150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland
Tel: 41 22 791 6033 Fax: 41 22 791 6506 e-mail: [email protected] Appeal Coordinating Office
Asia Regional
Asia Earthquake & Tsunamis - ASRE51 (Revision 1) Appeal Target: US$ 75,068,023 Balance Requested from ACT Alliance: US$ 32,370,663
Geneva, 18 February 2005
Dear Colleagues, A 9-magnitude undersea earthquake off the west coast of the northern Indonesian island of Sumatra set off massive tidal waves on the morning of 26 December 2004, which slammed into coastal towns and villages across south and south east Asia, killing over 280,000 people and affecting millions throughout the region.
Immediately ACT International members throughout the region mobilised relief assistance teams and relief supplies through their local partner networks. The assistance includes food, emergency shelter materials, medicines, and non-food items such as blankets, clothing and cooking utensils and water. Assessment missions are continuously underway and co-ordination is taking place with governments and other (I)NGOs as well as within the ACT Alliance. The relief phase is expected to continue for 3 months, but where possible the rehabilitation activities are planned to help people to become independent from relief distributions as quickly as possible.
This is a revision of (and replaces) the appeal for US$ 41.79 million issued on 7 January 2005 which replaced a preliminary appeal issued on 30 December 2004. Both appeals were fully funded. This revised appeal incorporates the programmes from the ACT members in Indonesia, Sri Lanka, India and Thailand, and adds an appeal for work with tsunami affected people in Somalia. The appeal is for work beyond the relief phase into rehabilitation and reconstruction and in some cases is for work until 31 December 2006. It is envisaged that further revisions will be made to the appeal during this period of time as plans change in the light of co-ordination with governments and other implementers.
As this Appeal incorporates different countries and implementing members the co-ordination and follow up of the implementation and reporting will be complex. Therefore provision for strengthened ACT Co- ordination in Geneva, in Indonesia and Sri Lanka is included in this appeal. There is also provision for some monitoring and a major evaluation and lesson learning component.
ACT is a global alliance of churches and related agencies working to save lives and support communities in emergencies worldwide. The ACT Coordinating Office is based with the World Council of Churches (WCC) and The Lutheran World Federation (LWF) in Switzerland.
Asia Regional – Asia Earthquake & Tsunami 2 ASRE51 Appeal (Revision 1)
Project Completion Date: Due to the magnitude of the disaster, longer term assistance to the affected will be necessary. To ensure the appropriate time for planning and implementation this Appeal will be for the period of two years to 31 December 2006
Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested
COUNTRY ACT MEMBER TARGETS INCOME, US$ BALANCE US$ PLEDGES, ETC REQUESTED
INDONESIA CWS 10,078,250 TOTAL 22,894,780 YEU 4,739,304 14,564,074 8,330,706 YTB 7,173,887 ACT Coord & CB 903,339 SRI LANKA NCCSL 14,947,128 JDCSI 1,759,684 7,501,083 9,705,729 TOTAL 17,206,812 ACT Coord & CB 500,000 CASA 23,157,847 INDIA LWSI 4,332,481 19,396,025 13,511,117 TOTAL 32,907,142 UELCI 5,416,814 THAILAND CCT 194,289 159,970 34,319 SOMALIA NCA 1,116,800 0 1,116,800 EVALUATION 148,200 81,904 66,296 ACT CO CO-ORD & COMMUNICATION 600,000 195,486 404,514 UNEARMARKED 798,818 ************** TOTALS 75,068,023 42,697,360 32,370,663
The table above shows the current funding status of this appeal. In order to ensure that all implementing partners are covered we ask that wherever possible you contribute unearmarked funding to the appeal. Where this is not possible we ask that you consult with the ACT Co-ordinating Office in advance about earmarking requirements so that we can ensure it is possible to accommodate such requirements. Please discuss any intent to submit applications to back donors with the ACT Coordinating Office in advance of submissions being made.
Please kindly send your contributions to the following ACT bank account:
Account Number – 240-432629.60A (USD) Account Name: ACT - Action by Churches Together UBS AG 8, rue du Rhône P.O. Box 2600 1211 Geneva 4, SWITZERLAND Swift address: UBSW CHZH12A
Please also inform Jessie Kgoroeadira ([email protected] ) or Beatrice Mayanga Kalumba (bmk@act- intl,org) of all pledges/contributions and transfers, including funds sent direct to the implementers.
For further information please contact: ACT Interim Director, Jenny Borden (phone +41 22 791 6032 or mobile phone + 41 79 203 6055) or ACT Appeals Officer, Mieke Weeda (phone +41 22 791 6035 or mobile phone +41 79 285 2916)
ACT Web Site address: http://www.act-intl.org
Jenny Borden Interim Director, ACT Co-ordinating Office
Asia Regional – Asia Earthquake & Tsunami 3 ASRE51 Appeal (Revision 1)
INDONESIA
I. REQUESTING ACT MEMBER INFORMATION
Church World Service (CWS) Indonesia
II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
CHURCH WORLD SERVICE (CWS) Indonesia has been operational with relief and development programs in Indonesia since 1964. CWS works through and with both faith based and secular organisations in the areas of disaster response, capacity building and social development, enhancing the access of the poorest to basic needs. CWS has offices in Jakarta, Makassar, Palu, Tentena, Poso, Manado and Soe. CWS has recently opened offices in Banda Aceh and Meulaboh as well Medan (ACT co-ordination office).
Over the last two years CWS has assisted thousands of the most vulnerable internally displaced (IDP ) families and conflict affected people with food, shelter, health (including psycho-social mental health – PMH- and HIV/AIDS), water, sanitation as well as non-food items in different areas of Indonesia such as Sulawesi and West Timor. In Central and Southeast Sulawesi CWS has provided emergency shelter materials and tools well as hygiene kits and non-food items to over 3,000 IDP families living in camps, makeshift shelters and host families (2003). In West Timor, CWS covers around 5,000 children in a supplementary feeding program and as many households participate in FFW/FFT (ongoing). In addition, CWS is implementing a Transitional Activities Program in Makassar (2001-2004) which includes food for work, supplementary feeding, economic revitalization and conflict resolution activities, as well as grants program with over 30 local NGO partners mostly in Aceh, Java, Bali and Sulawesi.
Implementing Partners Local NGO MAMAMIA (Masyarakat Makmur Mitra Adil : For a Prosperous and Just Society through Partnership) Faculty of Psychology, Harapan Bangsa School of Higher Education Norwegian Church Aid (NCA)
CWS works through and with local partners, both NGOs and CBOs. Only in emergencies and when local capacities are inadequate does CWS take a more direct approach by deploying program staff and opening offices. This was the case in Central Sulawesi where CWS currently has three offices, and is again the case with Aceh where CWS has opened offices in Banda Aceh and Meulaboh. However, CWS tries to use local resources as much as possible - this means identifying suitable local partners (process is currently under way) and hiring local field staff and / or partnering with local organisations (this is the case in Banda Aceh at the moment where CWS works with two local partners and has started recruiting local staff, in addition to deploying CWS staff).
CWS always signs a Memorandum of Understanding (MOU) with a local partner. The Humanitarian Code of Conduct and the ACT principles and guidelines form a part of this agreement. CWS partners are therefore aware of and committed to adhering to these principles. The SPHERE standards are disseminated (in English as well as Indonesian) as part of CWS’ capacity building program for local partners, and are followed by our partners in their work.
MAMAMIA : was established in 2003 as a non-governmental organisation. It has a several staff members with previous experience in both community development work and emergency relief operations. Before establishing MAMAMIA these staff members were working for another NGO that had worked with CWS in emergency relief in the highlands of Central Aceh, where conflicts between the Indonesian Army and the Free Aceh Movement set three major ethnic groups in the area into a circle of conflict. Working closely with CWS Indonesia staff, MAMAMIA conducted initial assessments following the tsunami and started distribution of essential food and non-food items.
Asia Regional – Asia Earthquake & Tsunami 4 ASRE51 Appeal (Revision 1)
MAMAMAI is also a partner of CWS Indonesia in a community development project in Montasik sub-district, Aceh Besar District. The organisation has been working with 100 farmers in several villages in Montasik sub- district from 2003 until present.
Harapan Bangsa: A private university, Harapan Bangsa boasted the only Faculty of Psychology in the Province of Aceh before the earthquake and tsunami struck. The university was partially destroyed by the tsunami which swept away most of the equipment but left the building standing. Many of the students were also killed in the tsunami. CWS has recruited, among others, the Dean of the Faculty of Psychology and several senior lecturers, as well as lecturers, alumni and students.
Norwegian Church Aid (NCA): According to the MOU signed between CWS Indonesia and NCA, NCA is providing temporary assistance to CWS Indonesia in the field of water and sanitation. CWS works mainly through local partner organisations, providing financial as well as programmatic and institutional assistance, bearing in mind that ultimately the local organisations will need to have the capacity to ensure sustainable programming. The CWS / NCA relationship is based on the same basic premise. As ACT members both CWS and NCA will adhere to the Code of Conduct.
III. DESCRIPTION of the EMERGENCY SITUATION
Background Aceh suffered unimaginable damage and suffering as a result of the earthquake and tsunami on 26 December, 2004. The latest figures from BAKORNAS on the human toll for the disaster indicate that some 108,110 bodies have been buried in NAD Province. The number of people reported missing remains 127,749. Meanwhile the number of displaced people in NAD stands at 426,849. BAKORNAS’ previous report on the 260,000 displaced people who are thought to be residing with extended families and communities has been taken out from its latest report considering the dynamic of those displaced persons. BAKORNAS plans to reassess the dynamic figure of the displaced persons by mid-February 2005.1
DESCRIPTION OF THE SITUATION IN THE AREA OF PROPOSED RESPONSE
Current situation and impact on human lives
Health & Nutrition: Malnutrition, especially among children under the age of five emerges as a concern. UNICEF conducted a rapid nutrition assessment survey in Banda Aceh and Aceh Besar on 17 – 19 January 2005. A convenient sample of 19 camps (camps in the open, camps in communal buildings and households with refugees) was selected. Weight and height/length measurements were taken for 614 children aged 6 months to 5 years and 334 women aged 18 to 45 years. In addition, a questionnaire was administered to assess the health condition and dietary intake. Efforts were made to measure all children in the sites visited.
The prevalence of global acute malnutrition, defined as <-2 z scores weight-for-height and/or oedema, was 12.7% among the children. Severe acute malnutrition, defined as <-3z scores weight-for-height and/or oedema, was 1.5%. No oedema was observed. Among women, the prevalence of low body mass index (BMI < 18.5) was 15.3%. These findings indicate a serious malnutrition is present in the community.
The health status of children was also problematic with 42.6% reporting diarrhoea, 69.7% coughing, 55.9% fever, and 34.6 vomiting in the past 2 weeks. Among women the prevalence was 16.9%, 44.7%, 26.0%, and 27.3%, respectively. Only 33.1% of children were reported to have had a measles vaccination and 12.9% of the women reporting that they received a tetanus vaccine.2
Micro-nutrients are essential for reducing mortality and morbidity due to infectious diseases because they boost the immune system. In addition, anaemia, largely due to iron deficiency, causes lethargy, impairs intellectual development of young children and reduces productivity. Under normal circumstances, anaemia prevalence
1 UN OCHA, Indonesia Earthquake and Tsunami: Situation Report No. 23, 1 February 2005. 2 Rapid Nutrition Assessment Banda Aceh and Aceh Besar, January 17-19, 2005. CDC Atlanta, mimeo.
Asia Regional – Asia Earthquake & Tsunami 5 ASRE51 Appeal (Revision 1) among Indonesian children under the age of five is already between 30% - 60%.3
It is therefore critical to improve the water and sanitation condition in order to control the health conditions of the population and to prevent further malnutrition. At the same time a campaign to de-worm the children should be implemented. It is important to improve the dietary intake of the population - the amount and quality of food aid and the nutritional diversification of food baskets should be improved. Supplemental feeding should be targeted to those in need and at high risk (with severe health conditions). Multi-micro-nutrient supplements should be given to children between 6 months and 5 years, and there is a need to facilitate the distribution of Vitamin A capsules.
Surveillance of nutritional needs along with promotion of appropriate child feeding must start immediately. Improving access to water and, especially, sanitation and means of personal hygiene remains of paramount importance. The most vulnerable group is unaccompanied children – estimated to be around 10,000 children. Reaching them with medical care and psychosocial support is of great importance.4
Shelter: Throughout the affected areas IDPs are living in schools, mosques, warehouses, community tents, and with host families. The majority of IDPs in Banda Aceh are currently located in three types of settlements5: temporary shelters (TS) such as schools and other public buildings, many of which need to be vacated soon; spontaneous settlements (SPS) where groups of IDPs have settled and receive assistance, ranging in size from over 1,000 to less than 10 people; Host communities (HC) - families who have taken in IDPs. It is estimated that the great majority of all IDPs in Banda Aceh are living with host families.
It is further believed that the majority of IDPs have moved from settlements to live with both neighbouring host communities and host communities in other parts of Aceh province. While the 14 January government list indicated 103 SPS in Banda Aceh, by 21 January the inter-agency exercise confirmed only 22 SPS where IDPs were still living. Many are apparently “day campers”, staying part time in the camp to receive food and supplies and part time with host families.
The majority of IDPs fall into two categories: those who have lost their homes and those whose homes were only partially damaged – the IDP population may be further reduced in the near future if the latter group is able to repair their homes.
Therefore the main challenge will be to support the immediate and livelihood recovery needs of IDPs living with host communities and those returning to try to rebuild.
Trauma: Signs of mental distress and disturbance are widespread and suicides in camps have been reported. Children survivors of the tsunami experienced an emotionally painful event in which they have lost one or both parents and in some cases separated from siblings or other family members. The shock of the event, the sudden fleeing form their homes and the distress of having routines disrupted in addition to living in overcrowded IDP camps is taking its toll. It is believed that the more direct the exposure to the traumatic event, the higher the risk for emotional harm.
Security situation in the area of proposed response For the time being the security situation is relatively secure. However, the long running conflict between the military and the separatist Free Aceh Movement (GAM) could be a factor contributing to insecurity in the future.
3 Helen Keller International Asia Pacific Regional Office, Aceh Fact Finding Mission Report: Jan 5-9, 2005. 4 IASC TASK FORCE ON ASISTANCE TO TSUNAMI AFFECTED COMMUNITIES, 31 January 2005. 5 UN OCHA Banda Aceh Office, IDP Humanitarian Situation in Banda Aceh District, 24 January 2005.
Asia Regional – Asia Earthquake & Tsunami 6 ASRE51 Appeal (Revision 1)
Location for proposed response
Banda Aceh (Banda Aceh and Aceh Besar)
Kabupaten / District Kecamatan / Sub-District # of IDPs / U5 Aceh Besar Suka Makmur 4,330 Montasik 6,384 Ingin Jaya 9,377 Peukan Bada 2,765 Krueng Barona Jaya 3,778 Darussalam 2,389 Kuta Baro 1,367 Darul Imarah 1,192 Lhoong 4,199 Banda Aceh Leung Bata 948 Meuraxa 115 Baiturrahman 353 Total 37,197 / 2,603
Number of children U5 is an estimate, based on the Helen Keller International assessment which found the proportion of under-fives in camps was 7% of the total estimated population, which is lower than the 10-11% under normal circumstances. One of the reasons may be that many people brought their younger children to stay with relatives instead of keeping them in the camps. Another reason for the smaller proportion of children under five is that more children died in the tsunami than adults. 6
Meulaboh (Aceh Barat and Nagan Raya)
Kabupaten / District Kecamatan / Sub-District # of IDPs / U5 Aceh Barat Johan Pahlwan 5,005 Samatiga 5,537 Nagan Raya Kuala 8,205 / 787 Darul Makmur 1,642/ 90 Total 20,389 / 877
CWS has ongoing interventions and assessments in all these areas. Clear needs such as food, water, shelter, and non-food items have been identified. The exact number of target beneficiaries in each sub-district is still subject to change and therefore there is a need for continuous data updates as well as tracking of IDPs. CWS will co- operate with other ACT partners in the field in this regard. The situation on the ground continues to be very fluid. Displaced populations continue to move frequently among host families and in and out of camps. In many areas, assessment information and accurate targeting of beneficiaries continues to present great challenges and will continue to do so until beneficiary stabilisation occurs.7
The situation on the ground changes fast – CWS staff report from Meulaboh that IDPs are already re-establishing their businesses and livelihoods. They are also returning to what is left of their villages. The government is planning to house IDPs in temporary camps, but reportedly some of the IDPs have left the barrack and camps and try to rebuild their destroyed houses with existing materials. It is therefore urgent to assist returning IDPs with tents as temporary shelter and livelihood recovery interventions to restart agriculture and fisheries in the affected areas. Mosquito nets are urgently needed due to the large areas of stagnant water left by the tsunami and replenished by heavy rains. Cases of Malaria have already been reported. There is a lack of clean water as well as lack of soap and hygiene products in most areas along the west coast. The number of latrines is insufficient and hygiene and sanitation education as well as improved solid waste management would be beneficial.
Response to date
6 Helen Keller International Asia Pacific Regional Office, Tsunami Relief Report 13 – 30 January 2005. 7 Robert Turner, UN OCHA / OCHA Coordinator for Banda Aceh until Jan 28. Stated at UN-OCHA/Interaction meeting February 4, 2005.
Asia Regional – Asia Earthquake & Tsunami 7 ASRE51 Appeal (Revision 1)
Banda Aceh (Banda Aceh and Aceh Besar) The Medical Team in Banda Aceh has been operating a Mobile Clinic in conjunction with the CWS Psycho- social Mental Health (PMH) team targeting IDPs in host families and communities. The areas covered are the sub-districts of Darussalam, Darul Imarah, Suka Makmur, Kuta Baro, Darul Imarah, Lhok Nga, Suka Makmur and Montasik. The number of patients treated to date is over 1,100. The CWS Medical Team of three doctors, with assistance from local Acehnese volunteers acting as translators, are equipped with IMA Medicine Boxes containing drugs and medical products to treat common illnesses. The psycho-social support team consisting of two CWS staff and three staff from our local partner, Harapan Bangsa, is providing trauma counseling (person-to- person counseling and groups counseling) and community-based interventions. In addition, a schedule was set up to provide regular on-site counseling and informal learning and playing for 3-5 year old children and 6-12 year old children in two IDP camps.
CWS and MAMAMIA have distributed various NFIs, water, and food in Banda Aceh and Aceh Besar.
Commodities Sub Packages Food Date Villages Districs Amount Health Min.Wat Tents Blankets Inst. Cooki Kits er Bottle Unibis BP-5 Noodles es Darul - - - 5 Jan'05 Imarah Lamreueng 101 202 303 101 - Meuraxa & Guece Baturrahm Inem, - - - - 6 Jan'05 an K.Jato, 351 702 1,053 351 - Neusu, Lamlagang Suka Makmur Lambaro - - - 7 Jan'05 & Sibreh, 305 610 915 220 85 - Darul Aron, Gue - - - Imarah Gajah 77 154 231 - 77 - Darussala Tanjung - - - 8 Jan'05 m Slamat 160 320 480 - 160 - Darussala - - m Lampuuk 267 534 801 - 267 - Suka Blangcut - - - Makmur Sibreh 138 276 414 - 138 - 11Jan'0 Pekan Lampulo - - 5 Bada Nusa 90 90 90 180 450 - - 13 Suka Meunasah - - - Jan'05 Makmur Tuha 185 81 185 - - - Suka Seumeureu - - Makmur ng 161 70 132 322 705 - - 14 - - Jan'05 Kuta Baro Lamceu 649 301 649 1,298 1,947 - - 15 Barona Ieu Masen - - Jan'05 Jaya Ulee Karen 346 146 232 1,038 806 - - Aneuk 17 Suka Galong - - Jan'05 Makmur Baro 97 57 97 291 194 - - - - - Montasik Mata Ie 201 100 201 603 - - 18 Darussala Tanjung - - - Jan'05 m Dayah 658 306 658 1,974 - - Darul Mata Ie/ - - - Imarah TVRI 159 159 159 477 - - Pekan Lampulo - - - Bada Nusa 126 126 126 378 - - Darul - - - Imarah Gue Gajah 126 79 126 378 - - Darul Kopri - 16 24 - -
Asia Regional – Asia Earthquake & Tsunami 8 ASRE51 Appeal (Revision 1)
Imarah Garot 24 72 - - 19 Lamseupeu - - - Jan'05 Lung Bata ng 316 146 316 948 - - Barona Ieu Masen - - - Jaya Ulee Karen 206 90 211 633 - - Deah - - - Kuta Baro Lamrabo 337 186 337 1,011 - - Darussala Tanjung - - - m Slamat 120 71 120 260 - - Darussala Lamtingpe - - - m ng 244 150 244 244 - - 20 Guece - - - Jan'05 Meuraxa Inem 21 11 21 21 - - Lampener Lamblangtr - - - ut ieng 153 93 153 153 - - Pekan Cot - - - Montasik Goh 162 82 162 162 - - 25 Darussala Miruk - - - Jan'05 m Taman 320 166 320 - - - Darul - - - Imarah Lamreueng 101 48 101 - - - Suka Seumeureu - - - Makmur ng 64 24 64 - - - Aneuk Suka Galong - - - Makmur Baro 95 45 95 - - - 26 Barona - - - Jan'05 Jaya Baet 206 115 206 - - - Suka Reuhat - - - Makmur Tuha 53 21 53 - - - Darul - - - Imarah Lamsiteh 73 44 73 - - 73 27 Darul - - - Jan'05 Imarah Lamblang 85 64 85 - - 85 Darussala - - - m Angan 300 134 300 - - 300 Sibreh Suka (Posko - - - - - Makmur Mesj.) 15 - - - 28 Darul - - - Jan'05 Kamal Lambleut 128 85 128 - - 128 29 Data - - - Jan'05 Montasik Makmur 8 5 8 - - 8 - - - Montasik Cot Bagi 39 24 39 - - 39 Cot - - - Montasik Mancang 44 20 44 - - 44 Peurumpin - - - Montasik g 28 18 28 - - 28 Kaya - - - Montasik Kunyet 125 80 125 - - 125 Darul Imarah Leublang 10 30 Darussala Lam Asan - - Jan'05 m Siem 126 4 72 126 - - 126 Darul - - - Imarah Lagang 86 46 86 - - 86 Darul Lamkawe - - - - - Imarah (Cot Gue) 20 - - - 31 - - - - - Jan'05 Lhok Nga Lampuuk 10 - - - Krueng 1 Feb Barona - - '05 Jaya Lampermai 246 10 246 - - 246 Darussala - - m Lamklat 66 2 66 - - 66
Asia Regional – Asia Earthquake & Tsunami 9 ASRE51 Appeal (Revision 1)
SMP 3 B. Baiturrah Aceh - - man (camp) 70 70 - - 70 Menasah - - Intan 396 24 396 - - 396 Menasah - - Bak Trieng 90 6 90 - - 90 2 Feb Suka Lamgeu - - '05 Makmur Baro 117 117 - - 117 Klen - - Manyang 140 140 - - 140
Total 8,786 101 3,371 7,249 13,241 8,299 672 727 2,167
Meulaboh (Aceh Barat and Nagan Raya)
CWS and NCA have supplied clean water, storage facilities, taps and pit latrines in the following locations in the Meulaboh area.
Kabupaaten Kecamatan Village Location No of Beneficiary Households Suak Nie Tent 48 Aceh Barat Johan Pahlawan Suak Raya Tent 362
Pulo Ie Public Bldgs & 140 Barracks Kuala 151 Desa Cut Me Tent & host families 160 Nagan Raya 200 Alue Bilie Warehouse 37 Darul Makmur Blang Baru Warehouse 54
TOTAL 1,152
IV. TARGETED BENEFICIARIES
Target beneficiaries are Tsunami-affected people8, in particular IDP families voluntarily returning or resettling within Aceh (outside of government-sponsored resettling schemes) and those living with host families or in spontaneous settlements (SPS). CWS will target the poorest and most vulnerable among these, in particular focusing on women, children, and the poor.
Location Banda Aceh, Aceh Besar, Aceh Barat and Nagan Raya.
Criteria for the selection The target beneficiaries are the most vulnerable among the displaced in Aceh, especially the poor, women, as well as children under five. The rationale behind the choice for this target population is that the vast majority of IDPs are women and children and that poor people are affected worse by disasters than non-poor as they lack the capacity to rebuild their livelihoods without assistance.
The beneficiary selection is based on criteria such as: IDPs living with host families or in makeshift shelters and camps without adequate shelter and / or water and sanitation facilities; IDPs without access to labour markets and / or depending on out-side assistance, especially those in remote rural areas;
8 Rather than artificially creating IDPs, tsunami affected people might be a more appropriate term as it includes host communities.
Asia Regional – Asia Earthquake & Tsunami 10 ASRE51 Appeal (Revision 1)
IDP families with children under five Large number of family members (high dependency ratio) Vulnerable families among the IDPs: female headed households, widows, children, elderly, and unemployed families with little other means of support People or families who have not received any assistance
CWS involves both local organisations and all stakeholders in the beneficiary selection process: primary stakeholders such as the tsunami affected people, secondary stakeholders such as local NGOs, and key stakeholders such as host communities and local government.
V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Goal: to save the lives and rebuild the livelihoods of Tsunami affected people in Banda Aceh, Aceh Besar, Aceh Barat, and Nagan Raya.
BANDA ACEH (BANDA ACEH AND ACEH BESAR)
CHURCH WORLD SERVICE
Objectives (for a timeframe of 24 months): 1) To improve the health and nutritional status of 1,000 children under the age of five and provide health services to 1,500 people, as well as reproductive health services to 1,000 women and men and 1,000 adolescents. 2) To provide psycho-social support for 2,500 traumatized survivors, particularly children. 3) To provide shelter materials and tools for rehabilitation /reconstruction for 1,000 families as well as emergency shelter (family tents) to 860 families. 4) To provide assistance to re-establish rural livelihoods for 1,000 households 5) To provide capacity building for local partners (NGOs / CBOs)
MAMAMIA
Objectives 1) To provide emergency food and non-food items to 3,000 families Timeframe: 2 months
2) To provide assistance to re-establish rural livelihoods for 200 households. Timeframe: 24 months
3) To provide clean water to 800 households Timeframe: 12 months
MEULABOH (ACEH BARAT AND NAGAN RAYA)
CHURCH WORLD SERVICE
Objectives 1) To provide emergency food and non-food items to 1,000 families Timeframe: 3 months
2) To provide emergency shelter (family tents) 940 families Timeframe: 4 months
3) To provide psycho-social support for 500 traumatised survivors, particularly children. Timeframe: 24 months
Asia Regional – Asia Earthquake & Tsunami 11 ASRE51 Appeal (Revision 1)
4) To provide clean water supply and sanitation facilities to 50,000 IDPs. Timeframe: 24 months Note: CWS is assisted by NCA for this objective. NCA is providing equipment and technical support.
5) To provide assistance to re-establish rural livelihoods for 200 households Timeframe: 24 months
6) To provide capacity building for local partners (NGOs / CBOs) Timeframe: 24 months
ACTIVITIES: BANDA ACEH (BANDA ACEH AND ACEH BESAR)
CHURCH WORLD SERVICE
HEALTH & NUTRITION
Distribution of emergency food rations Supplementary feeding: Community feeding centres will be set up providing wet feeding using “Kids against Hunger” (KAH) fortified food (a food mixture comprised of fortified soybean, essential vitamins and minerals, vegetables and rice). For the first three months CWS will provide multi - micronutrient supplementation (iron syrup and zinc tablets, after that “multi-micronutrient supplefer sprinkles” in collaboration with Helen Keller International). Distribution of KAH fortified food which will be combined with:
Cooking/ food preparation demonstrations: Mothers of 1,000 under-five children will be shown how to prepare the KAH food before they feed their children. Each mother will take part in food preparation on a scheduled basis. The importance of micro-nutrients will be explained.
Early childhood development: Different psychomotor stimulation activities for children will be linked to the feeding session to stimulate psychomotor development and reduce trauma after the disaster in collaboration with PMH core working group
Anthropometric measurements: Weight and height measurements of the under-five children will be taken for surveillance and monitoring purposes. The weight will be plotted in a growth monitoring card for feedback purposes.
Health & nutrition education: Health and nutrition education will be provided to the mothers of under-five children to improve their health and nutrition knowledge so as to prevent their children from falling into a state of malnutrition. CWS will use IEC materials already developed that will be revised and tailored to the local context.
Hygiene & sanitation education: CWS will provide health and sanitation education to the beneficiaries to improve their knowledge about essential hygiene behaviour and raise awareness on health and sanitation. CWS will use IEC materials already developed that will be revised and tailored to the local context.
Training of cadres: CWS will conduct a training of cadres to improve their health and nutrition knowledge and to ensure that the program is implemented properly.
Health post rehabilitation: Physical rehabilitation of health posts and provision of essential equipment
Health services: Health services, including reproductive health (family planning information and services, STIs including HIV/AIDS, adolescent health, sexual and gender-based violence)
Distribution of baby kits, health kits and relief kits.
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PSYCHO-SOCIAL SUPPORT Training Early child development Counselling Creating safe spaces for children / child centers
Social, recreational and cultural activities to promote normalcy and social connections in the lives of the affected children and as an element of the overall care provision. For example drawing, sports, play, spiritual healing, theatre, story telling etc.
SHELTER CWS will provide shelter material for repair and reconstruction as well as family tents.
LIVELIHOOD RECOVERY To initiate rehabilitation and reconstruction programmes for the tsunami affected communities, enabling them to rebuild their livelihoods. This includes: income-generation activities Communal infrastructure Assistance and Capacity building
The program will focus on agriculture and rural livelihoods providing seeds, tools, fishing gear and boats, and training. Special attention will be paid to the needs of disabled through a Community-based Rehabilitation (CBR) program.
CAPACITY BUILDING Training for local partner MAMAMIA: community organisation and development Monitoring and evaluation disaster management and preparedness training (DMPT) finance Administrative support (computer equipment etc.)
MAMAMIA
FOOD & NON-FOOD ITEMS (for 3,000 families according to their objectives).
Food Items Rice 100 kg Vegetable oil 5 kg Sugar 10 kg Eggs 30 Dried fish 3 kg
Non-Food Items Cooking stove 1 Kerosene 30 ltr Wok 1 Cooking pan 1 Rice steamer 1 Rice Spoon 1 Frying Spoon/Cooking Spoon 1 Plate 6
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Glass 6 Spoon 6 Water bucket 5 lt 1 Jerrycan 20 lt 1
Sarong 2 Praying Cloth 2 Unstitched cloth/Bed sheet 2 Praying Mat 2 Men's underwear 6 Women's underwear 6 Children's underwear 6 Sanitary Napkin 60
LIVELIHOOD RECOVERY Income generation program targeting 200 farmers and their families.
POTABLE WATER MAMAMIA has received funding from CARITAS for a housing reconstruction project in sub-district Lhoong and, with funding and technical support from CWS, will provide clean water as part of this project.
MEULABOH (ACEH BESAR AND NAGAN RAYA)
CHURCH WORLD SERVICE
PSYCHO-SOCIAL SUPPORT Training Early child development Counselling Creating safe spaces for children / child centres
Social, recreational and cultural activities to promote normalcy and social connections in the lives of the affected children and as an element of the overall care provision. For example drawing, sports, play, spiritual healing, theatre, story telling etc.
WATER SUPPLY & SANITATION (WITH SUPPORT FROM NCA) The project has three main activities carried out by CWS staff and NCA personnel: Water production and water distribution Construction of pit latrines Drilling of boreholes
One purification unit with a total capacity of 20 m3/hour is now producing and has been put into operation. Another unit is also in place with the capacity of 30m3/hour and will be put into production at the beginning of February. With 20 m³ of clean water being produced per hour for thousands of water users per day this has already had a significant positive impact on the community.
Key aspects of this success are: Equipment and technical assistance from NCA in the form of personnel and training for CWS staff; Good co-ordination and contacts with local leadership; Good co-ordination with other organisations working in the potable water and sanitation field.
The project, once up and running, is going to be handed over to CWS staff. This hand over is scheduled to take place by the end of March 2005.
Other activities are hygiene and sanitation education focusing on key hygiene behaviours such as hand washing
Asia Regional – Asia Earthquake & Tsunami 14 ASRE51 Appeal (Revision 1) with soap.
FROM NORWEGIAN CHURCH AID (NCA):
No. Items Unit Requested 1 Erectable warehouses 6 units (4 in the Meulaboh area and 2 in Banda Aceh) 2 4 WD Vehicles 5 units 4-WD mini-truck and 5 units trucks ( 8 are in Meulaboh and 2 in Banda Aceh) 3. Family tents 800 units 4. Communication Equipment 2 Satellite phones 5. Emergency food ration 30 Metric Tons 6. Blankets 1.000 units 7. Water equipment 2 units, each caters 25,000 IDPs 8. Personnel to operate the water equipment 5 persons
SHELTER CWS will provide 940 family tents
LIVELIHOOD RECOVERY Income generation program targeting 200 farmers and their families.
NON-FOOD ITEMS Basic emergency non-food items such as mats, blankets, kitchen utensils, mosquito nets, school kits, and hygiene kits for 1,000 families.
FOOD ITEMS
Food Items Rice 100 kg Vegetable oil 5 kg Sugar 10 kg Eggs 30 Dried fish 3 kg
CAPACITY BUILDING Training for local partners: community organisation and community development monitoring and evaluations disaster management and preparedness training (DMPT) finance
Administrative support (computer equipment etc.)
Project implementation methodology Purchasing, procurement and distribution of aid will be implemented by CWS in co-ordination and collaboration with local partners and volunteers as well as other key stakeholders.
CWS works through local NGOs / CBOs and helps them to help the local communities and IDPs, taking into consideration both the principles of the Code of Conduct and the SPHERE standards. This will strengthen local NGOs / CBOs and support local coping mechanisms which traditionally rely on local organisations such as NGOs or churches and mosques to deal with sudden crises. CWS Indonesia mainly works through local NGOs (or Yayasans). In an emergency, however, CWS goes in first and then looks for a local partner – an approach that they call rantai. CWS will use its rantai concept of not only providing the materials but also giving institutional support.
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If a local partner has been identified, and after training / capacity building of this partner has taken place, the activities are gradually handed over so that CWS can pull out after about 6 months (depending on the emergency situation this period can be considerably shorter or longer). If no local NGO with sufficient capacity can be identified, CWS has two options: capacity building of local Yayasans so they can take over the activities later, or implementation by CWS itself.
CWS aims to implement a program that treats the target beneficiaries with respect and dignity, builds confidence and improves people’s self-esteem. The internally displaced people have experienced much trauma and lost everything. Re-building peoples livelihoods is more than just providing them with emergency shelter and or a health kit (although these items will make a significant change in the lives of the displaced people). It also involves livelihood recovery as well as trauma counselling. Training and outreach is necessary to improve sanitation and health behaviour.
Involvement of local communities Stakeholder Meetings/ Focus Group Discussions CWS has already discussed the proposed programs with some of the key stakeholders involved, such as IDPs, local government representatives, village heads and local NGOs. The outcome of these discussions was used in preparation of this appeal. CWS will continue its meetings in each target area to communicate the nature of the program to the key stakeholders involved. The issue of IDPs and assistance to IDPs will involve all stakeholders, not least the host communities. Involvement of the host families is necessary to avoid conflicts about the assistance program between IDPs and the local communities and to speed up the distribution of goods (lessons learned from a.o. West Timor).
Participatory Assessments CWS has already identified needs and priorities for assistance. However, in each target area CWS and its local partners will conduct another participatory needs assessment to validate whether the proposed activities addresses the felt needs of displaced men and women and we will make adjustments where necessary.
The IDPs themselves will build all shelter or sanitation facilities, with technical assistance from CWS and its partners, thereby reducing cost and creating a sense of ownership, crucial for the sustainability of the project.
CWS’ objective is to complement programs run by the government, INGOs, local NGOs and charitable organisations, not to duplicate them. The target beneficiaries will be selected in co-ordination with the local government and local organisations.
The CWS partners will implement the project with their staff. CWS staff will closely monitor all activities. CWS aims to work with emerging civil society groups in Indonesia who may not have the institutional capacity yet to carry out programs on their own, but who have many good ideas and a better understanding of the local situation. Due to CWS’ long history in Indonesia, the number of local partner organisations is quite extensive.
Special Concerns CWS will implement two activities as part of its health interventions specifically addressing HIV/AIDS and gender: A program on prevention and treatment of STIs, including reducing the transmission of HIV, targeting 1,000 IDPs; and A program to prevent sexual and gender-based violence, training 500 people on gender and sexual violence through 10 women’s groups.
SPHERE standards CWS always takes the SPHERE standards into consideration in emergency response – examples include participatory processes for the identification of appropriate shelter solutions (floor space per person etc.) as well as minimum standards in service provision such as water (liter/person/day) and sanitation.
Inputs for project implementation
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Capital assets in excess of US$ 500
Office furniture unit 2 Generator unit 3 Computers / notebook unit 20 Printers unit 6 Communication tools unit 1 Projector / LCD unit 2 Handy cam unit 2 Vehicles (4WD) unit 4 Motorcycle unit 20 Radio Communication unit 3
Upon completion of the project these assets will be donated to CWS’ local partners or the Indonesian government, in accordance with prevailing Indonesian regulations on foreign donations. This also applies to all equipment and vehicles donated by NCA to the CWS/NCA program, unless otherwise renegotiated between CWS and the Government of Indonesia.9
Planning assumptions, constraints and prioritisation
Assumptions: The necessary supplies will be procured in a timely manner. CWS will continue to be able to operate in Aceh without constraint The security situation does not deteriorate and does not hamper operations. The target population will not be displaced again or prevented from returning. Access to shelter and improved WSS facilities will enable IDPs to re-build their livelihoods. Provision of basic emergency non-food items such as mats, blankets, cooking utensils, and mosquito nets will meet critical needs.
Constraints High mobility of displaced population - large number of IDPs and high mobility mean lack of correct information on location and needs of the displaced Access to some areas still poor
Transition / Exit Strategy By working with local partners, CWS will build local capacity through training and grants for a wide variety of programs. This approach builds institutional knowledge and puts structures in place, which will ensure that local NGOs have the capacity to carry on without the support of CWS.
CWS assistance will transition from rantai to pilar, meaning a transition from direct implementation together with local partners (NGOs and CBOs) to a handing-over of the activities to local partners. Under its pilar program, CWS has supported more than 50 local NGO partners in Indonesia since 1999 by not only providing grants but also through technical assistance and capacity building.
VI. ADMINISTRATION AND FINANCE
The project will be implemented by three teams based in three offices located strategically in the two geographical target areas (Banda Aceh, Medan, and Meulaboh), supported by sector specialists who will provide technical assistance across geographical areas (TA for shelter, PMH, Water Supply and Sanitation, and Health & Nutrition). The sector specialists will be based either in the CWS office in Banda Aceh or in the CWS head office in Jakarta.
In association with the implementing partners, CWS Indonesia will be responsible for this program. CWS will ensure that the program is run with efficiency, transparency and accountability in all aspects. CWS will ensure
9 MOU between CWS and NCA, p.4
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The implementing partners will be required to report to CWS Indonesia on a regular basis. After completion of the program, CWS Indonesia will prepare the required reports, taking into account the details of its monitoring and evaluation reports and partner reports.
Finance The Finance and Administration divisions of the CWS Indonesia will make sure that financial and management aspects are dealt according to established ACT budgetary guidelines and reporting procedures. All payments will need the approval of the Program Manager and regular financial updates will be provided to donors as required. At the end of the project, the Co-ordinator Finance and Administration (F&A) will collect the supporting documents from the partners and carry out an internal audit. An external audit will also be carried out upon completion of the project. Reports will be submitted to the ACT as per schedule and in the prescribed form.
Besides the external audit, CWS will together with the other two Indonesian members of the ACT International Alliance, participate in a process of monitoring and training organized by Ernst and Young. The monitoring and training will include monitoring (every four months, at the levels of the accounts in Jakarta and Medan) and training workshops (every four months together with the other ACT members). Ernst and Young applied a special (discount) rate for this because this program is for helping the victims of the Tsunami.
VII. MONITORING, REPORTING & EVALUATIONS
CWS Indonesia will be responsible for the administration of the program, implemented in conjunction with local NGOs, such as MAMAMIA, as well as CBOs, as partner agencies. CWS will run the program with efficiency, transparency and accountability in all aspects. CWS will ensure that the project is following its objectives effectively. CWS will also assist the partner agencies, NGOs and CBOs, as needed for on-the-ground or administrative support. These implementing partners will report to CWS Indonesia. During and after completion of the program, CWS Indonesia will prepare the required reports, taking into account the details of its monitoring and evaluation reports and partner reports. CWS will have an external audit conducted upon completion of the project. CWS will submit reports to ACT as per schedule and in the prescribed form.
Reporting Schedule Relief Phase narrative and financial reports to be received by ACT CO by 31 March 2005. Following interim narrative and financial reports to be received every six months - 30 September 2005, 31 March 2006, 30 September 2006 and Final narrative and financial reports to be received by ACT CO three months after the closing date of the appeal - by 31 March 2007 if the implementation period is two years.
VIII. CO-ORDINATION
CWS Indonesia is working through and with local NGOs, both faith-based and secular. CWS is also working closely with the Ministries of Health and Social Welfare, both at the national as well as the local level (provincial / municipal / district and sub-district agencies), especially DepSos (Ministry of Social Welfare) and Satkorlak.
CWS has set up offices in Banda Aceh and Medan and co-ordination mechanisms among ACT members -- Yakkum Emergency Unit (YEU) and YTB (Yayasan Tangguh Bencana). CWS is working closely with the National Disaster Relief Agency of the Provinces of North Sumatra and Nanggroe Aceh Darussalam (Badan Penanggulangan Bencana Nasional Sumatra Utara dan NAD), as well as other international and national organisations.
The current collaboration between Helen Keller International (HKI) and CWS on the distribution of micro- nutrient supplements in other parts of Indonesia is hoped to continue in Banda Aceh, noting that HKI returned from their field assessment with a priority to ensure that immediate action is taken to enhance Vitamin A distribution and coverage and multiple vitamin/mineral supplements need to be provided to complement food aid.
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IX. BUDGET
ESTIMATED EXPENDITURE
DIRECT ASSISTANCE Description Typ of No of Unit Cost IDR Budget IDR Budget US$ Unit Units BANDA ACEH (Aceh Besar, Banda Aceh) Health & Nutrition Supplementary Feeding Program package 1,000 1,750,000 1,750,000,000 194,444 Health post rehabilitation infrastructure package 68 10,000,000 680,000,000 75,556 Health & Nutrition education months 12 30,000,000 360,000,000 40,000 Hygiene and Sanitation Education package 12 10,000,000 120,000,000 13,333 Training cadres months 12 20,000,000 240,000,000 26,667 Reproductive Health (incl. HIV/AIDS see detail program 4,402,000,000 489,111 prevention) Health Service package 1,500 50,000 75,000,000 8,333 IMA Medicine box package 110 32,400,000 3,564,000,000 396,000 Mosquito nets unit 40 Emergency food ration package 1,700 50,000 85,000,000 9,444 Dry Foods package 3 12,600,000 37,800,000 4,200 Baby Kits package 5,000 542,049 2,710,242,792 301,138 Health kits package 50,000 109,536 5,476,799,942 608,533 Relief Kits package 1,512 360,000 544,320,000 60,480
Psychosocial Support Trauma counseling - Training for volunteers location 12 20,000,000 240,000,000 26,667 - Counseling materials package 12 20,000,000 240,000,000 26,667 Early Child Development - Training for volunteers location 12 20,000,000 240,000,000 26,667 - Early Child Development materials package 2,000 585,000 1,170,000,000 130,000 - School Supplies package 10,000 144,834 1,448,336,088 160,926 - Kid kits package 952 216,000 205,632,000 22,848 Safe spaces for children / Child Centers package 9 75,000,000 675,000,000 75,000
Shelter Shelter (family tents, warehouses, meeting LS 10,000,000,000 1,111,111 tents, beds, sheets, tables & chairs etc). Blankets package 18,665 37,481 699,577,093 77,731
Livelihood Recovery Communal infrastructure package 5 200,000,000 1,000,000,000 111,111 Income generation activities HH 1,000 5,000,000 5,000,000,000 555,556 Assistance and capacity building package 5 50,000,000 250,000,000 27,778
Capacity Building MAMAMIA Capacity Building MAMAMIA Package 6 50,000,000 300,000,000 33,333
Direct Program Related Cost Salaries for staff (Aceh & Medan) (see detail personnel) 2,183,600,000 242,622 Staff Benefits month 24 7,200,000 172,800,000 19,200
MAMAMIA Food & Non Food Item Food package package 6,000 300,000 1,800,000,000 200,000 Kitchen utensils package 3,000 300,000 900,000,000 100,000 Clothes package 3,000 300,000 900,000,000 100,000 Livelihood Recovery
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Income generating activities HH 200 5,000,000 1,000,000,000 111,111 Water Supply Clean Water Supply Unit 800 2,000,000 1,600,000,000 177,778
Direct Program Related Cost Salaries for staff 24 18,645,833 447,500,000 49,722 Capacity building / Admin support 24 13,608,333 326,600,000 36,289
MEULABOH (Nagan Raya & Aceh Barat) Psychosocial Support Trauma counseling Training for volunteers location 6 10,000,000 60,000,000 6,667 Counseling materials package 3 10,000,000 30,000,000 3,333 Early Child Development Training for volunteers location 6 10,000,000 60,000,000 6,667 Early Child Development materials package 210 585,000 122,850,000 13,650 Safe spaces for children / Child Centers package 3 75,000,000 225,000,000 25,000 Water Supply & Sanitation Hygiene and Sanitation Education package 12 10,000,000 120,000,000 13,333 Emergency Latrine package 1,000 3,000,000 3,000,000,000 333,333 Improve drinking water supply & sanitation package 1 11,250,000,000 11,250,000,000 1,250,000 facilities (NCA) Livelihood Recovery Income generating activities HH 200 5,000,000 1,000,000,000 111,111 Assistance and capacity building package 2 50,000,000 100,000,000 11,111 Food & Non Food Item Food package package 3,000 300,000 900,000,000 100,000 Mosquito nets package 3,000 50,000 150,000,000 16,667 Mats package 5,000 30,000 150,000,000 16,667 Kitchen utensils package 1,000 300,000 300,000,000 33,333 School Kits package 3,000 144,834 434,500,826 48,278 Blankets package 10,000 37,481 374,806,907 41,645 Hygiene Kits package 1,000 200,000 200,000,000 22,222
Capacity Building of CBOs Capacity Building of CBOs Package 6 50,000,000 300,000,000 33,333
Direct Program Related Cost Salaries for staff: (see detail personnel) 1,130,600,000 125,622 Staff Benefit months 24 3,300,000 79,200,000 8,800 Personnel and experts from Norway (NCA) package 1 1,395,000,000 1,395,000,000 155,000
TOTAL DIRECT ASSISTANCE 72,226,165,649 8,025,130
TRANSPORT, STORAGE, HANDLING & RELATED COSTS Transport Transporting Medan - Aceh months 24 24,000,000 576,000,000 64,000 Transporting Medan - Meulaboh months 24 24,000,000 576,000,000 64,000 Local distribution months 24 28,000,000 672,000,000 74,667 Rent car months 6 14,000,000 84,000,000 9,333 Vehicle operation months 24 14,000,000 336,000,000 37,333
Storage Warehouse in Medan & Banda Aceh month 24 20,000,000 480,000,000 53,333 Warehouse labor months 26 9,000,000 234,000,000 26,000 Warehouse security months 26 12,000,000 312,000,000 34,667
Handling - loading /offloading month 24 20,000,000 480,000,000 53,333
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TOTAL TRANSPORT, STORAGE & 3,750,000,000 416,667 HANDLING
Office Furniture & Equipement Office furniture unit 2 45,000,000 90,000,000 10,000 Generator unit 325,000,000 75,000,000 8,333 Computers / notebook unit 20 10,000,000 200,000,000 22,222 Printers unit 63,000,000 18,000,000 2,000 Communication tools unit 1 10,000,000 10,000,000 1,111 Projector / LCD unit 2 15,000,000 30,000,000 3,333 Handy cam unit 2 10,000,000 20,000,000 2,222 Vehicles (4WD) unit 4 250,000,000 1,000,000,000 111,111 Motorcycle unit 2010,000,000 200,000,000 22,222 Radio Communication unit 3 40,000,000 120,000,000 13,333 1,763,000,000 195,889
INDIRECT COST: PERSONNEL, ADMIN, OPS & OTHER SUPPORT COSTS BANDA ACEH Staff salaries Salaries for staff: (see detail personnel) LS 583,700,000 64,856
Staff benefits Insurance & medical allowance month 24 3,000,000 72,000,000 8,000 Housing allowance month 24 25,000,000 600,000,000 66,667 Travel Airplane ticket month 24 15,000,000 360,000,000 40,000 Per diem month 24 15,000,000 360,000,000 40,000
Office operations Office rent in Banda Aceh Month 24 10,000,000 240,000,000 26,667 Office utilities in Banda Aceh Month 24 5,000,000 120,000,000 13,333 Office stationery in Banda Aceh Month 24 4,000,000 96,000,000 10,667
Communications Telephone & fax Month 24 15,000,000 360,000,000 40,000 Mailing Package 241,000,000 24,000,000 2,667
MEULABOH: Staff salaries Salaries for staff: ( see detail Personnel) LS 292,500,000 32,500
Staff benefits Insurance & medical allowance month 24 2,400,000 57,600,000 6,400 Housing allowance month 24 25,000,000 600,000,000 66,667
Travel Airplane ticket month 24 15,000,000 360,000,000 40,000 Per diem month 24 15,000,000 360,000,000 40,000
Office operations Office rent in Meulaboh Month 24 10,000,000 240,000,000 26,667 Office utilities in Meulaboh Month 24 5,000,000 120,000,000 13,333 Office stationery in Meulaboh Month 24 2,000,000 48,000,000 5,333
Communications Telephone & fax Month 24 15,000,000 360,000,000 40,000 Mailing Package 241,000,000 24,000,000 2,667
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MEDAN: Staff salaries Salaries for staff: ( see detail personnel) LS 390,000,000 43,333
Staff benefits Insurance & medical allowance month 24 1,200,000 28,800,000 3,200 Housing allowance month 24 25,000,000 600,000,000 66,667
Travel Airplane ticket month 24 30,000,000 720,000,000 80,000 Accommodation month 2410,000,000 240,000,000 26,667 Perdiem month 2410,000,000 240,000,000 26,667
Office operations Office stationery in Medan Month 24 4,000,000 96,000,000 10,667
Communications Telephone & fax Month 24 20,000,000 480,000,000 53,333 Mailing Package 241,000,000 24,000,000 2,667
JAKARTA Staff salaries Salaries for staff ( See detail personnel) 221,000,000 24,556
Staff benefits Insurance & medical allowance month 24 200,000 4,800,000 533
Travel Airplane ticket month 24 30,000,000 720,000,000 80,000 Accommodation month 2410,000,000 240,000,000 26,667 Perdiem month 2410,000,000 240,000,000 26,667
Communications Telephone & fax Month 24 15,000,000 360,000,000 40,000 Mailing Package 241,000,000 24,000,000 2,667 TOTAL: 9,906,400,000 1,100,711
AUDIT, MONITORING, TRAINING & EVALUATION Monitoring and training (Ernst and Young year 1 599,400,000 66,600 auditor) year 2 719,280,000 79,920 Audit of ACT Funds (Ernst & Young package 2 250,000,000 500,000,000 55,556 auditor) Joint evaluation of program in the field package 2 20,000,000 40,000,000 4,444 CAPITAL ASSETS Vehicles (4WD) unit 4 250,000,000 1,000,000,000 111,111 Motorcycle unit 2010,000,000 200,000,000 22,222
TOTAL 3,058,680,000 339,853
TOTAL EXPENDITURE 90,704,245,649 10,078,250 Exchange Rate; Local Currency : 1USD 9,000
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I. REQUESTING ACT MEMBER INFORMATION
Yakkum Emergency Unit (YEU)
II. IMPLEMENTING ACT MEMBERS & PARTNER INFORMATION
Yayasan Kristen untuk Kesehatan Umum – (Christian Foundation for Public Health) Emergency Unit YAKKUM EMERGENCY UNIT (YEU) - was established in 2001. It was founded in the wake of a wide-ranging external evaluation by international stakeholders of the development programs carried out by CD Bethesda (Community Development of Bethesda Hospital). Commencing January 2001, the rapid relief response unit - named YAKKUM Emergency Unit or YEU - was launched with the purpose of providing an adequate response to the rapidly deteriorating humanitarian situation.
From 2001 – 2003, YEU assisted in many emergencies including the victims of the Dayak and Madura tribal conflict; the floods in Kebumen Central Java; the extensive floods in East and Central Java; the influx of migrant workers in Nunukan and East Kalimantan; the sectarian conflict in Poso; the religious-ethnic conflicts in the Maluku Islands and assistance to those indirectly affected by the Bali bombing and recently to the communities affected by the earthquakes on Alor and in Nabire.
YEU is one of the working units under YAKKUM which has 11 hospitals, 11 community development units, 31 health clinics, 1 rehabilitation unit, 1 pharmacy and 1 emergency response unit. YEU also works together with Acehnese volunteers and local health institutions. This co-operation is not only aimed at sustainability and local adaptation of all YEU activities but also at strengthening the capacity of the local health staff in Aceh.
YEU understands and is committed to ACT Principles and Guidelines, the Humanitarian Code of Conduct and Sphere Standards
III. DESCRIPTION of the EMERGENCY SITUATION
Background The devastating tsunami affected primarily the province of Aceh , sweeping debris and sea water into homes and buildings, crushing them in its path, up to five kms inland, and damaging/destroying roads and bridges, telecommunications, water and electricity supplies, crops, irrigation and fishery infrastructure, food and fuel outlets. The extent of the damage and loss of life in Indonesia as a result of the undersea earthquake remains unclear but most expect the death toll to exceed 94,000 but hundreds more are missing in the war-ravaged province of Aceh. It is estimated as many as 2,000,000 people are in need and some 1,000,000 people require immediate assistance.
Indonesian government forces are reliant on radio transmitters in the worst affected areas, including the provincial capital of Banda Aceh where the death toll may be more than 15,000 people. Only recently more news is filtering out of Meulaboh on Aceh's Southwest coast, which is located just 149 kms north of the quake's point of origin beneath the seabed.
DESCRIPTION OF THE SITUATION IN THE AREA OF PROPOSED RESPONSE
Current Situation
LHOKSUMAWE – ACEH UTARA The record of health assessment and service conducted by YEU medical team is attached. Based on the service, it is concluded that:
Three major diseases suffered by IDPs are diarrhoea, dermatitis and chepalgia, and upper respiratory system infection. These diseases are a general medical problem suffered by most IDPs and is caused by the environment in camps (emergency toilets, solid waste treatment, etc) and the lack of a clean water supply. The emergency medical services provided for IDPs by the Aceh Utara Local Government and medical staff
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from other authorities has been good. However, as the situation for IDPs is unlikely to change for some time, the medical service available in IDP camps should be carefully planned. The tremendous pressure on the medical services could be eased through increasing and refreshing posyandu (Integrated Health Service Post) - some of the personnel who worked at these posts are actually in the camps. There have been instances of contagious diseases and there is need for an isolation unit.
BANDA ACEH – ACEH BESAR A YEU Mobile clinic has been serving in IDP camps in Beungcala, Dilib Bukti Village, Nusa, Doy, Meunasah Mor, Lamreh and Seubun Ayun. YEU has also been working in Sibreh, Hidayatulah Peduli, next to Nusa, Masjid Toha, Lamrabo, Lamroh and Tung Kob. Food and potable water remain a priority and the main health problems are diarrhoea, flu, coughing and dermatitis. There are few children in these camps.
Although much of the water from natural resources is satisfactory, there is still not enough clean water in most of the camps. YEU has been requesting organisations to assist in checking and taking water samples, for example in Lamreh where there are wells and other sources. The toilet facilities are, of course, better in the village houses than in the camps – there are many camps still without toilets. Water and sanitation teams have developed a total of 31 bath and toilet units along with seven water tanks for the following villages - Blang Bintang, Beungcala, Seubun Ayun, Nusa, Krueng Raya Bawah, Krueng Raya Atas, Lamreh, and Lamrabo.
Logistics are a problem as there are so many organisations providing aid and there is no co-ordination. Consequently, assessments are needed more or less the whole time. The displaced have the bare minimum for survival and to prevent health problems - mosquito nets, blankets, towels, shoes and so on. However, this is the bare minimum and often a family has only one towel and no blankets or sandals. It is hoped that co-ordination will improve and support for the IDPs will be more adequate.
Immediate Response: A YEU mobile clinic searched out those who had no access to health services. It covered the most affected areas from Blang Bintang to Krueng Raya up to Lhoknga.
Sustainable Emergency Response: YEU provided training for local volunteers in basic health and psychosocial assistance. The YEU medical team along with their 15 trained volunteers and in co-operation with Poltekes Depkes NAD is supporting the medical programmes for the IDPs.
YEU is continuously monitoring environmental conditions to prevent potential epidemics and any decline in the IDP’s health. The clean water and sanitation programmes include provision of emergency toilets, clean water sources and ensuring that conditions inside the tents are as healthy as possible – provision of a wooden base about 50 cm above the ground under the tent. This will help in preventing conditions becoming too damp and steamy in the tents.
NIAS YEU is co-ordinating at the level of kecamatan and with the state water company i.e. the head of the branch office of PDAM Tirtanadi Nias. The location of clean water and latrine facilities has been agreed as well as the provision of a water reservoir of capacity 3,000 litres. A water pump installation will be provided by PDAM.
The situation for the IDPs in Sirombu has changed somewhat and the majority of the IDPs have started to clean and renovate their houses. However, their water resources have become polluted by sea water. Consequently YEU has decided to build two water points in Sirombu and one in Mandrehe. This change in plans was discussed with the PDAM, and they have agreed to assist.
Work on the six latrine units, rehabilitation of two wells and a water reservoir will start immediately. Construction should take about three days. Work in Mandrehe will start right after finishing the activities in Sirombu. There is no alteration to the plans for Manderehe i.e. latrine and clean water facilities in Gereja BNKP (church). The church was chosen as it is the nearest location to the camp.
Mandrehe is located 3 hours by motorcycle from Gunung Sitoli (4-5 hours by car). The disaster affected area in Mandrehe is located about 4 kilometers further on and can only be reached on foot. As on 29/12/2004 the death toll stood at 129 with 94 people lost. The YEU assessment team estimates that about 400 people(mostly children)
Asia Regional – Asia Earthquake & Tsunami 24 ASRE51 Appeal (Revision 1) are now living in camps (churches and schools) and around 200 people are staying in their relatives’ houses. There is a public kitchen that is providing food for all. Almost all of the dwellings in the community were totally destroyed. The number of victims is subject to change as the SAR, Military and Indonesian Red Cross are still searching for those who are missing. There is one health post (150 metres from the camp) functioning as a community health centre with one midwife.
There are three official camps established by the government: Narasa Gabu-gabu – using the elementary school building Gunung Baru – in a church Leleana’a, in a church.
There are still no reliable figures on the IDPs, however based on the YEU’s assessment, there are around 250 IPS in Narasa Gabu-Gabu and 150 – 200 in Gunung Baru and Leleana’a.
Health & Sanitation: There are government health posts in Puskesmas Mandrehe, Narasa Gabu-gabu, Gunung Baru and in Leleana’a. The co-ordinator of the health centres/posts reports that the centres are functioning and providing regular services. However, the communities still suffer health problems linked to the disaster.
Sanitation and clean water are just two of the main problems. There are no sanitation facilities and very limited access to clean water. Currently the Indonesian Red Cross is assisting the IDPs in rehabilitation of a well located about 200 m from the camp. For washing and bathing they use water from the well at the church – this water is of bad quality, odorous and oily.
Sirombu is located about 20 km from Mandrehe along a dirt road full of pot holes – more than half of the road way is only accessible on foot. This location comprises small islands and there are no reliable figures on IDPs as they are spread out in many locations. There is a community health centre available for health services but this is not working to optimum. There are 1,088 internally displaced some occupying an official camp located in two units of the Kecamatan office building (Gedung PKK and Balai Pertemuan).
The IDPs in Sirombo are in a similar situation to those in Mandrehe - besides occupying the two units of the office building, many also occupy churches, mosques and relatives’ houses. The positive side to this is that not all IDPs are concentrated in one area, and they have adequate clean water and latrine facilities. The camps in the office building have 3 toilets and 2 bathrooms. Emergency toilet construction in Sirombu is estimated to be finished by 20 January 2005.
The islands surrounding Kecamatan Sirombo are Pulau Hinako (1,206 people), Pulau Bawa (677 people), Pulau Bogi (128 people), Pulau Imano (354 people), Pulau Asu (81 people). Most of the occupants of the islands have moved to Nias Island. Structures destroyed: one elementary school has been totally destroyed, 3 religious places are moderately damaged and most of the dwelling are heavily damaged or totally destroyed. Roads have been destroyed or heavily damaged and the community health centre is around 3 km from the nearest place of shelter for the IDPs.
Relief and Distribution: Currently, there are many problems concerning both getting the relief and distribution. The relief items are being held up in the regency Satlak office due to unclear data. There are many survivors who have not received any assistance and others that have received double. The YEU medical team has been assisting in the distribution of clothes, baby food and milk.
MEULABOH – NAGAN RAYA The situation in these camps has improved as they have better access to health and clean water. Health services are provided both by a mobile clinic and a health post. One camp is visited every two days by 2 – 3 nurses, and the camp in Cot Seulamat has access to health services 24 hours a day due to the large number of IDPs in the camp (1,600 people). Many survivors whose houses were not totally destroyed have started to rebuilt their houses. However, most of the houses were razed to the ground and the people have no option but to remain with relatives or in the camp.
The environmental conditions have improved in spite of the fact that they are still in the process of cleaning the
Asia Regional – Asia Earthquake & Tsunami 25 ASRE51 Appeal (Revision 1) areas. However, garbage and other waste is still problem as most of the camps do not have a disposal system.
Many of the survivors have started to think about the future – the men are looking for work, the women are involving themselves in income generating activities such as embroidery, crafts, etc (set up by YEU’s mental health programme). Children are joining informal education projects provided by some NGOs or drawing and sports activities in YEU mental health programmes.
YEU is currently taking the lead in water and sanitation, although during the regular meetings in Satkorlak there were discussions about the possibility of an NGO taking the initiative to drill for water sources for the IDPs and local community. However, no NGO has yet taken on this initiative and the government lacks adequate personnel and capacity.
Currently, the Satkorlak and local authorities are requesting that NGOs and INGOs work in northern areas such as Teunom, Calang, Arungan, and Lambalek, as those areas are difficult to assess. Consequently, few organisations are working in areas like Kabupaten Nagan Raya where YEU in co-ordination with other YAKKUM units is organising rehabilitation activities. The majority of the population are subsistence farmers and still need access to health, clean water and sanitation facilities.
One of the community activities in Meulaboh is assisting IDPs with relocation. The community organizers (COs) try to assist the IDPs by analyzing their needs, priorities and rights. In some cases, the government has built relocation sites without taking into consideration the needs and priorities of the IDPs. Once example is the relocation of about 200 households from Kuala Bubon (main occupation fishing) and relocating them to Cot Seulamat that located in the highlands (far from the sea). The IDPs naturally insisted on staying near their original homes or at least near the sea. The COs try to bridge the different interests and get both parties to reach a mutual agreement.
All data above is based on direct primary assessments carried out by YEU field staff, involving IDP communities and villages. Additional secondary data is collected from the sectoral co-ordination meetings which are attended by YEU staff in the respective areas.
Impact on human lives in the area of proposed response AREAS Population Death Toll Displaced People Province NAD 01. Kota Banda Aceh 40,331
02. Kab. Aceh Besar 108,747 03. Kab. Sabang 27,447 18 5,527 04. Kab. Pidie 517,452 4,646 38,697 05. Kab. Bireun 350,964 1,488 17,041 06. Kab. Aceh Utara 395,800 2,217 28,113 07. Kab. Lhokseumawe 156,478 394 16,412 08. Kab. Aceh Timur 253,151 224 16,160
09. Kab. Langsa 141,138 0 2,806 10. Kab. Aceh Tamiang 238,718 0 800 11. Kab. Aceh Jaya 111,671 19,661 40,382 12. Kab. Aceh Barat 97,523 11,830 29,201 13. Kab. Nagan Raya 152,748 493 9,964 14. Kab. Aceh Barat Daya 153,411 835 113,964 15. Kab. Aceh Selatan 167,052 6 5,634 16. Kab. Simeuleu 76,629 22 15,551 17. Kab. Aceh Singkil 174,007 73 18. Kab. Aceh Tengah 158,641 192 4,005 19. Kab. Aceh Tenggara 168,034 26
67,514 27 20. Kab. Gayo Lues
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21. Kab. Bener Meriah 120,000 36 1,204 22. Total numbers in NAD 3,528,378 42,188 494,539
Province North Sumatera 01. Kab. Nias 233 4,000
02. Kab. Nias Selatan 1 Kab. Tapanuli Tengah 1 Kab. serdang Bedagai 4 Kab. Mandailing Natal 1
Total numbers in North Sumatera 240 4.000
498,539 Total numbers in NAD & North Sumatera 42,428 Acehnese IDPs in Medan 20,986
Acehnese IDPs in Jakarta 1,401
Total numbers 42,428 520,926
Description of the damages in the area of proposed responses The majority of the buildings in all areas mentioned either suffered heavy damage or were razed to the ground.
Security situation in the area of proposed response Banda Aceh – Aceh Besar : the situation is rather volatile and in Lamreh there has been shooting reported in the last couple of weeks with five deaths. There is pressure from the authorities to relocate some of the IDP camps to barracks.
Lhoksumawe – Aceh Utara : security is also an issue in Seunoddon, Blang Lumpang, Muara Batu in Aceh Utara, since these are the home villages of GAM leaders. In the third week of YEU activities in Seunoodon, 2 people were killed due to suspected GAM movements.
Meulaboh – Nagan Raya : There are also security risks in Meulaboh and Nagan Raya, especially in Woyla. Furthermore, there may be accusations from Moslem fundamentalists that Christian organisations are proselytising. YEU has consequently tried to strengthen their network and communication with a reliable Moslem relief organisation.
Nias : There is not a security risk in Nias, but the government tends to ignore this area as the loss of life and damage to property was not as extensive as in other areas. This could cause problems if the people feel they are not receiving the assistance necessary.
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Location and Number of Targeted Beneficiaries for response:
BANDA ACEH Area of Response Data of IDPs BANDA ACEH – ACEH BESAR HH Children F M Total Lamreh Bukit Soeharto/ 30 0-1 years: 9 63 60 123 UjungPadang 1-5 years: 17 Total: 26 children Kayu jati 65 0-1 years: 10 89 207 296 1-5 years: 20 P1 Total: 30 children Tanah Merah 37 20 68 85 157 Luk Me 6 7 8 14 22 Ujung lancang 60 0-1 years: 11 140 127 267 1-5 years: 24 P 1 Total: 35 Blang ulam 40 1-5: 15 children 47 50 97 Kuta Baro Darusaidin 154 children 21 172 193 Buengcala 167 0-1 year: 11 249 354 603 1-5 years: 44 Primary School: 40 Secdy School: 25 High School: 29 Total: 149 Darul Imara Darul Amilin 58 0-1 years: 3 53 52 105 1-5 years: 13 Total: 16 children Suka Makmur Sibreh Village 27 0-1 years: 2 127 115 242 Dilib Bukti 1-5 years: 9 Total: 11 children Lhoknga Nusa 195 0-1 years: 10 410 340 750 1-5 years: 66 Total: 76 years Seubun Ayun 75 0-1 years: 5 211 241 452 1-5 years: 20 Total: 25 children Panti Hidayatulah 111 542 children 587 416 1003 Ulee Kareng Desa Doy 79 0-1 years: 3 104 145 249 1-5 years: 10 Total: 13 children Mesjid Raya Lubuk 48 1-5 years: 20 70 89 159 Tungkop 230 0-1 years: 8 248 350 598 1-5 years: 27 Total: 35 children Blang Bintang 120 350 Krueng Raya Krueng Raya 1565 6941 Desa Keude 310 1588 Desa Mor 283 1238 Kulam 170 Service Ended 714 Beurandeh 115 510 Paya Kameung 92 386 Ruyong 140 583 Le Suuh 115 510 Total 1,318 967 2,495 2,817 5,312
LHOKSUMAWE – ACEH UTARA Area of Response Data of IDPs ACEH UTARA – LHOKSEUMAWE HH C F M T Kec. Muara Batu Meunasah Lhok 149 Children by age: 339 311 650 (8 camps) 0-1: 1 children 1-3: 4 children 3-5: 11 children 5-15: 46 children Total : 62 cldren Kualadua 133 Children by age: 313 353 666
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0-1: 1 children 1-3: 10 children 3-5: 15 children 5-15: 111 cldren Total: 137 cldren Meunasabaro 135 0-1: 9 children 340 355 695 1-5: 60 children Total: 69 childrn Meunasadrang 104 0-1: 10 children 301 219 520 1-5: 49 children Total: 59 cldren Kedai Mane 177 865 Cot Seurani 196 Children by age: 589 466 1055 (relocated from 0-1: 2 children lapangan) 1-3: 5 children 3-5: 14 children 5-15: 65 children Total: 86 cldren Kec. Tanah Pasir KUD IDPs camp 304 0-1: 19 children 392 383 775 1-5: 63 children Total: 82 cldren Lapangan 205 1500 Mesjid 111 0-1: 15 children 355 295 650 1-5: 58 children Total: 73 cldren Kec. Seunnoddon Tg pinang 976 3758 (2 camps) Blang Lumpang 255 1105 1068 1221 Total 2545 568 3734 3450 12,355
MEULABOH – NAGAN RAYA Area of Response Data of IDPs MEULABOH – NAGAN RAYA HH C F M T Kec. Sama Tiga, Deah village 43 1-5 = 9 43 71 114 Meulaboh 5-14 = 21 Kec. Sama Tiga, Girls <12 = 146 1,721 Paya Lumpat 494 418 1303 Meulaboh Boys <12 = 132 Girls = 23 83 Kec. Johan Padang Jawa 24 11 21 Boys = 18 Pahlawan, Meulaboh Total = 41 Boys = 20 115 Kec. Woyla, Itam Baros 32 16 36 Girls = 11 Meulaboh Total = 31 Kec. Sama Tiga, Cot Seulamat 120 375 1225 1600 Meulaboh Girls = 231 2074 Kec. Sama Tiga, Kaway 16 254 Boys = 154 Meulaboh Total = 385 156 Meulaboh Panti Sucihati Teenagers = 153 120 36
232 Kab. Nagan Raya Pulo Ie 65
1159 Nagan Raya Padang Rubek, 290 kec Woyla Pasti mali 1673
Kab. Nagan Raya Alu Bili
Boys = 68 Meulaboh Pondok Pesantren 160 162 167 Girls = 65 512 Darusa’adah, Lehan, Total = 133 TOTAL 731 1,467 9,439 1,995 1,634
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NIAS –NORTH SUMATERA Area of Response Data of IDPs NIAS – NORTH SUMATERA HH C F M T Kec. Sirombu Masjid Baiturrahman, Pastoran, Posko Kecamatan BNKP church 236 432 1,201
Kec Mandrehe Desa Go’o 419 SD Lasara Bagawu 158 Barani Lahewa 75 367
Afulu 150 756 Teluk Dalam Desa Mujoi 18 90 TOTAL 479 432 2,991
IV. TARGETED BENEFICIARIES
Number & Type of Beneficiaries for Overall Activities No Place/ Location HH Children Female Male Total people 1 Banda Aceh – Aceh Besar 1,318 967 2,495 2,817 5,312 2 Aceh Utara - Lhoksumawe 2545 568 3734 3450 12,355 3 Meulaboh - Nagan Raya 1,995 1,634 1,760 1,467 9,439
4 Nias 479 432 2,991 TOTAL 6,102 3,434 8,224 7,901 30,097
Location for proposed response In emergency phase 6 months : Lhoksumawe - Aceh Utara, Banda Aceh – Aceh Besar and Nias (Sirombu & Mandrehe), Meulaboh – Nagan Raya, Aceh Barat Livelihoods recovery phase will go up to 12months in Lhoksumawe – Aceh Utara and Banda Aceh – Aceh Besar.
The following criteria will be used in selecting beneficiaries through rapid assessments and data collection (primary and secondary): Those who have been rendered homeless and consequently displaced due to recent events, either they stay at relatives’ houses or in the camps/tents. Vulnerable families among the IDPs: female headed households, widows, children, elderly, and unemployed families with little other means of supports People or families who have not received any assistance.
V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Goal: to alleviate the suffering of the survivors within the IDP communities by providing medical services and health related necessities such as water and sanitation (watsan), mental health, healthy shelter conditions, livelihood recovery programs and capacity building for the affected community
Objectives: to fill the gaps in the present health system through facilitating and advocating the basic health needs of the IDPs to provide mobile clinics for medical treatment and mental health, to provide access to clean water and sanitation facilities to prevent outbreak of disease. to promote health related education and capacity building to form community based organisation for social and economic rehabilitation. Income generating activities will be encouraged through seed funds to restart or start up various businesses, fishing facilities, vocational
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training, and capacity building for community groups.
BANDA ACEH
Objectives & Activities
Objectives Activities Nr Input for beneficiaries Implementation each activity Crisis Phase To provide health services Mobile clinics with service areas covering six camps in 2,962 Ambulance for 6,225 IDPs in selected Lamreh for a period of 6 months. For other camps the Standard medical areas in Banda Aceh team will only carry out monitoring and compliment equipment within a period of 12 the health service in puskesmas or posts at camps as MD months well as referral from post/camps to hospital. Any Nurses additional camps to be served only in terms of Local volunteers emergencies. The mobile clinics in Lamreh will cover 962 IDPs. Other camps will be visited once every two weeks covering 2,000 IDPs. Total patients covered will be 2,962 Establishing health posts in 10 camps 2,350 Medicine supply Standard basis health kits To provide supplementary Providing supplementary food in the form of milk for 967 children Milk food for 967 children 967 children within a period of 6 Providing local nutritious food through activities in 967 children Local nutritious food months women groups and mobile clinic Providing nutritionj/education package through Children & Education & Information activities in women groups and mobile clinic their families package (leaflet) To meet the needs for Providing clean water through drilling wells 10 units 5,312 affected Technician clean water and sanitation people Materials facilities for affected Communication mean communities through provision of 50 latrines, Providing 10 units of water reservation 5,312 affected Idem 200 trash bins, 12 drilling people wells within 1 year in Providing water trucking in 3 locations 5,312 affected Idem selected areas in Banda people Aceh-Aceh Besar Establishing 50 latrines 5,312 affected Idem people Providing 200 trash bin 5,312 affected Idem people To provide mental health Provide toys & sport equipment for children in Lamreh 133 children Toys & sport package & psychosocial assistance for the traumatised people through training, play therapy and counselling for 962 people in Lamreh in Banda Aceh Provide praying kits for 962 people in Lamreh 962 affected Alquran, sajadah, etc people Providing counselling Training volunteers & medical personnel on aspects of 20 volunteers Facilitation for mental health & staff accommodation & transportation
Post Crisis Phase To provide better living establishment of temporary healthy shelter 296 affected people Technician condition for IDPs 65 HH completed with standard quality of clean water Raw materials in Kayujati Lamreh, and sanitation, public space for praying & Land (contribution from gathering, playing ground, vegetables gardening the people) for each camp in the existing land and temporary space for studying/school To build the skills & Training on reproductive health for women in the 2,495 women in Reproductive health knowledge of women in the camps and local health personnel selected areas experts
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To build the capacity of Training on environmental management 5,266 affected Facilitator local community based people & 25 selected Modules organizations in health cadres Transportation & related aspects and accommodation for participatory concepts participants Training on Primary Health Care Idem Idem Community Organizing Idem Idem Six monthly meeting for volunteers, cadres and Idem staffs To initiate livelihood Providing seed funds for community groups in 1,250 (50 groups, 25 Seed fund recovery programs for selected areas persons per group) Capacity building affected communities affected people To build the information Facilitating regular field visits for communication Team Transportation management system officer & secretary Communication means Training on communication & information Team Facilitator management for volunteers & field staffs Modules
LHOKSUMAWE – ACEH UTARA
Objectives Activities Nr of Input for beneficiaries Implementation Crisis Phase To provide health service Mobile clinics in selected areas for 4,942 people 4,942 affected Medicine Ambulance for 4,942 IDPs in selected from total targeted beneficiaries with assumption of people Standard medical areas in Lhoksumawe-Aceh 40% incidence rate equipment Utara within for a period of MD 12 months Nurses Local volunteers
Establishing health posts in 12 camps 3,707 affected Medicine supply people Standard basis health kits Distributing mosquito nets for selected people in 2,545 affected Mosquito nets need (based on discussion with affected communities people Logistic support and the head of communities)
To provide supplementary Providing supplementary food for 568 children in 568 children Milk food for 967 children within the form of milk Logistic support a period of 6 months Providing local nutritious food through activities in 568 children Local nutritious food women groups and mobile clinic Providing nutrition education package through Children & their Education & Information activities in women groups and mobile clinic families package (leaflet) To meet the needs in clean Providing clean water through drilling wells 10 12,355 Technician water and sanitation units affected people Materials facilities for affected Communication mean communities in form of 100 latrines, 200 trash bin, Providing water purification installation system 12,355 affected Idem drilling 12 wells within 1 people year in selected areas in Providing 10 units of water reservation 5,266 affected Idem Banda Aceh-Aceh Besar people Providing water trucking in 3 locations 5,266 affected Idem people Establishing 100 latrines 5,266 affected Idem people Providing 200 trash bin 5,266 affected Idem people To provide mental health / Provide toys & sport equipment for children in 2,500 affected Toys & sport package psychosocial assistance Lhoksumawe –Aceh Utara people through training, play therapy and counselling for 962 people in Lamreh in Banda Aceh
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Provide praying kits for 962 people in Lamreh 962 affected Alquran, sajadah, etc people Training volunteers & medical personnel on aspects 20 volunteers & Facilitation for of mental health staff accommodation & transportation To provide the most needed Provide school kits for 2,600 students in 2,600 students basics based on their Lhoksumawe priorities Provide cooking utensils for 2,545 HH 2,545 HH
Post Crisis Phase To build the skills & Training on reproductive health for women in the 3,734 women in Reproductive health knowledge of women in the camps and local health personnel selected areas experts camps & health personnel Modul about reproductive health Support for accommodation &training
To build the capacity of Training on environmental management 12,355 affected Facilitator local community based people & 25 Modules organizations in health selected cadres Transportation & related aspects and accommodation for participatory concepts participants Training on Primary Health Care Idem Idem Community Organizing Idem Idem Six monthly meeting for volunteers, cadres and Idem staffs To initiate livelihood Providing seed fund for community groups in 30 groups in Seed fund recovery programs selected areas which 25 Capacity building persons per group = 750 affected people
MEULABOH Objectives Activities Nr of targeted Input for Implementation beneficiaries Crisis Phase To provide health services for Mobile clinics in selected areas for 4,895 4,895 Medicine Ambulance 4,895 IDPs in selected areas in people from total targeted beneficiaries with affected people Standard medical Meulaboh within a period of 6 assumption of 30% incidence rate during equipment months crisis phase MD Nurses Local volunteers Establishing health posts in 12 camps with 2,448 affected Medicine supply capacity 50% from mobile clinic people Standard basis health kits Distribution of mosquito nets for 1,760 HH 1,760 HH Nets Logistic support To provide supplementary food Providing supplementary food for 1,467 1,467 children Milk for 1,467 children within a children in form of milk Logistic support period of 6 months Providing local nutritious food through 568 children Local nutritious food To meet the needs in clean activities in women groups and mobile clinic water and sanitation facilities Providing nutrition education package Children & their Education & Information for affected communities in through activities in women groups and families package (leaflet) form of 100 latrines, 200 trash mobile clinic bin, 12 drilling wells within 1 Providing clean waters through drilling 16,317 Technician year in selected areas in Banda wheels 10 units affected people Materials Aceh-Aceh Besar Communication mean
Providing water purification installation 16,317 Idem To provide mental health system affected people psychosocial assistance for the Providing 10 units of water reservation 16,317 Idem traumatised people through affected people training, play therapy Establishing 100 latrines 16,317 Idem affected people
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Providing 200 trash bin 16,317 Idem affected people Providing 236 divan for related HH in Pulau 236 affected Ie people Provide toys & sport equipment for children 2,500 affected Toys & sport package in Lhoksumawe –Aceh Utara people Provide praying kits for 3,629 people in 3,629 affected Alquran, sajadah, etc selected areas (female plus male numbers) people Training volunteers & medical personnel on 20 volunteers & Facilitation for aspects of mental health staffs accommodation & transportation
NIAS
Objectives Activities Nr of targeted Input for beneficiaries Implementation Crisis Phase To provide health services Mobile clinics with the main service areas in 1,996 affected Medicine Ambulance for 1,996 IDPs in selected Nias for 1,996 from total targeted beneficiaries people Standard medical areas in Nias within a period with assumption of 40% incidence rate during equipment of 6 months crisis phase for 6 months MD Nurses Local volunteers Establishing health posts in 10 camps affected people Medicine supply Standard basis health kits To provide supplementary Providing supplementary food for 432 children 432 children Milk food for 432 children within in form of milk a period of 6 months Providing local nutritious food through 432 children Local nutritious food activities in women groups and mobile clinic Providing nutrition education package through Children & their Education & Information activities in women groups and mobile clinic families package (leaflet) To meet the needs in clean Providing clean waters through drilling wheels 2,991 Technician water and sanitation facilities 5 units affected people Materials for affected communities in Communication mean form of 50 latrines, 200 trash bin, 12 drilling wells within 1 Providing 4 units of water purification 2,991 Idem year in selected areas in affected people Banda Aceh-Aceh Besar Establishing 30 latrines 5,266 affected Idem people Providing 100 trash bin 5,266 affected Idem people To provide mental health Provide toys & sport equipment for children 432 children Toys & sport package /psychosocial assistance for traumatised people through training, play therapy and counselling for 962 people in Lamreh in Banda Aceh Training volunteers & medical personnel on 20 volunteers & Facilitator aspects of mental health staffs Support for accommodation & transportation
Implementation YEU is the responsible for the implementation of all developed programmes in fulfilling the health needs of the displaced due to the tsunami catastrophe. The base for all activities of YEU is an integrated and comprehensive (holistic) health approach, which is aimed at sustainability. This means that health is understood to be developed through physical, psychological, social, economical and spiritual well-being. All YEU staff are skilled and possess comprehensive experience in health treatment, community development and health education.
Besides the co-operation with all YAKKUM units to create a comprehensive and sustainable approach YEU also works together with Acehnese volunteers and local health institutions. This co-operation is not only aimed at sustainability and local adaptation of all YEU activities but also at strengthening the capacity of the local health staff in ACEH.
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Assumption, Constraints, Lobbying and Gender CONSTRAINTS The situation is still unpredictable and can change quickly. Most of the disaster-affected communities are moving or forced to move In the area of Seunoddon (Aceh Utara), Lamreh (Aceh Besar), and Woyla there is a strong likelihood of armed conflict between the military and GAM. Should there be a flare up in the conflict, relief and rehabilitation response will be adversely affected. The Government’s relocation plan is not fully accepted by most of survivors or disaster affected communities. Government plans are to relocate the IDPs to barracks. Many think that this policy will be used as a tool for controlling the people.
Lobbying IDPs sheltering in camps should be organised and trained in leadership, conflict resolution and lobbying. It is important that they have knowledge about their rights and ability to lobby the government and local authorities for their rights to housing materials and funds for rebuilding their homes.
Gender Special attention will be paid to women’s needs in relief efforts - especially clothing, sanitary towels, etc., as almost 80% of the adults consist of women (husbands have either been killed during war or in the Tsunami). During rehabilitation female-headed households will be a priority. Efforts will be made to recruit female volunteers to ensure sensitivity to women needs. Gender balance will be maintained in the personnel involved in relief work. Seed fund programmes are designed together with women groups at community level.
Involvement of beneficiaries: During the rapid response phase, it was the beneficiaries who informed YEU of their needs. Later in the process they assisted YEU in the assessment and selection of beneficiaries. In the post crisis phase, the beneficiaries are organized into groups and discuss within their groups what they need.
It is planned that the evaluation will be set up to ensure the participation of beneficiaries as well.
Code Conduct & Sphere Standard: The Code of Conduct and Sphere Standards are taken into full consideration during planning, implementation, monitoring and evaluation. The dissemination of the code of conduct on sexual exploitation, abuse of power and corruption will be discussed with the YEU task forces and existing networks as it is a sensitive issue.
Inputs for Project Implementation: In each area, direct human resources are health personnel (medical doctors, nurses), technicians, and community organizers. The auxiliaries staff needed are finance, secretary, communication officers and program manager in regional office (Medan) and central office (Yogyakarta).
Equipment needed and used: satellite phone, digital camera Transportation: ambulances and 4WD cars
Disposition of Capital Assets: The disposition of capital assets in excess of US$ 1,000 upon completion of the project: For capital assets used and shared within ACT coordinating offices (national & regional), it will be clarified within ACT members and co-ordinating office.
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For capital assets in form of cars and ambulances used by YEU only, these assets will be used as follows : Assets Number Decision Computers 9 Will remain in YEU organisations after the project completion because they will be used by staff in other areas of responses Ambulance 2 1 unit will be given to the local health institution in Banda Aceh 1 unit will remain at YEU since YEU needs it for its health disaster management program. So far YEU does not have any ambulance and does not have resources to purchase one 4 WD double cabin 2 this vehicles will remain at YEU to support work in Nabire & Alor Medical Equipment - EKG 2 Will be given to local hospital - Mini Rontgen 2 Will be given to local hospital
Prioritising in the case full fund can not be received: Priorities will be made based on the input from the field whilst the organization also has general policies that will focus on health related activities for specific period in Lhoksumawe and Banda Aceh.
Describe Transition to longer term and strategy for exit: The longer term and strategy for exit has been discussed and decided since the very beginning of the response, in which YEU involved skilled persons for specific phases within disaster management. In the rapid response, YEU mobilized trained medical personnel from hospitals and YEU emergency officers from the field.
Following the rapid response, the skilled community organizers from community development units will be involved in the formation of community based organisations which will be the main focal points for transition. These groups will give the communities a platform from which they can decide for themselves what till be done in the future.
YEU proposes to arrange an evaluation after 6 months of project implementation in all areas of intervention. Separate terms of reference will be drawn up.
Implementation Schedule : Program Implementation : 28 Dec 2004 – June 2005 Midterm Program Evaluation : July 2005 & follow up : August – Dec 2005
VI. ADMINISTRATION & FINANCE
The local administration and implementation will be taken care of by the YEU and local partner. Also the distribution of funds will be implemented by YEU. ACT funds will be received and held by YEU Office in Yogyakarta, and sent to YEU Office in Medan as a petty cash. Then YEU Office in Medan will send the funds to the field.
YEU will be responsible for project implementation, including advice, control and monitoring, reporting and evaluation.
Finance Besides the external audit, Church World Service (CWS) will together with the other two Indonesian members of the ACT Alliance, participate in a process of monitoring and training organised by Ernst & Young. The monitoring and training will include monitoring (every four months, at the levels of the accounts in Jakarta and Medan) and training workshops (every four months together with the other ACT members). Ernst & Young applied a special (discount) rate for this as it is helping the victims of the tsunami.
Procedure for fund disbursement Area Co-ordinator fills in the relevant form for disbursement of funds (attached with requirement of needs), and sends it to Finance in Medan and Yogyakarta Office. Director and Finance Co-ordinator in Yogya Office will check the request and see whether it is in the budget or not. Director and Finance Co-ordinator will approve if it meets the budget, and make some adjustments
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should it not be within budget. After approval by Director and Finance Co-ordinator, the Finance Office in Medan will transfer funds to Area Co-ordinator for implementing program.
Distribution/Realisation Report Funds will be received by the Area Co-ordinator and used as a need in the field. Field Finance staff will be responsible for making weekly reports of all income and expenditure in the field to Finance Staff in Medan. Finance Medan will send the weekly reports from each area (Banda Aceh Lhokseumawe, Meulaboh, Nias) to the finance co-ordinator. The Finance Co-ordinator will be responsible for preparing periodic financial reports (once every six months) to ACT.
VII. MONITORING, REPORTING & EVALUATIONS
Monitoring the monitoring process will be done monthly by area coordinator and program manager through intensive field visits and discussion the monitoring process includes both on going projects for the affected populations and data-information update as well YEU field staff will organise focused group discussions (FGD) with IDPs /affected population in order to get feedback from grass roots level. YEU can then monitor whether their work is actually relevant to the IDPs and their needs. This FGD will be held once every three months. The Director and Board will monitor the process of program implementation and evaluation through supervision and field visits. The Area manager will be responsible for weekly field reports. The Program manager will make monthly progress reports and the Director will make 3-monthly progress report and the final report.
Reporting During the first three months the Programme Director along with the Director of Finance will put together the initial 3-month report. Following this report, narrative and financial reports will be required by the end of the month following each 6-month period.
Reporting Schedule
Relief Phase narrative and financial reports to be received by ACT CO by 31 March 2005. Following interim narrative and financial reports to be received every six months - 30 September 2005, 31 March 2006, 30 September 2006. Final narrative and financial reports to be received by ACT CO three months after the closing date of the appeal ie by 31 March 2007.
VIII. CO-ORDINATION
In the rapid crisis period (first month) the co-ordination between field team and management in central office was done through long distance phone whenever possible (satellite phone or cell phone). Within field team, there is daily and weekly evaluation and co-ordination meeting done for building priorities and networking.
In field level, YEU decided to take active roles in coordination meeting in Banda Aceh, Lhoksumawe, Meulaboh and Nias with Satkorlak, Health division, sectoral meetings with UN bodies and other INGOs. YEU also maintains communications with the KSBA (Kelompok Sukarelawan Bencana Alam) network together with Insist, Sintesa, and several other grass roots NGOs.
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IX. BUDGET
EXPENDITURE
Description Type of No of Unit Cost Budget IDR Budget Unit Units US$ YEU - BANDA ACEH Health program Mobile Clinic (Banda Aceh) Medicine supply P/visits 2,962 20,000 59,240,000 6,582 4wd ambulance for Banda Aceh units 1 376,600,000 376,600,000 41,844 Medical equipment (standard) units 1 150,000,000 150,000,000 16,667 Temp renting cars for medical teams 5 units/day 40 3,250,000 130,000,000 14,444
Health Post Establishment (Banda Aceh) Medicine supply P/ visits 2,350 20,000 47,000,000 5,222 Health kit package/ 6 150,000 900,000 100
Supplementary Feeding (Banda Aceh) Milk (kg/baby/6 months) kg 967 180,000 174,060,000 19,340 Local nutritious food LS 1 37,500,000 37,500,000 4,167 Nutrition Educations leaflet 967 2,000 1,934,000 215
Clean Water & Sanitation Program Provision of Clean Water (Banda Aceh) Water reservation package 10 2,000,000 20,000,000 2,222 Water trucking 3 truck/day 180 3,000,000 540,000,000 60,000 Wheels units 10 20,000,000 200,000,000 22,222 Generator units 10 3,000,000 30,000,000 3,333 Gasoline (600 litres/mth/generator ltres 12 1,800,000 324,000,000 36,000 Latrines Establishment (Banda Aceh) package 50 7,000,000 350,000,000 38,889 Garbage Can Provision (Banda units 200 300,000 60,000,000 6,667 Aceh) Radio Communication (Banda Aceh) package 1 11,000,000 11,000,000 1,222
Mental Health Program Sport & Toys Equipment package 10 5,000,000 50,000,000 5,556 Praying kits (sajadah, mukena & al package 962 275,000 264,550,000 29,394 quran) Trauma Counseling (free labi-labi) 3 units 15 1,500,000 22,500,000 2,500 Training volunteers and medical persons 20 500,000 10,000,000 1,111 staffs on aspect of mental health Supporting local transport for 1 person 6 500,000 3,000,000 333 counselors
Direct Programme Related Costs Incentive Medical doctor (2) month 13 20,000,000 260,000,000 28,889 Psychologist month 13 10,000,000 130,000,000 14,444 Nurses (4) month 13 24,000,000 312,000,000 34,667 Watsan Engineers month 13 6,000,000 78,000,000 8,667 Community Organizers (5) month 13 22,500,000 292,500,000 32,500
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Volunteers 18 month 13 27,000,000 351,000,000 39,000 Technical support Month 13 4,500,000 58,500,000 6,500 Description Type of No of Unit Cost Budget IDR Budget Unit Units US$ Area Coordinator month 13 5,000,000 65,000,000 7,222 Networking month 13 6,000,000 78,000,000 8,667
Travel & accommodation for coordination & supervision in the field Staff Projects (34) person 12 340,000,000 4,080,000,000 453,333
Insurance All risk (34 pers) month 12 11,900,000 142,800,000 15,867 Sub total 8,710,084,000 967,787
Post Crisis Phase Shelter houses 65 15,000,000 975,000,000 108,333
Reproductive health program Training cadres & health personnel package 1 50,000,000 50,000,000 5,556 on reproductive health
Capacity Building for Community Based Organizations and Local Cadres Water Purification & Env. Management Transp, accomm & material for person 25 20,000,000 500,000,000 55,556 participants & facilitators Ed Materials in the community package 10,000 15,000 150,000,000 16,667
PHC Transp, accomm & material for person 25 9,200,000 230,000,000 25,556 participants & facilitators Educational Materials in the package 10,000 15,000 150,000,000 16,667 community
Community Organizing for the rights of the victims (Advocacy) Volunteer recruitment (ID, T Shirt, person 60 300,000 18,000,000 2,000 vest, cap) RBT (local motor bike-rickshaw) units 3 18,000,000 54,000,000 6,000 Phone for local comm & pulsa units 22 1,000,000 22,000,000 2,444 subsidies CB of community/IDP organis package 17 48,000,000 816,000,000 90,667
Six Montly Capacity Building Reflection/Training/Meetings 136 persons each 6-months Persons 136 1,500,000 204,000,000 22,667
Livelihood Recovery Seed Fund Banda Aceh (50 groups for 6 Camps) groups 50 30,000,000 1,500,000,000 166,667
Information Management Reguler Field Visit by monthly 12 5,000,000 60,000,000 6,667 Communication Officer Standard communication equipment package 1 18,000,000 18,000,000 2,000 Training Communication Pers 1,000,000 100,000,000 11,111 management for the field volunteers 100
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Sub total 4,847,000,000 538,556
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Description Type of No of Unit Cost Budget IDR Budget Unit Units US$ TRANSPORT, STORAGE,, HANDLING & RELATED COSTS Transport Transport Medan to Aceh & N 5 6 25,000,000 150,000,000 16,667 Sumatra Trucks/mth Transportation for distribution 5 6 25,000,000 150,000,000 16,667 Trucks/mth Handling - loading /offloading months 6 20,000,000 120,000,000 13,333 Sub total 420,000,000 46,667
PERSONNEL, ADMINISTRATION, OPERATIONS & OTHER SUPPORT COSTS Office operations Office in Banda Aceh 1 1 80,000,000 80,000,000 8,889 unit/years Office stationery at Banda Aceh monthly 12 5,000,000 60,000,000 6,667 Communication & emails monthly 12 15,000,000 180,000,000 20,000 Furniture, etc for Banda Aceh LS 1 50,000,000 50,000,000 5,556 Vehicle maintenance monthly 12 5,000,000 60,000,000 6,667
Office Equipement Computers, field offices Banda Aceh unit 2 13,813,800 27,627,600 3,070 Printers & Faxes for Banda Aceh Package 1 3,200,000 3,200,000 356 Handy-cam Banda Aceh unit 1 10,000,000 10,000,000 1,111 Digital camera Banda Aceh unit 1 5,000,000 5,000,000 556 UPS Banda Aceh unit 2 1,500,000 3,000,000 333 Mobile phone for Banda Aceh unit 20 1,000,000 20,000,000 2,222 Satellite phone Banda Aceh unit 1 7,000,000 7,000,000 778 Sub total 505,827,600 56,203
TOTAL EXPENDITURE - Banda Aceh 14,482,911,60 1,609,212 0
DIRECT ASSISTANCE Yakkum Emergency Unit - LHOKSEUMAWE Health program Mobile Clinic (Lhokseumawe) Medicine supply visits 4,942 20,000 98,840,000 10,982 Medical equipment (standard) units 1 150,000,000 150,000,000 16,667 Temp renting cars for medical teams 5 units/day 40 3,250,000 130,000,000 14,444
Health post establishment (Lhokseumawe) Medicine supply visits 3,707 20,000 74,140,000 8,238 Health kit package 12 150,000 1,800,000 200
Distrib Mosquito Net Lhokseumawe) units 2,545 150,000 381,750,000 42,417
Supplementary Feeding (Lhokseumawe) Milk (kg/baby/6 months) kg 568 132,000 74,976,000 8,331 local nutricious food LS 1 150,000,000 150,000,000 16,667 Nutrition Educations leaflet 568 2,000 1,136,000 126
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Description Type of No of Unit Cost Budget IDR Budget Unit Units US$ Clean Water & Sanitation Provision of clean water Water purification installation system package 2 50,000,000 100,000,000 11,111 Water reservation package 10 2,000,000 20,000,000 2,222 Water trucking 3 truck/day 180 3,000,000 540,000,000 60,000 Wheels units 10 18,000,000 180,000,000 20,000 Radio Communication package 1 11,000,000 11,000,000 1,222 Latrines establishment package 100 7,000,000 700,000,000 77,778 Garbage can provision units 200 300,000 60,000,000 6,667
Mental Health Program Sport & Toys Equipment package 17 5,000,000 85,000,000 9,444 Praying kits (sajadah, mukena & al package 2,545 275,000 699,875,000 77,764 quran) Training volunteers & medical staffs persons 20 500,000 10,000,000 1,111 on mental health local transport for counselors 1 person 6 500,000 3,000,000 333
Non Food Items Package bag & books packages 1,500 20,000 30,000,000 3,333 Cooking Utensils packages 2,545 150,000 381,750,000 42,417
Direct Programme Related Costs Incentive Medical doctor (2) Month 13 20,000,000 260,000,000 28,889 Psychologist Month 13 10,000,000 130,000,000 14,444 Nurses (5) Month 13 30,000,000 390,000,000 43,333 Watsan Engineers Month 13 6,000,000 78,000,000 8,667 Community Organizers (4) Month 13 18,000,000 234,000,000 26,000 Volunteers (including Finance, Month 13 15,000,000 195,000,000 21,667 Watsan, etc) 10 Area Coordinator Month 13 5,000,000 65,000,000 7,222
Travel & accommodation for coordination & supervision in the field Staff Projects (24 pers) Month 12 240,000,000 2,880,000,000 320,000
Insurance All risk (24 pers) Month 12 8,400,000 100,800,000 11,200 Sub total 8,216,067,000 912,896
Post Crisis Phase Reproductive health program training cadres and health personnel package 1 50,000,000 50,000,000 5,556 on reproductive health
Capacity Building for Community Based Organizations and Local Cadres Water Purification & Env. Management Transp, accommodation & material 25 2 250,000,000 500,000,000 55,556 for participants & facilitators volunteers Educational Materials in the package 10,000 15,000 150,000,000 16,667 community
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Description Type of No of Unit Cost Budget IDR Budget Unit Units US$ PHC Transportation, accommodation and 25 persons 8 28,750,000 230,000,000 25,556 material for participants & facilitators Educational Materials package 10,000 15,000 150,000,000 16,667
Community Organizing for the rights of the victims (Advocacy) RBT (local motor bike-rickshaw) units 2 18,000,000 36,000,000 4,000 capacity building People 17 6 85,000,000 510,000,000 56,667 organozation/ IDPs organizations (17) packages
Six Montly Capacity Building Reflection/Training/Meetings Located in out of disaster areas – 136 136 136 1,500,000 204,000,000 22,667 persons pers/6mth
Livelihood Recovery Seed Fund Lhoukseumawe (30 groups) groups 30 30,000,000 900,000,000 100,000 Sub total 2,730,000,000 303,333
TRANSPORT, STORAGE,, HANDLING & RELATED COSTS Transport Transporting the procured aid from 1 Truck 6 5,000,000 30,000,000 3,333 Medan to Aceh and North Sumatra Transportation for distribution 1 Truck 6 5,000,000 30,000,000 3,333 Handling - loading /offloading monthly 6 20,000,000 120,000,000 13,333 Sub total 180,000,000 20,000
PERSONNEL, ADMINISTRATION, OPERATIONS & OTHER SUPPORT COSTS Office operations Office in Aceh Utara-Lhokseumawe unit/years 1 20,000,000 20,000,000 2,222 Office stationery at Aceh Utara- 12 1 60,000,000 60,000,000 6,667 Lhokseumawe unit/years Communication & emails to & in the 12 months 1 180,000,000 180,000,000 20,000 field Furniture, etc for Aceh Utara - unit/years 1 50,000,000 50,000,000 5,556 Lhokseumawe Vehicle operation Aceh Utara 12 months 1 60,000,000 60,000,000 6,667
Office Equipement Computers, field offices in Aceh unit 2 13,813,800 27,627,600 3,070 Utara Printers & Faxes for Aceh Utara Package 1 3,200,000 3,200,000 356 Handy-cam Aceh Utara unit 1 10,000,000 10,000,000 1,111 Digital camera Aceh Utara unit 1 5,000,000 5,000,000 556 UPS Aceh Utara unit 1 1,500,000 1,500,000 167 Satphone Aceh Utara unit 1 7,000,000 7,000,000 778
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Description Type of No of Unit Cost Budget IDR Budget Unit Units US$ Capital Assets Vehicle - 4WD Aceh Utara unit 1 295,000,000 295,000,000 32,778 Motorcycle Aceh Utara unit 1 13,000,000 13,000,000 1,444 Sub total 732,327,600 81,370
TOTAL EXPENDITURE - LHOKEUMAWE 11,678,394,600 1,297,599
Yakkum Emergency Unit - MEULABOH DIRECT ASSISTANCE Health program Mobile Clinic (Meulaboh) Medicine supply visits 4,895.00 20,000 97,900,000 10,878 Buying Multi purpose ambulance for units 1.00 376,500,000 376,500,000 41,833 Meulaboh & operation Medical equipment (standard) units 1.00 150,000,000 150,000,000 16,667 Temp renting cars medical teams 5 units/day 40.00 3,250,000 130,000,000 14,444
Health post establishment (Meulaboh) Medicine supply visits 2,448.00 20,000 48,960,000 5,440 Health kit package 12.00 150,000 1,800,000 200
Distrib Mosquito Nets Lhokseumawe units 1,760.00 150,000 264,000,000 29,333
Supplementary Feeding (Meulaboh) Milk (6kg/baby/month) Kg 1,467.00 180,000 264,060,000 29,340 local nutricious food LS 1.00 150,000,000 150,000,000 16,667 Nutrition Educations leaflet 16,317.00 2,000 32,634,000 3,626
Clean Water & Sanitation Program Provision of clean water Water purification installation system package 3.00 100,000,000 300,000,000 33,333 Water reservation package 10.00 2,000,000 20,000,000 2,222 Wheels including Bor Machine units 10.00 75,000,000 750,000,000 83,333 Generator Unit 15.00 3,000,000 45,000,000 5,000 Gasoline (600 litres/month/generator Month 12.00 1,800,000 324,000,000 36,000 Latrines establishment package 75.00 7,000,000 525,000,000 58,333 Garbage can provision units 200.00 300,000 60,000,000 6,667 Divan Provision for tents units 236.00 1,600,000 377,600,000 41,956 Radio Communication package 1.00 11,000,000 11,000,000 1,222
Mental Health Program Sport & Toys Equipment package 12.00 5,000,000 60,000,000 6,667 Praying kits (sajadah, mukena & al package 3,629.00 275,000 997,975,000 110,886 qur'an)
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Description Type of No of Unit Cost Budget IDR Budget Unit Units US$ Direct Programme Related Costs Incentive Medical doctor (1) Month 6.00 10,000,000 60,000,000 6,667 Nurses (4) Month 6.00 24,000,000 144,000,000 16,000 Watsan Engineers Month 6.00 6,000,000 36,000,000 4,000 Community Organizers (5) Month 6.00 22,500,000 135,000,000 15,000 Volunteers (including Finance, Month 6.00 15,000,000 90,000,000 10,000 Watsan, etc) (10) Technical support Month 6.00 4,500,000 27,000,000 3,000 Area Coordinator Month 6.00 5,000,000 30,000,000 3,333
Travel & accommodation for coordination & supervision in the field Staff Projects 23 23 6.00 230,000,000 1,380,000,000 153,333 person/RT
Insurance All risk 23 Month 6.00 8,050,000 48,300,000 5,367 Sub total 6,936,729,000 770,748
TRANSPORT, STORAGE,, HANDLING & RELATED COSTS Transport Transporting the procured aid from Month 6.00 20,000,000 120,000,000 13,333 Medan to Melauboh Transportation for distribution Month 6.00 16,000,000 96,000,000 10,667 Handling loading /offloading Months 6.00 10,000,000 60,000,000 6,667 Sub total 276,000,000 30,667
PERSONNEL, ADMINISTRATION, OPERATIONS & OTHER SUPPORT COSTS Office operations Office in Meulaboh 1 unit/6 1.00 36,000,000 36,000,000 4,000 month Office stationery at Meulaboh monthly 6.00 5,000,000 30,000,000 3,333 Communication & emails to & in the monthly 6.00 15,000,000 90,000,000 10,000 field Vehicle maintenance 2 units 6.00 20,000,000 120,000,000 13,333
Office Equipement Computers, field offices in Meulaboh unit 1.00 13,813,300 13,813,300 1,535 Printers & Faxes for Meulaboh Package 1.00 3,200,000 3,200,000 356 Handy-cam for Meulaboh unit 1.00 10,000,000 10,000,000 1,111 Digital camera for Meulaboh unit 1.00 5,000,000 5,000,000 556 UPS for Meulaboh unit 1.00 1,500,000 1,500,000 167 Satellite phone for Meulaboh unit 1.00 7,000,000 7,000,000 778
Capital Assets Vehicle - 4WD Doublecabin unit 1.00 295,000,000 295,000,000 32,778 Sub total 611,513,300 67,946
TOTAL EXPENDITURE - MEULABOH 7,824,242,300 869,360
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Description Type of No of Unit Cost Budget IDR Budget Unit Units US$ Yakkum Emergency Unit - NIAS DIRECT ASSISTANCE Type of No. of Unit Cost Budget Budget Units Units IDR IDR USD Crisis Phase Health program Mobile Clinic (Nias) Medicine supply P/visit 1,196 20,000 23,928,000 2,659 Medical equipment (standard) units 1 150,000,000 150,000,000 16,667 Temp renting cars for medical teams 2 units/day 40 1,300,000 52,000,000 5,778
Health post establishment (Nias) Medicine supply 500 5 10,000,000 50,000,000 5,556 p/visits Health kit package 5 150,000 750,000 83
Supplementary Feeding (Nias) Milk (6 kg /baby/month 432 180,000 77,760,000 8,640 Other local nutricious food ( decided LS 1 150,000,000 150,000,000 16,667 in PO/Health Volunteer Training) Nutrition Educations leaflet 3,000 2,000 6,000,000 667
Clean Water & Sanitation Program Provision of clean water Water purification installation system package 4 50,000,000 200,000,000 22,222 Water reservation package 10 2,000,000 20,000,000 2,222 Wheels units 5 20,000,000 100,000,000 11,111 Generator Unit 5 3,000,000 15,000,000 1,667 Gasoline (600 Month 12 1,800,000 108,000,000 12,000 litres/month/generator) Latrines establishment package 30 7,000,000 210,000,000 23,333 Garbage can provision units 100 300,000 30,000,000 3,333 Radio Communication package 1 11,000,000 11,000,000 1,222 Mental Health Program Sport & Toys Equipment package 5 5,000,000 25,000,000 2,778
Direct Programme Related Costs Incentive Medical doctor 2 pers/mth 6 20,000,000 120,000,000 13,333 Psychologist 1 pers/mth 6 12,500,000 75,000,000 8,333 Nurses 4 pers/mth 6 24,000,000 144,000,000 16,000 Watsan Engineers 2 pers/mth 6 12,000,000 72,000,000 8,000 Community Organizers 4 pers/mth 6 18,000,000 108,000,000 12,000 Volunteers (including Finance, 3 pers/mth 6 4,500,000 27,000,000 3,000 Watsan, etc) Area Coordinator 1 pers/mth 6 5,000,000 30,000,000 3,333
Travel & accommodation for coordination & supervision in the field Staff Projects 17 pers/RT 6 170,000,000 1,020,000,000 113,333 Insurance All risk 17 6 5,950,000 35,700,000 3,967
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pers/mth Sub total 2,861,138,000 317,904
Description Type of No of Unit Cost Budget IDR Budget Unit Units US$ TRANSPORT, STORAGE,, HANDLING & RELATED COSTS Transport Transporting the procured aid from 2 6 10,000,000 60,000,000 6,667 Medan to Aceh and North Sumatra Truck/Mth Transportation for distribution 2 6 8,000,000 48,000,000 5,333 Truck/Mth Handling - loading /offloading month 6 10,000,000 60,000,000 6,667 Sub total 168,000,000 18,667
PERSONNEL, ADMINISTRATION, OPERATIONS & OTHER SUPPORT COSTS Office operations Office in Nias unit/month 1 10,000,000 10,000,000 1,111 Office stationery at Nias unit/month 6 5,000,000 30,000,000 3,333 Commun & emails to & in the field months 6 15,000,000 90,000,000 10,000 Vehicle Maintenance 3 units 6 15,000,000 90,000,000 10,000
Office Equipement Computers in Nias unit 1 13,813,800 13,813,800 1,535 Printers & Faxes for Nias Package 1 3,200,000 3,200,000 356 Handy-cam for Nias unit 1 10,000,000 10,000,000 1,111 Digital camera for Nias unit 1 5,000,000 5,000,000 556 UPS for Nias unit 1 1,500,000 1,500,000 167 Satellite phone for Nias unit 1 7,000,000 7,000,000 778
Capital Assets Vehicle - 4WD Doublecabin unit 1 295,000,000 295,000,000 32,778 Sub total 555,513,800 61,724
TOTAL EXPENDITURE - NIAS 3,584,651,800 398,295
YEU - SUPPORT OFFICE Crisis Phase PERSONNEL, ADMIN, OPS & SUPPORT COSTS Salaries Program Staff ( fulltime based) Program Manager ( based in Medan) Month 13 6,000,000 78,000,000 8,667 Program Secretary ( based in Yogya) Month 13 3,000,000 39,000,000 4,333 Finance staffs ( based in Jakarta and Month 13 6,000,000 78,000,000 8,667 Medan) (2) Cashier staffs ( based in Yogyakarta) Month 13 1,000,000 13,000,000 1,444 Logistic staffs ( based in Medan and Month 13 7,500,000 97,500,000 10,833 Yogyakarta) 3 Communication officers ( based in Month 13 5,000,000 65,000,000 7,222 Jakarta) Admin support (Yogyakarta) 2 Month 13 3,000,000 39,000,000 4,333
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Coordination staff ( partime based) Dir of YEU for overall coordination Month 13 4,000,000 52,000,000 5,778 Director of YAKKUM for overall Month 13 4,000,000 52,000,000 5,778 management strategy, policy and PME
Travel & accommodation for coordination in Jakarta Task Forces 3 3 pers/RT/ 52 5,865,000 304,980,000 33,887 mth Per diem 2 person 52 1,000,000 52,000,000 5,778
Travel & accommodation for coordination & supervision in the field Director, board 3 per/trip 13 30,000,000 390,000,000 43,333 Supporting Project staffs 6 pers/trip 13 60,000,000 780,000,000 86,667 Staff Projects 9 pers/RT 13 90,000,000 1,170,000,000 130,000
Office operations Communication & emails to & in the Months 12 15,000,000 180,000,000 20,000 field Documentation & Reporting by YEU Package 12 3,000,000 36,000,000 4,000 (web, leaflet, tape recorder, etc) Support for YEU office in Yogya month 12 3,750,000 45,000,000 5,000 Operational cost for Office in Medan month 12 5,000,000 60,000,000 6,667 (Stationary, Hospitality) Vehicle Maintenance months 12 5,000,000 60,000,000 6,667
Office Equipement Computers for Office in Medan and unit 4 13,813,928 55,255,713 6,140 Yogyakarta Printers & Faxes for Office in Medan Package 2 3,200,000 6,400,000 711 and Yogyakarta UPS unit 4 1,500,000 6,000,000 667 Sub total 3,659,135,713 406,571
AUDIT & EVALUATION Three Monthly Internal Evaluation package 4 50,000,000 200,000,000 22,222 External Evaluation package 1 400,000,000 400,000,000 44,444 Cost of Monitoring & Training package/yr 1 599,400,000 599,400,000 66,600 (Ernst & Young) 0 Audit of ACT Funds (Ernst & package/yr 1 180,000,000 180,000,000 20,000 Young) Taxes 10% 1 18,000,000 18,000,000 2,000 Out of pocket expenditure audit company 15% 1 27,000,000 27,000,000 3,000 Sub total 1,424,400,000 158,267
TOTAL EXPENDITURE - SUPPORT 5,083,535,713 564,837 OFFICE Exchange Rate: 9,000
TOTAL BUDGET FOR YEU 42,653,736,013 4,739,304
Detailed budget for each YTB implementing partner can be obtained from the ACT CO on
Asia Regional – Asia Earthquake & Tsunami 49 ASRE51 Appeal (Revision 1) request.REQUESTING ACT MEMBER INFORMATION
I. REQUESTING ACT MEMBER
Yayasan Tanggul Bencana (YTB)
II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
Yayasan Tanggal Bencana (YTB) was founded by the Communion of Churches in Indonesia (PGI/CCI) to deal with natural and man-made disasters and related environmental problems in Indonesia. YTB works through or with the churches in the affected areas and has carried out Community Based Conflict Management (CBCM) in conflict areas like Ambon, Poso, and Kalimantan; Community Based Livelihood Initiatives (CBLI) in Halmahera and Sangihe; Community Based Disaster Preparedness (CBDP) in Ambon, Halmahera, North Sumatra, Java, Alor and Nabire.
An experienced senior Program Manager will co-ordinate the program from Medan in close co-operation with the Managing Director at Jakarta. The Program Manager will make intensive field visits to all the partners and will attend monthly meetings in the Tsunami Centre. Three Program Officers will assist the Program Manager in the field – one on the west coast of Aceh, who will co-ordinate the programs implemented by the partners; the second one will co-ordinate two implementing partners in Nias, and the third in Medan to co-ordinate the church partners.
Implementing Partners:
WALHI SUMUT (Regional Forum) : Established in 1998 Walhi has undertaken successful advocacy lobbies with the government. During the Tsunami Walhi participated actively in the areas which were difficult to reach. They have a volunteer team consisting of young students.
WEST-SOUTH HUMANITY RELIEF CENTER (WS HRC): WS HRC was established in 1999 with the mission of maintaining peace, democracy, justice and humanity for the Aceh people. They empower people in socio-politics, human rights, and democracy. WSHRC has previously worked with YTB in supplying medicines to the people of Aceh. It has administration and control system and has a close relationship with government agencies and church organisations.
BPB PGID NIAS: BPB PGID Nias consists of representatives of all synods in Nias. Together they form a team that deals with disaster management. They co-ordinate capacity building programs and have been assisting Tsunami victims through setting up camps. BPB is a church organization with a small capacity in management, but they are willing to provide services to their church members as well as to other denominations/religions.
YAYASAN HANDAL MAHARDIKA: Yayasan Handal Mahardika was established in 1998. They are a small NGO working for the welfare of children. They have sufficient staff and have established a monitoring and evaluating system.
HURIA KRISTEN BATAK PROTESTAN (HKBP): HKBP is the largest Church in Indonesia. HKBP’s leadership delegates planning, supervision and monitoring of program implementation to a board, consisting of 10 members. The Board recruits professional staff to direct and implement programmes. To guarantee the accountability of their programs, their activities are audited by a public auditor every 6 months.
PGIW SUMUT: PGIW SUMUT is the Regional PGI (CCI) that handles churches affairs in North Sumatra. The PGIW SUMUT Women’s Group on capacity development programs for IDPs.
PBHI: PBHI is an organization which deals with protection and promotion of Human Rights – they worked in this field in East Timor in 1999. Various groups and individuals have appointed PBHI as their legal consultant. PHBI was introduced to YTB by the Protestansche Kerken In Nederland (PKN).
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III. DESCRIPTION OF THE EMERGENCY SITUATION
Background According to the latest information from the National Co-ordination Agency of Disaster Management, 108,110 bodies have been buried in Nanggroe Aceh Darusalam and 130 bodies in North Sumatra Province, 127,749 persons are missing, and 426,849 persons displaced. (Relief Web, Ref OCHA/GVA-2005/0020)
Relief workers and security persons in Aceh have so far buried 81,665 people killed by the powerful earthquake and resulting tsunami. The Operational Team of National Disaster Relief in Aceh reports that there are many bodies still being retrieved from the rubble in the affected areas.
City cleaning: Waste disposal facilities in Aceh need some attention and the UNDP and Navy in co-operation with the Australian Army supported 300 workers starting the current waste disposal activities.
Education: Most children still need text books and school uniforms. Health: There are 800 pregnant women in IDP settlements. However, there is unfortunately a lack of co- ordination in the provision of medical aid for the displaced people.
DESCRIPTION OF THE SITUATION IN THE AREA OF PROPOSED RESPONSE
WALHI AREAS TEUNOM is an isolated area since tansport from the north is disrupted and that that from the south is hindered on rainy days. The coastal areas are the most badly affected and one month after the tsunami the situation has not changed much. Debris is everywhere and people still lack basic necessities. Local NGOs and INGOs are busy distributing life saving items and people are still searching for their families and relatives.
Impact on human lives in the area of proposed response 282 people have died in Padang Keling village (a Teunom Sub District) because of the tsunami, while survivors fled to the mountain area in Lhok Guci and Tanah Anoum village. There are 7,816 IDPs in Teunom Sub District and 3,598 IDPs who moved to Lhok Gucy and Tana Ano Village as well as some other villages.
Description of the damages in the area of proposed response There are of 16 Villages in Teunom - Padang Keling, Simpang Ulim, Aluch Ambang, Ceude Teunom, Panton, Pasi Tebala, Gepe baro, Bateeroo, Sinebuk Padang, Tenu manyang, Rambang payau, Arah, Payau Baru, Panga, Pasi pawing and Cot Trab which were 95 % damaged. All infrastructure and public facilities have been either heavily damaged or destroyed ( 95% of roads and bridges, and agriculture and fishery facilities 85% destroyed.
Security situation in the area of proposed response The GAM are in the mountain areas while the military remains on the coast. For the time being the security situation is relatively secure and Walhi has been distributing relief smoothly and without any problems from either the military or GAM. The conflict between the GAM and the military could be a factor contributing to insecurity in the future.
Location for proposed response Regency Sub District Village Aceh Jaya Teunom Lhok Guci Tanah Anoum Padang Keling
WEST-SOUTH HRC
ACEH JAYA REGENCY, IN SAMPOINAT SUB DISTRICT In SAMPOINAT around 5% of the population in Suak Beuka villages lost their lives in the tsunami and survivors fled to the mountain areas. IDPs from Meulaboh and Banda Aceh fled to Sampoinat where they remain. They are in urgent need of basic life saving items – food water and sanitation facilities.
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Description of the damages in the area of proposed response In Sampoinat there are two villages - Suaka Beuka and Lhok Kruet Village – which have suffered 75% destruction of the infrastructure, houses and public facilities was heavy damaged. Roads/bridges and agriculture /fisheries have suffered 95% and 85% destruction respectively.
Security situation in the area of proposed response There are 80 military posts in this area as it was previously a GAM stronghold. The area is frequented by the TNI and Brigmob. However, WALHI has no problem with the TNI which usually collaborates by helping in the loading and unloading of support items.
Location for proposed response Regency Sub District Village Aceh Jaya Sampoinat Suak Beuka Lhok Kruet
ACEH JAYA REGENCY, IN SETIA BAKTI SUB DISTRICT The area is in total darkness at night as there is no electricity and the IDPs remain in the camps. Corpses have yet to be removed from the debris and the whole situation is abysmal. 75% of Setia Bakti community lost their lives in the Tsunami. As it is so difficult to reach the area there is a total lack of support from the government, TNI and POLRI. There is a desperate need for potable water and food items in both Setia Bakti and Sampoinet.
Description of the damages in the area of proposed response All dwellings have more or less been razed to the ground along with infrastructure such as schools, clinics and other public buildings. The sea shore is now 500 metres further inland meaning that many people have lost their homes permanently to the sea. 95 % of agriculture and fishery facilities are heavily damaged.
Security situation in the area of proposed response The security situation is not good as the area is controled by the TNI which has limited the freedom and rights of the communities in the area.
Location for proposed response Regency Sub District Village Aceh Jaya Setia Bakti Pantai Kuyun Ligah
ACEH BARAT REGENCY, IN JOHAN PAHLAWAN SUB DISTRICT Most of the IDPs from Johan Pahlawan sub District were vacuated to Kawai XVI and Murbo sub districts. Access to the area is difficult due to heavily damaged infrastructure. A large percentage of the population in Johan Pahlawan died.
Description of the damages in the area of proposed response 95 % of the infrastructure, houses, and public facilities were heavy damaged and 95 % of agriculture and fishery facilities also suffered heavy damages.
Security situation in the area of proposed response For the time being the security situation is relatively secure. The conflict between the Free Aceh Movement (GAM) and the military could be a factor contributing to insecurity in the future.
Location for proposed response
Regency Sub District Village Aceh Barat Johan Pahlawan Non - Camps
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ACEH BARAT REGENCY, IN KAWAI XVI SUB DISTRICT & ACEH BARAT REGENCY, IN MURBO SUB DISTRICT The situation is similair to Murbo sub District, Jeram and Kuala Bawah. Many IDPs from Johan Pahlawan and Murbo sub district fled to these two areas as it was not as heavily damaged. Most of the population were fisher folk on the coastal areas but now they have moved inland.
Description of the damages in the area of proposed response 95 % of the infrastructure, houses, and public facilities have been heavily damaged. Some 90% of the infrastructure along with agriculture and fishery facilities were heavily damaged.
Security situation in the area of proposed response For the time being the security situation is relatively secure. The conflict between the Free Aceh Movement (GAM) and the military could be a factor contributing to insecurity in the future.
Location for proposed response
Regency Sub District Village Aceh Barat Kawai XVI Peurumbo Non camps Aceh Barat Murbo Murbo
NAGAN RAYA REGENCY, IN JEURAM SUB DISTRICT The area is in total darkness at night as there is no electricity and the IDPs remain in the camps. Corpses have yet to be removed from the debris and the whole situation is abysmal. 75% of the Jeurem community lost their lives in the Tsunami. As it is so difficult to reach the area there is a total lack of support from the government, TNI and POLRI. There is a desperate need for potable water and food items in both Setia Bakti and Sampoinet.
Description of the damages in the area of proposed response Houses were totally destroyed as well as the infrastructures such as schools, health services and government offices. The sea shore is now 500 metres further inland than before and as the largest part of the population lived close to the sea they have all lost their homes to the water. 95 % of agriculture and fishery facilities are damaged.
Security situation in the area of proposed response The security situation is not good as the area is controled by the TNI which has limited the freedom and rights of the communities in the area.
Location for proposed response
Regency Sub District Village Nagan Raya Jeuram Kedai Jeuram
ACEH JAYA REGENCY, IN KUALA BAWAH SUB DISTRICT 30 % of the population have died in Cot Mee villages because of the tsunami, and the survivors have fled to the mountain area. There is a desperate need of basic necessities such as food and water as there is a high concentration of IDPs from Meulaboh and Banda Aceh concentrated here
Description of the damages in the area of proposed response 75 % of the infrastructure, houses, and public facilities were heavy damaged in Cot Mee Village in Kuala Bawah. 95 % of roads and bridges are damaged and agriculture and fishery facilities suffered 85% damages.
Security situation in the area of proposed response For the time being the security situation is relatively secure. The conflict between the Free Aceh Movement (GAM) and the military could be a factor contributing to insecurity in the future.
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Location for proposed response Regency Sub District Village Nagan Raya Kuala Bawah Cot Mee Non Camp
BPB-PGID Nias Current situation and impact on human lives in the area of proposed response Mandrehe sub District in Nias District has the most villages (11). Sisarihili II in North Sumatera has suffered the most casualties and damage followed by Onolimbu Raya, Lasara Faga, Onolimbu You, Iraono Gambo and Onozalukhu You.
IDPs in Mandrehe are mostly from Sisarihili II village and are concentrated in Lasara Bagawu village. Other villages did not suffer so much damage so those whose houses were damaged or destroyed are staying with relatives or friends. Most of the children are in Lasara Bagawu village.
The distant between Gunung Sitoli and Mandrehe is 65 (sixty-five) km and is normally accessible by car. However, the infrastructure has been damaged so much that it is impossible to use cars or even motor bikes and people have to walk.
The Lasara Bagawu IDP camp is in urgent need of water and sanitation facilities. Many are suffering from malnutrition as they consume only rice and instant noodles. Lasara Bagawu village is the only place where the government and NGOs are distribution assistance so many in the surrounding villages have difficulties accessing the Lasara Bagawu and relief.
Many of the families have lost their means of income and have no resources to fall back on. The children are not attending school as the buildings were damaged.
Description of the damages in the area of proposed response According to the data in Mandrehe sub District there are 3 churches, 1 primary school, 2 bridges, 138 houses which are heavily damaged. All agriculture and fishery facilities in Mandrehe sub district were damaged, in Sisarihili II 100 % of the infra structure was totally destroyed.
Security situation in the area of proposed response Security in Mandrehe sub District is not a problem as well as in the biggest part of Nias District and Southern Nias.
Location for proposed response Regency Sub District Village Nias Mandrehe Sisarihili II Onolimbu Raya Lasara Faga Tumori Faga Onolimbu You Onozalukhu You
YAYASAN HANDAL MAHARDIKA
SOUTH NIAS REGENCY, IN TELUK DALAM SUB DISTRICT Before the Earthquake and Tsunami, the Teluk Dalam sub District was a beautiful place for tourism with easy access due to availability of transportation. The distance from Gunung Sitoli to Teluk Dalam is 110 km. There is no casualties caused by the earthquake and Tsunami in Teluk Dalam but the entire education infrastructure has collapsed.
Currently the population in Teluk Dalam has to stay at the IDP Camp with their children. These children are not able to follow their education program as usual.
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Description of the damages in the area of proposed response 41 houses were damaged - 28 houses in Sorake village (18 houses damaged, 10 houses heavy damaged) and 13 houses damaged in Hiliamaetea village. There is no casualties cause by the earthquake and Tsunami in Teluk Dalam but all of the education facilities of children are gone.
Security Situation in the area of proposed response Security conditions in most areas of Nias District and Southern Nias are good as well as in Teluk Dalam.
Location for proposed response Regency Sub District Village South Nias Teluk Dalam Sorake Hiliamatea
SOUTH NIAS REGENCY, IN LAHUSA SUB DISTRICT The distance from Gunung Sitoli to Lahusa is 138 km and it can be reached easily by car because the road has not been damaged. These areas are free of any significant damage, only houses along the coastal area were affected by the disaster. There are no casualties in Bawo’otalau village.
Description of the damages in the area of proposed response 20 houses were damaged along with some public facilities. The school children ar unable to attend school regularly.
Security situation in the area of proposed response The security condition in Lahusa sub District is the same as in a large part of Nias and Southern Nias.
Location for proposed response Regency Sub District Village South Nias Lahusa Bawao otalua
HKBP
As a result of the earthquake and Tsunami lots of the population in Aceh population lost their relatives, property and livelihood. The clearing of corpses has yet to be completed and rehabilitation of roads and dwellings will be a challeng.
Discription of the damages in the area of proposed response Heavy damaged occurred in the surrounding areas of Pocut Baren Banda Aceh.
Security Situation in the area of proposed response Security situation in Banda Aceh is calmer than in other regions in Aceh province. However the conflict between GAM and Military is still a strong influence.
Location for proposed response The locations of the implementing of the activity are in Banda Aceh and surround the sub village of Pocut Baren.
PGIW SUMUT Medan is the capital of North Sumatera Province neighbouring Aceh Province and is the thirth largest city in Indonesia after Jakarta and Surabaia. Since the Tsunami on 26 December 2004, Medan has become a transit city for all assisting the affected people in North Sumatera - Aceh and Nias. There are about 474,619 IDPs who are safe from the disaster in Aceh and are now sheltering in North Aceh and North Sumatera. North Sumatera IDPs are in Medan, Binjai, and Langkat. Most of those who are safe and whose houses have not been damaged have been forced to evacuate because of the collapse of their livelihood.
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Security Situation in the area of proposed response The security situation in Medan is conducive to implementing the programme.
Location for proposed response HKBP and PGIW Sumut in Medan which will assist 1,325 IDPs (386 households) originating from Aceh.
PBHI Province : Aceh Regency : Banda Aceh Sub District : No details Villages : No details
I. TARGETED BENEFECIARIES
Name of Number of IDPS Total IDPs Implementer HH Female Male School going Babies & children underfives Walhi 897 1,187 790 1,141 480 4,495 West-South HRC 1,427 1,805 1,270 1,612 911 7,025 BPB-PGID Nias 131 161 111 403 Yayasan Handal 241 241 Mahardika HKBP 400 400 PGIW Sumut 331 63 1,600 PBHI Unknown
Criteria for selection The most vulnerable people In those areas that have suffered the most damage and where there is very little assistance being provided.
II. PROPOSED EMERGENCY ASSISSTANCE AND IMPLEMENTATION
Goal To alleviate the suffering of the most vulnerable affected by the earthquake/tsunami. To strengthen the partners and YTB so they can implement the programs
Objectives Forming and strengthening community based organisations in villages in Aceh and Nias for community development Providing psycho-social community care To provide advocacy and lobbying training. To provide support to village and religious leaders
Training in organisational management; monitoring, reporting and evaluation; community development; and psychosocial community care will be organized by YTB for its implementing partners with the goal of strengthening the overall implementation.
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Lobbying : IDPs sheltering in camps will be organised and trained in leadership, conflict resolution and lobbying. It is important that they have knowledge about their rights and ability to lobby the government and local authorities for their rights to housing materials and funds for rebuilding their homes.
Gender: Special attention will be paid to women’s needs in relief efforts - especially clothing, sanitary napkins, etc., as almost 60% of the adults consist of women. During rehabilitation female-headed households will be a priority. Effort will be made to recruit female staff and volunteers to ensure sensitivity to women’s needs. Gender balance will be maintained in the personnel involved in relief work.
SUSTAINABILITY The program will be directed to the sustainability of communities. The communities/groups will play an active role in community resource mobilization for common social activities of the village. The resources mobilized would become the “village development fund” to be operated by the village development committee. The fund could be utilised during emergencies, and disaster situations
By implementer:
Walhi
3,598 IDPs will receive material aid as planned. School children can resume their education. The IDPS can recover their livelihood and regain self sufficiency. Further counseling assistance will be provided for severely traumatised people. Women will have access to livelihood initiatives. Women will have more power in bargaining
Goal To provide assistance to the vulnerable IDP families in Tano Anou, Lhok Guci and Padang Keling village in Teunom Sub District, Panga, and Simeuleu, so that they will be able to survive and restart their livelihood.
To support and empower the IDPs so that they can have their own enterprise and independence from outside assistance.
III. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Food: rice, instant noodles, dried fish, soy sauce, vegetable oil, sugar, baby food (under five), supplementary food, and drinking water for 1,919 IDPS in Tano Anou, 1,440 IDPs in Lhok Guci and 239 IDPS in Padang Keling. NFI: Kerosene, hygiene kits, women sanitary items, Sarong/clothes, Muslim prayer equipment, school kits, water and sanitation for camps, mattresses, blankets, kitchen utensils, generator, gasoline, gum boots, gloves and tools for debris clearanceas well as tents and medicine for 1,919 IDPs in Tano Anou, 1,440 in Lhok Guci and 239 in Padang Keling, and 3,078 IDPs in Panga, as well as 300 in Simeuleu. Provide food for children under 5 in Tano Anou, Lhok Guci, Padang Keling. Provide school kits (comprising of uniforms, shoes, books, etc) for 609 school age children in Tano Anou, 457 in Lhok Guci, and 75 in Padang Keling so that they can resume their education. Provide sport facilities and libraries for children and youth. Provide live support to ± 898 families through extending credit for earning activities or endeavor. Provide Psycho trauma counseling for the affected people
An office manager, admininistrative officer, and finance officer will run the office, supported by 4 staff and 30 volunteers.
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On capital investment (based on lender and user agreement): one 4WD, 2 motorbikes, one stationary and one laptop computer with printer, one fax, one handy and one digital camera.
WEST-SOUTH HRC
IDPs in Sampoinat and Setia Bakti received aid material as planned. School going children can resume their education. The IDPS in Sampoinat Sub District, Setia Bakti Sub District can recover their live and improve their income. Counseling assistance to the traumatised Women in Sampoinat Sub District, Setia Bakti Sub District will have access to livelihood initiatives. Women in Sampoinat Sub District, Setia Bakti Sub District have more power in bargaining
Goals To provide assistance to the vulnerable displaced families in Sampoinat, Setia Bakti Sub District in Aceh Jaya Regency, Johan Pahlawan, Kawai XVI and Murbo Sub District in Aceh Barat Regency and Jeuram, Kuala bawah in Nagan Raya Regency, so that they will be able to survive and restart their livelihood. To support and empower the IDPs in Sampoinat and Setia Bakti Sub District in Aceh Jaya Regency to start their own businesses and become self sufficient.
IV. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Provide food for 1,327 HH (5,704 IDPs) in Sampoinat Sub District, Setia Bakti Sub District in Aceh Jaya Regency, Johan Pahlawan, Kawai XVI and Murbo Sub District in Aceh Barat Regency and Jeuram, Kuala bawah in Nagan Raya Regency. (see table above) Provide NFI for 1,327 HH (5,704 IDPs) for Sampoinat Sub District, Setia Bakti Sub District in Aceh Jaya Regency, Johan Pahlawan, Kawai XVI and Murbo Sub District in Aceh Barat Regency and Jeuram, Kuala bawah in Nagan Raya Regency. (see table above) Provide food for children under 5 in Sampoinat Sub District, Setia Bakti Sub District in Aceh Jaya Regency, Johan Pahlawan, Kawai XVI and Murbo Sub District in Aceh Barat Regency and Jeuram, Kuala bawah in Nagan Raya Regency. (see table above) Provide School kits (comprising uniforms, shoes, books, etc) for 1,612 school age children in Provide sport facilities and libraries for children and youth. Provide live support to ± 702 families in Sampoinat Sub District, Setia Bakti Sub District in Aceh Jaya Regency through extending credit for
A project manager, an administrative officer and a finance officer will run the office, with the support of 4 staff and 30 volunteers.
Capital investment: one 4WD, 2 motorbikes, one stationary computer with printer, a fax, and one digital camera.
BPB-PGID NIAS
501 IDPs received aid material as planned. School going children can resume their education. The IDPS can recover their live and improve their income. Counseling assistance to the traumatised Women have access to livelihood initiatives. Women have more power in bargaining.
Goals: To provide assistance to the vulnerable IDP families in Mandrehe, so that they will be able to survive and to improve their life
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To support and empower the IDPs so that they can start income generating activities.
V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Food : rice, instant noodles, dry fish, soy sauce, vegetable oil, sugar, baby food (under five), supplementary food, and drinking water for 501 IDPs in Mandrehe NFI: Kerocene, hygiene kits, women sanitary needs, Sarong/clothes, Muslim prayer equipment, School kits, water and sanitation for camps, Mattresses, Blankets, Kitchen utensils, Generator, Gasoline, Gum Boots, gloves and tools for debris clearance, tents and medicine for 501 IDPS in Mandrehe Provide School kits (comprising uniforms, shoes, books, etc) for 161 school age children in Mandrehe so that they can resume their education Provide food for 111 children under fives Provide sport facilities and libraries
A project manager, administrative officer and finance officer will run the office, with the support of 4 staff and 10 voluteers.
On capital investment: 1 4WD, one motorbike, one stationary computer with printer and a fax.
YAYASAN HANDAL MAHARDIKA
241 children have been involved in the learning process. School going children can resume their education. 241 children have participated in play activities. The capacity of local people on Children Rights Convention, Gender, Social Analysis and Children Assistance will be improved
Goals: To provide non-formal education for children and youth affected by tsunami in Teluk Dalam and Lahusa so that they can fulfill the learning interaction process. To support psycho-social healing for the children and youth affected by tsunami in Teluk Dalam and Lahusa. To promote the local capacity in childrens education and children’s education rights.
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Provide 2 Learning Centres in Teluk Dalam and Lahusa Provide 2 facilitators to assist in learning process of the children Facilitate children meetings and activities during National Education Day event. Provide sport facilities and toys for 241 children and youth in Teluk dalam and Lahusa. Provide personal counselling for 241 children and youth in Teluk Dalam and Lahusa Provide capacity building for 70 local people on Children Rights Convention, Gender, Social Analysis and Children Assistance. Provide School kits (comprising of uniforms, shoes, books, etc) for 241 children and youth in Teluk Dalam and Lahusa so that they can resume their education. Facilitate small library in the learning centers. Register the children in Teluk Dalam and Lahusa. Forming children group in Teluk Dalam and Lahusa Teaching and learning process willl be done in Learning Center in Teluk Dalam and Lahusa Lobbying to the government (Education Departmen) for the children needs in Teluk Dalam and Lahusa.
An executive officer, program manager and finance officer will run the office, with the support of 10 volunteers. Two additional staff members will focus on education, one for pastoral counseling and one for local empowerment.
Capital investment: 2 motorbikes, one stationary computer with printer, and fax.
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HKBP
Goals: To continue providing assistance to the vulnerable IDP families in Medan and Aceh so that they are able to survive and to improve their critical situation. To support advocacy to the IDPs so that they can have their own ID card, family and property documents 1,600 IDPs received aid material as planned. 508 School going children can resume their education. The IDPS can recover their lives and improve their income. Counseling assistance to the traumatised Women have access to livelihood initiatives. Women have more power in bargaining.
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
To secure the basic needs of 400 HH (1,200 persons) in Medan and 100 HH (300 persons) in Aceh for 6 (six) months. To secure the condition of 508 tsunami affected children in Medan To help 400 HH (1,200 person) IDPs to prepare themselves to return to Aceh. To help 400 HH (1,200 persons) to bridge the cost of living until they can earn their own income To assist with education costs for 508 children until their parents can restart their livelihood. To provide capital to start business for 400 HH (1,200 persons) heads who previously worked in the informal sector. To provide counseling and psychological assistance to overcome trauma. To provide professional advocacy to defend the right of IDPs to get back their land and other properties. To provide informal training on running a business. HKBP “Peduli Kasih untuk Aceh”registers the targeted beneficiaries. The relief will be purchased in Medan where HKBP “Peduli Kasih untuk Aceh” office is placed. Food items, medicine, tents, clothes, school uniforms, school bags and stationary HKBP “Peduli Kasih untuk Aceh” will provide cost of living and daily transportation for Kindergarten, Primary, High School and University students
A project coordinator, administrative officer and a finance officer will run the office, with the support of 4 additional staff members and 20 volunteers.
On capital investments: 2 motorbikes, 2 stationary computers with printers, a fax and a digital camera.
SUMUT
1,325 IDPs received aid material as planned. 5 young females receive teaching refresher courses 10 youth are improved in computer skills. children can resume their education.
Goals: To continue providing assistance to the vulnerable IDP families in North Sumatera and Aceh undertaken since December 2004 so that they are able to survive and restart their lives. To provide educational support for children and youth for 6 months
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION To secure the basic needs of 331 HH (1325 IDPs) during their lives as refugees in Medan for 6 (six) months. To build capacities of 5 female youth on teaching course To build capacities of 10 female and male youth on computer skill. PGIW Sumut (Women Desk) will registers the targeted beneficiaries The relief will be purchased in Medan where PGIW Sumut office is placed.
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PGIW Sumut (Women desk and its volunteers) will distribute the relief to the targeted beneficiaries.
PBHI
IDPs in Aceh have received aid material as planned
Goal: To continue providing assistance to the vulnerable IDP families in Aceh already undertaken since December 2004 so that they are able to survive and to improve their situation.
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
To secure the basic needs of tsunami victims during their lives as IDPs in Aceh for 2 weeks To provide food and NFI for the tsunami victims in Aceh for 2 weeks. PBHI will work with partners in the field like WALHI, Coalition of Civil Society. PBHI will support the relief center in SIGLI and Banda Aceh organized by coalition of civil society.
IMPLEMENTATION METHODOLOGY (all implementers)
The objectives of each implementing partner will be fulfilled through careful needs assessments, purchasing and packaging of aid material. These will then be taken to Regional Relief Centers (POSKO in Meulaboh) by truck, distributed to Field POSKO in Teunom, and further to the IDPs in Tanah Anom, Lhok Guci and Padang Keling. The activities will be further supported by forming women’s and men’s groups, by building the capacity of the groups’ leaders through formal and informal training on group management, people organization, and on common issues such as health, gender, human HIV Aids and the like. There will be special capacity building activities of female and male head households through training on livelihood initiatives.
The program will be closely monitored, and based on advanced assessments and evaluations, and supported further by reporting.
Crisis phase: Purchasing, procurement and distribution of aid will be implemented by ACT members in co-ordination and collaboration with local partners and volunteers as well as other key stakeholders. WALHI North Sumatra. Requests – in particular in the relief phase - from churches and related organisations belonging to the partner network of the ACT members will be included, as far as possible. Distribution to beneficiaries will be participatory
Post crisis: The empowerment program for of the IDPs in Teunom, Panga, Sampoinit, Setiabakti sub district in Aceh Jaya Regency will be implemented based on the following strategy:
Community Organizing: The community organizing is implemented by several activities: Establishment of groups, by separating into men groups, women groups and youth groups, each consisting of around 10- 15 persons. Strengthening the groups through guidance and training related to group management. Strengthening the group’s capacity, through trainings according to need. Strengthening the Village Representative Board (BPD) capacity, in order to produce village regulations and actively perform in development, also creating peaceful conditions. Strengthening the Community Organizers (COs) by one-week training in Tanah Anoh, Lhok Guci, Padang Keling (by the WG). The training should contain materials like: Group organizing, group dynamics, credit program management, organizing management, gender, nutrition and health, agriculture, marketing, and TOT. In addition, the CO will be trained once a month for a year on disaster management, conflict management, trauma counseling, family values, HIV/AIDS, Market opportunities, village regulation and other knowledge needed or proposed by CO
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Self-help Program. To build the community’s self-support in order to avoid dependency, it is necessary to implement credit programs (saving and loans) in the groups, so that the group can be responsible for fund management. The Self Help program is directed to the above proposed program. The funds needed for the program are IDR 30,000,000 per group (ca. IDR 3,000,000 per HH) Every self help program has to be managed by 2 or 3 persons, so that there are several credit programs in one group
VI. ADMINISTRATION & FINANCE
The local administration and implementation will be taken care of by the working group of each implementing partner. The working groups will take care of the preparation of groups as follows: forming groups, choosing the leader, arranging the credit (saving and loan) as well as strengthening the capacity of the groups. The distribution of funds will be implemented by each implementing partners’ working group, and group leaders.
ACT funds will be received and held by YTB, and sent to implementing partners per needs, after the report has been received.
VII. MONITORING, REPORTING & EVALUATION
Monitoring YTB-PGI and the implementing partners will monitor the implementation of the Food and NFI assistance program in Teunom Sub District, Aceh Jaya Regency YTB-PGI and the implementing partners will monitor the implementation of the Community Based Livelihood Initiatives (CBLI) program in the areas of operation.
Reporting Each implementing partner will be responsible for the reporting of the implementation of the food and NFI assistance program in their respective areas of operation according to ACT standards. YTB-PGI will assist the implementing partners in writing the narrative and financial report.
Reporting Schedule Relief Phase narrative and financial reports to be received by ACT CO by 31 March 2005. Following interim narrative and financial reports to be received every six months - 30 September 2005, 31 March 2006, 30 September 2006 and Final narrative and financial reports to be received by ACT CO three months after the closing date of the appeal - by 31 March 2007 if the implementation period is two years.
Evaluation ACT coordinating office can do external evaluation of the program periodically
VIII. CO-ORDINATION
YTB is working through church and local NGO, both faith-based and secular. YTB is working with district and sub-district authorities, in the village level YTB works in coordination with the village heads. Coordination with other ACT members is through monthly meeting in the coordination office of ACT International in Medan. In the area of intervention YTB is working with the permission of village/sub district leaders.
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IX. BUDGET
Description Type of No of Unit Cost IDR Budget IDR Budget US$ Unite Units
Cost Implementing Partners Total Expenditure Walhi - Direct Assistance Costs 18,241,963,500 2,026,885 Total Expenditure West South HRC - Direct Assistance Costs 19,606,131,440 2,178,459 Total Expendirure Bpb Nias - Direct Assistance Costs 3,223,305,180 358,145 Total Expenditure Yayasan Handal Mahardika - Direct Assistance Costs 401,600,000 44,622 Total Expenditure Hkbp - Direct Assistance Costs 8,613,009,500 957,001 Total Expenditure Pgiw-Sumut - Direct Assistance Costs 513,753,450 57,084 Total Expenditure PBHI - Direct Assistance Costs 243,890,000 27,099 TOTAL COSTS IMPLEMENTING PARTNERS 50,843,653,070 5,649,295
Office Jakarta Cost Jakarta Office (10 % X 3.778.284.000 Year) Years 2 377,828,400 755,656,800 83,962 Jakarta Office Rent Years 2 75,000,000 150,000,000 16,667 Training : Psyocho Social Training Package 6 75,000,000 450,000,000 50,000 Financial System Package 4 75,000,000 300,000,000 33,333 Monitoring, Reporting And Evaluating Package 8 72,000,000 576,000,000 64,000 Community Development Package 2 50,000,000 100,000,000 11,111 Religious Leaders Package 2 50,000,000 100,000,000 11,111 Village Leaders Package 2 50,000,000 100,000,000 11,111 Visits Md To The Fields Package 48 7,500,000 360,000,000 40,000 Monitoring/Evaluating Coordination Meetings (1 Person)/Monthly Month 24 7,500,000 180,000,000 20,000 Lobby With Ingos, Ngos, Government 6 5,000,000 30,000,000 3,333 Advocacy For Id/Land Ownership Package 2 500,000,000 1,000,000,000 111,111 Networking Months 24 1,500,000 36,000,000 4,000 Strengthening The Partrners & Ytb Package 8 50,000,000 400,000,000 44,444 Strengthening Women & Mens Groups Aceh Package 8 120,000,000 960,000,000 106,667 Strengthening Women & Men Groups Nias Package 8 75,000,000 600,000,000 66,667 Hospitality Months 24 7,500,000 180,000,000 20,000 Internal Auditor For Tsunami Package 1 60,000,000 60,000,000 6,667 Sub Total 6,337,656,800 704,184
Office Medan Project Manager Months 26 10,000,000 260,000,000 28,889 Project Officer 3 Persons (7.500.000 X 3) Months 26 22,500,000 585,000,000 65,000 Finance Asst Months 26 7,500,000 195,000,000 21,667 Driver (All In) Months 26 2,000,000 52,000,000 5,778 13th Assistance (6 Persons) 42,000,000 42,000,000 4,667 Health Assistance (5 Persons) Months 24 2,500,000 60,000,000 6,667 Life Insurance (5 Persons) Months 24 1,000,000 24,000,000 2,667
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Description Type of No of Unit Cost IDR Budget IDR Budget US$ Unite Units Bonus 10 % X From Total Salary Pm, Po, Fa Years 2 4,000,000 8,000,000 889 Stationary (Ink, Paper, Ballpoint, Odner, Etc.) Months 24 1,000,000 24,000,000 2,667 Vehicle Operation Months 24 7,000,000 168,000,000 18,667 Sub Total 1,418,000,000 157,556
TOTAL COST OFFICES JAKARTA & MEDAN 7,755,656,800 861,740
Capital Invesment Laptop Unit 5 12,500,000 62,500,000 6,944 Computer Jakarta And Medan Office Unit 5 6,000,000 30,000,000 3,333 Digital Camera Unit 2 5,000,000 10,000,000 1,111 Handycam Unit 2 6,000,000 3,000,000 333 Infocus Unit 1 17,000,000 17,000,000 1,889 Motorcycle Jakarta And Medan Office Unit 2 12,500,000 25,000,000 2,778 Cars - Nias, Wshrc, Walhi & Medan (*1 paid Unit 4 275,000,000 1,100,000,000 122,222 by EMS Jerman) Car Insurance For 2 Years Unit 4 14,000,000 56,000,000 6,222 Expendition Unit 4 7,500,000 30,000,000 3,333 Sub Total 1,333,500,000 148,167 CAPITAL INVESTMENT YTB 2,667,000,000 296,333
Auditing, Monitoring Year 1 Year 2 * External Audit Cost (YTB + WALHI, WEST 100,000 120,000 1,980,000,000 220,000 SOUTH HCR, HKBP) Monitoring & Training Ernst & Young (YTB) 66,600 79,920 1,318,680,000 146,520 Total Audit Four Organizations & 3,298,680,000 366,520 Monitoring
TOTAL ESTIMATED EXPENDITURE 64,564,989,870 7,173,887
Asia Regional – Asia Earthquake & Tsunami 64 ASRE51 Appeal (Revision 1)
ACT INTERNATIONAL CO-ORDINATION & CAPACITY BUILDING IN INDONESIA.
The ACT International co-ordination model in Indonesia is the result of discussions with and decisions taken by the three member organisations and the national and regional ACT co-ordinators.
1. Important principles agreed upon regarding the co-ordination in Indonesia:
The three ACT Int. members in Indonesia will work together as equal partners. Use the present opportunity to further build capacity in disaster management in the three Indonesian members of ACT International. Not to diminish the autonomy and strength of the three Indonesian ACT members. External assistance in strengthening the capacity of the three Indonesian ACT members and their local partners in the field is welcome, but only if combined with long term commitment to support the organisations. None of the ACT Int. members from outside Indonesia will become operational on its own. External operational capacity will only be made available in partnership with one (or more) Indonesian members of the ACT Int. alliance. What reasonably can be done by CWS-I, YEU, YTB/PGI and their local partner organisations need not be imported, or done by others. External resources and expertise welcome, but: As per the needs identified by the Indonesian members of the ACT alliance (and in collaboration with the co- ordination) Should fit the context, Should serve their long term interests. Extra attention is needed for information management and matters related to the quality of services provided by the ACT members. Of course the existing standards, guidelines and codes of conduct the ACT International alliance adheres to are also to be used in this emergency operation. Transparency and accountability are a condition. They will enhance present and future possibilities of all members in the ACT International alliance. The co-ordination at national and regional level will be facilitated by staff provided by the ACT International co- ordination in Geneva. At local level the three members will have to secure good collaboration without external help. Do not institutionalise the co-ordination offices in Medan and Jakarta. Keep it light, no permanent offices! The co-ordination needs to be a combined effort that can sustain itself in the long run.
2. The co-ordination model:
Indonesian members of ACT Alliance: CWS-I, YEU and YTB. + Two coordinators sent by ACT CO Geneva. = ACT Regional Co-ordination Office in Medan. ACT National Co-ordination Office in Indonesia. + If need be: additional resources / expertise from outside, in partnership with CWS-I, YEU and YTB/PGI.
3. Fields in which co-ordination takes place, method of co-ordination:
Co-ordination takes places in six areas of crucial importance: Accountability and financial matters. Contextual issues (politics, religion, matters relating to constituencies, security situation and liaison with government, UN and other donors / implementers). Information management. Logistics. Quality of the programs implemented. Screening of offers of expertise and material aid.
In Jakarta and Medan co-ordination takes different forms.
Asia Regional – Asia Earthquake & Tsunami 65 ASRE51 Appeal (Revision 1)
At national level co-ordination is in form of six taskforces in which the three Indonesian ACT international members participate with their staff or board members (brief terms of reference are available). The frequency of the meetings will vary according to issues treated. Meetings in the fields of information management, quality, accountability and finances will probably be held every week. The other issues require a lower frequency (once every two weeks). Lead-agencies in the co-ordination (at national level) are: CWS-I: context and screening. YEU: information and quality. YTB/PGI: accountability and logistics.
In Medan a two-day co-ordination meeting of all the three ACT partners will be held on a monthly basis (last two days of the month) and emergency meetings if the situation demands. The two days will be devoted to intensive discussions on the six sectors mentioned above. In addition to the above six sectors, the regional office would hold deliberations on management, administration and co-ordination in the concluding session
On a quarterly rotation basis each partner would take the lead in the regional co-ordination process. The Information Officer of ACT would be responsible for documenting the meeting proceedings and preparing the report. The report will be sent to all the ACT partners and to the ACT national office, Jakarta by the regional coordinator. The lead partner is responsible for follow up of the decisions taken in this co-ordination meeting as well as ensures that monthly narrative reports and financial reports are circulated among the partners at least one day before the meeting. A document detailing a/o the process of co-ordination in Medan is available.
4. National and regional offices
In Jakarta the national co-ordination office will consist of: national co-ordinator sent by ACT Co-ordination Geneva, an (ACT) secretary and two (ACT) information managers that will relate with information officers in the three member organisations and the office in Medan. The (ACT) finance officer in Medan will also administer the expenditures made by the national office (together with the national co-ordinator and the office manager / secretary in Jakarta).
In Medan the regional co-ordination office is the place where the three Indonesian ACT members have their staff to organise and co-ordinate their work with the affected population. Act provides office space, a warehouse and staff to allow the functioning of this common office. The regional co-ordinator of ACT manages and advises on the implementation of the programmes. An (ACT) information officer secures good flows of information between the three members and with the office in Jakarta (for the wider network in and outside the country).
5. Quality, accountability, transparency and information
ACT International co-ordinators focus on quality, accountability, transparency and information management. The aspects of quality, accountability and transparency were given full attention in preparing the present appeal revision.
Accountability and transparency during the full period of implementation will be enhanced by involvement of Ernst and Young. Ernst and Young participated in the discussions that were part of the revision process. A workshop was organised by the company in which they critically looked at the draft revised proposals of each organisation. The company will also help in developing a set of criteria for the three ACT International members in Indonesia that will be the main standard in the monitoring process during implementation. Moreover Ernst and Young will assess both YTB and YEU to understand their compliance and gaps towards agreed criteria. On the basis of this assessment decisions can be taken regarding the appeal and capacity building. The costs for this work (phase a) is part of the ACT co-ordination budget. In the separate budgets of the three members a budget line for monitoring and training was included (Ernst and Young, three times a year, at the two levels of Jakarta / Yogyakarta and Medan, monitoring followed up by workshop for the three organisations together). This phase b is part of the ongoing attention for accountability, transparency and capacity building. At end of each year an external audit will be held for CWS, YEU, YTB and three main implementing partners of YTB (Walhi, West South HRC and HKBP). Ernst and Young is requested to do the audit.
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In order to improve the information flows from the programmes to donors and public in and outside Indonesia, the ACT co-ordination decided to employ its own information officers / managers. It is planned that a/o a website with regularly updated information on the work of the three organisations will be ready soon.
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Budget coordination ACT International in Indonesia (Appeal ASRE51), period 28.12.2004 - 31.12.2006 Exchange rate used 1 USD = 9,000 Rp
Indonesian Rp US Dollar Nr Description of item year 1 year 2 year 1 +2
Jakarta Office
J.1 Expenditures national coordinator / consultant J.1.1 Fees and international travel (January - March 2005) 454,500,000 - 454,500,000 50,500 J.1.2 Inland travel and accomodation (January - March 2005) 81,000,000 81,000,000 9,000 Subtotal national coordinator / consultant 535,500,000 535,500,000 59,500
J.2 Salary costs staff Jakarta office J.2.1 National coordinator 410,050,000 430,552,500 840,602,500 93,400 J.2.2 Consultancy costs accounting 54,000,000 56,700,000 110,700,000 12,300 Information managers (two) 300,080,000 315,084,000 615,164,000 68,352 J.2.3 Office manager / secretary 61,890,000 64,984,500 126,874,500 14,097 J.2.4 Cleaner 21,690,000 22,774,500 44,464,500 4,941 Subtotal staff Jakarta office 847,710,000 890,095,500 1,737,805,500 193,090
J.3 One time investments office J.3.1 Registration fees 10,000,000 - 10,000,000 1,111 J.3.2 Office furniture, telephone, etc. 100,000,000 - 100,000,000 11,111 J.3.3 Miscellaneous 25,000,000 25,000,000 50,000,000 5,556 Subtotal one time investments 135,000,000 25,000,000 160,000,000 17,778 -
J.4 Running costs -
J.4.2 Rent 18,000,000 36,000,000 54,000,000 6,000 J.4.3 Maintenance office 3,000,000 5,000,000 8,000,000 889 J.4.4 Utilities 18,000,000 18,900,000 36,900,000 4,100 J.4.5 Hospitality 12,000,000 12,600,000 24,600,000 2,733 J.4.6 Communications 150,000,000 157,500,000 307,500,000 34,167 J.4.7 Office expenditures 21,000,000 22,050,000 43,050,000 4,783
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J.4.8 International travel 150,000,000 157,500,000 307,500,000 34,167 J.4.9 Inland travel national coordinator 60,000,000 63,000,000 123,000,000 13,667 J.4.1 Inland travel information officers 0 90,000,000 94,500,000 184,500,000 20,500 J.4.1 Inland travel other staff 1 6,000,000 6,300,000 12,300,000 1,367 J.4.1 Production information materials 2 50,000,000 52,500,000 102,500,000 11,389 Subtotal running costs 578,000,000 625,850,000 1,203,850,000 133,761 - - All costs Jakarta office 2,096,210,000 1,540,945,500 3,637,155,500 404,128
Medan office
M.1 Expenditures regional coordinator / consultant M.1. Fees and international travel (72 days) 1 359,100,000 - 359,100,000 39,900 M.1. Inland travel and accomodation (72 days) 2 64,800,000 64,800,000 7,200 Subtotal national coordinator / consultant 423,900,000 - 423,900,000 47,100 - - M.2 Salary costs staff Medan office - - M.2. Regional coordinator 1 294,750,000 309,487,500 604,237,500 67,138 M.2. Office manager / secretary 2 79,520,000 83,496,000 163,016,000 18,113 M.2. Information officer 3 97,150,000 102,007,500 199,157,500 22,129 M.2. Finance assistant 4 54,684,000 57,418,200 112,102,200 12,456 M.2. Office boy + office girl (two persons) 5 68,760,000 72,198,000 140,958,000 15,662 M.2. Cleaner (part time) 6 21,690,000 22,774,500 44,464,500 4,941 M.2. Security guards (four) 7 137,520,000 144,396,000 281,916,000 31,324 Subtotal costs staff Medan office 754,074,000 791,777,700 1,545,851,700 171,761
M.3 One time investments office M.3. Registration fees 1 10,000,000 - 10,000,000 1,111 M.3. Office furniture, telephone, etc. 2 200,000,000 200,000,000 22,222 M.3. Digital camera and printer, ink 3 12,500,000 5,000,000 17,500,000 1,944 M.3. Miscellaneous 4 50,000,000 50,000,000 100,000,000 11,111 Subtotal one time investments 272,500,000 55,000,000 327,500,000 36,389 - - M.4 Running costs - - M.4. Rent office 2 45,000,000 50,000,000 95,000,000 10,556 M.4. Rent warehouse
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3 80,000,000 90,000,000 170,000,000 18,889 M.4. Maintenance office 4 8,000,000 10,000,000 18,000,000 2,000 M.4. Utilities 5 36,000,000 37,800,000 73,800,000 8,200 M.4. Hospitality 6 18,000,000 18,900,000 36,900,000 4,100 M.4. Communications 7 200,000,000 210,000,000 410,000,000 45,556 M.4. Office expenditures 8 42,000,000 44,100,000 86,100,000 9,567 M.4. International travel 9 50,000,000 52,500,000 102,500,000 11,389 M.4. Inland travel regional coordinator 10 60,000,000 63,000,000 123,000,000 13,667 M.4. Inland travel information officer 11 90,000,000 94,500,000 184,500,000 20,500 M.4. Inland travel other staff 12 30,000,000 31,500,000 61,500,000 6,833 Subtotal running costs 659,000,000 702,300,000 1,361,300,000 151,256
- All costs Medan office 2,109,474,000 1,549,077,700 3,658,551,700 406,506
Jakarta and Medan office Audit fees 90,000,000 108,000,000 198,000,000 22,000
Ernst and Young: Support budgeting process, setting criteria for monitoring and assessment of YTB and YEU financial systems. & YEU Financial systems EY.1 Consulting fees 270,000,000 - 270,000,000 30,000 EY.2 Estimated out of pocket expenses 36,000,000 - 36,000,000 4,000 EY.3 VAT 30,600,000 - 30,600,000 3,400 Subtotal Ernst and Young start up 336,600,000 - 336,600,000 37,400 accompaniement
Unforeseen 4% of all costs in Jakarta and 171,827,360 127,920,928 299,748,288 33,305 Medan
ACT Indonesia Costs 4,804,111,360 3,325,944,128 8,130,055,488 903,339
Asia Regional – Asia Earthquake & Tsunami 69 ASRE51 Appeal (Revision 1)
SRI LANKA
I. REQUESTING ACT MEMBER INFORMATION
National Christian Council of Sri Lanka (NCCSL)
II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
NATIONAL CHRISTIAN COUNCIL OF SRI LANKA (NCCSL ) has been in existence for about forty-five years and promotes joint action in many areas of the life and witness of the churches. The Programmes of Peace & Reconciliation, Relief & Rehabilitation, Christian Education, Communication, etc. are some concerns where NCCSL generally co-ordinates the activities on behalf of all her members. However, the members are also free to initiate activities on their own. The churches and institutions belonging to the members of NCCSL are spread throughout the island, consisting both Singhalese and Tamil congregations.
Since 1983 NCCSL has been systematically involved in relief and rehabilitation work in all affected areas in the country, both in human made and natural disasters. It has a separate unit to implement and monitor such work, and has served all communities in Sri Lanka. It is also recognised by the State as a recognized organisation to work in those areas under the control of the LTTE.
ACT member’s implementing partners
Member Churches: Church of Ceylon – Diocese of Colombo Church of Ceylon – Diocese of Kurunegala Methodist Church of Sri Lanka Sri Lanka Baptist Sangamaya Church of South India Dutch Reformed Church The Salvation Army The Presbytery of Lanka
Member Institutions: Young Men’s Christian Association (YMCA) Young Women’s Christian Association (YWCA) Ceylon Bible Society Christian Literature Society (CLS) Student Christian Movement
III. DESCRIPTION of the EMERGENCY SITUATION
The tsunami has caused unprecedented loss of life and damage to property in 12 districts. All coastal districts from Jaffna along the East Coast and up to Gampaha on the west coast are affected. In some cases entire villages were washed out and losses were great in coastal villages where fishermen and their families resided on the beaches in simple huts. The Government of Sri Lanka has declared a national emergency. The official death figure is over 38,000 and a million people lost their homes completely.
Impact on Human Lives and Damages Although uncertain, preliminary indications are that up to one-third of the victims were children and that more women than men perished. The effects on the family structure can therefore be different from other types of situations (e.g., war). Men needing to take care of children may be an important after effect and will need to be dealt with specifically.
To date, more than a million individuals have been displaced because their homes have been washed away. The
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Government has made it a priority to move people out of the largest areas of concentration of IDPs(Internally Displaced Persons). However, Government regulations prohibit constructions built close to the shoreline where homes existed before the tsunamis. This could mean that IDPs will be in need of temporary shelter for a longer period than would normally be the case. As there has already been dissent about the Government policy of house construction sites to be located 300 metres to100 metres away from the coastline, therefore, there is a need to work on viable solution. There is much confusion among the people and the NGOs also. It is not clear if the Government will review its policy on housing. Many people took refuge in public buildings, leaving behind their personal belongings. Many affected families, among them fishermen, have lost their livelihood. The scale of property loss has been estimated in billions of dollars including schools, transport infrastructure (roads, railway bridges) and public buildings.
IV. TARGETED BENEFICIARIES
NCCSL is responding to the disaster through member churches throughout the country. Four regions have been identified for interventions that will be implemented locally with support and co-ordination of the NCCSL Secretariat in Colombo. Northern and Peninsular Coasts (including the Vanni, Mullaitivu areas) East: Batticaloa, Thirukovil, Ampara, Trinco, Muttur and Batticaloa Southern Coasts: Galle, Matara, Tangalle, Hambantota. Other Regions: Colombo, Kalutara, Wattala and Negambo
How this relates to the work done through other organisations All Government institutions and NGOs have geared up to provide immediate assistance to the people hit by this disaster. NCCSL has acted through implementing partners, island-wide (i.e., clergy and officials of member institutions), and co-operated with the Government Agent (GA), the respective Grama Sevakas (local Government officials) in the regions and the newly established Government District Disaster Management Committees (DDMC).
What Has Been Done NCCSL responded immediately to the disaster, dispatching money for food parcels in the suburbs of Colombo and the north. An emergency meeting of the heads of the churches and the NCCSL was held and three pastoral teams were sent immediately to the affected regions (Trinco, Batticaloa, and the southern coast). Preliminary data on the scope of the disaster has been collected. Immediately following the disaster people who were not directly affected provided in-kind assistance in terms of food, water, clothing, medicine etc, and volunteers facilitated distribution. NCCSL is already supporting ongoing local initiatives targeting beneficiaries identified by the GA in public buildings.
A medical shipment - in kind donation through ACT member Hungarian Interchurch Aid (HIA) - to the value of USD 153,489.00 arrived in Colombo on 29 December 2004. It was handed over to NCC-SL and distributed in the different regions. A part of the shipment was delivered to the Ministry of Health of Sri Lanka. Lorry loads of emergency supplies have been sent to the affected regions and the overall relief assistance is gaining momentum.
Below is a table with more detailed information on what type of aid has been delivered by the implementers to each area up to 11/2/2005.
Date Location of Camps Implementer(s) Provided Items 2/1/2005 Hambantota Holy Emmanuel Church Non-food items Sanitary items 3/1/2005 Koralawella St. Peters Church Non-food items Clothing 4/1/2005 Hambantota Christ Church Non-food items Sanitary Kallar YMCA Non-food items 5/1/2005 Morakotanchenai St. Paul’s Church Non-food items Sanitary Clothing; Books 6/1/2005 Kiran Methodist Church Tents
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7/1/2005 Batticaloa YMCA; Non-food items Methodist Manse Non-food items Sanitary Kalutara Methodist Manse Food and non-food items Clothing Navakkudah St. Mary’s Church Non-food items Sanitary 8/1/2005 Galle Methodist Church Non-food items Sanitary Clothing Tangalle Christ Church Non-food items Books 10/1/2005 Verugal Methodist Church Non-food items Mutur Methodist Church Non-food items Galle Buona Vista Non-food items Rathgama Non-food items Clothing Books 15/1/2005 Chenkalady Methodist Manse Non-food items Point Pedro Methodist Manse Non-food items Kallar Methodist Church Non-food items Sanitary Batticaloa Methodist Church Non-food items Clothing Kalutara Methodist Church Non-food items Clothing Kiran Methodist Church Non-food items 16/1/2005 Jaffna Christian Union Food items 20/1/2005 Talpe D.C. Non-food items Gintota D.C. Non-food items 22/1/2005 Pottuvil Methodist Church Non-food items Hambantota Christ Church Non-food items Tangalle Anglican Church Clothing Matara Methodist Church Non-food item Clothing Books Weligama Anglican Church Non-food items Galle Anglican Church Non-food items 26/1/2005 Koralawella St. Peter’s Church Books 30/1/2005 Trincomalee St. Nicholas Church Non-food items Clothing Books Moratuwa Holy Emmanuel Church Non-food items St. Paul’s Church Clothing Elpitiya Food items Non-food items Medicine Clothing Books
1/2/2005 Galle All Saint’s Church Non-food items Clothes Kallar Methodist Church Non-food Clothing Books Chenkalladi Methodist Church Clothing Kilinochchi Methodist Church Food items Non-food items Clothing 7/2/2005 Kilinochchi Methodist Church Tents 11/2/2005 Vavuniya Holy Spirit Church Tents
The relief phase has expended so far a sum of Rs. 13. 537 million. This includes dry rations, non-food items, kitchen utensils and a few inputs for temporary shelters.
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V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Goal: The over all long term goal of this program is to restore the lives of tsunami affected people in coastal areas of Sri Lanka and bring them to the mainstream of the development process.
Objectives: To satisfy the immediate needs of the disaster affected displaced populations by supplying food relief, drinking water, medicine and non-food items. To provide livelihood support to 18,000 families in about 200 villages. To undertake repairs of 3,000 dwelling units in 200 villages To provide temporary dwelling units to 4,800 families in 200 villages. To support 8,000 families/individuals through psycho-social /trauma counseling To provide educational support to 18,500 students in 200 villages To provide small income generating avenues to 4,700 families in 200 villages To create income generating possibilities for 4,000 women in 200 villages/areas through micro credit To engage in necessary preparatory measures to put up 12 disaster centers in the 4 regions. To enhance the capacities of community leaders, church leaders, volunteers and staff on community based disaster preparedness/ management To sensitize the community leaders, church/members leaders and staff on gender issues. To enhance the advocacy competency among NCCSL and its member churches. To enhance the competencies of staff of NCC/member churches on project management ,financial accountability, sphere standards
VI. TARGETTED BENEFICIARIES
Selection of beneficiaries NCCSL has worked in close collaboration with the local authorities to identify beneficiaries. Vulnerable groups with special needs (orphans, handicapped, the elderly and people with chronic diseases) will be referred to specialised agencies and Government services. The local clergy and workers of churches and other ecumenical partners will identify host families to receive food assistance while accommodating displaced persons in their private homes.
Initially a list was provided by the Government Agent (GA) with information on where people had spontaneously gathered for refuge (e.g., in temples, churches, schools and other public buildings). Some people whose houses are only partially damaged are seeking assistance at the public buildings. The number of beneficiaries will change as the relief efforts progress. The following is an outline of beneficiaries by project phase:
Region Phase I Phase II Phase III Northern and Peninsular Coasts 1,700 families 1,600 families Breakdown by region to be East 6,875 families 3,575 families decided through assessment Southern Coast 3,150 families 1,600 families after the completion of Phase Other Regions 2,275 families 1,075 families II. Total 14,000 families 7,850 families 7,850 families
NCCSL SL through its member churches/institutions has plans to include vulnerable and marginalized communities. Fisher communities will be the major beneficiaries of this project. It has been also planned to include women (single mothers/ orphaned adolescent girls) and children (especially the orphans) through different activities. In Northern Province, oppressed by caste and landless people have also been identified.
A database of the area/village/family wise information is being attended to.
A comprehensive assessment will be undertaken to identify beneficiaries for temporary shelter, non-food items and rehabilitation of houses and livelihoods. Efforts will be carefully co-ordinated with the Government Agent and the District Disaster Management Committees.
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Relief Assistance The overall strategy of the NCCSL has been to support relief and rehabilitation efforts implemented by the churches in the four geographical areas. The relief operations have to be carried out in three phases over a period of one year. Phases I and II are detailed below. Phase III will be carried out as part of the post-crisis activities (also see below). In addition to provide immediate relief assistance to the victims, the project has also supported families hosting disaster-affected persons in their private homes with food relief. During the relief phase efforts have been made to assess the medium-term needs of the target group and provide appropriate assistance in terms of shelter and non-food items, the need for rehabilitation of the victims through meeting the needs of sustainable livelihoods. The NCCSL is co-ordinating with other humanitarian organizations in its operational areas to ensure that all needs of the targeted population are met and activities are implemented in a complementary manner. The NCCSL will also create a conducive organisational structure capable of responding to the immediate relief and long-term rehabilitation/development interventions.
Needs Assessment A systematic needs assessment for the relief phase was carried out by volunteers who assisted local clergy and the officials of member institutions in gathering information on the ground. NCCSL then identified a group of beneficiaries already assembled in places of refuge for priority assistance. Families hosting displaced persons were also provided with dry rations. On the basis of the needs identified in each area, NCCSL either facilitated the purchase, transport and delivery of relief items from Colombo or disbursed money for purchase of relief items locally.
PHASE I: The relief work (food items, non food items and services such as medical clinics) to continue among the beneficiaries for the next two months.
FOOD ITEMS Beneficiaries gathered in public places will be provided with cooked food or dry rations according to the local set up and logistics. Food for infants will also be included.
NON-FOOD ITEMS According to the needs already identified, various items will be distributed at gathering points, including clothing, sheets and mats, medicine, mosquito coils and nets, soap, woman’s hygiene essentials, baby bottles, toys for children, kitchen utensils, plates and cups, and pots and pans. Some items are being donated to NCCSL in Colombo, sorted, packed and transported to the affected areas by rented trucks. Other items can be purchased locally and distributed. Need for additional non-food items are expected when people move from the public buildings to temporary shelter (Phase II).
PHASE II: The next two – three months would be a continuance of relief work, but making provisions available for selected group of the IDPs on whom NCCSL would also focus rehabilitation activities, enabling them to decentralise from large concentrations. This phase will focus on establishing temporary living structures for those in public buildings and providing essential non-food items so that beneficiaries are able to return to the areas where they lived before the disaster.
Due to constraints posed by the enormity of the catastrophy, cooperation arrangements between the government and the different aid organisations on the ground are still being formed. the NCC together with the local partners are closely following the situation at ground level and will adjust and specify the plans as more information becomes available.
Before implementation is taken further, the NCC will assess the locations,and make detailed needs analyses. The specific project details along with more exact time-frames, implementation structures and methods will be defined as the situation becomes clearer, and government regulations are more settled.
It should be noted that one of the constrainst for the second and third phases of the programme is that the allocation of villages is not yet finalised, and that NCCSL is still awaiting government information on this matter.
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This is further affected by the large organisations "taking their pick" first, which basically leads to NCCSL and its partners filling in the gaps to a high degree, and thus taking more complex areas (due to geography, ethnic set- up etc).
POST CRISIS ASSISTANCE
PHASE III: The next twelve months will focus on rehabilitation, the main activities being rebuilding/repair of houses, livelihood (e.g., fishing, small shops and business, handicrafts), etc. This will also bring issues of development, peace, gender, children, education, communication etc, into the relief/rehabilitation work. NCCSL will encourage the formation of Community Based Organisations (CBOs) and also establish village community centres, which would be owned by those CBOs. This will ensure the beneficiaries active participation not only in implementing the projects but also in shaping the projects to their needs.
This phase will focus on rebuilding of communities through rehabilitation of sustainable livelihood. The required technical assistance for carrying out any activity by the member churches will be provided by NCC. The Relief and Rehabilitation Co-ordinator at NCCSL Colombo will provide the necessary assistance to local committees for assessment and further planning of all aspects of this phase.
LIVELIHOOD SUPPORT On a priority basis, the projects are intended to support poor fishermen, artisans and the skilled unemployed by providing boats/nets/engine, tool kits for carpenters, masons, barbers and others. In some locations assistance for repair of boats will also be provided. Since many vegetable/fish vendors have lost their bicycles and now face difficulty in resuming their work cycles will also be provided to them on a group basis. It is expected that such interventions on one hand will provide opportunity for work and earning some income, on the other hand it well help in confidence building of the community. The implementing partners will be promoting participatory processes(involvement in planning/monitoring and reviewing) among the affected people while implementing the said proposal and organising regular meetings with affected communities. Although the operational plans and strategies will be different for different areas the affected people will be involved in identifying the beneficiaries, procurement /distribution of materials as a tool for community building.
EMPOWERMENT OF WOMEN In order to engage women in development activities, they will be motivated to initiate Self Help Groups (micro- credit interventions) in their villages. The implementing member churches will facilitate the formation of groups, providing basic management skills on group management and providing each group with seed money ( this will depend upon the group and their capabilities) to start an income generating activity. Later, these groups, on reaching maturity level, may be linked with the local banks to facilitate the requests for loans to start their own enterprises for additional income generation. Unlike usual micro credit norms, efforts will be made to include extremely vulnerable women. It is hoped that such an intervention will not only help in meeting the immediate needs of the women in the community but also create opportunities for women to play a greater role in their family as well as in the development affairs of their villages.
SHELTERS Another very important area of intervention is that of shelter. The project intends to provide support for temporary shelters in many proposed locations so that people have some roof over their head. There has been lot of discussion betwen NCCSL and its member churches on issues pertaining to housing design, location approved by the Government and the ambiguity in the Government housing policies which have caused dissent among the people( especially fishermen) - those earlier living near the coast are to be shifted to new locations distant from the shore. In order to sort out this issue once and for all, a task force comprising of NCCSL /member churches will look into various aspects of the issue in the next four months and only then will a decision be made on the building of permanent housing. Meanwhile, the current phase is expected to support the provision of temporary shelter (by using local materials and techniques) in different locations. While organising temporary shelters, due attention will be paid to sanitation and the creating of toilet facilities.
PERSONS WITH SPECIAL NEEDS Often over-looked and under-served in disaster response are children and adults with disabilities. There will be a
Asia Regional – Asia Earthquake & Tsunami 75 ASRE51 Appeal (Revision 1) focus on individuals with special needs who have been affected by the tsunami. Lost or damaged aids (hearing aids, crutches, etc) will be replaced. Also, skills and vocational training will be undertaken to provide these individuals with a means for a livelihood and a greater degree of independence.
PSYCHOSOCIAL ASSISTANCE Psycho-social support to the community is another important area of this phase. The loss of dear ones/family members and hard earned assets/property has traumatised everybody in some way or the other. The elderly, widowed mothers, orphaned adolescent girls and children are the worst affected and need counselling support. As psycho-social interventions require a great deal of technical skill and experience, it needs to be handled very carefully. It is proposed to engage experts to develop module sessions for different categories of people. The project will also use the expertise available with in the partners. The NCCSL along with the experts will work out the details of programmes in consultation with its member churches. The nature and number of interventions will depend upon the funding as well as the categories of clients. Broadly, it is expected to that a
Training of Trainers programme will be organised in each operational area, and those trained will later follow up with the community at large. Efforts will be made to identify local youth (men as well as women) to become trainers. Under the guidance of the experts, the project will also provide toys/games for children and possibly sports events will be organised in operational areas to help the youth in overcoming the trauma.
CAPACITY BUILDING The NCCSL and the member churches recognize the need of competency/skills building among their staff on programmatic as well as organisational aspects in order to maintain efficiency and effectiveness. The NCCSL /member churches will also undertake advocacy related issues at appropriate levels to ensure that Government relief /rehab measures are appropriate and have reached the affected people. They will also lobby the Government to articulate policies in favor of poor and marginalized communities which can pave the way for community participation in disaster preparedness and management.
Some of the key areas identified are project management / reporting, financial accountability for accountants, Sphere Standards, Community Based Disaster Preparedness, advocacy skills and gender sensitisation. During the implementation of this phase, several programmes will be organised by NCCSL with the help of external resource persons/ACT partners based in Sri Lanka.
Similarly, relevant capacity building initiatives will be undertaken for the community after the careful assessment of their need. As people are passing through a very difficult phase due to the trauma caused by the tragedy, the training needs assessment at this point of time will not be realistic and fruitful. The training programmes will be organised by the member churches on the emerging needs of the community. The number and type of programmes will depend upon the region and the special needs of the community. The training needs will be met through participatory learning/training methods. The approach will be quite flexible.
COMMUNITY BASED PREPAREDNESS The need and the importance of disaster preparedness among the vulnerable community for minimising the negative impact of disasters on their lives cannot be denied. Such efforts will be helpful in minimising the loss of human lives etc and will empower communities to act on their own initiatives before any external assistance arrives. It is proposed to organise perspective building of NCC/member churches on disaster preparedness and then take it to the villages for their involvement. Simultaneously, it is also proposed to construct 12 disaster shelters in at least four regions. It is also proposed to train groups of young men/women in different skills such as early warning, search, rescue and evacuation, first aid, distribution of relief aid and the management of the shelters during normal times. These disaster shelters will be fully equipped with required material/equipment and can be used for other community purposes. All efforts will be made to get the required land from the Government for construction of the Disaster Shelters. The NCCSL and member churches will explore the availability of church land at appropriate locations.
DISASTER PREPAREDNESS CENTRES NCCSL and its member churches and ecumenical institutions will be engaged in locating and making necessary groundwork to procure land, finalize design estimates and construction modalities. A panel of structural engineers will be hired by the NCCSL to finalize the design incorporating all the necessary factors need. The actual
Asia Regional – Asia Earthquake & Tsunami 76 ASRE51 Appeal (Revision 1) construction may perhaps start later this year or early in 2006.
EDUCATION & SCHOOL ASSISTANCE The project intends to support the students who have lost their books, stationery items, school bags and notes and especially those students preparing for their board/final examinations. Games and sports items will also be provided to the students especially the younger children. Some students will also be provided with bicycles for commuting to their schools/college, which are now mostly in the interior and quite some distance away. It is important to recognize that the students/children are also suffering from shock and will need to be motivated to go to school. Therefore is proposed that games and sports events will be organised from time to time for their recreation. The number and nature of activities will be worked out by the member churches and Regional Co- ordinators.
VII. ADMINISTRATION & FINANCE
The NCCSL Secretariat is located in Colombo and has, for many years, been deeply engaged in humanitarian, peace and reconciliation work, but does not have sufficient capacity to undertake the emergency operations necessary to respond effectively to the current disaster. In order to manage the initial phases of the relief operation an Information Sharing Committee has been formed that will be the Management Board The whole of the devastated area of the country has been divided into four regions for effective implementation of the relief and rehabilitation activities through local churches with support and guidance from NCCSL Secretariat in Colombo. The four regions are: Northern and Peninsular Coasts (including the Vanni and its affiliated region) East: Batticaloa, Thirukovil, Ampara, Trinco, Muttur and Hambantota Southern Coasts: Galle, Matara, Tangalle, Hambantota Other Regions: Colombo, Kalutara, Wattala and Negambo
NCCSL plans to establish a Temporary Relief Unit (TRU) to implement the relief and rehabilitation programme effectively. The TRU will be staffed by temporary resource persons recruited from outside for this purpose.
The General Secretary will oversee the daily activities and make policy decisions of the TRU and the Program Co-ordinator will co-ordinate the TRU. A seconded resource person from Norwegian Church Aid has assisted with this for one month. Each of the four identified regions will be managed by a NCCSL Co-ordinator, supported by Regional Co-ordinators who will be responsible for overseeing all activities related to their region and reporting back to the their respective NCCSL coordinators. The four regional units will be supported by an administrative and finance section, a logistics officer and a communication team. Each regional unit will be closely linked to staff in member churches.
NCCSL through the recently established TRU will be responsible for overall coordination (planning/ monitoring) of the project.
The TRU will be staffed as following: Project/Programme Co-ordinator : one based at Colombo, NCCSL office National Co-ordinators: four based at Colombo, NCCSL office Coordinator for special categories : one based at Colombo, NCCSL office Regional Co-ordinators : twelve based in operational areas in 4 different regions Accountant : one based at Colombo, NCCSL office Logistic Officer : one based at Colombo, NCCSL office
VIII. MONITORING, REPORTING & EVALUATIONS
The member churches will submit six-monthly plans of action and will be provided with quarterly grants by NCCSL for implementation of their program activities as per agreed time schedule. The implementing partners will monitor the progress of the activities/financial expenditure on a regular basis and report the same to NCCSL on prescribed formats on due dates. The NCCSL, through its Program/National and Regional Coordinators, will maintain in close touch with the implementing partners and help them in the monitoring of the project. The quarterly/monthly progress reports (financial as well as narrative) sent by the members will be analyzed and
Asia Regional – Asia Earthquake & Tsunami 77 ASRE51 Appeal (Revision 1) processed/consolidated by the NCCSL for onward submission to the Executive committee and ACT Geneva. The implementing partners will submit six-monthly audit reports to NCCSL during the current phase. It is also proposed to provide an accompaniment to NCCSL /member churches for strengthening of financial accountability
A task force set-up by the NCCSL and the member churches will assist in monitoring/ reviewing the progress of the work .The task force will also undertake periodic field visits to assess the progress and suggest improvements, if needed.
The implementing members will collaborate with the local government authorities to carry out the relevant activities in each area. The housing construction will be undertaken on the sites allotted by the Government and will be implemented adhering to official policies. The members will also be in regular touch with GSA for transparency purposes. The areas of operation among the members have been selected in such a manner that any kind of overlap is avoided.
Finance The NCCSL has an established accounts section, procedure/systems and staff to manage their accounts. However in view of the large nature of demands of the financial transactions, it is proposed to appoint a Finance Officer and accountant for maintaining the accounts of this project. A separate account at the Standard Chartered Bank (NCC’s regular bank) for this appeal has already been opened. The Finance Officer, using standard accounting programmes, will monitor the progress of the Relief and Rehabilitation programme of NCC. The General Secretary has been authorized to issue cheques and approve payments. The cash drawn from the account must be accounted for within a stipulated time frame set by the General Secretary.
The accountant from NCCSL will visit the field operations to review the accounts and provide necessary guidance for proper maintenance of the accounts at field level. NCCSL will organise a 2-3 days training program for the field accountants in the beginning of this rehabilitation phase. The NCCSL has requested the member churches / institutions to suggest names of competent and trustworthy persons who could act as Internal auditors and make surprise checks.
Besides, appointing a professional accountant, NCCSL will also engage the services of an independent and reputed firm of Chartered Accountants for auditing purposes of this program and for maintaining a high degree of accountability and transparency.
Reporting Schedule Relief Phase narrative and financial reports to be received by ACT CO by 31 March 2005. Following interim narrative and financial reports to be received every six months - 30 September 2005, 31 March 2006, 30 September 2006 and Final narrative and financial reports to be received by ACT CO three months after the closing date of the appeal - by 31 March 2007 if the implementation period is two years.
Planning assumptions, constraints and prioritisation – it is assumed that: the NCCSL and its member churches will be able to hire competent staff for the implementation of the program. The Government will, at all levels, provide the necessary co-operation for the NCCSL to successfully implement the program. The beneficiary community will co-operate with NCCSL and its members in implementation of the program. There will be high degree of co-operation among the membership of the NCCSL
Risks The drastic changes in Government policies towards relief/rehabilitation and NGOs/INGOs can affect the implementation. Any further disasters such as heavy rains/floods/earthquakes/Tsunami/war can affect the program implementation negatively.
Evaluation: An external evaluator will be hired to conduct an independent evaluation of the project before the end of the
Asia Regional – Asia Earthquake & Tsunami 78 ASRE51 Appeal (Revision 1) project in December 2005. The terms of reference and the dates of this evaluation will be worked out between ACT and NCCSL at a later date.
Implementation Timetable
Relief assistance: In addition to activities already implemented, Phases I and II will be carried out over the coming three months. Post Crisis assistance: Phase III will be carried out over a period of 12 months. It is envisaged that the assistance will be continued under an additional Phase (IV) for another period of 10-12 months, ending December 2006.
IX. CO-ORDINATION
The respective clergy / official committees and volunteers in the four regions in consultation with the Grama Sevakas (local Government officials) will carry out the relief work. NCCSL will continue to participate in the co-ordination meetings of the Government at the national and district levels. Needs that cannot be met by NCCSL for technical reasons will be referred to the appropriate humanitarian organisation. The central office of NCCSL will maintain regular contact with the Government at national level by participating in meetings on policy decisions. NCCSL will also be in touch with other NGOs/INGOs at appropriate levels for better co- ordination.
As mentioned above, the unavailability of updated information and unclarity of exact co-ordination between the government and the different aid organisations in the field, the specific details of proposed interventions together with issues of co-ordination will be clarified by the NCCSL. The member churches and institutions have made a fresh commitment to work together at national level as well as in the field in order to avoid duplication, and to provide as efficient aid to the beneficiaries as possible.
X. BUDGET
ESTIMATED EXPENDITURE Phase I: First four weeks Description Type of Unit No. of Unit cost Budget LKR Revised Original units LKR Budget Budget US$ US$ Relief Items Initial cooked food people 5,000 40 200,000 2,020 1,914 Dry food items pack 23,500 442 10,387,000 104,919 49,699 Non-food items pack 7,000 700 4,900,000 49,495 46,890 Water bottles 15,00035 525,000 5,3035,024 Clothes and beddings, Mats item 5,000 400 2,000,000 20,202 19,139 Infant food pkts 5,000 175 875,000 8,838 8,373 Feeding bottles etc bottles 5,000 100 500,000 5,051 4,785 Lime for sanitation kg 500 50 25,000 253 239 Sub Total 01 19,412,000 196,081 136,062
Personnel Support, Transport & Hosting Logistician (1) Month 12 38000 456,000 4,606 4,364 Transport of persons to regions km 10,000 18 180,000 1,818 919 Transport of items to regions km 8,000 23 184,000 1,859 1,608 Hosting Guests, meetings, etc. lump sum 1 100,000 100,000 1,010 957 Sub Total 02 920,000 9,293 7,847
Total - Phase I 21,252,000 214,667 143,909
Phase II: Next four to eight weeks Relief Items Dry food items Families 5,400 1,100 5,940,000 60,000 28,421 Milk food Families 3,600 120 432,000 4,364 4,134 Sub Total 03 6,372,000 64,364 32,555
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Non-food items Cooking pots and vessels Families 10,400 700 7,280,000 73,535 19,378 Plates, cups Families 10,400 300 3,120,000 31,515 6,201 Community Water Tank (2000 lit) Item 20 12,000 240,000 2,424 2,297 Household Water Containers (20 lit) Item 10,400 100 1,040,000 10,505 5,167 Kerosene Stoves Item 10,400 700 7,280,000 73,535 36,172 Household Kerosene (5 lit) + Plastic Item 10,400 400 4,160,000 42,02020,670 container Lanterns Item 5,400300 1,620,000 16,36415,502 Building materials (temporary shelters) Item 4,800 30,000 144,000,000 1,454,545 200,957 Generators Item 1276,000 912,000 9,2124,976 Water Pumps Item 27 42,000 1,134,000 11,455 2,297 Fuel for running generators @ 1200 lit.per litres 14,400 27 388,800 3,9274,211 generator fuel for running water pumps @ 600 lit.per litres 16,200 27 437,400 4,418 water pump Toys & Play Material Childen 3-14 Children 2,850 500 1,425,000 14,394 Sub Total 04 171,612,200 1,733,457 317,828
Clothes Women's clothing Item 13,100 300 3,930,000 39,697 23,254 Men's clothing Item 13,100 200 2,620,000 26,465 15,502 Children's clothing Item 15,800 300 4,740,000 47,879 31,005 Beddings Item 21,200200 4,240,000 42,82823,254 Sub Total 05 15,530,000 156,869 93,014
Education and School assistance Sch. Educat equipm't (stationary + bag) Package 22,525 460 10,361,500 104,662 33,589 Uniforms Package 22,525450 10,136,250 102,38658,134 Temp. School Water tanks Schools 20 15,000 300,000 3,030 2,871 Pedestal cycles Item 1,200 9,500 11,400,000 115,152 Sustaining Education Children 600 5,000 3,000,000 30,303 Sub Total 06 35,197,750 355,533 94,593
Psycho social inputs 12 Children protection centers 6 months month 6 240,000 1,440,000 14,545 TOT Est per region 42,000,000 8,000,000 80,8083,100 For visits Est per region 4 200,000 800,000 8,081 15,502 Resource persons fee Estimate 4 200,000 800,000 8,081 957 Sessions for special categories (women, Estimate/ 4 500,000 2,000,000 20,202 children, men) session Materials for communal activities Lump sum 4 100,000 400,000 4,040 957 Sub Total 07 12,000,000 121,212 20,517
Total - Phase II 240,711,950 2,431,434 558,507
Phase III - Long-Term Rehabilitation Shelters Repairs to houses Item 3,415 50,000 170,750,000 1,724,747 287,081 Rebuilding of Houses Item 1,455 400,000 582,000,000 5,878,788 439,234 Rainwater harvesting Item 600 45,000 27,000,000 272,727 258,373 Sub Total 08 779,750,000 7,876,263 984,689
Water Cleaning of wells 2,150 800 1,720,000 17,374 15,311 Water purification. Chlorine 2,150 200 430,000 4,343 3,828 Repair of wells 1,280 1,500 1,920,000 19,394 7,751 Sub Total 09 4,070,000 41,111 26,890
Livelihood Initial livelihood Families 5,930 2,000 11,860,000 119,798 103,349 IG support Families 5,850 30,000 175,500,000 1,772,727 516,746 IG support Widows/vulnerable single People 575 10,000 5,750,000 58,081 parents
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Fishing boats item 174 275,000 47,850,000 483,333 Fishing nets item 600 80,000 48,000,000 484,848 Tool kits for carpenters Package 1,800 6,500 11,700,000 118,182 Tool kits for Masons Package 1,800 3,000 5,400,000 54,545 Micro credit support Lump sum 14,200,000 143,434 Sub Total 10 320,260,000 3,234,949 620,096
Persons with Special Needs (Disabled) Replacement of Lost or damaged Aides Persons 150 20,000 3,000,000 30,303 Vocational and Skills Training Persons 210 25,000 5,250,000 53,030 Subtotal 11 8,250,000 83,333
Capacity Building and Training Capacity Building Program for TU staff Lump sum 1 800,000 800,000 8,081 Capacity Bldg for implementing partners Est. per region 4 500,000 2,000,000 20,202 Capacity building for NCCSL staff Lump sum 1 800,000 800,000 8,081 Community Based Disaster Prep Training Est. per region 4 800,000 3,200,000 32,323 Capacity Building Programs for the CBOs Est. per region 4 800,000 3,200,000 32,323 Subtotal 10,000,000 101,010
Transport costs Transporting costs for items (hired) km 8,000 23 184,000 1,859 1,608 Transport of persons (hired vehicles) km 7,000 18 126,000 1,273 1,072 Cold room Transports (hired) km 2,000 29 58,000 586 498 NCC Vehicle related (fuel only) Litres 1,500 60 90,000 861 Sub Total 11 368,000 3,717 4,038
Disaster centers Designing, technical expertise, locations, Est. per region 4 1,000,000 4,000,000 40,404 Meetings, Discussions, Awareness CBDP Est. per region 4 500,000 2,000,000 20,202 Procurement of lands Est. per region 4 15,000,000 60,000,000 606,061 Subtotal 66,000,000 666,667
Total - Phase III 1,180,448,000 12,007,051 1,635,712
TOTAL DIRECT COSTS - PHASES I - III 1,442,411,950 14,653,151 2,338,128
Personnel, Administration, Operations and Support
RR Temporary Relief Unit Set Up / Other offices set up Computers desk top Units 15 100,000 1,500,000 15,152 7,656 computers lap top Units 4 200,000 800,000 8,081 Telephones Units 1625,000 400,000 4,0401,914 Mobile phones Units 14 15,000 210,000 2,121 Furniture and fixtures Units 8 20,000 160,000 1,616 1,531 Stationary Estimate 1100,000 300,000 3,030766 Communication Equipment Estimate 1 500,000 500,000 5,051 957 Sub Total 12 3,870,000 39,091 12,823
Operational Costs (for twelve months) Regular Admin, Secretariat staff (15%) month 12 18,000 216,000 2,182 2,067 Program officer / Coordinator + of the month 12 87,400 1,048,800 10,5944,358 other partners) Logistic coordinator (+the other partners) month 12 87,400 1,048,800 10,594 NCC Coordinators (+the other partners) month 12 238,050 2,856,600 28,855 9,508 Regional Coordis (+the other partners) month 12 449,650 5,395,800 54,503 12,678 Program Assistant (2 persons) month 12 79,350 952,200 9,618 Accountant month 1243,700 524,400 5,2975,282 Finance Officer (+ of the other partners) month 12 87,400 1,048,800 10,594 528 Accounts assistant (+the other partners) month 12 52,900 634,800 6,412 Volunteer Staff Allowance (for 3 months) month 3 720,000 2,160,000 21,818 1,722 Driver (NCC + others) month 12 51,750 621,000 6,273 Office Assistants (NCC + others) month 12 34,500 414,000 4,182
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Training (PS, Organizational, field activity) month 12 100,000 1,200,000 12,121 11,483 Telephone, Email, Internet (5 desks x 12) month 12 40,000 930,000 9,394 4,593 Fuel for vehicles (NCC /other partners) litres 12,000 60 1,020,000 10,303 Stationary Unit 606,000 360,000 3,6363,445 Electricity, fittings etc Lump sum 150,000 1,515 1,435 Reporting, Forms, postage (6 desks x 12) month 12 12,000 144,000 1,455 1,378 Staff Transport km 36,000 16 576,000 5,818 5,512 ACT Visibility (T- shirt, caps, printing) Lump sum 200,000 1,914 Sub Total 13 21,301,200 215,164 65,904
CAPITAL EQUIPMENT Motor cycles (12+2+1) Unit 15 125,000 1,875,000 18,939 13,684 Passenger vans Unit 2 5,000,000 10,000,000 101,010 4 WD double cab vehicles unit 2 6,000,000 12,000,000 121,212 Subtotal 23,875,000 241,162 13,684
Other support costs to NCC (1.5% of total budget) 3,782,482 38,207 36,196
Total - Personnel, Administration, Operations & Support 28,953,682 292,461128,608
Audit 1 150,000 150,000 1,515 574
Total Estimated Expenditure 1,471,515,632 14,947,128 2,467,310
Exchange Rate: 1 US$ 99 ( applies to the revised budget)
Asia Regional – Asia Earthquake & Tsunami 82 ASRE51 Appeal (Revision 1)
I. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
The Jaffna Diocese of the Church of South India (JDCSI)
II. GOAL & OBJECTIVES
Goal: To assist the most vulnerable members of the communities affected by the Tsunamis in the north and north-east of Sri Lanka to re-establish their livelihood.
III. TARGETED BENEFICIARIES
21,974 families in two major areas of north and northeast Sri Lanka. According to official statistics as of 1 January 2005 these families comprise around 73,939 persons and are now sheltering in 51 welfare centres covering an area from Karainagar in the north to Mullaitivu in the north-east an cutting across to Point Pedro, Nagerkoil, Kuddathani and Thalaiyadi.
IV. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Work will be carried out in two main phases – crisis and post-crisis. It is planned to distribute urgently needed basic relief items in the first phase, then assist in providing permanent living facilities in the post crisis phase. It is planned to provide counselling to families and individuals during both phases as many of those affected are suffering from Post Traumatic Stress Disorder (PTSD).
Activities
CRISIS PHASE FOOD RELIEF comprising ‘family packages’ of food items with special concern for infants and children. Feeding programmes will also be implemented. NON-FOOD RELIEF will be distributed in the form of bed-sheets, blankets, clothing, utensils, candles, boxes of matches etc., TEMPORARY SHELTER polythene sheets will be distributed to each family as well as ‘make-shift’ toilet facilities.
POST CRISIS PHASE RECONSTRUCTION: reconstruction of 1,000 houses in the Mullaitivu District. REHABILITATION: rehabilitation will be initiated through support to strengthening food security and livelihoods by providing fishing kits in the northeast and Kudathanai areas. COUNSELLING: systematic counselling programmes will be implemented in these areas with the help of experts.
Note: a detailed proposal is expected .
V. IMPLEMENTATION TIMETABLE
Crisis Phase: 3-6 months Post Crisis Phase: One year
Note: It is envisaged that the assistance will be continued for another period of 10-12 months after this period.
VI. ADMINISTRATION, FINANCE, MONITORING & REPORTING
All relief and rehabilitation work will be directly monitored by a committee set up specially for this purpose. This committee will be responsible for the overall implementation and monitoring of the project and will make all policy decisions. The NCCSL General Secretary and the Director of the Relief and Rehabilitation Unit will be available for any additional support that may be necessary.
Asia Regional – Asia Earthquake & Tsunami 83 ASRE51 Appeal (Revision 1)
There will be separate ‘Task Committees’ in the two areas of implementation to whom the field personnel will report. These “Task Committees” will in turn report to the Monitoring Committee.
Reporting Schedule Relief Phase narrative and financial reports to be received by ACT CO by 31 March 2005. Following interim narrative and financial reports to be received every six months - 30 September 2005, 31 March 2006, 30 September 2006 and Final narrative and financial reports to be received by ACT CO three months after the closing date of the appeal - by 31 March 2007 if the implementation period is two years.
VII. CO-ORDINATION
All Government institutions and the NGOs are providing immediate assistance to the people affected by this disaster. The Government Agents of Jaffna, Kilinochchi and Mullaitivu and their Assistants (AGSs) with the help of Local Grama Sevaka Officers will be informed of the relief programme for better co-ordination. The Tamil Rehabilitation Organisation (TRO) which is an INGO as well as a local NGO will always be informed for identification of areas and also to seek assistance in effective implementation of the programme. JDCSI, being a member of NCC-SL, will co-ordinate its programme with the TRU set up by the NCC.
VIII. BUDGET
ESTIMATED EXPENDITURE Description Type of No of Unit Cost Budget Budget Unit Units SLR SLR US$ CRISIS PHASE Direct Assistance Dry Rations Family 21,974 2,000 43,948,000 420,555 Shelter Unit 200 45,000 9,000,000 86,124 Medical inputs Region 2 500,000 1,000,000 9,569 Medicines - in kind donations LS 12,000,000 12,000,000 114,833 Kitchen utensils Family 21,974 1,000 21,974,000 210,278 sub total 87,922,000 841,359
POST CRISIS PHASE Rehabilitation Family 1,000 95,000 95,000,000 909,091
TOTAL CRISIS & POST CRISIS 182,922,000 1,750,450
MATERIAL, TRANSPORT, STORAGE, WHAREHOUSING & HANDLING Transp dry rations etc Trip 20 25,000 500,000 4,785 Loading & unloading Trip 20 4,000 80,000 766 Sub total 580,000 5,550
PERSONNEL, ADMIN & OPERATIONAL SUPPORT Proj staff for 2 months Person 10 10,000 100,000 957 Volunteer stipendium Person 60 1,000 60,000 574 Travel Trips 10 16,000 160,000 1,531 Office supplies LS 20,000 20,000 191 Tel & fax LS 20,000 20,000 191 Office overheads -el, equip, etc LS 25,000 25,000 239 Sub total 385,000 3,684
TOTAL MATERIAL SUPPORT, HANDLING, PERSONNEL, ADMIN ETC965,000 9,234
TOTAL ESTIMATED EXPENDITURE 183,887,000 1,759,684 Exchange Rate Budget: 1 USD = 104.50
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ACT COORDINATION AND CAPACITY BUILDING SRI LANKA
Following a coordination meeting in Colombo in January 2005 and discussions with the NCCSL and with the Heads of Churches it was agreed to place an ACT Coordinator in Colombo, based in the NCCSL. It is envisaged that this position will be needed for the duration of the appeal. Other shorter term support has also been provided in the development of the revised proposal and is planned to provide assistance during the implementation period and in the development of monitoring, accounting and reporting systems.
An assessment of the coordination and capacity building requirements is currently underway and negotiations are taking place with the Heads of Churches and General Secretary of the Christian Council. But these needs are not yet fully identified or agreed and hence the budget for this area of work within the appeal is provisional.
There is clearly a need for considerable assistance with capacity building support at the regional as well as the national level if ambitious proposals are to be implemented successfully within the time scale envisaged. There is also a need for further work with each of the churches and with the Christian Council on development of systems for reporting, monitoring and accounting within these programmes. There is a need to pay attention to matters related to quality and standards and to transparency and accountability and there will need to be workshops and training courses in these areas.
The ACT Coordinator has a dual function to support the churches and ensure that sufficient support, assistance and capacity building is agreed and delivered to enable the churches to deliver their plans and to meet the ACT standards and requirements. There is also a function to assist the implementing members in the coordination of offers of expertise and material aid and demands for information and visits to the programmes from outside as well as liaison with the ACT CO in Geneva.
At this time a provision for $500,000 is made to cover the costs of an ACT Coordinator and office administrative/logistical support, equipment and running costs, as well as provision of regional coordinators/capacity builders and one-off capacity building support for particular areas of work and with particular churches as required and gaps and needs are identified.
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INDIA
I. REQUESTING ACT MEMBER INFORMATION
Church’s Auxiliary for Social Action (CASA)
II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
CHURCH’S AUXILIARY FOR SOCIAL ACTION (CASA) comprises 24 Protestant and Orthodox Churches in India and functions as the outreach arm of these Churches.
CASA has a history of responding to emergencies and disasters since 1947 and is mandated to work in a purely secular manner in all spheres of its programme activities including humanitarian assistance programmes. CASA’s response is regardless of caste, creed, language, ethnic origin or political affiliation. Priority is given to families belonging to scheduled castes, scheduled tribes, female headed households, the elderly and infirm and other vulnerable people. Operating on an all-India basis, CASA responds to 60-70 emergencies – both natural and man- made – per year.
CASA has a decentralised disaster preparedness plan. This system has been created through the establishment of a wider and more effective infrastructure network and capacity building programme for CASA staff, representatives of churches, and identified partner organisations, both at the disaster management and grassroots level, who can respond to a call for assistance at short notice. This network is backed by relief materials purchased and pre-stocked at CASA’s warehouses at strategic locations throughout the country.
III. DESCRIPTION of the EMERGENCY SITUATION
Background The scythe of death wielded by the killer tsunami generated by an earthquake of 8.9 magnitude on the Richter scale off the coast of Sumatra threw up numbing numbers of human casualties which on 27 December numbered 25,000 and are still rising from coasts along the Indian Ocean. In India, the death toll has topped 9,000 while thousands are still missing, holding out a grim prospect of a colossal body count. The loss of property is no less staggering. Estimated commercial losses are Rs. 2,000 crore. The wall of water up to 10 meters (33 feet) high flattened houses, uprooted roads and electricity poles, threw cars into swirling waters, hurled fishing boats onto coastal roads and battered ships anchored in harbours. Walls of water sped away from the quake’s epicenter at more than 800 kmph before crashing into the region’s shorelines, sweeping people and fishing villages out to sea.
This earthquake was followed by another one of the magnitude of 7.3 - 8 kms west of Pulo Kunji (Great Nicobar).
As many as 108 aftershocks of 5.0 magnitude or more near the epicenter of the original undersea quake kept alive the threat of further devastation.
Among the millions of people who were affected by the Tsunami, fisher folk families had to bear the maximum brunt of death and destruction. Living in close proximity to the sea, they did not have any opportunity to save their lives or property. Thousands of members of such families have been reported dead and many more thousands missing. Large number of families have lost their earning members and every third person reported dead is a child.
Today, some weeks after the disaster, the lives of fisher folk community along coastal Tamil Nadu are in total disarray. They have lost almost all their belongings and have been compelled to restart their lives from scratch. Though fisher folk communities are traditionally aware of, and familiar with, the risks associated with sea life, they were totally unprepared for the abruptness and sudden onslaught of the killer waves. The surviving population is still coming to terms with the disaster and in a state of shock. It has become very clear that immediate and lasting support needs to be provided to the affected families to help them towards regaining a normal life.
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A large population in Andaman & Nicobar islands have also been affected. The communication has still not be established with the smaller islands. Here more than 3,000 people have been reportedly killed. The situation is so bad that rescue teams have not reached Car Nicobar (population:19,000) and Nancouri islands (population: 18,000).
Aboriginal Population Location/Island Present Status (TribeName) Name Andamanese 43 Strait Island Safe in Adi Basera, Port Blair (41 and 5 children at VKV hostel) 2 female children and Shri Jirake, Chief in G.B. Pant Hospital on 05.1.05 & 06.1.05 Onges 96 Little Island Safe in Little Andaman. 5 Onges at G.B. Pant Hospital since 23.12.04 Jarawas 240 Middle/South Safe in the habitat. 3 in G.B. Pant Hospital since 22.12.04. Andaman Sentinelese 39 North Sentinel 32 were seen on 30th December, 2004 Shompens 398 Great Nicobar Reported to be safe. Nicobaris 28,653 Nicobars 1151 (approx) lives lost – 5580 missing (estimated)
On the Indian mainland the worst affected states are Tamil Nadu, Kerala and Andhra Pradesh.
Tamil Nadu The state of Tamil Nadu was the worst affected state in India. The number of reported death was more than 8,000, whereas local sources estimate the number of deaths to be over 10,000 in Nagapattinam alone. Thousands of people are still missing. As the debris removal intervention progresses more and more dead bodies are being recovered. Over 600 people have died in the coastal district of Cuddalore. The overall estimated figures could be much higher (around 20,000) than the confirmed figures. The total number of families affected in these districts is around 1 million or more.
The people who are most affected are the fisher folk families – many of whom have lost their fishing boats, nets, all household belongings, including cloths, utensils, etc. These communities whose livelihood is dependent on the sea, are spread along the 2,260 kms coastal belt. The velocity of the waves was so strong that fishing nets, catamarans and the mechanised trawlers were lifted up, spun around and thrown into the paddy fields. The gruesome impact of the tsunami has left the fishermen in such a state of shock that they are now scared to go fishing. It is forecast that the normal annual fish production, to the tune of 400,000 tonnes, will plummet by at least 30 percent as fishermen in coastal villages may not venture into sea for the next three months.
The loss of property is estimated to be at least Rs. 50,000 million. Apart from this, the destruction to infrastructure such as roads, bridges, schools, temples, churches, communication systems, electricity and others is astronomical. The damage and destruction of the aquaculture farms, another industry located close to the sea, will affect the economy in many ways like loss of investment and employment etc. The other major loss is to agriculture due to salination and inundation of agriculture fields by seawater.
The state government is providing shelter to the people in private halls, schools, colleges, churches and temples. People in these shelters have nowhere else to go and clearly housing is going to be a major need in the months to come. The traditional fisher folk families do not have any fallback system. The families have lost their houses along with any food stocks and the cash. Furthermore, due to loss of boats and nets and psychological trauma, they are not in a position to start fishing in the very near future. Therefore the families have become totally food insecure.
Availability of drinking water has become another challenging area. People used to draw water from hand pumps, dug wells, backwaters and nearby rivers. Now the hand pumps have been washed away and the remaining water sources have been contaminated by seawater or dead bodies. Defecation in open places was not uncommon, even prior to the tsunami. However, due to the loss of houses, those families who previously had latrines are also
Asia Regional – Asia Earthquake & Tsunami 87 ASRE51 Appeal (Revision 1) compelled to use open areas. This scenario has compounded the sanitation problem in the area and might lead to spread of diseases.
The worst affected families have lost all their belongings. There are two categories of affected families: 1) those who have lost their shelters, 2) those whose houses are partially damaged or not damaged at all. However, families in the second category have also lost their belongings as the high tidal waves entered the houses and swept away all assets and belongings. Most of the survivors are left with the clothes they were wearing at the time of the catastrophe. Given this condition, in addition to food support the families also need non-food aid support to have some basic normality. The non-food aid support needs to be inclusive of clothing for the entire family members, bedding, personal hygiene material and utensils.
Owing to the massive humanitarian response undertaken by the government and NGOs, a large number of affected people have been provided immediate relief items, such as dry rations, household items, clothes, etc. As per the UNDP Situation report, the roads have been cleared and drinking water supplies have been restored. Relief has reached up to 90% of the affected population. CASA has targeted at least 50,000 of the worst affected families in the states of Tamil Nadu, Kerala and Andhra Pradesh and Pondicherry. The state government and NGOs are in the process of providing temporary shelters to the families, who have lost their houses. Therefore, there is now a need to address their other pressing needs in the sectors of livelihood restoration, water and sanitation and psychosocial health.
Details of the damage in Nagapattinam district
Nagapattinam No. of villages 434 Villages affected 73 Population affected 196,184 Houses damaged 36,860 Reported deaths 6,032 No. of people injured 1,922 No. of relief camps 96 No. of people in relief camps 91,036
The worst hit area in Tamil Nadu was Nagapattinam, accounting for 6,032 deaths , Neighbouring Pondicherry accounted for 377 deaths, 265 of them in Karaikal that borders Nagapattinam.
Kerala The toll in Kerala was 171, Kollam district accounted for the highest toll of 131 followed by Alappuzha 35 and Erunakulam 5 according to official sources. The cabinet reviewed the rehabilitation and relief measures as around 24,978 people were living in 29 camps opened in the affected areas. The situation has improved considerably. The Central Team deputed has returned and the State Government has projected the damage /reconstruction cost at Rs.13 billion.
The worst-hit villages of Alappad and Arattupuzha are totally devastated - huts have disappeared and many concrete buildings have been reduced to rubble. It is still not clear how many people are missing. The survivors remain scattered in relief camps and hospitals. In all, 135 relief camps were set up in the districts of Alappuzha, Kollam, Ernakulam, Thiruvananthapuram, Thrissur and Kozhikode.
Andhra Pradesh At least 105 people were killed and 11 are missing after the tidal waves wreaked havoc along the 1,000-km coastline of Andhra Pradesh. The most affected districts are Krishna, and Prakasam, recording 27 and 35 deaths respectively. Other affected districts are Guntur, Nellore West Godavari, East Godavari and Visakhapatnam. Significant tidal surges were experienced in Krishna, Guntur, Prakasam and Nellore districts. The tidal waves (up to 5 metres in height) penetrated between 0.5 - 2 kms inland and about 301 villages were severely affected. The situation has improved considerably and people have since returned to their homes from the relief camps. The total property and other losses mostly concerning fishermen were estimated at Rs. 32.71 crores. This included damage to 1,349 houses, 400 fish tanks, loss of 2001 fishing boats, 47,370 fishing nets, crop loss spread over 704 acres and rural roads 74.
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Situation in Affected Districts: The affected areas are mostly a wasteland. Huts had disappeared and many concrete buildings have been reduced to rubble. Hundreds of bodies are still under sand in the coastal areas. Sources of livelihood have vanished.
It is still not clear how many people are missing as the survivors remain scattered in relief camps and hospitals. Thousands are currently deprived of the basic necessities and are faced with scarcity of shelter, food and clothing.
To mitigate the effects of this catastrophic situation CASA had planned to take up relief work in severely affected areas of districts in Tamil Nadu, Kerala and Andhra Pradesh. The primary emphasis of the relief programme was to provide the affected population with cooked food, medical aid, drinking water, dry rations, tarpaulins, clothing, blankets and bedding.
In the rehabilitation phase CASA intents to implement the proposed activities (listed in this proposal) through a process of community organisation based on development principles) which promotes justice, peace and dignity.
Key Problems and Issues (as of 7 February 2005)
Tension between the fisherfolk and other communities: Most of the affected villages are inhabited by fisherfolk. However, there are communities involved in other trades, who are also directly or indirectly affected in the area. CASA has surveyed several villages where it found that much of the assistance was provided to the fisher families who, as their livelihood is totally dependent on the sea, felt that the resources for relief and rehabilitation should mainly benefit them. Special attention needs to be paid to ensure that a process of peace building is initiated and that the population belonging to various caste and trade groups will have a more conducive environment to live in peace and harmony. Initially the meetings organised by CASA were not attended by representatives of all communities living in the area. However, as CASA is establishing a rapport with the local people, the staff will be able to overcome such difficulties gradually.
Lack of clear policy relating to reconstruction and rehabilitation: This is one of the biggest challenges at the moment for the NGOs and other civil society organisations. Though there is open invitation extended by the Government to the NGOs and organisations, the policy claims that the organisations will be required to mobilise and spend the required resource towards reconstruction and rehabilitation of the villages allotted to them. Also there is interaction and debate on the Government policy on housing infrastructure and livelihood issues which are not very focussed towards ensuring equitable distribution to all the affected people. There is limited scope for the affected people in the policy to be involved in the process of reconstruction and rehabilitation programmes.
Temporary Shelters: There is not much attention given for social rehabilitation which is extremely important in the process of rebuilding lives. The Government has set up several temporary shelter units, each one having several cubicles under the same roof. Each of these shelters is occupied by several families (each family receiving a cubicle measuring 10’ x 15’ without proper ventilation) and having to share the community toilets and community kitchen space. People are expected to stay in such conditions for several months untill the permanent houses are built.
Permanent Houses: Though there was/is a Government order preventing construction of houses within 500 metres of the sea, most of the villages badly affected by the tsunami were found to have been set up within 50 metres to 500 metres from the sea. It is not very clear yet whether the Government will insist on compliance with the law as fisherfolk will find it very difficult to stay more than 500 metres away from the sea as their livelihood is totally dependent on the sea. A survey carried out by CASA has revealed that getting land outside the 500 metres for permanent housing will be extremely difficult due to non-availability of such land. In such a situation, the fisherfolk will have to relocate some distance away from their source of livelihood. They may initially accept the permanent houses built for them, but will eventually - perhaps within 6 months – want to move closer to the sea and put up their own houses with local material which are not going to be disaster-resistant.
Livelihood of Fisherfolk: The tsunami has mostly affected the fisher folk community. Approximately 80% of the total affected population are fisher folk. In addition to losing their houses and other belongings, they have lost
Asia Regional – Asia Earthquake & Tsunami 89 ASRE51 Appeal (Revision 1) their boats and nets also, which were the sole means of livelihood for them. Therefore, their livelihood is absolutely lost, with very little possibility of reviving it on their own in the near future. Many women have lost their husbands in the tsunami and it will be extremely challenging for them to find a livelihood opportunity, as they themselves cannot go fishing. Prior to the tsunami, by and large, three types of boats were in use by the people: catamaran, vallam (small boats) and glass fibre boats. Not all the fishermen owned boats or catamarans. The pattern was that two fishermen used the catamaran and small boats, whereas glass fibre boats were used by a group of four fishermen. Those who owned boats and catamaran would employ fishermen from the same community who were non-owners. Therefore this project will also be implemented in accordance with the previous pattern. However, the catamarans and boats will not belong to individuals but to all the users. Fishermen getting glass fibre boats will be organised into groups with four members in each group; this program, which includes fibre glass boats with nets and motors, will cover 1500 families. Of the remaining fishermen, 100 families will be provided with catamarans, and another 100 families with vallams, each in groups of two. One net will be provided with catamarans and two nets of different types will be provided with glass fibre boats. As a disaster preparedness measure, the boats and nets will be insured against future loss or damages.
Psychosocial Health: Psychological traumas of both a visible and concealed nature are a major impediment to restoration of normality to the lives of the survivors. This kind of devastation and loss of human lives has never before been seen by the surviving population. When entire communities are destroyed, everything familiar has gone and survivors become disoriented. Researchers have found higher levels of anxiety, depression, post- traumatic stress, somatic symptoms and generalised distress associated with widespread community destruction. Different researches have shown that the more personal exposure a survivor has to the disasters’ impact, the greater is his or her post disaster reaction. Death of a family member, loss of one’s home and destruction of one’s community exemplify high impact factors.
Experts feel that the trauma will be more visible, particularly in children after a few months, unless attempts are made to provide psychological healing. From past experience it is observed that communities who are directly engaged in reconstructing/rebuilding their dwellings tend to get psychologically rehabilitated faster than those who are not.
CASA will be taking the help of a professional agency to assist in the provision of psychosocial help. Provision has already been made for this in the budget.
Description of Damages According to estimates, the overall damage is estimated to be in thousands of millions of rupees. Thousands of houses are damaged or destroyed. Given the nature of construction in the rural areas, where mud huts with thatched roofs are the norm, it is not surprising that the damage is so high. The loss to crops and livestock is phenomenal. In addition, there is extensive damage to road, rail, port and other infrastructure.
Security Situation Generally, there are no prevalent security threats. CASA and its partner NGO and Church organisations have been working in this area for many years, and have established rapport not only with the villages around but with officials at different levels too. This rapport itself provides a security cover to CASA personnel and to the operations carried out by it. It is unlikely that there will be any threat to the vehicles carrying food and relief material.
Locations for proposed response The following are some of the districts and sub divisions where CASA was engaged in relief operations. The initial assessment was done through 12 CASA teams working on war footing in the three states. CASA has covered 50,000 families in 166 villages of Tamil Nadu, Kerala, Andhra Pradesh and Pondicherry.
Tamil Nadu
S.No. District Name Worst Affected Talukas/Mandals 1 Nagapattinam Nagai, Tiruvarur, Mannargudi, Thiruthuraipoondi, Sethupava Chatram 2 Pondicherry Pondicherry, Karaikal Cuddalore Chinoor, Pudupattu, Pudukuppam, Samiyarpettai, Vellangeriyanlettai, Kumarepettai, Madavapallam, Devanampatinak
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3 Kanyakumari Reports still awaited 4 Tuticorin 17 villages and settlement 5 Tirunelveli 4 villages and settlements
Kerala
S.No. District Worst Affected Talukas/Mandals 1 Kollam Allappadu, Kannahapally, Thangaseri, Vadi 2 Alapuzha Thrikkunappuzha, Arattupuzha, Perumpally, Parayikadavu, Vazhiyarickal 3 Ernakulam Reports still awaited 4 Kannur Reports still awaited
ANDHRA PRADESH
S.No. District Name Worst Affected Taluks/Mandals 1 Krishna Mandals - Machilipatnam, Nagayalanka, Krithivennu, Palakathippa, Avanigadda 2 Nellore Mandals – Indukupet, T.P. Guntur, Alluru, Muthukuru, Chillakuru, Kota, Vakadu, Sullurpet, Tada, Kavali 3 East Godavari Reports still awaited 4 West Godavari Reports still awaited 5 Guntur Kothapalem, Kokkannamattam, Lnagivaridippa, Suriyalanka 6 Prakasam Kothapatnam, Pakkala, Singarayakonda, Ulavapadu
Each team has adequate manpower and logistical support, to undertake a survey and relief distribution simultaneously. Warehousing facilities have been arranged in each state. CASA senior staff drawn from its offices throughout the country will be co-ordinating operations and ensuring co-ordination with Government, other NGOs, major church agencies and other grassroots partner organisations.
IV. TARGETED BENEFICIARIES
During the crisis phase, CASA targeted 50,000 most-affected families (32,500 in Tamilnadu, 10,000 in Kerala, and 7,500 in Andhra Pradesh) regardless of their religion, caste or political background. However, special attention was given to ensure that widows, female headed households, physically challenged people, dalits and tribals were included in CASA’s programme.
During the reconstruction and rehabilitation phase, CASA will work in about 30 interior villages with small fisherfolk, marginal and small farmers, artisans and small traders and vendors who have lost their livelihood due to the tsunami disaster.
Criteria used in Beneficiary Selection During the crisis phase, CASA identified beneficiaries mainly with active help and co-operation of its constituency (churches and partner organisations). The assistance of the local Government agencies and Panchayat leaders was also taken in the process of identifying those whose needs were the greatest. For the long- term reconstruction and rehabilitation phase too, CASA is being assisted actively by the member churches and the partner organisations to be allocated those villages which were identified during CASA’s survey. For example, Kerala Council of Churches and the Mar Thoma Church were instrumental in helping CASA get allocation of villages in Kerala. In Tamilnadu, the Church of South India Tirunelveli and Kanyakumari Dioceses, the Arcot Lutheran Church, and the Tamil Evangelical Lutheran Church are actively supporting the candidature of CASA for allocation of villages selected during surveys. Likewise, the Hindustani Covenant Church is actively involved in helping CASA in the Andaman and Nicobar Islands. Apart from this, CASA has formed its own teams headed by senior management staff, who are negotiating with the Government to get allocation of villages where we can work with the above-mentioned categories of people.
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Women's Needs The heaviest burden imposed by the Tsunami has been on the womenfolk who have to look after the welfare of the entire family in an abnormal and adverse situation. The provision of shelter, rations, household goods, medical aid and livelihood support during rehabilitation will help in immediate reduction of their hardship.
Primary Stakeholders These are families that are displaced due to the Tsunami and consequent loss/damage of their houses and belong to the weakest section of society particularly fishermen, marginal and landless farmers, female headed households, children and those with low access to basic services.
Secondary Stakeholders These include Panchayati Raj (local self government) leaders, local NGOs and CBOs, Block Development Officers and District and State level relief, revenue disaster management and rehabilitation bureaucrats and co- ordinators.
Local participation CASA has already drawn up its strategy to ensure that the participation of the Panchayats, local village organisations and the regional organisations will be taken in the planning, implementation and management of the long-term rehabilitation programme in the short-listed 30 villages. For example, for the first time, CASA will share five to six models of disaster-resistant houses (developed by experienced civil engineers) to be chosen by the communities themselves. For the first time, CASA will be taking up three different designs even in one village according to the choices made by the beneficiaries. This unique exercise of going to all 30 villages will be recorded electronically and will be made available to those who are interested in it.
V. PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION
Goal: To assist in the rebuilding of life and community for Tsunami-affected people and creating the space to bring caste divided communities closer to living in peace and dignity.
Objectives: CASA will work to accomplish the following broad objectives during the relief and rehabilitation phase over 24 months: Assisting 50,000 Tsunami-affected families (approximately 300,000 people) with humanitarian assistance (food, non-food, water, sanitation, etc.) within 4-6 weeks. Recreating livelihood resources for fisherfolk, artisans, daily wage earners, and small and marginal farmers in order to check migration from the affected areas. Extend assistance to the affected children and bring back some semblance of normalcy through education. Prioritise widows, single women headed families, physically challenged people, dalits and tribals. Initiate the process of community organisation to promote harmony and self-reliance. Engage professionals and community leaders in trauma counselling to assist totally ravaged lives in the rebuilding process. Promote active participation of churches and civil society organisations in the relief and community building process. As a part of disaster preparedness, promote disaster resistant (cyclone and earthquake) housing and community shelters. Also to assist communities in recreating community assets and infrastructures. Initiate the process of community-based disaster preparedness and enhance capacities of the local panchayat institutions and disaster task forces. Promote and strengthen co-operatives, economic groups and self-help groups for local economic stability and self-reliance.
Activities and Output: Proposed activities are divided into 4 phases
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Crisis Phase (4 to 6 weeks) Immediate relief assistance
Mid-term Rehabilitation (upto 24 weeks) Restoring normalacy and livelihood
Reconstruction & long term rehabilitation Reconstruction of infrastructure, building livelihood and empowering communities towards peace and dignity (up to 108 weeks)
Community Based Disaster Preparedness Preparing community to prevent and mitigate disasters (up to 108 weeks)
BASIC HUMANITARIAN ASSISTANCE (CRISIS PHASE)
Cooked Food and drinking water for 40,000 families for 7 days in south India. However, this would continue for 60 to 90 days in the relief camps in the Andaman and Nicobar Islands. Provision of basic medical aid. Dry rations to 50,000 families for 7 days. Clothing, bedding and kitchen utensils to 50,000 families. Tarpaulins to 50,000 families for temporary shelters.
MID-TERM REHABILITATION PHASE
800 Temporary houses Books, exercise copies, bags, uniforms to 2,000 children. Setting up 35 children’s parks. 30 toilet units as a part of sanitation. Application of 5 metric tons of lime and 5 metric tons of bleaching powder. Repairing of 250 fishing boats and motors. 300,000 man-days of labour under food and cash programme, which CASA will support with 1,500 MT of rice, and Rs 20 in cash per man-day for 300,000. Provision of catamarans with nets to 100 families, vallam with nets to 100 families, and fibre glass boats with nets and motors to 1,500 families. Psycho-social trauma counselling through 150 trained volunteers with main focus on General Public Counselling and Community Counselling. Resource support (tools, kits and working capital) to 1,000 artisans and hawkers. Repair of 400 damaged houses. Repair of 50 damaged schools. Provision of 100 shallow hand-pumps for irrigation.
RECONSTRUCTION & LONG-TERM REHABILITATION PHASE Initiate process of Community Organisation in 50 villages. Formation of 30 co-operatives for fisherfolk. Provision to support 20 Self Help Groups Provision to support dairy and goat co-operatives for 200 dalit families and non-fishing communities. 700 dalit families supported in goat rearing; 100 families assisted in starting family-based dairy units Provision for Capacity Building, Networking, Lobbying and Advocacy work on disaster management and mitigation related policy issues. Reclamation of 4000 acres of salinated land. Provision to support 250,000 saplings and mangrove plantation. Provision to construct 2,900 earthquake and cyclone resistant core houses in approximately 30 small and large villages. Construction of 25 Multipurpose Disaster Shelters. Provision for building infrastructure (community centres, health centres, village roads, water supply, overhead water tanks, etc.) in about 20 villages. External supervision support from engineering consultants
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will be taken in order to strengthen the project. This includes calling of tenders and closer monitoring of the project during the entire course of the reconstruction.
COMMUNITY BASED DISASTER PREPAREDNESS PHASE
Formation of 80 disaster mitigation task forces (DMTFs) consisting of 30-35 village volunteers in each of the DMTFs. Provision for Training and Capacity Building of DMTFs with the help of Civil Defence and others. Provision for self-reliance of DMTFs.
SPECIAL PACKAGE FOR ANDAMAN & NICOBAR ISLANDS:
CASA initially supported a feeding programme in the relief camps through two constituent churches (the Church of North India (CNI) and Hindustani Covenant Church (HCC). CASA has applied to the local Government seeking permission to undertake comprehensive reconstruction and rehabilitation in about 5 - 7 villages. The Mar Thoma Church, the Gossner Evangelical Lutheran Church, and the Andhra Evangelical Lutheran Church also have presence on the island. The United Evangelical Lutheran Church in India (UELCI) has expressed its desire that CASA should take the responsibility to respond in the islands on behalf of ACT Network in India. CASA proposes setting up a small advisory group with the members from the 5 member Churches and work on further details of the programme. Substantial ration supply to the smaller islands before the monsoons would be a major priority. Provision for clothing and bedding material. Feeding programme to continue in the relief camps. Provision of medical assistance. Provision of temporary housing. Provision of mosquito nets. Provision of community toilets. Educational needs for the children. Assistance to vendors and artisans with tools/kits and working capital. Assistance to fisherfolk.
CASA is in the process of setting up an operational and monitoring unit on the island based on the field visit report of CASA’s Treasurer and Chief Officer of East Zone who visited the island 26 – 29 January 2005, as well as on the feedback received from CNI and HCC. At the moment approximately US$ 2.3 million is earmarked for the above-listed provisions. However, a special plan for long-term reconstruction and rehabilitation (which is likely to emerge in the next 4 - 6 weeks) will require additional resources.
The next revision will mainly address issues relevant to the Andaman and Nicobar Islands.
Description of Assistance provided in the first 5 weeks During the Crisis Phase in the first 5 weeks following the disaster, CASA was able to accomplish the following activities that were part of the ACT appeal:
From 26 December 2004 onwards, 40,000 people who had taken shelter in various institutions, churches and camps were assisted with cooked food, potable water and medicines by 13 churches and partner organisations in the states of Tamilnadu, Kerala, Andhra Pradesh, Union Territory of Pondicherry and the Andaman and Nicobar Islands.
CASA reached out to 166 most-affected villages and identified 50,000 families for assistance after a survey and assessment by 110 CASA staff and local volunteers.
As on 5 February 2005, CASA has been able to distribute 49,480 Dry Ration Kits consisting of 15 kg rice, 2 kg lentils, 1 litre cooking oil, 1 kg salt, and 400 gm spices. Apart from this, these families have also received 120 GSM tarpaulin sheets (15’ x 20’ size) for temporary shelters. Non-food Relief Kits comprising 1 woollen blanket, 1 Dhoti, 1 Saree, 3 sleeping mats, 3 bed-sheets, 9 items of aluminium kitchen utensils, 1
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packet of candles, 1 package of match-boxes, 1 soap and one 5-litre plastic container for water, were distributed to 49,480 families.
It is important to mention here that most of the families identified by the member churches and partner organisations were covered by CASA’s relief assistance. About 30 percent of the recipients were from dalit and other backward communities.
CASA has actively participated in NGO co-ordination meetings and shared information about programme activities and territorial coverage.
Construction of 550 independent temporary houses was initiated. CASA hired carpenters and masons for the work, but the family members themselves are also involved in the reconstruction work, for which CASA has paid Rs.100 and 25 kg of rice to each family as compensation for their labour. Being engaged in constructive work has helped these families to overcome their horrifying experience to a certain extent. Special attention was given to dalit families, as the survey had revealed that many of them were excluded from the village list to be allotted cubicles in the temporary shelters erected by the Government.
Repair of 44 boats and servicing of motors and provision of fuel was carried out by CASA in Cuddalore district of Tamilnadu. The District Collector flagged off these fisherfolk to the sea for fishing - this was the first group to venture out to sea for fishing since the tragedy. This event was well covered by the media.
Planning to undertake food and cash programme has been initiated. So far, the plans have emerged for 158,330 man-days of labour, which would enable about 10,500 families to be engaged in various activities and get rations for 15 days (90 kg of grains and cash). Work has just begun and 450 metric tons of rice has been procured at Trichy through CASA’s decentralised procurement system.
Identification of 500 beneficiaries to receive assistance for small trade (tools, equipment and working capital) has been completed. A large number of women are included under this category. CASA has already mobilised tools and equipment at Chennai.
Locations for setting up 35 children’s parks have already been identified in Tamilnadu, Kerala, Pondicherry and Andhra Pradesh. The Mobilization Team has already placed orders for swings, seesaws, slides, and rotating chair wheels.
Procurement of boats, nets and motors is being initiated from the week staring 7 February 2005. This will initially be done for 350 units by calling in local quotations. The remaining 650 units (large boats, nets and motors) will be done through international tendering as per the requirement of the back donors.
Advertisements to recruit about 50 new staff for Tsunami Rehabilitation Programme were published in leading national newspapers in the southern editions. CASA has received about 1,200 applications for various positions, which are being short-listed. Calls for interviews were sent out 5-7 February 2005. The interviews (written test, group discussion and personal interview) will take place 16-19 February 2005. Induction and training of new recruits will take place in the first week of March 2005.
Psycho-social counselling has already started from 8 January 2005. A team of three CASA staff are attached to an organisation CROSSROADS, whose services CASA is hiring for this intervention. Along with CASA staff, CROSSROADS has already completed production of a short film based on field visits which will be used for community interaction. The assistance of several professionals has been taken in producing this CD and there are now efforts to mobilise renowned social activists in India to go to the general public through top electronic media in India.
In the meantime, CASA has mobilised about 50 staff and volunteers from various institutions who were trained by CROSSROADS and others during 4-7 February 2005. These trained volunteers will train about 150 village volunteers who have been identified from the affected villages in Tamilnadu, Kerala, Pondicherry and Andhra Pradesh. These village volunteers will be engaged in the interactive sessions at the village level. CASA has already procured the required equipment (laptop computers, digital camera, LCD projector, DVDs
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and screens) which will be used by Crossroads and other trained volunteers. CASA will continue with this process through the next 24 months.
CASA has engaged the services of an experienced and competent freelance professional, for processing documentation from the first week of January 2005. One CASA staff from the headquarters was exclusively assigned to the expert for this process. In the first phase, this team has tried to capture the process of planning, implementation and management of the crisis phase with the involvement of the communities and all other actors. A report of the first phase will be published with the completion of the crisis phase. CASA intends to continue with process documentation and will aim to publish a book on the entire process and release it on 27 December 2005, the first anniversary of this unfortunate disaster.
CASA has been in touch with the member churches in the affected States right from 26 December 2004 onwards and has drawn up programme activities and operational strategies in consultation with them. The Chairperson, Vice Chairperson, Treasurer, Director and the management team of staff from CASA have been engaged pro-actively in relief and planning for the reconstruction and rehabilitation phase. The WCC Asia Secretary, the NCCI President and the General Secretary, and the CASA Director have travelled together to several affected areas to participate in relief distribution and took part in discussions for future strategy..
The State Governments of Tamilnadu and Kerala have invited NGOs and civil society organisations for reconstruction and rehabilitation activities. CASA has submitted letters of intent to the Governments of Tamilnadu, Kerala, Pondicherry, Andhra Pradesh, and the Andaman and Nicobar Islands. Based on survey and study, CASA has identified the following villages (provisionally) for allocation by the respective Governments:
State District Village Tamilnadu Cuddalore 1. Devanampattinam 2. Pillumedu 3. Kannikoil 4. Sonamkuppam 5. Chinnurpet Nagapattinam 1. Tirumullaivasal 2. Kodayar 3. Thodiya 4. Manalmedu 5. Bilunthamapadi 6. Vanawanmahadev Tirunelveli 1. Koothanguzhi 2. Idinthagarai Kanyakumari 1. Manalivilai 2. Parapattu 3. Aarokiyapuram 4. Veerapagupathi 5. Kurumbanai 6. Simon Colony Tuticorin 1. Annanagar Pondicherry Karaikal 1. Kilinjelmedu 2. Ammankoilpattu 3. Kalikuppam 4. Vettaiaran Theru 5. Pattinachery Pondicherry 1. Kanapathichettykulam
Kerala Ernakulam 1. Edavanakkad Alappuzha 1. Tharayil Kadavu Kollam 1. Karunagappally 2. Sakthikulangara To be allocated To be allocated Andhra Pradesh To be allocated To be allocated
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However, it must be noted that the list will be finalised based on the official allocation by the Government. The State Government of Kerala has already allocated villages to CASA to undertake construction of 275 disaster- resistant houses, infrastructure development and livelihood-focussed activities. CASA is expected to be allocated villages in other states within the next 2 to 3 weeks.
Rationale and reasons for revision of the ACT Appeal: CASA has decided to revise their proposal for the following reasons: a) Needs have now changed/become clearer and after working for 5 weeks in the affected States, CASA is in a much better situation to carry out a needs assessment. For instance, the construction of disaster-resistant concrete houses was not included in the original appeal as the total damage to housing had not been ascertained.
At that time, CASA had not identified or short listed the villages for reconstruction and livelihood-focussed programme. Some of the activities which had been proposed earlier no longer remain relevant and there were other agencies who had taken up some of the activities proposed by CASA. For example, CASA had proposed in its appeal to set up 17,000 temporary houses whereas the Government had undertaken this responsibility for providing cubicles in community living shelters. However, this arrangement has not been appreciated by the people who had moved into such cubicles. Finally CASA had reduced the number of such independent temporary houses from 17,000 to 800. b) There was no policy announcement regarding the reconstruction and rehabilitation programme by the respective State Governments. c) Interaction with the community, partner organisations, churches and the Government has given CASA a clearer understanding of the activities to be proposed under the livelihood focussed programme and to implement the same through a process of community organisation.
Project implementation methodology CASA will be the main implementing partner and will be directly responsible to the resource sharing partners in all respects. CASA will be responsible for all reporting and accounting of finances. The existing staff of CASA will be used for organising the various activities. CASA will be assisted by a professional agency for the process documentation of all 4 phases of the program.
The CASA Delhi headquarters will co-ordinate the overall operation which includes expertise in disaster response, logistics and emergency communications.
The co-ordination at the state levels is with the Zonal office of CASA in South India. Co-ordination, monitoring, consolidation of reports and accounting will be the main functions of this co-ordinating offices.
Some of the relief material (Dhoties, blankets and utensils sets) were sourced from existing disaster preparedness stocks. The food commodities, plastic water containers, sleeping mats, bed sheets, towels and plastic sheets were purchased locally by specifically deputed purchase committees. These committees included staff, partner and church representatives.
CASA has identified the beneficiaries in co-operation with its partner agencies. The assistance of the local government agencies and the village leaders was also taken in the identification process, which helped in identifying those whose needs were the greatest.
Each (evaluation) team for the areas/regions and operations has adequate manpower and logistical support to undertake surveys and relief distribution simultaneously. Warehousing facilities have been arranged in each state. CASA senior staff drawn from its offices throughout the country will be co-ordinating operations and ensure co- ordination with the Government, other NGOs, major church agencies, and other grassroots partner organisations.
On completion of the survey the distribution of relief material started from 3 January 2005. Members of the target group were involved in identification of families who received the relief sets, the dry ration kits, and the plastic
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Planning assumption, constraints and prioritisation (applicable for Crisis Phase) The tidal waves have impacted the flow of food and other supplies to the states. This situation has become grimmer due to decreasing purchasing power of the people. It will be a challenging task for the proposed project to tap the outlets for clothing, food and other commodities on proposed rates. The rates are fluctuating currently towards higher side due to demand-supply gap.
Transportation will be another area of concern, due to damage to the road infrastructure. CASA will make attempts to procure food items and other material locally or from nearby places to reduce the transportation cost.
Supply of electricity and telecommunication facilities in the affected areas are not expected to be restored immediately. Inundation, water logging, disruption of road communications and shortage of country boats will continue to pose problems.
Implementation timetable The total relief project duration (crisis phase) will be 45 days from its inception. CASA proposes to commence project activities (excluding the feeding programme which is already in progress) from 1 January 2005. This will of course depend upon timely mobilisation of resources. Mid-term rehabilitation/long term reconstruction/rehabilitation and community based disaster preparedness phase will continue up to December 2006.
Transition From Emergency CASA and its partner organisations are already engaged in long-term development programmes in these areas. The support provided through this intervention will reduce the negative impact of this disaster on the ongoing development work and the forward integration will be smooth as the organisations have resources for long-term interventions.
VI. ADMINISTRATION, FINANCE,
Administration and Finance The overall financial management and control will be with CASA Headquarters. At the zonal level it will rest with the Chief Zonal Officer. At the implementing level the Team Leaders will be responsible for programme/financial monitoring and control.
The accounts will be maintained by qualified accountants and the entire project reports will be consolidated at Chennai office. This office will scrutinise the accounts and submit the same to headquarters for onwards submission. Preparation of financial reports and the final audit of the account would be done at the headquarters level.
VII. MONITORING, REPORTING AND EVALUATION
The Zonal office of CASA has the requisite infrastructure and personnel for continuous monitoring of the programme at the field level which will be done on a regular basis through field visits, submission of reports, staff-partner meetings and interaction with beneficiaries.
CASA will ensure the active involvement and participation of the beneficiaries in the implementation, monitoring and evaluation of the project activities. The programme will be constantly monitored to ensure that it progresses along the planned framework, and also in order to fine-tune it as and when required, based on field responses.
Reporting Schedule Relief Phase narrative and financial reports to be received by ACT CO by 31 March 2005. Following interim narrative and financial reports to be received every six months - 30 September 2005, 31 March 2006, 30 September 2006. Final narrative and financial reports to be received by ACT CO three months after the closing date of the
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appeal ie by 31 March 2007.
VIII. COORDINATION
Contacts with the local churches and our partner organisations in the three States are already strong. CASA will involve the Churches and the regional/local NGOs in co-ordinating the relief intervention. The programme will be conducted with the approval and co-operation of the State Government and district officials.
CASA is maintaining regular contact with local administration for proper co-ordination and effective implementation of the proposed programme. CASA is already participating and will continue to participate in co- ordination meetings called by the state/district administration, UNDP and other networks.
CASA is already in close contact with ACT partners Lutheran World Service-India and UELCI and will clear its area of operation in the three states to ensure optimally co-ordinated response.
Linkages with development actors working within the project area pre-exist based on CASA's prior activities and NGO partnerships in the area. CASA will be working in co-ordination with other NGOs and will be networking with them ensuring co-ordinated implementation of its programmes and to complement and supplement those being implemented by other agencies. At the district, block and panchayat levels CASA is in constant touch with the Government authorities, local panchayat leaders and the NGOs.
IX. BUDGET
ESTIMATED EXPENDITURE Description Type of No of Units Unit Cost Budget INR Revised Original Unit INR Budget US$ Budget US$ DIRECT ASSISTANCE Crisis Phase (if applicable) Food Relief Assistance Feeding Programme through 11 Partners lumpsum 200,000 11 2,200,000 51,163 51,163 Drinking Water lumpsum 1,000,000 23,256 23,256 Rice 15Kgs Kgs 750,000 12 9,000,000 209,302 209,302 Lentils (2Kgs) Kgs 100,000 30 3,000,000 69,767 69,767 Edible Oil (1 litre) litre 50,000 55 2,750,000 63,953 63,953 Salt kgs 50,000 6 300,000 6,9776,977 Turmeric Powder (100gms per pkt.) packet 50,000 8 400,000 9,302 9,302 Chilli Powder (50 gms per packet) packet 50,000 6 300,000 6,977 6,977 Polybags for packing piece 50,000 10 500,000 11,628 11,628 Sub total 1,100,000 19,450,000 452,326 452,326
Non Food Relief Assistance Medical Assistance lumpsum 1,000,000 23,256 23,256 Woollen Blankets (1 Pc.) Piece 50,000 105 5,250,000 122,093 122,093 Dhoti (1 pc.) Piece 50,000 61 3,050,000 70,930 70,930 Saree (1pc.) piece 50,000 72 3,600,000 83,721 83,721 Al. Utencils (9 pcs.) set 50,000 194 9,700,000 225,581 225,581 Bedsheets (3) piece 150,000 80 12,000,000 279,070 279,070 Sleeping Mats (3) piece 150,000 30 4,500,000 104,651 104,651 Cotton Towel (1) piece 50,000 25 1,250,000 29,070 29,070 Candle packet Packet 50,000 12 600,000 13,953 13,953 Match Box Packet 50,000 5 250,000 5,814 5,814 Soap for sanitary use piece 50,000 12 600,000 13,953 13,953 5 Litre Plastic Water Container (1) piece 50,000 14 700,000 16,279 16,279 Polybags for packing piece 50,000 10 500,000 11,628 11,628 Sub total 43,000,000 1,000,000 1,000,000
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Polythene Sheet for Shelter 120 GSM Piece 50,000 400 20,000,000 465,116 465,116 Sub total : 20,000,000 465,116 465,116
Housing Reconstruction Assistance Immediate housing assistance to 800 houses 800 15,000 12,000,000 279,070 2,441,860 families @ Rs 15000 per family Sub total : 12,000,000 279,070 2,441,860
TOTAL DIRECT ASSISTANCE 94,450,000 2,196,512 4,359,302
Description Type of No of Units Unit Cost Budget INR Revised Original Unit INR Budget US$ Budget US$ Transport for Chrisis Phase Truck rental for relief material movement truck load 405 15,000 6,075,000 141,279 141,279 to local warehouse & distribution point 9 Tons Fuel & Maintenance charges for 9 Four month 6 135,000 810,000 18,837 18,837 wheel vehicles Fuel & Maintenance of 35 motorcycles for month 6 175,000 1,050,000 24,419 24,419 crisis phase Warehousing 00 Handling Loading & Unloading of charges month 6 90,000 540,000 12,558 12,558 TOTAL TRANSPORT, WAREHOUSING & HANDLING 8,475,000 197,093 197,093
CAPITAL EXPENDITURE Purchase of 4 Four Wheel Vehicles 4 550,000 2,200,000 51,163 51,163 Purchase of 25 Motorcycles 25 45,000 1,125,000 26,163 26,163 TOTAL 3,325,000 77,326 77,326
PERSONNEL, ADMINISTRATION, OPS & SUPPORT Salary of 1 Coordinator month 6 12,000 72,000 1,674 1,674 Salary of 1 Assistant Coordinator month 6 10,000 60,000 1,395 1,395 Salary of 3 Accountants month 6 24,000 144,000 3,349 3,349 Salary of 25 Field Officers month 0 0 0 27,907 D.A. for Coordinators (10) for 5 month 6 45,000 270,000 6,279 4,395 operational areas @ Rs 150/- per day D.A. for68 Field Staff @ Rs 150/- day month 6 306,000 1,836,000 42,698 42,698 D.A. for 9 Drivers @ Rs 150/- per day month 6 40,500 243,000 5,651 5,651 Honor 40 Volunteers @ Rs 100/- per day month 6 120,000 720,000 16,744 16,744 Board & Lodging 68 Field Staff month 6 612,000 3,672,000 85,395 105,488 Insurance for 68 staff for crisis phase lumpsum 50,400 1,172 1,172 sub total : 7,067,400 164,358 210,474
Office Office utilities for crisis phase month 6 40,000 240,000 5,581 5,581 5 Godown rent for crisis phase month 6 50,000 300,000 6,977 6,977 Office Stationery for crisis phase lumpsum 600,000 13,953 13,953 Communication Purchase of 10 Mobile Phones 10 10,000 100,000 2,326 2,326 Usage of 10 mobile phones 10 30,000 300,000 6,977 6,977 Usage of Fax & Email etc. for crisis phase month 6 40,000 240,000 5,581 5,581 Documentation, Reporting, Promotion and lumpsum 2,000,000 2,000,000 46,512 46,512 Visibility sub total : 3,780,000 87,907 87,907
TOTAL PERSONNEL, ADMINISTRATION, OPS & SUPPORT 10,847,400 252,265 298,381
TOTAL FOR CRISIS PHASE 117,097,400 2,723,195 4,932,102
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Post Crisis Phase
Rehabilitation - livelihood, Support to Fisherfolk New Kattumaram with nets family 100 35,000 3,500,000 81,395 0 New Vallam with Nets family 100 35,000 3,500,000 81,395 0 New Fibre boat with Nets and Motors family 1,500 50,000 75,000,000 1,744,186 0 Fisherfolk labourers (Coolies) family 800 10,000 8,000,000 186,047 0 Description Type of No of Units Unit Cost Budget INR Revised Original Unit INR Budget US$ Budget US$ Repair & servicing of Motor Boats Boats 250 8,000 2,000,000 46,512 0 Support to Small Business Units family 800 3,000 2,400,000 55,814 0 Support to Agric Labourers (Coolies), marginal & small farmers Agricultural Tools and Implements family 1,000 4,000 4,000,000 93,023 0 Seed & Manure family 1,000 1,500 1,500,000 34,884 0 Irrigation facility family 500 8,000 4,000,000 93,023 0 Bullocks (2 per family) family 100 16,000 1,600,000 37,209 0 Goat Rearing (3 per family) family 700 4,000 2,800,000 65,116 0 Family based dairy units milk cows 2 per family 100 20,000 2,000,000 46,512 0 family Support to Artisan families - tools etc family 1,000 3,000 3,000,000 69,767 0 Support to Fishery Co-operatives co-ops 20 100,000 2,000,000 46,512 837,209 Support to Self Help Groups SHG 60 40,000 2,400,000 55,814 0 Land Desalination of Agricultural land acres 0 0 558,140 Food & Cash Prog (5,000 families) Rice @ 5 kg per family per day for 60 days MT 1,500 12,000 18,000,000 418,605 586,047 to 5000 families Cash @ per Mandays Mandays 300,000 20 6,000,000 139,535 195,349 Vocational Training Units Units 30 120,000 3,600,000 83,721 0 Plantation Programmes (Casurina, Saplings 250,000 15 3,750,000 87,209 0 Coconut, Banana & Cashewnut etc.) Sub total : 149,050,000 3,466,279 2,176,745
SUPPORT TO CHILDREN Books/Uniform/Shoes/Bags/Slates/Exercis Child 2,000 1,200 2,400,000 55,814 0 e Books etc. Children's Park Unit 35 30,000 1,050,000 24,419 0 Repair of Schools School 50 50,000 2,500,000 58,140 0 Sub total : 5,950,000 138,372 0
RECONSTRUCTION Reconst material for locally appropriate house 0 0 0 6,976,744 houses Repair of damaged houses house 400 10,000 4,000,000 93,023 0 Constr of quake resistance houses house 2,900 160,000 464,000,000 10,790,698 0 Constr Multipurpose Shelters (Flood, shelter 25 1,900,000 47,500,000 1,104,651 1,767,442 Cyclone & Earthquake resistance) Village Infrastructure (Concrete road, village 20 3,500,000 70,000,000 1,627,907 0 Comm Centres, Drainage, Overhead Tank, Water Supply etc., Technical Consultancy (Calling Tenders & lumpsum 3,000,000 69,767 20,930 External Supervision of Construction) Sub total : 588,500,000 13,686,047 8,765,116
Socio Psycho Intervention lumpsum 4,000,000 93,023 46,512
Process Documentation lumpsum 1,000,000 23,256 46,512
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Communication, Visibility and Publicity lumpsum 1,000,000 23,256 0
TOTAL DIRECT ASSIST POST CRISIS 749,500,000 17,430,233 11,034,885
Description Type of No of Unit Cost Budget INR Revised Original Unit Units INR Budget US$ Budget US$ Transport, Warehouse & Handling Fuel & Maint 5 utility vehicles reh Phase month 24 50,000 1,200,000 27,907 8,372 Fuel & Maintenance charges for25 month 24 60,000 1,440,000 33,488 8,372 motorcycles for reh. Phase Truck rental to local warehouse & local truck 200 15,000 3,000,000 69,767 0 distribution point Loading & Unloading of charges month 24 10,000 240,000 5,581 0 sub total : 5,880,000 136,744 16,744
PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT Local & Regional Travel (Staff & Visitors) month 24 146,250 3,510,000 81,628 8,791 Travel & Accomodation (for field staff) month 24 80,000 1,920,000 44,651 13,953 Staff salary & Compensation Assist Proj Officer (HQ & Zone) (2) month 24 30,000 720,000 16,744 0 Project Co-ordinator (1) month 24 15,000 360,000 8,372 5,581 Sector Coordinator (4) month 24 48,000 1,152,000 26,791 0 Assistant Coordinator Training (1) month 24 12,000 288,000 6,698 0 Assist Coordinator Communication (1) month 24 12,000 288,000 6,698 0 Assist Co-ord Advocacy & Lobbying 1 month 24 12,000 288,000 6,698 0 Project Engineer (1) month 24 12,000 288,000 6,698 4,465 Site Supervisor (3) month 24 25,500 612,000 14,233 11,721 Field Officer (14) month 24 119,000 2,856,000 66,419 3,907 Accountant (6) month 24 51,000 1,224,000 28,465 3,907 Community Organiser (12) month 24 78,000 1,872,000 43,535 8,372 Programme Assistant (6) (including 1 at month 24 45,000 1,080,000 25,116 0 zone & 1 at Head Quarter) Support Staff (Office Attendant) (4) month 24 24,000 576,000 13,395 5,581 Drivers (4) month 24 24,000 576,000 13,395 0 Development Officer month 24 0 0 0 4,465 Stenographer month 24 0 0 0 3,349 Insurance for 60 staff lumpsum 120,000 2,791 391 Office Rental (4 Operational Units) month 24 50,000 1,200,000 27,907 5,581 Office Utilities month 24 35,000 840,000 19,535 2,791 Office Stationery & Supply month 24 35,000 840,000 19,535 5,581 Telephone, Fax & Email etc. month 24 50,000 1,200,000 27,907 5,581 Capital Items (Computer, Fax, Furniture) et lumpsum 1,000,000 23,256 0 sub total : 22,810,000 530,465 94,017
Audit Funds & Auditors Field Visits lumpsum 500,000 11,628 1,860
Designated Fund for Andaman Nicobar lumpsum 100,000,000 2,325,581 0
TOTAL FOR POST CRISIS PHASE 878,690,000 20,434,651 11,147,506
CRISIS PHASE 117,097,400 2,723,195 4,932,102 POST CRISIS PHASE 878,690,000 20,434,651 11,147,506 GRAND TOTAL (CRISIS & POST CRISIS PHASE) 995,787,400 23,157,847 16,079,608
Exchange Rate: 1US$ 43.00
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I. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
Lutheran World Service India (LWSI) in co-operation with the United Evangelical Church in India (UELCI)
The two organisations will co-ordinate their work and support each other in whatever way possible. However, the details of their response, areas of work, budgets and reporting will be separate.
II. DESCRIPTION of EMERGENCY SITUATION in PROPOSED AREAS of RESPONSE
Location for proposed response Based on news flashes, reports published by government authorities and information sent by local people, five Rapid Assessment Teams from UELCI visited the affected areas between 27 and 31 December to identify locations for operations in the worst affected areas along the Tamil Nadu, Andhra Pradesh and Orissa coasts. The teams covered coastal areas of seven districts in Andhra Pradesh and eight districts in Tamil Nadu including Pondicherry - altogether nearly 40 blocks, 174 villages and about 25,000 families were assessed in Tamil Nadu and Andhra Pradesh. LWSI staff worked with UELCI staff from 29 December to prepare the initial report and appeal. LWSI and UELCI have been in touch with the government officials to understand the government plans for the response, adapt the programme to the policies developed by the government and to get them to allocate villages to LWSI and UELCI to carry out relief and rehabilitation activities.
Because of the overwhelming response from all parts of India and the world, there has been some confusion in the way relief is provided (especially in Tamil Nadu) with many organisations making their contributions wherever they saw fit. UELCI and LWSI have focused on identifying villages where others are not working and obtaining government assignment of those villages so the relief and rehabilitation work can be one continuous process.
LWSI has been allotted 8 villages by the government in Tamil Nadu and Pondicherry to date and is expecting an additional 2 villages to be assigned in the next few days. LWSI is planning for a program in 10 villages with 3,500 families. Changing circumstances may result in further adjustments to the programme and some NGOs may not continue and LWSI may be assigned to take up the work in those places.
LWSI has reduced its estimate of beneficiaries because of the significant response from other NGOs and the number of villages allocated by the government authorities. Many items, which were included in the original appeal, have been deleted since the anticipated need did not materialise or some other source has provided the materials required.
III. TARGETED BENEFICIARIES
The villages assigned to LWSI now are:
State/Union Territory District/Region Village Tamil Nadu Cuddalore Reddiarpettai Annappanpettai Nallavadu Villupuram Anichankuppam Village name not yet available Village name not yet available Pondicherry Pondicherry Nallavadu Narambai Pannithittu Karaikal Karaikalmedu
Criteria for the selection of beneficiaries (families): Families whose houses were damaged or lost, and who lost their belongings and livelihoods/tools Poor fisher families
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Female headed households Disadvantaged sections of the community such as fisher folks, Dalits, etc Those whose homes are affected by tsunami Villages receiving no assistance or very little assistance from the government or other NGOs Beneficiaries selected on the basis of observation by CBOs, local people's representatives and by the village level committees Villages allotted by appropriate government authorities
IV. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Goal: The overall goal is to support the tsunami affected people in meeting their immediate needs and returning to normal life through rehabilitation.
Objectives: To provide immediate relief support in the form of food and non-food items To provide basics such as clothes, utensils, light, sleeping materials To provide safe drinking water and undertake appropriate sanitation programmes. To provide psychosocial support To arrange temporary shelter for the needy families To capacitate staff, volunteers, community and representatives of grassroots organisations of fisher folks on community based disaster preparedness and management and on Sphere standards. To undertake advocacy programmes for the rights of disaster victims To provide livelihood support through boats and nets to a cluster or a collective organisation of fishing families To reconstruct damaged/washed out huts and permanent shelters in selected villages To construct multipurpose community shelters for use as anganwadi centres for integrated child development activities by government, schools, cyclone shelters, etc
Crisis Phase Activities:
NON-FOOD ASSISTANCE LWSI is committed to supporting those in the worst affected areas who have lost their belongings and are living in relief camps as well as those who have returned to their villages. Under this programme 3,500 families will be directly covered by LWSI. The non-food assistance will contain the following:
Women’s clothing (sarees) Men’s clothing (lungis, dhotis, shirts) 1 lunghi or dhoti plus 1 shirt. Children’s clothing (for 1 boy & 1 girl in each family) Sleeping materials (2 bed sheets per family) Women’s sanitary kit (sanitary towels, soaps, buckets, mugs, towels, etc) School student kits (notebooks, pencils, geometry box, etc) Cooking vessels, water pots, plates and tumblers, i.e. the basic utensils necessary for cooking, eating, drinking and storage of water Kerosene stove and accessories Kerosene lantern
In the revised budget the quantities to be distributed have been adjusted to this reduced number of beneficiaries and the cost per item has been changed to reflect current estimate of prices.
WATER & SANITATION In the villages assigned to LWSI, drinking water supplies are adequate as government and UNICEF have made temporary provisions. Therefore there is no need for activities in this sector.
PSYCHO SOCIAL SUPPORT FOR SOCIAL WORKERS & VICTIMS There is tremendous trauma both visible and concealed. The social workers, community organisers and volunteers are being trained in counselling by professionals. These workers will then provide psychosocial care to the victims. ACT partner agencies have come up with training packages in this sector. Church of Sweden has offered
Asia Regional – Asia Earthquake & Tsunami 104 ASRE51 Appeal (Revision 1) training to the staff and volunteers of ACT partners, initially in the Tsunami operational area of South India. LWSI in association with UELCI is planning to facilitate this training to be conducted by Church of Sweden.
TEMPORARY SHELTER MATERIAL The Tamilnadu government has instructed that all temporary housing should be of fireproof materials. In LWSI villages such temporary shelters have already been provided to a few families by other NGOs. But they are not user friendly. Wherever there are gaps, LWSI has made provisions to assist the families with traditional temporary shelters till they are rehabilitated with permanent houses.
CAPACITY BUILDING PROGRAMME Capacity building programmes will be carried out on community based disaster preparedness, including training on SPHERE standards, and advocacy. Volunteers, field workers and co-ordinators will undergo the capacity building programme training. These on-the-job training sessions are conducted by LWSI trained staff. Outside trainers/consultants are not planned to be engaged for this, hence this is not included in the revised Appeal budget.
During the course of the capacity building project, LWSI will assess the need and the feasibility of taking up community capacity building for disaster risk management through disaster preparedness initiatives, as a continuation of the rehabilitation activities, thus linking the project further to sustainable development.
ADVOCACY Advocacy programmes will be undertaken to draw the attention of the state government and central government to the rights of the fisher folks and other tsunami victims through co-ordination with other NGOs and government agencies. LWSI will both organise meetings and workshops and participate in those organised by other NGOs.
DIRECT PROGRAMME RELATED COSTS To undertake the crisis and post crisis phase activities, suitable and experienced community organisers and social workers have been deployed. In the crisis phase LWSI experienced staff and co-ordinators along with local volunteers concluded the above-mentioned activities with close participation and co-operation of operational communities.
POST CRISIS PHASE ACTIVITIES
Rehabilitation: Food Security & Livelihood
FISHERMEN COLLECTIVE LIVELIHOOD KIT The worst effected by the tsunami are the fishermen who have lost all their belongings and means of livelihood. In many villages individually and collectively owned fibre boats and large catamarans (made of wood) were destroyed or washed away. (In Tamil Nadu the fishermen refer to their fibreglass boats as fibre boats.) UELCI and the Lutheran World Service India, after a detailed survey and discussion with the communities, have decided to provide a Fishermen’s Collective Livelihood Kit to be owned and managed by a group of families. The exact number of families in each group is under discussion in all the villages. Ten families per kit are being budgeted for. Under this post crisis phase operation only fibreglass boats with engines and fishing nets urgently needed by the fishermen families to make a living will be provided at a cost of Rs 1,80,000 (US$4,186) per kit for co- operatives/collective fishermen. Since there is a scarcity of wood, catamarans are not viable any more though most members of the fishing communities previously used them.
SHELTER RECONSTRUCTION & CONSTRUCTION After the tsunami tragedy, the state government has stated its plan to relocate the fishermen’s homes at least 500 metres away from the seashore to a higher elevated place. Those families who lived on the shore and near the sea bore the brunt of the tsunamis - almost all houses were totally razed to the ground or washed away. Some of the poorer families who lived close to the sea may not accept the relocation proposals. However, efforts will be made to inform and educate fishing communities to search for safer alternative locations.
LWSI will undertake reconstruction of 1,000 houses cyclone resistance houses. The housing for remaining families in the LWSI operational villages will be undertaken by Habitat for Humanity International on a
Asia Regional – Asia Earthquake & Tsunami 105 ASRE51 Appeal (Revision 1) partnership understanding. Reconstruction of each cyclone resistant house by LWSI will cost Rs 80,000 (US$1860).
For those families who prefer to remain in vulnerable areas, multipurpose community shelters will be constructed for people to take shelter during times of disaster. These buildings will also be used for schools, community activities and storage purposes. The communities will maintain these centres. Expert advice will be sought on construction of the cyclone resistant buildings.
Direct Programme Related Costs To undertake the crisis and post crisis activities experienced community organisers and social workers have been deployed along with Project Co-ordinators. The volunteers and animators are recruited locally in consultation with the local church leaders. They jointly will work in close participation and co-operation with the communities.
Transportation While it is planned to procure materials from the nearest available suppliers, some items are expected to be transported from other places mainly due to the vast area of devastation and increased demand for various items. The proposed budget will cover the hire charges and LWSI truck operational costs.
Capital Assets: A 4-WD jeep and pickup truck need to be purchased for this project. All existing LWSI vehicles are busy with existing relief and development projects except one 4 WD vehicle which has been transferred to the project area. Minimum of ten motorcycles are also required to facilitate the movement of staff and volunteers between the villages and office. Since the area of operation is the coastal area with high salinity in the air, a significant amount of corrosion is expected during the 24 months of service. Any serviceable vehicles remaining at the conclusion of the appeal activities will be transferred to the existing, ongoing activities of LWSI in Orissa, West Bengal or Assam. These programmes are chronically short of transport so the vehicles will be of great help. The same applies to other capital items such as computer, fax and cell phones.
Indirect costs: personnel, administration and operations cost The relief teams are formed from staff taken from ongoing projects in Assam, Orissa and West Bengal, and are placed with newly recruited personnel and local volunteers to implement the current proposal and replaced in their original operational areas. One senior project co-ordinator supported by two project officers, one accountant and drivers will be responsible for work at the field level. From time to time senior staff from the Disaster Response Unit will provide necessary guidance for the field team during their monitoring visits. The team will also extend technical support to UELCI operational staff as and when needed. For accounting purposes and office assistance, the service of existing accountant will be availed.
Communication and Information Sharing The UELCI will set up a communication unit at Chennai to function as the tsunami information and communication control room. This facility will document and share information ecumenically for ACT and other partners in the field. The mapping of information will help all partners and actors with fast and accurate updates/information. This will also serve as the first information team with the assistance of a computer, fast Internet connection, colour printer and cell phones in the fields.
PROJECT IMPLEMENTATION METHODOLOGY LWSI will: Link disaster mitigation efforts with political, human rights issues and organisations Identify and involve locally experienced leaders and NGOs (having knowledge of the region, being culturally sensitive and capable to fight for justice) / CBOs / POs in disaster operations, besides involving community groups Facilitate the formation of village level development committees, the basic unit to spearhead disaster mitigation operations Organise community members to demand fulfilment of their rights from the government authorities Facilitate the creation of local infrastructures by the community itself.
Volunteers will be deployed in each village or a group of villages depending on the population. A field worker
Asia Regional – Asia Earthquake & Tsunami 106 ASRE51 Appeal (Revision 1) will assist a group of volunteers and the co-ordinators who will relate to the central co-ordinators will accompany field workers.
From the very beginning communities will be involved in planning, selecting, implementing and managing the programmes. In each village, committees will be set up, or if any local organisations exist like self-help groups, these grassroots organisations will be involved. The entire system will be community centred and the operations will be participatory and ensure transparency.
Main Strategies The total project will be implemented in close co-ordination with the target communities, district and state administration, local self-government agencies, civil society movements, other NGOs and all stakeholders in the project areas.
The following items are based on the needs and cultural background of the affected communities in the proposed operational areas. In the crisis phase, LWSI will assist 3,500 families with the relief components. During this period the situation will be further assessed and families and villages will be selected for rehabilitation.
During the implementation, LWSI will continue extending any required technical support to UELCI. Although the operations of LWSI and UELCI will be separate they will be very similar and implemented in collaboration and close co-ordination with each other and will be jointly monitored. Since the tsunami affected areas fall in the churches concentrated areas in Tamil Nadu (specially TELC, ALC, AELC, IELC), the respective church leaders will also be involved in the total operation for village selection, monitoring, etc. This process will be shared among all the ACT India partners during its periodical coordination meetings.
PLANNING ASSUMPTIONS, CONSTRAINTS AND PRIORITISATION The targeted beneficiaries are expected to co-operate with the project The assumption is that the present peaceful situation will prevail in the area There are no major calamities during the project period
The communities will participate fully from the beginning and will be informed about the funding of the programmes and the nature of funding. Depending on resources and flow of funds, decisions on priorities will be taken with full participation of the communities.
IMPLEMENTATION TIMETABLE The project will run for 24 months in order to allow for sufficient time to complete all activities mentioned. The programme started in the month of January 2005 and will end by December 2006.
TRANSITION OR EXIT STRATEGY Communities will be motivated to organise self-help groups in the villages and existing SHGs will be strengthened. Through advocacy and capacity building, people will be assisted in obtaining for themselves the benefits that are their right from the authorities, as well as establishing community mechanisms towards self- reliance and sustainability. Through awareness programmes on their rights they will be linked to local government institutions.
V. ADMINISTRATION & FINANCE
LWSI has well-established professional administrative personnel, financial procedures, material management and reporting systems. The Country Director, along with the Programme Director, Emergency and Disaster Response units as well as Finance unit in LWSI Head Office, will be directly responsible for overseeing the programme.
The LWSI programme staff will consist of experienced administrators, trained social workers, volunteers and others who will implement programmes at the field levels with the active help of locally recruited volunteers. In addition, bookkeepers, drivers and office assistants will backup the project team.
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LWSI head office staff/personnel will visit the project sites regularly to monitor and guide the implementation. The project co-ordinators will submit statistical, narrative and financial reports, including materials used to LWSI head office regularly.
Audit During the course of the implementation period, there will be a minimum of one audit carried out by external auditors. During their visit, they will verify the stock records, budget expenditure control system, procurement system, vehicle movements, books of accounts, etc, and report to the Country Director and then to Geneva Headquarters and resource partners/donors.
VI. MONITORING, REPORTING & EVALUATIONS
The project will be evaluated internally, in order to take stock of implementation status, take corrective action where required as well as to identify shortcomings and new opportunities. While these evaluations will take place primarily within the project structure, including the Head Office, the results will be communicated and shared with beneficiary communities, to obtain their inputs and suggestions.
The consolidated field updates will be made available to UELCI and ACT on a monthly basis concerning aspects of material usage, finance utility in the field, statistical data on the activities and overall progress of the programme.
Reporting Schedule Relief Phase narrative and financial reports to be received by ACT CO by 31 March 2005. Following interim narrative and financial reports to be received every six months - 30 September 2005, 31 March 2006, 30 September 2006. Final narrative and financial reports to be received by ACT CO three months after the closing date of the appeal ie by 31 March 2007.
VII. CO-ORDINATION
The co-ordination between the ACT partners, district & state governments and other local authorities will be continued on a regular basis. LWSI is keeping close contact with the district and block level government officials.
VIII. BUDGET
ESTIMATED EXPENDITURE
Description Type of No Unit Budget INR Revised Original Unit of Cost Budget US$ Budget US$ Units INR CHRISIS PHASE Non Food Relief Kit for 3,500 families Saree/Mekhla - Women's clothes Pcs 3,500 110 385,000 8,953 34,884 Lungi/Dhoti & Shirt - Men's cloths Pcs 3,500 175 612,500 14,244 17,442 Children Garment(boys and Girls) Set 7,000 65 455,000 10,581 30,233 Aluminium Utencil Pcs 3,500 350 1,225,000 28,488 60,465 Cotton Bedsheets Pcs 7,000 95 665,000 15,465 44,186 Sanitary kit for Women kits 3,500 212 742,000 17,256 7,558 School student kit kits 3,500 90 315,000 7,326 7,558 Kerosine Stove Pcs 3,500 170 595,000 13,837 6,977 Hurricane lantern Pcs 3,500 78 273,000 6,349 4,651 Sub Total 5,267,500 122,500 213,953
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Description Type of No of Unit Cost Budget INR Revised Original Unit Units INR Budget US$ Budget US$ Temporary Shelter Material Palm/coconut Leafs accessories For Bamboo Structures Families 1,000 3,250 3,250,000 75,581 348,837 Sub Total 3,250,000 75,581 348,837
Psycho Social Support for Aid Workers & affected people Reconstr cleaning debris, counseling village 0 0 - - 4,651 Cost of materials & professional fees Lumpsum 0 0 125,000 2,907 2,907 Sub Total 125,000 2,907 7,558
Water and Sanitation Bleaching Powder MT 0 0 - - 2,642 Lime dust MT 0 0 - - 558 Water purification tabs -1,000 boxes Box 0 0 - - 1,651 Water pots for House-hold use nos 3,500 50 175,000 4,070 23,256 Repair and Disinfection water source Unit 0 0 - - 29,070 Sub Total 175,000 4,070 57,177
Health Programme Medicines Tab 0 0 - - 1,163 ORS Packets Packet 0 0 - - 349 Sub Total - - 1,512
Direct Programme Related cost Volunteers 30 pers x3mths Numbers 0 0 - - 2,093 Sub Total - - 2,093
TOTAL CHRISIS PHASE 8,817,500 205,058 631,130
POST CHRISIS PHASE Livelihood Restoration Fisher kits(Boats/Catamaran & Nets) Kits 350 180,000 63,000,000 1,465,116 1,551,163 Sub Total 63,000,000 1,465,116 1,551,163
Shelter Construction Cyclone resistance house families 1,000 80,000 80,000,000 1,860,465 930,233 Cyclone resistance comm shelters nos 0 0 - - 348,837 Community Infrastr - water supply, Villages 8 2,500,000 20,000,000 465,116 - comm centres, Roads, Park etc. Sub Total 2,325,581 1,279,070 100,000,000
Community Service Social worker/Comm.Organizer (15) Months 24 105,000 2,520,000 58,605 43,953 Volunteers(3,000/mth) 15 persons Months 24 75,000 1,800,000 41,860 31,395 Motor Cycles (10) - Running cost Months 24 30,000 720,000 16,744 12,558 Sub Total 5,040,000 117,209 87,907
Transportation Transportation by hire turck Trip 100 3,500 350,000 8,140 8,140 Transp by LWSI truck running cost Months 24 25,000 600,000 13,953 10,465 Warehouse Months 10 3,000 30,000 698 1,860 Sub Total 980,000 22,791 20,465
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Description Type of No Unit Cost Budget INR Revised Original Unit of INR Budget US$ Budget US$ Units
Capital Assets Vehicles Pick up truck unit 1 600,000 600,000 13,953 13,953 Jeep unit 1 550,000 550,000 12,791 - Motor Cycles unit 10 35,900 359,000 8,349 - Sub total 1,509,000 35,093 13,953
Office Equipement Computers unit 1 40,000 40,000 930 - Fax Machines unit 1 10,000 10,000 233 - Cell Phones unit 3 7,000 21,000 488 - Sub Total 71,000 1,651 -
PERSONNEL,ADMINISTRATION,OPERATION & SUPPORT COST Staff Salaries and benefits Project Co-ordinator (1) Months 24 17,500 420,000 9,767 6,488 Project Officer (2) Months 24 25,000 600,000 13,953 8,791 Accountant (1) Months 24 8,500 204,000 4,744 3,558 Driver (3) Months 24 23,000 552,000 12,837 6,070 Salaries & benefits -Cent office staff Months 24 55,000 1,320,000 30,698 23,023 Sub Total 3,096,000 72,000 47,930
Travel Accomodation Months 24 7,500 180,000 4,186 3,140 Per - Diem Months 24 5,000 120,000 2,791 2,093 Vehicle Hire Charges Months 3 45,000 135,000 3,140 - Travel - Air/Bus/Train Months 24 30,000 720,000 16,744 12,558 Sub Total 1,155,000 26,860 17,791
Vehicle Running cost Jeeps running cost/charge out Months 24 15,000 360,000 8,372 12,558 Sub Total 360,000 8,372 12,558
TOTAL POST CRISIS PHASE 175,211,000. 4,074,674 3,030,837
Administration and Office cost Rent - Office Months 24 3,500 84,000 1,953 1,465 Electricity Months 24 4,000 96,000 2,233 1,674 Telephone,Fax,E.mail Months 24 9,000 216,000 5,023 3,767 Photocopy Expenses Months 24 3,000 72,000 1,674 1,256 Stationary and supplies Months 24 8,000 192,000 4,465 3,349 Postage & Courier Months 24 3,000 72,000 1,674 1,256 Office Maintenance Months 24 8,800 211,200 4,912 3,684 Share office cost - Headquarters Months 24 45,000 1,080,000 25,116 18,837 Sub Total 2,023,200 47,051 35,288 Audit Fees Fees - Auditors year 2 50,000 100,000 2,326 1,163 100,000 2,326 1,163 Communication Information Sharing Computer,Internet,printer & Cell Lump sum 0 0 2,326 phones for field staff Sub Total - - 2,326
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Description Type of No Unit Cost Budget INR Revised Original Unit of INR Budget US$ Budget US$ Units Visibility Banners,hat,Stickers,Posters etc. Lump sum 0 0 145,000 3,372 3,372 Sub Total 145,000 3,372 3,372
TOTAL PERSONNEL,OPS SUPPORT,ADMN.ETC 2,268,200 52,749 42,149
TOTAL ESTIMATED 4,332,481 EXPENDITURE 186,296,700 3,704,116
Exchange Rate : Budget : USD 1 = INR 43.00 Expenditure : USD 1 = INR 44.98
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I. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
The projects will be implement by two ACT members – the United Evangelical Church in India (UELCI) and the Lutheran World Service India (LWS-I).
II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
THE UNITED EVANGELICAL LUTHERAN CHURCHES IN INDIA (UELCI), Chennai, Tamilnadu, is an umbrella organisation of the Lutheran Churches in India. UELCI is committed to working amongst the poor and the marginalised with a commitment to a participatory methodology and also a long-term development accompaniment. The Division of Social Action (DSA) is the development arm of the UELCI and its member churches and it also deals with emergency operations. UELCI will respond through local members churches which have a presence in the affected areas: the Tamil Evangelical Lutheran Church (TELC), the Arcot Lutheran Church (ALC), the India Evangelical Lutheran Church (IELC) and the Andhra Evangelical Lutheran Church (AELC) as well as the Integrated Rural Development of Weaker Sections of India (IRDWSI), which is a project of the Division of Social Action of UELCI.
III. DESCRIPTION of EMERGENCY SITUATION in PROPOSED AREAS of RESPONSE
Location for proposed response Based on news flashes, reports published by Government authorities and information sent by local people, five Rapid Assessment Teams visited the affected areas between 27 and 31 December to identify the locations for operations in the worst affected areas along the Tamilnadu, Andhra Pradesh and Orissa coasts. The teams covered coastal areas of seven districts in Andhra Pradesh and eight districts in Tamilnadu including Pondicherry. Altogether nearly 40 blocks, 174 villages, covering nearly 25,000 families were assessed. In Tamil Nadu and in Andhra Pradesh, UELCI is already in touch with the Government officials responsible for allocating villages to carry out relief and rehabilitation activities.
UELCI will directly cover 7,000 families (3,500 families already reported in the first appeal and 3,500 new families are included covering Andaman Union Territory and Kerala State) and IRDWSI will cover 6,000 families making a total of 13,000 families in three States (Tamil Nadu, Andhra Pradesh and Kerala).
The above area was selected keeping in mind the damages to properties, poor fisher folk communities in the areas, total destruction of homes, inaccessibility and location near the shore as well as number of deaths. In many of these villages the Government has provided immediate relief by supplying 25 kilograms of rice. In Tamilnadu areas the Government and non-governmental organisations have taken up relief measures by providing cooked and dry foods, clothes, relief camps, water, medical care and disposal of dead bodies. In almost all villages losses are being estimated for appropriate compensation from the Government.
IV. TARGETED BENEFICIARIES (Detailed list is available with ACT)
In all the selected villages the vast majority of the families belong to fisher folk communities except in a few villages where mostly Dalits and Adivasis are affected.
Criteria for the selection Families who lost their houses, belongings and livelihood tools Poor fisher folk families Female headed households Disadvantaged sections of the community such as fisher-folk, Dalits, Adivasis (women, children, disabled) etc Those whose homes are marooned/sub-merged Villages receiving no assistance or very little from the Government or other NGOs. Beneficiaries selected on the basis of observation by CBOs, local People's Representatives and by the village level committee.
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Assessment teams also have taken suggestions from the community leaders and Government Officials into consideration.
V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Goal : The overall goal is to support the affected people in meeting their immediate needs.
Objectives To provide immediate relief support in the form of food and non-food items To provide 10 and 30 days food through food for work programmes To provide basics such as clothes, utensils, light, sleeping materials To provide safe drinking water and undertake appropriate sanitation programmes. To provide medical assistance and prevent epidemics To provide psycho social support To arrange temporary shelter for the needy families To capacitate staff, volunteers, community and fisher-folk grass-root organisations representatives on community based disaster preparedness and management and on Sphere standards. To undertake advocacy programmes for the rights of disaster victims To provide livelihood support through boat, out board motors and nets to a cluster or a collective of fisher- folk families To reconstruct damaged/washed-out huts and permanent shelters in selected villages To construct community shelters
Activities The UELCI feels strongly that the main emphasis of the response should be the reduction of suffering and loss of the socially and economically marginalized people affected by the disaster. The proposed programme includes only the most essential relief items to meet the basic needs of the people. The major relief items required are polythene sheets for temporary shelter, blankets, clothing, household utensils, drinking water, sanitation and medical assistance.
It is imperative that action is taken to prevent the outbreak of epidemics and reduce loss of life from diarrhoea and respiratory infections. The Tsunami has left several thousands without homes, food, protection from cold and dependent on relief food for sustenance. Living conditions are appalling in cold and wet surroundings. Drinking water is scarce and stagnant water around temporary homes can be a health hazard. Experience in other disaster situations has shown that epidemics breakout very quickly in these conditions.
There is need to provide specialized medical services easily accessible to women and children. Children are the worst affected in this situation and there is serious shortage of paediatric specialists in the Cuddalore district. The facilities in the Government hospitals are few and are not available round the clock. The medical relief camp will be run by well known mission hospital staff known for their committed work with the poor. The Medical relief will be provided by specialists and staff from the National Lutheran Health and Medical Board, the Christian Medical College Hospital Ludhiana, Bethesda Lutheran Hospital, Ambur and Joseph’s Eye Hospital Trichy.
CRISIS PHASE
RELIEF FOOD DISTRIBUTION - FOOD FOR WORK 9,500 tsunami disaster victim families will be assisted with 10/30 days of food relief through UELCI. Each family will receive 4 kg rice, 600 grams dal, 300 grams oil and 250 grams salt per day costing Rs 90/-. A further payment of Rs.10/- will be made per day making a total of Rs.100 per day for a family of 3 to 6 members. It was decided to provide food for 10/30 days as the fishermen are dependent on fishing and most have lost all their boats and tackle and until they are able to get new boats and tackle it will be very difficult for them to make a living. It is hoped to create 215,000 human days of food-for-work which will cover the cleaning of debris, rebuilding of huts, digging of canals, road repairs, cleaning of water sources and other community work.
Apart from the above package as per the demand from the communities in certain villages the following food items were distributed per day per family - Rava 200 grams, Tamarind 100 grams, Chilly powder 50 grams,
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Dhania powder 20 grams, Mustard 20 grams, Jeera 10 grams, Pepper 10 grams, Dry Chilly 10 grams, Pickle 10 grams and Dry fish 100 grams.
NON-FOOD ASSISTANCE UELCI is committed to supporting those in the worst affected areas who have lost their belongings and are living in relief camps as well as those who have returned to their villages. Under this programme 3,600 families will be covered. The non-food assistance will contain the following:
Women’s clothing @ Rs.150/- (sarees and makhla – 3,600 units Men’s clothing to the value of Rs.75/- (lungi, dothi, shirt, towel) – 1,600 units Children’s clothing (for boys & girls) @ Rs.65/- - 600 units Sleeping materials @ Rs.95/- (woollen blanket, bed-sheet, dhurry/mat) – 3,600 units Women’s sanitary kit for 1,000 women at the cost of Rs.130/- per kit containing sanitary towels School student kits will be provided to 100 children at the cost of Rs.130/- (note books, subject books, pencil and pen) Stoves will be provided for a selected 1,100 families at a cost of Rs.300/- per stove including kerosene and matches. A lantern will be provided to a selected 300 families who do not have electricity at a cost of Rs.100/- per lantern. House hold articles package to be provided to 2,940 at cost of Rs. 161/- per package. To provide 1,500 families one suitcase each at a cost of Rs.180/- per suitcase
WATER & SANITATION The programme under this head was not carried out except for provision of plastic bucket and mug kits to 600 families at a cost of Rs.70/- per kit. Repair and disinfection of water sources will continue in selected villages and 10 such units are proposed at a cost of Rs.3,000/- each.
HEALTH ASSISTANCE In some areas water borne diseases such as diarrhoea, dysentery, etc have already broken out. It is planned to provide basic medicines and ORS packets will be distributed to the families. Sixty medical camps will be organised and staffed by doctors, nurses and volunteers from the church hospitals and other institutions.
Travel – In the budget costs have been provided for travel of specialists needed to provide the medical services, especially child care specialists who are scare in this region. Medical specialists are being brought in from mission hospitals, across the country. Their services are totally free of cost but the travel and accommodation costs need to be paid.
Medicines and surgical supplies including intravenous fluids for administration to diarrhoea victims are life saving and should always be available. Similarly, antibiotics and vaccines are necessary components of any medical relief.
PSYCHO SOCIAL SUPPORT FOR SOCIAL WORKERS & VICTIMS There is tremendous trauma both visible and concealed. The social workers, community organisers and volunteers are provided with counselling and trained in counselling by professionals. These workers will then in turn provide psycho-social care to the victims. The Christian Medical College, Vellore will help in this training. Community based workshops and training for staff will be organsied
TEMPORARY SHELTER MATERIAL Only 13 families were assisted with polythene sheets at a cost of Rs.250/- per unit.
User friendly, locally available palm/coconut leafs, bamboo frames and other accessories and tools such as string, nails etc will be distributed to all the families. Should it prove difficult to procure the quantity needed of these items within a reasonable period, suitable alternatives will be found. The families will continue to use the temporary shelter until they are provided with permanent houses, for which the State government is in the process of revising and setting its new policy guidelines. 480 families will be assisted in building temporary shelters at a cost of Rs. 6000/- per unit.
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REPAIR OF DAMAGED HOUSES UELCI will assist 500 families to repair the damaged houses - each house is estimated to cost Rs. 5,000/ each.
CAPACITY BUILDING PROGRAMME
DISASTER PREPAREDNESS PROGRAMME Capacity Building Programmes will be carried out taking into consideration the SPHERE standards in 110 villages at a cost of Rs. 5,000/- per programme. 61 Volunteers, 18 field workers and 12 co-ordinators will undergo the Capacity Building Programme.
ADVOCACY Advocacy programmes will be undertaken to draw the attention of the State Government and Central Government to the rights of the fisher folk, Adivasi and other tsunami victims. Help will be provided to assist people in claiming their due compensation for losses and put pressure on the Government for effective implementation of the rehabilitation activities. Meetings and workshops will be organised.
Direct Programme Related Costs To undertake the crisis and post crisis activities suitable and experienced community organisers and social workers will be deployed. UELCI and IRDWSI will deploy 61(20+41) volunteers, 18 field workers and 12 co- ordinators to implement the above mentioned activities in close participation and co-operation of the communities. They will be deployed for a period three months only.
POST CRISIS PHASE
REHABILITATION - FOOD SECURITY AND LIVELIHOOD
FISHERMEN COLLECTIVE LIVELIHOOD KIT Most of the worst effected by the tsunamis are the fishermen who have lost all their belongings and means of fishing. In many villages collectively owned fibre boats and large catamarans were destroyed or washed away. UELCI and IRDWSI, after a detailed survey and discussion with the communities, have decided to provide a Fishermen’s Collective Livelihood Kit to be owned and managed by a group of 10 families. Under this post crisis phase fibre boats and nets urgently needed for the fishermen families to make a living will be provided at a cost of Rs.1,80,000/- per kit for 120 such co-operative/collectives. Apart from the above a Livelihood Kit has been proposed by UELCI - IRDWSI after detailed discussion comprising the following livelihood support.
Nets : Package -1 : This package is for traditional fisherfolk families engaged in marine and inland fishing. The package will contain a set of different nets as required by the families. Each unit will approximately cost Rs. 8,500/- and four thousand families will be covered. This projection will vary for different sets of nets and the coastal regions in Tamil Nadu and Andhra Pradesh.
Package – 2 : This package is for Adivasi families who are engaged in inland/fresh water fishing in canals and lakes located near to the shores. Each package is estimated to cost Rs. 4,000/- per package. 150 Adivasi families will be covered.
Catamaran New – Small: 400 families will be assisted with 200 small catamarans ( for each catamaran 2 families) costing each Rs.7,000/-
Catamaran New – Big: 800 families will be assisted with 200 big catamarans ( for each catamaran 4 families) costing each Rs.20,000/-
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New Fibre Boats: 600 families will be assisted with 150 new fibre boats ( for each fibre boat 4 families) costing each Rs.80,000/-
Repair of Fibre Boats : 400 families will be assisted with repair of 100 damaged fibre boats ( for each fibre boat 4 families) costing each Rs.15,000/- maximum per boat.
New Out Board Motors : Big Catamarans and Fibre boats (New and Repaired) will be fitted with new out board motors. 300 new outboard motors will be bought costing Rs.46,000/- each.
Repair of Out Board Motors : 200 damaged outboard motors will be repaired costing a maximum of Rs. 8000/- for repair of each motor.
Night Lights for Boats: 100 Units of night lights for boats for fishing will be provided and each boat lights will cost Rs.2000/- each.
SHELTER RECONSTRUCTION & CONSTRUCTION After the Tsunami tragedy, the State government has stated its plan to relocate the fishermen’s homes 500 meters away from the sea shore to a higher elevated place. Those families who lived on the shore and near the sea have borne the brunt of the tsunamis fury - almost all the buildings were totally razed to the ground or washed away. Some of the poorer families who lived close to the sea shore may not accept the relocation proposals. However, efforts will be made to inform and educate fishing communities to search for safer alternative locations.
UELCI will undertake construction of 500 permanent houses in Tamil Nadu at a cost of Rupees 1,20,000/- and 3 Community shelters at a cost of Rs. 15,00,000/-. IRDWSI will construct in Andhra Pradesh 332 permanent houses at a cost of Rs. 80,000/-.
For those families who prefer to remain in vulnerable areas, community multi-purpose shelters will be constructed for people to take shelter during times of disaster. These buildings will also be used for schools, community activities and storage centres. These centres will be maintained by the community. Expert advice will be sought on construction of the cyclone resistant buildings.
Direct Programme Related Costs To undertake the crisis and post crisis activities experienced community organisers and social workers will be deployed. UELCI will deploy 71 volunteers (30+ 41) 12 field workers (4+12) and 12 co-ordinators (4+12) to implement the above mentioned activities in close participation and co-operation of the communities. They will be deployed for a period of fifteen months only.
Transportation While it is planned to procure materials from the nearest available suppliers, some items are expected to be transported from other places mainly due to the vast area of devastation and increased demand for various items. The proposed budget will cover the hire charges and truck operational costs.
Capital Assets A 4WD jeep is foreseen and for that a budget of Rs.560.000/- is provided and 9 motorcycles under capital assets are proposed. One Laptop is also proposed
Communication and Information Sharing The UELCI will set up a communication unit at Chennai to function as the TSUNAMI Information and Communication Control Room. This facility will document and share information ecumenically for ACT and other partners in the field. The mapping of information will help all partners and actors with fast and accurate updates/information. This will also serve as the first information team with the assistance of a computer, fast Internet connections, colour printer and cell phones in the fields.
Indirect cost – personnel, administration and operations cost The relief teams will be formed from staff taken from ongoing projects in Assam, Orissa and West Bengal, and will be placed with newly recruited personnel and local volunteers to implement the current proposal. One senior
Asia Regional – Asia Earthquake & Tsunami 116 ASRE51 Appeal (Revision 1) project co-ordinator supported by two project officers, one accountant and drivers will be responsible for work at the field level. From time to time senior staff from the Disaster Response Unit will provide any necessary guidance for the field team during their monitoring visit. The team will also extend technical support to UELCI operational staff as and when needed. Two co-ordinators, two assistant co-ordinators and communication support will be deployed. For accounting purposes and office assistance, existing accountants services will be availed.
Project implementation methodology Links Disaster Mitigation efforts with political, human rights issues and organisations Identifies and involves locally experienced leaders from various movements and NGOs (having knowledge of the region, being culturally sensitive and capable to fight for justice) / CBOs / POs in Disaster Operations, besides involving community groups. Facilitates the formation of village level development committees, the basic unit to spearhead Disaster Mitigation operations. Organise the Community members to demand fulfilment of their rights from the government authorities. Facilitates the creation of local infrastructures by the community itself.
Volunteers will be deployed in each village or a group of villages depending on the population, a group of volunteers will be assisted by a field worker and field workers will be accompanied by the co-ordinator who will relate to the central co-ordinators.
From the very beginning communities will be involved in planning, selecting, implementing and managing the programmes. In each village committees will be set up, or if any local organisations exist like the Self Help groups, these grass-root organisations will be involved. The entire system will be community centred and the operations will be participatory and ensure transparency.
Main Strategies The total project will be implemented in close co-ordination with the target communities, district and state administration, local self-government agencies, civil society movements, other NGOs and all stakeholders in the project areas.
The following items are based on the needs and cultural background of the affected communities in the proposed operational areas. During this period the situation will be further assessed and families and villages will be selected for rehabilitation.
The crisis and post crisis packages will be the same for UELCI and IRDWSI. Only the areas of operation and the number of families to be covered by UELCI and IRDWSI are different to facilitate effective implementation. Each organisation will be independently accountable for the funds made available to their respective account.
During the implementation, LWSI will continue extending required technical support to UELCI. The total operation by UELCI and IRDWSI will be in collaboration and close co-ordination with each other and will be monitored. Since the Tsunami affected areas fall on the churches concentrated areas in Tamil Nadu (specially TELC, ALC, AELC, IELC), the respective church leaders will also be involved in the total operation for village selection, monitoring, etc. This process will be shared among all the ACT India partners during its periodical co- ordination meetings.
Planning assumptions, constraints and prioritisation The targeted beneficiaries are expected to co-operate with the project The assumption is that the present peaceful situation will prevail in the area There are no major calamities during the project period
The communities will participate fully from the beginning and will be informed about the funding of the programmes and the nature of funding. Depending on resources and flow of funding, decisions on priorities will be taken with full participation of the communities.
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Implementation Timetable The project will run for 18 months in order to allow for sufficient time to complete all activities mentioned. The programme will start in the month of January, 2005 and will end by June 2006.
Transition or Exit strategy Relief food distribution and the food for work programme will help tsunami affected families cope and recover from the present crisis. Communities will be motivated to organise self help groups in the villages and existing self help groups (SHGs) will be strengthened. Through advocacy and capacity building, people will be assisted in availing themselves of benefits that are their right from the authorities as well as establishing community mechanisms to self-sustainability. Through awareness programmes on their rights they will be linked to local government Institutions. In IRDWSI areas the linkage is with local NGOs and fisher folk movements and they will continue the activities even after the withdrawl of IRDWSI. Meanwhile local leadership, capacity building activities will enhance the confidence of the local and fisher movement leaders to take the responsibilities for continuation of the activities - particularly advocacy related and movement building.
VI. ADMINISTRATION & FINANCE
The UELCI operation will be co-ordinated by team leaders in five centres. The member churches that will participate in the implementation and the rehabilitation process are the TELC, IELC, ALC, AELC and UELCI will be responsible for implementation. IRDWSI as a partner to UELCI while have its own monitoring systems will periodically report to UELCI.
In the field, four project co-ordinators will administer the project during the crisis and post crisis phase. The programme staff of UELCI will consist of trained social workers, volunteers and others who will implement at the field levels with the active help of locally recruited volunteers. In addition, book keepers, drivers and office assistants will backup the project team.
UELCI head office staff/personnel will visit the project sites regularly to monitor and guide the implementation. The project co-ordinators will submit statistical, narrative and financial reports, including materials used to UELCI.
Audit During the course of the implementation period, there will be a minimum of one audit carried out by external auditors. During their visit they will verify the stock records, budget expenditure control system, procurement system, vehicle movements, books of accounts, etc. and report to the Country Director and then to Geneva Head quarters and resource partners/donors. UELCI will follow statutory requirements as agreed upon by the ACT guidelines, and other regulations governed by Indian Laws.
VII. MONITORING, REPORTING & EVALUATIONS
The project will be evaluated internally, in order to take stock of implementation status, take corrective action where required, as well as to identify shortcomings and new opportunities. While these evaluations will take place primarily within the project structure, including the Head Office, the results will be communicated and shared with beneficiary communities, to obtain their inputs and suggestions.
The consolidated field updates will be made available to UELCI and ACT on a monthly basis concerning aspects of material usage, finance utility in the field, statistical data on the activities and overall progress of the Programme.
Reporting Schedule Relief Phase narrative and financial reports to be received by ACT CO by 31 March 2005. Following interim narrative and financial reports to be received every six months - 30 September 2005, 31 March 2006, 30 September 2006 and Final narrative and financial reports to be received by ACT CO three months after the closing date of the appeal - by 31 March 2007 if the implementation period is two years.
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VIII. CO-ORDINATION
For co-ordinating the ongoing emergency relief, periodic field visits, consultant’s accompaniment and meetings will keep the co-ordination tempo intact and help to implement the programmes as per the plan both in terms of cash flow and action plans. The proposal will be shared with other ACT partners and UELCI plans will be shared with State Government and other local authorities. UELCI is keeping close contact with the district and block level government officials
The three member organisations of the ACT network in India, CASA, UELCI and LWS have been in touch with each other right from the onset of the disaster to share the emerging plans and activities. However, a formal meeting of the three partners was called on 30 December 2004 in Chennai, which was attended by the Directors of UELCI and CASA followed by a second meeting on 3 January 2005 where information regarding the villages was shared and it was agreed that the organisations are committed to avoiding any operational duplication at the field level. The members have re-emphasized the need and importance of having co-ordination at the operational level also and hence the teams of the three organisations working at the operational level will meet on a monthly basis to share an update of the progress of work. It was further decided that a common website for all three partners will be launched where the information will be up-dated on a weekly basis. This will assist co-ordination and will be helpful for the operation and activities of all the partners and also add strength and solidarity to each other.
IX. BUDGET
ESTIMATED EXPENDITURE
Description Type of unit No. of Unit Cost Revised Budget Revised Original Units (INR) (INR) Budget Budget (USD) (USD)
DIRECT ASSISTANCE - Crisis Phase Food for Work -9500 families 6000 Famiies - 30 Days 3500 Families - 10 Days Rice - 4 kg per day Ton 940 12,000 11,280,000 262,326 401,860 Dal - 600 gram per day Ton 141 40,000 5,640,000 131,163 200,930 Oil - 300 gram per day Ton 70.5 50,000 3,525,000 81,977 125,581 Salt - 250 gram per day Ton 58.75 6,000 352,500 8,198 12,558 Cash - Rs.10/- per day Humandays 235000 10 2,350,000 54,651 83,721 Rava - 200 gram per day Kilogram 18000 16 288,000 6,698 - Tamarind - 100 gram per day Kilogram 18000 36 648,000 15,070 - Chilli Powder - 50 gram per day Kilogram 1300 24 31,200 726 - Dhania Powder - 20 gram per day Kilogram 248 65 16,120 375 - Mustard - 20 gram per day Kilogram 248 70 17,360 404 - Jeera - 10 gram per day Kilogram 124 110 13,640 317 - Pepper - 10 gram per day Kilogram 124 110 13,640 317 - Chilli (dry) - 10 gram per day Kilogram 124 40 4,960 115 - Pickle - 10 gram per day Kilogram 1800 120 216,000 5,023 - Dry-fish - 100 gram per day Kilogram 18000 80 1,440,000 33,488 -
Non Food Assistance – 3600 families Saree/Makhla - Women's clothing Piece 3600 150 540,000 12,558 33,140 Lungi/Dothi - Men's Clothing Piece 1600 75 120,000 2,791 16,570 Children's Garments (Boys & Girls) Piece 600 65 39,000 907 28,721 Sleeping Materials Kit 3600 95 342,000 7,953 41,977 Sanitary Kit for Women Kit 1000 130 130,000 3,023 7,256 School Students Kit Kits Kit 100 130 13,000 302 7,256 Stove - 1 (Kerosine) Numbers 1100 300 330,000 7,674 66,279 Carrying Lantern Numbers 300 100 30,000 698 22,093 Household Articles Kit 2940 161 473,340 11,008 -
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Description Type of unit No. of Unit Cost Revised Budget Revised Original Units (INR) (INR) Budget Budget (USD) (USD) Suitcase Numbers 1500 180 270,000 6,279 -
Water & Sanitation Bleaching Powder Ton 0 - 0 0 2,642 Lime Dust Ton 0 - 0 0 558 Water purification tablets Box 0 - 0 0 1,767 Plastic bucket & Mugs Kit Kit 600 70 42,000 977 30,930 Repair and disinfection of Water Numbers 10 3000 30,000 698 8,721 sources
Health Assistance Transp volunteer medical specialists Person/trip 40 20,000 800,000 18,605 18,605 Medicines Tablets Tablets 5000 5 25,000 581 1,744 ORS Packets Packets 1500 3 4,500 105 314 Health Camps Camps 37 5,000 185,000 4,302 13,953 I.V. Fluids 1 Bottle 1800 25 45,000 1,047 1,047 Antibiotics 1 Pkt 600 100 60,000 1,395 1,395 Antiseptic Creams 1 Set 150 300 45,000 1,047 1,047 Vaccines - TABC 1 Unit 6000 20 120,000 2,791 2,791 Dressing Kits 1 Pkt 900 50 45,000 1,047 1,047 I.V. Giving Set 1 Set 1800 25 45,000 1,047 1,047 Syringes 1 Set 9000 5 45,000 1,047 1,047
Psycho Social Support for Aid Workers and Affected People Capacity Building Activities Lumpsum 1 600,000 600,000 13,953 Costs of material & professional fee Lumpsum 1 125,000 125,000 2,907 2,907
Temporary Shelter Polythene sheets Piece 10 250 2,500 58 18,605 Temp shelter material - local Families 480 6000 2,880,000 66,977 43,953 materials – palm/coconut leaves etc Repair of Damaged Houses Families 500 5000 2,500,000 58,140 -
Capacity Building Activities Workshops and Training Village 110 5000 550,000 12,791 13,023 Advocacy Related Activities Lumpsum 166,550 3,873 -
Direct Programme Related Costs Salaries & benefits - 3 months Volunteers - 20+41(1,000/month) Number 61 3000 183,000 4,256 4,884 Field workers - 6+12 (4,000/month) Number 18 12000 216,000 5,023 8,372 Coordinators - 4+8 (8,000/month) Number 12 24000 288,000 6,698 6,698 Sub Total Crisis Phase 37,126,310 849,449 1,248,991
POST CRISIS PHASE Rehabilitation - food Security, livelihood, Fishermen Kit - 10 Families Kit 120 180,000 21,600,000 502,326 1,465,116 Nets - (Package1)-Fisherfolk Families 4000 8500 34,000,000 790,698 - Nets - (Package2)-Adivasis Families 150 4000 600,000 13,953 - Cattamaran - New Small Numbers 200 7000 1,400,000 32,558 - Cattamaran - New Big Numbers 200 20000 4,000,000 93,023 - Fibre Boat - New Numbers 150 80000 12,000,000 279,070 - Fibre Boat - Repair Numbers 100 15000 1,500,000 34,884 - Out Board Motors - New Numbers 300 46000 13,800,000 320,930 -
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Description Type of unit No. of Unit Cost Revised Budget Revised Original Units (INR) (INR) Budget Budget (USD) (USD) Out Board Motors -Repair Numbers 200 8000 1,600,000 37,209 - Night Lights for Boats Numbers 100 2000 200,000 4,651 -
Reconstruction Reconstruction of Huts Number 0 10,000 0 0 232,558 Construction of permanent Number 500 120000 60,000,000 1,395,349 1,860,465 structure-TN Construction of permanent Number 332 80000 26,560,000 617,674 - structure-AP Community Centre Shelter Number Number 3 1,500,000 4,500,000 104,651 348,837 Staff and Volunteers Meetings Number 100 600 60,000 1,395 1,563 Field Staff Travel Lumpsum 140,000 3,256 3,256
Direct Programme Related Costs Salaries & benefits for staff - 15 months Volunteers - 30+41(1,000/month) Numbers 71 15,000 1,065,000 24,767 17,442 Field workers - 4+12 (4,000/month) Numbers 16 60,000 960,000 22,326 16,744 Coordinators - 4+8 (8,000/month) Numbers 12 120,000 1,440,000 33,488 33,488 Consult - Doctors, Engineers etc., Lumpsum 300,000 6,977 4,651 Sub Total 185,725,000 4,319,186 3,984,121
TOTAL DIRECT ASSISTANCE 222,851,310 5,168,635 5,233,112
TRANSPORT, WAREHOUSING & HANDLING Transport Hire/ Rental of Vehicles Transportation by hire truck Trip 700 3,000 2,100,000 48,837 34,884 Truck running cost charged out Months 18 25,000 450,000 10,465 10,465 Warehousing - Rental of warehouse Months Months 8 8,000 64,000 1,488 1,488 Handling Labour for loading and unloading Trip 700 500 350,000 8,140 5,814 Wages for Drivers-2 Lumpsum 180,000 4,186 4,186 Packing Lumpsum 66,500 1,547 - TOTAL TRANSPORT, WAREHOUSING & HANDLING 3,210,500 74,663 56,837
CAPITAL ASSETS ( over US$500) Vehicles Purchase of four wheeler (Jeep) Number 1 560,000 560,000 13,023 13,023 Motorcycle Number 9 40000 360,000 8,372 - Laptop Number 1 90000 90,000 2,093 - Comp, mobile, internet etc., Lumpsum 100,000 2,326 2,326 TOTAL CAPITAL ASSETS 1,110,000 25,814 15,349
INDIRECT COSTS: PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT Staff salaries Coordinator (part-time)-2 Months 18 30,000 540,000 12,558 12,558 Asst.Coordinator (part-time)-2 Months 18 20,000 360,000 8,372 8,372 Finance Consultancy (part-time) 2 Months 18 12,000 216,000 5,023 2,805 Office Assistance (part-time) Months 18 10,000 180,000 4,186 2,805 Communication support staff Months 18 8,000 144,000 3,349 3,349
Staff benefits Per Diems Months Months 18 8,000 144,000 3,349 1,674 Allownace (20 staff) Months 18 30,000 540,000 12,558 12,558 Housing Allowances Months 18 24,000 432,000 10,047 6,698
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Description Type of unit No. of Unit Cost Revised Budget Revised Original Units (INR) (INR) Budget Budget (USD) (USD) Office Operations Office rent (3000+7000) Months 18 15,000 270,000 6,279 4,186 Office Utilities-postage, electricity Months 18 36,000 648,000 15,070 12,558 etc., Office stationery Months 18 10,000 180,000 4,186 2,512 Share of office costs - Headquarters Months 18 20,000 360,000 8,372 4,186
Communications Telephone, email and fax Months 18 24,000 432,000 10,047 4,186 Other Accommodation/lodging Months 18 15,000 270,000 6,279 8,372 Travel - air/bus/train Months 18 24,000 432,000 10,047 18,419 Jeep running costs Months 18 10,000 180,000 4,186 4,186 Documentation & reporting Lumpsum 108,000 2,512 1,395 ACT Partners Coord Meetings Lumpsum 90,000 2,093 1,395 Visibility Banner, hat, stickers, posters, etc Lumpsum 130,190 3,028 2,326 TOTAL PERSONNEL, ADMIN & SUPPORT 5,656,190 131,539 114,540
AUDIT & MONITORING Audit of ACT Funds Lumpsum 150,000 3,488 2,791 Monitoring & Evaluation Lumpsum 245,000 5,698 8,140 External Evaluation Lumpsum 300,000 6,977 - TOTAL AUDIT & 695,000 16,163 10,930 MONITORING
TOTAL EXPENDITURE 233,523,000 5,416,814 5,430,767
Exchange Rate - Budget 1US$ = Rs.43.00
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MYANMAR/BURMA
In the original appeal the ACT CO included some funding for a possible response through the Myanmar Council of Churches (MCC) and its member churches in Myanmar/Burma. Information coming out of Myanmar/Burma regarding the impact of the Tsunami had been limited and conflicting due to the fact that it was difficult to gain access to the areas of concern. MCC was uncertain as to what they could do in the given situation and had started some discussions with local authority structures in the affected regions.
Christian Aid made a follow up on behalf on the ACT Alliance. From a recent assessment conducted by the Karen Baptist Convention (KBC) in one of the main areas of concern in the Irrawaddy delta it was reconfirmed that the area has been affected but not to the same extent as other countries. Much of the coastal region attracts seasonal labour related to the fishing industry and normally there would be quite a few seasonal workers in the region. However, for a number of reasons it seems that the majority of people had already moved to higher ground when the tsunami hit.
Based on the assessment KBC decided that there was no need for any significant response and both MCC and KBC indicated that no proposal would be submitted. Therefore this appeal will no longer include funding for a response in Myanmar/Burma.
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THAILAND
The initial disaster response by the Church of Christ in Thailand (CCT) has been finalised and the CCT is presently developing further activities to respond to the longer term needs of specific communities. CCT and the ACT CO are momentarily looking into the possibility of supporting CCT in this process. The revised proposal included in this appeal is therefore still an indication of the longer term activities CCT expects to implement.
I. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
Church of Christ in Thailand (CCT)
The Church of Christ in Thailand, the mainline Protestant church in Thailand will respond through an operation center, called the Co-ordinating Center for Disaster Relief, Foundation of the CCT.
II. DESCRIPTION of the SITUATION in the AREAS of PROPOSED RESPONSE
The death count in Thailand has risen to 5,000 with still another 3,000 unaccounted for. The provinces affected the worst in Thailand are Krabi, Phang Nga and Phuket, with Phang Nga seeing the worst damage and highest casualties. Tens of thousands of local residents are without homes.
Although the media coverage has been largely on the tourist islands of Phuket and Phi Phi, in Phang Nga and Krabi Provinces whole communities of local residents, particularly of the Chao Lay people (Muslim fishing village communities built on stilts over the sea on islands and coastal areas in the far south), have been destroyed.
III. BENEFICIARY INFORMATION & LOCATION of RESPONSE
Though thousands have been affected in the South of Thailand, the CCT plans to co-ordinate with the local Thai authorities in the Sub District of Ban Bang Nieng to focus their efforts on one or two communities (probably Ban Pak Weet or Ban Na Khem) of Takuapa District in Phang Nga Province. This area has been chosen because most of their homes have been completely destroyed and, in communities of 4,000 to 5,000 residents as many as 1,000 - 1,500 people have lost their lives in the Tsunamis. Also, the CCT has a small church in one of the nearby villages in this District, and so has an existing connection.
IV. PROPOSED ASSISTANCE
The Ministry of Religious Affairs has consulted with the CCT and asked that the CCT assist the people of a fellow-religious group - Muslims in responding the needs of their communities. Meanwhile, many CCT church congregations have been providing cash and in-kind donations. The CCT set up two operations centres in the south near the site of the affected areas.
Based on a preliminary assessment of the needs CCT is planning for a longer term response. A management committee has been established to direct these operations. The CCT has already set up this co-ordinating center in Phang Nga Province. Full time staff will be working from this center. Also a volunteer co-ordinator will be appointed to assist in co-ordinating the many teams that will likely be coming and going. The committee established to operate the Co-ordinating Center is developing further plans:
Social Support The Social Support activities started by providing emergency food, water and cooking supplies to several communities in Phang Nga and Krabi Provinces within 48 hours of the Tsunamis. Though immediate emergency care and support have now been taken care of through government and public support, there are still quite a few affected families who are not able to continue their livelihood activities and many daily costs are still not met. The Co-ordinating Center will therefore continue to make funds available for such specific needs as baby food, women’s hygiene items, and other personal items, which would not be supplied by the authorities. Since only
Asia Regional – Asia Earthquake & Tsunami 124 ASRE51 Appeal (Revision 1) persons with identity cards receive government assistance, the CCT plans to pay special attention to those affected residents who lack identity documents – ethnic minority people and migrants from neighboring Myanmar.
Psycho Social Care Teams of counselors will visit and provide ongoing encouragement to individuals and families in affected communities. Already, a group of 70 lay people and pastors have gone through a short training on trauma counseling since the Tsunami tragedy took place. At least 200 families will be assisted in this way.
Livelihood Support Included in rebuilding people’s lives, the means to re-establish a livelihood is an extremely important one to be addressed. Fish and prawn ponds have been destroyed and fishing trawlers damaged and destroyed. Most of the affected families have no means of generating income until repairs are made. The CCT plans to assist 20 families in repairing their fishing trawlers, nets, and 20 families in repairing fish ponds so they will be able to continue earning an income. Another 50 families will be assisted in finding other jobs through providing vocational training. Though the Thai government is also addressing this issue, they have asked the private sector to become involved as well, since it will be a great task.
Educational Support CCT will provide assistance to children who need uniforms and educational supplies as they go back to school in the communities. The CCT is very concerned about the many children who have lost their parents. Over 600 children have been orphaned from the disaster and many others have been affected. CCT is looking into ways of how to support these children.
V. IMPLEMENTATION SCHEDULE
The implementation of relief assistance has started iimmediately after the tragedy and the rest of the programme will be ongoing through the end of the 2006.
VI. REPORTING SCHEDULE
Relief Phase narrative and financial reports to be received by ACT CO by 31 March 2005. Following interim narrative and financial reports to be received every six months - 30 September 2005, 31 March 2006, 30 September 2006. Final narrative and financial reports to be received by ACT CO three months after the closing date of the appeal ie by 31 March 2007.
VII. BUDGET
ESTIMATED EXPENDITURE Description Type of No of Unit Cost Budget Revised Original Unit Units Baht Baht Budget US$ Budget US$ DIRECT ASSISTANCE Crisis Phase Food Relief Assistance Rice, Water, Cooking oil, etc. 100,000 2,632 1,316 Cooking stoves, gas tanks 100,000 2,632 Non Food Relief Assistance Mosquito nets, bedding, 50,000 1,316 1,316 Toiletries 50,000 1,316 1,316 Clothing 60,000 1,579 1,579 TOTAL CRISIS PHASE 360,000 9,474 5,527
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Description Type of No of Unit Cost Budget Revised Original Unit Units Baht Baht Budget US$ Budget US$ Post Crisis Phase Rehabilitation - food Security, livelihood, Alternative Vocational Training persons 50 10,000 500,000 13,158 13,158 Repair of fishing boats families 20 40,000 800,000 21,053 26,316 Repair/reconstr fish nets & families 20 20,000 400,000 10,526 ponds Trauma Counseling & Visitation families 200 1,500 300,000 7,895 Reconstruction Repair and rebuilding homes units 10 100,000 1,000,000 26,316 13,158 Educational scholarships for children 100 3,000 300,000 7,895 26,316 children Child care - to be defined lumpsum 1,500,000 39,474 TOTAL POST CRISIS PHASE 4,800,000 126,316 78,948
TOTAL DIRECT ASSISTANCE 5,160,000 135,789 84,475
TRANSPORT, WAREHOUSING & HANDLING Transport Hire/ Rental of Vehicles mths 6 1500 9,000 237 Fuel mths 24 3,000.0 72,000 1,895 Handling Wages for labourers (2) mths 24 9,000.0 216,000 5,684 Wages for Drivers mths 24 6,000.0 144,000 3,789
TOTAL WAREHOUSING & HANDLING 441,000 11,605
INDIRECT COSTS: PERSONNEL, ADMIN, OPS & SUPPORT Staff salaries Salaries Programme Director mths 24 20,000 480,000 12,632 Salaries Finance Director mths 24 15,000 360,000 9,474 Staff benefits Per Diems mths 24 3,000 72,000 1,895 Housing Allowances mths 24 2,000 48,000 1,263 Office Operations Office rent mths 24 5,000 120,000 3,158 Office Utilities mths 24 1,000 24,000 632 Office Equipement Computers and accessories 1 50,000 50,000 1,316 Printers 1 6,000 6,000 158 Office Furniture desks 2 5,000 10,000 263 TOTAL PERSONNEL, ADMIN & OPS SUPPORT 1,170,000 30,789
CAPITAL ASSETS Vehicles truck 1 500,000 500,000 13,158 TOTAL CAPITAL ASSETS 500,000 13,158
AUDIT & MONITORING Monitoring mths 24 3,000 72,000 1,895 Audit fees years 2 20,000 40,000 1,053 TOTAL AUDIT & MONITORING 112,000 2,947 TOTAL EXPENDITURE 7,383,000 194,289 84,475
Exchange Rate: 1US$ 38.00
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SOMALIA
Discussions are also taking place with the All Africa Conference of Churches about work in Somalia.
I. REQUESTING ACT MEMBER
Norwegian Church Aid Eastern Africa Region
II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
Norwegian Church Aid (NCA) is an independent ecumenical organisation working for people’s basic rights, based on Christian faith, NCA works for the benefit of the poor, destitute and oppressed regardless of race, gender political opinion or religion. In order to achieve long term results NCA co-operates with local and church organisations working with crises intervention, long term development programs and advocacy.
NCA humanitarian assistance began in Gedo region, Somalia, in 1993 in response to massive human displacement, death, starvation and lack of clean drinking water occasioned by inter-clan fighting and the fall of Somalia Government in 1991. Since then, NCA has maintained its presence, to respond to escalating needs, in emergency and rehabilitation programs, focusing on primary education, HIV/AIDS, rural water development, peace building, eradication of female genital mutilation (FGM), gender sensitization, food security and capacity building.
NCA covers all the seven districts of Gedo region, i.e. Bardera, El Wak, Dolow, Luuq, Bula Hawa, with the main operational base being in Garbaharre and Burdhubo. However Mandera in Kenya and Dolow in Ethiopia have been targeted to benefit in FGM and HIV/AIDS programs due to cross border movement, interaction and common social cultural and religious background
III. DESCRIPTION of EMERGENCY SITUATION
In December 2004, torrential dyr rains flooded the region leading to continue death of livestock, demolished houses and environmental degradation. The temperatures recorded were below freezing point leaving 35 people dead. This was unusual conditions for pastoralists who are used to temperatures ranging from 25-40 degrees centigrade.
On 26 December 2004, a massive earthquake occurred off the west coast of northern Sumatra and West of Pulo Kunji. As a result, Tsunami waves, triggered by the quake struck the Somalia coastline causing unpredicted damage. Northeastern and southeastern coastal areas were the worst affected, particularly a stretch of around 500-650 km between Hafun in Bari region and Garacad in Mudug region. The damage reportedly extended to other parts of Somali coast, including the Lower Juba region.
IV. Description Of The Situation In The Area Of Proposed Response
On 30 December 2004, an assessment team comprising OCHA, WFP, WHO, UNICEF, ECHO and the Associated Press TV flew from Hafun Island to Bender Biela and later over Garacad, which comprises the three sites identified to be the worst affected. Hafun appeared as the worst hit with considerable damage to shelters. At Bender Biela some of the houses were demolished as well, however to a lesser extent. The damage to shelters at Garacad appeared minimal.
The assessment team reported that many coastal villages and towns have been destroyed or submerged by the tidal wave and resulting in the deaths of 300 Somalis, 283 seriously injured and leaving hundreds of families without shelter and in need of urgent assistance. It is worth noting that the Tsunami brings further suffering to a population already affected by four consecutive years of severe droughts, food insecurity, asset depletion and minimal access to basic services. The situation has been so desperate that some nomads have been begging for food in the big cities. Rains have been scant during last dayr rainy season.
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According to OCHA field report, the number of total affected population along the Somali coastline and hinterland stands at 18,000 households (approx. 54, 000 people). Normally, the average household comprises 6 members but in this case, the average will be taken as 3 members due to the fact that December -January is the peak season for migratory fishing and many people were not in their homes.
Bender Beyla District located in Bari Region of north east Somalia some 350km from Garoowe is boarded to the east by the extensive Indian Ocean, and to the west by the vast arid plains. The population is estimated at 60,000 people, where 60% are fishermen and the rest classified as pastoralists, petty traders and IDPs. The district falls within agro-ecological Zone six, with rainfall ranging 50-100 mm per year, just enough to support grazing. The October - December torrential flush rains and 4 years of consecutive drought claimed 80%, 50% and 30% of cattle, goats/sheep and camels respectively. This has forced many people into displacement and others died due to hunger and outbreak of waterborne diseases.
Beinda Bela village located at the shores of the Indian Ocean, 9-10 hours drive is accessible through an all weather road from Garoowe. The population is estimated to be 7,250. Shallow wells along the coast were flooded with salt water while others collapsed due to the impact of Tsunami waves. The only source of water remains a water tank, whose piping systems was extensively damaged and requires urgent repairs. The daily water consumption based on a per capita or 15 liters of clean water per person per day is 110m3. The available amount of water from the source was estimated at 20m3 leaving a short fall of 90m3. Water is lost through 15 linkages counted along the main pipe.
Taking into consideration the inability to harness spring waters, and subsequent repairs that will take some time to complete along with a lack of spare parts, the system it unable to supply clean drinking water.
There is very poor sanitation in the village, where only 40% of the households have pit latrines which are 4 m deep just about 1-2m above the water table. In Maraya, a village of some 4,000 people, there is apparently no toilet facilities at all. The community defecates in the bush and on the cliffs along the coast line. Heaps of garbage, plastic/paper bags and other plastic items are littered all over.
The Tsunami has aggravated the situation by depositing heaps of debris along the sea shore. Although the level of personal hygiene was noted to be high, generally the environment looks filthy, casting doubts on availability of clean drinking water
Fishing is the mainstay of Beder Beyla community and pastoralists have turned to fishing as a source of livelihood. Many houses were completely demolished by the sea while many others have been rendered inhabitable. It is unfortunate that some families have started rebuilding makeshifts shelters on the same ground where their houses were washed away. It a was reported that 40 boats were extensively damaged, and engines, nets and hooks washed away. Fishermen were the hardest hit, as they lost basically all means of livelihood, leaving them desperate, and traumatized.
Other affected areas include, Jerriban and Eyl district where thousands of houses were either destroyed or damaged and 1,200 boats destroyed, limiting the livelihood of many people who reside along the coast. Eyl district was reported to have a population of 26,400 spread in clusters of 26 villages along 240 km of coastline. Approximately 90% of the population are engaged in fishing. The main catch is Lobster, which is sold to both local, and international fishing companies for the export market. The fishing companies give loans for purchase of a boat and fishing equipment to groups of 6 individuals, who fish and sell their supplies to the companies and then the loans are deducted gradually. The peak season for lobster is October-May where on a good day, the catch averages 40-50kgs, earning $ 200-250 per day for the group. The proceeds then pay off the loans and they can procure foodstuff from the local, regional and international markets. Farming is insignificant, with vegetables usually grown along the springs
At the time of assessment, the team found that most of the boats, engines and fishing nets had been washed away and others damaged, inhibiting community livelihood. During the off-season, most of the communities migrate back to hinterland towns for employment and cattle herding. A few fish mongers remain to fish shark for the fins for export at $90-100 per kilogram. Although the community has access to other fish species for home
Asia Regional – Asia Earthquake & Tsunami 128 ASRE51 Appeal (Revision 1) consumption, they form an insignificant percentage of food basket due to conservative traditional belief and practices. In the absence of cattle and fishing equipment, the team established that some of the families have just 2 meals per day. Family members are traumatized and still in shock, trying to come to terms with the catastrophe
A discussion held with Eyl District authority and community elders recommended fishing equipment to be distributed to co-operative groups that will reimburse the initial cost of the equipment. This will develop into revolving fund where each willing group of fishermen stands to benefit. This will go along way to benefit many families who may not be targeted in the initial distribution. This will also go along way to ease pressure on available resources as well as ensure project sustainability.
NCA and SCF/UK assessment mission done 17 - 22 January confirmed that a total of 120 shallow wells were buried and water reservoirs destroyed by waves in Eyl and Beinda Bela District. Water quality ranges from salty to brackish with high turbidity. The water points for domestic consumption are shared with livestock leading to increase pollution hence increased, water borne diseases. The community has since the Tsunami disaster, dug shallow wells which are unprotected from waste matter inflow due to lack of lining, a situation that will worsen during the rainy season floods. In a period of one-month, Somalia Red Crescent MCH has noted a gradual increase of diarrhoea cases, and general upsurge in gastroenteritis. It is speculated that, with the onset of Dyer (rainy) season, air and water borne diseases like Bilharzias, typhoid, dysentery, respiratory tract infection (RTI) and cholera will pose a real threat in the absence of good sanitation and water systems.
UNICEF, June 2004 survey report on IDP’s in Punt land, indicate that there are a total of 25,744 internally displaced persons of which 13,417 (61.4%) are children under 18 years of age, with 6,178 children under 5 years. Among these 3% of the households arrived in Punt land in the year 2003/4 due to threat or expulsion from Somali land, 64.1% and 27.7% are running away from economic hardship and insecurity respectively. Very limited numbers of IDPs have access to basic social needs. For example only 13.7 % have access to basic education, 91.1% and 48.3% have no access to heath, water and sanitation respectively. Further displacement caused by the Tsunami aggravates an already fragile community.
The needs are enormous and they include; drinking water, food, medication, as well as support for the construction and/or rehabilitation of houses and shelter. Given that the majority of affected communities rely on fishing as their primary source of food and income, support for the restoration of livelihood through the provision of fishing boats and fishing equipment is essential.
Security Situation In 1991, the central Government of Somalia, under the presidency of Siyad Barre collapsed following the outbreak of civil war. More than one million people have died since then and twice the number displaced in the neighboring countries of Kenya, Djibouti and Ethiopia over the past 13 years of civil strife. Somalia has never regained its status as a nation and is best described as a stateless society. Some states in the north have claimed autonomy while southern Somalia has largely maintained fiefdoms under warlords and militias as a main challenge to political stability and security.
Puntland state of Somalia has kept its head up since the disintegration of Somalia as a state. Puntland state was founded in a consultation conference in March 1998, arranged both by political parties and by traditional leaders in north eastern Somalia. They formed a regional administration in a future federal Somalia. They approved a charter for a transitional three-year period, elected a Parliament, appointed a president and set up a judiciary. This explains why Puntland unlike Southern Somalia has enjoyed relative peace, economic and social development in a region characterized by civil strife
Criteria for the Selection No response has been given to date either by NCA , UN, International NGO’s or local organisations to the affected population of Beinda Bela or Eyl residents.
These two areas have been adversely affected by the tsunami At the time of the assessment, no intervention had been carried out to assist the community These were the two locations that NCA assessed and evaluated to have a good capacity to work These areas have been neglected for some years as regards development projects
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V. TARGETED BENEFICIARIES
The water project will be implemented in Beinda Bela village targeting 7,200 beneficiaries and 4,000 people in Maraya village, Ely District. 720 Fishermen in Ely and Beinda Bela District will be targeted for boats, nets and hooks distribution and in extension 4,320 will benefit directly from fishing. The sanitation program will be implemented in Maraya in Eyl, targeting 4,000 beneficiaries and Benda Bela targeting 7200 people.
VI. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Goal The aim of the project is to restore human dignity and chances for survival for over 10,000 people affected directly or indirectly by the Tsunami through the provision of fishing equipment clean drinking water and adequate sanitation.
Objectives a) Provide clean drinking water to 7,250 affected population in Benda Bela village 4,000 residents of Maraya village of Eyl District, b) Improve sanitation and the environmental sustainability by mobilising and supporting the community in digging pit latrines. c) Increase own food production by supporting the fisher men along the coast line between Benda Bela and Eyl
WATER (objective a) Support construction of Benda Bela water system Support construction of Water system in Muraya Village Rehabilitate water intake Replace the entire system with PVC piping. Replace distribution pipes with 25mm( 1” dia and 8mm, ½ diameter plastic pipes Provide working tools for the water committee Train the committee on good book-keeping Reconstitute the water committee to include all the stakeholders Increase collection of revenue for sustainability Support the construction and rehabilitation of 20 shallow wells for livestock
SANITATION (objective b) Digging kits Work with Health committee
During the assessments sanitation was found to be one of the most urgent needs due to the fact that currently all the villagers defecate in the surrounding bushes and cliffs. The program will be implemented in Benda Bela, which has a population of 7,200 people and Eyl with a population of 4,000. As these populations live in high density clusters, constructing latrines to be shared among the community will have a very positive effect on hygiene, as well as on the water system. The current pit latrines may turn out to be health hazards as they are so near the underground water line. Also, the latrines need to be constructed in or close to the settlement sites to increase the chances of the community using them. Due to the high need for careful assessments and surveys to enhance the success of the project, the final allocation per village will be worked out on the ground. This work will take some time, as NCA plans to work closely with the local authorities, community elders and local NGO in the implementation of this program. A health committee will help to identify sites and in mobilising the community in the use of the latrines.
NCA will provide the building materials and expertise to the project, but expects the communities to dig the pits. This practice has been very successful in Bula Hawa, where NCA is currently undertaking a water and sanitation program.
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Livelihood – fishing (objective c) Provide boats, nets and hooks to Eyl and Benda Bela fisher men Train fishermen on good fishing and storage practices Train fishermen on good fishing and storage practices
Fishing in Eyl and Benda Bela coastline is mainly done for commercial purposes. The community benefits from the proceeds of fishing, where they use the money obtained to buy food and other such items. The non-fishing population benefits indirectly as casual labourers, where they are involved in fish processing, transportation and parking. The rest, especially women and children, are involved in petty trade, mainly in hotels and shops selling food to the fishermen. Therefore, fishing is considered an important industry that offers income both directly and indirectly. All boats will be equipped with an ideal package for the type of boat.
The fishing project will cover 720 fishermen. The planned number of 120 fishing boats has been arrived at based on the high cost to procure and equip fishing boats, and in order to make the project as efficient as possible from a societal point of view. According to a traditional method, 6-7 fishermen form a group and get loans from commercial fishing companies along the coast. The cost of the loans are gradually deducted from the proceeds until the group of fishermen own the boat and its equipment. In the current state, the companies have lost most of the boats or they have been damaged beyond repair, and hence are of no assistance to the fishermen. With the project these commercial practices can be brought back to provide work for the fishermen, and to help bring the community back on its feet. Furthermore, by starting the project with 120 boats the problems of over-fishing are avoided
NCA intends to make use of this traditional system and structures to introduce a cost recovery system, which will function as a revolving fund among the fishermen. All the proceeds will be recovered from the fishermen through the fishing company and the funds deposited in a co-operative account. These funds will thereafter procure more boats to be distributed to other fishing groups. In this way dependency will be reduced and sustainability maintained with a sense of ownership.
Project Implementation Methodology There is established Government administration in Garoowe that serves as the regional administration centre for Puntland. The Government is well structured with a ministry of information, internal co-operatives, information, planning and development. Apparently these ministries are updated with figures of the affected population.
NCA will establish a working system with the already exiting community based organisations, fishermen co- operatives, district councils, youth organisation, women groups, education committee, water, agricultural committees and farmers co-operatives. These groups will assist in targeting the most vulnerable people on the basis of livelihood lost. All these bodies will work in close coordination and collaboration with guidance from NCA professional staff in Puntland, Gedo and Nairobi office.
NCA will sign a project agreement with a local organisation that will facilitate in community mobilization, Mobilization is a continuous process for the entire project life. However, Implementation Planning Workshop will be held the first week of the project. The Local NGO will make it clear that from the beginning that no external support will be provided to the water users for running their system. The community will have clear understanding on project goals and strategies.
There is established Government administration in Garoowe that serves as the regional administration center . The Government seemed to be well co-ordinated hence NCA will work in close collaboration with the ministry of planning and other relevant government sectors.
There will be one warehouse and office located in Garowe, which is the central administration centre for Puntland. Project items will be received from the port, Bossasso, making Garowe an advisable location for the central warehouse. Furthermore, this will ensure safety for the project inputs and make close monitoring more efficient. A second warehouse will be located at the site in Eyl. This will in turn act as a distribution point to the field.
NCA will maintain collaboration with any credible local based community organisations and sign a project
Asia Regional – Asia Earthquake & Tsunami 131 ASRE51 Appeal (Revision 1) agreement(s) for community mobilization, coordination, training and implementation. Previous partnership agreement have worked very well and NCA remains optimistic that the same will be replicated for Ely and Beda Bela Program.
The local authorities will identify credible local organisations in the region, including screening of their work experience and expertise. The given information is cross-checked with the UN and other international organisations within the region. The local NGOs are useful tools acting as the community entry point. They are constituted by local people, who have knowledge about the needs of the people, priorities, challenges and practical solutions. Co-operating with the local NGOs also reduce the costs of the operations. Further, sustainability through capacity building is enhanced greatly, and is easily achievable, as opposed to NCA undertaking the project implementation in its entirety.
CAPACITY BUILDING NCA will conduct training on co-operatives (with the fishing project in mind in particular), accountability and transparency. Other training courses will include knowledge, attitude and practice (KAP). NCA/SCF assessment teams realised that despite the abundance of fish, fish accounts for very little of the family diet due to attitude, lack of knowledge, and traditional and cultural practices. There is a need, therefore, to have a comprehensive training package to change the community attitudes and practices, and to maximise the positive effects of the planned projects. The water and sanitation committee will be formed with the assistance of the local authorities. They will be trained and given the mandate to implement the programs under the supervision of a local NGO and NCA NCA shall make use of the logistics and finance personnel in Nairobi. Procurement of major items not available in Garoowe will be subjected to the normal tendering committee procedures.
Inputs of the project Staff: 2 Project officers 1 Water Engineer Vehicle: 1 4WD Office & store 1
Planning Assumptions Security will remain stable throughout the implementation period There will be no heavy rains to make the roads impassable in the initial stages of the program There will be flight clearance throughout the implementation period.
VII. ADMINISTRATION, FINANCE, MONITORING & REPORTING
Expatriate staff A Regional Representative heads the East African office based in Nairobi. He is in charge of NCA/East Africa region and his duties include advising on policy and strategic issues. The Regional Co-ordinator is deputized by Assistant Regional Coordinator, based in Nairobi, who will make frequent visits to program areas. The Somalia Program Co-ordinator heads the Somalia Program. He/she is in charge of the program implementation. He/she also ensures the program is on schedule, items are procured, and has responsibility over identification of local NGOs and recruitment of staff. This includes monitoring of the program budget, and authorisation of all expenditures. He/she is based in Nairobi with frequent visits to Somali.
VIII. Local staff. Program Team Leader based in Garbaharre Water and sanitation Coordinator Education Co-ordinator based in Burdhubo Education Co-ordinator based in Garbaharre Finance officer Project officer to be based in Benda Bela Project officer to be based Eyl Logistician
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Driver
Finance and Logistics A Finance Manager heads a team of three certified accountants, who monitor and control all expenditures and transactions in adherence to NCA rules and regulations. NCA accounts books are subjected to external audit (KPMG) every six months. An internal auditor based in Oslo audits NCA Nairobi office annually.
A logistics co-ordinator heads a-team of 4 logisticians and 2 drivers, manages logistics department. All tenders and procurement are subjected to a tendering committee, made up of program heads and finance department to ensure transparency.
Field staff submits monthly reports while the program coordinator and finance manager writes quarterly, narrative and financial statements respectively.
Monitoring, Reporting and Evaluation Local committees will be set up, comprising of respected elders, local authorities and the beneficiaries. These committees will be mobilised, sensitised and trained on project management. The committee will be given the crucial role of implementation. NCA will employ one Program Team Leader and one project officer to be operating between Garowe, Benda Bela and Eyl. The Program Co-ordinator will be visiting the field frequently to monitor and evaluate the progress. He/She will report to the Regional Representative and NCA, Oslo.
NCA will attempt to evaluate project progress on quarterly basis. The team will comprise all the stakeholders. After completion, external consulting team will be invited to evaluate the project impact.
Reporting Schedule: Interim narrative and financial reports to be received by the ACT CO every six months - 30 September 2005, 31 March 2006, 30 September 2006. Final narrative and financial reports to be received by ACT CO three months after the closing date of the appeal ie by 31 March 2007.
Note: if you have back-donor funding please refer to the Co-operation Agreement for the reporting schedule.
IX. CO-ORDINATION
There is fairly good representation of UN bodies that include UNDP, WFP, UNICEF, ILO, OCHA and UNHCR. International NGO’s include CARE, Diakonie and ADDRA, with a possibility of SCF/UK opening operations. Commendable, reliable and efficient local organisations include Kaakulo community Development Volunteer, Somali Resource and rehabilitation Organisations, Puntland Human rights Organisation, SHILCON, DANDOR , Garwado, SWV, AID, VDC, SOCA, SORSO and OTP. NCA will therefore coordinate with UN, International NGO’s and Local NGO at the local, national and regional forums.
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X. BUDGET
ESTIMATED EXPENDITURE
Description Type off No of Unit Cost Budget Unit Units US$ US$ DIRECT ASSISTANCE Non Food Relief Assistance Boat complete with Fishing Equipment Pcs 120 5,500 660,000
WATER PROJECT Earth Work units Trenching @kms x 2km x 46cm wide 2,500 2 5,000 Repair the Inlet 1,500 1 1,500 Carry out floor measurement 200 1 200 Construction Relocating Intake Upstream 5,000 1 5,000 Contruction of Catchment to collect water 7,000 1 7,000 Raising main Replace the 1200m Pipeline with 500 pcs of 6m x 75m 500 50 25,000 6mm x 50mm distribution PVC Pipes with fittings 250 10 2,500 6mx50mm PVC class B pipes with fittings 150 10 1,500 50mm gate valve 30 30 900 Transport 5,000 3 15,000 Labour 6,000 2 12,000 Water Tank 1 10,000 10,000 TOTAL WATER PROJECT 85,600
Direct Programme Related Costs Logistician 12 1,200 14,400 Water Engineer 12 2,500 30,000 Program Team Leader 12 2,000 24,000 Project officer 12 3,000 36,000 Drivers 12 1,000 12,000 TOTAL DIRECT PROGRAMME RELATED COSTS 116,400
Training 4,000 3 12,000
Sanitation Programme Latrine Digging complete with Shelter 250 300 75,000 Four wheel Drive vehicle 1 15,000 15,000 Fuel 12 1,200 14,400 TOTAL SANITATION PROGRAMME 104,400
TRANSPORT, WAREHOUSING & HANDLING Material Transportation 1 40,000 40,000 Rental of warehouse 2 24,000.0 48,000 Wages for Security/ Guards 6 200 1,200 Wages for labourers 50 144 7,200 Wages for Drivers 12 1,000 12,000 Air Transport 1 30,000 30,000 TOTAL TRANSPORT, WAREHOUSING & HANDLING 138,400
TOTAL ESTIMATED EXPENDITURE 1,116,800
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EVALUATION
General approach Following ACT's evaluation policy, an evaluation is obligatory as the Appeal surpasses the set US$ 5-million. Given the extraordinary gravity of the Tsunami disaster and the importance of the ACT Alliance's relief and rehabilitation interventions, the evaluation process will consist of two phases. The first phase or "Real- Time Evaluation" will be characterised by a review process benefiting from the still ongoing relief activities. The second phase or "Post-Disaster Evaluation" will follow the usual approach of reviewing the interventions well after the direct emergency period.
In line with ACT Evaluation guidelines an external evaluation of the program will be initiated in the three countries with the largest interventions of ACT members (Indonesia, Sri Lanka, and India). This will be done through the ACT Evaluation mechanism, which aims to “enhance transparency and accountability, and allow for lessons to be learnt”. The evaluation will help determine the relevance and fulfilment of the objectives of the project or program in question, to measure impact and effectiveness, as well as how well resources were used, and to serve as an aid to future decision making. It is envisaged that Phase 1 will commence mid-March 2005 with a final report expected by the end of April 2005. Phase 2 will commence mid-January 2006 with a final report by the end of February 2006.
This evaluation will try to facilitate a learning process and is expected to provide recommendations based on the lessons learned for the ACT Implementing Members, the ACT Co-ordinating Office, the Funding Members as well as the ACT Alliance in general. The evaluation will also benefit from the broader humanitarian community's evaluation efforts of the Tsunami disaster. This will be achieved by exchanges within the ALNAP network.
The evaluation will be co-ordinated by an External Team Leader who has the capacity to represent ACT and its alliance members. Each country program will be evaluated by the team leader and two other members: a local and an expatriate who have comprehensive experience of humanitarian work and of the situation and the region. The Terms of Reference will be agreed with the concerned implementing and funding members as soon as possible.
Provision is also being made for reporting back to the implementing members on lessons learned from the evaluations and capacity building inputs in relation to reporting.
The 2-Phase Evaluation Approach
The main reasons for the inclusion of a "real-time" evaluation are the following: It allows the ACT alliance at an early stage in the relief process to review its interventions in the light of the set quality criteria of both ACT itself and the international humanitarian action (e.g. Code of Conduct, SPHERE, ALNAP) Given the enormous stakes of this disaster, it will be an advantage for ACT to be able to report back to the Alliance at an early stage about the quality and impact of its interventions. Act will in future adhere to this new approach in evaluation of humanitarian assistance, aiming at higher quality interventions and gaining momentum internationally. The Phase 2 Evaluation, which will be held after the emergency relief work, during the early stages of rehabilitation and reconstruction, will benefit from the methodological basis laid during the Real Time evaluation. The most important reason, however, is that the implementing members will benefit during real time from an evaluation process which is both external and participatory. They will thus be able to have access to early analyses of the appropriateness and impact of their interventions and learn from previous lessons. This will allow them to correct and improve their actions already during the early stages of the post-emergency programmes.
Both Phase 1 and Phase 2 have a participatory character. Therefore implementing members are expected to be actively involved in pre- and post briefings, field work, and - where needed - logistical support. It is
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recommended that some staff members of the implementing ACT members accompany the three external evaluators during field trips to their respective programme areas. These staff members will function both as resource persons and as active co-evaluators providing to the mission a participatory element.
The ACT co-ordinating mechanisms in Indonesia (Jakarta and Medan), Sri Lanka and India will all be important programme resources to the evaluation.
The evaluation will include the different intervention activities as included under the programmes and furthermore assess the Appeal support mechanism like the Regional and National ACT Co-ordination mechanisms, Transport and Warehousing and Logistics programme support, overall ACT co-ordination and Funding
In accordance to the ACT Evaluation guidelines a Mission Plan will be prepared by the team leader in consultation with the ACT Implementing Members and the ACT CO.
The original budget is revised upwards from USD 115,500 to USD 155,200 to incorporate the two phase approach.
BUDGET
Consultants ACT team leader International Team member Team members Local Total US$ International (one for each country)
No of days Total:81 days Total:72 days Total:75 days including travel & Phase 1 Phase 1 Phase 1 report writing. Field work:27 days Field work:27 days Field work: 21 days (3 countries x 9 days) (3 countries x 9 days) (3 countries x 7 days) General: 8 days (preparation x 2, General: 4 days General: 9 days (preparation reporting x 6) (preparation x 1, reporting 3 x 1, reporting 3 x 2) x 3) Phase 2 Phase 2 Phase 2 Field work:30 days Field work:36 days Field work:36 days (3 countries x 10 days) (3 countries x 12 days) (3 countries x 12 days) General: 15 days (preparation General: 10 days (preparation x General: 5 days 3 x 2, reporting 3 x 3) 4, reporting x 6) (preparation x 2, reporting x 3) Fees @450 x 81 days=36,450 @400 x 72 days = 28,800 @300 x 75 days = 22,500 87,750 International Travel 3 trips to Geneva 1 trip to Geneva 14,000 3 x 400 = 1,200 1 x 800 = 800 2 trips to and in the region 2 trips to and in the region 2 x 3,000 = 6,000 2 x 3,000 = 6,000 Total = 7,200 Total = 6,800 Per diems including @ 54 days x 150 @ 54 days x 150 @ 51 days x 150 23,850 Geneva. pd = 8,100 pd = 8,100 pd = 7,650 Other costs – visa, 500 500 3 x 200 = 600 1,600 immunisation, insurance etc Total evaluation 127,200 Post evaluation Three country visits at average 21,000 seminars in the 7,000 per visit region (April/May 2006) TOTAL 148,200
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ACT CO-ORDINATION AND COMMUNICATION
The scale of the emergency and the size of the appeal has an immediate and ongoing impact on the workload and costs of the ACT CO. The workload of the programme, finance and administrative staff will be seriously increased and there is already a large increase in telephone, mobile phone, computer supplies, stationary and other support costs.
The budget allows for additional temporary staff at the ACT CO for up to two years. It provides for a full-time assistant programme officer to work to the Asia programme officer exclusively on this appeal, so leaving time for other emergencies under the responsibility of the programme officer. It also allows for a half-time finance, reporting and administrative assistant to support the finance officer in tracking the large volume of flows on this appeal and maintaining records and filing systems for reporting and correspondence concerning the appeal.
The budget allows for 20 visits over a two year period by ACT staff (the Director, programme staff, finance officer, communications staff) to the countries within the appeal as required. There is also provision in the budget for a number of ACT Alliance co-ordination meetings over the two year period. It is anticipated that there will be at least six such meetings in Geneva and possibly two meetings in the region. It is envisaged that once the initial phase of donor co-ordination meetings has passed then meetings will include also the implementing agencies which will add to costs.
The additional office costs have been calculated on the basis of the cost of additional office space and telephone and computer connections, together with additional computer supplies and a monthly charge for telephone, mobile phone, fax, post and office consumables.
Whilst the ACT Co-ordination budgets for Sri Lanka and Indonesia also contain provision for some capacity building, it is foreseen that there will be a need for a number of short term consultants to assist with monitoring, reporting, capacity building and other needs beyond the time availability of the CO staff. A total of 200 days has been budgeted for this provision over two years.
Communication and Information: Funding for the communication budget line will be used to cover expenses (travel, telecommunications, photographic, accommodation and per diems) incurred by communicators drawn from the ACT membership and the ACT CO to cover the emergency, as well as the post crisis phase. The ACT CO will endeavour to co-ordinate visits from Alliance communicators to get a regular flow of information for all members, and will plan a ‘one year after’ visit as part of an overall communications strategy to illustrate the ACT members’ response to the disaster.
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ACT Co-ordinating and Communications budget to 31 December 2006 Original Additional Costs Revised budget budget US$ US$ US$ Additional Staffing Resources F/T assistant programme officer 190,000 Half/time admin/finance assistant 80,000 92,000 270,000
ACT Consultancy and Accompaniment 200 days x $400 +2$250 (travel and subsistence
130,000 Staff visits to region 20 x $3,000 18,000 60,000
ACT CO office costs Office costs 30,000 Computer costs 6,000 Telephone/mobile/fax/post/paper etc 24,000 20,000 60,000
ACT Alliance meetings 20,000 40,000
ACT Communications and Information 25,000 40,000
TOTAL to 31 December 2006 175,000 600,000