Invitation to Tender
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Invitation to tender Negotiated procedure above the EU Procurement Thresholds (FOA Part I and III) for the procurement of Non-domestic Toll Collection Service Contents 1 GENERAL DESCRIPTION ......................................................................................................... 4 1.1 INTRODUCTION ............................................................................................................................ 4 1.2 THE CUSTOMER ........................................................................................................................... 4 1.3 PROCUREMENT OBJECTIVE AND SCOPE ............................................................................................ 4 1.4 CONTRACT DURATION ................................................................................................................... 5 1.5 ESTIMATED VALUE ........................................................................................................................ 5 2 RULES FOR CONDUCTING THE PROCUREMENT PROCESS ........................................................ 5 2.1 PROCUREMENT PROCESS ............................................................................................................... 5 2.2 TIMETABLE FOR PROCUREMENT ...................................................................................................... 6 2.3 ELECTRONIC TENDERING SYSTEM .................................................................................................... 6 2.4 BIDDER CONFERENCE .................................................................................................................... 6 2.5 ADDITIONAL INFORMATION, QUESTIONS AND ANSWERS ..................................................................... 7 2.6 COSTS FOR PARTICIPATING IN THE COMPETITION ............................................................................... 7 2.7 PARTIAL BIDS ............................................................................................................................... 7 2.8 ALTERNATIVE BIDS ........................................................................................................................ 7 2.9 NON-DISCLOSURE AGREEMENT ....................................................................................................... 7 2.10 PUBLIC ACCESS ............................................................................................................................ 7 2.11 LANGUAGE .................................................................................................................................. 7 2.12 NOTICE OF CHOSEN BIDDER ........................................................................................................... 8 2.13 COMPLAINTS ............................................................................................................................... 8 2.14 DEADLINE FOR APPLICATION FOR A TEMPORARY INJUNCTION ............................................................... 8 3 EUROPEAN SINGLE PROCUREMENT DOCUMENT (ESPD) ......................................................... 8 3.1 GENERAL INFORMATION ABOUT ESPD ............................................................................................ 8 3.2 NATIONAL GROUNDS FOR REJECTION ............................................................................................... 8 3.3 OVERALL STATEMENT FOR ALL QUALIFICATION REQUIREMENTS IN THE ESPD FORM ................................ 8 4 QUALIFICATION REQUIREMENTS ........................................................................................... 9 4.1 INTRODUCTION ............................................................................................................................ 9 4.2 BIDDERS REGISTRATION, AUTHORIZATION, ETC. ................................................................................. 9 4.3 BIDDERS ECONOMIC AND FINANCIAL CAPACITY .................................................................................. 9 4.4 BIDDERS TECHNICAL AND PROFESSIONAL QUALIFICATIONS ................................................................... 9 4.5 TAX AND VAT CERTIFICATE .......................................................................................................... 10 4.6 SUPPORT FROM OTHER BUSINESSES............................................................................................... 10 5 SELECTION CRITERIA FOR PARTICIPATION IN THE COMPETITION (STAGE 1) .......................... 10 6 AWARD OF CONTRACT (STAGE 2) ........................................................................................ 11 6.1 AWARD CRITERIA ....................................................................................................................... 11 6.2 EVALUATION ON THE TOLL COMPANIES’ EXPECTED INCOME BASED ON THE SUPPLIER’S SOLVE RATE ......... 11 6.3 EVALUATION MODEL ................................................................................................................... 12 7 NEGOTIATION PROCESS ...................................................................................................... 12 8 CONTRACT .......................................................................................................................... 12 8.1 CONTRACT TEMPLATES ................................................................................................................ 12 8.2 CONTRACT DOCUMENT STRUCTURE ............................................................................................... 13 8.3 REQUIREMENTS FOR SALARY AND WORKING CONDITIONS ................................................................. 14 9 SUBMISSION OF REQUEST FOR PARTICIPATION IN THE COMPETITION (STAGE 1) .................. 14 Side 2 av 16 9.1 SUBMISSION OF REQUEST FOR PARTICIPATION ................................................................................. 14 9.2 REQUEST FORMAT ..................................................................................................................... 14 9.3 CHECKLIST BEFORE SUBMITTING THE REQUEST FOR PARTICIPATION ..................................................... 14 10 DELIVERY OF BIDS AND BID FORMAT (STAGE 2)................................................................ 15 10.1 INTRODUCTION .......................................................................................................................... 15 10.2 DELIVERY OF BIDS ....................................................................................................................... 15 10.3 BID FORMAT ............................................................................................................................. 15 10.4 RESERVATIONS AND CHANGE PROPOSALS ....................................................................................... 15 11 PERSONAL DATA ............................................................................................................. 16 12 ATTACHMENTS ................................................................................................................ 16 Side 3 av 16 1 General description 1.1 Introduction The 5 Regional toll companies in Norway, Vegfinans AS, Ferde AS, Vegamot AS, Bompengeselskap Nord AS and Fjellinjen AS, (hereafter RBPS) invite Bidders to a Competition with negotiation for procurement of toll collection service for cars registered in other countries than Norway. 1.2 The Customer The Customers are the 5 RBPSs. More information about the Customers may be found at the following addresses: Bompengeselskap Nord AS: https://bomveinord.no/Forside Ferde AS: https://ferde.no/ Fjellinjen AS: https://www.fjellinjen.no/ Vegamot AS: https://www.vegamot.no/Forside.aspx Vegfinans AS: https://www.vegfinans.no/ The competition is being administered by Ferde AS on behalf of the other RBPSs. Each of the 5 RBPSs shall sign separate, identical contracts with the supplier. The main actors in the Norwegian toll industry are the authorities, represented by the Norwegian Public Roads Administration (NPRA), the Toll Companies (TC) organized in regions and known as RBPS, the Toll Service Providers (TSP) and the Service users (vehicle owners). A TC is a company or other legal entity that has the authority to claim payment of road tolls for public use. The TSP has an agreement with NPRA and the TCs which gives the right to sign AutoPASS agreements with a Service user. The TSP is responsible for issuing the service amount to the TC independently of the payment from the Service user. The TSP will provide an OBU (on board unit) to the Service user. The TC is responsible for all vehicle owners not having an AutoPASS agreement connected to their vehicle. The billable information is based on the license plate (LPN) and the owner information is gathered through a lookup in the national vehicle register. The service will contractually be acquired by the RBPS. All RBPS participate in the procurement on an equal footing. 1.3 Procurement Objective and Scope With this procurement, the Customer wants to find a supplier who can obtain vehicle owner information, invoice and collect tolls for all passages made by non-Norwegian cars that have no valid AutoPASS agreement. The assignment can be divided into the following steps: Collect passage information from each toll company Find owner/address information for each registration number Send consolidated invoices Collect payment Distribute payment between the toll companies Support services throughout the process Side 4 av 16 The procurement also includes