Media Operations 2.Indd
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Media Operations during SALW Control Interventions The South Eastern Europe Clearinghouse for the Control of Small Arms and Light Weapons (SEESAC) has a mandate from the United Nations Development Programme (UNDP) and the Stability Pact for South East Europe (SPSEE) to provide operational assistance, technical assistance and management information in support of the formulation and implementation of SALW co-ordination, control and reduction measures, projects and activities in order to support the Stability Pact Regional Implementation Plan, thereby contributing to enhanced regional stability and further long-term development in South Eastern Europe. For further information contact: Team Leader SEESAC Internacionalnih Brigada 56 11000 Belgrade Serbia and Montenegro Tel: (+381) (11) 344 63 56 Fax: (+381) (11) 366 6356 www.seesac.org Media Operations During SALW Control Interventions, SEESAC, 2004 ISBN: This study was researched and written by Simon Rynn, Tijana Vukadin (SEESAC Communications Officer) and Alain Lapon (SACIM Project Manager) during early 2004. The Section entitled ‘Media Relations: Guidelines’, was written by Simon Rynn, as were Annexes A-D and the introduction. The case study of the SALW collection in Macedonia was written by Alain Lapon, while Tijana Vukadin wrote the case study of SALW reporting in Albania, Kosovo and Macedonia. The project was managed and copy-edited by Adrian Wilkinson. © SEESAC 2004 – All rights reserved The views expressed in this report are those of the authors and do not necessarily represent those of the United Nations Development Programme or the Stability Pact for South Eastern Europe. The designations employed and the presentation of material in this publication do not imply the expression of the United Nations Development Programme or the Stability Pact for South Eastern Europe concerning 1) the legal status of any country, territory or area, or of its authorities or armed groups; or 2) concerning the delineation of its frontiers or boundaries. Media Operations during SALW Control Interventions Contents Introduction ..........................................................................................................................................................................................1 Media Relations: Guidelines ..............................................................................................................................................................3 Situation Analysis .......................................................................................................................................................................3 Resources ......................................................................................................................................................................... 3 Capital ............................................................................................................................................................................... 3 Financial planning ............................................................................................................................................................ 3 Professional ...................................................................................................................................................................... 3 Communications Officer .................................................................................................................................................. 3 Spokesperson ................................................................................................................................................................... 4 Writer ................................................................................................................................................................................. 4 Target audience analysis ................................................................................................................................................. 4 Analysing audiences for media usage ............................................................................................................................ 6 Identifying key communicators ....................................................................................................................................... 6 Analysing the media ......................................................................................................................................................... 7 The media in contemporary South East Europe ............................................................................................................ 7 Media selection ................................................................................................................................................................ 8 Inside the media .............................................................................................................................................................11 Media databases ...........................................................................................................................................................11 Strategy design ........................................................................................................................................................................ 13 Formulating goals and objectives .................................................................................................................................13 Formulating messages ...................................................................................................................................................13 Product development .....................................................................................................................................................15 Corporate materials .......................................................................................................................................................15 Media products ..............................................................................................................................................................15 Production companies ...................................................................................................................................................16 Pre-testing .......................................................................................................................................................................17 Preparing a media plan .................................................................................................................................................17 Links to SALW Awareness ..............................................................................................................................................18 Implementation ....................................................................................................................................................................... 19 Dealing with journalists .................................................................................................................................................19 Responding to enquiries ................................................................................................................................................19 Media management tools ..............................................................................................................................................19 Press releases ................................................................................................................................................................19 Media alerts ....................................................................................................................................................................20 Pitch letters .....................................................................................................................................................................20 Press conferences ..........................................................................................................................................................21 Briefings ..........................................................................................................................................................................21 Letters to the editor ........................................................................................................................................................21 i Media Operations during SALW Control Interventions Question and Answer Briefs ..........................................................................................................................................21 Media Lines to Take (MLTT) ...........................................................................................................................................21 Press tours and events ..................................................................................................................................................23 Interviews ........................................................................................................................................................................23 Other methods ................................................................................................................................................................24