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Escribe Agenda Package The Corporation of the City of Sault Ste. Marie Regular Meeting of City Council Agenda Monday, April 15, 2019 4:30 pm Council Chambers Civic Centre Pages 1. Adoption of Minutes 17 - 34 Mover Councillor C. Gardi Seconder Councillor L. Dufour Resolved that the Minutes of the Regular Council Meeting of 2019 04 01 be approved. 2. Questions and Information Arising Out of the Minutes and not Otherwise on the Agenda 3. Declaration of Pecuniary Interest 4. Approve Agenda as Presented Mover Councillor C. Gardi Seconder Councillor L. Vezeau-Allen Resolved that the Agenda for 2019 04 15 City Council Meeting as presented be approved. 5. Proclamations/Delegations 5.1 Community Living Awareness Month Tania Mash-Gagnon, Deborah Chadwick, Gordon Draper and John Policicchio 5.2 Sault Ste. Marie Motorcycle Awareness Week April 15, 2019 Council Agenda Gerry Rhodes, Chair, Sault Ste. Marie Bikers' Rights Organization 5.3 Children's Mental Health Week Ali Juma and Paige Linklater 5.4 Day of Mourning Drew Craig, Sault Ste. Marie District Labour Council 5.5 Sault Ste. Marie Climate Hub and Extinction Rebellion Kara Flannigan 5.6 Catholic Women's League Betsy Currier, Diocesan President, Jane Chaput and Marg Hammond, Co-Chairs of the Convention Planning Committee and Gerri Chateau, Publicity Chair 5.7 The National Day of Action on the Overdose Epidemic Connie Raynor-Elliott 5.8 YMCA Healthy Kids Todd Hocking, Child, Youth, Family and Aquatics Manager 5.9 Foreign Trade Zone Point Designation Application Dan Hollingsworth, Executive Director, EDC and Nevin Buconjic, Manager Trade Investment Attraction and Community Marketing 6. Communications and Routine Reports of City Departments, Boards and Committees – Consent Agenda Mover Councillor M. Scott Seconder Councillor L. Dufour Resolved that all the items listed under date 2019 04 15 – Agenda item 6 – Consent Agenda be approved as recommended. 6.1 Outstanding Council Resolutions 35 - 40 6.2 Correspondence 41 - 43 Correspondence from Borga Dorter, Producer, film Tainted and response from Mayor C. Provenzano. 6.3 Board/Committee Travel Page 2 of 401 April 15, 2019 Council Agenda Mover Councillor C. Gardi Seconder Councillor L. Dufour Resolved that members of the Municipal Heritage Committee be authorized to travel to Goderich for four days in May for the Ontario Heritage Conference at an estimated cost to the City of $1,030. 6.4 RFP – 2019 Enterprise Resource Planning Software Licensing and Support 44 - 45 A report of the Manager of Purchasing is attached for the consideration of Council. Mover Councillor C. Gardi Seconder Councillor L. Dufour Resolved that the report of the Manager of Purchasing dated 2019 04 15 be received and that the proposal submitted by Diamond Software Inc., a CentralSquare Company for licensing and support for the City’s ERP Software in the amount of approximately $94,750 (plus HST) be approved on a sole source basis. 6.5 RFP – Risk Management Information System Software 46 - 47 A report of the Manager of Purchasing is attached for the consideration of Council. The relevant By-law 2019-90 is listed under item 11 of the Agenda and will be read with all by-laws listed under that item. 6.6 RFP – Development of a Post Secondary New Economy Strategy 48 - 49 A report of the Manager of Purchasing is attached for the consideration of Council. The relevant By-law 2019-92 is listed under item 11 of the Agenda and will be read with all by-laws listed under that item. 6.7 RFP – Development of a Community Youth Welcoming Plan 50 - 51 A report of the Manager of Purchasing is attached for the consideration of Council. The relevant By-law 2019-93 is listed under item 11 of the Agenda and will be read with all by-laws listed under that item. 6.8 Tenders for Equipment 52 - 59 A report of the Manager of Purchasing is attached for the consideration of Council. Mover Councillor C. Gardi Seconder Councillor L. Vezeau-Allen Resolved that the report of the Manager of Purchasing dated 2019 04 15 be received and that tenders for the supply and delivery of various pieces of equipment be awarded as follows: ● One (1) 58000 GVW tandem sander truck c/w 14’ four seasons type dump box – TMS Truck Centre Ltd. $218,755.00 Page 3 of 401 April 15, 2019 Council Agenda ● One (1) 4WD municipal tractor c/w snow blower, v-plow and sweeper – Work Equipment Ltd. $154,800.00 ● One (1) 60000 GVW tandem truck cab and chassis – TMS Truck Centre Ltd. $123,734.00 ● One (1) portable asphalt hot box – Jade Equipment Co. Ltd. $32,600.00 ● One (1) sidewalk sander – McDowell Brothers Inc. $17,125.00 ● One (1) 3-wheel broom street sweeper w/belt conveyor – FST Canada Inc. $244,757.77 for a total amount of $791,771.77 (HST extra) be approved. 6.9 Tender for Ready-Mix Concrete 60 - 62 A report of the Manager of Purchasing is attached for the consideration of Council. Mover Councillor M. Scott Seconder Councillor L. Dufour Resolved that the report of the Manager of Purchasing dated 2019 04 15 be received and that the tender submitted by Lafarge for the supply of Ready-Mix Concrete for the 2019 construction season commencing May 1, 2019 at the tendered pricing (HST extra) be approved. 6.10 Tender for Asphalt 63 - 65 A report of the Manager of Purchasing is attached for the consideration of Council. Mover Councillor M. Scott Seconder Councillor L. Vezeau-Allen Resolved that the report of the Manager of Purchasing dated 2019 04 15 be received and that the tender submitted by Palmer Construction for the supply of asphalt for the 2019 construction season commencing May 1, 2019 at the tendered pricing (HST extra) be approved. 6.11 Year End Financial Report – December 31, 2018 66 - 85 A report of the Chief Financial Officer and Treasurer is attached for the consideration of Council. Mover Councillor C. Gardi Seconder Councillor L. Dufour Resolved that the report of the Chief Financial Officer and Treasurer dated 2019 04 15 concerning the Year End Financial Report of December 31, 2018 be received as information and the 2018 year end reserve transfers be approved. 6.12 IRCC Funding Amendment for the Local Immigration Partnership 86 - 87 A report of the Local Immigration Partnership Coordinator is attached for the Page 4 of 401 April 15, 2019 Council Agenda consideration of Council. The relevant By-law 2019-100 is listed under item 11 of the Agenda and will be read with all by-laws listed under that item. 6.13 FutureSSM Project Update 88 - 102 A report of the Deputy CAO, Community Development and Enterprise Services is attached for the consideration of Council. The relevant By-laws 2019-91, 2019-92 and 2019-93 are listed under item 11 of the Agenda and will be read with all by-laws listed under that item. 6.14 Mill Market Update 103 - 108 A report of the Deputy CAO, Community Development and Enterprise Services is attached for the consideration of Council. The relevant By-law 2019-94 is listed under item 11 of the Agenda and will be read with all by-laws listed under that item. 6.15 Financial Assistance for National/ International Sports Competitions – Holly Lasante 109 - 112 A report of the Manager of Recreation and Culture is attached for the consideration of Council. Mover Councillor M. Scott Seconder Councillor L. Vezeau-Allen Resolved that the report of the Manager of Recreation and Culture dated 2019 04 15 concerning Request for Financial Assistance be received and that the recommendation of the Parks and Recreation Advisory Committee that City Council approve a financial assistance grant in the amount of $200 for Holly Lasante’s participation at the World Classic Power Lifting Championships to be held June 3rd – 15th, 2019 in Helsingborg, Sweden be approved. 6.16 Financial Assistance for National/ International Sports Competitions – Sault Surge 113 - 116 Aquatic Team A report of the Manager of Recreation and Culture is attached for the consideration of Council. Mover Councillor C. Gardi Seconder Councillor L. Dufour Resolved that the report of the Manager of Recreation and Culture dated 2019 04 15 concerning Request for Financial Assistance be received and that the recommendation of the Parks and Recreation Advisory Committee that City Council approve a financial assistance grant in the amount of $400 for the Sault Surge Aquatic Team to attend the 2019 Canadian Junior Swimming Championships to be held in Calgary, Alberta from July 24th – 29th, 2019 be approved. Page 5 of 401 April 15, 2019 Council Agenda 6.17 Financial Assistance for Miscellaneous National and International Competitions – 117 - 120 Team iSMAK A report of the Manager of Recreation and Culture is attached for the consideration of Council. Mover Councillor C. Gardi Seconder Councillor L. Vezeau-Allen Resolved that the report of the Manager of Recreation and Culture dated 2019 04 15 concerning Request for Financial Assistance be received and that City Council approve a financial assistance grant in the amount of $400 for Team iSMAK to attend the 2019 VEX World Robotics Championships to be held in Louisville, Kentucky from April 28th – 30th, 2019 be approved. 6.18 2019 Road Resurfacing 121 - 123 A report of the Director of Engineering is attached for the consideration of Council. Mover Councillor M. Scott Seconder Councillor L. Dufour Resolved that the report of the Director of Engineering dated 2019 04 15 be received and that the 2019 road resurfacing program be approved. 6.19 Investing in Canada Infrastructure Program – Candidate Project 124 - 126 A report of the Director of Engineering is attached for the consideration of Council.
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