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Annual Report 2003/04 Royal Botanic Gardens Board Victoria

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Annual Report 2003/04 Royal Botanic Gardens Board Victoria Annual Report 2003/04 Royal Botanic Gardens Board Victoria Introduction Our achievements Financial management The organisation Our supporters Disclosure index Our employees page 1 Contents Complete Annual Report 2003/04 Introduction • Information Privacy Act 2002 Our supporters Chairman’s foreword 2 • Whistleblowers Protection Generous financial support 80 Vision 4 Act 2001, statement and Director’s Circle members 81 Mission 4 procedures Friends of the Royal Botanic Charter 4 Gardens, Cranbourne Inc 82 Values 4 Our employees Friends of the Royal Botanic Definitions 4 Employee profile 31 Gardens, Melbourne Inc 82 • OHS Maud Gibson Trust 83 The organisation • Professional development Plant Craft Cottage 83 Corporate governance 5 • Recruitment, appointments Herbarium Volunteers 83 • The Board and organisational reviews RBG Cranbourne Volunteers 84 • Board committees • EEO RBG Melbourne Volunteers 84 • Remuneration • Employee relations Honorary Associates 85 • Board members • Employee assistance program The organisation 7 • Employee survey outcomes Financial management • RBG Cranbourne and • Guilfoyle awards Financial overview 86 visitor numbers Employee numbers • Revenue generation and • RBG Melbourne and (as at 30 June 2004) 34 budgetary objectives visitor numbers Professional excellence 35 • Victorian Government income • National Herbarium of Victoria • Research grants • Financial results for 2003/04 • Australian Research Centre • Representatives on external • Business and financial system for Urban Ecology committees, Associate status implementation Organisation chart 8 and Awards • Financial and operational Corporate Management Group 9 • Royal Botanic Gardens performance of the businesses Environmental performance 10 Board publications Financial Statements Legislation 13 • Conferences and workshops for the year ended 30 June 2004 88 Statements of compliance hosted and supported by • Auditor-General’s report 89 with Government policy 14 the Royal Botanic Gardens • Accountable Officer’s, • Contributing to cultural Board Victoria Chief Finance and diversity, youth and • Referreed journals and books Accounting Officer’s, indigenous affairs • Non-referreed journals and books and Board Declaration 90 • National Competition Policy • Books, book chapters, CDs • Statement of financial • Risk management and internet sites performance 91 • Victorian Industry • Theses • Statement of financial Participation Policy Statement • Conference presentations position 92 • Statement of availability of • Seminars, lectures and talks • Statement of cash flows 93 other information • Student supervision • Notes to and forming part Legislative compliance 16 of the financial statement for • Financial Management Our achievements the year ended 30 June 2004 94 Act 1994 Major achievements 53 • Comparison of financial • Freedom of Information Goal 1 57 results 113 (FOI) Act 1982 Goal 2 64 • Consultancies 114 • Building and maintenance Goal 3 69 provisions of the Building Goal 4 74 Disclosure index Act 1993. Index to disclosure requirements 2003/04 115 page 2 Introduction Chairman’s foreword It is pleasing to report the substantial progress that has been made in the key areas of the Royal Botanic Gardens’ operations during 2003/04. The year ended with a sense of anticipation as well as achievement, with two major projects nearing completion or well under way. Preparations are being made for the opening of The Ian Potter Foundation Children's Garden, one of the most innovative and exciting projects so far undertaken by the Royal Botanic Gardens. The garden, a place where children can discover and experience the natural world, will be officially opened in October 2004. On behalf of the Board I want to acknowledge the generous support from The Ian Potter Foundation and from corporate and individual donors, who have all assisted the creation of this wonderful new garden. The second major project is at Royal Botanic Gardens Cranbourne where construction of the unique Australian Garden is proceeding. In late 2003 Environment Minister John Thwaites turned the ceremonial first sod, and the first eleven-hectare section of the Australian Garden is expected to open towards the end of 2005. Planting and production of an estimated 85,000 plants is currently being carried out, with a number of volunteers assisting Royal Botanic Gardens’ staff in this enormous task. One of the strategic priorities of the Royal Botanic Gardens is developing and implementing integrated conservation programs, including reintroduction of rare and threatened plants to the wild and restoring natural environments. One of this year's main programs has involved propagation trials for the critically endangered Borya mirabilis, with sites in the Grampians being surveyed for new populations, and for areas suitable for reintroduction of ex situ stock. The Royal Botanic Gardens also has responsibility for maintaining and enhancing the valuable State Botanical Collection, held at the National Herbarium of Victoria and the Royal Botanic Gardens library. During 2003/04 staff have added 120,112 specimens to the Herbarium database, increasing online access to the collections. A highlight of the year was the very successful exhibition Nature's art revealed, a selection of botanical artworks from the State Botanical Collection, presented in November–December as part of the Herbarium's 150th anniversary celebrations. The introduction two years ago of a range of Gardens branded merchandise proved a successful fundraising initiative and is being expanded with the addition of new products. Following excellent sales of food and stationery items, other products such as bed linen and wine were included in the range over the past year. Royalties and income from sales continue to contribute to Royal Botanic Gardens programs. The administrative functions of the Royal Botanic Gardens have been significantly enhanced during the year. A new business and financial management system, 'Pronto', was introduced to replace a number of different computer-based systems being used across the organisation. More efficient information handling has been achieved through this integrated system. The work of the Royal Botanic Gardens is greatly assisted by the time, expertise and enthusiasm of the many volunteers at our South Yarra and Cranbourne sites. They include individuals and groups and their activities range from propagating and planting to guiding visitors and curating Herbarium specimens. This year has seen a gratifying increase in their numbers, and on behalf of the Board I thank all the volunteers for their invaluable contributions. page 3 Introduction Chairman’s foreword I also want to thank others who have provided support for the Royal Botanic Gardens in a variety of forms. In particular the Board acknowledges the contributions of the Victorian Government and the interest and support of the Minister for Environment, the Hon John Thwaites. Finally, on behalf of the Board I congratulate and thank the Director of the Royal Botanic Gardens, Dr Philip Moors, and his dedicated staff for the sustained excellence of their work in all areas of the Gardens' activities and for their commitment to achieving our goal of becoming one of the world's best botanic gardens. David S Adam Chairman Royal Botanic Gardens Board Victoria page 4 Introduction Vision To be one of the world's outstanding botanic gardens. Mission To advance knowledge, enjoyment and conservation of plants through excellence in biodiversity research and management, horticultural displays and educational programs. Charter Under the Royal Botanic Gardens Act 1991, the objectives of the organisation are: • To conserve, protect and improve the botanic gardens and managed land and their collections of living plants • To conserve and enhance the State Botanical Collection and National Herbarium of Victoria • To provide for the use of the State Botanical Collection or plants or plant specimens at the botanic gardens or managed land for scientific or reference purposes, consistent with accepted international practice • To increase public knowledge and awareness of plants and plant communities • To provide for the use of the botanic gardens for education, public enjoyment and tourism • To provide for the carrying out of and contribution to research into biodiversity, and the conservation of biodiversity. Values In all our dealings with Government, our sponsors, our staff and volunteers, visitors and clients, we commit to integrity, trust and fairness, professionalism, excellence, achievement and innovation. Definitions The Royal Botanic Gardens Board Victoria is responsible to the Minister for Environment. The Royal Botanic Gardens Board Victoria administers the Royal Botanic Gardens Melbourne, the Royal Botanic Gardens Cranbourne, the National Herbarium of Victoria, the State Botanical Collection and the Australian Research Centre for Urban Ecology. The patron of the Royal Botanic Gardens Board Victoria is Dame Elisabeth Murdoch AC DBE, a valued supporter for many years. Throughout this document the organisation will be referred to as follows: Royal Botanic Gardens Board Victoria S Refers to the body responsible for corporate governance Royal Botanic Gardens S Refers to the Royal Botanic Gardens Melbourne, the whole organisation, including the sites at South Yarra and Cranbourne, the National Herbarium of Victoria, the State Botanical Collection and the Australian Research Centre for Urban Ecology RBG Melbourne S Refers to the site at South Yarra RBG Cranbourne S Refers
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