June 2019 Tsp Final Volume 2 Appendix
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Tillamook Transportation System Plan Update Volume 2: Appendix June 2019 City of Tillamook Transportation System Plan This page intentionally left blank. Appendices Appendix A: Public Involvement Plan Appendix B: Background Plans and Policies Review Appendix C: Regulatory Review Appendix D: Goals, Objectives, and Evaluation Criteria Appendix E: Existing Conditions Appendix F: Future Conditions Appendix G: Future Needs Appendix H: Solutions Evaluation Appendix I: Finance Program Appendix J: Transportation Standards Appendix K: US-101 Pedestrian Crossings Study City of Tillamook Transportation System Plan This page intentionally left blank. Appendix A Public Involvement Plan City of Tillamook Transportation System Plan This page intentionally left blank. TECHNICAL MEMORANDUM Technical Memorandum #1: Public and Stakeholder Involvement Plan (v.2) PREPARED FOR: City of Tillamook Staff Ken Shonkwiler, ODOT COPY TO: Kristin Hull, CH2M Ryan Farncomb, CH2M PREPARED BY: Kate Drennan, CH2M DATE: March 16, 2017 This memo describes the proposed public and stakeholder involvement plan to support the Tillamook Transportation System Plan (TSP) update. The TSP represents the City’s vision for its transportation system. The TSP update will review existing projects and policies, and identify new projects and policies that will improve safety, mobility, and access for all users of the system. The plan will strive to support planned economic, commercial and residential growth. The project will ensure consistency between the Tillamook TSP and local and state policies, plans, and rules (including the Transportation Planning Rule). This public involvement plan describes the public involvement goals and decision making process. It includes key messaging statements to assist the project team when discussing the project with the media or the public. Finally, it details outreach activities with assignments of responsibility and timelines for completion. This public involvement plan may be updated during the project to reflect changes in approaches or the project schedule. Overview The project schedule below outlines the timeline for technical work and public outreach processes for the project, which is expected to be completed by September 2018. The City, along with ODOT and the consultant team, will provide public involvement opportunities throughout the project, with a focus on key milestones. A-1 TECHNICAL MEMORANDUM #1: PUBLIC AND STAKEHOLDER INVOLVEMENT PLAN (V.2) Public and Stakeholder Involvement Goals The City of Tillamook and Oregon Department of Transportation (ODOT) are committed to an approach that: • Provides early and ongoing opportunities for stakeholders to raise issues and concerns that can be considered through equitable and constructive two-way communication between the project team and the public. • Encourages the participation of all stakeholders regardless of race, ethnicity, age, disability, income, or primary language by offering alternative accommodations (e.g. translation services, transportation). • Promotes fair treatment so that no group of people (racial, ethnic, or a socioeconomic group) bears a disproportionate share of the negative environmental consequences resulting from a program or policy. • Ensures that public contributions are considered in the decision making process and can influence the development of the TSP. This public involvement plan helps achieve these goals. The plan includes specific steps to provide opportunities for participation by federal Title VI communities. The City and CH2M will utilize the ODOT Title VI (1964 Civil Rights Act) Plan guidance to identify Title VI populations, formulate public involvement strategies, and report outreach efforts to and participation by Title VI communities. Decision Making In all public communications, it is important to be clear on who is making decisions for the project and how public comments will be used. At each step, stakeholders should clearly understand: • Who will make the decisions? • How they can influence the decisions • When they will have an opportunity to participate • How their input will be considered A-2 TECHNICAL MEMORANDUM #1: PUBLIC AND STAKEHOLDER INVOLVEMENT PLAN (V.2) The project decision structure includes the Tillamook City Council, Tillamook Planning Commission, Project Management Team and Project Advisory Committee. The project decision making structure is shown in Figure 1 and is described below. Tillamook City Council Decide Tillamook Planning Commission Recommend Project Management Team Public Input Advise Project Advisory Committee Advise Figure 1. Decision-making structure Decide: Tillamook City Council The Tillamook City Council will adopt the final TSP. Recommend: Tillamook Planning Commission The Tillamook Planning Commission will make a recommendation to City Council on a final TSP and will provide direction to City staff throughout the development of the TSP. Advise: Project Management Team and Project Advisory Committee (PAC) The Project Management Team, comprised of staff from the City of Tillamook, ODOT, and the consultant team will make recommendations to the Planning Commission and City Council. The Project Management Team will consider Project Advisory Committee (PAC) input in developing their recommendation. The Project Management Team will also provide day-to-day guidance to the project manager and consultant team to ensure coordination with related planning efforts. The PAC will synthesize public input, provide feedback and make recommendations to the Project Management Team on at key milestones throughout the project. Target Audiences/Stakeholders Stakeholders for this project include the City of Tillamook, transportation interests, neighborhood and business interests, media, emergency service providers, and the traveling public. A-3 TECHNICAL MEMORANDUM #1: PUBLIC AND STAKEHOLDER INVOLVEMENT PLAN (V.2) Target Audiences/Groups Stakeholder Category Examples Government agencies and Tillamook City Council, Tillamook Planning Commission, Tillamook Public institutions Works Committee, Tillamook Associations Committee, Tillamook County, ODOT, Confederated Tribes of Siletz Indians, Confederated Tribes of the Grand Ronde, Clatsop-Nehalem Confederated Tribes, Department of Land Conservation and Development (DLCD) Utilities Tillamook PUD, Charter Cable, Verizon Schools and Youth Tillamook School District #9 , Tillamook Bay Community College, Tillamook County YMCA Transportation stakeholders Greyhound bus, Port of Tillamook Bay, Amtrak (bus), Tillamook County Transit, Tillamook Airport, Oregon Coast Scenic Railroad Advocacy groups Tillamook Estuaries Partnership, Street Trust (formerly the Bicycle Transportation Alliance) Employers and businesses Tillamook Area Chamber of Commerce, Downtown Business representatives, Tillamook County Creamery Association, Tillamook County Farm Bureau, Freight (e.g. Averill Trucking, Hampton Lumber, Jenck Farms), Downtown Revitalization Association, Tillamook Regional Medical Center, City Sanitary Emergency service providers Tillamook Police, Fire and Rescue Media Headlight Herald, Tillamook County Pioneer, Coast River Business Journal, KTCB and KTMK Tillamook public radio stations Low-income, minority, and Tillamook Head Start, Northwest Oregon Housing Authority, Northwest Senior limited English proficient & Disability Services, Tillamook County Women’s Resource Center, Oregon (LEP) communities Food Bank – Tillamook County Services, CARE Environmental Justice Outreach and Title VI Compliance The project team conducted a review of area demographics to inform the development of outreach strategies to reach low-income, minority, and limited-English proficient residents. The City will conduct targeted activities to reach these groups and will make accommodations (e.g. translation services) to encourage their participation. To engage these communities, the project team will employ the following strategies: • Project Advisory Committee (PAC) meetings: include members from organizations that advocate for or serve low-income, minority or limited-English proficient residents. • Community events: identify partner organizations that can co-host or promote community events to traditionally underserved communities. Collect demographic information (anonymously) at all public events to be added to the final report. • Translation or special accommodations: translation services and other special accommodations will be provided at all meetings upon request. Table 2 provides demographic information from the American Community Survey from 2011-2015 for the City of Tillamook and the state of Oregon to facilitate comparisons. A-4 TECHNICAL MEMORANDUM #1: PUBLIC AND STAKEHOLDER INVOLVEMENT PLAN (V.2) Population Demographics by Location SUBJECT TILLAMOOK CITY OREGON Total Population 4,958 3,939,233 Median Age 35 39 Population Under 18 Years 25% 22% Population Over 65 Years 14% 15% 1 African American 0.0% 2% American Indian And Alaska Native 0.8% 1% Asian American 0.6% 4% Caucasian 87% 85% Native Hawaiian And Other Pacific Islander 1% 0.4% Two Or More Races 5% 4% Hispanic Or Latino (Of Any Race) 11% 12% Median Household Income $29,889 $51,243 All People Living Below The Poverty Level In Last Year 32% 16.5% People Over 16 Unemployed 9% 9% Households With Food Stamp/Snap Benefits In Last Year 38% 19% Speak A Language Other Than English At Home 10% 15% Of Which, % That Are Fluent English Speakers 72% 60% Of Which, % That Are Non-Fluent English Speakers 28% 40% Notable differences between Tillamook and the state include: