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Relay for Life Logistics Chair Guidebook

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Relay for Life Logistics Chair Guidebook Relay For Life Logistics Chair Guidebook American Cancer Society Eastern Division RelayForLife.org LOGISTICS CHAIR guidebook Table of Contents WELCOME TO THE RELAY FOR LIFE COMMITTEE!...........................................................................................................5 WHERE DO THE DOLLARS GO?.............................................................................................................................................6 RELAY FOR LIFE OVERVIEW...................................................................................................................................................9 WHAT IS RELAY FOR LIFE?........................................................................................................................................................9 PHILOSOPHY – WHY WE RELAY ...............................................................................................................................................9 WHY RELAY?............................................................................................................................................................................9 NATIONAL RELAY FOR LIFE EVENT STANDARDS.......................................................................................................................10 Overnight Event.................................................................................................................................................................10 Opening and Closing Ceremony........................................................................................................................................10 Luminaria Ceremony .........................................................................................................................................................10 Survivorship Activities .......................................................................................................................................................10 Mission Delivery................................................................................................................................................................10 Team Registration/Commitment Fee .................................................................................................................................10 Tobacco-Free Environment ...............................................................................................................................................10 No Alcohol Allowed ...........................................................................................................................................................10 Follow National Text/Graphic Standards..........................................................................................................................11 NATIONAL RELAY FOR LIFE EVENT RECOMMENDATIONS .........................................................................................................11 Always Focus on Teams.....................................................................................................................................................11 Mentor Teams Through Time.............................................................................................................................................11 Communicate, Communicate, Communicate .....................................................................................................................11 Location, Location, Location.............................................................................................................................................11 Length of Event..................................................................................................................................................................11 RELAY FOR LIFE ACROSS THE COUNTRY ..................................................................................................................................12 INTERNATIONAL RELAY FOR LIFE .............................................................................................................................................13 STEP 1 – RECOGNIZE YOUR COMMITMENT.....................................................................................................................14 JOB DESCRIPTION:LOGISTICS CHAIR........................................................................................................................................14 Responsibilities ..................................................................................................................................................................14 Qualifications ....................................................................................................................................................................14 Support Provided...............................................................................................................................................................14 Staff & Volunteer Partnership ...........................................................................................................................................15 Your Role on the Planning Committee...............................................................................................................................15 Your Role Leading the Logistics Sub-Committee...............................................................................................................16 SUGGESTED TIMELINE..............................................................................................................................................................21 Your Relay For Life!..........................................................................................................................................................23 STEP 2 – RECRUIT YOUR PARTNERS...................................................................................................................................24 FIND HELP…BUILD YOUR SUB-COMMITTEE............................................................................................................................24 WHERE TO LOOK FOR HELP.....................................................................................................................................................24 DEFINING EXPECTATIONS WITH YOUR SUB-COMMITTEE PARTNERS .........................................................................................24 LEAD YOUR SUB-COMMITTEE WELL........................................................................................................................................25 STEP 3 – ESTABLISH A PLAN ................................................................................................................................................26 MAKING A MASTER LOGISTICS PLAN.......................................................................................................................................26 2 American Cancer Society Eastern Division 1.800.227.2345 www.cancer.org LOGISTICS CHAIR guidebook OTHER LOGISTICS TO CONSIDER ..............................................................................................................................................26 IDEAS FOR GOING GREEN ........................................................................................................................................................27 YOUR ACTION PLAN ...............................................................................................................................................................28 STEP 4 – FACILITIES, SUPPLIES & RISK MANAGEMENT ..................................................................................................29 SECURE YOUR SITE &MAKE FACILITY ARRANGEMENTS ..........................................................................................................29 Secure Your Site.................................................................................................................................................................29 Research Restrictions ........................................................................................................................................................29 Solidify the Site Agreement ................................................................................................................................................29 Determine an Inclement Weather Plan..............................................................................................................................29 SECURE LOGISTICAL ITEMS.......................................................................................................................................................30 Make a List of all Necessary Items ....................................................................................................................................30 Infrastructure Items ...........................................................................................................................................................30 Electrical and Motorized Items..........................................................................................................................................31 Decorations, Signage, and Other Fun Stuff.......................................................................................................................32 DETERMINE SECURITY
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