Relay For Life Team Development Chair Guidebook American Cancer Society Eastern Division RelayForLife.org TEAM DEVELOPMENT CHAIR guidebook Table of Contents WELCOME TO THE RELAY FOR LIFE COMMITTEE!...........................................................................................................5 WHERE DO THE DOLLARS GO?.............................................................................................................................................6 RELAY FOR LIFE OVERVIEW...................................................................................................................................................9 WHAT IS RELAY FOR LIFE?........................................................................................................................................................9 PHILOSOPHY – WHY WE RELAY ...............................................................................................................................................9 WHY RELAY?............................................................................................................................................................................9 NATIONAL RELAY FOR LIFE EVENT STANDARDS.......................................................................................................................10 Overnight Event.................................................................................................................................................................10 Opening and Closing Ceremony........................................................................................................................................10 Luminaria Ceremony .........................................................................................................................................................10 Survivorship Activities .......................................................................................................................................................10 Mission Delivery................................................................................................................................................................10 Team Registration/Commitment Fee .................................................................................................................................10 Tobacco-Free Environment ...............................................................................................................................................10 No Alcohol Allowed ...........................................................................................................................................................10 Follow National Text/Graphic Standards..........................................................................................................................11 NATIONAL RELAY FOR LIFE EVENT RECOMMENDATIONS .........................................................................................................11 Always Focus on Teams.....................................................................................................................................................11 Mentor Teams Through Time.............................................................................................................................................11 Communicate, Communicate, Communicate .....................................................................................................................11 Location, Location, Location.............................................................................................................................................11 Length of Event..................................................................................................................................................................11 RELAY FOR LIFE ACROSS THE COUNTRY ..................................................................................................................................12 INTERNATIONAL RELAY FOR LIFE .............................................................................................................................................13 STEP 1 – RECOGNIZE YOUR COMMITMENT.....................................................................................................................14 JOB DESCRIPTION:TEAM DEVELOPMENT CHAIR......................................................................................................................14 Responsibilities ..................................................................................................................................................................14 Qualifications ....................................................................................................................................................................15 Support Provided...............................................................................................................................................................15 Staff & Volunteer Partnership ...........................................................................................................................................15 Your Role on the Relay Planning Committee.....................................................................................................................15 Your Role Leading the Team Development Sub-Committee ..............................................................................................17 PARTNERSHIP AGREEMENT ......................................................................................................................................................19 SUGGESTED TIMELINE..............................................................................................................................................................22 Your Relay For Life!..........................................................................................................................................................24 STEP 2 – RECRUIT YOUR PARTNERS...................................................................................................................................25 FIND HELP…BUILD YOUR SUB-COMMITTEE............................................................................................................................25 WHERE TO LOOK FOR HELP.....................................................................................................................................................25 Ask People You Know........................................................................................................................................................25 DEFINING EXPECTATIONS WITH YOUR SUB-COMMITTEE PARTNERS .........................................................................................26 LEAD YOUR SUB-COMMITTEE WELL........................................................................................................................................27 SUGGESTED ROLE DELINEATIONS ON THE TEAM DEVELOPMENT SUB-COMMITTEE...................................................................27 Team Development Sub-Committee Chair: Meetings & Kick Off .....................................................................................27 2 American Cancer Society Eastern Division 1.800.227.2345 www.cancer.org TEAM DEVELOPMENT CHAIR guidebook Team Development Sub-Committee Chair: Team Recruitment .........................................................................................28 Team Development Sub-Committee Chair: Team Retention .............................................................................................28 Team Development Sub-Committee Chair: Fundraising...................................................................................................29 STEP 3 – ESTABLISH A PLAN ................................................................................................................................................30 HOST A TEAM DEVELOPMENT PLANNING SESSION...................................................................................................................30 INCLUDE NATIONAL TEAM PARTNERS......................................................................................................................................30 National Corporate Team Program (NCTP).....................................................................................................................30 National Non-Corporate Team Program (NTP)................................................................................................................30 CREATE YOUR ACTION PLAN...................................................................................................................................................31 STEP 4 – EDUCATE & ENLIST THE RELAY COMMITTEE ..................................................................................................32 THE BRAINSTORMING SESSION ................................................................................................................................................32 FOLLOWING UP WITH THE COMMITTEE ...................................................................................................................................33 WORKING THE TRACK .............................................................................................................................................................33 STEP 5 – TEAM POLICIES.......................................................................................................................................................35