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NOTICE PLEASE TAKE NOTICE That A NOTICE PLEASE TAKE NOTICE that a STANDING COMMITTEE and REGULAR VILLAGE BOARD MEETING will be held via teleconference on Monday, October 5, 2020 at the times listed below: BUDGET & FINANCE COMMITTEE, 6:00 P.M. Join the meeting via zoom: Click this link: https://zoom.us/j/98885703324 Or phone in: 1-312-626-6799 Meeting ID: 988 8570 3324 1. 2021 Budget Discussion – library, trustee compensation, capital budget, debt service, utilities, TID budgets and operational considerations REGULAR MEETING OF THE VILLAGE BOARD, 7:30 P.M. – Join the meeting via zoom: Click this link: https://zoom.us/j/91780088030 Or phone in: 1-312-626-6799 Meeting ID: 917 8008 8030 Members of the public will be muted and have their video turned off upon entry. Comments will be taken during citizen’s comments and if the Village Board accepts comments at other times during an agenda item. When the Village Board starts accepting citizen’s comments, members of the public will have the ability to unmute themselves and appear by video by raising their virtual hand (selecting the raise hand under the bottom right side under participant names) after being called upon by the Chair. If participating by phone, unmute themselves by pressing *6. PLAN ON SPEAKING AT THE MEETING, please email the Village Clerk at [email protected] by 5 p.m. on the meeting night. MEETING FORMAT: This is a teleconference meeting of the Village Board. The President will be leading the meeting and Board members will be called upon to speak. If there are members of the public on the call that desire to speak on a topic that is NOT on the agenda, they will be provided an opportunity to do so under “Citizen’s to be Heard” on the agenda. The President may also allow for the public to speak following Village Board member discussion on an item following the Village Board discussion. To ensure an efficient meeting, members of the public should not speak until called upon to do so. 1. Call to Order 2. Roll Call 3. Statement of Public Notice 4. Special Order of Business a. Consider 2020 Trick or Treat. b. Memo regarding jurisdiction authority for COVID-19. 5. Consent Agenda Items (Items under the consent agenda may be acted upon by one motion. If in the judgment of any Village Board Member, a consent agenda item needs discussion, the item can be placed in the items removed from the consent agenda.) a. Accept Presentation of Accounts – October 5, 2020 b. Village Board regular meeting minutes – September 8, 2020 c. Village Board regular meeting minutes – September 21, 2020 d. Consider Disallowance of Claim - Mary McCormick v. Village of Shorewood, Claim #WM000401810168 6. Items Removed from the Consent Agenda. 7. Public Hearing(s) – none. 8. Citizens to be heard – This item is for matters not on the agenda. Discussion may follow comment on non-agenda items or discussion and action may come at future meetings. 9. New Business a. Consider Resolution 2020-35: Allowing an Option for the Member Municipalities of the North Shore Fire Department an Exception to the Levy Limits for Charges for the North Shore Fire Department Pursuant to 2005 Wisconsin Act 484 b. Consider Resolution 2020-36: 2021 NSFD Fees for Service Schedule c. Consider Resolution 2020-37: Agreement for Mutual Assistance d. Southeast Area Combined Sewer Improvements (SEACSI) project update. e. Consider authorization to proceed with storm sewer repair at 4480 N. Lake Drive. f. Reconsider modification of Night Parking regulations. 1. Ordinance 3013 – an Ordinance Amending Section 500-16 Night Parking 2. Policy 39 – Overnight Parking Permissions 3. Resolution 2020-30 – a Resolution for Amending Fees Within the Village Fee Schedule Relative to On-Street and Off-Street Overnight Parking, and Daytime and 24-Hour Parking Within Off-Street Lots. g. Reconsider the contract approval for Gtechna as the new Citation & Parking Permit Management Software Provider. 10. Reports of Village Officials a. Village President b. Village Trustees c. Village Manager 11. Items for Future Consideration a. Consider next steps for police union complaint – Tr. Ircink. 12. Adjournment DATED at Shorewood, Wisconsin this 1st day of October, 2020. VILLAGE OF SHOREWOOD Sara Bruckman, CMC/WCMC Village Clerk Should you have any questions or comments regarding any items on this agenda, contact the Manager's Office at 847-2702. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information; no action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals. 10/5/20 Budget & Finance Committee ‐ Budget review reference guide Library Department pages 82‐88 Trustee Compensation see memo DPW Capital page 110 TID’s Department pages 149‐156 Utilities Water Department pages 162‐169 Sewer Department pages 170‐177 Parking Department pages 158‐160 Review Budget Wrap‐up rating materials VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD Agenda Item: Elected official compensation meeting #4 Date: September 21, 2020 Presenter: Mark Emanuelson Department: Finance History: During the past two budget cycles, a discussion on elected official compensation was brought up during the budget review process. In both cases it was suggested that the topic of elected officials pay would be better suited to be reviewed independent of the budget process. As such, staff brought this matter before the Village Board at the January 21, 2020 and February 3, 2020 Judiciary, Personnel and Licensing Committee meetings and subsequent Committee of the Whole meeting on March 2, 2020 where the matter was deferred after extensive review until after the upcoming elections. Based on historical records, the last time that the village’s elected officials compensation was approved to be increased was in November of 1973 to be effective May 1, 1974. Based on historical data, this would suggest that current comparable compensation, using the 1967=100 CPI index, would now be approximately five times the 1974 wage amount. The current elected official stipends are $1,000 per year for Village Trustees and $1,500 per year for the Village President. Also, under Wis. Stat. 61.193 and 61.32 “compensation for an elective village office shall be established before the earliest time for filing nomination papers for the office or, if nomination papers are not used, before the caucus date determined under s. 8.05 (1) (a). After that time or date, no change may be made in the compensation for the office that applies to the term of office for which the deadline or date applies.” As such, any compensation increases approved prior to December 1, 2020 would only be effective for terms of office beginning after the 2021 election cycle. Any changes approved after that date would not become effective until after the 2022 election cycle. Agenda Item Discussion: Given the length of time since the previous wage adjustment, staff has compiled a brief survey of the current elected official pay for comparable area communities (attached) to serve as a reference for the comparison of any contemplated changes. Staff has also outlined for your review, three general approaches as possible ways to proceed for the Village of Shorewood: 1) Update pay amounts in a single step, effective as of a fixed date (current or future) 2) Establish a graduated stepped increase over multiple years 3) Maintain the current stipend pay rates The rational for a graduated pay increase over multiple years (#2 above) is to mitigate the potential disparity in pay between newly elected officials and those officials who are currently holding office and would not be eligible for any increased compensation until their terms of office have been renewed. Fiscal Note / Budget Impact – Any increase that may be adopted with an effective date in 2021 would only impact the newly elected or re‐elected officials in 2021. Action Required / Recommended – Move to recommendation staff to draft the applicable documents consistent with option ____ for Village Board consideration at a future date. Attachments: Sample options for compensation plans 2020 Survey of elected official pay Sample Compensation Options Option 1A: Trustee compensation to $1,500 and Village President to $2,000 per year effective 4/1/21. Option 1B: Trustee compensation to $2,000 and Village President to $3,000 per year effective 4/1/21. Option 1C: Trustee compensation to $2,000 and Village President to $3,000 per year effective 4/1/24. Option 1D: Trustee compensation to $2,400 and Village President to $3,600 per year effective 4/1/21. Option 1E: Trustee compensation to $2,400 and Village President to $3,600 per year effective 4/1/24. Option 1F: Trustee compensation to $3,600 and Village President to $5,400 per year effective 4/1/21. Option 1G: Trustee compensation to $3,600 and Village President to $5,400 per year effective 4/1/24. Option 2A: Trustee compensation to $1,500 and Village President to $2,000 per year effective 4/1/21. Trustee compensation to $2,400 and Village President to $3,600 per year effective 4/1/24. Trustee compensation to $3,000 and Village President to $4,500 per year effective 4/1/27. Option 2B: Trustee compensation to $2,000 and Village President to $3,000 per year effective 4/1/21. Trustee compensation to $3,600 and Village President to $5,400 per year effective 4/1/24. Option 2C: Trustee compensation to $2,000 and Village President to $3,000 per year effective 4/1/24.
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