashment or for crl~Jlt u) the; :)(:' .8r1al rthcr Resolved, that the below deSignated ofllC' r or ntf({el ~ of thiS CorrO! alf of and In the namc of thiS Corpuratron In the ma~ln!-l ot 'I 'P or mor" IUdnS ""llh said Eliln-:. I I cOil dqIJrI:(ptr: ;JmU,lllt 'l:J' 1(1 '~,.;c,.":d S uch rates of Interest and Imdl.;l such terms anr. Lond t,ons ,uch offl{I'1 nr ,}ffl({,ts mdY JWI'I· Wh'Lh IUun or ;oan~ m[)y I)(~ ~I:~:ured by Ih,~ prOp.-!lly of t~I." arporat,on described on the rC\lcr~e hereof. by pi rl\:w dss'gnrnent or by morl!1d\]t", which lo.]n 0' ;Jilm ·,1,,1.1 iJhu br: 'j::Cllr·~d b:{ 'rl' plcdgL' of a!1 dppo<;" ;ILC,OU:ltS or property of this. Corporation in the posses~ion of Bank 01' in tranSit to or fronl B,)[lk" "Further Resolved, that the beluw des!!:InClted olflcer or officer'; be and they an, hl'feUjl iJuttrUII/I:d, (;rnpf)'... :(;,'~d ;'Ild dll(;cwd 10 ('xr:r;Uif,. for iJlld on b''':1 alf of dnd in the name of this Corporation, such promisso"y' notes, pledge or assi'Jnmenl ClHflX'fTH'lltS, 1I1t)rt'l •, • NAME TITLE NAME TITLE NAME TITLE r further certify that ilnd of o make depOSit with- ffixed IH'rf:to the offiCi'll seal of said Corpor;:jtlon, lhl~ COLLATERAL OESCRIPTION ON REVERSE Robert A. Pev==. ",~""a~'. ~ ~iiit -.~ . William J. Rapp. General Manager ~ Joseph E. Bush. Jr .• Asst. Gen. Mgr. }. \:-: ~ L I IBC 2820 (R 1/74) <----.3 FIRST NATIONAL BANK ACCOUNT OF COMMERCE NEW { CARD _1IIIc...I&IIIIS,L_~ ACCT NO. 7003-00-909 ON THE R.V• .... H.~EOP Waldemar S. Nelson J. Barbee Winston N O. ADDII_ Adm. Bldg., City Park, N. 0., La. z .. 70119 0..... 12/28/78 INTItODUCIID By I ______-:- __>~>~u~,~_~_~"~_=_~_~_=_=>~>~>~.:;;;;:;;:;;; ___., .... ,...... , __~._~ ______.. _____ • - FIRST NATIONAL BANK OF COMMERCE I'oIEW OA~l"'NS CORPORATE ACCOUNT AND BORROWING RESOLUTION NBC 351 (R 8/76) • Name of Corporation New Account Rcplilcerrwflt Ar::::l·I! ;oal __ORL]!:I\J)I~ ~I}'Y PARK IMPROVEMENT ASSOCIATION [] l~ ddress A(.c()',nt I'Jurnhcr ~I~" ?J>.RKL____ _ JiEW ORLEANS, LOUISIANA 7003-00-909 I. __ > <:ha!~~-,,-_L. _ Ri vet___ , Secret sent, and the following resolutions wen; duly and 'Ag;Jlly p,I~~ecJ_ "Rcsolv(~d, 1hal ,Hl ;WC()Ullt ~tyh~d shall be e5tablished with the First National Bank of Commerce, New Orll' NAMES OF ALL AUTHORIZED CHECK SIGNE:HS HEf-iE Nelson, Pres. Charles L. Rivet, Sec. William J. Rapp, Gen. Mgr. S. j> ! P. H. __S_i.tges, Treasurel Jos. E. Bush, Jr., Asst. J. Barbee Winston,------.- Vice.. --- Pres.i i Gen. Mgt'. Frank J. Stich,Jr. Vice Pres.------: Robert- A. Peyroux, Ch. Fi~. Comrn . Endorsements for depOSit may be eVldt.'nced merely by the namc of the corpor;lllon being wlitlen OJ ·;1 JlTl~wd 01' the ins:.rUr'H'lll dq)o>ited, without dr~si·:jnd lorr of the party making the endorsement." "Further Resolved, that the said Bank I~ hereby autho~'zed to 'lonor tiny and 311 wllhdril'N'J1 Itc'm~ :1';<11[1':, thr~ COI"Porillion's ilHl(h dltf'OU(F, f.;iJldble to tho'! officer agent signing or cOl.nterslgnlng the same urther Rl'!;olvcd, tholt the belo'lll deSignated officer 01 offlcels of ttll~ Corpordtlon tw ,md nil I" i 1,< c , y Julllf)ll/' I, PfTlP0li'lt nd and {I, ( rJ Hi In for d'l' riO half of and Ifl tho'! nanlP. of thiS Corpo~;Jtlon In ,hE mdr...lng of onl' or mOlP IOdns 'IIIlth said BJnk II ,In tll'l fjdt! lnl(JUII' r 1)1 10 "xc l" rj S such rates of Interest and lJnd~r such f('rn's and conditions as ~uch offl( er 01 offIC"IS III Iy ell,1 " ,,,11,( Ii 10dil or Ir)dl1S may b" <;f'cl~,"d h, hr propl rty uf thl< Corporation described on the It::V€ISe hereof, by p:"d~Jt!, assignment or by rnorl~il~e, whICh IOdrl 1)1 :U-;"', ·,11;)11 ;jl~o b(~ S(~Cllli:d l)\f ,I.", plf"h', of ·,Ii depr)sit ,Il':c;unts or property of this Corporation in ttlt: possesslor ,)f Bank or Ifl tr<.lnSlt to or from Bank" "Further Resolved, thi'll the hClow deSignated OH'C']f or uffiCf."~ be and the'" air' hcrl!by (JuIIIOrl/Prl, "I1,I)')"-·"CI"d I'ld rJi,·,(.l,~d 1(, '~xt:r:,J1'~, ;,~c ,.·,d on ~Jf."·-:'Jif Gf and ' in the name of this Cal POI dlion, such promi5sory flOWS, plL'dge or assig:lrnlmt 3[j1 r",rnl~1l IS, [noll~jd!jr;s, CII,1I tl:1 rTIO' Iqilg(:" ( o!la I"T(1' 1l'(Jf1:!.l~;'_'~. ;;:/r, <, Jrf.'e'11f;nts 3nd any other loan document(:ltioll as may be necf.sr,ary or rt:qulred by Bank, ;ncludinfj ~IH-"h rnorl!Jilflc~ Jnd sl'clJlity In~trunwllts WIIl[J, [flClY cant;),,·. C' fHOVld,::, tor co'. fes.sion of judgmenls, WCllver of appralsemenl, and foreclosure unJe( L()ui~:,lI1a executory pr()c(",~ IJI{}r:PI~dlng~, which I'·I:()\JI',I.'S U0{)I: ddiJUlt ':"0: CF ,~~Si·i '-:;0JlSi;nt(!(J to by this Board of Directors." f, NAME TITLE NAME TITLE NAME TITLE e iJffixed hefcto the offICial seal of said Corporation, thi~ I i ______~-->------>------,'9 f - SEAL COLLATERAL DESCRIPTION ON REVERSE Rivet \, >, " '~. • ... .a.4~~ Robert A. Peyroux. Ch. Fin. Comm • T.~I'D·#--'--iLt'r----- William J. Rapp. General Manager ~~ J-) Joseph E. Bush. Jr. Asst. Gen. /v ~_ ~_L • IBC 2820 (R 1/74) "'"-__ 6 I ACCOUNT FIRST NATIONAL BANK OF COMMERCE NEW { CARD ._ OM.aAIIIIS, LOUta&ANA ACCTNO. 7003-00-733 482-4888 ADDII_ Adm. Bldg., City Park, N. 0., La. Zoo 70119 DAn: 12/28/78 IN ....ODUCID JSy I FIRST NATIONAL BANK OF COMMERCE 30 .. JIriIEWORl!UoIS Date CORPORATE ACCOUNT AND BORROWING RESOLUTION• NBC 3:'1 (R 8/76) Name of Cor;'oratIOrl NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION : I iJ ACC()lmt NUlnb(;r ,~~ -l'!,RK~_----NEW ORLEANS, LOUISIANA 7003-00-733 1._ .. Qla,:(l,..es L .jl.lyet _ , S~!cre:ary of the ahove rl,JrTlud Corpoldt,nfl do jH;rl~!Jy cf'rtlty ti';)t I ,-l:r1 k'~f~p!.:r ,")i the reccrds and minut~s of the proceed-ngs ~Jf the 80ard of O,r--:(1\)r, of " 17th d.vof December 19_ .. 78 _____ a rnr:cting oi the s3,d ROJrd o· :)Ir,~:;lv" ;'/e''' held ::) cl[c(Jrd shall be estilbllshed with :1-00:> First National Bank of Commerc:e, New Orleall~, L()ul~i;ln NAMES OF ALL AUTHORIZED CHECK SIGNLHS HEnE Waldemar S. Nelson, Pres. Charles L. Rivet, Sec . William J. Rapp, Gen. Mgr. • _- -~ -_._. t J. Barbee_ ~inst_on! _Vice pris. !. H. Sitges, Treasurer Jos. E. Bush, Jr., Asst. ! Gerl.~Mgi. Robert A. Peyroux, Ch. F}n. Comm. Jr. Endorsements ror deposit may be evidenced !T1l'rely by ;hc 113m(! of tfw coqJOrdlion b,~in~1 WI-Itten (JI ;1"mpl~(IIHI ttl(! ill:,ildrn' :11 IJepu~ltl'rl, WIlh0ut dhl~'I.Jllon of the party making the endorse men! " "Further Rp.sclved, th;)t the said Bank is her0.by urther Resolved, rhal the below des yll3ted ofTICl'!r 01 ,;tt't:( I~ of lhlS Ctlrpordtlon hI' half of 8nd In the name of thiS Corpnra'llvl If tfH r,J!<:ln( of onl'! 01 rn()II' !(hlll~ WIlM ~dld 8 Jrrk 1'1 'r, ,](:'I"L'(;:J~(~ dtn'll.!iI f:'-'1 I', "~c;;'~d $ such rates of Interest and under 5ucn terms d ld c(}I'drt,0Ih ol~ Su( h officer or olfl( I>r~ !TIly ,II' "'I'nd, IUill) or inil~l': 'nay iw S(?l.:.Jr,"d h'( t:· r},up' rty of tl"s orporatton described un 'he reverse horeof by pir'd "s~ 9'lr~'f nl or by murtg.J!JP, .tIIhl( II (J"n (,I IUd" ~hal'i ,li',~) be! ~';('UI'~r:I ily th'? plecirJe of ;,1; tlL'PU' ,t ,:( co(,nTS Ior property of thiS Corporation in the possession::;i BC!II~ or:n t:,rnslt to or from A':lnk' "Further ReSOlved, that the be)!ow dC'sl'dfl8ted OffiCp.r or officers bt? and lh~!y ;lIe IlI"l~IJY dlithol;/i~d, l""I,OWl~'f;d mrl d"I;i,'I.'I! tf) r;X(":I'ti~, ro' NAME TITLE NAME TITLE NAME TITLE affixNI helul1) the offiCial ssal of sard Corpor;Hlon, this _ .. ____ . 19 ~ ___ SEAL ~.Secretary_.t±-. :--~\:~~~--- COLLATERAL OESCRIPTION ON REVERSE rles L. Riv '. ., JI OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482·4888 January 16, 1979 REPORT OF THE PRESIDENT Your President is pleased to report on activities in City Park during 1978 and to project plans for the park's operations in 1979. Substantial public usage of City Park continued through 1978. The King Tut exhibit in the New Orleans Museum of Art concluded in January with 870,000 persons having seen the display. Sugar Bowl and Mardi Gras visitors, large numbers of school outings in the Spring, groups of tourists throughout the year, a tremendous volume of picnicking, numerous golf tournaments, the new bocce courts, the sportsmen's jamboree and fishing rodeo, 18 musical concerts, 62 soccer games, and 116 football games have all brought patrons to the park. We look for increased usage this year. Of particular significance for the long-term well being of the park is the formation of an organization known as "Friends of City Park." This group, formed at the President's request and with Board approval under the guidance of our Vice-President, J. Barbee Winston, is a volunteer organization whose purpose is to further City Park as a place of recreation and education. It I has elected officers and is instituting a membership campaign and making plans for fund-raising and other activities in support of City Park. The officers are: Mrs. Henry J. Read, President Mrs. E. T. Sproles, President-Elect Mr. Raymond J. Boudreaux, Vice-President Mrs. Eugene V. Meunier, Jr., Recording Secretary Mrs. J. Gilbert Scheib, Corresponding Secretary Mr. Gilbert M. Mellin, Treasurer. Mr. Winston is to be complimented for his vigorous work in coordinating this group's formation. Numerous improvements have been made in the park's facilities. Ten new tennis courts were completed, six bocce ball courts constructed, four new baseball diamonds provided, and two locker rooms in Tad Gormley Stadium renovated with a generous donation from the New Orleans Saints supplemented by funds from the Louisiana Department of Public Works. New track and field equipment was pur chased and a storeroom for same was constructed. The meadow near the museum was cleared of shell used during the King Tut exhibit and restored to green lawn; and the shell, valued at $5,000, was supplied to golf operations for use on golf cart paths and parking areas. Drainage was im I proved in the front section of the park and around the new tennis courts. PARK AREA, -[.')O() ACRES Report of the President -2- January 16, 1979 Deteriorating sidewalks along City Park Avenue and Marconi Drive are being replaced facilitating pedestrian use and enjoyment of the front of the park. Approximately 25,000 square feet of wind screen on tennis courts was re placed and a fresh supply of material for surfacing the Rubico tennis courts I was purchased. Early in the year, at the President's request, the Golf Department prepared a schedule of major equipment needed for golf maintenance. Through an allo cation from the State Department of Transportation and generous grant in the amount of $58,524 from the Wisner Fund, new equipment totalling $70,000 was obtained for golf and totalling $24,000 was obtained for general park use. This is the greatest amount of new equipment obtained in anyone of the past ten years so far as can be ascertained. The park expressed its deep appre ciation to Mr. Richard Peneguy for his successful efforts in obtaining the Wisner Fund grant for golf equipment. New safety mats were installed in the golf clubhouse reducing the hazard from wearing golf shoes in the building. Through initiative of Mr. William J. Rapp, Deputy General Manager, the park obtained from the City 60 ornamental cast stone rubbish containers which will be used to replace steel rubbish barrels in display areas of the park. In horticultural operations over 300 rose bushes and 750 trees were planted, the latter with the active help of donations to the "Plant a Tree Program." Four plant sales were held which grossed approximately $7,800, materials sold including surplus plants, compost from the park stables, oak leaf mulch material and fire wood from damaged or dead park trees. It is hoped to expand the garden sales substantially with the active support of the Friends of City Park, who it is hoped will donate craftwork and other materials for the sales. The official Master Plan of City Park, which has for some time been prepared and I maintained by William S. Weidorn, Landscape Architect, was updated under guidance of Mr. James Janssen, Chairman of the Planning and Development Committee, and adopted by the Board as a guide for park developments, together with resolutions requiring the Board to be consulted and the plan considered by any architect, engineer or other person considering or planning development in the park. With respect to operations of various concessions in the park, the lease of Henry Thomas, golf professional, was renewed, this continuing to be a strong and productive operation. The lease for the tennis pro shop was readvertised and a new operator, Tennis Anyone, took over operation of this concession. The New Orleans Tennis Club renewed its lease for eleven tennis courts on a part-time basis, the lease payments having been increased almost 50%. In an effort to improve tennis operations substantially the Tennis Committee, chaired by Camille Cutrone, undertook a study resulting in a search for a tennis pro to provide professional management services. The result was a one year trial lease with Del Rec, a division of DRT Industries, Inc., undertaking management of the facility. This is a national organization successful in operating numerous commercial tennis facilities throughout the nation and it is hoped their knowledge and experience will contribute to a great improvement in tennis opera tions. The concessionaire operating the food and drink concession experienced financial difficulty and made assignment of their lease, as permitted under terms thereof, to another operator with the approval of the Concessions Committee and Park I Board. It is hoped an improved food and drink operation will result. '. Report of the President -3- January 16, 1979 In regard to finances, the Board of Commissioners through its Finance Committee, considered and adopted an austerity budget for 1978 in an attempt to avoid the deficit condition arising at year end 1976 and 1977. The budget was then projected over the twelve-month operating period of 1978 so that the results of each month's operations could be anticipated and the actual operating results compared with projected performance month by month. As a result of this procedure it was determined at mid year that golf and tennis revenues were not coming up to anticipation primarily because of bad weather. Rigid economies in operation permitted the budget to be maintained close to a balance and improvement in income in the Fall and a continued freeze on employment enabled the park to end the year with income balancing expenditures. New revenues are needed by the park and an Ad Hoc Revenue Pro ducing Committee has been appointed with new Board member David Cressy as Chairman to explore adequacy of present charges made for park services; possi bility of charging for services now provided gratis; and availability of new sources of revenue. It is hoped this committee can produce substantial results during 1979. It is the President's firm conviction that considering the present temper of the public with respect to taxes and the financial plight of the typical city and state operations, that all public parks must expect to become increasingly self-supporting, while still attempting to get more adequate appropriations for operation and still relying on governmental sources for major capital im provements. It is intended to pursue all three of the avenues of finance this year. With respect to personnel, the park provided uniforms for policemen with great improvement in the morale and effectiveness of the park police force and established the old tennis clubhouse as a police headquarters. The pension plan was continued and strengthened and the hospitalization plan for all eli gible park employees was improved. Of particular interest with respect to personnel was the retirement of our esteemed General Manager, Mr. Ellis P. Laborde, after 32 years of service with City Park. During this time he served under 24 of the 28 presidents of the Board of Commissioners and was instrumental in developing many of the improve ments in the park during this period. In the 32 years he established cordial working relationships with the many governmental and civic agencies with which the park transacts business and created a broad circle of friends both public and private interested in City Park. A Selection Committee appointed in 1977 by immediate Past President Paul Kalman continued its search for and review of candidates for the position of General Manager and nominated an outstanding young man, Mr. William J. Rapp, to assume the position January 1, 1979 upon Mr. Laborde's retirement. Mr. Rapp has had a distinguished career with the City Planning Commission, is knowledgeable in city and state government and is highly regarded by his associates. We are looking forward to continued growth and progress of the park under his manage ment and the Board's guidance. I S. Nelson President WSN:gs .;~""Y""'" .-----....~ HARRY J. BATT. JR. ~~"'" \J -- JOHN A. eATT PRESIDENT ;; 1 ~ ""-1 SECRETARY-TREASURER P-a~rk AmusementJl ~ City Park Inc. New Orleans, Louisiana • I. .r$_ > ~ ( . "": ....,~~ "b:r--.1.f ~) -: } ,, ____ / I Ifi 11 ~"n.. ,,,~).-i ~-.r--' ~(l~l f'~ ~ /- ':..c" ~ ~-- January 15,1979 Mr. William Rapp General Manager New Orleans City Park Improvement Assoc. Administration 81dg. City Park New Orleans, La. 70119 Dear Mr. Rapp: I Enclosed you will find a copy of a letter from Mr. Malcolm Dienes, our certified public accountant, verifying that we have grossed for the period of January 1, t~rough December 31,1978, $299,680.76, less sales and amusement taxes which amount to $18,949.31 leaving a net figure of $280,731.45. We have enclosed a breakdown of this gros:. t'igure by the month as well as a computation showing what percentage is due City Park over and above the guaranteed $13,500.00 figure which was paid by Park Amusements, Inc. Check 1889 on December 8,1978. In accordance with our contract, we enclose our check #3129 in the sum of $37,307.86, which is the balance due on our 1978 contract. We are enclosing our check #3128 in the amount of $13,5::)0.00 which, in accordance with our contract, is a guaranteed annual rental for the year 1979. With kindest personal regards and trusting this letter gives you the information you need, I remain, trU1Y!ii!rs, I _------.s.-,~~. Jr.1 ~----. t & ~ naginJJbirector Enclosure MALCOLM M. DIENES AND COMPANY CERTIF"IEO PUBLIC ACCOUNTANTS MEMBERS AhiERICAN 1NS:r'TUTE. 0,. eUITI"'ID PUBLIC ACCOUNTANTS NATIONAL ASSOCIATION 01' COST ACCOUNTANTS SUITE 141D I 333 ST. CHARLES STREET MALCOLM M. DIIENEI!, C. P. A. TELI[PHCNIE 511S-92S8 NORMAN E. IiIREITLINIlI • .JR., C. P ..... (I'9D6-lil6S1) NEW ORLEANS _,JAC" D. DIE .... ES. C. P. A. 70.31:1 DONAL.D oJ. FDNTCUaE"TA. C. P. A. January 10, 1979 Mr. Harry J. Batt, Jr. President Park Amusements, Inc. New Orleans, Louisiana Dear Sir: In accordance with your request, we have examined the cash receipts and disbursements of Park Amusements, Inc., for the I period from January 1st to December 31, 1978. We now submit to you the following figures: Gross Receipts for the Period $ 299,680.76 Less: Sales and Amusement Taxes Paid 18,949.31 Net Receipts $ 280.731.45 Very truly yours, /- ? ~r-"'-. '-2'-2:-c//-~:"--'-;;:// MMD/dm I .. .. • 1"7'1 "on th ro] 'Jr:m • ] rOl 1J9n ..!t :-' Col u~n ~1 1 lTIot:)] "'ot<'t1 Gross Receints Cit" [, State City rOl'lJ'Tln Sales "'<'tv: }\I'1llse"lent ",a~{ -u7 r,u3 ,January ~,2S1.78 2"0.1(, 16.12 11S.29 1,016.50 "'ebruary 3,279.0g A9S.S2 5 0 .31 5~7.95 7,711.21 ~arch 2'1,935.2A 1,lQ'1. a l 15'1.27 1,131.13 1",604. 0 (- April 3'l,41~.q, 7,7°5.45 274.57 2,5(,0.07 35.144.15 "lay 4~,729.65, 2,681.81 332.65 1,014.16 45,715.1 Q ,Tune 43,325.81 2,13E.55 295.29 2.~~1.84 40,641.97 ,Tu1v 5'1,671.4 0 2,6ao.1S 334.60 1,024.05 47,~A7.44 r..ugust 29,583.22 1,(,56.95 21n.22 1,1(-7.17 27,721.'15 September 22,133.21 1,266.31 1n7.S1 1,171.34 2'l,g14.37 October 17,695.44 Q91.6n 179.69 1,173.37 16,522.07 llovember 1'1,677.14 661. 45 34.06 745.51 10,931.63 December __ l,~ c);>} .. 8~ ______. __ ~?.§_ .. }5__ _ __. _. .2ll.~ .4i.. __ _. ______.!-3... ·.? 2. ____ _~.!~l2_'.22._. __ _ 299,630.76 16,856.61 2,092.70 1~,~Ao.l1 230,731.45 TOT.AL GROSS ,RECEIPTS LESS AU" }\PPLIC,'\!3T,r: 'C'/1~'I(ES ":280,711. 45 DUE: CITY PARK AS PER AfC:REnlE'IT: o - $125,n"".'l'1 - 1~.5% $15,P5.f)f) 125 - $150.'1'10.00 - 15.'l% $ 1,7,)0.00 15'l '- $175,'1'1'1.'10 - 21).()~ S 5,000.1)0 175 - $280,731.45 25.'1% ,.,,,._----$26,412. 'l6 ,,50,3'17.% Rent l'airl In 'I,.lvance by Park Amusement Check No. lSQQ ~11,5n0.00 $37-;-"1 07:-:<\-(" Advance Rent for 1979 $13,500. 0 ,) S 5 n~'r!) 7 • 'If; • I December 24, 1978 Mrs. Carmel Fitzpatrick 6580 Canal Blvd. New Orleans, La. 70124 ROI F & F Park C.ncessi.p Co. Dear Carmell In accordance with our contract with the N.O. City Park Improvement Assoc., I have examined the Cash Receipts and Disbursements of F & F Park Concession Co. for the period Jan. I, 1978 thru Oct. 25, 1978, inclusive. Attached herewith please find Schedule A supporting this examination, which I guarantee to be accurate. (Be sure I to enclose·a copy of our ~onthly sales tax reports to the City of New Orleans, when you send this to the N.O. City Park Improvement Assoc.) My examination shows no additionaliamount due City Park. I --,_._-,- .. , .. - . __ . _. ( --_. , , ;U;k& ,1-.- Je> =tv-.:}- fa4 L6n~ C;., ~fI17i) J u.. Qt.. :J I, II ./?/ ..;::;-~: rjRv,. ILJ .... I if. ~ (t .f.c-/ -, eo.- ;V.fo?" ., J ~ .. <'_I ...Tw <:,. fM?; II,~ J ('I' = I~ t7.[.!.!. IO{,~ • 17307 51 •. -~ %-3'f "/I J-o{ro 10' 7. .'., &{;W,..u.. I?J. " -6)- I "., '70 II 'fill · /7 0'1-1 f-V' 19 f lob 17.... , I " r"3 I!~ fa If~'f.l' . ~Y7 .[f • 38/' 01 W· • 3..,('0 I€..3 , I .... 100 ",,'r' '1-117 I 'I {,/ Iff I. II' • 3/f7{. 100 3'h1 ,a, ' ...7.939 , ,{~ " /11'7 v...... 171' , ,.("0''''--'., lin, I , . . 4t€- -e- I RETURN POSTAGE GUARANTEED I CITY AND SCHOOL "LOCATION OF IUSlNUS SALES AND USE TAX RETURN OF ). to wholesalers on 01{$ 1 Gross Business Repqrted to State ______=_==::..::...... """':- _____.....j i ' WARRANTY Make Your Remittance Payable to NO RETURNS WILL BE ACCEPTED UNLESS SIGNED BY TAXPAYER OR AUTHORIZED" AGENT. CITY OF NEW ORLEANS To avoid penalties Return must be filed IT IS HEREBY WARRANTED THAT THIS "ETURN, INCLUDING THE ACCOMPANYING SCHEDULES AND STATEMENTS (IF ANY) HAS BEEN EXAMINED BY 'ME. A.ND TO THE BEST OF MY with remittance on or before the 20th KNOWLEDGE AND BEliEF, IS A. TRUE AND COMPLETE RETURN MADE IN GOOD FAITH, ON THE BASIS OF THE e.AACKET SYSTEM, FOR THE TAXABLE PERIOD AS STATED, PURSUANT I day of the month following the TO CHAPTER 56 OF THE CODE OF THE CITY OF NEW ORLEANS, AS AMENDED AND period covered. RfSOlUTfQN ADOPTED BY ORLEANS PARISH S':HOOl BOARD LEVYING A 1% SALES AND DO NOT use any other taxpayer's return USJ: TAX. I 010 ANYONE PREPARE OR ASSIST IN PREPARING THIS RETURN OR SUPPLY ANY DATA I~' ______~a~s~t~hi~s~w~iI~1 ~re~s~u~lt~in~~~~~c~r~e~d~it~. ______J INCLUDED HEiH:IN? HENRY G. SIMMONS TAXPAYER'S COPY DIRECTOR OF FINANCI MINUTES OF MEETING OF BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of the Board of Commissioners was held on Tuesday, the Sixteenth Day of January 1979, commencing at 3:30 P.M. The·meeting was called to order by the President; a quorum being present. ROLL CALL: PRESENT: Waldemar S. Nelson, President; and Messrs. Backer, Bernard, Cressy, Feitel, Gibert, Gregson, Janssen, Kalman, Ketchum, Leake, LeCorgne, Mauney, Peneguy, Peyroux, Plough, Purvis, Rivet, Schafer, Schoen, Sitges, Stich, Sylvester and Winston. EXCUSED: None ABSENT: Mrs. Cucurullo and Messrs. Carrere, Cutrone, Hall and Willard. The President, on behalf of all board members, .wished Mr. Warren Backer a happy birthday. Welcomed guests to the meeting were ~!s. Carolyn Kuehling, a representative of the Mayor's Office; Mrs. Peggy Reid of the ~I volunteer group, "Friends of City Park"; and Mr. Mike Duvall, a tennis instructor. The President stated that he had received a telephone call from Mr. Willard requesting to be excused. Judge Rivet stated that, according to the by-laws, a telephone call requesting to be excused would not be acceptable. It was then ordered that Mr. Willard be carried on the rolls as 'absent'. The President called for approval of the December minutes. It was moved by Mr. Sylvester, seconded by Mr. LeCorgne and duly carried that the December minutes be approved. Regarding the General Manager's monthly report, Mr. Schoen moved that since it had been mailed to all board members that reading thereof be dispensed with and that the report be received and filed. The motion was seconded and carried. COMMUNICATIONS: Letter from Mr. Charles Caplinger, Urban Designer, dated Jan uary 16, 1979, thanking the Board for making available Nursery Island as the site for the Handicapped Recreation area. He also requested that four board members be nominated to fill two seats on the Independence Isle Board. The President or dered that the matter be referred to the Nominating Committee for attention. - 2 - President, Mr. Nelson, read his annual report, in which he reflected upon activities in City Park during 1978 and pro , jected plans for the park's operations in 1979. It was moved by Mr. Mauney that the President's report be received. Mr. Stich seconded the motion, adding that the report be reproduced for distribution to all members. The motion was put to a vote and carried. First Vice President, Mr. Winston - No Report. Second Vice President, Mr. Stich - No Report. Secretary, Judge Rivet - No Report. Treasurer, Mr. Sitges, reported th~t the monthly Treasurer's Report had been mailed to all commlssioners. It was moved by Mr. Sylvester, seconded by Mr. Plough and carried that the report be received and filed. Regarding the misplaced certificate for 10 shares of Hibernia Corporation, Mr. Sitges stated that he had discussed the matter with the Hibernia National Bank .and had received a letter from them advising that to issue a duplicate certificate, an affi- davit stating the facts .and a Lost Instrument Bond with an un- I limited penalty would be required. Mr. Sitges stated that he had received i~ connection with stock dividends, a certificate for additional 10 shares and have also received cash dividends, but has been unable to locate the certificate. Mr. Sitges moved that. a resolution be adopted that the President and/or Treasurer be authorized, empowered and directed to meet the above stated requirements and to obtain a duplicate certifi cate. The motipn was seconded by Mr. Stich, put to a vote and carried. REPORTS OF THE STANDING COMMITTEES: ADVISORY COMMITTEE - No Report. AWARDS COMMITTEE - No Report. CONCESSIONS COMMITTEE - Judge Rivet reported that he had received a request from Park Amusement, Inc. to raise their ride tickets by 5¢, with the exception of the train ride. The nickel increase would raise fares to 35¢ per ride. The General Manager reviewed the data submitted by Mr. Batt and has approved the request. Judge Rivet moved that the request be granted, which was seconded by Mr. Schafer, put to a vote and carried. Judge Rivet stated that the total received from Park Amusement, Inc. as of January 15, 1979 was $50,807, which represented an , increase of $3,300 over last year. -' 3 - Reporting further, Judge Rivet stated that a request was re , ceived from Derbon Skidmore, Inc. to use the field of Tad Gormley Stadium on January 31, 1979 from 11:00 A.M. to 2:00 P.M. to film a Stan Weber commercial involving 700 persons. It was moved that the General Manager negotiate a rental fee with Derbon Skidmore, Inc. The motion was seconded by Mr. Peneguy, put to a vote and carried. A request was received from the First Assembly of God Church to use Tad Gormley Stadium on June 30, 1979 for a festival. As the request was just received, the matter was referred back to the Concessions Committee to determine charges, etc. A request was received from the March of Dimes to use Tad Gormley Stadium as a start and finish point for a walk-a-thon on April 1, 1979; 5000 persons will be participating. Judge Rivet moved that permission be granted, with no charges being imposed. The motion was seconded by Mr. Leake, was put to a vote and carried. Judge Rivet reported that he had also received a request from Bill LaGrange of Creative World, .Inc. (operator of parking concession at old driving range on special events) who would like to have accessability to the old driving range for an indefinite period of time for the parking of recreational ve I hicles. Judge Rivet moved that Mr. LaGrange be given the same opportu nity as the Wally Byum caravaners - to rent the old driving range only up to one year in advance, which was seconded by Mr. Backer. Mr. Stich suggested that possibly an annual lease be drawn whereby it could be paid on a monthly basis, also with the provisions that the Park receive a percentage of Mr. LaGrange's revenues. Mr. Mauney reminded that.several Board members had made a promise to City Hall, on behalf of the entire board, to turn that particular land back to green space, for picnic areas, ball diamonds, etc. Mr. Peyroux offered a substitute motion that the facility be granted on a temporary basis, not longer than 6 months in advance, for limited events. Mr. Janssen advised of possible modifications of that area, whereby there would be room for ball diamonds, picnic areas and a remaining area still large enough to accommodate recrea tional vehicles. Dr. Ketchum and Mr. Schoen expressed opposition, stating that , the recreational vehicles were an eyesore in contrast to the beauty along Marconi Drive as it presently exists; however, - 4 - they were not opposed to granting permission to rent the facility for six months on a temporary basis. Mr. Schoen , seconded Mr, feyroux's substitute motion. Mr. LeCorgne stated he was against both motions, adding that the gentleman should submit separate. requests , which would each be given approval sepa~ately. Mr. Kalman also reminded the Board that it was the unanimous decision of the Board that the old driving range would be turned into green space. He stated that the Board made that co~itment and that it still stands. Mr. Janssen moved that the matter be tabled until the Board meeting after Mardi Gras, which was seconded by Mr. Stich, was put tQ a vote and carried. EXECUTIVE COMMITTEE - No Report. FINANCE COMMITTEE - Mr. Peyroux reported that he had just re ceived a copy of the financial statement and that the Park did not make the budget this year. GOLF COMMITTEE - Mr. Schoen reported that initially the golf I committee had agreed on having a metal building constructed at the driving range site and at a cost of $2,300; however, they will save the !;l2, 300 and use the present facility to house equipment. Presently, golf was $30,000 over budget. Regarding a letter from Mr. Peneguy suggesting that money be repayed to the City, the matter was referred to the.Golf, Finance and Legal Committees for consideration. Mr. Schoen stated that he had spoken to Mr. Peneguy, advising him that. the first payment was not due until January 1, 1980. Mr. Peneguy mi~takenly believed that a payment was due January 1, 1979. HORTICULTURE & GROUNDS CONMITTEE - Hr. Winston reported that the Plant-A-Tree campaign has received $2,200. He stated that an entire truck load of .bulbs had been received from Reuter Seed, Co. The committee has embarked upon evaluating its policies and that Mr. Rapp was making excellent suggestions on systematizing. INSURANCE COMMITTEE - No Report. LEGAL AFFAIRS COMMITTEE - Mr. Stich reported that the lawsuit I filed by Mrs. Mary Brupbacher Barker has been referred to Duke and Porterie for handling. They have filed for an extension of time in which to plead and which was granted. There were - 5 - no developments at this time and Mr. Stich advised that he would keep the Board apprised. He stated that at the time the matter was referred to special counsel, he made it clear • that if the Park lost the lawsuit the Park wanted to be in a position of not being required to readvertise, in case the Board preferred to discontinue the stables as such. NOMINATING Cm1MITTEE - Mr. Peyroux reported that presently two vacancies existed on the Board. He stated that a meeting would be held for nominations and that nominations made from past meetings would be carried over. Mr. Peyroux proposed that a study be made regarding a~ending the Charter to permit members of the City Council to serve on the Park Board. The President advised that a new Nominating Committee must be elected at the February meeting •. PENSION COMMITTEE - Mr. Sitges reported that the 25 remaining bonds were sold. He further reported that the Park had sub stantially high pension payments to make. The President re quested that Mr. Sitges obtain some projections and to make same available to the Finance Committee. PERSONNEL & SECURITY COMMITTEE - Mr. Sylvester reported that I the committee met and discussed the need to increase the salary of the Assistant General Manager. The President ordered that Mr. Sylvester's report be made at the end of the regular meeting, in executive session. PLANNING & DEVELOPMENT COt1MITTEE - No Report. PUBLIC RELATIONS COMMITTEE - No Report. STRUCTURES COMMITTEE - Mr. LeCorgne reported that the sidewalks have been completed on City Park Avenue. Construction is still ~derway regarding renovations of the locker rooms at Tad Gormley Stadium, and Mr. LeCorgne advised that they were doing everything they could to expedite same. Mr. LeCorgne reported that an ordinance would be introduced at a City Council meeting for rep·airs to the carousel building. The President requested Mrs. Peggy Reid to have representatives of the Friends of City Park present at the council meeting when the matter comes up for consideration. TENNIS COMMITTEE - Mr. Gregson reported that a study was made by Del-Rec on court utilization and fees. He moved that the follow I ing new rates be approved: For the rubico and new laykold courts, - 6 - non-prime time $2.50 per hour, and prime time $3.60 per hour. For the cement and laykold' courts, non-prime time. $1.50 per , hour and prime time $2.50 per hour. The motion was seconded by Mr. Sitges, put to a vote and carried. Further, that seasonal time (advanced payment) be sold at the rates recommended by Del-Rec, which was put in the form of a motIDon by Mr. Gregson, seconded by Mr. Cressy, put to a vote and carried. . Mr. Gregson further moved that the 90¢ per hour surcharge pres ently being charged to tennis instructors be dropped, and that, in lieu thereof, all persons wishing to give instructions on the Park's courts pay a quarterly fee of $120 in advance. The instructors would then be allowed to use unreserved courts for unlimited number of hours during the quarter, without any fur ther payment. The motion was seconded by Mr. Bernard, put to a vote and carried. Mr. Mike Duvall, a tennis instructor present at the meeting, was of the opinion that it was an excellent deal for the tennis instructors. He had made a study and learned that Audubon Park was charging its instructors $100 quarterly. Mr. Gregson further reported that it was the committee's recom- I mendation and, accordingly, he moved that the ticket office, presently ·located in the Administration Building, be relocated at the Wisner Center. This move would require new employees totalling approximately 80 hours per week to man the ticket sales office. The motion was seconded by.Mr. Peneguy. Mr. Sitges spoke against the motion, stating that at this time it would put a financial strain on the Park to make the move. Mr. Schafer stated that the person hired for this position should be able to handle tickets, promote tennis and handle phone calls. . The motion was put to a vote and carried. The General Manager suggested that the actual moving be delayed a month or two so that personnel could be acquired. . REVENUE PRODUCING COMMITTEE - Mr. Cressy reported that the committee had a meeting on January 11, 1979 and recommends the following: That $90 per day be charged for track meets at Tad Gormley Stadium; that $10 per hour be charged for track practice at Tad Gormley Stadium; and that $15 be charged per hour if the lights were used. Mr. Cressy put this in the form of a motion, which was seconded by Mr. Peyroux, put to a vote and carried. I ------ - 7 - , Mr. Cressy also moved that fees be charged for the use of the various shelter houses, as follows: $25 for rental from 8:00 A.M. to 5:00 P.M.; $25 for night rental; and $35 rental for the "entire" day. The motion was seconded by Mr. Schoen, put to a vote and carried. Mr. Cressy recommended that the Board establish as a policy that when the General Manager receives a request for use of Tad Gormley Stadium at no charge, that such request be referred to the Revenue Producing Committee. ·He put same in the form of a motion, which was seconded by Mr. Peneguy. Mr. Stich recommended that the matter be deferred and referred to the Revenue Producing Committee and the Concessions Committee so that they may together formulate a written policy for presen tation to the Board. Judge Rivet emphasized that the General Manager needs guidelines. With guidelines being utilized, the method of giving approval to such requests would be simplified. The motion was then put to a vote and carried. LEGISLATIVE COMMITTEE - Mr. Stich, in his report, recommended that the Park should again make an attempt this year to intro I duce to the State a bill as a line item. The amount would vary depending on the Park's needs. Mr. Stich stated that an interoffice memorandum has been received from the Mayor's office regarding the Intergovernmental Relations Commi ttee. It was Mr. ·Stich' s opinion that the Mayor would be in favor of the Park obtaining money from the State. Mr. Stich moved that the Board authorize the President, in con sultation with the Executive and Legal Committees, to present to the upcoming session of the Legislature a bill for an appro priation to the Park in such an amount as deemed necessary and that the President keep the Mayor's office apprised thereof. The motion was seconded by Mr. Kalman, was put to a vote and carried. UNFINISHED BUSINESS: A letter was written to the New Orleans Police Department advis ing of the Park's approval for the exercise of K-9 dogs in City Park. Details will be worked out with the police department and the Planning & Development Committee and the Structures Com mittee. A letter was written to Councilman Mike Early regarding the handi capped facility and the Board's approval of the project in prin I ciple and designating Nursery Island as the proposed site. - 8 - The President advised that Judge Rivet has stated that due to. , the increased duties in the judiciary and his duties as Secre- tary ef the Beard, he did net wish to. remain as Chairman ef any cemmittee, but weuld centinue to. serve en. committees as a member thereef. He suggested that Mr. Peneguy be named Chairman ef the Cencessiens Cemmittee. The President accepted Judge Rivet's reco.mmendatien and appeinted Mr. Peneguy as Chairman ef the Co.ncessiens Cemmittee. As part as a subco.mmittee ef the Cencessio.ns Co.mmittee, the President advised that Mr. Pleugh weuld be named Vice Chairman ef said cemmittee, mainly h~ndling the affairs o.f the stadia. The President reperted that all ether Chairmen and co.mmittee appeintments weuld remain the same, with the exceptio.n of a few changes. NEW BUSINESS: MUSEUM COMMITTEE - Mr. Scheen reperted that he has suggested to. museum representatives that seme tho.ught be given with respect to. City Park emplo.yees perferming sanitatio.n werk. He stated that the General Manager weuld meet with museum representatives to. decide what services the Park weuld perfo.rm fer a set fee. I Mr. Rapp advised that the Park weulq previde o.ne day ef free service, but wo.uld be paid ever time thereafter. The General Manager advised that he weuld maintain a list and repert to. the museum menthly, regarding the ma~-ho.urs expended. Mr. Scho.en stated that he was info.rmed that the museum is no.w setting up a figure fer cleanup in its budget, which is the first time that this has ever been do.ne. Mr. Gibert meved that a letter be written to. the President ef the New Orleans Museum ef Art requesting permissien to. appear befere their Beard fer the purpese ef negetiating an agreement with respect to. Park persennel perferming certain duties during all future exhibits. The metien was secended by Mr. Peneguy, was put to. a vete and carried. The President advised that there was a persennel matter to. be discussed in executive sessio.n. It was meved by Mr. Peneguy, seco.nded by Mr. Bernard that the Beard meet in executive sessien. The metien was put to. a vete and carried. The Beard came eut ef executive sessio.n and it was meved by Mr. Peneguy, secended by Mr. Stich and duly carried that the meeting be adj o.urned. APJ?ROVED: I PRESIDENT ",.,..11 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 1 9 7 9 JANUARY 1 9 7 9 General Account Balance December 31, 1978 $ 60,260.53 Write-off of Checks Outstanding for 2 years $ 275.21 Transfer of Funds from Suspense Payroll Savings 30.96 Receipts Month of January 126,250.83 Appropriation from City of New Orleans 31, 000 .00 157,557.00 $ 217,817.53 Disbursed by Checks Nos. 8223-8322 128,868.67 Balance January 31, 1979 $ 88,948.86 December 31, 1978 $ 389.06 from Certificate of Deposit (Due 1/10/79) 2,027.50 Balance January 31, 1979 $ 2,416.56 King Tut capital Improvement Account Balance December 31, 1978 $ 922.74 Balance January 31, 1979 $ 922.74 Special Funds Account Balance December 31, 1978 $ 22,935.70 Balance January 31, 1979 $ 22,935.70 - PARK AREA. 1500 ACRES OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119. PHONE (504) 482-4888 AGEN~ FOR FEBRUARY 20, 1979 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK 1. Roll call. 2. Introduction of Guests. 3. Approval of January 16, 1979 Minutes. 4. Reading of General Manager's Report. 5. Communications. 6. Report of Officers. 7. Report of Advisory Committee. I 8. Report of Finance Committee. 9. Report of Standing Committees. 10. Report of Special Committees. I!. Unfinished Business. 12. New Business. 13. Election of Commissioners. 14. Election of Nominating Committee (See Footnote) 15. Adjournment. FOOTNOTE Bylaws require annual election at February meeting of 3 member Nominating Committee. No member may serve more than two consecutive one year terms. Present members and their tenure are : , Robert A. Peyroux 2 years Alton S. Hall 2 years Paul R. Kalman 1 year PARK AREA, 1500 ACRES 56 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4B8B February 12, 1979 Board of Commissioners of New Orleans City Park Improvement Association New Orleans, Louisiana 70119 Mrs. Cucurullo and Gentlemen : In the preparation of the 1979 Budget of City Park I emphasized to the Finance Committee that the system of budgeting being proposed would permit me to exercise rigid control on expenditures, especially with regard to payroll items which comprise about 2/3 of the total park budget. This system permits constant monitoring as between authorized staff and actual staff for each budget unit, i.e. tennis, golf, security, etc. Given this explanation the Board of Commissioners, after favorable recommendation by the Finance Committee, saw fit to lift the employee hiring "freeze". This was a significant action by the Board, which gave your staff the flexibility it needs to maintain staff levels in accor- dance with work requirements which often fluctuate during the year. Implementing the new system requires monthly analysis of actual park personnel levels correlated to authorized positions and to budgeted pay roll amounts. In this fashion, one can readily see the benefits of zero ' base budgeting as a control of park payroll, and hence justify your con- fidence in the system. Presented below is the first of such reports as it pertains to the payroll aspect of the park's total budget Personnel and Payroll Report as of January 31, 1979 Staffing Gross Payroll Authorized Actual Budgeted Actual General Park 53 45 $ 35,325 $ 34,437 (1) Golf 48 45 22,550 17,878 Driving Range 7 6 3,845 2,050 Tennis 9 8 3,630 2,670 Horticulture ..Jd ..1:1. 6,260 5,245 Total 130 115 $ 71,610 $ 62,280 (1) Mr. Laborde's Terminal Leave of $3,591. 00 is included in the Actual I Gross Payroll but was not included in the Budgeted Gross Payroll. PARK AREA. 1500 ACRES 51 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 71111", PHONE (504) 482-4888 February 12, 1979 2 Controlling payroll expenses is but one aspect of budget monitoring. The other roughly 1/3 of total park expenses comprise all other costs such as repairs, supplies, insurances, utilities, etc. These expenses are similarly reviewed monthly through the Financial Statements issued to each Board member prior to your regular meetings. I intend to closely monitor such expenses! For the month of January, these actual expenses were about $14,671 below budget. The budget of revenues is, unfortunately, not as easily controlled by managerial actions. With the vagaries of the weather and other uncon trollable factors, it is essential that there be constant monitoring of revenue flow. If revenues do not measure up to expectations, expenses must be cut to compensate. Actual revenues in the month of January were $145,602 as opposed to $138,352 forecasted by the budget. So far, so good! , The park's new tennis program is in full operation gearing up to the forthcoming heavy spring season. Windscreens (donated) have been installed, court maintenance has been intensified, preparations are being made to relocate the ticket sales office, an office has been set up for the new Tennis Director in the Wisner Building, and numerous other changes and improvement s. Compensatory time earned by employees on holidays in 1978 was cleared off the books in January, 1979, as well as significant employee vacations, so that employment can be peaked for the coming spring. Substantial efforts are being devoted to conditioning the park's equipment for the heavy use seasons ahead. New charges adopted by the Board in January for picnic shelter reservations are being received without serious objection by the public thus far. Many prepaid reservations have been booked. Notification of fees for track and field at Gormley Stadium were received by school officials and to date the reactions have been mixed. Many have called to acknowledge, some strongly complaining, others more understanding and willing to accept. The Peruvian Gold Exhibit has been sparsely attended so far causing no extraordinary problems. I have submitted to the Museum a month's end I report on costs incurred by City Park hopeful that there will be some form of reimbursement worked out. PARK AREA, 1500 ACRES OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 February 12, 1979 3 New controls and procedures have been instituted on purchasing practices in City Park with the Assistant Manager, Mr. Bush, overseeing this activity. The intent here is to do a more thorough job of "shopping" for best prices and services required for park operations. Significant savings have been produced already. Your staff is comprehensively examining all leases, contracts, agree ments, etc. and has set up a monitoring system for payments, insurances and other administrative items. This activity has been placed under the juris diction of the park's chief accountant. Certain questions of a policy nature has also arisen by this staff review which is being pursued through the Concessions Committee. One of the most serious problems facing your staff is maintaining the park grounds with aged and obsolete equipment. While there was a rather sizeable purchase of golf maintenance equipment in 1978 ($70,000), rolling stock used for general park maintenance suffered another year of , hard wear and tear without new equipment to ease the burden. Analysis of the park's equipment in July, 1978, revealed that half of the park's equipment had exceeded its useful life expectancy and that a capital outlay of $375,000 would be required to achieve the goal of replacing all obsolete equipment. The park's 1979 budget forecasts the paltry sum of $8,000 for new equipment purchases. Unless some source of revenue is found for buying equipment, the present deplorable equipment situation will worsen to the point where equipment failures will substantially impair basic park maintenance. Manpower has been, and will continue to be wasted due to mechanical failures. I will continue to exert efforts to get "discards" from other governmental sources, this being the only feasible band-aid I can possibly offer along with demanding better care of the existing equipment by employees. On capital projects, the Stadium locker room renovation project is nearing completion after many lengthy delays. Installation of new side walks along City Park Avenue and Marconi Drive has improved the appearance of these highly visible park fringes and eliminated a hazardous condition. The old sidewalk concrete pieces were placed along the shoreline of Bayou St. John as an erosion control measure. This was done at no cost to City Park through arrangement with the contractor. I Councilman Mike Early was principally responsible for the park receiving an appropriation of $20,000 Miscellaneous Capital Funds for structural repairs to the Carousel Building. Corrective work should commence shortly. PARK AREA, 1500 ACRES OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 February 12, 1979 4 I realize that this report is unusually lengthy but I feel the Commissioners should be briefed on the items mentioned which may not be covered in Committee reports. Respectfully submitted, w~~·R1f William J. Rapp , General Manager WJR/dz I PARK AREA. 1500 ACRES ORDINANCE CITY HALL JANUARY 25. 1979 ~ NO. 7704 7047 . NO. MAYOR COUNCIL SERIES BY: COUNCIlMAN EARLY AN ORD[NANCE appropriating $20,000 Miscellane ous Capital Funds to the proj ect IIRepairs to Carousel Buildingll within the 1979 Capital Budget of the City Park Improvement Association. l. SECTION I. THE COUNCIL OF THE CITY OF NEW 2 .. O~~S ~ O~NS, that the rQrector of Finance is 3. hereby authorized to and shall appropriate $20,000 ~I 4. !I"..iscellaneous capital Funds to the project "Repairs to 5. Carousel Building" Code 8314023 within the 1979 Capital 6. Budget of the City Park Improvement Association. l. SECTION II. All ordinances or parts of' 2. ordinances in conflict herewith are hereby repealed. AJX)PTED BY THE COUNCIL OF THE CITY OF NEW ORLEANS FEB 81979 .'JOflPR 1." GIARRUSSO. PRESIDBN T OF COUNCIL Delivered to the Mayor on FEB 81979 --'-----"-...;..;..~--1 ~~§f4~ _f_E_B_13_19_79____ ~ ERtxEST N. MORIAL MAYOR Returned by the -Mayor on 7 12- 05 dfi ______FEB 1319 2 ~at ______~ ASST. CLERK OF COUNCIL CRS-79-21 - . trHE FOREGOING IS CERTIFIED JO BE A TRUE AND CORRECT COPY. Inc &1~Z~~ JOSEPH C. PETERSON, COUNCIL CLERK CITY OF NEW ORLEANS CITY OF NEW ORLEANS CHECK REMInANCE ADVICE NO. VCH INV AMT ORG VC;H INV AMT 0('2032."1 NONE 20.000.00 I' 180011 TOTAL *** 20.000 ..00 ;,< .,' .t' ' ... ~ . .•"j' . ' _, , J. ~ t, . r!' ,~ .'., ;,: "I . .,...,.,' . '. I . ' ., , .. ".. ~ . " . l_, • DETACi CHECK BEFORE DEPOSITING. .,' /,-~ .. -.- ':.',' '" ,«' ,'., -: .,,~ ...... 011>842 " -.. FUND COOE: 0051 DEPARTMENT OF 'ANANa DATE, 02/16/"{9 " CITY OF NEW ORLEANS DISBURSEMENT ACCOUNT TO: HIBERNIA N~TlONAL. BANK 14-~ \ IN NEW ORLEAN. ..0 . ~-, - PAY TO THE ORDER OF AMOUNT "-:.'1 r ***20.000.00 CITY' PARK IMPROVEMENT ASSOCIATION em Of NEW ORLEA=N5,,-_ -'. CITY PARK AOMIN BLDG ~ . ,/I, c~-~~~ -:7 NEW DRLEAN5 LA R-w.x.C.. ';", :','",j,-, 7012b L "} MINUTES OF MEETING OF BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of the Board of Commissioners was held on Tuesday, the Twentieth Day of February, 1979, commencing I at 3:35 P.M. The meeting was called to order by the President; a quorum being present. ROLL CALL: PRESENT: Waldemar S. Nelson, President; Mrs. Cucurullo and Messrs. Cressy, Cutrone, Gibert, Gregson, Hall, Janssen, Ketchum, Leake, Peneguy, Peyroux, Plough, Rivet, Schafer, Schoen, Sitges, Stich, Sylvester and Winston. ABSENT: Messrs. Backer., Carrere, Feitel, LeCorgne, Mauney, Purvis and Willard. In connection with the roll call, the President advised that he had received letters requesting to be excused from Mr. Kalman and Mr. Bernard. It was moved,. seconded and duly carried that both requests be accepted. The General Manager suggested that since Monday, Feb~uary 19, 1979 was a holiday, in which postal workers were included, any incoming mail, postdated February 20, 1979, specifically letters from Board members requesting to be excused, be accepted by the I Board and to have. the attendance records reflect same. A motion was then made, seconded and duly carried to accept Mr. Rapp's suggestion. The President welcomed guests, Ms. Carolyn Kuehling and Mrs. Peggy Read, to the meeting. The President. called for approval of the January minutes. A motion was made, seconded and duly carried that the January minutes be approved. The Recording Secretary read, in part, the General· Manager's monthly report and the President summarized the remainder thereto. Mr. Rapp stated that he submitted to the museum a month's end report on costs incurred. The reply he received was that the museum felt, in spirit, they should support or contribute, but . for only about one-third of the costs. It was their contention that the Park must perform several of the duties routinely. However, Mr. Rapp informed that for particular services, they were scheduled to be performed at particular times to coincide with museum exhibitions. Mr. Rapp stated he felt the museum may reject a portion of the costs; he submitted the amount of $1700 and felt the museum would deny approximately $600. - 2 - It was suggested by Mr .• Peneguy and Mr. Gibert that the board I go on record as recommending to the Museum Board that it charge an additional 20¢ or 25¢ for any future exhibits, which sum shall then be remitted to City Park .• Mr .. Rapp stated that high schools were accepting the new fees being charged for track meets at Tad Gormley Stadium; but did not agree on the fee for track practice.. The General Manager stated that he would meet with school representatives and keep the board apprised. COMMUNICATIONS: Letter from Mr. Charles Nutter, requesting a contribution of $350 for the National Parks and Recreation Association. It was moved by Mr .• Plough, seconded by Mr .• Cressy. and duly carried that $350 be contributed, as per Mr .• Nutter's request.• The President advised of a communication requesting a park rep resentatiye be designated to attend the Urban Parks Alliance Association Conference with N.. R.. P.A.• in Los Angeles, some time in March.. A motion was then made by Mr .• Cressy, seconded by Mr.. Gibert and duly carried that Mr.. Bush attend the three day conference. REPORT OF THE OFFICERS: First Vic~ President, Mr .. Winston - No Report. I Second Vice President, Mr.. Stich - No Report.• Secretary, Judge Rivet, reported that he had received a request from the General Manager to be allowed to use a facsimile of his signature in approving of payroll checks only. At present he was personally signing 130 checks every two weeks. Judge Rivet moved that the Board adopt a re~olution allowing Mr. Rapp to use a facsimile for payroll checks only. The motion was seconded. An amendment was offered to include the phrase "subject to ap proval of a bonding company".• Much discussion followed on the matter. The amended motion was then put to a vote and carried. Registering opposition were Mr. Schafer and Dr. Ketchum. Treasurer, Mr.• Sitges, reported that the monthly Treasurer's report had been mailed to all commissioners. It was moved by Mr. Sylvester, seconded by Mr.. Cressy and carried that the report pe received and filed. I 58 - 3 - Mr. Sitges r~ported that the Park was presently in a position to restore $25,000 to the pension fund and, accordingly, moved that $25,000 be transferred from the general account to the·pen I sion fund. The motion was seconded by Mr. Sylvester, was put to a vote and carried. Mr. Sitges reporting for the Insurance Committee, advised that the General Manager was in receipt of a letter from Mr. Tom Bernard, advising that the insurance company was successful in securing an endo+sement regarding the liability policy, which provides automatic coverage to all newly created Directors and Officers, after the inception date of the policy, August 21, 1978. REPORTS OF THE STANDING COMMITTEES: ADVISORY COMMITTEE - No Report. AWARDS COMMITTEE - No Report. CONCESSIONS COMMITTEE - Mr. Peneguy reported that the· General Manager has sent a letter to the Mayor's office advising him of the proposed rates being considered for the two park stadia for special events; and the newly instituted user fees for track meets and practices at Tad Gormley Stadium; and new user fees for the piGnic shelter houses, to which he has received no comments or objections. Mr. Peneguy reported that the Concessions Committee recommends I the following rates be adopted: An increase of $100 at Tad Gormley .Stadium to $375 for day games and $425 for night games. At Pan American Stadium, an increase of $25 for day games, to $275; and night games a $50 increase, to $325. Mr. Peneguy put these recommendations in the form of a motion, which was seconded by Mr. Plough, put to a vote and ca~ried. Mr. Peneguy also moved that the use of Pan American Stadium for soccer play be increased by $10 to $60, and include a proviso that the General Manager be authorized to cancel fielu play on any rainy day. The motion was seconded by Mr. Sitges, put to a vote and carried. Mr. Peneguy recommended that the following proposals of Mr. Rapp be adopted, regarding fees for the use· of Tad Gormley Stadium for special event leases: I - Private (For Profit) Events - based on attendance, a minimum of $1,500 to $3,500 or 12% of gross; and II - Civic, Religious, Public Service, Charitable, Etc. with Admission charse - based on attendance, an expense reimbursement of $350 to ~1000 could be received. Both proposals also include the proviso that use of the stadium lights would cost $30 per hour. Mr. Peneguy put this in the form of a motion, which was seconded by Mr. Plough, put to a I vote and carried. - 4 - Mr. Peneguy continued, recommending Part III of Mr. Rapp's proposal for: Civic, Religious, Public Service, Charitable, Etc. Without Admission Charge. An Expense Reimbursement of I $200 to $1000 could be received, based on attendance of under 1000 persons to over 15,000. He put this in, the form of a motion, which was seconded, was put to a vote and carried. Regarding concessions contracts, Mr. Peneguy advised that the committee was attempting to revise same and would make a recommendation at a subsequent board meeting. EXECUTIVE COMMITTEE - Mr. Winston reported that the President received an offer from the New Orleans Garden Society, advising that it may be willing to liquidate its assets and use the pro ceeds towards establishing an Arboretum (a place where trees, shrubs and plants are cultivated for scientific and educational purposes) in City Park. Mr. Winston read the letter from the Garden Society. Mr. Winston moved that the Board approve it in principle and refer the matter to the Legal, Structures and Horticulture Committees for further action. The motion was seconded by Mr. Gibert. The President felt this was a magnificent offer. It also re- I ceived support from Mrs. Peggy Read, who ,stated that the volun- teer group would be most interested. She cited the possibility of plants being sold on a monthly basis. Mr. Winston's motion was then put to a vote and carried. FINANCE COMMITTEE ,- No Report. GOLF COMMITTEE, - Mr. Schoen reported that a monthly meeting of the committee was not held due to the weather and the busy car nival season. Mr. Schoen advised of an increase in the number of golfers play ing the So~th course; 200 more golfers played that course in January, which realized approximately $800. 93 Annual tickets at $250 were sold, as compared to only 77 being' sold last year. $350 was spent on a cabinet built in the metal building and which is now in service. The driving range was up $690 and in February it was $180 ahead, until yesterday, when heavy rains may have brought it about $300 below. I - 5 - Mr. Schoen stated that Henry Thomas has been authorized to purchase river sand that is desperately needed. I A policy has been adopted whereby the golf coach of the University of N~w Orleans will use the golf facility for the school's golf team on weekdays. and, in return, provide 6 golf instructors every Thursday night during the summer program at the driving. range. Mr. Schoen moved that the Board. authorize the General Manager to write a letter to the U.N.O. coach, advising that the Park would allow them the use of the facility in return for 6 teach er~ as previously stated. The motion was seconded, put to a vote and carried. Regarding the tender of repayment of the loan from the Wisner Funds, the President advised that he was. referring the matter back to the Finance, Legal and Golf Committees for further consideration. HORTICULTURE & GROUNDS COMMITTEE - Mr. Winston advised that $500 was rec~ived in January for the Plant-A-Tree program. 1000 flowering trees have been planted and Mr. Winston antici pated that this would bring the park delightful colors. INSURANCE COMMITTEE - No Report. I LEGAL AFFAIRS COMMITTEE - Mr. Stich reported that the suit filed by the tenants of the Crescent Riding Academy was being defended adequately. The Park faces another suit filed by Mr. Charles Lane on behalf of his son for damages. Mr. Stich stated that he had spoken with Mr. Lane and also with the park's insurance company regarding this matter. Mr. Stich stated that he received another petition filed by a woman who is Glaiming $200,000 for an alleged injury when she fell.on a slip.pery floor. LEGISLATIVE COMMITTEE - Mr. Stich reported that he and the Gen eral Manager had a very productive meeting with Senator Michael O'Keefe and Representative Emile Bruneau, discussing the needs of the Park. An appropriation will be sought for operating ex penses. A proposed bill, which has been introduced, was submitted to the City in accordance with its request. An effort is being made by Senator O'Keefe and Mr. Bruneau to place the Park in the budget as a line item. I PENSION COMMITTEE - No Report. - 6 - PERSONNEL & SECURITY COMMITTEE - No Report. PLANNING & DEVELOPMENT COMMITTEE - Mr. Janssen reported that a monthly meeting of the committee was not held, but he did I work with the President, General Manager and Mr. Laborde in studying procedures, selecting projects, establishing priori ties, and estimating costs for a program to be submitted under the Federal Urban Parks and Recreation Recovery Act. He reported that he met with Mr. Joe Bush and others to select sites for and types of trees to be. planted on Scout Island, which planning will not interfere with present baseball or football practice nor with scouting activities on the island. After a report was carried in the Times-Picayune, dated January 4, 1979, regarding the Florida Avenue Trans-City Expressway being reconsidered, Mr. Janssen contacted the City and received a letter, dated February 9, 1979, and enclosures of two drawings, one showing ramps at Wisner and Marconi and the other drawing showing the proposed roadway straight through the Park. It was Mr. Janssen's opinion that if the matter reaches such point, then the Park should give serious consideration thereto. Mr. Janssen reported that he plans to attend a meeting, but only as an observer, of the Lake Vista Community Center relative to the replacement of the Lakeshore Drive bridge over Bayou St. John with a ground level roadway. Mr. Janssen recommended that Board.members visit the sites of I Tad Gormley Stadium and the old driving range, now filled with recreational vehicles, to acquaint themselves with the facilities and operations. NOMINATING COMMITTEE - Mr. Peyroux reported that the committee met and considered six nominees to fill two vacancies on the board. The two names placed in nomination by the Nominating Committee were: Mr. Henry Ogden IV and Mrs. Henry Read. (Mrs. Read at this time was excused from the meeting.) Mr. Peyroux named the other four persons considered by the committee, who were: Mr. Beauregard Bac cich, Mr. Gill Melon, Dr. Ben Legett and Mr. C. W. Hancock. Mr. Gibert placed the name of Mr. Beauregard Baccich in nomination, in opposition to Mr. Henry Ogden IV. There was no opposition to Mrs. Read and, accordingLy, upon a motion made, seconded and duly carried, Mrs. Read was elected as a commissioner .. With respect to filling the remaining vacancies because there are two nominees, the election will be held at the March meeting. I - 7 - Mr. Peyroux moved that the Board approve the concept of adding a state representative and city 90uncilman, both incumbents, as members of the Board, upon proper creation of such appoint I ment of an ad hoc committee who will study the matter and make recommendations as to the mechanics for. accomplishing same .. The mot~on was: seconded, put to a vote and carried. PUBLIC RELATIONS COMMITTEE - No Report. STRUCTURES COMMITTEE - No Report. TENNIS COMMITTEE - Mr. Cutrone reported that some of the new procedures have gone into effect ~nd notice has been given re garding the new rate schedule, which goes into effect March 1, 1979. Thus far, there has been no opposition regarding the new rate schedule. The onlX problem confronting the committee was the receipt of "static' from the tenni~ pros regarding the $120 per quarter they must pay to the Park. REVENUE PRODUCING COMMITTEE - Mr. Cressy reported that in the committee's deliberations with its me~bers and Friends of City Park, the question asked was "Where is the Park going?" He felt that the Park should go into a land use program whereby an expert would first come in to see what areas can be used, with Board approval, and what areas cannot be used. Once this I is ascertained, the Park can mov~ forward. Mr. Cressy moved that the Board authorize the Planning and Development C'ommittee, with the assistance of the General Man ager, to interview planners to get proposals for a land use program,. which was seconded by Mr. Peneguy. The President stated that the Park had already had a map drawn up by Mr. William Wiedorn, depicting plans; and still another proposed plan by Mr. Janssen. Mr. Peneguy stated that he felt the Board should act instead of react. He felt areas should be designated as land that could be used or not used for development and non-development. Mr. Winston also spoke in favor of the motion, adding that the Park should have long-range plans. Dr. Ketchum felt that the proposed plans and maps of Mr. Wiedorn could be altered, if necessary. Mr. Sylvester offered a substitute motion that the Board review the current master plans, which motion was seconded, put to a I vote and carried. - 8 - Regarding the election of the new Nominating Committee, the . President advised that both Mr. Peyroux and Mr. Hall had served two years and that Mr. Kalman has served only one year. Mr. Schoen nominated Mr. Janssen, seconded by Mr. Sitges. Mr. Stich nominated Mr. Frank Purvis, seconded by Mr. Leake. Mr. Peyroux nominated Mr. Kalman, seconded by Judge Rivet. Nomina tions were then closed by motion, duly seconded and carried and the three nominees were declared elected, the President stating that the new Nominating Committee should appoint its own chair man. The President called upon Mrs. Read for a report on "Friends of City Park". Mrs. Read reported that the membership commit tee launched its drive and the response thereto was good, but that more invitations would be sent out. She stated that the "Friends" are moving along in an effort to form themselves into some kind of image. At present, they are ,askin* themselves the question, "Where. should they be and with whom? Reports will be made as they progress in the future. The President thanked Mrs. Read for her report, adding that "Friends" have done a great job of organizing and their assis tance is appreciated. The President advised that there was a personnel matter to be discussed in executive session. It was moved by Mr. Sitges, seconded and duly carried that the Board go into executive session. The staff and guests were asked to leave. The Board later came out of executive session and it was moved, seconded and duly car.ried that· the meeting be adjourned. APPROVED: PRESIDENT 1- UOn..I1lLl OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 197 9 FEBRUARY 197 9 General Account Balance January 31, 1979 $ 88,948.86 Receipts Month of February $ 70,327.25 Appropriation from City of New Orleans 31,000.00 Interest Ribet Fund 159.37 Write-off of Voided Check No. 8228 220.14 Adj ust Books to Bank .28 101,707.04 $ 190,655.90 Disbursed by Checks Nos. 8323-8481 114,961.62 To Correct N.S.F. Check 50.00 115,011.62 Balance February 28, 1979 $ 75,644.28 New Driving Range Account Balance January 31, 1979 $ 2,416.56 rVice Charge 18.87 urchase of Cert. of Deposit (Due 4/10/79) 2,000.00 2,018.87 t lance February 28, 1979 $ 397.69 (King Tutlcapital Improvement Account Balance January 31, 1979 $ 922.74 Special Appropriation - carousel Renovation 20,000.00 Proceeds from Cert. of Deposit (Due 2/8/79) 5,069.51 25,069.51 $ 25,992.25 Purchase of Cert. of Deposit (5/9/79) 5,000.00 Balance February 28, 1979 $ 20,992.~5 Special Funds Account Balance January 31, 1979 $ 22,935.70 Disbursed by Check No. 113 1,345.20 Purchased U.S. Treasury Bill (Due 8/16/79) 14,326.55 15,671. 75 Balance February 28, 1979 $ 7,263.95 ' If. n II OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4BBB AGENDA FOR MARCH 20, 1979 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK 1. Roll call. 2. Introduction of Guests. 3. Approval of February 20, 1979 Minutes. 4. Reading of General Manager's Report. 5. Communications. 6. Report of Officers. 7. Report of Advisory Committee. I 8. Report of Finance Committee. 9. Report of Standing Committees. 10. Report of Special Committees. 11. Report of Friends of City Park. 12. Unfinished Business. 13. New Business. 14. Election of Commissioner (one vacancy). 15. Personnel Matters. 16. Adjournment. , PARK AREA. 1500 ACRES 'Ron", OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 4B2-48BB March 12, 1979 Board of Commissioners of New Orleans City Park Improvement Association New Orleans, Louisiana 70119 Dear Commissioners : Please be informed of my Manager's Report for the month of February as follows : The month of February was plagued by consistent bad weather which, as you well know, adversely affects park revenues. Proceeds from golf, driving range and tennis were all below budgeted sums with the latter most seriously below expectations. However, to be considered here is the fact that a moratorium on future tennis court reservations was tem porarily instituted while we were preparing to implement the new fee structure which became effective March 5, 1979. Judging by tickets sold in the first week of the new system, especially for the discounted volume reservations, we should have an excellent month from tennis in March to , hopefully compensate for the poor January and February. Despite the poor weather conditions the park is still some $41,000 ahead of budget projections, a condition the staff will endeavor to main tain to the maximum possible extent. Staff economies on expenses are singularly responsible for this condition since revenues are near budget. Our annual accommodation of Mardi Gras visitors at the Stadium and the Old Driving Range was not substantially affected by the police strike. About 168 airstream trailers (the Wally Byam Caravan) parked at Gormley and about 122 mobile homes used the old driving range (Bill Lagrange Rally). Income from these two sources was $8400 and $5700 respectively. Accommodating these visitors was a most enjoyable first experience for me. The events and activities were trouble free, the park incurred very little direct expense, the visitors were extremely pleasant to deal with, there were no adverse affects on the park in my opinion, and I have no hesitancy Whatsoever in favorably recommending to the Board a contin uation of these specific group activities. Having gotten some first hand experience I also believe it would be prudent to continue study of formal izing such an activity in City Park on a more permanent basis. I recognize the many serious points of consideration in such a possibility but believe I it is worth pursuing further analysis. PARK AREA. 1500 ACRES ..II... "'" OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 March 12, 1979 2 I'm pleased to report that the public is responding well to our $25 picnic shelter fees. On the matter of track fees, I worked out a compro mise with the schools for track practice fees which will have the users paying a flat fee in lieu of the per hour charge. This was a practical solution, acceptable to the schools, and I believe fair to the interests of City Park. I did this pursuant to your delegation of authority at the last meeting. An action of the Board should, however, formalize this arrangement for the park record. I met with all coaches in the Quad A football program and explained the new football fees and the rationale for such charges. Some expressed strong displeasure indicating there was a breach of promise. Some said that commitments were made a couple of years ago to keep fees down in return for their monetary and other support of the seating renovation job. Naturally, I couldn't respond to these contentions not having prior know ledge. Some indicated that special efforts would be made to get the City , Council more sensitive to the school athletic needs. We have continued the monthly evaluation of personnel (grouped monthly by tenure) in respect to merit pay increases (about 3%). Raises have been withheld from some due to unsatisfactory performance. Final tabulations will be presented on this activity in the May report. For the great majority of park employees, these very minimal pay increases are the first they have received since the general pay increases in September, 1977. Needless to say, the low salaries of park workers remains a serious problem causing extreme difficulty to your Manager in attracting and retaining employees. I gave to the Chairmen of the Personnel and Finance Committees a comparison report of state vs. city pay scales for relevant positions evidencing the severe disparities now that the city adjusted its pay plan in January 1979. The state is expected to shortly follow suit and our employees are anxiously awaiting relief. The entire park Board should be mindful of this eventuality. Through the diligent efforts of the Concessions Committee, progress is being made toward rectifying certain lease conflicts and ambiguities which I have called to their attention. Future leases and renewals should contemplate standardized language of key provisions, where appropriate, to leave no doubt of the intent, purpose and legal definition of such pro visions. This is essential for proper staff administration of such leases, I agreements, contracts, etc. PARK AREA, 1500 ACRES r -'LU"'" OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOlJlSIANA 70119, PHONE (504) 482-4BBB March 12, 1979 3 All park insurances and concessionaire insurances (per lease require ments) have been assembled for initial review by staff and our insurance agent. PrOblems, concerns, questions, etc. are baing noted for eventual consideration by the Insurance Committee. We hope to complete this task soon. Pursuant to your delegation of authority in February, a compromise was effected with the New Orleans Museum of Art staff director whereby City Park will be reimbursed $975 for services performed in January. The February list of charges will presumably be paid as well. I'm working on an average monthly figure that we might agree on for the future in order to eliminate the cumbersome daily reports and monthly summaries. Any items of significance tha~ may have been overlOOked in this report , will be covered verbally in the March meeting. Very truly yours, ~!!.f;!tf'fP12J General Manager V, WJRjdz I PARK AREA. 1500 ACRES ! . .. ~:I"I:::: :: ! Iiio:: 101 Ii:':":' I- ~ .~-~- .. Mutual mpany ~ I March 14, 1979 G. FRAN K PU RVIS, JR. '. C.HAIRM ...... 01' THE BOARD "'''0 eMil!' I!XECUTIVE OFFICE'" Mr. Waldemar S. Nelson President Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70119 Dear Waldemar: This month I am assuming new responsibilities under an appointment from the Governor, and the nature of these duties is such that they will require considerable time. It is, therefore, necessary for me to make some changes in my other responsibilities so that I will have the appropriate time available • For this reason, I am hereby resigning from the Board of Commissioners of the New Orleans City Park Improvement Association. • It has been a great pleasure to serve on the City Park Board for the past fourteen years. The association with you and the other present and past members of the Board and the City Park Staff has been a privilege. The accomplishments of the Park since January of 1965 have, to me, been very gratifying. I am of the firm opinion that the Board and the Staff have done a fine job, many times at considerable personal sacrifice for the public good and enjoyment of the citizens of New Orleans. I know that this will continue. Please convey my warmest personal regards and every good wish to the Board and the Staff. Sincerely GFP:cb -.• Home Office 0 Post Office Box 60219 0 New Orleans, La, 70160 MINUTES OF MEETING OF BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of th'e Board of Commissioners was held on Tuesday, the Twentieth Day of March, 1979, commencing I at 3: 35 P,M. The meeting was called to order by the President; a quorum being present. ROLL CALL: PRESENT: Waldemar S. Nelson, President; Mrs. Read and Messrs. Bernard, Carrere, Cressy, Cutrone, Feitel, Gibert, Janssen, Kalman, Ketchum, Leake, LeCorgne, Pene8u1, Sitges, Stich.and Winston. ABSENT: Mrs. Cucurullo, and Messrs, Backer, Gregson, Hall, Peyroux, Plough, Purvis, Schafer, Schoen and Willard. EXCUSED: Messrs. Mauney, Rivet and Sylvester. The President welcomed Ms. Carolyn Kuehling, a repEesentative of the Mayor's office. The President called for approval of the February minutes, in which he noted a correction on page 7, within the first para- graph that the word "of" in the phrase " ... upon proper creation of such appointment of an ad hoc committee ... ", should be changed to the word "by". A motion was made by Dr. Ketchum, seconded by , Mr. Gibert and duly carried that the February minutes be approved as corrected. Mr. Gibert moved that the reading of the General Manager's report be dispensed with since each commissioner had been mailed a copy, and that the report be received and filed. The motion was seconded by Mr. Janssen, was put to a vote and carried. Mr. Rapp reported that a compromise had been reached with the high schools regarding track practice fees and under which the users thereof will pay a flat fee of $50 in lieu of a per hour charge. Mr. Bernard moved that the Board ratify the action of the General Manager, which was seconded by Mr. Winston, was put to a vote and carried. Mr. Rapp further reported that during a meeting with the various school coaches, he was told that a commitment had been made by board representatives at the time of the last bond issue that the Park would not seek increases in fees for high school partici pation activities, if the schools would back the bond issue. The coaches then suggested to Mr. Rapp that they felt that there had been a breech of promise on the part of the Park board. Specifi cally, Mr. Kalman's name had been mentioned by the coaches. Mr. , Kalman emphatically stated that no such promise was ever made nor ,\\ - 2 - was the matter ever discussed. He stated that the only assurance I given to the coaches was that if money was not received to repair or replace seating at Tad Gormley Stadium, the schools would have to find another place to play. Or, in other words, if the schools did not support the bond issue, they would not have a place to play. Mr. Kalman repeated that at no time were rates ever dis- cussed. The President complimented Mr. Rapp on his recent television ap pearance, in which he was interviewed by news reporters regarding the algae and litter problem in the lagoons. The General Manager further reported that the Governor was grant ing State employees a 10% pay raise, effective September 1, 1979, and that this would cost the Park $36,000 for the period from September 1, 1979 through December 31, 1979. For the year 1980, the cost will be $134,780. Mr. Stich offered to write a letter to Senator Michael O'Keefe and Representative Emile Bruneau, ad vising them of this and asking them to seek additional funds from the legislature. COMMUNICATIONS: The Recording Secretary read letters requesting to be excused from Judge Rivet and Mr. Sylvester. It was moved, seconded and duly carried that both commiss~oners be excused. Letter from Helen Lacox, President of the Gulf States Unit of the Wally Byam Caravan Club International, Inc., dated February , 26, 1979, requesting the lease of Tad Gormley Stadium during the 1980 Mardi Gras Season. It was moved by Mr. Leake that the letter be referred to the Concessions Committee, which motion was seconded by Mr. Sitges, was put to a vote and carried. Letter from Mr. Phil J. Muscarello, Senior Vice President of Blue Cross, dated February 20, 1979, advising of an amendment in the Park's health care contract effective April 29, 1979. The matter was referred to the Insurance Committee. Letter from Mr. Edward L. Bellevue, dated March 20, 1979, re questing permission to increase boat rental rates, effective April 1. 1979 by twenty-five cents (2S¢) on skiffs. canoes and on half-hour pedal boats and by fifty cents (SO¢) on h'Our pedal boat rentals. It was moved that the matter be referred to the Concessions Committee with authority to act. The motion was seconded by Mr. Gibert. Mr. Kalman suggested that the Concessions Committee speak with Mr. Bellevue about a greater increase in rates than that re quested as he was still undercharging. The motion was put to a vote and carried. , - 3 - Letter from Mr. G. Frank Purvis, Jr., dated March 14, 1979, tendering his resignation from the Board. It was moved, sec , onded and duly carried that his resignation be accepted with regret. Mr. Janssen suggested looking into the possibility of Mr. Purvis becoming an emeritus member. REPORTS OF THE OFFICERS: The President, Mr. Nelson, announced the existence of a vacancy on the Board as a result of the resignation of Mr. Purvis, and advised the commissioners of their right to submit the names of persons, in writing, to the Nominating Committee for consid eration. Mr. Kalman is Chairman of the Nominating Committee. The President appointed a committee, consisting of Mr. Stich as Chairman, and Messrs. Rivet, Carrere, Kalman and Mauney as members, to study and make recommendations relative to elected governmental incumbents being members of the Board. He further reported that he and the Chairman of the Planning & Development Committee met with a planning consultant to discuss the scope of work involved in reviewing the master plan of the Park and developing a land use program. He also met with the President of "Friends ,of City Park" to review its activities and to determine how it might best ,serve the interests of City Park. , Miss Evelyn Jahncke wrote a follow-up letter to the President, regarding the removal of the Hebe statue, which letter and attachments the President referred to the Legal Committee. Legal aspects are being reviewed by the Park's Legal Committee and the Corps of Engineers counsel regarding jurisdiction over Bayou St. John. The President, Mr. Schoen, Chairman of the Museum Liaison Com mittee, Messrs. Peneguy, Leake and the General Manager attended a presentation of studies of students of the Tulane School of Architecture regarding the possibility of expanding the Museum's floor area from approximately 65,000 sq. ft. to approximately 225,000 sq. ft. and with corresponding increase in parking requirements. The President advised Ms. Shirley, Kaufmitn, Pres ident of the Museum Board, and Mr. John Bullard, Director of the Museum, that any further use of Park property by the Museum would be subject to approval of the City Park Board. A letter, addressed to the General Manager and dated March 2, 1979, was received from Miss Donna Banting, Exhibition Coordin ator of the New Orleans Museum of Art, proposing use of the meadow of City Park in front of the Museum for a festival on , March 31 - April 1, 1979, but the General Manager reported that he had been advised by telephone that the proposal had been abandoned. - 4 - First Vice President, Mr. Winston - No Report. Second Vice President, Mr. Stich - No Report. , Secretary, Judge Rivet - Excused. Treasurer, Mr. Sitges, reported that the monthly Treasurer's report had been mailed to all commissioners. It was moved by Mr. Winston, seconded by Mr. Kalman and carried that the report be received and filed. Mr. Sitges further reported that an additional ten (10) shares of Hibernia Stock had been received, and same would be sold within one week. REPORTS OF THE STANDING COMMITTEES: ADVISORY COMMITTEE - No Report. AWARDS COMMITTEE - No Report. CONCESSIONS COMMITTEE - Mr. Peneguy reported that the commit- tee was in the process of attempting to straighten out several problems with respect to lease contracts and the language therein. A meeting was held with representatives of the Crescent Riding , Academy and five Board members thereof. It was agreed that, ef fective January 1, 1979, a financial statement will be received. With respect to maintenance, a letter should be written. Mr. Peneguy predicted that within the next six months the maintenance problem should be resolved. Mr. Peneguy reported that a request had been received from the Retail Clerks International, Local Union # 548, to use the old driving range area on Sunday, April 9, 1979 for an all day picnic, and to hold a rally protesting the alleged unfair labor practices of Winn-Dixie. The picnic is by invitation only. The union will hire that number of police officers recommended by the New Orleans Police Department and will also provide for insurance. No elec tricity will be used, except for stereo equipment. Mr. Peneguy recommended this to the board at a cost of $500. Mr. Kalman moved that the fee be increased, which will result in City Park receiving a net of $1000, which was seconded by Mr. Bernard. Mr. Peneguy offered an amendment to the motion, which would in clude in addition to a cash bond for security and cleanup, the sufficient number of police. The motion and its amendment was put to a vote and carried. , - 5 - Mr. Peneguy reported that in reviewing several contracts, the committee became aware that George Rhode and Melville Thompson , were selling cotton candy and novelties under an illegal lease with F & F Concessions. At present, both have been ordered to stop selling, until further investigation is completed. EXECUTIVE COMMITTEE - No Report. FINANCE COMMITTEE - No Report. GOLF COMMITTEE - In Mr. Schoen's absence, Dr. Ketchum reported that all was needed for golf was good weather. The President, at this time, spoke of his observations at the Italian Open, and adVised that Mr. Cressy had won a trophy. HORTICULTURE & GROUNDS COMMITTEE - Mr. Winston reported that the Spring plant sale will be held on Saturday, April 7, 1979, from 9:00 A.M. to 12:00 P.M. The committee was continuing with its comprehensive planning program. INSURANCE COMMITTEE - No Report. LEGAL COMMITTEE - Mr. Stich reported that the committee was V· continuing its research and analysis with the Corps of Engineers regarding jurisdiction over Bayou St. John. Mr. Stich advised of two pending lawsuits; one against the Board , dealing with the Crescent Riding Academy, and the other against Mr. Bellevue. NOMINATING COMMITTEE - The President advised that due to Mr. Purvis' resignation, a vacancy existed on the Nominating Com mittee. Mr. Stich nominated Mr. LeCorgne to fill the vacancy, which was seconded by Mr. Peneguy. A motion was made and sec onded to close nominations. The motion to elect Mr. LeCorgne to fill the vacancy on the Nominating Committee was put to a vote and carried. PENSION COMMITTEE - No Report. PERSONNEL & SECURITY COMMITTEE - In Mr. Sylvester's absence, Mr. Peneguy reported that the committee was recommending to the Board that each security officer be granted a uniform al lowance of $125 per year to become effective immediately. He put same in the form of a motion, which was seconded by Mr. Stich, was put to a vote and carried. Mr. Peneguy advised that the committee had been supplied with the pay ranges of state and city civil service employees and noted a sizeable difference in the pay scales. He advised , that the committee plans to meet and further discuss the matter. - 6 - The President advised that last year a complaint was received , from the Jefferson Parish School Board, regarding some rough play on the train, with a suggestion that there be stationed more police in the area. A reply was made, stating that the Park was limited in its security force during that time. The President asked if it would be agreeable that he call upon the police jury of Jefferson Parish and request that they fur nish two police officers during the summer season, submitting the letter from the Jefferson Parish School Board as evidence of the need for additional police within City Park. A motion was then made that the Board authorize the President and any committee he wished to designate, to meet with the Jefferson Parish Councilor with Doug Allen, its President, and layout the Park's problem and request a yearly, regular appropriation to the Park. The motion was seconded by Mr .. Leake. After much discussion, the motion was put to a vote and carried. PLANNING & DEVELOPMENT COMMITTEE - Mr. Janssen reported that two meetings were held by the Orleans Parish Levee Board and attended by Lake Vista residents, regarding a possible closing of Bayou St. John; however, no action was taken. Another meeting is scheduled for April 26, 1979 and Mr. Janssen sug gested that arrangements be made to have a Park commissioner present at the meeting, as art observer. I The President advised that since the Louisiana legislature placed jurisdiction of Bayou St. John under the City Park \ Board, before any action is taken affecting the bayou, approval must be obtained from the City Park Board. Mr. Janssen advised that it was the expressed desire of some Lake Vista residents that City Park plant solidly within the area from Robert E. Lee Boulevard out to Lakeshore Drive, and the Orleans Canal to Marconi Drive. Their reason being is that young people gather to play basebell and other type of activities, creating a noisy atmosphere and if the area was planted with trees it would possibly discourage this type of activity from being played in that area. Mr. Janssen advised that this matter had come through the General Manager's office and he felt it should be referred to the Horticulture & Grounds Committee. The President so ordered. A meeting was held with police officials in connection with the location of the K-9 facility near the police stables. Plans were reviewed and agreed upon. , - 7 - Mr. Janssen suggested that the matter of the recreational I vehicles which was tabled several meetings ago, be removed from the table. He cited that it was the General Manager's suggestion that consideration be given to recreational vehi cles, on a regular basis, in the old driving range area. He then moved that the matter be taken off the table and reviewed by the Concessions and the Planning &-Development Committees and offered back to the board at a later date. The motion was seconded, was put to a vote and carried; Mr. Leake registering opposition. The President, at this time, recognized Mr. Purvis's presence at the meeting and congratulated him on his new appointment to the Dock Board by the Governor and also advised that his resignation had been accepted with regret. Mr. Purvis stated that he personally came to say that he had enjoyed being a member of the Park Board, adding that the Board has done a very fine job in the interest of New Orleans, and has been dedicated to the management and development of this park. Mr. Purvis suggested that if he could ever be of any assis tance, for the Park Board to call upon him. PUBLIC RELATIONS COMMITTEE - No Report. STRUCTURES COMMITTEE - Mr. LeCorgne reported that a contract had been entered into with Mr. Ronnie Cressy as the Engineer ing Consultant to make repairs to the carousel building, add I ing that the money was on an investment. In the interest of time, Mr. LeCorgne advised that work would take place on an emergency basis to repair the termite damage, and the structure will be temporarily closed. Mr. LeCorgne moved that the Board authorize the President to negotiate with a contractor to make repairs to the ca~ousel building, not to exceed $17,500, to be performed on an emergency basis. The motion was seconded. Mr. Stich advised that it was proper to let this work out with out public bids, on an emergency basis. He cautioned, however, that guidelines must be met when referring to work being per formed on an emergency basis, giving as an example, where a structure could cause danger to life or property. He then offered an amendment, that the legal aspects of performing the work, on an emergency basis, be investigated prior to ne gotiations. The motion was seconded, was put to a vote and carried. TENNIS COMMITTEE - No Report. REVENUE PRODUCING COMMITTEE - Mr. Cressy reported that City I Park had been the location for numerous weddings, which, in the past, were authorized by the General Manager. It was the - 8 - committee's recommendation that the Park begin to charge for the use of an area for weddings, such as Popp's Fountain, I for approximately $25, and then graduate the fee based on attendance. The wedding party would be responsible for hiring of a security guard, at least one hour prior to the event and one hour after. Mr. LeCorgne suggested that a deposit also be received for clean-up. Mr. Kalman felt that this was an excellent opportunity, and opinioned that if proper publicity was given many more weddings would be performed throughout the Park. Mr. Cressy then put the committee's recommendation in the form of a motion, which was seconded by Mr. Kalman, was put to a vote and carried, with two board members registering opposition. LEGISLATIVE COMMITTEE - Mr. Stich briefly commented that things were moving along steadily. FRIENDS OF CITY PARK - Mrs. Read reported that for the past five weeks, the volunteer group has been involved in a member ship drive and that 74 persons have joined "Friends of City Park". She expressed the hope that all board members will become charter members of "Friends". A general meeting is scheduled for May 23, 1979. NEW BUSINESS The 34th Annual City Park Bass Rodeo, sponsored in conjunction I with the States-Item, will be held on April 7, 1979. The President advised that the next order of business was the election of a commissioner. The two nominees were Mr. Henry Ogden and Mr. Beauregard Bassich. A secret ballot was ordered. Mr. LeCorgne endorsed Mr. Ogden, advising that he was young, worked well on committees, was most capable and was an expert in the field of real estate. Mr. Gibert endorsed Hr. Bassich, advising that he was 54 years old, was the president of New Orleans Blueprint Supply and was president of the State Museum Board. Mr. Kalman advised that the recommendation of the Nominating Committee was that of Mr. Ogden. By secret ballot, Mr. Bassich was er1ected as the new board member. At the conclusion of business, the President advised that there was a personnel mater to discuss in executive session. A motion was made, seconded and duly carried that the board I go into executive session. - 9 - The staff and guests were asked to leave. , The board came out of executive session, approximately one half hour later, and it was then moved, seconded and duly carried that the meeting be adjourned. APPROVED: PRESIDENT , , II~"'.IJ OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 197 9 MARCH 1 9 7 9 General Account Balance February 28, 1979 $ 75,644.28 Receipts Month of March $ 136,517.79 Appropriation from City of New Orleans 31,000.00 Proceeds from Cert. of Deposit (3/9/79) 1,012.64 " """" (3/13/79) 1,013.90 " "U. S. Treasury Bill (3/15/79) 20,000.00 189,544.33 $ 265,188.61 Disbursed by Checks Nos. 8482-8624 125,129.67 Balance March 31, 1979 $ 140,058.94 New Driving Range Account lIf=1abce February 28. 1979 $ 397.69 lance March 31, 1979 $ 397.69 (King Tutl Ca12ita1 Irnl2rovement Account Balance February 28, 1979 $ 20,992.25 Balance March 31, 1979 $ 20,992.25 S12ecia1 Funds Account Balance February 28, 1979 $ 7,263.95 Disbursed by Check No. 114 847.40 Balance March 31, 1979 $ 6,416.55 Percy H. Sitges - Treasurer PARK AREA. 1500 ACRES 8D ... ..,..... OJ OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 AGENDA FOR APRIL 17, 1979 MEETING OF mE BOARD OF COMMISSIONERS OF CITY PARK 1. Roll call. 2. Introduction of Guests. 3. Approval of March 20, 1979 Minutes. 4. General Manager's Report. 5. Communications. 6. Report of Officers. , 7. Report of Advisory Committee. 8. Report of Finance Committee. 9. Report of Standing Committees. 10. Report of Special Committees. 11. Report of Friends of City Park. 12. Unfinished Business. 13. New Business. 14. Election of Commissioner (one vacancy). 15. Adjournment. I PARK AREA. 15[)[) ACRES • 81 va.'u.J OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 462-4666 April 9, 1979 Board of commissioners of New Orleans City Park Improvement Association New Orleans, Louisiana 70119 Dear Commissioners : The park's operating budget through the end of the first quarter of 1979 appears to be on solid grounds. Taking both sides of the ledger into consideration, i.e. revenues and expenses, the March 31, 1979 financial statement herein enclosed indicates the park to be $70,250 ahead of pro jections. With actual revenues being $17,182 above the projected amount, it means that conservative spending is primarily responsible for this condition. Previous manager's reports this year noted that employment levels were suppressed in January and February to the extent possible given the relative inactivity in the park in those foul weather months. In March, we have begun to fill budgeted vacancies in each budget unit so that employ ment is peaked for the high activity seasons ahead. This is reflected by the chart below indicating actual employment versus budgeted employment in each department as of April 1, 1979. With 7 Title VI employees still on board, our policy at the moment is to reserve budgeted vacancies for these persons ' where justified by work performance. Staffing Report as of April I. 1979 Park Department Authorized Staff Actual Staff General Park Maintenance 34 32 Administration 7 6 Security 12 12 Golf Maintenance 23 21 Golf Clubhouses 24 23 Driving Range 7 6 Tennis 10 12 Horticulture -1d --2 130 121 Because of the budget impact of employee overtime, I would like to ~phasize this subject in my manager's report this month. 4Ir In 1978, more than $130,000 was expended on employee overtime. This figure was approximately 13% of the park's gross payroll that year. After PARK AREA. 1500 ACRES OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 April 9, 1979 2 studying departmental operations and the deployment of manpower for over time purposes from July through November, I concluded that this amount of overtime was excessive and unjustified. In preparation of the 1979 operating budget I proposed to the Finance Committee that a) overtime be specifically budgeted and b) the amount budgeted be 1/2 that expended in 1978. These recommendations were approved by the Committee and are incor porated in the adopted 1979 operating budget. Thus, the sum of $65,000 (1/2 the 1978 expense) is budgeted for over time in 1979. These monies are allocated to the park's budget units, i.e. golf, tenni s) horticulture, etc. as per the overall budget proposed by the Finance Committee and adopted by the Board of Commissioners. The overtime dollars per budget unit were translated into overtime hours per unit per year. Each department supervisor was consulted in January, 1979 in preparing monthly allocations of the budgeted hours. This procedure resulted in a schedule which sets forth the number of budgeted overtime hours for each unit monthly. The guideline schedule is monitored monthly as a fiscal and managerial control on overtime. ' Each unit supervisor is permitted at his judgment and discretion given his tasks, to use up to the number of budgeted overtime hours in the month. Should he find it necessary in any particular month to exceed the quota, he must present justification to the General Manager to use more than the budgeted amount of hours that month. The following chart depicts the overtime status as of March 31, 1979 First Quarter Budget Unit Budgeted Hours Hours Used % Used Park Maintenance 675 588 87% Golf Maintenance 540 297 55% Driving Range 52 10 19% Golf Clubhouse 52 19 37% Tennis 66 15 2 3".-b Horticulture 180 8 4% 83 60 n% tffi~ Total 1,648 997 60% PARK AREA, 1500 ACRES ---~ ,I1I\,U OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 April 9, 1979 3 Through the first quarter of 1979, overtime has been used at approxi mately 60% of the scheduled level. If the first quarter use rate continues through the entire year, overtime expenditures in 1979 will be about $39,000 (60% of $65,000) for the year as contrasted to $130,000 in 1978, thus a potential reduction in overtime expense of $91,000 from 1978 to 1979. Whether or not the present use rate continues remains to be seen as it is predicated upon the work requirements of the staff for the remaining 9 months of the year. Realistically, I think that the coming months will evidence a 80-90% use rate of budgeted overtime. On the question of employee reaction to overtime policies, departmental supervisors have not reported any resignations or threats of resignations owing to these overtime controls. There has been 10 voluntary resignations in the first quarter of 1979 as compared to 12 in the same period of 1978. On a final important note, department supervisors and Mr. Bush concur with me that the overtime controls have not had an adverse impact on the park's operations or physical maintenance. ' Other items worthy of brief mention in the monthly report include the following : 1. Tennis ticket sales relocation is physically prepared and will be implemented upon hiring an additional staff clerk in the administrative office. Ticket sales picked up considerably in March as predicted in last month's report. 2. An experimental program using part-time student labor is being initiated to combat the park's severe litter problem. Each student will be assigned a specific geographic zone where litter is most severe and will be responsible for policing the grounds on a routine schedule. Four student laborers are anticipated working 20 hour per week schedules each. 3. The Governor's proposal for a 10% raise, effective September 1, would cost City Park $36,000 in 1979 and approximately $135,000 in 1980 at I current staff levels. PARK AREA, 1500 ACRES ,,..nll OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 711119, PHONE (504) 482-48B8 April 9,' 1979 4 4. Students from Brother Martin High School have been assisting the park on weekends in keeping the grounds in the Museum vicinity free of litter. They have recently extended that effort to front lagoon sections. 5. The park received a check from the Museum for staff services in January and February, 1979 in the amount of $1162. A bill of $189 for MarCh was submitted. 6. The unsightly condition of the park's lagoons is a subject of daily complaint by the public. 7. New equipment remains a top priority need of the staff! , Respectfully submitted, General Manager WJRjdz , PARK AREA, 1500 ACRES ~------ROGERS-SMITH Kalman, Rogers & Smith, Incorporated, 2200 Royal Street at Elysian Fields, New Orleans, Louisiana 70117, Telephone (504) 949-2784 • April 17, 1979 Mr. Waldemar Nelson, President City Park Board of Commissioners Administration Building New Orleans, LA 70119 Dear Waldemar: In all the years I have served as a commissioner with City Park, I have never seen a manager's report which could compare with the comprehensive document Bill Rapp prepared for the month just ended. In addition to being complete, it is unique in that every statement 1S accompanied by ample explanation. My pleasure in reviewing the report was further heightened by what Mr. Rapp had to say about finances and the success of various economies which have been practiced over the past several months. This proves that chances for the park to operate "in the black" are already responding to Mr. Rapp' s skillful management. With your permission, I would like this letter to be read into the minutes at today's meeting and made a part of Mr. Ra 's personal file. Paul Kalman PK:sr ------ REPORT OF THE PRESIDENT FOR APRIL 17, 1979 MEETING OF BOARD OF COMMISSIONERS OF NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION As required by the Bylaws, the President notified all members of the Board of the existence of a vacancy due to the resignation of Mr. Frank Purvis and noted that suggestions should be sent to the Nominating Committee chaired by Mr. Paul Kalman. In accordance with Board's instructions the President addressed a request to the Jefferson Parish Council for assistance in funding the Park's operations and met with Mr. Jim Donelon, Chairman of the Jefferson Parish Council, to discuss the matter. Mr. Donelon was sympathetic with the Park's needs and recognized that it was widely used by Jefferson Parish residents but was ,doubtful as to how the request would be re ceived by the Council. He offered cooperation and support in City Park's attempts to get State funding for its operations. Mr. Beau Bassich, new member, was welcomed to the Board of Commissioners by Mr. Janssen and the President at a luncheon meeting and Was assigned to the Public Relations and Structures Committee. In addition, he was appointed Chairman of an Ad Hoc Committee on History and Archives of City Park, together with Messrs. David Cressy, Arthur Feitel, James Janssen and RichardPeneguy. The Committee was charged to research, catalog and safeguard the historic documents, plans, maps, reports and other archival material of the Park. In response to the Board's request a proposal has been received from Mr. Louis C. Bisso, President of Plan~ing Services, Inc., for a compre hensive long range plan and development program for New Orleans City Park. Sources of funds for having this planning work done are being explored. The historic background and legal status of Bayou St. John was researched with the able assistance of Mr. Ellis Laborde and reviewed with the Legal Committee, and a statement and letter drafted for submission to the Corps of Engineers at the public hearing to be held in connection with the Orleans Levee Board's proposed construction of a levee across the mouth of Bayou St. John. This draft will be presented for Board consideration by the Planning and Development Committee today. The first draft of an agreement for use of Nursery Island by the "Independence Isle" handicapped center was submitted by the sponsoring organization's attorney. The Chairman of the Legal Committee, with concurrence of the President, has advised the Attorney for the sponsors that a more definitive proforma of the sponsoring organization and its finances must be prepared before the Park Board can consider this matter in detail. The Treasurer advised the Hibernia Bank had requested a letter signed by the President and·Treasurer saying that a resolution would be introduced at this meeting authorizing action with respect to Hibernia Bank stock. Such letter was furnished and the corresponding resolution will be introduced by the Treasurer. Report of the President -2- April 17, 1979 There was much activity in the 'Park during the past month including the annual Bass Rodeo and the Spring garden sale. Sponsors and volunteers helping with these events were sent letters of appreciation by the , President. Request was received from the Executive Manager of the New Orleans Philharmonic Orchestra, Mr. Jim Hicks, for permission to hold a special concert sponsored by the Philharmonic and the New Orleans Museum of Art on the meadow adjacent to the Museum on the evening of May 22, 1979. After review with the Museum Liaison, Legal, Concessions and Security Committees and the General Manager, Mr. Hicks was advised that the matter would be presented to the Board at its meeting today with recommendation that permission be granted subject to usual terms as to insurance, security, and reimbursement of any expense occasioned City Park, but with no charge to be made for use of the grounds since no admission will be charged to the event. Respectfully submitted, ,,~~ Waldemar S. Nelson President , WSN:gs , .' 88 MINUTES OF MEETING OF BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of the Board of Connnissioners was held on Tuesday, the Seventeenth Day of April, 1979, commencing I at 3:33 P.M. ' The meeting was called to order by the President; a quorum being present. ROLL CALL: PRESENT: Waldemar S. Nelson, President; Mrs. Read and Messrs. Bassich, Cressy, Cutrone, Hall, Janssen, Kalman, Ketchum, Leake, LeCorgne, Mauney, Peyroux, Rivet, Schafer, Schoen, Sitges, Stich, Sylvester and Winston. EXCUSED: t1rs. Cucurullo and Messrs. Gibert, Peneguy and Plough. ABSENT: Messrs. Backer, Bernard, Carrere, Feitel, Gregson and Willard. The President introduced the newly elected Board member, Mr. Beauregard "Beau" Bassich. Mr. Bassich stated that he was looking forward to working with the Board. The President welcomed Ms. Carolyn Kuehling, a representative of the Mayor's office, and Ms. Madeline Boyer and Mr. Bob Comeaux of the Retail Clerks Union, Local 548. J The President called for approval of the March minutes, in which a correction was noted on page 1, the second to last paragraph, the amount "$30" should be co.rrected to read "$50". Mr. Hauney advised that he had mailed a letter requesting to be excused from said meeting; however, was marked "absent','. The President advised that through an error in the mail, his letter was received some time after the meeting, and Mr. Nelson ordered the minutes to reflect said correction. A motion was made by Mr. Leake, seconded by Dr. Ketchum and duly carried that the March minutes be approved as corrected. ' Mr. Schoen moved that the reading of the General Manager's report be dispensed with since each commissioner had been mailed a copy, and that the report be received and filed. The motion was seconded by Mr. Sylvester, was put to a vote and carried. COMMUNICATIONS: Letter of complaint from Vivian Browne, 139 Wren Street, dated March 30, 1979, regarding the condition of the park's lagoons . Letter from Mr. James D. Hicks, Vice President, New Orleans Philharmonic Symphony Orchestra, dated April 12, 1979, seeking • permission to conduct a special concert on Tuesday, May 22, - 2 - 1979, from 8:00 P.M. to 10:00 P.M. on the meadow area near the museum. Costs for security and cleanup to be paid for by the Symphony. I Letter from Mr. Harry J. Batt, Jr., President, Park Amusements, Inc., dated April 12, 1979, suggesting that a New Orleans police officer be detailed to the Plaisance area of the Park on week ends and holidays. Letter from Mr. Paul Kalman, dated April 17, 1979, commending the General Manager, Bill Rapp, on his excellent and comprehen sive monthly reports. The President advised that he was suspending the regular order of business to receive the report of the Concessions Committee since Mr. Comeaux and Ms." Boyer were present in cormection therewith. CONCESSIONS COMMITTEE - Ju~ge Rivet gave the report for the committee, due to the Chairman's and Vice Chairman's absence. He reported that the committee met to consider a request by Mr. Ed Bellevue, the boat concessionaire, for an increase of 25C per hour on skiffs "and canoes, and an increase of 25C per half hour on pedal boats. The Concessions Committee suggested to him an increase of SOC per hour on "skiffs and canoes and SOC C per half-hour on pedal boats, to which he agreed. Judge Rivet moved that the "Board ratify the action of the committee which was seconded by Mr. Kalman, was put to a vote and carried. Judge Rivet further reported that the committee was recommending that the Wiley Bynum Caravan be granted use of Tad Gormley Sta dium for parking during the 1980 Mardi Gras season at the cost of $8 per trailer, per day, an increase of $1 over the 1979 fee. The one free trailer policy per every 50 trailers would remain in effect. Also an increase from $5 to $6 per trailer per day was recommended for the trailers arriving the week prior to Mardi Gras. He put same in the form of a motion,which was seconded by Mr. Janssen, was put to a vote and carried. The last item in Judge Rivet's report was the matter acted upon at the last meeting of the Retail Clerks Union using the old driving range at a rental of $1000. The President at this time recognized Ms. Madeline Boyer. Ms. Boyer stated that she was requesting the Board to reconsider the $1000 figure, adding that if said amount was paid, it would be coming out of the members' dues, which membership had 1400 persons. She further stated that the event was to be non-profit, no fee to be charged nor would any selling take place. Judge Rivet moved that the old driving range be rented at the • fee of $750, which was seconded. - 3 - Mr. Janssen was opposed to the motion, stating that a rental fee of $1000 was less than $1 per member. I Mr. Comeaux, also of the Retail Clerks Union, advised that a lot of services was being donated and that even some of the speakers they have chosen were not charging. When asked the question by Mr. Stich if any financial assistance would be re ceived from the national union, Mr. Comeaux replied yes. After much discussion, the motion was put to a vote. Aye in dicated a vote for the $750 fee and nay indicated they were againsto the $750 fee and that the $1000 fee would remain. The motion failed and the $1000 fee remained. Mr. Peyroux requested that the minutes reflect him as having abstained from voting. Mr. Comeaux and Ms. Boyer thanked the board members for their time, invited all to the rally and then lef~ the meeting. The President advised that he was now returning to the regular order of business. REPORTS OF THE OFFICERS: The President, Mr. Nelson, reported that he notified all board members of the vacancy on the Board due to the resignation of Mr. Purvis and that the names of nominees should be sent to the Chairman of the Nominating Committee. A request was made by the President to the Jefferson Parish J Council for asaistance in funding the Park's operations. He also met with Mr. Jim Donelon, Chairman of the Jefferson Parish Council, who waso sympathetic to the. Park's problems but doubtful of its receipt by the council. Mro. Beau Baccich, the new board member, was appointed to the Public Relations Committee and the Structures Committee. He will also serve as Chairman of an Ad Ho.c Committee on History and Archives of City Park, with Messrs. Cressy, Feitel, Janssen and Peneguy. A proposal was received from Mr. Louis C. Bisso, President of Planning Services, Inc., for performing a comprehensive, long range plan and development program for the Park. Sources of funds are being explored to follow through with this project. Bayou St. John's historic background and legal status was re searched, and a statement and letter drafted for submission to the Corps of Engineers at a public hearing to be held in con nection with the Orleans Levee Board's proposed construction of a levee across the mouth of the Bayou. The draft will be presented during the report of the Planning and Development I Committee. - 4 - The first draft of an agreement for use of Nursery Island by the "Independence Isle" handicapped center was submitted. After reviewing same with the Legal Committee, the President advised the attorney of the sponsoring organization that a I more definitive proforma of its finances must be prepared before the Park Board can consider this matter in detail. The P.resident further reported that Hibernia Bank had advised the Treasurer that it was requesting a letter stating that a resolution would be introduced at this board meeting, authoriz ing action with respect to Hibernia Bank stock, which matter will be reported on under the report of the Treasurer. The President noted there was much activity in the park during the past month, citing the annual bass rodeo and plant sale. Letters of appreciation were sent to sponsors and volunteers who assisted. Regarding the request of Mr. Jim Hicks of the New Orleans Philharmonic Orchestra, the President recommended, after re view with the Museum Liaison, Legal, Concessions and Security Committees, that permission be granted subject to usual terms as to insurance, security and reimbursement of any expense incurred by City Park, but with no charge to be made for use of the grounds since no admission will be charged to the event. C Mr. Schoen put same in the form of a motion, which was seconded by Mr. Leake, was put to a vote and carried. First Vice President, Mr. Winston - No Report. Second Vice President, Mr. Stich - No Report. Secretary, Judge Rivet, moved that a resolution from the First National Bank of Commerce be adopted whereby either Messrs. Nelson, Peyroux, Plough or Sitges enter the bank box with either Mr. Rapp or Mr. Bush. The motion was seconded by Mr. Cressy, was put to a vote and carried. Judge Rivet reported on three letters received, requesting to be excused from this meeting. The letters were from Messrs. Gibert, Peneguy and Plough, and he moved that each request be accepted. The motion was seconded by Mr. Sylvester, was put to a vote and carried. Judge Rivet further reported that he was in receipt of a letter, which had been dictated over the telephone to a Park secretary who signed Mrs. Cucurullo's name, requesting that she be excused from this meeting due to her husband's admis sion to the hospital for tests. Judge Rivet moved that Mrs. Cucurullo's request be denied since she did not follow the by-laws. The motion was seconded by Mr. Hall. • - 5 - Mr. Peyroux offered a substitute motion that due to the circumstances, Mrs. Cucurullo's request to be excused be I approved, which motion was seconded by Mr. Sitges, was put to a vote and carried, with Judge Rivet and Mr. Hall regis tering opposition. Judge Rivet reported that Mr. Willard, after being absent from the January and February meeting, was advised in writing that if he was absent a third successive time, his term on the Board would be terminated. Mr. Willard was absent from the March meeting, and again is absent today, which marks his fourth successive absence from a regular meeting without being excused. He moved that Mr. Willard's term be declared vacant. The motion was seconded by Mr. Hall. Mr. Stich offered a substitute motion that a special committee be appointed by the President to speak with Mr. Willard to determine his intentions. The motion was seconded by Mr. Pey rous, was put to a vote and carried, with Judge Rivet and Mr. Hall registering opposition. Treasurer, Mr. Sitges, reported that the monthly Treasurer's report had been mailed to all commissioners. It was moved by Hr. Schafer, seconded by Mr. Sylvester and duly carried that the report be received and filed. On motion made by Mr. Sylvester, seconded and carried, it was I resolved that the action of Percy H. Sitges, Treasurer of this Association, in executing an assignment or assignments of two certificates of stock for ten shares of Hibernia Corporation, #L-222877 and #L-222l2l, so that delivery may be made to pur chaser, be, and the same is hereby approved, ratified and con firmed. We further confirm the sale of the stock and ratify the action of Hibernia National Bank, Transfer Agent, in making the necessary transfer to the purchaser. REPORTS OF THE STANDING COMMITTEES: ADVISORY COMMITTEE - No Report. AWARDS COMMITTEE - No Report. CONCESSIONS COMMITTEE - Previously reported. EXECUTIVE COMMITTEE - No Report. FINANCE COMMITTEE - No Report. GOLF COMMITTEE - Mr. Schoen reported that the driving range, during its twentieth month, had reached $200,000; an average of $10,000 a month. He also reported that yesterday the I driving range had a $700 day. Mr. Schoen reported that, in his capacity as Chairman of the Golf COl!lInittee, he would be approaching the Chairman of the Finance Committee, because golf rieeded additional equipment. Mr. Schoen then spoke in great detail of a proposal from a I gentleman advising that for the right to dive into the lagoons and retrieve golf balls he would turn over to City Park approx imately 40,000 balls per month. Mr. Peyroux commented that it would be mathematically impossible for the golfers to drive that many balls into the lagoons monthly. No action was taken on the matter, as Hr. Schoen at this time was only bringing the matter to the Board's attention for informational purposes. The matter will be studied further . .Mr. Schoen complained about fishermen on the golf courses and cited an instance where a.fisherman was struck by a golf ball. He suggested that possibly some signs could be erected. HORTICULTURE & GROUNDS COHMITTEE - Mr. 1>-lins ton reported that approximately 2500 plants were sold at the recent plant sale, April 7, 1979, grossing approximately $1500. There was a good participation of "Friends" assisting at the plant sale. The gift of the arboretum from the Garden Society is being studied. INSURANCE COMMITTEE - No.Report. The President, however, read a letter from Worldsurance, Inc., regarding workmen's compensa tion insurance cancellation as of June 1, 1979. LEGAL CO~1ITTEE - Mr. Stich reported that the matter of Mr. I Melville Thompson, who was selling novelties, T-shirts and cotton candy in the amusement park, was discussed with Park Amusements and the following was recommended; City Park will receive 10% of the gross revenues of whatever Mr. Thompson generates and another 10% would go to Park Amusements, ·Inc. Mr. Stich moved that the agreement be approved and executed, which was seconded by Mr. Cressy, was put to a vote and carried. PENSION CO~ITTEE - No Report. PERSONNEL & SECURITY COI1MITTEE - Mr. Sylvester reported that the matter of intermittent workers receiving and using sick and annual leave ,vas investigated and presented to the Civil Service Commission at Baton Rouge. Although intermittent em ployees are not covered by civil service, it has been the practice of the Park to allow said employees to earn and use accumulated time. Mr. Sylvester then moved that effective immediately no intermittent employees would be allowed to earn and/or use sick or annual leave. The motion was seconded by Hr. Leake, was put to a vote and carried. Recalling the tragic shooting in the Park recently on the day of the kite flying contest, ~lr. ~lman suggested that the Park I Board contemplate the though of securing additional police - 7 - when extremely large crowds are expected. He felt Mr. Sylvester's appointment to the Board and his position as Chairman of the Se curity Committee, could best be used at this time to consult with I local law enforcement. Mr. Kalman moved that before permission is granted for any large scale gathering for any special events and at the discretion of the General Manager, that Mr. Sylvester be consulted regarding the security thereof. The motion was seconded by Mr. Sitges, was put to a vote and carried. PLANNING & DEVELOPMENT COMMITTEE - Mr. Janssen reported at great length the matter of the proposed extension of the lake front sea wall across Bayou St. John and related work. He also illustrated in detail the proposed project to board members. Read by Mr. Janssen was a proposed letter to Colonel Thomas A. Sands, C.E., District Engineer of the U. S. Army Engineer District advising ~ of the Board's approval of the proposed extension and the pro- vision that: 1. Adequate culverts and control gates be provided to permit controlled flow of water; 2. Any excavation performed near Fort St. John be done by hand not to damage remains, his- toric artifacts or stratification of ground; 3. Any excavation perfo~ed within lOa' of trees be done by hand to insure no injury to foliage, trunks, roots, etc., and 4. Any material dredged from bed or banks of the Bayou be deposited within City Park at locations designated by the General Manager. Also read was a proposed statement by the City Park Board for inclusion in the record of the public hearing to be held on Thursday, May J 29, 1979, 7:00 P.M., Lake Vista Community Center, regarding the proposed extension of the lakefront seawall. Mr. Janssen moved that the Board approve of the prepared state- ~ ment and that it be sent with a cover letter to the Corps of Engineers, which was seconded by Mr. Kalman. The President suggested that due to the hearing not being held until May 29, 1979, that this matter be referred back to the Structures and the Planning and Development Committees with the admonition that the Board neither approve nor disapprove the concept of the proposed extension of the lakefront seawall across Bayou St. John and related work. The President's suggestion was put in the form of a substitute motion, was seconded, was put to a vote and carried. PUBLIC RELATIONS COMMITTEE - No Report. Mr. Kalman requested biographical sketches and a 5 x 7 print from each of the new members. STRUCTURES COMMITTEE - Mr. LeCorgne reported that the work on , the locker rooms at Tad Gormley Stadium has finally been completed. - 8 - TENNIS CO}fMITTEE - Mr. Cutrone reported that ticket sales have increased during the month of March; however, tennis is still behind in budget. I· A fence is being placed near the East center by the shelter house and benches, the cost of which is $2500. Mr. Cutrone advised that $1000 is being donated by the City Park 'llennis Club and $500 would come from the special fund that the Park has from the Oilmen's Tournament. City fark will only be responsible for $1000. REVENUE PRODUCING COMMITTEE - No Report. LEGISLATIVE COtfMITTEE - Mr. Stich reported that the legislature convened yesterday; however, no word has been received from Senator Michael O'Keefe or Representative Emile Bruneau. Mr. Stich advised that he was watching the bills which were being introduced and was hopeful that City Park would be included in the general appropriation bill. He had been advised that both the City and Jefferson Parish will support the bill. FRIENDS OF CITY PARK - Mrs. Read reported that many of its of ficers had only imagined that they would serve in their positions for only nine months; however, due to their enthusiasm it was suggested that all officers retain their positions for an ad- ditiona1 year. She remarked that many volunteers assisted with C the recent plant sale. Another 1000 letters would be mailed requesting persons to join "Friends". Mrs. Read stated that instead of having a general membership meeting in May, a party was being planned for May 10, 1979 at the Conservatory at 7:30 P.M. Mrs. Read advised that one of its members, Mrs. Joan Dunn,was in contact with Mr. James Buckler of the Smithsonian Institute, who, in the near future, will view the area of the rose garden and possibly give advice regarding restoration. NEW BUSINESS: With respect to the condition of the lagoons, Mr. Nelson advised that the Park was working with ~Vi1d1ifeand Fisheries on a solution, possibly some type 9f poison. Mr. Kalman, Chairman of the Nominating Committee, reported that the committee met and considered a number of nominees, but did not have a choice at t~is time, and requested that an additional month be granted so that the committee may again review the nominees and make a recommendation at the May meeting. Mr. Mauney moved that said request be granted, which was seconded by Mr. Sylvester, was put to a vote and carried. I - 9 - Mr. Kalman stated that due to the invaluable counsel and guidance received from Mr. Purvis as a active member that he be elected as an Honorary member of this Board. He put I same in the form of a motion, which was seconded by Mr. Mauney, was put to a vote and carried. The Nominating Committee submitted the names of four nominees two of whom will be elected by the Board of Independence Isle to serve as members thereof. These nominees are: Messrs. Gibert, LeCorgne, Hall and Stich. On a motion duly made, seconded and carried the meeting was ad journed at 5:20 P.M. RECORDI~EtRETARY APPROVED: J PRESIDENT I OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119.I'HONE (504) 482-4888 1 9 7 9 APRIL 1 9 7 9 General Account Balance March 31, 1979 $ 140,058.94 Receipts Month of April $ 123,224.25 Appropriations from City of New Orleans 31,000.00 Proceeds from Cert. of Deposit (4/11/79) 1. 541.48 155.765.73 295,824.67 Disbursed by Checks Nos. 8625-8764 144,749.28 Purchased U.S. Treasury Bills (7/12/79) 73.225.75 217,975.03 Balance April 30, 1979 $ 77,849.64 New Driving Range Account 1ance March 31, 1979 $ 397.69 oceeds from Cert. of Deposit (4/10/79) 2.016.67 1lance April 30, 1979 $ 2.414.36 (King Tut) Capital Improvement Accollnt Balance March 31, 1979 $ 20,992.25 Balance April 30, 1979 $ 20,992.25 Special Funds Account Balance March 31, 1979 $ 6,416.55 Disbursed by Check No. 115 770.00 Balance April 30, 1979 $ 5.646.55 , - Accountant Percy H. Sitges - Treasurer PARK AREA. 1500 ACRES IA KII OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4BBB AGENDA FOR MAY 15, 1979 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK 1. Roll call. 2. Introduction of Guests. 3. Approval of April 17, 1979 Minutes. 4. General Manager's Report. 5. Communications. 6. Report of Officers. 7. Report of Advisory Committee. I 8. Report of Finance Committee. 9. Report of Standing Committees. 10. Report of Special Committees. 11. Report of Friends of City Park. 12. Unfinished Business. 13. New Business. 14. Consideration of 2 Nominees to present to Board of Trustees of the New Orleans Museum of Art to replace Mr. Frank Purvis. 15. Election of Commissioner (one vacancy). 16. Adjournment. 1 PARK AREA. 1500 ACRES In.Il,''''' OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 May 7, 1979 Board of Commissioners of New Orleans City Park Improvement Association New Orleans, Louisiana 70119 Dear Commissioners : Please be informed of my April Manager's report as follows: The track facilities at Gormley Stadium were used extensively throughout the month. For the track season, there were 17 meets and many additional team practice sessions. The fee schedule recently instituted by the Board yielded $1250. Our direct expenses for the season were estimated at about $1600. Had we charged the $90 fee for 7 fee exempted track events which had received a prior commitment we would have covered expenses fully, as initially intended. I'm convinced Gormley Stadium has the potential to be the "class" track facility in this whole region. The coaches share this feeling but we all believe that a substantial capital investment in an all weather running track is essential to realizing that objective. Such an installation is estimated I to cost about $150,000 and the project is one of the park's higher priority capital construction requests for city funding. The April 29 Labor Union Rally at the site of the old driving range caused no particular problems. The sponsors fulfilled their commitments completely. Essential operating equipment such as trucks, tractors, mowers, etc. remain a top priority need. I don't know how much longer we can do the field work with vehicles held together with glue and cotter pins. After extensive review of equipment maintenance expenses on particular vehicles I've decided not to spend another dime on certain pieces. Thus far, four vehicles have been retired, all having over 100,000 miles of service. Some relief is needed or I may have to lower employee levels to correlate with equipment availability. I requested authorization from the Finance Committee at their meeting held on May 2, 1979 to spend approximately $37,000 for immediate relief of the present crisis. The members of the Board present at that meeting unanimously agreed to such expenditure following review of current finances. This matter will be brought up at the next Board meeting. I ask or your favorable consideration. I hasten to remark that this proposal esponds only to an emergency need and these purchases will not materially Iter the overall deplorable condition of the park's equipment inventory or general park operations. Golf equipment, improved last year through state and Wisner appropriations, is somewhat better off, but still only in ' fair overall shape. PARK AREA, 1500 ACRES /()fJ ""u,.u OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-488B May 7, 1979 2 I've calculated that an expenditure of about $400,000 would be necessary to permit retiring of all obsolete equipment. Thereafter, an annual expen diture of about $75,000 would permit implementation of an ongoing equipment replacement program whereby at each year's end none of the park's equipment would be over 6 years old (a desirable standard for equipment of this type). My emphasis in these first four months as Manager has been on improving essential services such as grass cutting, litter removal, rest room cleaning, tree trimming, equipment care, and other such basics. While I am not yet satisfied by our performance in these functions I do feel that there has been some improvements. Grass cutting is on a systemized routine, rest rooms are cleaned by power spray equipment, a tree crew does nothing but tree work, and each piece of equipment is cleaned by its operator. A preventive main tenance schedule was instituted for all rolling stock. Litter is still a distressing problem but I'm experimenting with some ideas that will hopefully improve this very frustrating condition. I believe that a very important policy issue should be addressed by the • Board in the coming months. Undoubtedly, the park has many serious defi ciencies, of which some could be at least partly addressed by the current budget. However, the matter of employee pay raises should, in my opinion, be considered within the overall context of budget capabilities. More speci fically, I think the Board should consider the distinct possibility of employee pay raises being unfunded from other sources. Until this question is resolved I believe it would be prudent to continue a conservative spending policy so long as the park's essential services can be delivered. I'm sure that the appropriate Committees and the entire Board will give serious con sideration to this matter in the next several months. On the matter of discontinuing sick and annual leave credits for "intermittent" workers, proper notification was given, the necessary paper work accomplished, and supervisors, upon my direct questioning, feel that the issue was resolved without serious adverse reaction from the affected employees. There were no resignations or threats of resignation among those personnel. We finally got ourselves into position, personnel wise, to move the tennis sales window to the Wisner Center which was accomplished on Monday, 4Iray 7, 1979. I will report on this matter further after we've had some ~ime to analyze the effects of the move. PARK AREA, 1500 ACRES 101 0""'" OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482·4888 May 7, 1979 3 If any other significant items come up before the Board meeting, I will make a supplementary verbal report. Respectfully, William J. Rapp • General Manager WJR/dz I PARK AREA. 1500 ACRES ------.;;------IDc9. REPORT OF THE PRESIDENT FOR MAY 15, 1979 MEETING OF , BOARD OF COMMISSIONERS OF NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION Mr. Frank Purvis, who resigned from the City Park Board upon his election to the New Orleans Dock Board, was advised of his election as Honorary Member of the Board of Commissioners of the New Orleans City Park Improvement Asso ciation, and accepted the honor with thanks and a pledge of continued support of City Park. Acting on the Board's instructions, the President attempted to set up a meeting of a special committee to confer with Dr. Elliott Willard to determine his in tentions with respect to continued membership on the Board and attendance at Board and committee meetings, but was unable to do so before leaving on vacation. Upon the President's return, a letter had been received in his office from Dr. Willard clarifying his position and saying he does not take responsibility of his membership as a light matter and saying "You have my sincere promise that I will certainly make every possible effort to attend future meetings as required in order to maintain proper status with the Board." A letter of resignation was received from a Board member because of supposed variance of his philosophies from those of the majority of the Board members. Before the President had opportunity to confer with the Executive Committee and respond, a letter was received from the member withdrawing his resignation, so no action was taken. The concert proposed by the New Orleans Symphony and New Orleans Museum of Art was cancelled because of staging costs involved. A request has been received from the New Orleans Museum of Art for permission to have a study made of its expansion needs, at no cost or obligation to City Park. The Board's instructions are requested by the President. The Board has received an excellent proposal for long range planning of City Park's development, and is seeking sources of funds for such work. It has been suggested that the Wisner Fund might be such a source, and the President requests permission to make application to the Wisner Foundation for such funds. A donation of $200 was received from the Federated Council of New Orleans Garden Clubs, Inc. in appreciation for their use of the Backer Room for meetings during the year, and was duly acknowledged. Permission is requested to use the donation to enhance the appearance of the Backer Room. The Friends of City Park have had numerous activities during the month including a delightful wine and cheese reception with jazz music, held under a full moon in the Rose Garden the evening of May 10. Many Board members joined with nUmerous I friends in enjoying the occasion and viewing the Rose Gardens and Conservatory. WSN:gs President MINUTES OF MEETING OF BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of the Board of Commissioners was I held on Tuesday, the Fifteenth Day of. May, 1979, commencing at 3:30 P.M. The meeting was called to order by the President; a quorum being present. ROLL CALL: PRESENT: Waldemar S. Nelson, President; Mrs. Cucurullo, Mrs. Read and Messrs. Bassich, Bernard, Cutrone, Gibert, Hall, Janssen, Kalman, Leake, Peneguy, Peyroux, Schafer, Schoen, Sitges, Stich, Sylvester, Willard and Winston. ABSENT: Messrs. Carrere, Cressy, Feitel, Gregson, LeCorgne, Plough, and Rivet. EXCUSED: Messrs. Backer, Ketchum and Mauney. The President called for app~oval of the April minutes, but noted a correction on page 6, in the report of the Insurance Committee, in that the word "no" should be deleted and the following phrase should be added at the end of the sentence: " ••. cancellation as of June 1, 1979." Also, on page 8, pertaining to the report of Friends of City Park, in the second paragraph, the name "Butler" I should be changed to "Buckler". Again on page 8, in the first paragraph under ~ew B~siness, there should be reflected the name of Mr. Nelson, instead of Mr. Hall. Mr. Sitges noted a correction on page 5, in the report of the Treasurer, second paragraph, in that same should be deleted and the following added: "On motion made by Mr. Sylvester, seconded and carried, it w~s resolved that the action of Percy H. Sitges, Treasurer of this Association, in executing an assignment or assignments of two certificates of stock for ten shares of Hiber nia Corporation, #~-222877 and #L-222l2l, so that delivery may be made to purchaser, be, and the same is hereby approved, ratified and confirmed. We further confirm the sale of the stock and rat ify the action of Hibernia National Bank, Transfer Agent, in making . the necessary transfer to the purchaser." Mr. Peyroux stated that he ha~ abstained from voting on the matter of the rental fee of the Retail Clerks Union, appearing on page 3, the third paragraph, and requested that the minutes so reflect his having abstained from voting. A motion was made by Mr. Gibert, seconded by Mr. Sitges and duly carried that the April minutes be approved as corrected. The Pre·sident introduced a guest present at the meeting, Mr. Edgar I of the University of New Orleans. - 2 - Mr. Schoen moved that the reading of the General Manager's re- I port be dispensed with since each commissioner had been mailed a copy thereof, and that the report be received and filed. The motion was seconded by Mr. Schafer, was put to a vote and carried. The General Manager stated that he wanted to publicly express his appreciation to the Criminal Sheriff, Charles Foti, who sent 15 to 18 well-supervised trustees for the purpose of picking up lit- ter in the Park; and he also expressed appreciation to the Boy Scouts for picking up litter along Marconi Drive. COMW]NICATIONS: Letter from Mr. Bill LaGrange of Creative World Travel, Inc., dated May 11, 1978, requesting use of the old golf driving range for parking by the Airstream group during the 1980 Mardi Gras season. The matter was referred to the Concessions Committee for consideration. Letter from Mr. G. Frank Purvis, dated April 24; 1979, thanking the Board for having elected him as an Honorary Member and of fering his assistance to the Board. Letter from Mr. E. John Bullard, Director of the New Orleans I Museum of Art, dated May IS, 1979, requesting that a letter of support be written by the Park Board, which would be sent to the National Endowment for the Arts, endorsing a feasability study by a Regional/Urban Design Assistance Team to determine the type of development the Museum might undertake. Mr. Bullard stated that the final report would in no way be binding either on the Museum or on the Park Board. The President stated that the Museum was merely requesting this Board's approval in allowing the Museum to proceed with the study, at no cost or obligation to this Board. He also advised that several Board members and himself attended a session at the Museum where Tulane students had made a study on expanding the Museum from approximately 1% acres to 5 acres. He stated that the Museum was aware of the Park's policy pertaining to green space as opposed to buildings. The persons who would perform this particular study are experts in the field of 'park' planning. Their study may indicate expansion within or outside of the Park. The President reemphasized that the Museum wanted the Board to endorse the study, not the results. Mr. Peneguy moved that the letter, endorsing the study, be writ ten, which was seconded. Mr. Stich advised that he was not opposed to writing the letter, but suggested that the wording be carefully chosen, agreeing to the study, but that no approval be given to its findings. The motion was put to a vote and unanimously carried. I ------/05 - 3 - Letter from Mr. Kenneth E. Owen, Special Collections, University of New Orleans, date.d May 2, 1979, requesting literature which would identify the Park's organization, its purposes, goals and I activities. He also requested that he be placed on the Park's mailing list and suggested that the Board's constitution and by-laws be photo-duplicated and placed on file at the UNO library for ready reference. The President advised that a suitable re sponse would pe made to Mr. Owen's letter. REPORTS OF THE OFFIC~RS President, Mr. Nelson, reported that Mr. Purvis, who had recently resigned from the Board, accepted the honor of his election as an Honorary Member and pledged his continued support. The President further reported that he had received a letter from Mr. Willard clarifying his position and stating that he will "make every possible effort to attend future meetings as required in or der to maintain proper status with the Board". A letter tendering his resignation was submitted by a board member; however, a subsequent letter was received withdrawing the tender of his resignation, so n9 action was taken. The concert proposed by the New Orleans Symphony and New Orleans Museum of Art was cancelled because of the staging costs involved. I The Board received a proposal for long range planning of the Park's development, and is seeking sources of funds for same. The President requested permission to make application to the Wisner Committee for SU9h funds. A motion was made by Mr. Janssen, seconded by Mrs. Cucurullo and duly carried, authorizing the Pres ident to m~ke'such application. A donation of $200 was received from the Federated Council of·New Orleans Garden Clubs, Inc. in appreciation of the use of the Backer Room for its meetings. The President requested permission to use this donation to enhance the appearance of the Backer Room. A motion was made by Mr. PeyrQux, seconded by Mrs. Read and duly carried, approving the President's request. The President reported that the F.riends of City Park had numerous activities during the montq including a wine and cheese reception to which many board members attended. First ~ice President, Mr. Winston ~ No Report. Second Vice President, Mr. Stich - No Report. Secretary, Judge Rivet - Absent. The President instructed the Recording Secretary to read letters I from Board members requesting to be e~cused. Requests were received from: Mr. Backer,. Dr. Ketchum and Mr. Mauney. A motion was made that each req~est be accepted, which was seconded, was put to a vote and carr~ed. IO(P - 4 - Treasurer, Mr. Sitges, reported that the monthly ~reasurer's I report had been mailed to all commissioners. The President suggested that the name "King Tut" be deleted from the report, regarding the $20,992 for capital improvements. It was moved, seconded and duly carried that the report be accepted as amended and filed. Regarding the workmen's compensation insurance, Mr. Bernard reported that the present carrier had written a letter advising that the Park's policy would not be renewed. Another company, however, will insure the Park at an 8% increase in premium, which will amount to $2000. REPORTS OF THE STANDING COMMITTEES ADVISORY COMMITTEE - No Report. AWARDS COMHITTEE - No Report. CONCESSIONS COMMITTEE - Mr. Peneguy reported that a request had been received from radio station WNOE to hold a frisbee contest on July 23, 1979. The committee recommended a fee of $1500, but no further word was received from WNOE. A request was received by Mr. Brian Pettingill to allow him to I rent roller skates within the Park, but the committee disapproved . this request. Honda motorcycle representatives wish to stage a demonstration of its equipment on Scout Island, where dealers will be the only onces allowed to operate the motGrcycles. The committee recom mended use of the old driving range area for $1000. No further word has been received from the Honda representatives. Mr. Harry Batt suggested that due to a maintenance problem, the train stop at the old swimming pool be deleted from the train's schedule. The committee denied this request. Mr. Peneguy reported that in 1976 Mr. LaboL'de had written to the VFW offering it the use of the park stadia and several ball fields, as they had done in 1973, and for the same fee of $500, for their 1979 4-day convention in August. Due to inflation, the Park is expected to suffer a substantial loss. It was the committee's recommendation that Mr. Rapp be authorized to contact representa tives of the VFW and request them to agree to a fee that would permit the Park to .break even. The motion was made by Hr. Peneguy, seconded by Mr. Bernard, was put to a vote and carried. Mr. Peneguy reported that he had received a request from Mr. John I Ray of Birmingham on behalf of Turning Point Productions, for rental of the Tad Gormley Stadium on July 7, 1979, with a rain date of July 8, 1979 for a concert in which he would bring in four rhythm and bluea bands. He also requested that the stadium not be leased for 30. days prior to this conc€rt. The committee /D7 - 5 - will recommend to Mr. Ray a rental of $2500 plus 12% of the gross revenues which exceed $15,000. I Also, a request was received from Mr. Davis for the date of June 10, 1979. If both requests are approved, approximately $30,000 should be received by the Park within that 30 day period. Mr. Peneguy moved that both requests be referred back to the committee for further consideration and with authority to act. The motion was seconded by Mr. Bernard. Mr. Peneguy further advised that Mr. John Ray was also request ing the same date for the next two years. It was suggested that action on this request be deferred until results were received from the first concert. The motion on the floor was then put to a vote and carried. EXECUTIVE COMMITTEE - No Report. FINANCE COMMITTEE - Mr. Peyroux reported that at the end of April the net revenues exceeded expenses by $200,000, as opposed to $17,000, noting the Park was way above budget. Contained in the General Manager's report was a request for roll ing stock. The Finance Chairman moved that $37,000 be spent on purchasing rolling stock (replacement equipment) for the Park. He noted that this was not golf equipment, but Park equipment. The motion was seconded by Mr. Schoen, was put to a vote and I carried. Mr. Kalman suggested that the General Manager be given authority to look into the possibility of diesel powered equipment, noting its easy maintenance and great fuel mileage. Mr. Peyroux submitted that the State law contained a provision that all departments have a deferred compensation plan. It would authorize the employer to withhold a certain amount from salaries for pension. It is endorsed by the Governor and costs the Park nothing. At this time Mr. Peyroux offered a resolution which would authorize the Park to enter into a deferred compensation plan. The resolution was put in the form of a motion, which was seconded by Mr. Peneguy, was put to a vote and carried. GOLF COMMITTEE - Mr. Schoen reported that the diver for golf balls had retrieved 2000 golf balls from the lagoons, from which he was allowed to keep the better balls and the Park disposed of 1000 nonusable balls. Mr. Schoen further reported that 7000 new golf balls were purchased. Regarding the driving range, Mr. Schoen reported that income therefrom has exceeded budget. He stated that presently the driving range was running ~68 per day ahead of the same month last year. In the Park's agreement with the Wisner Funds Com I mittee, anything over $22,000 net profit, is shared SO/50. - 6 - Golf was presently in need of more shells qnd sand in the traps, which need was conveyed to !1r. Henry Thomas. HORTICULTURE & GROUNDS COMMITTEE - Mr. Winston reported that the I committee approved of the recommendation by "Friends" relative to work in the formal garden. Discussed at the committee meeting was a request for a mini-garden center; the gift of the arboretum from the garden society; more plant sales; and future tree plant ing in the Park was discussed jointly with the Planning and De- velopment Committee.· . As part of the planning study, the areas of horticulture were broken down into several sections; such as tree work, the conser vatory, Storyland, insecticides and grass.. Horticulture presently was in need of 8 additional people to func.tion properly. He re marked that in some areas he virtually had no one. INSURANCE COMMITTEE - Previously reported. LEGAL AFFAIRS COMMITTEE - Mr. Stich repor·ted that the current discrimination suit was still pending in court regarding the boat rentals by· two men. Regarding the suit filed by the Crescent Riding Academy, Mr. I Stich reported that a motion has been filed by Ms. Brupbacher's at·torney regarding a State sta.tute, which requires payment of rehtal in advance on an annual basis. . A new lawsuit has been received whereby a party was suing the State Highway Department for $75,000 for damages. The party. was travelling on the 1-610 and suffered a fractured wrist by a driven golf ball. The letter was referred to Hr. Bernard of the Insurance Committee. PENSION COMMITTEE - Mr. Sitges reported that the committee was not prepared to make a definite committment. Another meeting will be held with the insurance representatives to g~t greater clarification on its costs and to dete~ine what the emp~oyees will receive from it. A recommendation would be presented at a future board meeting. PERSONNEL & SECURITY COMMITTEE - Mr. Sylvester reported that there is a State Civil Service law which permits the General Manager to terminate an employee at the age of 70. Presently, there are 19 employees in the Park who are over 70 years of age. Mr. Sylvester moved that a policy be aqopted whereby the General Manager evaluate annually each employee over the age of 70, re spectively on their birthdays. Those, in his opinion, who are capable of working to be retained and those who are not to be I terminated. The motion was seconded by Mr. Gibert, was put to a vote and carried. /09 - 7 - PLANNING & DEVELOPHENT COUUITTEE - Hr. Janssen reported that the committee met to consider tree planting within the area bordered by Harconi Drive, the Orleans Canal, Robert E. Lee I Boulevard and Lakeshore Drive. It was agreed that the open areas would be left open but that trees would be planted along the periphery of the area both on Harconi and Robert E. Lee and that a horizontal telegraph pole type of barricade be installed to keep cars out of the area. An estimate of $12,000 had been previously received, but would have to be updated. Possibly the New Orleans Public Service will donate the poles, thus reducing the cost. It was the suggestion of the committee that the cost be proportionately divided among City Park, the Orleans Levee Board and the Lake Vista Property Owners Association. It was further suggested that the poles be raised on pedestals to improve appearance both along Harconi Drive and at Spanish Fort. The matter of recreational vehicle parking was again discussed. To bring this discussion to culmination, Mr. Janssen suggested that the committee obtain additional information as to costs and revenues and to reconsider the matter at a subsequent meeting of the committee. Hr. Janssen reported that three soccer associations wish to make a 30 minute presentation to the Board at its July meeting, regarding expanded soccer facilities. The President suggested that Hr. Janssen contact the associations regarding a slightly I less time-consuming presentation. At this time a motion was made authorizing the staff to proceed with suitable tree planting and obtaining of the pole barricades for the areas previously mentioned. The motion was seconded by Hr. Winston, was put to a vote and carried. Hrs. Cucurullo advised that she was aware that the President of the Lake Vista Property Owners Association was planning a meeting wherein he was going to speak of the possibility of placing a fence around Fort St. John. She requested that the Park Presi dent write a letter to the President of said association, advis ing of the Park's plans with the barricades and trees. PUBLIC RELATIONS COUUITTEE - No Report. STRUCTURES COUUITTEE - No Report. Since the restoration of the Tad Gormley Stadium has been com pleted, Hr. Kalman suggested that some type of social event be planned and that a dedication be held. The stadium now has new seats, a new scoreboard, better locker rooms, etc. He has been in contact with the New Orleans Saints, who donated to the I Park $25,000 towards restoration of the stadium locker rooms. - 8 - Mr. Rapp advised that the architect was in need of a letter, I signed by the President, accepting the locker rooms. Hr. Leake moved that said letter be written, which was seconded by Mr. Schoen, was put to a vote and carried. No action was taken on Mr. Kalman's suggestion. TENNIS COMMITTEE - As Mr. Cutrone had to leave the meeting early, Mr. Gibert reported that the move of the ticket sales office to the Wisner Tennis Center had been performed and was well-received. A low bid of $2100 had been received on a fence to be erected near the shelter areas. Once erected the area will be completely enclosed. At present the Tennis Committee was obtaining bids on resurfacing of the old concrete tennis courts with asphalt. For nine courts it would cost approximately $3100. He terminated the report by stating that the tennis operation was picking up beauti.fully and play has been improved substantially. REVENUE PRODUCING COMMITTEE - No Report . . LEGISLATIVE COMMITTEE - Mr. Stich reported that a bill was intro- duced regarding an urban program whereby the state may appropriate I matching funds for parks. Two other similar bills were also intro- duced. ~ HISTORY & ARCHIVES COMMITTEE - Mr. Bassich reported that a wealth of material was being stored in the Backer Room. The "Friends" will assist in labor to get the project started. Mr. Bassich stated that he has a call in to Dean Turner. to catalog and cross reference the plentiful material. First, the cabinets and drawers must be repaired to contain the material. FRIENDS OF CITY PARK - Mrs. Read reported that in June the GO Magazine will come in to do an article on City Park & "Friends". Presently, there are 165 memberships which are dual; of the 80 charter memberships which are $25, 8 are $100. $3700 has been received from memberships. Several officers of "Friends" met with Mr. Rapp regarding the "Clean Park" campaign. In changing officers, ~r. Dan Lund has accepted the position of Vice President within "Friends", and other were appointed to various positions. Mrs. Read reported that it was recommended that "Friends" estab- I Ush a small shop to sell plants. She met with Mr. Harry Batt to get his opinion on same. It was suggested that the plants be sold from the Conservatory, but Mrs. Read advised that not /II ~ 9 - much traffic passed through there and she was seeking another location. The President reminded Mrs. Read of liability, respon I sibility and placement of the cash register. Mr. Peneguy moved that the Board adopt the idea in principle, which was seconded, put to a vote and carried. Regarding the wine and cheese membership party, Mrs. Read re ported that she was grateful to the staff for making the night a success and that thank you letters would be written. Regarding the mini-garden center, she advised that she will work with Mr. Janssen to locate some type of structure. She added that this will give the group an opportunity to utilize a number of its volunteers. The possibility existed for the development of a youth program. Mrs. Read further reported of the possibility of restoring the rose garden to its original condition, through the use of draw ings and photographs. "Friends" would attempt to raise $10,000 for this project if the Board was in agreement. At this time Mrs. Read moved that the Board appove of proceeding with the program regarding restoration of the rose garden around the Conservatory at no cost to the Park, with all such work to be performed under coordination with the Horticulture & Grounds Committee. the Legal Committee and the Revenue Producing Committee. The motion was seconded by Mr. Peneguy. was put to a vote and I carried. NEW BUSINESS: The President advised that the Board must choose two nominees for the Board of Trustees to the New Orleans Museum of Art. The Park Board nominates two persons and the Museum Board elects one of the nominees. Mr. Peneguy nominated Mrs. Read. which was seconded by Mr. Leake. Also nominated was Mr. Cressy. which nom ination was seconded. The nominations were then closed and the two nominees were declared elected by acclamation. NOMINATING COMMITTEE - Mr. Kalman reported that after considerable discussion and investigation, it was the committee's recommendation that Mr. Fred M. Smith be nominated to the Board of Commissioners. Mr. Smith is a graduate of Tulane University and has worked for the First National Bank of Commerce since 1957. of which he is now Senior Vice President and Trust Officer. with approximately 50 em ployees under his supervision. He maintains an active roll in civic affairs. Mr. Smith was questioned at length regarding his willingness to work with the Park during a lunch with Mr. Kalman. Mr. Kalman and others attending the lunch were satisfied with Mr. Smith's qualifications and unanimously nominate Mr. Smith. A motion was made by Mr. Bernard to close the nominations, which I was seconded. put to a vote and carried. - 10 - L..- Mr. Smith was elected by acclamation. On a motion made, seconded and duly carried the meeting was adjourned at 5:17 P.M. 1- APPROVED: PRESIDENT //3 " ..',II OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 462-4888 1 9 7 9 MAY 1 9 7 9 General Account Balance April 30, 1979 $ 77,849.64 Receipts Month of May $ 137,066.71 Appropriations from City of New Orleans 31,000.00 Over in coin 6.27 168,072.98 245,922.62 Disbursed by Checks Nos. 8765-8912 148,910.80 Balance May 31, 1979 $ 97,011.82 New Driving Range Account Balance April 30, 1979 $ 2,414.36 la1ance May 31, 1979 $ 2,414.36 (King Tut) Capital ImproVement Account Balance April 30, 1979 $ 20,992.25 Proceeds from Certificate of Deposit (Due 5/9/79) 5,068.75 26,061.00 Disbursed by Check No. 20 540.00 Balance May 31, 1979 $ ~5,521.00 Special Funds Account Balance April 30, 1979 $ 5,646.55 Balance May 31, 1979 $ 5.646.55 I Percy H. Sitges - Treasurer PARK i\REA. 1500 Ar:RES OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 462-4668 AGEN~ FOR JUNE 19, 1979 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK 1. Roll call. 2. Introduction of Guests. 3. Approval of May 15, 1979 Minutes. 4. General Manager's Report. 5. Communications. 6. Report of Officers. 7. Report of Advisory Committee. I 8. Report of Finance Committee. 9. Report of Standing Committees. 10. Report of Special Committees. 11. Report of Friends of City Park. 12. Unfinished Business. 13. New Business. 14. Adjournment. I PARK AREA, 150() ACRF:S I"onll OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 June 11, 1979 Board of Commissioners of New Orleans City Park Improvement Association New Orleans, Louisiana 70119 Dear Commissioners : Please be informed of my Manager's Report for May, 1979 as follows : Structural repairs to the Carousel Building made possible by a $20,000 capital appropriation from the City, is proceeding about on schedule and within the budget for this project. The building should be reopened very soon. The repair work centers on structural elements mostly hidden from normal public view. Hence, there will be very limited outward signs that the building has been repaired following completion of the work. This work is not an overall renovation, merely emergency structural repairs to keep the building safe for public use. I The evaluation of all employees in respect to one-step merit pay raises was completed in May. As indicated previously, this was the first pay raises for the great majority of park employees since September, 1977. Step increases were withheld from 12 employees on the basis of unsatisfactory ratings of performance. Overall personnel turnover was calculated at about 65% for the year 1978. While a high employee turnover ratio is probably char acteristic of the type of semi-skilled and unskilled types employed by the park, I do believe that the present turnover could be reduced by implementation of annual merit pay increases. Virtually all state and city agencies have suCh a program. Additional information has been received from the state in regard to overall pay raises for state civil service employees. This information was presented to the Personnel and Security Com mittee at its meeting on Friday, June 8, 1979. This matter will be reported in more detail by the Committee Chairman at the next regularly scheduled meeting of the Board on June 19. Bids have been received for purchase of equipment ~s authorized by the Board on May 15, 1979. The new trucks, mowers, etc. will I partially relieve the present crisis. PARK AREA. 1500 ACHES lip OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-48BB June 11, 1979 2 After spending considerable time in attempting to finalize arrangements for several music shows at Gormley Stadium, it was quite disappointing to have them cancel for one reason or another. We will continue our efforts to procure business for the Stadium that have revenue producing potential. Some staff expertise would be helpful in this regard. The movement of the tennis ticket sales to the Wisner Building has been well received by tennis patrons. Personnel Shortages have hampered smooth transition of this function causing my Secretary, Mrs. Ziegler, and also Stanley Reddicks considerable headaches this past month. Their dedication to the park during these diffi cult times is truly appreciated. They have performed above and beyond the call of normal duty and it is personnel such as Dot and Stanley that help keep the park together during frequent I difficult times. Should any additional matters of importance come up, I will make a supplemental verbal report at the meeting. Respectfully submitted, fA)~Jf. William J. Rapp ~ General Manager WJR/dz I PAHK ARE!'\, 1500 ACRES /17 REPORT OF THE PRESIDENT FOR JUNE 19, 1979 MEETING OF BOARD OF COMMISSIONERS I OF NEW ORLFANS CITY PARK IMPROVEMENT ASSOCIATION As authorized by the Board at its last meeting the President addressed a letter to the New Orleans Museum of Art endorsing its application to the National Endowment for the Arts for a study of Museum expansion with the understanding that such study would not involve any cost or obliga tion to the Park Board and that the report thereon would be in no way binding either on the Museum or on the Park Board; and with the further understanding that any study made must consider the Park's policies and Master Plan for the Park's development. We were advised by the Secretary of the Wisner Committee that the letter agreement between the City of New Orleans and City Park with respect to the golf driving range loan had never been formally executed by the pre vious administration, and the Secretary furnished an updated draft of the agreement with the request that it be executed. After reviewing the draft with the Chairman of the Legal and Golf Committees and with Mr. Paul Kalman, President at the time the agreement was made, the letter agreement was signed by the President in behalf of the Board of Commissioners of the New Orleans City Park Improvement Association and forwarded to the City for execution. It was noted that the agreement calls for the establishment of a separate account for the purpose of depositing 50% of the net profits in excess of the average net profits earned by the final three years of the old I driving range. Board members and staff involved were advised to establish such account t Following discussion at the last Board meeting of absenteeism of Board members, the Secretary furnished a list of those missing two successive meetings and letters were addressed to these members urging them to attend or to ask to be excused. Furthermore, the General Manager was instructed to have his Secretary call all Board members on the day prior to the meeting reminding them to attend or request to be·excused. It is hoped this pro cedure will improve attendance at the meetings. Acting on the Board's authorization request was made to the Wisner Fund for a grant to implement a master planning and development program study for which a proposal has been received. It is a pleasure to report that Mr. Richard A. Peneguy, Secretary of the Wisner Committee, advised under date of June 15 that the Committee has approved a grant of $8,000 towards the plan compilation. An appropriate letter of thanks has been addressed to the Com mittee and we are now seeking the additional funds necessary for the full study. FollOwing a public hearing by the Corps of Engineers with respect to the construction proposed by the Orleans Levee Board at the mouth of Bayou St.John, the Chairman of the Planning Committee advised that it would be prudent for the City Park Board to go On record with respect to this matter. Accordingly , a letter was addressed to the District Engineer, to become part of the offi cial hearing record, citing legislation giving the Board of Commissioners of New Orleans City Park jurisdiction over the bed, banks and waters of Bayou St. John and noting that historic Fort St. John falls within the confines of 118 Report of the President -2- June 19, 1979 City Park. The letter further expressed the City Park Board's concern that City Park be protected from hurricane flooding and its concern I with the damage being done to the ancient oak trees by the levee con structed through the avenue of oaks and across a portion of historic Fort St. John. The letter further urged that in reviewing any plans for the mouth of Bayou St. John that the City Park Board's concerns be considered; and that the letter did not indicate approval or disapproval by the City Park Board of any plan which has thus far been discussed; and that any plan which is proposed must be approved by the New Orleans City Park Improvement Association. The letter was reviewed by the Chair man of the Legal Committee prior to its dispatch. The President is pleased to report that Mr. Ellis P. Laborde, retired long time General Manager of the Park, is recovering well from surgery at the Eye, Ear, Nose and Throat Hospital and is expected to be discharged tomorrow. Respectfully submitted, ~/~ Waldemar S. Nelson I President WSN:gs , MINUTES OF MEETING OF BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION I The regular monthly meeting of the Board of Commissioners was held on Tuesday, the Nineteenth Day of June, 1979, commencing at 3:30 P.M. The meeting was called to order by the President; a quorum being present. ROLL CALL: PRESENT: Waldemar S. Nelson, President; Mrs. Cucurullo, Mrs. Read and Messrs. Backer, Bassich, Bernard, Carrere, Cressy, Feitel, Gibert, Gregson, Hall, Kalman, Leake, LeCorgne, Mauney, Peneguy, Peyroux, Plough, Schafer, Schoen, Sitges, Stich, Syl vester and Willard. ABSENT: Messrs. Cutrone, Rivet and Winston. EXCUSED: Messrs. Janssen, Ketchum and Smith. The President introduced guests present at the meeting, Ms. Carolyn Kuehling, Hr. Dick Edgar and Hr. Brian Maestri. First order of business was consideration of the May minutes. It was moved by Mr. Bernard, seconded by Mr. Sitges and duly I carried that the minutes be approved as written. It was moved that the reading of the General Hanager's report be dispensed with, each commissioner having been mailed a copy and that the report be received and filed. The motion was seconded, put to a vote and carried. COMMUNICATIONS Letter from Mr. Fred Smith, asking to be excused from his first meeting. It was moved, seconded and duly carried that his re quest be granted. Letter from Mr. James Janssen, asking to be excused from the June meeting. It was moved, seconded and duly carried that his request be granted. The General Manager reminded the Board of Dr. Ketchum's previous letter, requesting to be excused from several meetings, which request received favorable action at an earlier meeting. Letter from Mr. James Janssen, Chairman of the Planning and Development Committee, advising that there were no matters to I report on for said committee. - 2 - REPORTS OF THE OFFICERS The President reported that, as so authorized, he addressed a I letter to the New Orleans Museum of Art endorsing its applica tion to the National Endowment for the Arts, for a study to be made of the museum's expansion. The President cited that such study would not involve any cost or obligation to the Park Board nor would the report in any way be binding either on the Museum or on the Park Board. The President advised that the letter agreement between the City of New Orleans and City Park with respect to the golf driving range loan had never been formally executed by the previous administration, and after reviewing same with the Chairmen of the Legal and Golf Committees and with Mr. Paul Kalman, he signed the letter on behalf of the Board of Commis sioners and forwarded to the City for execution. The President pointed out that the agreement calls for the establishment of a separate account for the purpose of depositing 50% of the net profits in excess of the average net profits earned by the final three years of the old driving range. Board members and staff involved were advised to establish such account. The President stated that concerning absenteeism by Board mem- bers a list of all commissioners who missed two successive I meetings was prepared and letters were written calling to the attention the necessity for either attending meetings or seek to be excused therefrom. Furthermore, the General Manager was instructed to have his Secretary call all Board members on the day prior to the meeting reminding them to attend or request to be excused. The President reported that acting on the Board's authorization a request was made to the Wisner Fund for a grant, to implement a master planning and development program study, for which a proposal has been received. In connection therewith Mr. Richard A. Peneguy, Secretary of the Wisner Committee, advised that the Committee had approved a grant of $8000 towards the plan compil ation. An appropriate letter of thanks was sent to the Committee. The President further reported that following a public hearing by the Corps of Engineers with respect to the construction pro posed by the Orleans Levee Board at the mouth of Bayou St. John, the Chairman of the Planning Committee advised that it would be \ prudent for the City Park Board to go on record with respect to this matter. Accordingly, a letter was addressed to the District Engineer which gave the Board of Commissioners jurisdiction over the bed, banks and waters of Bayou St. John and noting that his toric Fort St. John falls within the confines of City Park. The letter urged that any plan proposed should be approved by this Board. I • 1;;)/ - 3 - , The President was pleased to report that Mr. Ellis P. Laborde, former General Manager was recovering from surgery at the Eye, Ear, Nose and Throat Hospital. Vice President, Mr. \'linston - Absent. Secretary, Judge Rivet - Absent. Treasurer, Mr. Sitges, reported that the monthly Treasurer's report was mailed to all commissioners. It was noted that the name "King Tut" still appeared on the report, and was ordered to be deleted. It was moved, seconded and duly carried that the report, as amended, be accepted and filed. REPORTS OF THE STANDING COMMITTEES ADVISORY COMMITTEE - No Report. AWARDS CO~4ITTEE - No Report. CONCESSIONS COMMITTEE - Mr. Peneguy reported that promoters of three musical concerts who were planning to rent Tad Gormley Stadium have declined to do so due to conflicting dates between the promoters and performers. I A request from Mr. Bill LaGrange to use the old driving range for trailer parking during the 1980 Mardi Gras season was con sidered by the committee. As Mr. LaGrange suffered a loss in 1979, he was requesting that the following procedure be approved: o to 40 trailers, $1000 plus $150 for electricity; and an elevated scale up to 230 trailers, $5500 plus $700. Mr. Peneguy reported that the committee had approved Mr. LaGrange's proposal and, ac cordingly, he moved that same be approved by the Board, which motion was seconded by ~rr. Gibert. Discussion followed, afterwhich Mr. Cressy called for the ques tion. The motion was put to a vote and carried, Mr. LeCorgne registering opposition. Mr. Peneguy reported that the committee was recommending that $450 be charged for persons or groups of persons requesting the use of the old driving range for day time events, plus the usual expenses for cleanup and security, until another use for the driving range is found. Mr. Peneguy put the recommendation in the form of a motion, which was seconded by Mr. Schafer, was put to a vote and car ried, Mr. LeCorgne registering opposition. Mr. Peneguy reported that the General ~1anager haa cOmplClined to I him that he Clnd the staff have been wasting time on cancellations to lease the stCldium. He recommended that a $250 deposit or • - 4 - holding fee be required, which would take care of handling the application, and that the deposit be credited to the I rental fee. A motion was made, seconded and duly carried that $250 be initially charged to anyone interested in rent ing the stadium. Charity Hospital recently complained of the $25 charge to rent one of the Park's shelter shouse. It was Mr. Peneguy's recom mendation that this fee be charged to everyone, without excep tion. He put same in the form of a motion, which was seconded by !1r. r~auney, was put to a vote and carried. A request was received from the Krishna Consciousness to rent the old driving range area for 2 days, within the dates of July 12 - 16, 1979. The committee recommended that a minimum of $450 per day be charged, plus security. Overnight sleeping would not be permitted; however, the equipment may remain over night. It was moved by Mr. Peneguy, seconded by Mr. Sitges and duly carried that the previously adopted recommendations be followed if an organization desires to rent the driving range. Mr. Peneguy reminded the Board that on June 30, 1979, at Tad Gormley Stadium there would be a Jesus Festival, sponsored by the First Assembly of God Church and that action on this matter I had been taken at a prior meeting. Mr. Peneguy recommended that the Board authorize the General Manager, or in his absence the Assistant General Manager, to commit dates for stadium rental and driving range use with the usual safeguards, insurance, security, etc. without the necessity of obtaining board approval. He put same in the form of a motion, which was seconded by Hr. Sitges, was put to a vote and carried. Mr. Peneguy yielded the floor to the General Manager for a report regarding the food and drink concessionaire. Mr. Rapp reported that he was disturbed by the unresponsive attitude on the part of the proprietor of the food and drink concession. He advised that the concessionaire was required to respond to certain lease obligations, and that he was not getting its cooperation. Mr. Rapp was seeking the Board's assistance in this matter. lIe further cited that there had been no response to his communications.· It was Mr. Rapp's opinion that the concessionaire felt that it did not have to respond to the General !1anager. Mr. Rapp also advised that a tentative meeting has been scheduled with Mr. Batt to discuss several features of his lease contract. Mr. Cressy moved that ten days after the meeting with Mr. Batt that he be put on notice to clean the facility, and that the I Board of Health be then called in to make an inspection. If • !~ - 5 - the facility does not pass inspection, the lessee will then be I in default of its lease, and thus cancellation would be appro priate. The motion was seconded by Mr. Sylvester, put to a vote and carried. FINANCE COMMITTEE - Mr. Peyroux reported that the Park should be $42,000 above budget, but instead is $116,000 above budget, which represents $70,000 above projections. However, $30,000 has been committed to equipment, leaving a balance of $40,000 for future contingencies. EXECUTIVE COMMITTEE - No Report. GOLF COMMITTEE - Mr. Schoen reported that at a committee meeting guests were in attendance to complain about the golf courses. Mr. Schoen advised of Mr. Henry Thomas's three year contract, with an option of a second year. He moved that the Board en gage the services of Mr. Thomas for a second year. The motion was seconded, put to a vote and carried. Mr. Schoen reported that 4300 golf balls had been received within the last 60 days and that another 1000 balls were expected. The diver has complained that the condition of the lagoons did not permit him to swim. Golf received 2000 balls a month, thus sav I ing the Park $3,000 a year. The new driving range has netted a profit of $7000. Mr. Schoen advised that a certificate of deposit for $4000 had been purchased. Mr. Schoen advised that Mr. Bush was authorized to purchase 24 mats for the driving range. Of the 80 mats on the driving range, Mr. Schoen advised that 65 should not be there due to their worn condition. Of the $8500 allocated to golf, Mr. Schoen advised that $3500 was spent on maintenance and $5000 on equipment, with no money allowed for mats. $2600 is the balance for the remainder of the year and that mats cost $20 a piece. Mr. Schoen moved that the driving range budget be increased by $5,000 and that the committee be allowed to shift between line items some of the funds. The motion was seconded by Mr. Schafer, was put to a vote and carried. Mr. Schoen advised that golf income is exactly what had been predicted. He stated that there has been a cutback in services and overtime. Mr. Schoen suggested the possibility of an as sistant being hired to assist Mr. Henry Thomas, but he had no I recommendations to make at this time. • - 6 - HORTICULTURE & GROUNDS COMMITTEE - Mrs. Cucurullo, reporting ~vinston' I in Hr. s absence, advised that many low maintenance plants would be planted in the beds instead of flowering plants. l-1rs. Cucurullo advised that a letter will be written to the donors of the clock at the entrance of the Park, which is always broken because of children riding the hands, suggesting that same might be replaced with a sundial. Mr. Bush and Mrs. Cucurullo will prepare a form letter, re questing donations for the Plant-a-Tree campaign. She further advised that the committee has been formed to seek a location for the mini-garden center. Mr. Hall advised that the planting of trees along Marconi Drive and Robert E. Lee Boulevard will be discussed with the Lake Vista's property owners. INSURANCE COMMITTEE - No Report. LEGAL AFFAIRS COMMITTEE - No Report. NmlINATING COMMITTEE - No Report. PENSION COMMITTEE - Mr. Sitges reported that he had received I a report this afternoon, and had not reviewed same. He sug gested that the Board call a special meeting as soon as possible to discuss same. The President advised that there was a special problem regarding the pension plan. In the past a pension plan was set up with an annual cost of $20,000, but this cost has increased drastic ally. The President cited the situation where it is possible for an employee to retire and then continue working at full salary while receiving pension. The President stated that this was a practice that the Board could ill-afford. Until such time as this matter can be studied, the Finance Chairman moved that pending the outcome of the study, the General Manager be authorized not to permit anyone to participate in this type of activity, with the exception of those already doing so. The motion was seconded, put to a vote and carried. PERSONNEL & SECURITY COMMITTEE - Mr. Sylvester reported that the committee looked into the health insurance of employees and made a motion to increase insurance as recommended for Major Medical, Room and Board, Outpatient, and Diagnostic Laboratory. Cost to the Park will be $3229.20 yearly, an in- I crease of $1170. The motion was seconded, was put to a vote and carried. • - 7 - It was further reported that the State is passing a new pay I plan effecting 50 certain park employees by an increase of 10%. If the Park does not reject the new application and, thus, accept same, then the Park has a moratorium until the new pay plan is implemented or drop out of civil service. For 1979 it will cost $99,800 and in 1980, $232,940. Present sal aries are averaging $575 per month. The matter was referred to the Finance Committee to report back at the next monthly meeting; with a moratorium existing on hiring practices, ex cept for dire emergency. Mr. Stich advised that he would give thes.e figures to Repre sentative Emile Bruneau and Senator Michael O'Keefe for pres entation to the Legislature. Mr. Cressy advised that Council man Mike Early's assistance should be sought. Ms. Carolyn Kuehling was requested by the President to inform the Mayor of what was transpiring regarding this matter, adding that the Park was in dire need of a quarter of a million dollars. The President expressed the opinion that the change in pay scale would be retroactive to May 1, 1979. PLANNING & DEVELOPMENT COMllITTEE - No Report. PUBLIC RELATIONS COMMITTEE - Mr. Kalman reported that television I channel 4 and the Times-Picayune would mention the dedication of the completion of restoration of Tad Gormley Stadium. STRUCTURES COMMITTEE - Mr. LeCorgne reported that work was still proceeding on the carousel building, and that termite damage was more intensive than previously reported. $1800 would be necessary if the Board decided to repair some flooring damaged by termites. The Board, however, could decide to reopen the building and barricade the damaged area. Mr. Cressy moved that the Board authorize an additional $1800 to repair the property damaged by termites. The motion was seconded by 14r. Gibert, was put to a vote and carried. Mr. LeCorgne advised that the committee does not have complete estimates on the costs for the telephone pole type barricade along Marconi Drive and for the Spanish Fort. The President advised that the roof of Shelter House # 4 was leaking and it would cost approximately $2800 to repair same. It was moved, seconded, and duly carried that repairs be made in the amount of $2800. REVENUE PRODUCING COMMITTEE - Mr. Cressy reported that he had spoken with Dr. Anthony Mumphrey at City Hall regarding the I Park's land use program. He advised that Dr. Mumphrey wanted · . - 8 - to speak to the General Hanager who could give him the scope of work and open same up to planners. I It was moved by Hr. Gibert, seconded by Mr. Leake and duly carried that Hr. Rapp be authorized to draft the scope of work and make necessary recommendations to Dr. Mumphrey. LEGISLATIVE COHMITTEE - Mr. Stich reported that the bill for the urban parks fund, which will match the Park's funds, has passed the House of Representatives and is now in the Senate. HISTORY & ARCHIVES COHMITTEE - Mr. Bassich reported that the committee would attempt to go to Tulane or to the University of New Orleans regarding the safekeeping of archival material now being stored in the administration building. FRIENDS OF CITY PARK - 1-1rs. Read reported that the booklet, "GO", contained a leading article on City Park, with a picture of the Park's train on the cover. It is a booklet which is distributed at many hotels for toursits, advising of things to do while in New Orleans. "Friends" has received a proposal from Mr. Buckler, Director of Horticulture of the Smithsonian Institute, wherein he will I make a list of recommendations, not committments, of things to be done to the rose garden. Mrs. Read advised that $5,000 has been received in donations towards the $10,000, since June 6th, and added that she was confident the other $5,000 would be forthcoming. Once funds are available, Mr. Buckler would commence his project in July which would include a slide program and a booklet. Mrs. Read requested that the Board underwrite "Friends" for $5,000. Mr. Cressy put same in the form of a motion including the under standing that "Friends" will continue its efforts in collecting the remainder of needed funds. The motion was seconded, was put to a vote and carried. NEW BUSINESS The President advised that Mr. LeCorgne's term on the Board has expired. Mr. Peneguy moved that Mr. LeCorgne be re-elected, which was seconded, was put to a vote and carried. Mr. Peneguy proposed that the by-laws be amended to delete the "three missed meeting rule". The proposal to so amend the by-laws was ordered carried over to the next meeting for consideration and action. On a motion made and duly carried APPROVED: Recor ing Secretary PRESIDENT UIU',IJ OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 1 9 7 9 JUNE 197 9 General Account Balance May 31, 1979 $ 97,011.82 Receipts Month of June $ 131,235.54 Appropriations from City of New Orleans 31,000.00 162,235.54 259,247.36 Disbursed by Checks Nos. 8913-9068 126,866.34 Purchase of U. S. Treasury Note Due (5/15/89) 4,150.15 131.016.49 Balance June 30, 1979 $ 128,230.87 New Driving Range Account Balance May 31, 1979 $ 2,414.36 Disbursed by Check No. 1130 2,093.50 Balance June 30, 1979 $ 320.86 I ------Capital Improvement Account Balance May 31, 1979 $ 25,521. 00 Balance June 30, 1979 $ 25,521.00 Special Funds Account Balance May 31, 1979 $ 5,646.55 Balance June 30, 1979 $ 5,646.55 'ItPH~~ss Benton - Accountant Percy H. Sitges - Treasurer PARK AREA, 1500 ACRES '-'fl..".,. OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 AGENDA FOR JULy 17, 1979 MEETING OF 'lHE BOARD OF COMMISSIONERS OF CITY PARK 1. Roll call. 2. Introduction of Guests. 3. Approval of June 19, 1979 Minutes. 4. General Manager's Report. 5. Communications. 6. Report of Officers. I 7. Report of Advisory Committee. 8. Report of Finance Committee. 9. Report of Standing Committees. 10. Report of Special Committees. 11. Report of Friends of City Park. 12. Unfinished Business. 13. New Business. 14. Personnel Matters in Executive Session. 15. Adjournment. I PARK AREA, 1500 ACRES ICkI LlLU"..., OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 4B2-4888 July 9, 1979 Board of Commissioners of New Orleans City Park Improvement Association New Orleans, Louisiana 70119 Dear Commissioners Prior reports have commented in some detail on certain economies instituted by the park staff. This austerity policy has allowed us to determine the minimum level of funding necessary to accomplish essential park services. These services, or mainte nance standards, are described in the park's zero base budget approved by the Board of COmmissioners. The standards are measured by indicators such as frequency of grass cutting, level of security coverage, frequency of shelter and rest room cleaning, etc. The park, with cooperation at all staff levels, has achieved these standards at lower costs than originally anticipated and at sub stantially lower costs than in 1978. The financial statements issued monthly illustrate this fact in practically every budget category. The staff is proud of this accomplishment which has I been attained by acute budget consciousness. We are working within the limitations of available finances! The fact that the park's revenues through the first half of the year are above budget, I believe sustains the staff's view that services have not been lowered to achieve the present budget status (about $95,000 ahead of projections). Maintenance deficiencies, like those sometimes brought out in Committee or Board meetings, are a matter of routine to the park staff. Judgments are made on a daily basis as to which defi ciencies should be acted on immediately versus those to postpone for lack of sufficient funds. Of greatest immediate concern to me as your appointed General Manager is getting and retaining competent staff to perform park work. In 1978, a 65% turnover in staff se verelyhampered the park's ability to carry out its responsibilities. Employee recruitment/retention was adversely affected when the city amended its pay plan January 1, 1979. Now that the state has amended its pay plan and the park has postponed implementation until funds can be found will surely cause this condition to worsen unless relief can be found quickly. I Our inability to conform to the new pay plan has caused me to : 1. Suspend the awarding of annual step increases to incumbents of positions affected by the new pay plan. P.AHK AREA. 1500 ACHES 130 _" .., ..... OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 4"'-4888 July 9, 1979 2 2. Institute a moratorium on filling any vacancies in the affected positions. 3. In cases of extreme need for personnel to perform crucial tasks I have "underfilled" certain vacant skill positions with un skilled laborers which were unaffected by the May 1 adjustments. 4. Postpone (and probably lose) 16 personnel authorized to City Park under the renewed Title VI program; namely, 10 Equipment Operators and 6 Trades Helpers. If City Park is unable to get additional funding for the pay raises soon, an alternative could be to trim services in order to afford implementation within the present budget. Until this issue is resolved I will be even more budget conscious and request that the Board consider adopting a similar philosophy. I fully recognize I and will respect the Board's prerogatives in terms of budget allo cations but I ask that you support my views on this most crucial subject. In my report to the Board in April I quoted statistics on the actual level of overtime hours being used versus budgeted amounts. Through the first quarter of this year the use rate was 60% of budget. For the last two payroll periods the use rate has climbed to 72%, which is a reflection of increased staff demands in the summer season. I will endeavor to apply overtime judiciously, for essential services only, because of the expenses involved. You will recall that the budgeted overtime figure for 1979 is only half the amount actually expended in 1978 which helped make it possible to award 3% merit step increases for employees - the first general pay increase since September, 1977. After public bidding, we are in the process of obtaining the new equipment authorized by the Board amounting to $37,000. Some equipment has already been received. I've decided, with Mr. Nelson's concurrence, not to purchase a new backhoe/front end loader tractor and use the $11,000 originally set aside for this allocation to purchase same other higher priority items including new picnic I tables to be installed in our reserved shelter facilities. Four new heavy grade aluminum tableS/benches have been anchored in the slab at Shelter #6 (Zachary Taylor/Diagonal Drive vicinity), as an r:\HK ,A,REA, 1500 /\CRES /3/ .,,,n.1I OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 7011~. PHONE (504) 4B2-4B88 July 9, 1979 3 experimentation. I hope to extend this project to other shelters that are on a fee reservation basis to eliminate the problem of fulfilling our commitments for tables at these locations. I invite the Board to inspect Shelter #6 and give me your views on the merits of this approach. The so called "Jesus Festival", held at Gormley Stadium under lease arrangement on June 30, 1979 with First Assembly of God Church, was successful from all points of view. It was a trouble free event, the sponsors were pleased, the park made money (about $3,000), and the lessees were a pleasure to do business with. It serves as fur ther proof that Gormley Stadium has the potential, with proper pro motional effort and staffing, to host a great diversity of functions and serve to generate income to City Park. The concept of applying greater promotional efforts for Gormley Stadium is being studied by the Concessions Committee and more will be reported on this subject I in future meetings by staff and Committee. Musical events scheduled for Gormley soon include Earthquake Productions on July 15 and Vibes of Sunshine, Inc. on July 22. Both feature rhythm and blues artists and the staff is hopeful that size able revenues will be generated by the shows. Some members of the Board may have noticed a newspaper photo graph by the States-Item showing a City Park employee taking a "siesta" in front of the floral clock at Wisner and Esplanade. I learned that the worker was a new member of our horticulture staff who posed for that picture for his father, photographer James W. Guillot of the States-Item. The park can do without such ill con ceived pUblicity! The crowd in the park on July 4 was enormous. Staff members here for many years can't recall a larger holiday crowd. The clean up job was still underway on Saturday (the day of this writing), July 7, 1979. Many employees had to be called on to suspend their ordinary duties to assist in the cleaning effort. Shelter reservations on July 4 proved impractical. All six I locations were rented but we experienced problems in attempting to preserve the rights of the permit holders. We will not reserve shelters on Labor Day, except for the two locations already booked. PARK AHEA. 1500 ACHES /3Q 1'.... "U OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 4B2-4BBB July 9, 1979 4 We have not yet been adversely affected by the gasoline shortage. We procure our gas and diesel fuel from the City of New Orleans bid supplier. The City has instituted very exacting data procedures and we are complying. So far, so good! In closing, please do not let the miscellaneous items reported herein obscure the most important matter covered earlier; namely, the issue of pay raises for our employees. The raises are past due, our employees expect relief, their patience has once again been demonstrated, and as your Manager and theirs I am recommending implementation without additional delay. Should there be any further items necessitating report I will handle it verbally at the meeting. I Respectfully Submitted, General Manager WJR/dz I PARK ARE,\. 1500 ACRES /53 MINUTES OF MEETING OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION I The regular monthly meeting of the Board of Commissioners was held on Tuesday, the Seventeenth Day of July, 1979, commencing at 3:50 P.M., when a quorum was present. ROLL CALL: PRESENT: Waldemar S. Nelson, President; Mrs. Read, Messrs. Backer, Bassich, Cutrone, Gibert, Gregson, Hall, Janssen, Leake, Peneguy, Peyroux, Plough, Schafer, Schoen, Sitges, Smith, Stich, Sylvester and Winston. EXCUSED: Messrs. Cressy, Kalman, Ketchum, LeCorgne, Mauney and Willard. ABSENT: Mrs. Cucurullo and Messrs. Bernard, Carrere, Feitel and Rivet. The President introduced the new board member, Mr. Fred Smith, and welcomed him to the Board. Also welcomed to the meeting were the guests, Ms. Carolyn Kuehling, Dr. Dick Edgar and Mr. Brian Maestri. COMMUNICATIONS: Three letters requesting to be excused were read from Messrs. Mauney, LeCorgne and Kalman. It was moved, seconded and duly I carried that the requests be granted. The President stated that Mr. Willard and Mr. Cressy had tele phoned the office, advising of an emergency and requesting to be excused. It was moved, seconded and duly carried that the requests be granted. Letter from Mr. Raoul P. Rodriguez, M.D., Regatta Director, dated July 10, 1979, requesting that the Vista Shores Club be permitted to host a rowing regatta in Bayou St. John on July 22, 1979 at 9:30 A.M. and be allowed to use a small boat with an outboard motor to follow the race, which race should end at approximately twelve noon. Also the reply letter from the President, dated with today's meeting date, was read which granted permission to hold the regatta with the use of the boat with an outboard motor not exceeding 10 hp. and providing that all participants sign a copy of waiver, release and indemnity agreement prior to the start of the race. A motion was made authorizing the President to sign the letter, waiving the board's policy regarding boats with outboard motors in the Bayou. The motion was seconded, put to a vote and carried. Letter from Mr. J. Michael Farley and Mr. William F. Ryan of Winners Circle Productions, Inc., dated July 16, 1979, submitting I to the Board a proposal for the First Annual New Orleans Rodeo - 2 - for May of 1980. Copies of proposal were disseminated to all I board members. The matter was referred to the Concessions Com mittee for consideration and report back at the next meeting. Letter from Mr. Charles Grandbouche, Chairman of the City Plan ning Commission, dated June 11, 1979, regarding'ICity Park re examining and updating its master plan and offering the assis tance of the City Planning Commission. Also a letter of reply from Mr. Nelson to ~tr. Grandbouche, dated June 22, 1979, request ing to make an appointment to discuss same. The President advised that a letter had been received from the State of Louisiana, Department of Transportation and Development, requesting amendment to its 5-year term for use of picnic area under the I-610 overpasses within the Park to a continuing term. The President stated that the request had been referred to the Legal Committee and was approved by same. A motion was then made by Mr. Stich, seconded by Mr. Backer and duly carried, authorizing the President to write a letter to the Department of Transportation, agreeing to the continuing term. Mr. Stich advised of a letter he had received with respect to a law, the Louisiana Urban Parks Recovery Grant Fund Act, re- cently passed by the legislature. The President instructed I the General Manager to take the necessary action and apply for a grant under this program. Regarding the J\,me minutes, the President stated that same had not been finalized due to the Secretary being on vacation and on the bench. A motion was offered to defer action on the June minutes until the August meeting. The motion was seconded, was put to a vote and carried. Reading of the General r~anager' s report was dispensed with since all commissioners had been mailed a copy thereof. It was moved, seconded and duly carried that the report be received and filed. REPORTS OF THE OFFICERS: The President commented on a letter authored by Mr. Peneguy. The President questioned some of the issues cited by Mr. Peneguy. He stated that it was due to Mr. Peneguy's critical remarks, made last year, which prompted him to appoint Mr. Peneguy as Chairman of the Concessions Committee. First Vice President, Mr. Winston - No Report. Second Vice President, Mr. Stich - No Report. Secretary, Judge Rivet - Absent. I , 136 , - 3 - I Treasurer, Mr. Sitges, reported that the monthly Treasurer's report was mailed to all commissioners. It was moved by Mr. Schafer, seconded by r~. Stich and duly carried that the re port be accepted and filed. REPORTS OF THE STANDING COMMITTEES: ADVISORY COl1MITTEE - No Report. AWARDS COMMITTEE - No Report. CONCESSIONS COMMITTEE - Mr. Peneguy reported that the committee held a meeting on July 12, 1979. Pursuant to a request by the concession it was the committee's recommendation that the food concessionaire be allowed to increase the price of beer by 5¢ and food by 10¢. Mr. Peneguy moved that the increases be adopted immediately, which was seconded by Mr. Sylvester, put to a vote and carried. A request was received from radio station WQUE to have a hot air balloon display in City Park some time in August. When the Gen eral Manager informed them of the $450 rental fee, WQUE withdrew its request. Mr. Peneguy reported that no word had been received from the VFW regarding the Park's request for $1200 in contrast to $500, which I policy was adopted several years ago. After the Concessions Committee learned of the Crescent Riding Academy's practice of using 10 year old persons as trail guides, the committee discussed a new policy whereby the person, acting as trail guide, must be 16 years or older, with experience. An event is scheduled at Tad Gormley Stadium on July 22, 1979; but the promoters, as of this date, have not met the insurance requirements. $2500 was posted at the time the promoters re served the stadium for said date. Another $2500 should have been posted by July 9, 1979, but an extension was granted to today's date, July 17, 1979, by 5:00 P.M. Mr. Stich suggested that a policy be adopted whereby if compli ance with the lease was not met, that a certified letter be written by the President to the lessee informing them that they have been placed in default of said lease and that their deposit is forfeited. With said policy in effect the Park would maintain an objective and non-discriminatory position, and not have to wait until the last minute. , Mr. Stich moved that in the event the lessee does not perform obligations incumbent upon them under the lease, by twelve noon, I tomorrow, July 18, 1979, that they be informed by certified let- , - 4 - ter by the President they are in default of the lease, which I has now been cancelled and the deposited forfeited. The mo tion was seconded, was put to a vote and carried. Mr. Peneguy added that the contract, in its present form, needs modification. In the future, if a park site is to be rented it must be reserved at least 31 days in advance, with the money re ceived 21 days prior to the date of the event. 11r. Peneguy moved that the lease form be so amended. The motion was seconded by Mr. Leake, was put to a vote and carried. Mr. Peneguy recommended that the Board seek out a promoter for the stadium regarding musical concerts and sporting events, on a trial basis, as such an agent could possibly produce more rev enue for City Park. He advised that Mr. Rapp had already inter viewed a gentleman. The President stated that the matter would be considered, but that it must be pursued with the full knowledge and advice of Mr. Plough, Chairman of the Stadium Sub-Committee. Mr. Peneguy advised that an inspection was conducted of the food concession by the Department of Sanitation, but the General 14ana ger had not received a copy of the written report. Also, a letter was expected from the food concessionaire by Monday, regarding plans and capital improvement which it was recommending for the concession. FINANCE COMMITTEE - Mr. Peyroux reported that the committee I met last week and recommended the following: That the proposed salary adjustments, as recommended by State civil Service, be implemented. Adjustments for specific job categories be made retroactive to the date of 11ay I, 1979 and all employees to receive a 10% increase effective September I, 1979. This will cost the Park $100,000 in 1979 and approximately $200,000 annually thereafter. The committee further proposed that the 1979 increase be funded out of budget savings, but should the legislature fail to include the Park in the State budget, aid should be sought from the City and/or State. The above recommendations were put in the form of a motion by Mr. Peyroux, duly seconded by Mr. Sitges, was put to a vote and carried. After receiving a request from the Golf Committee Chairman it was recommended by the Finance Committee that an increase of $5000 be approved for the 1979 driving range budget to be ex pended at the discretion of the Golf Committee in consultation with the General Manager. Mr. Peyroux put same in the form of a motion, which was seconded by Mr. Schoen, was put to a vote and carried. I /37 , - 5 - I Mr. Peyroux further reported that at its committee meeting a question of procedure was raised regarding the administration of the budget. It was the consensus of the committee that the funds not expended in a given month were not to be carried over from month to month. Although there will be exceptions, such except ions should have the prior approval of the General Manager. Un resolved disputes between a committee and the General Manager will be submitted to the Finance Committee, which decision will be final, subject only to a vote of the entire board. GOLF COMMITTEE - Mr. Schoen reported that a committee meeting was not held. The driving range will celebrate its second an niversary on July 21, 1979. During the past two years, $261,000 had been received in revenue. Mr. Schoen noted that during the past 6~ months, the driving range had taken in $83,869, as com pared to the same period last year, which realized $75,000. Mr. Schoen further reported that maintenance was constant at the driving range and that it was in need of painting and land scaping. Regarding repayment of Wisner funds, Mr. Schoen advised that $8550 has been ret aside and invested in the special account for Wisner funds. An agreement was made several years ago that the park would pay back $500,000 at 5%. Mr. Schoen stated that the money was being invested at 8.9% and anything earned over 5% the Park would I retain. Mr. Schoen stated it was the request of Hr. Peneguy that the committee consider returning to the Wisner Committee whatever the amount, including interest, to show good faith. Mr. Schoen requested that this matter be deferred with the approval of the Finance Committee. Another matter reported on by Mr. Schoen was the subject of the person diving for golf balls. Approximately 5,000 golf balls had been received in the last three months. Mr. Schoen requested a 30-day delay, because the committee was not prepared to make a recommendation regarding th type of contract to be adopted. The request was approved by the President. The General Manager stated that more balls could be retrieved, but due to the heavy growth of algae it was impossible at this time. He added that possibly Sheriff Foti will lend the Park some of his trustees in an attempt to clean the lagoons. Mr. Schoen stated that Pontchartrain Park has reopened its golf courses, thus giving City Park competition. Mr. Schoen recommended that distance markers be made and put on the greens, with the money being taken out of the special account. He I put this in the form of a motion, which was seconded by Mr. Schafer, was put to a vote and carried. • - 6 - HORTICULTURE & GROUNDS COMMITTEE - ltr. Winston reported moderate I storm damage sustained by the Park from Hurricane Bob. This marks the seventh straight year for the tree campaign. $150 has been received in donations from the Conservatory. lrr. Gibert requested that the staff take steps to landscape the front of the new driving range. Again the subject of lagoons was discussed, especially with regards to thick and heavy growth of algae. Mr. Rapp and Mr. Bush attested that litter in the lagoons was a major problem. The Board instructed them to take action with respect thereto. INSURANCE COMMITTEE - No Report. LEGAL AFFAIRS COMMITTEE - Mr. Stich briefly reported on the pending litigation with the laswsuit of the riding academy, adding that the judge must set the case for trial. In the discrimination suit filed against Mr. Bellvue, there has been a motion for a summary judgment and Mr. Bellvue~s attorney has filed a motion opposing same. Mr. Stich reported that Mr. Eric W. Lundin III had left the I firm of Duke & Porteri, which firm has represented the Park for many years. He requested that Mr. Lundin remain as attorney in the two pending cases which he has been handling. The Legal Committee concurred in this request. Mr. Stich advised that he had authorized rrr. Lundin to retain the two cases and requested the Board to ratify his action. A motion was made, seconded by Mr. Winston and duly carried, ratifying the action of Mr. Stich. rrr. Porterie requested that in the future his firm be considered in representing the Park should the need arise. ltr. Nelson reported that a letter has been received from Profes sor Richard E. Edgar, University of New Orleans, advising as to what kind of study of the Park he was making and asking that Board policies be waived, in particular, the policy that recog nizes the President as the sole spokesman for the Board and which necessitates that all information with respect to the Board's function be transmitted through the President. ltr. Stich advised that he had received his copy and felt that two matters should be addressed in regards to the letter. First, the matter of response, which should be made through reports. In Dr. Edgar's letter of transmittal he requests the board's criticisms, individually and collectively. And, secondly, the I question of modifying the by-laws to allow Dr. Edgar to speak to other board members regarding their making statements. • - 7 - Mr. Stich moved that each individual board member, who so de I sires, should address a response to Dr. Edgar's draft and submit same to the Executive Committee. In conjunction with the Public Relations Committee the responses/reports could become combined ~nd one letter could then be sent to Dr. Edgar of the President's s~e. Also, that the Board reaffirm its policy in regards to the release of statements from the President alone. The motion was seconded by Mr. Sitges, was put to a vote and carried. PENSION COMMITTEE - No Report. PERSONNEL & SECURITY COMMITTEE - No Report. The President advised that City Park was being sued by a woman who slipped at the Superdome on a chicken dish of "exceptionally slippery consistency". rtr. Stich advised that he had contacted the attorney, Garic Barringer, of said suit, which listed several others, and has ascertained that City Park is in no way responsible .or liable. PLANNING & DEVELOPMENT COMMITTEE - No Report. PUBLIC RELATIONS COMMITTEE - No Report. STRUCTURES COMMITTEE - No Report. I TENNIS COMMITTEE - Mr. Cutrone reported that the present conces sionaire in the Wisner Center has been having problems in regards to operating on a full time basis. The Park may be able to claim default of its lease. It was Mr. Cutrone's opinion that others wanted to sublease the facility. He instructed them to submit their request in writing. If a sublease were to be approved Mr. Cutrone advised that the Park would still collect rent, but from another tenant. REVENUE PRODUCING COr1MITTEE - No Report. LEGISLATIVE COMMITTEE - Mr. Stich reported that in regards to the requested appropriation, as of July 9th, in conversation with Mr. Emile Bruneau, the bill has not been signed nor vetoed. Ac cording to Mr. Schoen, at one time the bill had been removed by the Governor, but according to his information the same bill is now back in. FRIENDS OF CITY PARK - No Report. UNFINISHED BUSINESS: Mr. peneguy previously offered a resolution to delete Article II, SectionVof the By-laws entirely. The President advised that a letter of notification from the Secretary must be sent to all I board members before the Board can act thereon. > • - 8 - NEW BUSINESS: I Discussion of having a city councilman and/or state representa tive on the Board was heard. The President advised that the committee met and had some deliberations, but believed it prudent to wait until the legislature acted before the Board made its decision to elect a representative from the state and/or city. The President advised that the current by-laws were adopted by the Park on August 17, 1976, and suggested that it was too soon for same to be reviewed. The President advised that there were personnel matters to be discussed in executive session. A motion was made, seconded and duly carried that the board go into executive session. The board went into executive session at 5:20 P.M. The Board returned to regular session and adopted the report of the Executive Committee which made the following recommendations: That the annual salary of the General Manager be increased to $31,000 effective July 1, 1979; that the annual salary of the Assistant General Manager be increased to $24,985, effective July 1, 1979; I and that the President and two vice presidents advise the Manager i and Assistant General Manager of the salary increases and discuss ' same with them; and also that the committee meet in December for the purpose of making reco~mendations to the Board as to salary levels of the Manager and Assistant General Manager, effective January 1, 1980. On a motion made and duly carried the meeting was adjourned at approximately 6:00 P.M. APPROVED: PRESIDENT /<.1 I vn.fi1.1 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NE\'V ORLEANS, LOUISIANA 70119, PHONE (S(4) 4112-4888 1 9 7 9 JULY 1 9 7 9 General Account Balance June 30, 1979 $128,230.87 Receipts Month of July 121,749.43 Appropriations from City of New Orleans 31.000.00 Proceeds from Treasury Bills (7-12-79) 75,000.00 227,749.43 355,980.30 Disbursed by Check #'s 9069-9171 148,481.07 N.S.F. Checks (Subsequently Relsolved) 4,750.00 153,231.07 Balance July 31, 1979 $262,749.23 Balance June 30, 1979 $320.89 Balance July 31, 1979 $320.89 Capital Improvement Account Balance June 30, 1979 $25,521.00 Disbursed by Check # 22 600.00 Balance July 31, 1979 $24,921.00 Special Funds Accmunt Balance June 30, 1979 $5,646.55 Balance July 31, 1979 $5,646.55 Benton - Accountant Percy H. Sitges - Treasurer f4J fARD OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSO~~~~ION :-lEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 Auaust 13, 1979 Meeting Notice and Agenda for August 21, 1979 Meeting of the Board of Commissioners of City Park TIME: 3: 30 p.m. PLACE: Administration Building, Board Room 1. Roll Call 2. Introduction of Guests 3. Approval of June 19, and July 17, 1979 Minutes 4. General Manaaer's Report I 5. Communications 6. Report of Officers 7. Report of Advisory Committee 8. Report of Finance Committee 9. Report of Standing Committees 10. Report of Special Committees 11. Report of Friends of City Park 12. Unfinished Business 13. New Business 14. Adjournment I August 7, 1979 Board of Commissioners of New Orleans City Park Improvement Association New Orleans, Louisiana 70119 Dear Commissioners: The month of July was plagued by consistent rains hampering routine park maintenance and limiting revenues. I got a first hand view of just how crucial the weather is in terms of overall park operations. The storm which passed close to New Orleans on July 11, added to out problems by causing extensive debris in the form of broken limbs, branches, etc. and some fallen trees. A special thanks is due to those loyal employees who came in on the morning of the storm and performed essential tasks. Special notices were sent out to all employees explaining the pay adjustments for May and September. The employees are I grateful to the Board for seeing fit to grant these needed pay increases despite the funding shortage. I expect greater product ivity from the staff now that the salary structure is on par. Our turnover ratio will be monitored closely in the months ahead to determine how the pay adjustments affect the stability of our labor force. I will report to the Board on this matter in about three months. I'm hopeful that employee recruitment/retention will substantially improve. Concerts were held at Gormley Stadium on July 15 and July 22. The sum of $8,075.00 was received by the Park. Our direct expenses were estimated at approximately $500. I've learned from these experiences and feel that we can make these functions work more smoothly in the future. Work .on the Carousel Building was completed on June 21 within the budget for the project. I'm pleased to remark that the Project Engineer, Mr. Ronald Cressy, and the staff of South port Construction Co., headed by Mr. Harold Montreuil, demonstrated efficiency and cooperation in completing the job without the delays often associated with such repair work. We have a complete I termite contract on the building! Shortly after the last Board meeting, the staff began an intensive work effort to clean the front lagoons and shorelines. August 7, 1979 2 We are doing our best, within severe limitations, of addressing a problem for which the only practical, long term solution would call for a capital construction project to thoroughly clean and deepen the lagoons. I am hopeful that the City will be supportive in funding at least a portion of this project in their 1980 capital budget. In the meantime the staff will do its best to keep the lagoons free of litter. As football season nears, the staff believes the fields at Tad Gormley and Pan American Stadiums are in good condition and ready to accomodate the long standing tradition of competitive high school football. The Board may recall that the fees were I adjusted earlier in the year to more closely reflect the Park's expenses in hosting football games. A full schedule has been developed by the Chairman of the three districts and about 90 games are anticipated by the preliminary schedule. It is my inten tion to engage the services of a retiring high school athletic official to work on the Park's regular payroll during the foot ball and track seasons to serve as staff liaison with the schools. He will attend all games and perform necessary staff functions. For the first time in many years City Park will have a staff person who is keenly attuned to the needs of high school athletics and should therefore improve our public relations in that area. My appreciation is extended to Mr. Elliot Willard for making this excellent suggestion to me. The individual I intend to hire has outstanding credentials and is greatly respected by the local high school athletic community. The costs for this should be minimal as it will relieve an overtime burden from one of our maintenance supervisors. Per the authorization of the Board I signed a contract in the amount of $2,348. for roof repairs to Shelter # 4 (Little Casino building on Victory Drive adjacent to the Conservatory). I Work should commence soon! I hope the Commissioners notice the refinished venetion blinds in the Board Room. Mrs. Read helped me on this and my appreciation is extended not only for the ad~ice but also her 145 August 7, 1979 3 contributions of time and effort in getting the job done. By the way, I think that a large scale map of City Park would be an appropriate and practical display for mounting on one of the walls of the Board Room. What are the Board's feelings on this? Finally, you will note that two sets of Minutes are enclosed with this mailing, both June and July. This is due to the Secretary's vacation. Please review these Minutes before· the August meeting so we can make any corrections that may be needed I for final, official recordation. If any other important items come up I will handle it verbally at the meeting. Respectfully submitted, uJ~J.IL1J) William J. Ra'~~rr General Manager WJR/yg I • REPORT OF THE PRESIDENT FOR AUGUST 21, 1979 }lEETING OF BOARD OF COMMISSIONERS I OF NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION Promoters of the July 22, 1979 event scheduled for Tad Gormley Stadium had further difficulty in obtaining insurance and the President, with advice of counsel and in consultation with the General Manager, extended the time permitted for presentation of the insurance policy and second $2,500 deposit required for the event. All requirements were met and the promoter was authorized to proceed with the event. Administrative procedures are being developed to prevent a recurrence of the diffi culty. The Veterans of Foreign Wars, holding its 80th national convention with 32,000 to 35,000 people, came through with a check for $1,200 as payment for the use of Tad Gormley Stadium and associated facilities for the event. The National Convention Director invited the President to parti cipate in various events of the convention. Nr. Ellis Laborde, the Park's Consultant, has been working vigorously on preparation for the 1979 Congress of Recreation and Parks to be held in New Orleans October 28 through November 1, 1979, and has furnished me a copy of the program for this meeting of the National Recreation and Parks Association. This is a national convention expected to attract 9,000 to 10,000 people to New Orleans and Lieutenant Governor Fitzmorris I actively solicited City Park's assistance in inviting this group to New Orleans. The program for the convention, attached, features an on-site institute on "City Park Maintenance and Administration" to include a tour of the Park and discussion of maintenance and administration issues with the staff. Dr. Dick Edgar, who had requested by letter at the last Board meeting a waiving of the Board's Bylaws, was advised by letter from the President of the Board's action with respect thereto, such action including invi tation for various Board members to comment to the Executive Committee on the preliminary draft of Dr. Edgar's report. A letter was received from Mayor Morial advising that the Park's request for funding of a planning study should be deferred until October inasmuch as the City is currently engaged in deriving an urban park and recreation recovery program which is expected to be complete in October. The Mayor recommended that our request for funds be submitted once the City's plan is complete. This will occasion a slight delay in our planning effort but will permit it to be coordinated with the City's overall plan. As will be reported by the Legislative Committee, Governor Edwin Edwards vetoed City Park's operating funds which had been included in the State's appropriation bill in the amount of $215,000. These funds would approxi I mate the amount necessary to implement the salary increases and general 1~1 Report of the President -2- August 21, 1979 pay raise for our employees authorized by the State and the loss of I these funds poses a problem to the administration of City Park. The President called a meeting of the Advisory Committee to consider this matter and appropriate action is being taken. A further communication from the U. S. Corps of Engineers was received concerning the placing of rip rap along the shores of Bayou St. John. After conference with appropriate officials at the Corps of Engineers this matter was referred to the Advisory Committee and an appropriate action was recommended. The President has asked the Legal Committee, the Finance Committee, and the Golf Committee, acting in concert with the General Manager and the Treasurer, to clarify the interpretation of the terms of the Wisner Fund loan made for construction of the golf driving range in order that such matter may be properly recorded and handled in the accounts of City Park. Acting on the Board's instructions, the President, First Vice President and Second Vice President met with the General Manager and advised him of the Board's action in adopting the report of the Executive Committee with respect to compensation of the managerial staff. Respectfully submitted, I President WSN:gs I /48 MINUTES OF MEETING OF BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of the Board of Commissioners was held on Tuesday, the Twenty-First Day of August, 1979, commencing at 3:30 P.M. The meeting was called to order by the President; a quorum being present. ROLL CALL PRESENT: Waldemar S. Nelson, President; Mrs. Cucurullo and Mrs. Read and Messrs. Bassich, Bernard, Cressy, Feitel, Gibert, Gregson, Hall, Janssen, Kalman, Ketchum, Leake, LeCorgne, Mauney, Peneguy, Peyroux, Plough, Rivet, Schafer, Schoen, Sitges, Smith, Stich, Sylvester, Willard and Winston. EXCUSED: Mr. Backer. ABSENT: Messrs. Carrere and Cutrone. The President introduced guests to the meeting, Ms. Carolyn Kuehling, Mr. Leo Kern and Mr. Winston Burns, Mr. Alan Greenacre and Mr. Bob Beck. On behalf of the Board the President wished a happy birthday to those members born in August, ~lessrs. Stich, LeCorgne and I Plough. First order of business was consideration of the June and July minutes. It was moved by Mr. LeCorgne, seconded by Mr. Sylvester and duly carried that the June minutes be approved as written. Regarding the July minutes, the following corrections were noted: Page 1, under Roll Call, that the name Cutrone be deleted from being Absent and marked Present. Page 3, the fourth paragraph of the Concessions Committee report, its third line, the word "adopted" be deleted and changed to "discussed". Page 5, the third paragraph of the Golf Committee's report, the words "re turned to" be deleted and the following inserted "set aside and invested in". Also, within the same paragraph the amount "$5,000" be changed to read "$500,000". Same page, the last paragraph the word "distance" be placed in front of the word "markers". Page 8, the first paragraph, the last line is to be deleted entirely. It was moved by Mr. peneguy, seconded and duly carried that the July minutes be approved, as corrected. Reading of the General Manager's Report was dispensed with since all commissioners had been mailed a copy thereof. It was moved by Mr. Peneguy, seconded by Mr. Sylvester and duly carried that the report be received and filed. The President complimented I the General Manager on the report. - 2 - COMMUNICATIONS: Letter from Mr. Wesley B. Russell, President, Le-Rus' Properties, Inc., dated August 8, 1979, requesting permission for construction work on Bayou St. John by property owners desiring extended patios over the bayou. The President advised that receipt of the letter was acknowledged and the letter was referred to the Planning and Development Committee and the Legal Committee. Letter from Mr. Harlan E. Northcott, Jr., dated August 14, 1979, advising of a recent visit to City Park wherein, while making a purchase at the concession stand, he received the wrong change, but did not notice same until his arrival home. A phone call was made to the casino, at which time a Mr. Dwight Delavallade advised that if a mistake was made it would be corrected. A return phone call was made to Mr. Northcott advising that a mistake indeed had been made and his correct change was returned. Mr. Northcott com mended this Park employee for his honesty. Letter from Mr. Arthur J. Vater, National Convention Director, VFW, dated July 20, 1979. Reported on by the President in his report. The President introduced Mr. Alan Greenacre, First Vice President of the New Orleans Soccer League, who made a presentation to the Board regarding expansion of soccer facilities at City Park. A I memorandum summarizing his report was disseminated to all board members. The purpose of the New Orleans Soccer League is to pro- mote, foster and expand soccer. At the present time there is a lack of playing space, and it is for this reason the league was turning to City Park. Once playing space was attained, it was Mr. Greenacre's projection that other leagues would follow, thus creating a strong program. He emphasized that soccer could be played with very little equipment and space. Mr. Bob Beck, President of the Southeast Louisiana Soccer Associa tion, was then introduced. He also made a presentation to the Board, advising that presently 3500 children were playing soccer in New Orleans, and speculated that this number would increase to 20,000 once playing space was attained. Soccer season begins September 1st and ends in May. He requested that the Board re view the request and thanked the Board for allowing him to make his presentation. REPORTS OF THE OFFICERS: The President reported that an extension of time had been granted to promoters of an event scheduled at Tad Gormley Stadium on July 22, 1979, because of a problem in obtaining insurance. Once all requirements were met the promoter was authorized to proceed with the event. Procedures were being developed to prevent a recurrence I of this type of difficulty. A check for $1200 had been received as payment from the Veterans of Foreign Wars, holding its 80th National Convention, for use of Tad Gormley Stadium and associated facilities. - 3 - Mr. Ellis Laborde, the Park's Consultant, had been working on plans for the 1979 Congress of Recreation and Parks to be held in New Orleans October 28th through November 1, 1979 and has furnished the President with a copy of the program. The con vention is expected to attract 9,000 to 10,000 people to New Orleans. Lieutenant Governor Fitzmorris solicited the Park's assistance in inviting this group to New Orleans. Featured as part of the Program is an on-site institute on "City Park Maintenance and Administration", which will include a tour of the Park and discussion of maintenance and administration is sues with the staff. Dr. Dick Edgar was advised of the Board's action with respect to his request, regarding the waiving of the Board's By-laws and he was told that board members were invited to comment to the Executive Committee on the preliminary draft of Dr. Edgar's report. The President further reported that a letter had been received from the Mayor advising that the Park's request for funding of a planning study should be deferred until October inasmuch as the City was currently engaged in formulating an urban park and recreation recovery program which is expected to be complete in October. The Mayor recommended that the Park's request for funds be submitted after the City's plan is complete. This will cause a delay in the Park's planning effort, but will I permit it to be coordinated with the City's overall plan. The President reported that Governor Edwards vetoed City Park's operating funds, which had been included in the State's appro priation bill in the amount of $215,000. These funds represented approximately the amount necessary to implement the salary in creases and general pay raises for Park employees, authorized by the State legislature, and the loss of these funds poses a real problem. At the President's request a meeting was called by the Chairman of the Advisory Committee to consider the matter. Also referred to the Advisory Committee was a further communica tion from the U. S. Corps of Engineers concerning placement of riprap along the shores of Bayou St. John, with appropriate action being recommended. The President requested the Legal, Finance and Golf Committees, in conjunction with the General Manager and Treasurer, to in terpret the terms of the Wisner Fund loan for construction of the golf driving range in order that the matter may be properly recorded and handled in the account of City Park. The President, First Vice President and Second Vice President met with the General Manager and advised him of the Board's action in adopting the report of the Executive Committee with I respect to compensation of the managerial staff. - 4 - First Vice President, Mr. Winston, reported that various responses had been received regarding Dr. Edgar's request and same will be compiled. Second Vice President, Mr. Stich - No Report. Secretary, Judge Rivet - No Report. Treasurer, Mr. Sitges, reported that the monthly Treasurer's Report had been mailed to all commissioners. It was moved by Mr. Sylvester, seconded by Mr. Gibert and duly carried that the report be received and filed. Regarding the pension, Mr. Sitges advised that no word had been received from the Park's insurers. The President called for the report of the Advisory Committee. Mr. Kalman reported that a meeting was held last week regarding financial matters and that a report will be presented to the Board at an appropriate time. The President called for the report of the Finance Committee. Mr. Peyroux reported that all commissioners had received the report for July and he noted that the Park is $90,000 ahead of budget. However, all employees have been granted a raise by the State and therefore all of this surplus will be used to cover same. I Mr. Peneguy requested of the President that the order of business be transposed to allow him to present a resolution. Permission was granted and said resolution was read by the Recording Secre tary. The resolution stated that the by-laws of this Association should be reviewed with the purpose of amending same in order to streamline and facilitate the business practices of the Associa tion; and also that a Special Charter and By-laws Study Committee be created within 7 days following adoption of this resolution and said committee report back to the Board within 60 days after its appointment with recommendations to the Board. Mr. Peneguy moved that the resolution be adopted, which was sec onded by Mr. LeCorgne. After discussion, the motion was put to a vote and duly carried. REPORTS OF THE STANDING Cm1MITTEES: ADVISORY COMMITTEE - Previously reported. AWARDS COMHITTEE - No Report. CONCESSIONS COMMITTEE - Mr. Peneguy reported that the committee had established a regular meeting date, namely the Thursday pre I ceding the Board meeting. ---- -_ .. -_. ----- - 5 - /5!), Mr. Peneguy reported that three persons have made overtures regarding the food and drink concession. Presently, there has been some problems with the concessionaire and a solution is being sought. ~tr. Peneguy reported that Mr. Rhodes was asked to attend the meeting, at which time he was asked if, when he took over the concessionaire, was any capital improve ment funds promised, and he replied no. With 28 months con tinuing on his lease Mr. Rhodes stated that he saw no reason to make any changes. Mr. Rhodes was asked if he was willing to release the facility, to which he replied that he would consider the possibility. He did agree to release the swimming pool building. Mr. Peneguy reported that promoters were presently requesting permission to rent the old driving range site for the purpose of conducting a Mini-Food and Jazz Festival on September 1st and 2, 1979. There will be 7 jazz bands and several booths. Mr. Peneguy advised the promoters that rental for the 2 days would be $3000 and that they would be responsible for insurance, security and cleanup. Mr. Peneguy moved that the Board rent the old driving range area, as previously stated, which was seconded by Mr. Cressy, was put to a vote and carried. Mr. Peneguy reported that two recent jazz festivals were held at Tad Gormley Stadium which produced $8,000 for the Park, but were dismal failures. I A request had been received from radio station WTIX to sponsor a benefit event for the Children's Hospital on September 30, 1979 at the old driving range. Mr. Peyroux moved that the Con cessions Committee be authorized to negotiate with WTIX obtain ing for the Park the best terms possible. The motion was seconded by Mr. LeCorgne, was put to a vote and carried. Mr. Peneguy moved that a committee be formed to negotiate with promoters for a rodeo, tentatively scheduled to be held May 12th through 18, 1980 at Tad Gormley Stadium He advised that the prmoters were further requesting a commitment for the next two years (1981 and 1982). He included in his motion that the committee be authorized to negotiate with the promoters and also commit the dates, for the years 1981 and 1982 in May. The motion was seconded by Mr. Kalman. After much discussion, the motion was put to a vote and carried. FINANCE COMMITTEE - Previously reported. GOLF COMMITTEE - Hr. Schoen reported that the committee held a meeting prior to today's board meeting. He reported that the new driving range has been in operation for two years without a price increase. He moved that a bucket of golf balls be increased from $1.50 to $1.75, effective September 4, 1979, I and that machine distributed balls be increased from 50¢ to 75¢ or the number of balls per bucket be reduced. The motion was seconded by Mr. Schafer, was put to a vote and carried. - 6 - Mr. Schoen requested a 30 day extension for confecting of a contract with the gentleman diving for golf balls. 6000 balls have been retrieved in 3~ months. HORTICULTURE & GROUNDS COMMITTEE - Mr. Winston reported that Mr. Bush has prepared a landscaping plan for the driving range. Also received from Mr. Bush were materials regarding the long range work for the conservatory. The Tree Campaign, under the guidance of Mrs. Cucurullo, is moving along very well. INSURANCE COMMITTEE - Mr. Bernard reported that insurance coverage was in effect and the Park should be receiving the policy soon. LEGAL COMMITTEE - No Report. PENSION COMMITTEE - Previously reported. PERSONNEL & SECURITY COMMITTEE - Mr. Sylvester reported that last year's payroll was $372,000 and for the coming year the payroll will be $640,000. PLANNING & DEVELOPMENT COMMITTEE - Mr. Janssen reported that I a proposal had been received from Mr. Bill LaGrange of Creative World Travel, Inc. for day-to-day continued use of the old driv- ing range area for the parking of recreational vehicles under a 10 year lease with a 10 year option and he proposes to pay the Park $22,000 for the first year from the opening date and, there after, a rental of 17~% of total gross revenues with a minimum of $30,000 annually. Mr. Janssen stated that an alternate use of the old driving range would be for playing fields and. picnicking. He then sug gested that if the Board rejects Mr. LaGrange's offer, that the Planning and Development Committee be authorized to confer with him relative to another site within the Park, a presently unutilized area north of the Gormley Stadium between the stadium and Stadium Drive. The President stated that the revenue projected from the venture of the recreation vehicle park in the old driving range was not enough to commit the area to Mr. LaGrange. Mr. LeCorgne moved that the $6000 in the King Tut Fund be used to restore the old driving range to its original green area, which was seconded by Mr. Cucurullo. After much discussion, the motion to return the old driving range I to its original green space was put to a vote and duly carried. - 7 - Mr. Janssen reported that the committee was studying a planned procedure for flushing the front lagoons and another for studying the condition and necessary repairs to the gas • piping system to Gormley Stadium. PUBLIC RELATIONS COMMITTEE - No Report. STRUCTURES COMMITTEE - Mr. LeCorgne reported that the work which was authorized for the restoration on the "little casino" roof is in progress. TENNIS COMMITTEE - Mr. Schafer reported in Mr. Cutrone's ab sence, on three matters considered by the committee. He called upon a Mr. Leo Kern to make known his business at the meeting. Mr. Kern, present tenant at the tennis conces sion, requested to be relieved from his lease and from all liability thereunder. Another guest present at the meeting, Mr. Gassle, a representative of Professional Tennis, Inc., stated that he has performed a feasibility study of the tennis concession and had submitted a proposal to Mr. Kern to take over the concession. Mr. Gassle felt he would be beneficial with the tennis concession, offering private lessons and work ing in conjunction with DRT. Mr. Schafer offered the motion that with the President's auth orization the present lease be cancelled with rtr. Kern's group, I which does not expire until May 1, 1980, and be permitted to assign the lease to Professional Tennis, Inc., who are willing to assume and guarantee all liabilities under the present lease. Mr. Stich stated that under the law, this concession was pub licly advertised and bid upon and to transfer all rights to another and to relieve the present tenant may not be proper and could expose the Board to criticism. Mr. Stich suggested that the lease be assigned to the assignee. Judge Rivet moved that the matter be referred to the Legal Committee to meet with the Tennis Committee and report back to the Board with a recommendatin. The motion was seconded by Mr. Sylvester. After much discussion, Mr. Peyroux offered a substitute motion that the request be approved in principle, subject to the advice and consent of the Legal Committee. The substitute motion was put to a vote and carried with Judge Rivet requesting that his opposition thereto be recorded. Mr. Schafer further reported that it was the recommendation of the committee that the contract between Del-Rec and City I Park be dissolved 4 months early by mutual consent. The - 8 - contract should expire December 1, 1979 but Del-Rec has ex- • pressed displeasure with the lease. With the early termina- tion of the lease the Park will save $10,500. Mr. Schafer put the recommendation in the form of a motion, which was seconded by Mr. Peneguy, was put to a vote and duly carried. REVENUE PRODUCING COMMITTEE - Mr. Cressy requested that the President refer the subject of millage to the Legal Committee instead of the Revenue Producing Committee. Although it is the intention mf the committee to find ways of producing revenue, Mr. Cressy stated that it was difficult to come up with any ideas in that the master plan is not com pleted. The only other way to produce more revenue is to im prove what the Park presently has. He advised that approval was granted in March for Mr. Rapp and himself to attend a seminar/convention in West Virginia. A list of questions will be prepared and both will attempt to obtain information on state participation. Mr. Cressy reported that he had been personally seeking informa tion on getting an olympic size, 10 meters, pool for City Park. In speaking with a Dr. Scornoto of New Orleans Public Schools, he suggested to Mr. Cressy that possibly the school board would I commit part of Kennedy High School's land. Mr. Cressy stated that the idea looks real promising and he will study same further. LEGISLATIVE COMMITTEE - Mr. Stich reported that City Park, as a line item voted on by the House and Senate, was vetoed by the Governor. He requested that each and every Board member write a letter of thanks to Senator Michael O'Keefe and State Representative Emile "Pepe" Bruneau. HISTORY & ARCHIVES COMMITTEE - Mr. Bassich reported that he had net wi th Mr. Hardy and Ms. Hartenson of the Universi ty of New Orleans to work on the Park's documents. Acid free paper and folders, costing 90¢ each will be necessary. He recommended that the room be air conditioned which would help facilitate working on the drawings and keep same from deteriorating. Pres ently, the room is open and dirt is coming in from the outside. The President advised Mr. Bassich that a request to renovate the entire building was pending and that cooler weather was on its way. Mr. Bassich stated that three volunteers will be assisting on the project. rRIENDS or CITY pARK - Mrs. Read reported that Articles of In corporation of the rriends of City Park had been filed. I - 9 - /50 She stated that the pamphlet has been underwirtten and the restoration committee is moving forward with collecting , money. She advised that at the present time "Friends" were biding their time, due to the long range master plan not being completed. Mrs. Read requested permission to use Pigeon Island for a beer and pretzel or wine and cheese party on October 10, 1979. Mr. Bernard moved that approval be granted, which was seconded by Mr. Plough, was put to a vote and carried. Mrs. Read advised that the Mayor will declare City Park Day on September au, 1979. During the Labor Day weekend a key club will distribute plastic bags to picnickers. Local news media has been notified and will take the appropriate action. Mrs. Read stated that three signs have been printed regarding litter in the Park. Mr. Peneguy moved that the action taken by Mrs. Read be approved, which was seconded, put to a vote and carried. OLD BUSINESS: Mr. Peneguy had proposed to amend the existing by-laws by deleting entirely, Section 5 of Article II at the June 19, 1979 meeting. At this time Judge Rivet read said proposal regarding three unexcused absences from the Board. I Mr. Peneguy moved that Section 5, Article II of the By-laws be deleted, which was seconded by Mr. Leake. While the motion was being discussed, Mr. Cressy moved that the charter be revised and the revision committee be autho rized to make recommendations. His motion was seconded by Mr. Janssen. At this time Mr. Peneguy withdrew his motion and Mr. Cressy's motion was put to a vote and carried. NEW BUSINESS: Mr. Bassich stated that he had spoken to a representative of the Corps of Engineers regarding the problem of the Park's lagoons. It was stated that some years ago Audubon Park was given $300,000 to dredge its lagoons, but the problem has returned. The President advised that there was a matter to be discussed in executive session. A vote was made, seconded and duly car ried that the board go into executive session. I - 10 - Coming out of executive session, on a motion made by Mr. Stich, seconded by Mr. Schoen, the meeting was adjourned. , APPROVED: PRE SID E N T I I ...------168 U'l"U"U OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4BB8 1979 AU~UST 1979 ~enl!ral Account Balance July 31, 1979 $202,749.23 Receipts Month of Auaust 96,848.37 Appropriation City of New Orleans 31,000.00 $127,848.37 $330,597.60 Disbursed by Check #'s 9172-9294, 9301-9309 $211,745.11 Balance August 31, 1979 $118,852.49 New Driving Range Account Balance July 31, 1979 $320.89 I Balance August 31, 1979 $320.89 Capital Improvement Account Balance July 31, 1979 $24,921.00 Disbursed by Check #'s 23-26 18,860.00 Balance August 31, 1979 $ 6,061.00 Special Funds Account Balance July 31, 1979 $ 5,646.55 Proceeds From u.S. Treasury Bill (Due 8-16-79) $15,000.00 Balance August 31, 1979 $20,646.55 j Ii Benton - Accountant Percy H. Sitges - Treasurer JLBiyg PAHK .'\HEA, L'j()(J ACHES " If. , .. J OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70110. PHONE (504) 482-4888 AGENDA FOR SEPTEMBER 18, 1979 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARI< 1. Roll call. 2. Introduction of Guests. 3. Approval of August 21, 1979 Minutes. 4. General Manager's Report. 5. Communications. I 6. Report of Officers. 7. Report of Advisory Committee. 8. Report of Finance Committee. 9. Report of Standing Committees. 10. Report of Special Committees. 11. Report of Friends of City Park. 12. Unfinished Business. 13. New Business. 14. Adjournment. I PARK AREA. 1500 ACRES I~D ~~RD OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOlJlSIANA 7011~. PHONE (504) 4B2-4B88 September 10, 1979 ' Board of Commissioners of New Orleans City Park Improvement Association New Orleans, Louisiana 70119 Dear commissioners The August 31 Financial Statement, Year-to-Date Summary, reflects a substantial change in the park's budget position. Whereas, at the end of July the park was approximately $90,000 ahead of projections, by the end of August the park was about $20,000 behind projections. There are four main factors respon sible for this turnabout as follows : 1) Revenues in August were $24,000 below forecasted amounts. 2) The May 1 civil service pay adjustments were implemented by the park in August costing about $26,000. 3) Most of the new equipment previously authorized for I purchase by the Board was received and paid for in August. 4) There were three payrolls in the month of August (3, 17, 31), as contrasted to the normal 2 payrolls each month, which costed an extra $40,000. In mid August I instituted a moratorium on hiring, using newly authorized Title VI employees to cover essential positions. Through normal attrition, our regular payroll staff should gradually lower in the next few months. An even greater degree of conservatism will be exercised by management in all budget matters in order to keep the park budget safe. On Thursday, August 30 the 1979 high school football season began with jamborees each day through the weekend. League play started on Thursday, September 6, with games at both Gormley and Pan American stadiums that night. The fields are in good condition as we discontinued play on both fields in June to prepare them for the heavy fall use. The normal full slate of football and soccer has been scheduled. The Friends of City Park helped me organize a "bag your I trash" campaign on September 1 and September 3 (Labor Day). Students from DeLaSalle, Brother Martin and Booker T. Washington high schools distributed plastic litter bags donated by Mobil Oil and procured through the Mayor's Clean City Committee headed by Mr. Walter Marstons. The Kiwanis Club was instrumental in bring- PARK AREA. 1500 ACRES Iw/ 'Un."'" OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 7011~. PHONE (504) 482-4888 September 10, 1979 2 ing this project about and my appreciation is extended to Mr. Cliff Giffin of the Kiwanis and also to our Board members, Mrs. Read, Mr. Schoen, and Mr. Willard for their assistance. The VFW activities in City Park on August 20 - 22 went smooth. The drum and bugle competition on Wednesday night at Gormley Stadium was an entertaining event enjoyed by several thousand spectators. By the end of August the staff completed a task begun in mid July to clean the front lagoons of floating litter and shoreline debris. A significant investment of manpower brought about some noticeable reduction in lagoon litter. I hope that the Board members had the opportunity to see the improvements. I've noticed litter beginning to appear once again and it seems that we're going to have to start allover to maintain reason able cleanliness on a continuing basis. I A scheme has been developed to flush the front lagoons Which we are in the process of implementing at this writing. Mr. Nelson and Mr. Janssen assisted in defining this approach and the staff has procured the services of a consulting engineer to oversee the work and give daily instructions on the numerous tasks that must be performed. We are optimistic that this will give some relief to the problems of weed infestation and algae. The staff .undertook the task of reconditioning Storyland Which necessitated its closure in early August. Work is pro gressing satisfactorily and we should complete this project this month. Delgado is assisting in the repair of several damaged nursery characters. Finally, on August 27 and 28 Mr. David Cressy and I visited Oglebay Park in Wheeling, West Virginia to study their very suc cessful park operations. The park is about the same size as City Park and its operating budget is $4.5 million, or about three times greater. The park is 98% self sufficient. Their lodging and food operations are the biggest money makers with a combined gross of over $2.5 million. The main park restaurant grossed over $1 million last year. Their four golf courses produced I gross revenues in 1978 of about $556,000 and a net of about $171,000; their golf driving range grossed $37,000 and netted $16,000. PARK AREA. 1500 ACRES U'n..nu OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 7011~. PHONE (504) 482-4888 September 10,1979 3 Oglebay's 1978 visitation was estimated at 2.6 million persons. It is situated in the city of Wheeling, West Virginia, containing a population of about 40,000. Pittsburg, Pennsylvania, about 55 miles away, is the nearest urban center. This park caters, in large measure, to vacationers, business seminars, etc. and has a resort-type character. Significant revenues are obtained from tourists which helps fund outstanding recreational facilities for the local community at nominal costs to the residents. The park land was donated to the Wheeling Park Commission in 1928 and is under the jurisdiction of a five member indepen dent park Board. They have developed recreational facilities under a Master Plan which called for the retention of 1/3 of the total area in a naturalistic, forested condition. The Board has been enormously successful in obtaining donations I through a Trust Agreement under which much of the Plan has been implemented. From what Mr. Cressy and I observed, Oglebay Park is deserving of its outstanding reputation. If any other important items come up I will make a supple mental verbal report at the meeting. Respectfully submitted, j)~J. ;2d)~ William J. Rapp '-~ General Manager WJR/dz I PARK AREA. 1500 ACRES /03 REPORT OF THE PRESIDENT FOR SEPTEMBER 18, 1979 MEETING OF BOARD OF COMMISSIONERS I OF NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION In accordance with resolution passed at the August 21, 1979 Board meeting the President, on August 23,appointed a special Constitution and Bylaws Study Committee chaired by Mr. Garic Schoen with Messrs. Gibert, Janssen, Peyroux and Stich as members, such appointment being made on the second day following the adoption of the resolution and well within the seven days specified in said resolution. Later, at the request of Mr. Peneguy, author of the resolution, Mr. Paul Kalman, Chairman of the 1976 Constitution and Bylaws Study Committee, was added to the new committee. Following study by the Legal Committee and on recommendation of the Advisory Committee, application was made to the U. S. Corps of Engineers for a permit to provide erosion control along the shores of Bayou St. John within the jurisdiction of City Park. Upon recommendations made by the Tennis Committee at the August 21 Board meeting and following review by the Legal Committee, a contract was executed assigning the tennis sales concessions from Leo Kern to Professional Tennis, Inc., all terms and conditions of the concession remaining the same. As suggested by the Chairman of the Legislative Committee, the President I addressed letters to Senator Mike O'Keefe and Representative Pepe Bruneau expressing appreciation of the City Park Board for their action in attempting to get funding for the Park by State appropriation. Mr. Ellis Laborde, retired General Manager retained as Consultant to the Park, has researched and compiled an excellent record of the various land acquisi tions by which the 1,500 acre area of City Park was assembled. This record should be of great value to the Park in the future. Upon recommendation of the Advisory Committee the President and Mr. Kalman, Chairman of the Advisory Committee, Mr. Sylvester, Chairman of the Personnel and Security Committee, and Mr. Rapp, the General Manager, met with ~myor Morial and his Executive Assistant, Dr. Anthony Mumphrey, to discuss City Park finances. Results of this conference will be reported separately. Respectfully submitted, Waldemar S. Nelson President I WSN:gs MINUTES OF r1EETING OF BOARD OF COMHISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION I The regular monthly meeting of the Board of Commissioners was held on Tuesday, the Eighteenth Day of September, 1979, commenc ing at 3:40 P.M. The meeting was called to order by the President; a quorum being present. ROLL CALL: PRESENT: Waldemar S. Nelson, President; Mrs. Cucurullo, Mrs. Read, and Messrs. Backer, Bernard, Cressy, cutrone, Gibert, Gregson, Hall, Janssen, Kalman, Leake, LeCorgne, Plough, Rivet, Schafer, Sitges, Stich, Willard and Winston. EXCUSED: Messrs. Bassich, Mauney, Peneguy, Schoen, Smith and Sylvester. ABSENT: Messrs. Carrere, Feitel, Ketchum and Peyroux. The President acknowledged the presence of Hs. Carolyn Kuehling. First order of business was consideration of the August minutes. The President suggested that on page 6, the first paragraph of the Personnel and Security Committee's report, the word "payroll" (listed twice) should be changed to read "city appropriation", I and the words "will be" should be changed to "needed". Page 9, sixth paragraph, the word "charter" should be changed to "by-laws". Same page, last paragraph, the phrase "by two-thirds majority" should be added following the word "carried". Page 10, the lone sentence on that page should be changed to read, "Coming out of executive session, on motion made by Mr. Stich, seconded by Mr. Schoen, and duly carried the recommendation of the Board while in executive session was duly adopted. On motion made, seconded and duly carried the meeting was adjourned." It was moved, seconded and duly carried that the August minutes, with the suggested changes made thereon, be approved as written. The Recording Secretary read the General Manager's report. It was moved by Mr. Leake, seconded by Mr. Sitges and duly carried that the Board ratify the action of the General Manager in ini tiating a moratorium on hiring. Mr. LeCorgne moved that the Board ratify the hiring of a consult ing engineer to oversee the work done to the lagoons. The motion was seconded by Mr. Hall, was put to a vote and carried. It was moved, seconded and duly carried that the General Manager's I report be received and filed. - 2 - COMMUNICATIONS: I Letters requesting to be excused were received from: Messrs. Bassich, Mauney, Peneguy, Schoen and Sylvester. It was moved, seconded and duly carried that each request be approved. Mr. Rapp distributed copies of the agenda of the 1979 Annual Congress for Recreation and Parks to be held in New Orleans, October 28 - November 1, 1979. REPORTS OF THE OFFICERS: The President reported that he had appointed the special Con stitution and Bylaws Study Committee, chaired by Mr. Schoen, with Messrs. Gibert, Janssen, Peyroux, Stich and Kalman, as members. On the recommendation of the Legal and Advisory Committees application was made to the U. S. Corps of Engineers for a permit to provide erosion control along the shores of Bayou St. John within the jurisdiction of City Park. The President advised that an act of assignment of the tennis sales concessions from Leo Kern to Professional Tennis, Inc., was executed with the terms and conditions of the contract remaining the same. I Letters of appreciation were written to Senator Michael O'Keefe and Representative Emile Bruneau thanking them for their efforts in attempting to procure funding for the Park from the State legislature. Park Consultant Ellis Laborde has researched and compiled a record of the various land acquisitions under which the 1500 acres of City Park were acquired. The President advised that he, Mr. Kalman, Mr. Sylvester and Mr. Rapp met with the Mayor and his executive assistant, Dr. Anthony Mumphrey, to discuss City Park finances, a report of the meeting will be made by the Advisory Committee. First Vice President, Mr. Winston - No Report. Second Vice President, Mr. Stich - No Report. Secretary, Judge Rivet - No Report. Treasurer, Mr. Sitges, stated that the monthly Treasurer's re- I port had been mailed to all commissioners. It was moved, sec- onded and duly carried that the Treasurer's report be received and filed. IUiP - 3 - The President stated that a transfer of surplus from the I driving range was made, but that no such reserve was made in July or August and he requested the Treasurer to rectify same, since a resolution required that amounts be reserved monthly. The President called for the report of the Finance Committee. In Mr. Peyroux's absence, Mr. Plough advised that there was no report to be given. REPORTS OF THE STANDING COMMITTEES: AWARDS COMMITTEE - No Report. CONCESSIONS COMMITTEE - No Report. EXECUTIVE COMMITTEE - No Report. GOLF COMMITTEE - Mr. Schafer stated that the committee held a meeting on September 11, 1979. It was moved, seconded and duly carried that the report of the Golf Committee, copies of which had been mailed to all commissioners, be accepted. Mr. Schafer stated that Mr. Don Balein had advised that there was no adverse reaction from the golfers to the increase in I the price of a bucket of golf balls. HORTICULTURE & GROUNDS CmmITTEE - Mr. Winston expressed pleasure of the extremely cooperative relationship existing between the staff and the committee. At present plant propa gation was being studied, which will reduce the rose garden by 40%. A study is being continued of the plant sales. Mr. Winston reported that there was presently a large inventory of plants. INSURANCE COMMITTEE - No Report. LEGAL COMMITTEE - Mr. Stich reported on the status of two pending suits, one being against the Crescent Riding Academy and the other against the boating concessionaire, Mr. Ed Bellvue. PENSION COMMITTEE - No Report. PERSONNEL & SECURITY COMMITTEE - No Report. STRUCTURES CO~1ITTEE - No Report. PLANNING & DEVELOPMENT COMMITTEE - Mr. Janssen reported that although Mr. William LaGrange of Creative World Travel was I disappointed in the Board's rejection of his proposal to use the old driving range area as a permanent site for recreational - 4 - vehicle parking, he would consider as an alternate site, the unused area between Tad Gormley Stadium and Stadium Drive, I and may thereafter submit a proposal regarding this new site. After being apprised of the Board's decision regarding returning the old driving range to green space, Mr. Alan Greenacre of the New Orleans Soccer League met with Mr. Janssen and Hr. Bush at the old driving range, with a survey party. He will develop a plan or layout to see how soccer fields can be accommodated in the available space. He was furnished with park drawings, show ing underground drain lines and lawn type catch basins or inlets in the area. Mr. Janssen expressed the hope to have fill placed in the area before the end of the present grass growing season. Reporting further, Mr. Janssen stated that the consulting en gineer who was retained by the Board to devise a plan for the clearing of the lagoons has sub~itted a schedule of procedure, and is attempting to locate a source of clay to be used to re inforce the darn between the front and back lagoons, which are of about three"':foot difference in elevation. A new screen has been fabricated and installed at the intake in Bayou St. John near City Park Avenue. Mr. Janssen stated that aid from the New Orleans Public Service I has been solicited to locate a leak in a 600' - 700' long under- ground gas line to Tad Gormley Stadium, so that it may be re- paired. A crew from the gas department is actively working on same and should report results soon. PUBLIC RELATIONS COMMITTEE - Mr. Kalman reported that a fine article appeared recently in the Times-Picayune on Tad Gormley Stadium. TENNIS COm1ITTEE - Mr. Cutrone reported that the new tenant has assumed occupancy of the tennis facility and that the lease has been assigned without any change or amendments thereto. Attempts have been made with Del-Rec to decide upon a cancella tion date and the date of September 30, 1979 has been agreed to for cancellation of the lease. Mr. Cutrone stated that he and Mr. Rapp met with Mr. Hunter to discuss his employment by the Park rather than as an employee of Del-Rec. Progress has been made, but some details remain to be worked out. The elements of the contract involve a guaran tee of $700 to $1000 per month, plus a percentage of the gross revenues from rental of the tennis courts. It is projected that over $160,000 will be received from court rentals. Mr. Cutrone suggested that the Tennis Committee, with the author- I ity of the Finance Committee and the President, negotiate a con- tract within those parameters with Mr. Hunter to commence October 1, 1979. - 5 - Mrs. Read moved that the board grant Mr. Cutrone the authority I to negotiate a contract under the conditions previously stated. The motion was seconded by Mr. Plough, was put to a vote and carried. REVENUE PRODUCING CO~1MITTEE - Mr. Cressy reported on the recent trip he and Mr. Rapp took to Oglebay Park, West Virginia. He stated that Oglebay Park had a small policy board; use the mas ter plan to their advantage; and everything in the Park was dedicated. He stated that they also have their own consulting firm and felt it would prove advantageous if these persons were invited to visit City Park, while they were in New Orleans in October attending the Parks Convention, and that they be presented at a special board meeting. The motion was seconded by Mr. Leake, was put to a vote and carried. Mr. Cressy also advised that Oglebay Park had a trust fund, headed by a separate board of trustees and suggested that this be considered by the special revision committee which is study ing the by-laws and charter. LEGISLATIVE COMMITTEE - Mr. Stich expressed his thanks to board members who worte to Senator Michael O'Keefe and State Representa tive Emile Bruneau. HISTORY & ARCHIVES COMMITTEE - The President advised that Mr. I Bassich has obtained prices on the archival paper and has lined up volunteers to do the work. FRIENDS OF CITY PARK - Mrs. Read reported that Articles of In corporation have been filed and copies have been received. She stated that the clean-park project conducted Labor Day went very well and the picnickers were very receptive. She expressed the thought of the steering committee that the board consider restricting certain areas of the park, noting that the permis sive attitude of parks is changing. The President called for the report of the Advisory Committee. Mr. Kalman reported that the committee, after discussing the Park's financial situation resulting from State Civil Service pay rate changes for certain classifications of personnel and a general 10% pay increase authorized for State Civil Service employees, and the subsequent vetoing by the Governor of a state appropriation to fund such increases, agreed that a small group of commissioners and the General Manager meet with the Mayor to discuss the problem and seek his advice. On September 17, 1979 the President, Mr. Kalman, Mr. Sylvester and tir. Rapp met with the Mayor and his executive assistant, Tony Mumphrey. The Mayor's staff had made a study of new I funding sources for City Park and prepared a financial report, - 6 - dated September 6, 1979, copy of which was given at the conclu- I sion of the meeting. The Mayor was well informed of the Park's financial situation and was sympathetic, but stated that he had no desire to take over City Park, citing that the operation of the Park would not be as satisfactory as it is now. Mr. Kalman further reported that the Mayor reviewed possibilities for regional operations with participation by adjoining parishes, but was skeptical of the feasibility of such an operation. Other alternatives, such as state funding, user fees, a millage tax, volunteer funding and self-generated funds were discussed. Mr. Kalman stated that in the city staff analysis, not only is an additional $268,000 needed next year to maintain Park services at the present level, but an additional $1,750,000 should be added to the budget to maintain the Park properly. Thus the funding required is approximately an additional $2,000,000. The Mayor did not feel he could recommend additional funding for City Park at this time due to city revenues falling below expectations. It was the recommendation of the committee that the Board autho- rize the President, and a group of his selection, including the I General Manager, to meet with each city councilman in an attempt to obtain supplemental funds from the City to take care of the increased payroll for the remainder of the year. Mr. Kalman put the recommendation in the form of a motion, which was seconded by Mr. Gibert, was put to a vote and carried. The committee further recommended that the President be authorized to write a letter to each candidate for Governor, outlining the Park's problems and asking, if elected, what commitment would be made regarding providing adequate funding for the operation of City Park. 11r. Kalman put this in the form of a motion, which was seconded by Mr. Leake, was put to a vote and carried. On a motion made and duly carried the meeting was adjourned at 4:50 P.M. APPROVED: I PRESIDENT liD U'U'.LI OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 1979 SEPTEMBER General Account Balance August 31, 1979 $ 118,852.49 Receipts Month of September 105,288.56 Appropriation City of New Orleans 31,000.00 Voided Check No. 9237 11.47 Interest - Ribet Bonds 159.37 136,459.40 Purchase of u.S. Treasury Note 4,996.10 255,311. 89 Disbursed by Check Nos. 9295-9300, 9310-9404 130,951.13 Write-off of N.S.F. Checks 157.80 136,105.03 Balance September 30, 1979 $ 119,206.86 Balance August 31, 1979 320.89 Disbursed by Check No. 1131 250.00 Service Charge 2.68 252.68 Balance September 30, 1979 $ 68.21 Capital Improvement Account Balance August 31, 1979 $ 6,061. 00 Balance September 30, 1979 $ 6,061. 00 Special Funds Account Balance August 31, 1979 $ 20,646.55 Balance September 30, 1979 $ 20,646.55 JessvrJ Benton - Accountant Percy H. Sitges - Treasurer ""I PARK AREA. 1500 ACRES ,"... 111 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHO~E (504) 482-4888 October 8, 1979 MEETING NOTICE AND AGENDA FOR OCTOBER 16, 1979 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 3:30 p.m. PLACE : Administration Building, Board Room 1. Roll call. 2. Introduction of Guests. 3. Approval of September 18, 1979 Minutes. 4. General Manager's Report. 5. Communications. I 6. Report of Officers. 7. Report of Advisory Committee. 8. Report of Finance Committee. 9. Report of Standing Committees. 10. Report of Special Committees. 11. Report of Friends of City Park. 12. Unfinished Business. 13. New Business. 14. Adjournment. J I PARK AREA, 1500 ACRES /1d "nu•• u OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS" LOUISIANA 70119, PHONE (504) 462-4BBB October 8, 1979 Board of Commissioners of New Orleans City Park Improvement Association New Orleans, Louisiana 70119 Dear Commissioners : Weather conditions finally began to improve after a rainy July, August and first part of September. The park's revenues in September reflected the better weather with actual revenues being in excess of budgeted revenues in almost every category. This contributed to a moderate improvement in our overall budget picture which is being closely monitored by the staff, President and Finance Committee. Through the very substantial efforts of Senator Michael O'Keefe and Councilman Mike Early the park expects to receive $50,000 in state operating funds in 1979 to help defray our increased salary costs. This relief came about through an appeal to the State Interim Emergency Board. We are hopeful I of additional assistance from the City of New Orleans. With the fall weather rapidly approaching I was able to feasibly curtail overtime by rescheduling employee work hours to coincide with essential maintenance tasks. These overtime controls, coupled with the gradual reduction in staff brought about by the hiring moratorium, has lowered payroll expense in line with budgeted expenses despite the increased salaries. The recent authorization of 13 new Title VI positions (all presently filled) has helped us to retain service levels at reduced costs. The real crunch will occur in 1980 When the full year impact of employee pay raises must be budgeted. Substantial additional funds must be forthcoming in order to just maintain 1979 service levels which are admittedly minimal. Despite the rainy August and early September our football fields have held up well to the stress of many games. We have gotten many compliments on the condition of the field from the coaches and athletic officials and credit is owed to Mr. Bush and our maintenance employees for an excellent job in preparations through June, July and August. The inoperative new scoreboard is I our largest single problem at the Stadium. The manufacturer has acknowledged responsibility and has demonstrated efforts to try to correct the problem. New watertight boxes for the electronic PARK AREA, 1500 ACRES 173 .In..,,.., OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 October 8, 1979 2 drivers have been designed and are being forwarded for installation. This should correct the problem! Another reminder that the annual congress of the National Recreation and Parks Association is scheduled in New Orleans from October 28 to November 1, 1979, with headquarters at the Hyatt! The staff has copies of the program for any interested Board member. On Monday, October 29, 1979 we will be hosting a 3 bus load tour of City Park for visiting recreation officials. Mr. Laborde has been working on this and other related NRPA matters throughout the year and has done a good job representing City Park in these functions. His availability to serve on the local host committee has relieved Joe Bush and myself of many time consuming obligations. For the staff to develop and maintain efficiency of operations it is imperative to keep employee turnover at a reasonable minimum. I It is still too soon to reach any conclusions as to the effects of the recent pay actions on employee stability. However, I'm certain it will help. I believe that the park needs to build on the foun dation begun in 1979 in terms of annual merit step increases, pro motions policy, vacation policy, employee benefits, etc. and con tinue demonstrating to employees management's concern for their welfare. Over a period of time the park will come to be recognized as a good place to work: we can become more selective in who we hire and who we retain; and we can build a larger core of experienced, capable and loyal staff. If any other important items come up I will make a supplemental verbal report at the meeting. Respectfully submitted, I General Manager WJR/dz PARK AREA. 1500 ACRES • REPORT OF THE PRESIDENT FOR OCTOBER 16, 1979 MEETING OF I BOARD OF COMMISSIONERS OF NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION Pursuant to the Board's instructions the President addressed a letter to each of the six major gubernatorial candidates calling attention to the statuB of City Park and asking what steps they would take as Governor to insure adequate funding of City Park. Replies have been received to date from candidates Dave Treen and Jimmy Fitzmorris. Again on the Board's authorization, the President through the General Manager has initiated with Councilman Mike Early and other Councilmen an attempt to obtain appropriation of an additional $50,000 for operation of City Park this year, such funds being one-half the amount needed to meet the additional payroll requirement occasioned by Civil Service pay in creases. As noted in the General Manager's report, with the advice of and substantial efforts by Councilman Mike Early and Senator Mike O'Keefe, request was ad dressed to the State Interim Emergency Board for $50,000 in State operating funds to defray salary costs increased by State Civil Service pay raises. The President, General Manager and Chairman of the Legislative Committee went to Baton Rouge and attended the meeting of the State Interim Emergency Board at which City Park's request was approved. The Board's recommendation must I be confirmed by poll of the Legislature but we are optimistic that such funds will be received. Contract for employment of a tennis professional was negotiated by the Tennis Committee and General Manager, reviewed and approved by the Legal Committee and signed by the President as authorized by the Board at its last meeting. The President attended a meeting of the Legal Committee at which representa tives of Independence Isle reviewed with the Committee the concept of a recreation area for handicapped in City Park. Numerous points were clarified and continuing legal discussions are indicated towards drafting of a lease between City Park and this group for use of the land involved. The New Orleans Philharmonic Symphony Orchestra has requested and been given approval of use of the bandstand in City Park adjacent to the Casino Building for a free concert on Sunday, October 28, at 3:30 P.M. to increase awareness in the community of the Orchestra's service capability and solicit public support for the Orchestra in its current season. Board members and the public are urged to attend the concert. As approved at the last Board meeting, a special Board meeting has been sche duled for Tuesday, October 30, at 3:30 P.M. in the Board Room to hear a pre sentation on park planning and operation by Mr. Randy Worls who is associated with the planning group affiliated with Ogleby Park, Wheeling, W.Virginia. Commissioners are urged to attend this meeting which promises to be very I interesting,as indicated by the enthusiastic reports of Dave Cressy and Bill Rapp who visited Ogleby Park last month. Notices and telephone reminders of the meeting will be sent out. /15 Report of the President -2- October 16, 1979 I Commissioners are reminded of the meeting of the National Recreation and Parks Association being held in New Orleans October 28 - November 1, 1979. Many useful and informative educational programs are being presented during this meeting. Members of various committees may wish to attend sessions in their field of interest. Respectfully submitted, Waldemar S. Nelson President WSN:gs I I /1~ JIU',U OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 October 17, 1979 SPECIAL MEETING NOTICE OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION TIME: 3:30 p.m. PLACE: PARK BOARD ROOM DATE : TUESDAY, OCTOBER 30, 1979 At this special meeting we will hear a presentation I by Mr. Randy Wor1s, Director of Oglebay Park in Wheeling, West Virginia. You will recall that Mr. Cressy and Mr. Rapp visited Oglebay Park in August and both feel that City Park could benefit by hearing from Mr. Wor1s. We will also elect nominees for trustee of the N.O. Museum of Art. WSN/dz I PARK AREA, 1500 ACRES l77 MINUTES OF SPECIAL MEETING OF BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION I A special meeting of the Board of Commissioners was held on Tuesday, the Thirtieth Day of October, 1979, commencing at 3:40 P.M. The meeting was called for the purpose of considering nominees to the Board of Trustees of the New Orleans Museum of Art and listening to a presentation by Mr. Randy Worls, General Manager of Oglebay Park in Wheeling, West Virginia. ROLL CALL: PRESENT: Waldemar S. Nelson, president; Mrs. Cucurullo and Messrs. Bernard, Cressy, Gregson, Janssen, Ketchum, Leake, LeCorgne, Mauney, Peneguy, Peyroux, Rivet, Schafer, Schoen, Sitges and Sylvester. EXCUSED: Mr. Kalman and Mr. Stich. ABSENT: Mrs. Read and Messrs. Backer, Bassich, Carrere, Cutrone, Feitel, Gibert, Hall, Plough, Willard and Winston. The President advised that letters requesting to be excused were received from Mr. Kalman and Mr. Smith. It was moved, seconded and duly carried that both requests be approved. I The President acknowledged the presence of Ms. Carolyn Kuehling of the r1ayor I s Office. COMMUNICATIONS: Letter from Mrs. John N. Weinstock of the New Orleans Museum of Art, dated October 17, 1979, requesting names of nominees for its board of trustees, within 30 days from date of her letter. Incumbent members are Messrs. Cutrone, Sylvester, Peyroux, Peneguy, Gibert and Mrs. Read. Both the terms of Mrs. Read and Mr. Gibert will end December 31, 1979 and both are eligible to be renominated. Mr. Peneguy renominated Mrs. Read and Mr. Gibert, which nomination was seconded, put to a vote and carried. Mr. Sylvester nominated Mr. Cressy, which was seconded, put to a vote and carried. Judge Rivet nominated Mr. Smith, which was seconded, put to a vote and carried. The President announced Mr. Randy Worls, widely known in park affairs, was invited to address the Board while in the city attending the Parks and Recreation Convention. The President then called upon Mr. Rapp to introduce Mr. Worls. Mr. Rapp stated that he and Mr. Cressy became acquainted with Mr. ~vorls while attending a seminar in Wheeling. He stated I that Mr. Worls has worked with the Wheeling Park Commission - 2 - since 1960, beginning there as a caddy and just eight years ago was appointed General Manager to one of the few self I supporting parks in the United States. He then presented Mr. Worls. Mr. Worls stated that it was a real pleasure to be in New Orleans and thanked the Board for inviting him to speak at this meeting. Regarding the functions at Oglebay Park, Mr. Worls advised that its two boards were created by acts of legislature in 1925. Of its five member board, two are appointed by city management and three by the Chamber of Commerce. Mr. Worls then spoke of the park's growth and history. He stated that within a three month period, after the creation of the trust fund, a quarter of a million dollars was received in donations and that the key factor was that the community was behind it and they also had a master plan which they fol lowed. He advised that for a park to be successful it must have a well based master plan. He added that it was a vital tool and is therefore updated every five years, and includes renovations to existing buildings. Much success has been derived by going to the private sector. Presently, there are twelve foundations in the area and they I are trying to determine projects to be considered for funding. Another technique used is to stress that the project is unique and innovative. Also, there is a presentation of the project. A slide presentation was then made, after'..which Hr. Worls invited the Board members to come and view the operation of the park in t'iheeling, first hand. He then submitted himself to questions propounded by Board members, covering every aspect of park operations. The President thanked Mr. Worls for his delightful and educa tional presentation and the meeting was adjourned at 5:20 P.M. RECORDING SECRETARY APPROVED: PRESIDENT I MINUTES OF MEETING OF BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK D'lPROVEMENT ASSOCIATION The regular monthly meeting of the Board of Commissioners I was held op Tuesday, the Sixteenth Day of October, 1979, commencing at 3:30 P.M. The meeting was called to order by the President; a quorum being present. ROLL CALL: PRESENT: Waldemar S. Nelson, President; Mrs. Read and Messrs. Backer, Bassich, Cressy, Cutrone, Feitel, Gibert, Hall, Janssen, Kalman, Ketchum, Leake, Mauney, Peneguy, Peyroux, Plough, Rivet, Schafer, Schoen, Sitges, Smith, Stich and Winston. EXCUSED: Mrs. Cucurullo and Messrs. Bernard, LeCorgne and Sylvester. ABSENT: Hessrs. Carrere, Gregson and Willard. The President acknowledged the presence of Ms. Carolyn Kuehling. First order of business was consideration of the September min utes. It was moved by Mr. Mauney, seconded by Mr. Sitges and duly carried that the minutes be approved as written. It was moved that the reading of the General t1anager' s report I be dispensed with, each commissioner having been mailed a copy and that the report be received and filed. The motion was seconded, put to a vote and carried. The General Manager reported that in speaking with the Secretary of the State Interim Emergency Board he was informed that a two thirds vote, confirming the action of granting City Park the $50,000, was necessary. Ballots have been mailed out with a 30 day response time. Regarding the Urban Recovery Bill which is a new program aimed at putting money in particular municipalities, Mr. Rapp reported that two projects have been funded in Louisiana; one in Alexan dria and one in Ne\v Orleans at Stallings Playground. COMMUNICATIONS: Letter to Mr. Dave Treen, dated October 2, 1979, from Mr. Nelson requesting his position on City Park receiving funds from the State for its operation, maintenance and improvement. Mr. Treen's written response was that "I agree completely with the need to insure the continued vitality of City Park. I'll see that it is funded to meet that goal". Letter from Mr. James E. Fitzmorris, Jr., dated October 8, 1979 I responding to Mr. Nelson's request. He noted that City Park was a facility that allows those people of limited means to enjoy - 2 - recreational opportunities they may not have the opportunity I to enjoy otherwise. It is his intention, if elected, to meet with the Board and to see if there is some way state funds can be secured. Letter from Dr. Ketchum thanking the Board for sending him flowers on his birthday. REPORT OF THE OFFICERS: The President reported that, as instructed, he addressed a letter to each of the six gubernatorial candidates advising them of the status of City Park and asking what steps would they take, if elected, to insure adequate funding of the Park. To date, Mr. Treen and t1r. Fitzmorris have responded. Councilman Mike Early and the other councilmen have been con tacted in an attempt to obtain an additional $50,000 appropri ation for the operation of City Park, such funds being one-half the amount needed to meet the additional payroll requirement occasioned by civil Service pay increases. Regarding the $50,000 in State operating funds, which the Park is hopeful to receive, the President stated that the request I was made after the advice of and substantial efforts by Coun- cilman Hike Early and Senator Michael O'Keefe. As authorized the President signed a contract for employment of a tennis professional, which was negotiated by the Tennis Committee, after being reviewed and approved by the Legal Committee. The President attended a meeting of the Legal Committee at which representatives of Independence Isle reviewed the con cept of a recreation area for handicapped persons in City Park. Continuing legal discussions are indicated towards drafting of a lease between City Park and this group for the specific land use. The New Orleans Philharmonic Symphony Orchestra requested and was granted permission to use the bandstand in City Park, adjacent to the Casino Building, for a free concert on Sunday, October 28, 1979 at 3:30 P.M., the purpose being to increase awareness of the orchestra's service capability and to solicit public support. The President advised that a special Board meeting will be held on Tuesday, October 30, 1979 at 3:30 P.M. in the Board Room to hear a presentation on park planning and operation I by Mr. Randy Worls who is associated with the planning group affiliated with Oglebay Park, Wheeling, West Virginia. /rtf - 3 - The President reminded commissioners of the convention of I the National Parks and Recreation Association to be held in New Orleans, October 28 - November 1, 1979. First Vice President - No Report. Second Vice President - No Report. Secretary - No Report. Treasurer reported that the monthly Treasurer's Report had been mailed to all commissioners. It was moved by Mr. Winston, seconded by Mr. Gibert and duly carried that the report be re ceived and filed. REPORTS OF THE STANDING COMMITTEES: ADVISORY COMMITTEE - No Report. AWARDS COMMITTEE - No Report. CONCESSIONS COMMITTEE - Mr. Peneguy reported that a committee meeting was held prior to the Board meeting, regarding the food and drink concession. He stated that for several months the committee had suggested to Mr. Rhodes that he release the casino. After consideration, Mr. Rhodes wrote, advising that I he decided to continue with the lease. Subsequently, in July, an inspection was made of the food and drink concessions, both at the casino and the golf clubhouse, by the Health Department and later by the Orleans Parish Sanitation Services, in which they cited Mr. Rhodes with 103 infractions, the majority being sanitary conditions, and the remainder simply facility infrac t1Lons. On October 9, 1979, per invitation, Mr. Rhodes appeared before the local State Board to show cause, at which time he stated that many infractions remained but these were obligations of City Park. At that time he was informed that another inspec tion will be made on October 17, 1979. If infractions were not satisfactorily corrected that office may initiate legal action. Mr. Peneguy advised that under his contract, Section I, Mr. Rhodes has 48 hours within which to become clear of any vio lations or the lease may be cancelled. Mr. Peneguy moved that Mr. Rhodes be issued a letter advising him of same. The motion was seconded by Mr. Plough. After a lengthy discussion and a reading of the prepared let ter, a commissioner called for the question. The motion to I serve Mr. Rhodes with the letter, dated October 16, 1979, - 4 - advising him that his lease may be cancelled within 48 hours I if he did not comply with the orders of the Health Department and the Orleans Parish Sanitation Services, was put to a vote and duly carried. The President ordered that said letter be delivered to Mr. Rhodes while the Board meeting was still in progress. It was suggested that the General Manager be present during the in spection on Nednesday. Mr. Peneguy further reported that he was asked by the City Planning Commission to attend a meeting, Friday, October 19, 1979 to authorize use of the Tad Gormley Stadium for a free Earth Day to be held October 28, 1979, if the stadium was available. ~rr. Kalman advised that the Tad Gormley Stadium would not be available on said date because of the Sportsman's Jamboree scheduled to take place on that date. EXECUTIVE COMMITTEE - Mr. Winston reported that he and Mr. Stich have reviewed the responses of several commissioners regarding the draft report of Dr. Edgar of the University of New Orleans. Although it was previously planned that one response from the Board would be formulated and sent to Dr. Edgar, Mr. Winston moved that the President, and commissioners I of his choosing, meet with Dr. Edgar and verbally convey the Board's response and offer its cooperation. The motion was seconded by Mr. Kalman, was put to a vote and carried. FINANCE COl-lMITTEE - No Report. GOLF CO~~1ITTEE - At the recommendation of the committee, Mr. Schoen moved that the Board grant an increase in golf cart rentals from $9 to $10, tax included, effective November 1, 1979. Mr. Thomas has agreed to give the Park 50% instead of the normal 25%. He also added to his motion that written authorization be given to modify the contract to show the new terms of 50%. The motion was seconded, was put to a vote and carried. Mr. Schoen reported that the minutes of the Golf Committee's meeting have been prepared and he will send a copy to each commissioner. HORTICULTURE & GROUNDS COMMITTEE - Mr. Ninston reported that plants were being sold both today and Nednesday at Tad Gormley Stadium in which "Friends" \.rere participating. He also com mented on the excellent staff work. The assistance of the Structures Committee has been sought to drain the rose garden. INSURANCE COMHITTEE - No Report. I /53 - 5 - LEGAL AFFAIRS COMMITTEE - Mr. Stich reported that the case I concerning the Crescent Riding Academy has been set for early November. PENSION COMMITTEE - Mr. Sitges advised that he received a memo from the General Manager regarding information he recently re ceived and that he would review same with the General Manager and submit a report at the November meeting. PERSONNEL & SECURITY COMMITTEE - No Report. PLANNING & DEVELOPMENT COMMITTEE - Mr. Janssen reported that a request had been received from Mr. Wesley B. Russel of Le-Rus' Properties, that purchasers of his lots along Bayou St. John, be allowed to build wharfs to extend over the Bayou. At this time approximately ten structures exist and it was Mr. Russel's request that permission be given to the purchasers of his lots for the same privileges or the existing wharfs be removed. The Planning & Development Committee, at the request of the President, prepared a tentative permit request and letter that would be sent to all residents whose propertf abuts on the Bayou who do have and do not have wharfs. The letter ad vises of the Park Board's jurisdiction and states that the design and construction of these wharfs be regulated to pre vent the development of an undesirable situation. The proposed I letter and permit form, which requests information on dimensions, material, etc., have been approved by the President and Chairman of the Legal Committee. At this time Mr. Janssen moved that the Board authorize the sending of said letter and form. The motion was seconded by Mr. Peyroux, was put to a vote and carried. Another matter considered by the committee was the undergrund gas pipeline to Tad Gormley Stadium, which was installed in the 1930s and has now deteriorated and developed many leaks. An estimate of approximately $20,000 would be required for a new line. However, negotiations were held with the New Orleans Public Service, Inc. regarding the feasibility and expense of installing a plastic insert within the existing pipeline. NOPSI advised that it was reluctant to do this job until it was ascer tained that no local contractors were willing to do so. Three local companies were then contacted, but declined to perform the work due to their unfamiliarity with the proposed procedure. NOPSI was then informed and now has agreed to order material and proceed with the installation. The estimated cost to the Park will be approximately $2000. It was moved by Mr. Gibert, seconded and duly carried that the Board ratify the action of the Planning & Development Committee. Mr. Janssen further reported that Mr. Alan Greenacre of the Soccer Association has had three soccer fields laid out and I marked with stakes; fill will be placed as soon as possible. - 6 - The fields will also be available for other sports. I Mr. Janssen concluded his report by stating that one hundred yards of clay had been received and will be used to reinforce and seal the dam between the front and middle lagoon systems. The consulting engineer will lower the water level about three feet for several days, during which period trash exposed near the shore will be removed. It is also planned to deepen the water in the small area where the skiffs are moored behind the Administration Building. STRUCTURES COMMITTEE - No Report. TENNIS COMMITTEE - Mr. Cutrone reported that the contract has been signed with the new tenant, Mr. Bill Hunter. Mr. Cutrone reported that the date of October 1, 1979 was agreed upon with Del-Rec to cancel its lease, saving the Park two months at $2500 per month. However, Mr. Cutrone advised that he was just informed by the President of Del-Rec that it expects some type of payment for the months of October and November, $500 for each month. Subsequently, after a phone call the sum total is $500 for both months. After much discussion, Mr. Leake moved that the $500 be paid to Del-Rec. The motion was put to a vote and carried. I HISTORY & ARCHIVES COMMITTEE - Mr. Bassich reported that the committee was waiting the arrival of cool weather before be ginning to work. LEGISLATIVE COMMITTEE - No Report. FRIENDS OF CITY PARK - ltrs. Read reported that "Friends" adopted its by-laws at the October meeting, and that a Broad Form General Liability Insurance policy had been taken out. She reported that a general membership meeting will be held on Thursday, November 15, 1979 at the City Park Golf Clubhouse, at 7:30 P.M., to which board members were invited and requested to bring a guest. Mrs. Read reported that "Friends" handled the publicity for the Plant Sale, which is in progress today and tomorrow, and thus far the sale has brought in a total of $1120.50. Mrs. Read reported that she has an appointment with Mrs. Sally Meyer, Chairman of the Ne\v York Committee of the Garden Club of America, October 24th, in Central Park, New York City. The I project of said committee is to restore the conservatory gardens in Central Park which were designed in 1936. A subsequent re- port will be given at the November meeting. - 7 - REVENUE PRODUCING COMMITTEE - Mr. Cressy requested that the I Board go into executive session to discuss a fiscal matter. A motion was made, seconded and duly carried by two-thirds vote that the board convene in executive session. Guests and the staff were requested to leave. Coming out of executive session, with no action taken, the President called for the report of the Special Review Com mittee on the Charter and By-laws. SPECIAL REVIEW COMMITTEE ON THE CHARTER & BY-LAWS - Mr. Schoen reported that the committee had received suggestions from seven commissioners and held its first meeting on October 9, 1979. He urged all commissioners to make suggestions. He reported that the committee was not in a position to make any recom mendation at this time, but would carry out its function as rapidly as possible. OLD BUSINESS: None NEW BUSINESS: None I On a motion made and duly carried the meeting was adjourned at 5:00 P.M. NG SECRETARY APPROVED: PRESIDENT I /80 IJfCU"'" OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70] Hl, PHONE (504) 4B2-4888 1979 OC'l'OBER 1979 General Account Balance September 30, 1979 $119,206.86 Receipts Month of October 105,073.43 Appropriation City of New Orleans 31,000.00 136,073.43 255,280.29 Purchase of U.S. Treasury Bill (Due 1-10-80) 19,433.00 Disbursed by Check Nos. 9405-9518 144,024.90 163,457.90 Balance October 31, 1979 $ 91,822.39 Balance 68.21 Reverse Service Charge 2.41 Balance October 31, 1979 $ 70.62 Capital Improvement Account Balance September 30, 1979 $ 6,061.00 Balance October 31, 1979 $ 6,061.00 Special Funds Account Balance September 30, 1979 $ 20,646.55 Balance October 31, 1979 $ 20,646.55 I J sse L. Benton III - Accountant Percy H. Sitges - treasurer PAHK AREA. 1.500 :\( :tH:S /B7 IJJUlU OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOll!S!ANA 70119. PHONE (504) 482-4888 November 12, 1979 MEETING NOTICE AND AGENDA FOR NOVEMBER 20, 1979 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 3:30 p.m. PLACE : Administration Building, Board Room 1. Roll call. 2. Introduction of Guests. 3. Approval of October 16, 1979 Minutes. 4. General Manager's Report. 5. Communications. I 6. Report of Officers. 7. Report of Advisory Committee. 8. Report of Finance Committee. 9. Report of Standing Committees. 10. Report of Special Committees. 11. Report of Friends of City Park. 12. Unfinished Business. 13. New Business. 14. Adjournment. I PARK AREA, 1500 ACRES IBB LIf\Ii[1I OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 4B2-4B88 November 12, 1979 Board of Commissioners of New Orleans City Park Improvement Association New Orleans, Louisiana 70119 Dear Commissioners : The hiring moratorium instituted in August out of concern for year end fiscal solvency has lowered payroll expense con siderably through normal employee attrition. By the end of October the staff had 18 budgeted vacancies spread throughout the ranks. The park has been very fortunate in getting supple mental funding from the city and state in 1979 to offset its additional payroll expense caused by the civil service pay raises. It's estimated that we will require $268,000 additional funds in 1980 to maintain our 1979 service level. The Mayor's budget for 1980 proposes that City Park receive the same level I of funding in 1980 as in 1979, $372,000. If approved by the City Council, and if City Park receives no additional funds, either self-generated or through subsidization, a stable budget would mean a payroll capability next year of about 78 man years as opposed to 98 this year, or an effective reduction of 20 full time persons. These figures compare to a state civil service employment authorization of 165. Quite obviously, the park suffers from a severe manpower shortage. Given the foregoing information I believe that it is imperative that the park once again comprehensively evaluate its user fee schedule and attempt to maximize its self-generated income. Such action could measurably relieve the 1980 budget crunch. Our budget hearing before the City Council is scheduled on November 14 which is between this writing and the forthcoming November 20 Board meeting so a supplemental verbal report on this item will be rendered at the meeting. The NRPA annual Congress was successful from all indications. Ellis Laborde and all local representatives in the recreation field who worked so diligently on the Host Committee should be commended for such an excellent job. The NRPA was so impressed I that it has chosen New Orleans again for its 1984 annual Congress. PARK AREA. 1500 ACRES 189 JLU',U OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119. PHONE (504) 482-4888 November 12, 1979 2 October has been a very busy month in the park owing to beautiful weather. The regular football season ends November 11 and our Gormley Stadium field held up excellently under the stress of so many games. The scoreboard was finally fixed by manufacturer representatives on October 31, 1979 and was working perfect at this writing (November 7). Pan American stadium field was busy accommodating full schedules of both football and soccer. The dry weather has been a major factor in helping us keep the fields in good condition. Work on the front park lagoons continued in October and through this writing. We lowered the water in the front lagoons substantially in order to repair the dam behind the Christian Brothers school and to flush and clean the lagoons of algae, duCk weed and debris. While the water was down we did our best with available labor to clean shoreline litter. We are also making repairs to the drainage structure on the western end of I the front lagoon so it will once again work as designed. Proper repair of this facility will permit us to keep the lagoons in better condition although a capital project to deepen the lagoons is still necessary. Delgado Junior College, through its Graphic Arts Department headed by Ms. Wellmeyer has undertaken to repair numerous Story land characters that had been vandalized earlier in the year. Completion is targeted for December 1. The staff has made a substantial effort to "fix up" Children's Storyland and our work has consisted of extensive tree pruning, landscaping work, clean up and painting throughout the area. Once the characters are repaired and installed we will reopen Storyland. It will take a commitment of manpower to keep the area presentable and to protect it from vandalism. It is my intent to assign personnel as is necessary to accomplish this end. I believe the special Board meeting on October 30 featuring Mr. Worls' presentation on Oglebay Park was most informative. I hope the Board shares my belief that the special meeting was productive and worthwhile. Not mentioned by Mr. Worls in his remarks was the potential services that could be rendered by his I consulting firm, Revenue Consultants Inc. which could be of value to City Park in its Master Plan endeavors. PARK AREA, 1500 ACRES ,',.,"ill OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 46'-4666 November 12, 1979 3 I plan to devote much time in the coming weeks on analyzing our 1979 operations with a view toward improving staff efficiency and in formulating a 1980 budget proposal for consideration by the Finance Committee and the Board for adoption at the December meeting. Given the overall financial posture of City Park this process of budget preparation will necessarily entail deep scrutiny of all facets of park administration and maintenance. I invite the participation of all appropriate Board committees in this process. Respectfully submitted, I William J. Rapp General Manager WJR/dz I PARK AREA. 1500 ACRES REPORT OF THE PRESIDENT ON THE SPECIAL MEETING OCTOBER 30, 1979 OF THE BOARD OF THE I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION Those board members, 18 in all, fortunate enough to be able to attend the special meeting of the City Park Board at 3:30 P.M. October 30, 1979, heard and saw a presentation by Randy Wor1s, Executive Director of Oglebay Park, that must have been inspiring to anyone interested in public park operation. Oglebay is a ~unicipal park in Wheeling, West Virginia, a city having one tenth the population of New Orleans. The park has an area about the same as New Orleans City Park, some 1500 acres. It enjoys a budget three times as large as City Park's budget, and its operating funds are 98% self-generated. The operating money it receives from the city would not run the park one week of the year. Mr. Worls is nationally recognized as an expert on park management, and conducts courses and consults on park operation and finances. He dis cussed many aspects of park operation, and made the point that the present trend in public park management is for them to become more se1f sufficient in financing, making suitable charges for services rendered, and becoming less reliant on tax dollars as public budgets become more strained throughout the nation. I believe the trend to self-financing can be followed by City Park. While I we should continue to seek adequate operating funds from the City, and to get capital funds from the State and Federal sources, we should try to increase our self-generated revenues substantially. It has been said that City Park's finances are drying up. This is not true. City Park's actual total revenues have increased every year for the last 10 years, as tabulated below: ACTUAL TOTAL CITY CITY % OF YEAR REVENUES APPROPRIATION TOTAL REVENUES 1969 $ 659,394 $234,174 35% 1970 698,483 234,900 33 1971 831,126 236,750 28 1972 864,531 240,000 27 1973 901,839 240,000 26 1974 1,062,590 285,000 26 1975 1,174,404 293,978 25 I 1976 1,288,641 251,248 19 1977 1,536,502 345,298 22 1978 1,659,747 382,000 23 Page No. 2 This increase from $659,394 in 1969 to $1,659,747 in 1978 is a growth of 152%, or better than 15% per year. Inflation during the same period has been 76%, or 7.6% per year, so the park has made substantial pro gress financially. It will be noted that during the same period the I appropriation from the city has dropped from 35% of total revenues to 23%. If the city's appropriation last year bore the same relation to self-generated revenues as it did 10 years ago it would have been $688,000. It has been said that City Park's sources of additional revenue are exhausted. This also is not true. This year, 1979, City Park will derive $20,000 in fees from services for which it formally made no charge, and $65,000 from increases in fees on services for which charges have been made in the past. In addition, the Park has enjoyed increased play in golf and the golf driving range, and stadium revenues have ex ceeded expectations. Next year, 1980, changes already made in golf driving range fees and golf cart charges, and changes proposed in golf greens fees are projected to gross $120,000 more than this year. Improved tennis operation with a new tennis pro and new ownership of the tennis sales shop should be re flected in increased tennis play and this together with proposed modest increases in tennis fees should yield additional tennis income. Furthermore, I am convinced that businesslike policy and skillful manage ment of City Park's existing facilities, and new facilities that may be built with capital funds, can result in substantial increases in net revenue to the park. The Chairman of the Concessions Committee has esti I mated the food services should yield $300,000 per year to City Park, and stadium revenues might be easily multiplied by active promotion. Possible sources and amounts of additional revenue that might be developed are: Food service $ 300,000 Additional stadium use 60,000 Water sports center 140,000 Recreational vehicle park 30,000 Garden sales 20,000 Friends of City Park 50,000 Formal gardens and conservatory 10,000 Improved tennis operation 40,000 Lease revenue 50,000 Souvenir and gift sales 100,000 Total $ 800,000 This estimate indicates that it should be possible to increase the Park's total revenues by $800,000 or approximately a 50% increase in the current budget. This additional income would permit greatly improved maintenance and operation of the Park's facilities for enjoyment of the public at large and would add several enjoyable features to the Park's attractions. This is admittedly an amateur estimate and an estimate by a professional I consultant, expert in the field of revenue potential for parks, might , Page No.3 indicate many other possible sources of revenue and much greater potential income. City Park, situated in the midst of a metropolitan I area of 1,200,000 sports and recreation fans and with three-quarters of a million convention delegates and an estimated six million tourists coming to New Orleans each year, has a tremendous supply of patrons from which to draw. The opportunity to enjoy outdoor recrea tion the year round in New Orleans City Park, as opposed to the 100-day season quoted by Mr. Worls for Oglebay in West Virginia, indicates a potential for year long revenues much greater than for a restricted season. I am suggesting, therefore, that the Board of Commissioners may want to have a study of the revenue producing potential of New Orleans City Park made by Mr. Randy Worls and his consultant organization; and if such action is approved by the Board the Manager will be authorized to proceed accordingly. Respectfully submitted, Waldemar S. Nelson I President WSN:gs I REPORT OF THE PRESIDENT FOR NOVEMBER 20, 1979 MEETING OF I BOARD OF COMMISSIONERS OF NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The Annual Congress of the National Recreation and Parks Association held in New Orleans October 28 - November 1, 1979 was tremendously successful and Mr. Ellis Laborde, our retired General Manager, is to be complimented for his part in securing this national convention for New Orleans and for his handling of City Park's share of arrangements for the various functions. Board members fortunate enough to be able to attend some of the sessions and instructional programs are certain to have benefited thereby. Since the October 16, 1979 Board meeting letters were received from gubernatorial candidates Bubba Henry and Edgar Mouton replying to the Board's inquiry, both saying they would support funding for New Orleans City Park if elected. No replies were received from candidates Lambert and Hardy. A special meeting of the Board, as noted in the minutes of the October 16 meeting and called by notice mailed to each Commissioner, was held on October 30 to hear a presentation by Mr. Randy Worls on the planning and operation of Oglebay Park, Wheeling, West Virginia. This meeting is I separately reported on today. As reported last month the Louisiana State Interim Emergency Board ap proved City. Park's request for $50,000 in State funds to meet a payroll emergency caused by the increases in salaries of certain classifications and the general ten percent pay raise authorized by State Civil Service. The Interim Emergency Board's recommendation then had to be approved by a two-thirds vote of the State Senate and HouSe. Word was received today from the Secretary of such Board that the two-thirds vote of both houses had been obtained and that we might pick up our check for $50,000 in Baton Rouge this week. In further financial action the New Orleans City Council approved an emergency budget supplement to City Park for the same purpose in the amount of $50,000 and a check from the City for this sum has been received and deposited. As authorized by the Board at its October 16 meeting on recommendation of the Executive Committee, the President and Chairman of the Legal Committee met with Dr. Richard Edgar over lunch and verbally conveyed to Dr. Edgar the Board's response regarding his draft report of a study of City Park. As further authorized by the Board at its October 16 meeting, a letter was addressed to Mr. George Rhode, III, President of Park Concessions, Inc., calling for compliance with the orders of the Orleans Parish Sanitarian I Services as contained in a letter from such Department to Park Concessions, Inc. dated July 23, 1979. The letter was delivered on October 17, 1979, 195 Report of the President -2- November 20, 1979 the day following the Board meeting, and further correspondence ensued with Park Concessions, Inc. and its Attorney as will be reported by the I Concessions Committee. The New Orleans Philharmonic Symphony Orchestra conducted a most enjoyable free concert on Sunday afternoon, October 28, 1979, on the bandstand in City Park adjacent to the Casino Bui1ding,at which Councilman Mike Early made introductory remarks. Expressions of appreciation to City Park for its cooperation were received from management and officers of the Symphony. The Friends of City Park held its first membership meeting on Thursday, November 15, 1979, in the City Park golf clubhouse. City Park's President and staff members attended and observed a most enthusiastic response by this group. As will be reported in more detail by the Planning and Development Committee, the front lagoons of the Park were partially drained, the dam be~een these lagoons and the middle lagoon was repaired, and the outlet structure was made operable. While the water level was reduced City Park's .staff ,.under the vigorous direction of Bill Rapp and Joe Bush, removed a great deal of accumulated debris, trash, weeds and algae from the shores and surface of the lagoons and the lagoon system is now being refilled with clean water from Bayou St. John. Mr. Rapp is to be commended for taking advantage of the lowered water level to effect substantial cleaning of the lagoons at I minimal expense. President WSN:gs I L MINUTES OF MEETING OF BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of the Board of Commissioners was held on Tuesday, the Twentieth Day of November, 1979, commencing I at 3:35 P.M. The meeting was called to order by the President: a quorum being present. ROLL CALL: PRESENT: Waldemar S. Nelson, President: Mrs. Read and Messrs. Backer, Bassich, Bernard, Carrere, Cressy, Cutrone, Feitel, Gibert, Gregson, Hall, Janssen, Ketchum, Leake, LeCorgne, Peneguy, Peyroux, Plough, Rivet, Schafer, Schoen, Sitges, Sylvester and Willard. ABSENT: Mrs. Cucurullo. EXCUSED: Messrs. Kalman, Mauney, Smith and Winston. The President acknowledged the presence of Ms. Carolyn Kuehling. First order of business was consideration of the minutes of the October 16th meeting. It was moved by Mr. Schoen, seconded and duly carried that the minutes be approved as written. The President called for approval of the minutes of the special I meeting of the Board of October 30th. Mr. Hall noted that he was incorrectly recorded as being absent and requested the correction be made. Also, Mr. Stich noted that he was incor rectly recorded as being excused and requested the correction be made. It was moved, seconded and duly carried that the minutes of the special meeting be approved, as corrected. It was moved that the reading of the General Manager's report be dispensed with, each commissioner having been mailed a copy and that the report be received and filed. The motion was seconded, was put to a vote and carried. The General Manager verbally reported that he and the President presented the budget request to the Council last week. Council members advised them that the Park should not look toward the City as its only source of revenue, suggesting that the Park appeal to its regional clientele' and to the State. The President advised that all city agency appropriations had been cut by 20%, but that City Park's appropriation was not reduced. He noted that the Park's payroll has inflated by more than that amount. COMMUNICATIONS: I Letter from Mr. David W. Oestricher II offering $1000 to be used specifically for the construction of a Parcourse within City Park, noting that his offer was open for one month. - 2 - The General Manager advised that a Parcourse was a wooden form I exercise station which extended over a jogging path. He stated that the total cost to build one was $6000 and that the Perrier Company had offered to contribute $3000. He suggested that the matter was worthy of further study. Mr. Janssen moved that an extension of time be requested of Mr. Oestreicher and that the Structures Committee, after studying its feasibility, report back at the December meeting. The motion was seconded by Mr. Sitges, was put to a vote and carried. Letters from Edgar G. Mouton, Jr. and Bubba Henry, pledging their support in seeking funds from the legislature for the Park's operation, maintenance and improvement. Letter from Mr. Charles W. Nutter, Superintendent, Parkway & Park Commission, thanking the Board for allowing Mr. Laborde to assist in coordinating the 1979 NRPA Congress Convention in New Orleans. Letter from Edmund M. Reggie of the State Interim Emergency Board to Dr. J. Larry Crain, Secretary, Department of Culture, Recreation and Tourism, advising of the Interim Emergency Board's approval of appropriation * 17 - wFunds to partially I defray cost of salary increases for State Civil Service Employees and to minimize or eliminate the necessity for layoffs prior to the end of the year at the City Park in New Orleans - $50,000ft. REPORTS OF THE OFFICERS: The President reported on the success of the Annual Congress of the National Recreation and Parks Association held in New Orleans, and complimented the work of retired General Manager Ellis Laborde. Regarding the subsequent approval by the State Senate and House, the President stated that the check for $50,000 from the State Interim Emergency Board would be picked up in Baton Rouge this week. Also, another $50,000 has been received from the City to help the Park meet a payroll emergency caused by an increase in salaries of certain classifications and a general ten per cent pay raise authorized by State Civil Service. As authorized, the President and Chairman of the Legal Committee met with Dr. Richard Edgar to convey to him the Board's response regarding his preliminary draft of a study of City Park. A letter was addressed to Mr. George Rhode III, President of Park Concessions, calling for compliance with orders of the Orleans Parish Sanitarium Services and the letter was delivered I to him on October 17, 1979. The President advised that the Concessions Committee will report further on this matter. ,------;qg - 4 - First Vice President, Mr. Winston - No Report. I Second Vice President, Mr. Stich - No Report. Treasurer, Mr. Sitges, reported that the monthly Treasurer's Report had been mailed to all commissioners. It was moved by Mr. LeCorgne, seconded by Mr. Sylvester and duly carried that the report be received and filed. Secretary, Judge Rivet - No Report. REPORTS OF THE STANDING COMMITTEES: The President granted permission to Mr. Sylvester to present his report at this time since he had to leave the meeting early. PERSONNEL & SECURITY COMMITTEE - Mr. Sylvester reported that the committee was seeking the Board's adoption of a system of handling complaints by citizens against City Park police. Under the plan all complainants would be requested to submit their signed statement, addressed to the General Manager, with all pertinent facts contained therein. The General Manager, or a person he so designates, will then obtain a written and signed statement from the accused officer(s) and from all witnesses. All statements and the police report will then be reviewed by the General Manager who shall take whatever action he deems I appropriate. If the General Manager believes that the complaint must be handled by the Personnel& Security Committee he will then refer the matter to that committee. Copies of all complaints of police brutality must be furnished to the Chairman of the Personnel & Security Committee and to the F.B.I. Copies of all complaints and action taken thereon will be furnished to the President of the Board and Chairman of the Personnel & Security Committee for their information. A motion was made, seconded and duly carried that Mr. Sylvester's recommendations be adopted. ADVISORY COMMITTEE - No Report. AWARDS COMMITTEE - No Report. CONCESSIONS COMMITTEE - Mr. peneguy reported that the committee met, considered and adopted rate increases, and he moved that the Board now adopt these increases, which he listed, as follows, to be effective January 1, 1980: Tad Gormley Stadium (Day) a $75 increase to $450; (Night) a $100 increase to $525; Pan American Stadium (Day) a $25 increase to $300; (Night) a $25 increase to $350. Track fees, a $10 increase to $100. Baseball diamond rentals, a $1 to $2.50 increase, depending on location of diamond, and day or night rental. Marriages - a range of $25 to $50; Shelters - $30 to $40, a $5 increase over I 1979; and a request for donations for use of the Backer Room. Mr. peneguy's motion was put to a vote and carried. - 3 - A free musical concert was held at the bandstand near the Casino I Building by the New Orleans Philharmonic Symphony Orchestra on Sunday afternoon, October 28th, on which occasion Councilman Mike Early made introductory remarks. Officers of the Symphony expressed their appreciation to City Park for its cooperation. The President reported that he and staff members attended the first membership meeting of the Friends of City Park, November 15th and observed an enthusiastic response by this group. The President complimented the General Manager in causing his staff to clear the lagoons of debris, trash, weeds and algae while water level was low due to repairs. This effected substantial cleaning of the lagoons at minimal expense. By a separate report, the President reported on the special meeting of the Board held on October 30th to hear a presentation by Mr. Randy Worls, Executive Director of Oglebay Park. The President stated that Mr. Worls was nationally recognized as an expert on park management and that he conducts courses, as well as consultations on park operations and finances. Mr. Worls pointed out that the present trend in public park management was to become self-sufficient in financing, by making suitable charges for all services rendered and, thus, become less reliant on the tax dollars. The President suggested that the trend towards self-financing I should be followed in City Park. Although operating funds will continue to be sought from the City, State and Federal sources, the President suggested that the Park increase its self-generat ing funds substantially. The President stated that the Park's actual total revenues had increased every year for the last ten years. He stated that the continued businesslike policy and skillful management of City Park's existing facilities and new facilities that may be built with capital funds, should result in substantial increases in net revenue to the Park. Such additional income would permit greatly improved maintenance and operation of the Park's facilities. with City Park's year round outdoor recreation facilities and being located in the heart of a metropolitan area of some 1,200,000 sports and recreation fans, plus some six million tourists and convention delegates, City Park has the potential of receipt of year long revenues as opposed to Oglebay's 100-day season. The President suggested that the Board make a study of the revenue producing potential of City Park through the resources of Mr. Worls and his consultant organization. Mr. Cressy moved that the Board approve and authorize a study to be made by Mr. Worls, the cost not to exceed $20,000. The I motion was seconded by Mr. Peneguy, was put to a vote and carried. dAOD - 6 - PENSION COMMITTEE - Mr. Sitges reported that a committee meeting was held to discuss changes and employee benefits; however, no I conclusions were reached. He suggested that Mr. Roland Hymel would make some recommendations before the December meeting and that he would report back at that time. PLANNING & DEVELOPMENT COMMITTEE - Mr. Janssen reported that the replacement natural gas line into the Tad Gormley Stadium had been completed. The dam near Girl Scout Island had been repaired and stregthened. The outlet valve from the front lagoon system into the Orleans Canal near City Park Avenue had been repaired and was now water tight. The weir has been heightened to increase and stabilize the water level of the City Park Avenue lagoon. The pumps conveying water from Bayou St. John into the lagoons have been turned on again. Many loads of trash and aquatic growth were removed while the water level was down. The lagoons are cleaner and clearer and the continuous flow of bayou water plus rainfall and runoff should keep them that way. PUBLIC RELATIONS COMMITTEE - No Report. STRUCTURES COMMITTEE - No Report. TENNIS COMMITTEE - Mr. Cutrone reported that the committee was I recommending the following increases: 13 or less tickets pur chased in advance - Rubico and New Laykold Courts, Non-Prime Time from $2.50 to $2.75, Prime Time, from $3.60 to $3.75; Cement and Old Laykold, Non-Prime Time, from $1.50 to $1.75, Prime Time from $2.50 to $2.75. Over 13 tickets purchased in advance - Rubico and New Laykold, Non-Prime Time from $2.40 to $2.60, Prime Time from $3.40 to $3.60; Cement and Old Laykold, Non-Prime Time from $1.20 to $1.40, Prime Time from $2.40 to $2.60. Price changes will become effective January 1, 1980. He put the recommenda tions in the form of a motion, which was seconded, put to a vote and carried. Also recommended was that ticket sales be handled by Pro Tennis, Inc., effective January 1, 1980, under terms which will guarantee adequate safeguards to City Park relative to handling of funds. Mr. Cutrone put said recommendation in the form of a motion, which was seconded by Mr. Schafer. After much discussion of insurance and fidelity bonds, Mr. Cutrone offered an amendment to his motion that Pro Tennis, Inc. carry a fidelity bond, and also take over the rental of baseball diamonds. The motion was put to a vote and carried. REVENUE PRODUCING COMMITTEE - No Report. I LEGISLATIVE COMMITTEE - No Report. HISTORY & ARCHIVES COMMITTEE - No Report. - 5 - Mr. Peneguy reported that the present food and drink concession- I aire' has the right to sublet and has requested the Board's ap- proval of a renewal of the sublease for 1980. Mr. Peneguy moved that the Board allow the execution of a sublease for 1980. The motion was seconded by Mr. Leake, was put to a vote and carried. Mr. Peneguy further reported that the food and drink concession aire' was given 30 - 60 days to correct deficiencies and viola tions. Mr. Peneguy was informed that the facility passed a recent inspection but he had not yet received a written report thereof. The boating concessionaire' is giving up its lease as of December 31, 1979, but is willing to remain an additional two months, if requested by the Board to do so. Bids must be publicly advertised for the bicycle concession, effective January 1, 1980. Mr. peneguy put this in the form of a motion, which was seconded, was put to a vote and duly carried. EXECUTIVE COMMITTEE - No Report. FINANCE COMMITTEE - No Report. GOLF COMMITTEE - Mr. Schoen reported that Mr. Henry Thomas pur- chased a special cart at $2600 to be used by the Park employees I and uniformed Park security to go out on the courses and check tickets. Mr. Thomas offered to sell the cart to the Park for $700 per year, and at the end of four years the Park would own the cart. Judge Rivet advised that the offer amounted to a conditional sale, not legal in Louisiana, and that, therefore, the sale should take place with the Park obtaining immediate title and payment for the cart should then be on an installment basis. A motion was then made to that effect, was put to a vote and carried. It was the recommendation of the Golf Committee that daily tic kets be increased by 50¢ across the board, from $2 - $4 to $2.50 - $4.50. It was also recommended that monthly greens' fees be increased as follows: Senior Tickets (weekdays) from $12 to $16; North and South Course (weekdays) from $18 to $21; Men (daily) East Course from $25 to $28, Men (daily) North, South, East and West Course from $27 to $30, Ladies (daily) North, South, East and West Course - $25 to $27; and Employees from $9 to $15. Mr. Schoen put the above recommendations in the form of a motion which was seconded by Mr. Schafer, was put to a vote and carried. HORTICULTURE COMMITTEE - No Report. INSURANCE COMMITTEE - No Report. LEGAL AFFAIRS COMMITTEE - No Report. I - 7 - FRIENDS OF CITY PARK - Mrs. Read reported that: $7,000 had been invested in a Merrill Lynch Ready Assests Trust; Friends would be I treated as a tax exempt organization for 2 years; three new chairmen were appointed: Sam Guttenberg, Education & Research; Margaret Lauer, nominating; and Allegra Laprairie, Restoration. Presently, "Friends" was investigating an Adopt-A-Tree Program and will be handling any funds pertaining thereto. Mrs. Read reported that Mr. George LeBreche requested that it be considered that he attend meetings of the Planning Committee, in order that plans may be coordinated. The President advised that Mr. LeBreche was welcomed to attend all monthly board meetings where he may be apprised of occurrences, and the President will meet with him personally from time to time. From the sale of plants, $1600 was received by the Park. By the "Friends" participation in this activity, the formation of two other committees resulted; a Conservatory Group and a Study Group. A vote at a December 5th meeting will be taken by "Friends" to decide if they will participate in future plant sales. Mrs. Read reported that her recent trip to Central Park was interesting and that she had obtained a copy of the New York Committee Garden Club of America's application for Recognition of exemption under Section 501 (c) (3) of Internal Revenue Code. I She met and had discussions with various Park representatives. Mrs. Read further reported of a General Meeting which took place at the Golf Clubhouse where brief committee reports were given, and a description of areas given where volunteers are needed. UNFINISHED BUSINESS: Interpretation of the Driving Range Contract - Mr. Peyroux advised that he would give a report at a subsequent meeting. The President advised that the term of Mr. Kalman expires Decem ber 18, 1979. Mr. Stich moved that Mr. Kalman be reelected for another term. The motion was seconded, was put to a vote and carried. OLD BUSINESS: Mr. peneguy suggested that the Ad Hoc Committee should devote its energies towards recommending that City Park Board become a policy board instead of a committee board, by giving extensive authority to the General Manager to operate City Park, as does I Oglebay Park with respect to Mr. Randy Worls. - 8 - NEW BUSINESS: Regarding the December meeting, a motion was made that the I meeting be held on Sunday, December 16th, at 10 A.M. The motion was seconded, was put to a vote and carried. On a motion made, seconded and duly carried the meeting was adjourned at 4:49 P.M. APPROVED: PRESIDENT I I UIU'.U OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION t\'EW ORLEANS. LOUISIANA 7()11!-l. PHONE (S04) 4BL-48HfI December 10, 1979 1979 NOVEMBER 1979 General Account Balance October 31, 1979 $91,822.39 Receipts Month of November 72,324.87 Appropriation City of New Orleans 81.000.00 153.324.87 $245,147.26 Disbursed by Check No.#'s 9519-9621 117.942.62 Balance November 30, 1979 $127.204.64 New Driving Range Account Balance October 31, 1979 70.62 I Balance November 30, 1979 70.62 Capital Improvement Account Balance October 31, 1979 6,061.00 Balance November 30, 1979 6,061.00 Special Funds Account Balance October 31, 1979 20,646.55 Balance November 30, 1979 20,646.55 I -- Accountant Percy H. S~tges - Treasurer ..In... ,.,. OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 December 10, 1979 MEETING NOTICE AND AGENDA FOR DECEMBER 16, 1979 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME : 10:00 a.m. PLACE: Administration Building, Board Room 1. Roll call. 2. Introduction of Guests. 3. General Manager's Report. 4. Communications. 5. Report of Officers. I 6. Report of Advisory Committee. 7. Report of Finance Committee. 8. Report of Standing Committees. 9. Report of Special Committees. 10. Report of Friends of City Park. 11. Election of Officers for 1980. 12. Consideration of Personnel Matters in Executive Session. 13. Unfinished Business. 14. New Business. 15. Adjournment. I PARK AREA, 15()() ACRES UIU'U.I OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 December 10, 1979 Board of Commissioners of New Orleans City Park Improvement Association New Orleans, Louisiana 70119 Dear Commissioners : The Commissioners will recall the institution of a hiring moratorium in August, 1979, based upon year-end budget pro jections at the time. This moratorium continued into November until the supplemental funds from the city and state were finally secured. This action has resulted in the reduction of employment from 128 in August to 105 by the end of November. We are below budgeted strength in virtually every park department as follows: Department Authorized Employed De fi.ciency Administrative 7 5 2 Full time Horticulture 13 9 4 Part time Golf Clubhouses/ I Driving Range 32 28 1 Full time, 3 part time Golf Maintenance 23 18 5 full time Tennis 10 9 1 part time General Park 33 26 7 full time Security ..Jd 11 1 full time 130 105 • Partially compensating for the above listed personnel short ages are 8 CETA workers presently assigned to General Park, Golf Maintenance and Horticulture. Now that the park has secured supplemental funding in the amount of $100,000 ($50,000 each from City and State), and our year end budget picture looks sound, I believe the moratorium on hiring should be lifted. I intend to be very selective in hiring in the next few months in order to conserve as much funds as possible for our peak personnel needs beginning next spring.. I further believe our 1979 budget procedure which prescribed personnel levels in each park department should be continued again in 1980. This system permitted continuous monitoring of personnel levels, and hence payroll expenses, in all departments of the park. I would I also again recommend the allocation of specific overtime sums in each park department as initiated this year. This system permitted constant monitoring of overtime within each department. As you may recall the amount of funds allocated in the 1979 budget for PARK AREA, 1000 ACRES ~07 fUfl,"'" OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 December 10, 1979 2 overtime, $65,000, was one-half of the amount actually spent the prior year. In the past year the park actually expended only about 80% of the amount budgeted. I do not think we could feasibly reduce overtime much more than it has already been lowered. I think we have been successful in gradually "weaning" overtime as a dependency item in park operations. Employees have been placed on work schedules to cover the weekend needs without dependency on overtime. The higher salary levels implemented this year helped make this procedure more feasible and tolerable to our employees. I strongly believe that the park should con tinue the practice of awarding merit step increases on an annual basis to help keep pace with inflation. I propose that such procedure be instituted in July, 1980. There has been much conjecture about personnel levels in City Park at various times in the past. A review of personnel records was performed recently to ascertain the facts. I did not see substantial value in trying to find data long ago since I the physical make up of the park has changed so much over the years that such comparisons would not be very meaningful. However, looking at the last 4 years, from 1976 - 1979, when labor require ments have been relatively stable, the records do reflect a re duction in manpower. Using the first payroll period in August of each year as a constant, personnel levels have been determined as follows: 1976 143 personnel 1977 165 personnel 1978 142 personnel 1979 128 personnel Note : Above figures do not include CETA personnel. The 128 staff members shown above in 1979 was during "peak" employment in City Park this year. In no month this year did I permit staff levels to exceed our budgeted capability of 130 persons. This was rigidly controlled for budgetary soundness. I foresee our staff level continuing to decline on the basis of preliminary staff projections of 1980 revenues, unless some sub stantial new source(s) of operating revenues becomes established. I I am very hopeful that inroads can be made in 1980 for state operating assistance now that the administration is changing. Valid arguments can and should be made for such aid and a strategy PARK AREA. 1500 ACRES >JOn..".., OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 December 10, 1979 3 should be formulated for pursuing this possibility. I am encouraged by the Board's authorization of a "revenue potential" study to be performed in 1980, feeling that there are feasible measures that could be undertaken to optimize self generated funds, and I have little doubt that expert advice could assist us in that regard. I see this study as an important first step in our commitment to long range planning. Other items of routine park operations deserving of brief mention since the last meeting are as follows : STORYLAND - Our efforts to restore this popular attraction continue with the substantial assistance of Delgado Junior College, particularly its Graphic Arts Department headed by Ms. Beverly Wellmeyer. This project was highlighted in the Dixie Roto magazine on December 2, 1979. We will be ready for reopening Storyland on I Friday, December 21 and additional media coverage would be appropriate. LAGOONS - Finishing touches have been applied in the last few weeks to our lagoon clean up project which was reported on exten sively at the last meeting. I think we achieved great results with minimum expenses. BUDGET PREPARATION - I devoted much time in the past few weeks to our 1980 operating budget. The basic structure of bud geting which was introduced last year worked fairly well and several refinements should make it function even better in 1980 as a guide to our daily operations. BOAT REN~L STUDY - I have begun an analysis of our boat and bicycle rental options as directed by the Board in October. I intend to have a comprehensive report completed for the January Board meeting. Expert advice will be solicited to supplement the staff analysis. RODEO PROPOSAL - A formal proposal was received from the New Orleans Rodeo Corporation for the May rodeo tentatively scheduled at Gormley Stadium. This proposal is being studied by the staff I and responsible Board Committees. PAHK AHEA. 1300 AC,RES JIU','-" OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 December 10, 1979 4 Should any additional items come up between this writing and the Board meeting I will make a supplemental verbal report. Respectfully submitted, w~~a:11tr General Manager I WJR/dz I PAHK i\REA, 1500 ACRES JIO REPORT OF THE PRESIDENT FOR DECEMBER 16, 1979 MEETING OF I BOARD OF COMMISSIONERS OF NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION Approval was received from the State to use remaining King Tut exhibit funds to restore the old driving range to green area, and this work is proceeding rapidly to take advantage of winter and spring rains. Contract was signed with World Travel, Inc. for use of the Tad Gormley stadium parking lot for two events this spring, March 11-13 and April 9-14, expected to net the park in excess of $5,000. Understanding has been reached with respect to the terms of the conditional grant made by the Wisner Fund for construction of the New Driving Range, and administrative procedures are being documented for accounting for the funds. The NRPA Host Committee has presented its final report on the recent con vention in New Orleans. Local agencies had advanced funds for the preparations, City Park giving $350. Due to the careful management of Charles Nutter, Chairman, and Ellis Laborde, Treasurer of the Committee, the convention showed a net positive balance and approximately 70% of the advances were returned, I City Park receiving a check for $243.75. As authorized by the Board, contract was signed with Mr. Randy Worls of Revenue Consultants, Inc. to make a study of revenue producing potential of City Park at a fee of $11,400, and initial advice has been received with respect to con cession contract negotiations. As previously agreed review of the managerial staff was made in December, and report thereon will be made by the Executive Committee. Respectfully submitted, ~...... ".,...r/. Waldemar S. Nelson President WSN:gs I cJl/ MINUTES OF MEETING OF BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of the Board of Commissioners was held on Sunday, the Sixteenth Day of December, 1979, commencing I at 10:04 A.M. The meeting was called to order by the President; a quorum being present. ROLL CALL: PRESENT: Waldemar S. Nelson, President; Mrs. Cucurullo and Mrs. Read, and Messrs. Backer, Carrere, Cressy, Cutrone, Feitel, Gibert, Gregson, Hall, Janssen, Kalman, Ketchum, LeCorgne, Peyroux, Schafer, Schoen, Sitges, Smith, Stich, Sylvester, Willard and Winston. ABSENT: Messrs. Bernard, Leake, Plough and Rivet. EXCUSED: Mr. Bassich, Mr. Mauney and Mr. Peneguy. The President acknowledged the presence of Ms. Carolyn Kuehling. The President advised that invitations were sent to emeritus and honorary members requesting their presence at the Board's Christ mas party and responses were received from Mr. Jahncke and Mr. Andrus advising of their inability to attend. Mr. Purvis wrote that he would be present. I The President advised that Honorary Member Edward Hebert was in serious condition in the hospital and that the Board would communicate its best wishes. A motion was then made, seconded and duly carried, authorizing such action. First order of business considered was the General Manager's report, copy of which had been distributed to all Board members. It was moved, seconded and duly carried that the report be received and filed. COMMUNICATIONS: The President advised that a letter had been received from Mr. Louis Lambert, dated November 26, 1979, expressing interest in City Park and pledging support. Letters were received from Mr. Bassich and Mr. Mauney requesting that they be excused from this meeting. A motion was made, seconded and duly carried that both be carried as "Excused". REPORTS OF THE OFFICERS: The President reported that approval had been received from the State to use the remaining King Tut funds to restore the old I driving range to green area, which work is proceeding rapidly. - 2 - Contract was signed with World Travel, Inc. for use of the Tad I Gormley Stadium parking lot for two events; one March 11-13 and the other, April 9-14, each is expected to net the park in excess of $5,000. An understanding has been reached with respect to the terms of the conditional grant by the Wisner Fund for construction of the New Driving Range, and administrative procedures are being docu mented for accounting of the funds. The NRPA Host Committee submitted a report on the recent conven tion in New Orleans. Of the $350 City Park advanced for the preparations, $243.75 was refunded due to a net positive balance. Mr. Randy Worls of Revenue Consultants, Inc. has signed a con tract to make a study of the revenue producing potential of City Park, at a fee of $11,400; initial advice has already been received. The President stated that a review of the managerial staff was made and a report thereon will be submitted by the Executive Committee. First Vice President, Mr. Winston - No Report. Second Vice President, Mr. Stich - No Report. I Secretary, Judge Rivet - Absent. Treasurer, Mr. Sitges, reported that the monthly Treasurer's Report had been mailed to all commissioners. It was moved by Mr. Winston, seconded by Mr. Gibert and duly carried that the report be received and filed. REPORTS OF THE STANDING COMMITTEES: ADVISORY COMMITTEE - No Report. FINANCE COMMITTEE - Mr. Peyroux reported that all commissioners received a copy of the financial report, showing that the Park has been close to budget all year long. Due to the cooperation of the State and City, each appropriating $50,000 to City Park, Mr. Peyroux advised that the Park will finish the year in the black. At a budget committee meeting held Friday each item was discussed. The budget is now $1,610,000 or $70,000 higher than last year, due to salary increases. The General Manager prepared a budget with reductions of 18.5 employees. No funds were provided for new equipment. The level of service of this budget will be lower than the level of service in 1979, which at that time was inadequate. I JI3 I - 3 - I On behalf of the Budget Committee, Mr. Peyroux submitted the budget to the Board for adoption and moved that should there be any funds left over the committee would make a recommendation for its use next month. The motion was seconded, was put to a vote and carried. The President congratulated and complimented Mr. Peyroux, the General Manager and staff on the preparation of the budget. AWARDS COMMITTEE - No Report. CONCESSIONS COMMITTEE - Mr. Cressy reported that a meeting was held with representatives of the upcoming rodeo in May and de tails of the proposal were discussed. If successful, the rodeo group will hold an annual rodeo at Tad Gormley Stadium. GOLF COMMITTEE - Mr. Schoen reported that golf has shown an increase for the year 1979 due mainly to good weather, with the exception of the month of November. Mr. Schoen advised that the Golf Comittee will be looking for a young man to assist Mr. Henry Thomas. HORTICULTURE & GROUNDS COMMITTEE - Mr. Winston expressed pleasure with the excellent help received from the staff, adding that the I committee was making significant strides in determining the direction it was going. INSURANCE COMMITTEE - No Report. LEGAL AFFAIRS COMMITTEE - Mr. Stich reported that the lawsuit regarding two males not being permitted to rent paddle boats was dismissed, at no cost to the Park. PENSION COMMITTEE - Mr. Sitges reported that a meeting was held during the month but that the information which is needed from the insurance company has not been received. PERSONNEL & SECURITY COMMITTEE - No Report. PLANNING & DEVELOPMENT COMMITTEE - Mr. Janssen reported that 588 cubic yards of fill was purchased and spread over the old driving range. The fill is approximately two inches thick and provides a suitable cover. With the cooperation of the New Orleans Public Service, Inc., the temporary wooden poles that held the flood lights used for the parking lot have been removed and salvaged for possible future use. I TENNIS COMMITTEE - No Report. - 4 - REVENUE PRODUCING COMMITTEE - No Report. LEGISLATIVE COMMITTEE - Mr. Stich reported that he received a I note Friday from the General Manager advising that the Mayor's office desired to be presented with a resume' of whatever legis lative proposals City Park may have for submission to the Legis lature. Mr. Stich stated that the park did have bills passed for operating funds, but these were vetoed by the Governor. It was suggested to the Board that the committee would again submit a proposal to the Legislature for operating funds in the amount of $250,000, noting that a bill was passed last year for $215,000. Mr. Stich advised that he will prepare a response to the request of the Mayor's office. FRIENDS OF CITY PARK - Mrs. Read reported that for the first time in a year "Friends" have several projects going which will at tract VOlunteers. Its Education and Research Chairman has led a tree trail on December 8th and special events in the Spring are planned for some kind of formal education program in the Park. Five regular volunteers are assisting in the Conservatory. Mrs. Read requested that any commissioner who is familiar with any type of retirement programs to contact her because "Friends" I is desirous of attaining these people for quality positions. Five replies have been received from local restoration consul tants regarding" the rose garden. Early in January the committee will contact those persons to work out some type of contract. STRUCTURES COMMITTEE - Mr. LeCorgne reported that the committee met and discussed the gift of the $2000 for the parcourse; however, the matter was not resolved and same will be discussed further. Approximately $2000 was left over from the renovation of the Tad Gormley Stadium and Mr. LeCorgne moved that this amount be used to hire a consultant to prepare preliminary plans on renovating the track. It will cost approximately $150,000 to get the track in shape. The motion was seconded by Mr. Kalman, was put to a vote and carried. Mr. LeCorgne moved that the Board employ the services of Mr. Ronnie Cressy, Civil Engineer, who has performed satisfactory services for the Park in the past. The motion was seconded by Mr. Schoen, was put to a vote and carried; Mr. David Cressy recusing himself for voting. I - 5 - Mr. Carrere suggested that the Board consider doing what the I Times-Picayune did approximately 20 years ago; rewarding persons qualifying for the track meet, with medals. Mr. LeCorgne stated that representatives of Burger King and the Saints are interested in sponsoring this type of event, which could become an annual affair. PUBLIC RELATIONS COMMITTEE - Mr. Kalman reported that during 1979 the Park maintained a low profile, but did receive some publicity regarding the repairs to the earthen dam and the flushing out and clearing of debris from the front lagoons. The President advised that Storyland would open for the Christmas holidays, from December 21st to the 31st, after which it will closed until Spring and all characters will be taken down and stored out of the weather. NEW BUSINESS: Mr. Cressy advised that he was aware that hunters are killing ducks, geese and squirrels within the Park, by use of firearms and other methods. Mr. Bush advised that many swans have been killed by people striking them in the head with a board. This matter was referred to the Personnel & Security Committee for action. I Regarding the boating concessionaire, it was suggested that if the Park did not take over this business, that it should purchase the boating equipment and auction same. At present the General Manager is conducting a study of the feasibility of continuing this operation. Regarding the Special By-laws Ad Hoc Committee, Mr. Schoen reported that it has met five times and the dedication of its members was beyond all expectations. At the January meeting it will make its recommendations on the by-laws. The President advised that the Board had a matter to consider in executive session. It was moved by Mr. Winston, seconded by Mr. Kalman and duly carried that the Board meet in executive session. Guests and non-board members were requested to leave the room. At short time later, when the Board came out of executive session, all were readmitted. The President instructed Mr. Schoen to report on matters considered while in executive session. Mr. Schoen reported that recommendations made, while in executive session, were that the General Manager and Assistant General Manager be retained at salaries to be made known at a meeting the following day. It was I also recommended that the Recording Secretary be retained. A motion was made, seconded and duly carried to that effect. - 6 - The President advised that nominations were now open for the election of officers for the year 1980, beginning with the office I of President. Mr. Schoen placed the name of Mr. Winston in nomi nation for President, which was seconded. A motion was then made to close nominations, which was seconded. The President announced that Mr. Winston was elected by acclamation to the office of President. For First Vice President, Mr. Kalman nominated Mr. Stich, which was seconded by Mr. Gibert. Mr. Schafer moved that nominations be closed, which was seconded by Mr. Willard. The President an nounced that Mr. Stich was elected to the office of First Vice President by accalamation. For Second Vice President, Dr. Ketchum nominated Mr. Peyroux, which nomination was seconded. Mr. Cressy moved that nominations be closed, which was seconded. The President announced that Mr. Peyroux was elected to the office of Second Vice President by acclamation. Nominated to the office of Secretary by Mr. Carrere was Judge Rivet, which nomination was seconded by Mr. LeCorgne. A motion was made to close nominations which was seconded and the Presi dent announced that Judge Rivet was elected by acclamation. Nominated to the office of Treasurer by Mr. Kalman was Mr. Sitges which nomination was seconded. A motion was made to close nomi I nations, which was seconded. The President announced that Mr. Sitges was elected by acclamation. At this time the President stated that it had been a great plea sure and privilege to serve as President for the past two years. He thanked the present officers, all committee chairmen, the manager and staff for the help they had given him, which made it a pleasurable experience while President, through, what he thought, was a productive period. He added that he had never seen a more dedicated group of persons serving on a board. The President's formal report will be made in January. The gavel was then turned over to Mr. Winston. At this time, on behalf of all board members, Mr. Kalman pre sented a gift to the President in appreciation for his efforts. On a motion made and duly carried 11:30 A.M. APPROVED: I PRESIDENT