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Relay for Life Team Development Chair Guidebook

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Relay for Life Team Development Chair Guidebook Relay For Life Team Development Chair Guidebook American Cancer Society Eastern Division RelayForLife.org TEAM DEVELOPMENT CHAIR guidebook Table of Contents WELCOME TO THE RELAY FOR LIFE COMMITTEE!...........................................................................................................5 WHERE DO THE DOLLARS GO?.............................................................................................................................................6 RELAY FOR LIFE OVERVIEW...................................................................................................................................................9 WHAT IS RELAY FOR LIFE?........................................................................................................................................................9 PHILOSOPHY – WHY WE RELAY ...............................................................................................................................................9 WHY RELAY?............................................................................................................................................................................9 NATIONAL RELAY FOR LIFE EVENT STANDARDS.......................................................................................................................10 Overnight Event.................................................................................................................................................................10 Opening and Closing Ceremony........................................................................................................................................10 Luminaria Ceremony .........................................................................................................................................................10 Survivorship Activities .......................................................................................................................................................10 Mission Delivery................................................................................................................................................................10 Team Registration/Commitment Fee .................................................................................................................................10 Tobacco-Free Environment ...............................................................................................................................................10 No Alcohol Allowed ...........................................................................................................................................................10 Follow National Text/Graphic Standards..........................................................................................................................11 NATIONAL RELAY FOR LIFE EVENT RECOMMENDATIONS .........................................................................................................11 Always Focus on Teams.....................................................................................................................................................11 Mentor Teams Through Time.............................................................................................................................................11 Communicate, Communicate, Communicate .....................................................................................................................11 Location, Location, Location.............................................................................................................................................11 Length of Event..................................................................................................................................................................11 RELAY FOR LIFE ACROSS THE COUNTRY ..................................................................................................................................12 INTERNATIONAL RELAY FOR LIFE .............................................................................................................................................13 STEP 1 – RECOGNIZE YOUR COMMITMENT.....................................................................................................................14 JOB DESCRIPTION:TEAM DEVELOPMENT CHAIR......................................................................................................................14 Responsibilities ..................................................................................................................................................................14 Qualifications ....................................................................................................................................................................15 Support Provided...............................................................................................................................................................15 Staff & Volunteer Partnership ...........................................................................................................................................15 Your Role on the Relay Planning Committee.....................................................................................................................15 Your Role Leading the Team Development Sub-Committee ..............................................................................................17 PARTNERSHIP AGREEMENT ......................................................................................................................................................19 SUGGESTED TIMELINE..............................................................................................................................................................22 Your Relay For Life!..........................................................................................................................................................24 STEP 2 – RECRUIT YOUR PARTNERS...................................................................................................................................25 FIND HELP…BUILD YOUR SUB-COMMITTEE............................................................................................................................25 WHERE TO LOOK FOR HELP.....................................................................................................................................................25 Ask People You Know........................................................................................................................................................25 DEFINING EXPECTATIONS WITH YOUR SUB-COMMITTEE PARTNERS .........................................................................................26 LEAD YOUR SUB-COMMITTEE WELL........................................................................................................................................27 SUGGESTED ROLE DELINEATIONS ON THE TEAM DEVELOPMENT SUB-COMMITTEE...................................................................27 Team Development Sub-Committee Chair: Meetings & Kick Off .....................................................................................27 2 American Cancer Society Eastern Division 1.800.227.2345 www.cancer.org TEAM DEVELOPMENT CHAIR guidebook Team Development Sub-Committee Chair: Team Recruitment .........................................................................................28 Team Development Sub-Committee Chair: Team Retention .............................................................................................28 Team Development Sub-Committee Chair: Fundraising...................................................................................................29 STEP 3 – ESTABLISH A PLAN ................................................................................................................................................30 HOST A TEAM DEVELOPMENT PLANNING SESSION...................................................................................................................30 INCLUDE NATIONAL TEAM PARTNERS......................................................................................................................................30 National Corporate Team Program (NCTP).....................................................................................................................30 National Non-Corporate Team Program (NTP)................................................................................................................30 CREATE YOUR ACTION PLAN...................................................................................................................................................31 STEP 4 – EDUCATE & ENLIST THE RELAY COMMITTEE ..................................................................................................32 THE BRAINSTORMING SESSION ................................................................................................................................................32 FOLLOWING UP WITH THE COMMITTEE ...................................................................................................................................33 WORKING THE TRACK .............................................................................................................................................................33 STEP 5 – TEAM POLICIES.......................................................................................................................................................35
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