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(Public Pack)Agenda Document for Place Scrutiny Commission, 13/02/2017 18:00 Public Document Pack Place Scrutiny Commission Agenda Date: Monday, 13 February 2017 Time: 6.00 pm Venue: The Writing Room - City Hall, College Green, Bristol, BS1 5TR Distribution: Councillors: Jude English (Chair), Tom Brook, Tony Carey, Paul Goggin, Sultan Khan, Steve Pearce, Jerome Thomas, Mhairi Threlfall, Jon Wellington, Mark Weston and Mark Wright Copies to: Barra Mac Ruairi (Strategic Director - Place), Alistair Reid (Service Director - Economy), Bill Edrich (Service Director - Energy), Peter Mann (Service Director - Transport), Zoe Willcox (Service Director - Planning), Robert Orrett (Service Director Property), Annabel Scholes (Interim Service Director Finance), Johanna Holmes (Policy Advisor - Scrutiny), Claudette Campbell (Democratic Services Officer) and Louise Baker (DLT Support Manager Place) Issued by: Claudette CampbellClaudette Campbell, Democratic Services City Hall, PO Box 3167, Bristol, BS3 9FS Tel: 0117 92 22342 E-mail: [email protected] Date: Friday, 3 February 2017 Place Scrutiny Commission – Agenda Agenda 1. Welcome, Introductions and Safety Information 2. Apologies for Absence and Substitutions 3. Declarations of Interest To note any declarations of interest from the Councillors. They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest. Please note that the Register of Interests is available at https://www.bristol.gov.uk/councillors/members-interests-gifts-and-hospitality- register Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion. 4. Minutes of Previous Meeting To agree the minutes of the previous meeting as a correct record. (Pages 5 - 19) To note the Action Tracker. 5. Public Forum Up to 30 minutes is allowed for this item. Any member of the public or Councillor may participate in Public Forum. The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda. Public Forum items should be emailed to [email protected] and please note that the following deadlines will apply in relation to this meeting:- Questions - Written questions must be received 3 clear working days prior to the meeting. For this meeting, this means that your question(s) must be received in this office at the latest by 5 pm on 7th February 2017. Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting. For this meeting this means that your submission must be received in this office at the latest by 12.00 noon on 10th Place Scrutiny Commission – Agenda February 2017. 6. Chair's Business To note any announcements from the Chair 7. Work Programme To note the work programme. (Pages 20 - 28) 8. Update December 2015 Cultural Inquiry Day Recommendation To receive an update report and presentation on the December 2015 Culture (Pages 29 - 54) Inquiry Day Recommendation - Laura Pye, Service Manager Culture a) Bristol Cultural Strategy (Pages 55 - 67) Presentation by Tom Fleming of Creative Consultancy and Laura Pye, Service Manager Culture 9. Cabinet Member Cllr Tincknell, Question & Answer Session 10. Air Quality Update Report of Zoe Wilcox, Service Director Planning Services and Presenting Officer (Pages 68 - 70) Kathy Derrick, Sustainability Manager 11. Community Assets, Community Asset Transfers (CAT) and Concessionary Rents To receive the report of Bob Baber and John Bos (Pages 71 - 89) Note: The report contains an exempt appendix under paragraph 3 of the Local Government Act 1972 s100A(4) The Commission may need to consider this information in exempt session in which Case the following resolution will need to be agreed by the Commission: That under s.100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s)3(respectively) of Part 1 of schedule 12A of the Act. Place Scrutiny Commission – Agenda Public Document Pack Agenda Item 4 Bristol City Council Minutes of the Place Scrutiny Commission 8 December 2016 at 9.30 am Members Present:- Councillors: Jude English (Chair), Tom Brook, Tony Carey, Paul Goggin, Sultan Khan, Steve Pearce, Jerome Thomas, Mark Wright, Chris Windows and Helen Holland Officers in Attendance:- Barra Mac Ruairi (Strategic Director - Place), Alistair Reid (Service Director - Economy), Bill Edrich (Service Director - Energy), Robert Orrett (Service Director Property), Bob Baber (Asset Strategy Manager), Johanna Holmes (Policy Advisor - Scrutiny) and Claudette Campbell (Democratic Services Officer) 1. Welcome, Introductions and Safety Information The Chair welcomed all and led introductions. 2. Apologies for Absence and Substitutions Apologies were received from Councillor Threlfall, Councillor Weston and Councillor Wellington. Councillor Windows attended to substitute for Councillor Weston. It was hoped that Councillor Bradley would substitute for Councillor Wellington but due to ill health sent her apologies. 3. Declarations of Interest There were no declaration of interest. 4. Minutes of Previous Meeting and Ongoing Action Sheet The minutes of the 17th November 2016 were agreed as a correct record. With reference to the action sheet the following was noted: The Megabus issue would remain Confirmed that the letter to the Department of Transport had been sent Page 5 [email protected] Supported Buses – Action related to no.505 was in hand 5. Chair's Business The Chair shared with Scrutiny Members details of a recent meeting with Scrutiny Chairs and Officers to start the process of reviewing the work undertaken by all 4 Scrutiny Commissions. The intention is to move away from the function of agreeing reports to working towards policy development. A number of suggestions had been made on different ways the commission could work for example working groups and cross party working groups on specific issues. The Chair invited members to make contact by email with any contributions to the ongoing discussion. 6. Public Forum PQ01 Richard Walker – question on AVTM. Officers provided answers. PS02 David Redgewell – Network Rail Electrification 7. Scrutiny Work Programme Members noted the work programme and made the following comments: a. January 2017 – arrangements to be made for the attendance of the Cabinet Member for Finance b. North Fringe & CPNN – This item will move to the March agenda. In order that the commission are clear on the questions to be addressed Cllr Weston and Windows would pull together a briefing paper. Action: Cllr Weston and Windows Joint Spatial Plan work to be addressed by a small working group. Action: Cllr Thomas 8. Update on the Council's Property Portfolio The Commission received a presentation from Robert Orrett, Service Director Property and Bob Baber, Asset Strategy Manager on the Council’s property portfolio, the management of and future plans. Highlights from the presentation; The City Council is the largest landowner in Bristol, including Social Housing and Highways. Land held by social housing and highways are managed by the respective departments with Property Services providing them with a valuation and support services. All the Council’s property can be viewed on the following site – http://maps.bristol.gov.uk/pinpoint/ An outline was given on how the Property Services Division was structured and the areas of work undertaken. The service responsibilities extended to security staff, cleaning and maintenance teams, management of the market and the harbour. In addition the Property Services operation is Page 6 [email protected] concerned with buildings that deliver services such as libraries and public toilets, and also the Council’s land and buildings held for investment and development purposes An explanation was provided on how the £3 million rental income was generated from the commercial property sector. In most cases, Bristol Council is the freehold landowner and entitled to a fee from commercial landlords who manage the properties which is received as income to the Council. The service worked hard to maximise the income or reduce the running costs of Council’s assets by selling and/or rationalising them. The Property Service also maintains buildings that are in use; works with local community groups and partners to share or transfer property assets and also help identify future needs for property and solutions to fill gaps. For the Investment portfolio, the Service is reviewing the current holdings , with an objective to: o Grow short term rental income by £1.5 per annum o Develop a formal Property Investment Policy and seek Cabinet approval to implement o Review Estate Management best practice and support systems in line with new policy The following was noted from the discussion that followed the presentation: a. Members were concerned that property service had not met the projected income and savings targets. Officers acknowledged that the Council’s financial management system reports an under delivery against target. However, the way the income and savings are presented by the financial system do not reflect the total activity or savings. This is because not all asset rationalisation activity undertaken by Property Services is captured and credited to the headline property savings targets. For example, property disposals related to the Bristol
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