NOTICE PLEASE TAKE NOTICE That A

NOTICE

PLEASE TAKE NOTICE that a STANDING COMMITTEE and REGULAR VILLAGE BOARD MEETING will be held via teleconference on Monday, October 5, 2020 at the times listed below:

BUDGET & FINANCE COMMITTEE, 6:00 P.M. Join the meeting via zoom: Click this link: https://zoom.us/j/98885703324 Or phone in: 1-312-626-6799 Meeting ID: 988 8570 3324

1. 2021 Budget Discussion – library, trustee compensation, capital budget, debt service, utilities, TID budgets and operational considerations

REGULAR MEETING OF THE VILLAGE BOARD, 7:30 P.M. – Join the meeting via zoom: Click this link: https://zoom.us/j/91780088030 Or phone in: 1-312-626-6799 Meeting ID: 917 8008 8030

Members of the public will be muted and have their video turned off upon entry. Comments will be taken during citizen’s comments and if the Village Board accepts comments at other times during an agenda item. When the Village Board starts accepting citizen’s comments, members of the public will have the ability to unmute themselves and appear by video by raising their virtual hand (selecting the raise hand under the bottom right side under participant names) after being called upon by the Chair. If participating by phone, unmute themselves by pressing *6. PLAN ON SPEAKING AT THE MEETING, please email the Village Clerk at [email protected] by 5 p.m. on the meeting night.

MEETING FORMAT:

This is a teleconference meeting of the Village Board. The President will be leading the meeting and Board members will be called upon to speak. If there are members of the public on the call that desire to speak on a topic that is NOT on the agenda, they will be provided an opportunity to do so under “Citizen’s to be Heard” on the agenda. The President may also allow for the public to speak following Village Board member discussion on an item following the Village Board discussion. To ensure an efficient meeting, members of the public should not speak until called upon to do so.

1. Call to Order 2. Roll Call 3. Statement of Public Notice 4. Special Order of Business a. Consider 2020 Trick or Treat. b. Memo regarding jurisdiction authority for COVID-19. 5. Consent Agenda Items (Items under the consent agenda may be acted upon by one motion. If in the judgment of any Village Board Member, a consent agenda item needs discussion, the item can be placed in the items removed from the consent agenda.) a. Accept Presentation of Accounts – October 5, 2020 b. Village Board regular meeting minutes – September 8, 2020 c. Village Board regular meeting minutes – September 21, 2020 d. Consider Disallowance of Claim - Mary McCormick v. Village of Shorewood, Claim #WM000401810168 6. Items Removed from the Consent Agenda. 7. Public Hearing(s) – none. 8. Citizens to be heard – This item is for matters not on the agenda. Discussion may follow comment on non-agenda items or discussion and action may come at future meetings. 9. New Business a. Consider Resolution 2020-35: Allowing an Option for the Member Municipalities of the North Shore Fire Department an Exception to the Levy Limits for Charges for the North Shore Fire Department Pursuant to 2005 Wisconsin Act 484 b. Consider Resolution 2020-36: 2021 NSFD Fees for Service Schedule c. Consider Resolution 2020-37: Agreement for Mutual Assistance d. Southeast Area Combined Sewer Improvements (SEACSI) project update. e. Consider authorization to proceed with storm sewer repair at 4480 N. Lake Drive. f. Reconsider modification of Night Parking regulations. 1. Ordinance 3013 – an Ordinance Amending Section 500-16 Night Parking 2. Policy 39 – Overnight Parking Permissions 3. Resolution 2020-30 – a Resolution for Amending Fees Within the Village Fee Schedule Relative to On-Street and Off-Street Overnight Parking, and Daytime and 24-Hour Parking Within Off-Street Lots. g. Reconsider the contract approval for Gtechna as the new Citation & Parking Permit Management Software Provider.

10. Reports of Village Officials a. Village President b. Village Trustees c. Village Manager 11. Items for Future Consideration a. Consider next steps for police union complaint – Tr. Ircink. 12. Adjournment

DATED at Shorewood, Wisconsin this 1st day of October, 2020.

VILLAGE OF SHOREWOOD Sara Bruckman, CMC/WCMC Village Clerk

Should you have any questions or comments regarding any items on this agenda, contact the Manager's Office at 847-2702. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information; no action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice.

Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals. 10/5/20 Budget & Finance Committee ‐ Budget review reference guide

Library Department pages 82‐88

Trustee Compensation see memo

DPW Capital page 110

TID’s Department pages 149‐156

Utilities

Water Department pages 162‐169

Sewer Department pages 170‐177

Parking Department pages 158‐160

Review Budget Wrap‐up rating materials

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD

Agenda Item: Elected official compensation meeting #4 Date: September 21, 2020 Presenter: Mark Emanuelson Department: Finance

History: During the past two budget cycles, a discussion on elected official compensation was brought up during the budget review process. In both cases it was suggested that the topic of elected officials pay would be better suited to be reviewed independent of the budget process. As such, staff brought this matter before the Village Board at the January 21, 2020 and February 3, 2020 Judiciary, Personnel and Licensing Committee meetings and subsequent Committee of the Whole meeting on March 2, 2020 where the matter was deferred after extensive review until after the upcoming elections.

Based on historical records, the last time that the village’s elected officials compensation was approved to be increased was in November of 1973 to be effective May 1, 1974. Based on historical data, this would suggest that current comparable compensation, using the 1967=100 CPI index, would now be approximately five times the 1974 wage amount. The current elected official stipends are $1,000 per year for Village Trustees and $1,500 per year for the Village President.

Also, under Wis. Stat. 61.193 and 61.32 “compensation for an elective village office shall be established before the earliest time for filing nomination papers for the office or, if nomination papers are not used, before the caucus date determined under s. 8.05 (1) (a). After that time or date, no change may be made in the compensation for the office that applies to the term of office for which the deadline or date applies.”

As such, any compensation increases approved prior to December 1, 2020 would only be effective for terms of office beginning after the 2021 election cycle. Any changes approved after that date would not become effective until after the 2022 election cycle.

Agenda Item Discussion: Given the length of time since the previous wage adjustment, staff has compiled a brief survey of the current elected official pay for comparable area communities (attached) to serve as a reference for the comparison of any contemplated changes. Staff has also outlined for your review, three general approaches as possible ways to proceed for the Village of Shorewood: 1) Update pay amounts in a single step, effective as of a fixed date (current or future) 2) Establish a graduated stepped increase over multiple years 3) Maintain the current stipend pay rates The rational for a graduated pay increase over multiple years (#2 above) is to mitigate the potential disparity in pay between newly elected officials and those officials who are currently holding office and would not be eligible for any increased compensation until their terms of office have been renewed.

Fiscal Note / Budget Impact – Any increase that may be adopted with an effective date in 2021 would only impact the newly elected or re‐elected officials in 2021.

Action Required / Recommended – Move to recommendation staff to draft the applicable documents consistent with option ____ for Village Board consideration at a future date.

Attachments: Sample options for compensation plans 2020 Survey of elected official pay

Sample Compensation Options

Option 1A: Trustee compensation to $1,500 and Village President to $2,000 per year effective 4/1/21.

Option 1B: Trustee compensation to $2,000 and Village President to $3,000 per year effective 4/1/21.

Option 1C: Trustee compensation to $2,000 and Village President to $3,000 per year effective 4/1/24.

Option 1D: Trustee compensation to $2,400 and Village President to $3,600 per year effective 4/1/21.

Option 1E: Trustee compensation to $2,400 and Village President to $3,600 per year effective 4/1/24.

Option 1F: Trustee compensation to $3,600 and Village President to $5,400 per year effective 4/1/21.

Option 1G: Trustee compensation to $3,600 and Village President to $5,400 per year effective 4/1/24.

Option 2A: Trustee compensation to $1,500 and Village President to $2,000 per year effective 4/1/21. Trustee compensation to $2,400 and Village President to $3,600 per year effective 4/1/24. Trustee compensation to $3,000 and Village President to $4,500 per year effective 4/1/27.

Option 2B: Trustee compensation to $2,000 and Village President to $3,000 per year effective 4/1/21. Trustee compensation to $3,600 and Village President to $5,400 per year effective 4/1/24.

Option 2C: Trustee compensation to $2,000 and Village President to $3,000 per year effective 4/1/24. Trustee compensation to $3,600 and Village President to $5,400 per year effective 4/1/27.

Option 2D: Trustee compensation to $3,600 and Village President to $5,400 per year effective 4/1/24. Trustee compensation to $4,800 and Village President to $7,200 per year effective 4/1/27.

Option 2E: Trustee compensation to $2,000 and Village President to $3,000 per year effective 4/1/21. Trustee compensation to $2,400 and Village President to $3,600 per year effective 4/1/24. Trustee compensation to $3,600 and Village President to $5,400 per year effective 4/1/27.

Option 2F: Trustee compensation to $1,500 and Village President to $2,000 per year effective 4/1/21. Trustee compensation to $2,000 and Village President to $3,000 per year effective 4/1/24. Trustee compensation to $2,400 and Village President to $3,600 per year effective 4/1/27. Trustee compensation to $3,000 and Village President to $4,500 per year effective 4/1/30. Trustee compensation to $3,600 and Village President to $5,400 per year effective 4/1/33. Elected Official Pay ‐ 2020 Trustee President / Year of last Municipality Population # of Trustees Total Salaries Notes Salary Mayor increase South Milwaukee 21,052 7 $8,100 $8,700 $65,400 NA Greendale 14,211 6 $6,515 $10,146 $49,236 2019 Annual increases based on COLA Mequon 24,086 8 $4,800 $9,600 $48,000 NA Grafton 11,568 6 $4,500 $7,500 $34,500 2015 Sussex 10,765 6 $4,444 $6,666 $33,330 2019 Scheduled 1% pay increases for next ten years Pewaukee 14,371 6 $3,960 $5,040 $28,800 2014 Brown Deer 12,011 6 $3,600 $5,400 $27,000 2010 Hales Corners 7,674 6 $3,600 $5,400 $27,000 1990 Glendale 12,779 5 $2,700 $3,000 $16,500 NA 2021 ‐ Alderpersons ($7,200), President ($7,500) Bayside 4,398 6 $1,200 $1,200 $8,400 1997 Shorewood 13,368 6 $1,000 $1,300 $7,300 1976 Whitefish Bay 13,972 6 $600 $1,200 $4,800 NA Fox Point 6,691 6$0$0$0NA River Hills 1,592 6$0$0$0NA Summary of 2021 Budget Workshops updates 10/05/20 Send to Finance by 8:00am Monday October 12th

Amount Original Proposed Levy in Revised Department Page Action items Budget Impact Budget Budget impact Rating Notes

Staff Administrative Updates Revenues

1 Village Manager 43 State Shared Revenues 250,000 (12,365) 262,365 TAX LEVY REDUCTION n/a revised budget estimates

2 Village Manager 43 Expenditure Restraint 260,000 254 259,746 TAX LEVY INCREASE n/a revised budget estimates

3 DPW 69 State Transportation Aids 710,000 34,398 675,602 TAX LEVY INCREASE n/a revised budget estimates Expenditures

4 Village Manager 43 Review funding of staff computers 25,000 (5,000) 20,000 TAX LEVY REDUCTION n/a revised cost estimates

5 Public Safety 65 Bayside Dispatch Services 390,000 3,074 393,074 TAX LEVY INCREASE n/a Actual costs reported

6 Public Safety 65 Health Department 134,200 (7,469) 126,731 TAX LEVY REDUCTION n/a Actual costs reported

7 Public Safety 65 Atwater Beach Lifeguards 28,850 2,000 30,850 TAX LEVY INCREASE n/a Revised service estimates

8 Public Works 71 Recycling Supplies 7,000 (2,000) 5,000 TAX LEVY REDUCTION n/a new electronics disposal rates

8 Public Works 73 Contracted Leaf Labor 10,000 6,800 16,800 TAX LEVY REDUCTION n/a revised estimate

9 Capital - Police 108 / 120 Firearm replacement 20,000 (8,000) 12,000 TAX LEVY REDUCTION n/a revised cost estimates

10 Capital - DPW 109 / 126 Organics carts 6,000 (6,000) 0 TAX LEVY REDUCTION n/a revised program structure

Tax Levy (savings) / increase - Staff Updates 5,692

Operations Reductions - Vacancies Expenditures

11 Library 83 Salaries & Benefits - Librarian 62,600 (62,600) 0 TAX LEVY REDUCTION Reduce Tax Support

12 Police 58 Salaries & Benefits - Police Officer 125,000 (125,000) 0 TAX LEVY REDUCTION Eliminate position

13 Public Works 71 Salaries & Benefits - Mechanic 106,250 (106,250) 0 TAX LEVY REDUCTION Eliminate position

14 SRC 90 Salaries & Benefits - Program Assistant 15,675 (15,675) 0 TAX LEVY REDUCTION Eliminate position

Tax Levy (savings) / increase - Staff Positions (309,525)

Capital - Facilities & Equipment Deferrals Capital Fund

15 Capital - VM 108 / 113 Express Voting Machines 18,300 (18,300) 0 TAX LEVY REDUCTION Withdrawn - not needed

16 Capital - VM 108 / 114 Agenda Management 15,000 0 0 NO LEVY IMPACT Defer - Funded by reserves

17 Capital - VM 108 / 115 CAFR Software Program 18,000 (18,000) 0 TAX LEVY REDUCTION Defer - Identified improvement Summary of 2021 Budget Workshops updates 10/05/20 Send to Finance by 8:00am Monday October 12th

Amount Original Proposed Levy in Revised Department Page Action items Budget Impact Budget Budget impact Rating Notes

18 Capital - VM 108 / 117 Video / Security Cameras (DPW) 62,250 (30,600) 31,650 TAX LEVY REDUCTION Defer - VC / VH improvements

19 Capital - Police 108 / 119 Squad #7 replacement 39,000 (39,000) 0 TAX LEVY REDUCTION Defer - Equipment replacement

20 Capital - DPW 109 / 133 VH Roof Trim 15,000 (15,000) 0 TAX LEVY REDUCTION Defer - Facilities maintenance

21 Capital - DPW 109 / 135 Masonry Tuck Pointing 10,000 (10,000) 0 TAX LEVY REDUCTION Defer - Facilities maintenance

22 Capital - DPW 109 / 137 Emergency Generator 75,000 0 0 NO LEVY IMPACT Defer - Funded by reserves

23 Capital - DPW 110 / 145 River Club window replacement 20,000 (20,000) 0 TAX LEVY REDUCTION Defer - Facilities maintenance

24 Capital - DPW 110 / 146 Additional Beach Trash Recepticals 13,000 (13,000) 0 TAX LEVY REDUCTION Defer - Identified improvement

25 Capital - DPW 110 / 147 Atwater Park Fixtures 12,000 (12,000) 0 TAX LEVY REDUCTION Defer - Identified improvement

Tax Levy (savings) / increase - Capital ($175,900)

Budget Workshop Wrap-up items

Debt Service

26 Debt Service 100 Review using additional GF reserves 1,833,085 0 1,833,085 TAX LEVY REDUCTION Increase reserves support General Fund

27 Village Board 37 Review adding Trustee per diem stipends 0 0 TAX LEVY INCREASE Amount and process TBD

28 Village Board 37 Review funding of 4th of July event 5,000 0 5,000 TAX LEVY REDUCTION reduce to $4,000

29 Village Board 38 Review Village Board conferences 2,000 0 2,000 TAX LEVY REDUCTION reduce to ???

30 Village Board 38 Review Unlearning Racism training 6,500 0 6,500 TAX LEVY REDUCTION reduce to ???

31 Village Board 38 Review LWMI conference 1,000 0 1,000 TAX LEVY REDUCTION reduce to ???

32 Village Manager 43 Review funding of staff computers 20,000 0 20,000 TAX LEVY REDUCTION reduce to $15,000

33 Village Manager 44 Review funding of contracted writing 6,000 0 6,000 TAX LEVY REDUCTION reduce to ???

34 Village Manager 44 Review communications funding for mailing 7,200 0 7,200 TAX LEVY REDUCTION reduce to ???

35 Police 59 Review Cultural diversity training 1,000 0 1,000 TAX LEVY INCREASE Increase to ??? Special Revenue

36 Shorewood Today 95 Review Charges for Services - Village 4,000 0 4,000 NO LEVY IMPACT Funded by reserves in GF

Tax Levy (savings) / increase - General $ - Summary of 2021 Budget Workshops updates 10/05/20 Send to Finance by 8:00am Monday October 12th

Amount Original Proposed Levy in Revised Department Page Action items Budget Impact Budget Budget impact Rating Notes

Staff Capital Fund Priority

37 Capital - Police 108 / 120 Firearm replacement 12,000 0 12,000 TAX LEVY REDUCTION defer - reduce to zero n/a

38 Capital - DPW 109 / 127 Compactor replacement 60,000 0 60,000 TAX LEVY REDUCTION defer - reduce to zero 2

39 Capital - DPW 109 / 128 Loader replacement 40,000 0 40,000 TAX LEVY REDUCTION defer - reduce to zero 3

40 Capital - DPW 109 / 131 Dump Truck #56 165,000 0 165,000 TAX LEVY REDUCTION defer - reduce to zero 4

41 Capital - DPW 109 / 130 V-Box Salter 30,000 0 30,000 TAX LEVY REDUCTION defer - reduce to zero 5

42 Capital - DPW 109 / 129 Kubota (beach) Tractor 37,000 0 37,000 TAX LEVY REDUCTION defer - reduce to zero 6

43 Capital - DPW 109 / 139 Capitol Drive street marking 50,000 0 50,000 TAX LEVY REDUCTION reduce to zero 1

Tax Levy (savings) / increase - Capital $ -

44 Total Proposed Tax Levy (savings) / increase adjustments (479,733)

45 2021 adjusted budget Net tax levy change 2021 base (proposed) 12,144,570 (479,733) 11,664,837 Increase from 2020 > > 0.14% as adjusted

2020 base (adopted) 11,648,361

Over / (Under) target value Ratings 46 Total savings needed to achieve less than a 2.0% tax levy increase (263,242) 216,491 1 Desired Change 2 Acceptable Change

47 Total savings needed to achieve less than a 1.5% tax levy increase (321,484) 158,249 3 Needs more Discussion 4 Opposed in practice (prefer other options)

48 Total savings needed to achieve less than a 1.0% tax levy increase (379,725) 100,008 5 Opposed in principal (policy concerns)

49 Total savings needed to achieve less than a 0.0% tax levy increase (496,209) (16,476) Aggregated Budget Workshop items “Overall” ratings

Scoring Scale:

Group A = Acceptable Change ‐ Mostly 1 or 2 ratings ‐ No more than one 3 rating ‐ No 4 or 5 ratings

Group B = Needs More Discussion ‐ Average rating less than 3 ‐ No more than one 4 or 5 rating

Group C = Not Generally Supported ‐ Average rating over 3 ‐ More than one 4 or 5 ratings

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD Agenda Item: 2021 Budget Operations Reduction Alternatives Date: October 5, 2020 Presenter: Rebecca Ewald, Village Manager Department: Village Manager’s Office History – Please include a timeline of historical relevant events related to this agenda item. This may include previous Village Board action, policies, planning documents, etc. If able, hyperlink to previous agenda packets (include page number) to reference information. If there is no relevant history, N/A should be entered in this space.

1. July 6, 2020 – staff provided the Village Board with a memo outlining a 2021 Budget Challenges Preview, see attachment. A list of possible operational reductions is listed within the memo. 2. September 14, 2020 - at Budget and Finance meeting, the chair requested that staff develop a recommended strategy to reduce the tax levy increase in the proposed 2021 budget for additional consideration, see pg. 8 of the 9/21 packet. 3. September 21, 2020 – at the Budget and Finance meeting, Board members requested options for operation reductions to the budget. Below are several possible general strategies that could be contemplated to achieve this goal.

Agenda Item Discussion – Please provide a summary of the agenda item along with bullet points highlighting the main items and key issues to be discussed.

The Board has strategically requested to review department structures for improved efficiencies and operational savings annually. In 2018 the Planning and Development Department was reviewed in light of the resignation of a building inspector. The position was eliminated in the 2019 budget.

In 2020 the Village Board conducted an organization review of the Public Works Department. The study recommended creation of a construction management position and then called for the Village to prioritize services to be reviewed prior to considering additional staffing modifications. Due to COVID, 2020 protests and meeting time constraints, the Village Board has not had sufficient time to prioritize services and the impact on staffing associated. The Village also expedited a police organizational study in 2020 (formerly contemplated for 2021) in light of the resignation of the Deputy Police Chief to be completed by year end. It is further anticipated that staff will continue to review staffing levels in 2021 with the possible resignation within the Clerk and Customer Service Department and parking policy modifications, but confirmed timing of these events are not known at this time.

Generally, the Board has requested the opportunity to review staff levels at the time a position is vacated. The following positions are currently vacant and offered as options for review and consideration. Each department has identified the staff reduction impacts and/or alternative service methods should the position be eliminated in the attachment.

1. Librarian, estimated fiscal impact: $62,600 While the Village does not direct the number of positions and staffing model for the library, the Village does fund the library and therefore would reduce the funding level by the amount above. The Library Board would then determine how to allocated the loss in revenue within the library operations.

2. Sworn officer, estimated fiscal impact: $125,000 The Village requested staff organizational recommendations from the consultant. This line item reflects the elimination of a position, whether that be a police officer, detective or member of the command staff. The estimated cost above is specific to a police officer. 3. Mechanic, estimated fiscal impact: $106,250 The Village has two mechanics and one recently resigned. 4. Part time assistant, Senior Resource Center, estimated fiscal impact: $15,675 This past week we were informed of the resignation of this individual. There is only one other position within this service area, the Senior Resource Center Director.

Out of the four tax levy reductions provided on September 21 there were only some members that expressed modest support for utilizing option two, reduction of the capital budget by deferring expenditures. Hearing that this was the only option that was supported in part by some Board members, another option could be utilizing a combination of deferring capital items and reduction of vacant positions to achieve the desired tax levy amount for the 2021 budget.

Attached for your review is also the previously provided prioritized staff recommendations for capital deferrals provided on September 11 should this be the method used by the Village Board to help reduce the tax levy.

Community and Business Outreach – If applicable, did you notify the community groups and businesses that are directly impacted by this agenda item. Please specify in attached communication plan how community groups and businesses will be informed of action after Village Board consideration.

____ Yes __X__ No

If Yes, identify how and what community groups and businesses were notified.

Action Required / Recommended – Please include the recommended motion or possible actions for this agenda item.

To be determined by the Village Board. Based upon the outcome of the budget discussion, additional standing committee meetings may be required to clearly identify prioritized services levels within some departments, as the reduction in staff will require reductions in some services.

Attachments – Please list the following attachments and supporting documents for this agenda item. Some attachments may be hyperlinked. Include Fiscal notes, if applicable, as the first attachment following this memorandum. Attachments may include: agreements/contracts, presentation materials, letters, service proposals, etc.

1. Memo, 2021 Budget Challenges Preview – July 6, 2020 2. Staff prioritized recommended deferrals – September 11, 2020 Impacts of Not Funding Vacant Positions – 2021 Budget

Librarian We would need to reduce our hours open to the public a minimum of 11% or 7 hours per week (and potentially more in the event of illness or quarantine of one or more of the librarians in the setting of lean staffing.) • Fewer hours open to the public means reduced access to computers and wifi for adults searching for employment and youth completing homework. Note that computer access is already 50% constrained due to the distancing requirements for Covid precautions. Patrons are currently asking for greater computer access. • Fewer hours open to the public means reduced access to local and national newspapers for seniors and to welcoming and affirming relationships for the elderly and isolated during lonely winter months. • Fewer hours open to the public limits access to safe and climate-controlled space for those with less means in our community. • Fewer hours open decreases global circulation of materials and curbside convenience.

Mechanic Please see the memo with breakdown of this position in the memo attached. Should this position not be funded, the Board is requested to convene a Public Works Standing Committee meeting to review reductions to secondary service levels, as service reductions will be required. The Village Board through policy has prioritized services and levels in years past and we will need the Board to provide their insight on the community’s desires through this process in 2020. This work would begin immediately following budget wrap up in standing committee and then provided to the Village Board for action in 2020.

Sworn Officer The police department has 17 sworn union officers and 8 sworn command officers for a total of 25 sworn officers for several decades. The Village’s Deputy Chief position is vacant due to resignation and Lt. Liebenthal has temporarily been filling the duties of this position since June of this year.

Three years ago the Village had an officer operating in the capacity of a School Resource Officer. The duties for addressing school related matters has been transferred to various individuals in the department to allow an officer to float and cover shifts due to vacancies. If the Village desires to maintain a dedicated SRO the Village Manager recommends it be funded fully or jointly with the School District with expectations of performance and accountability for the position outlined within a Memorandum of Understanding. This would be consistent with the other equitable changes made with the School District in the last few years for services such as crossing guards.

At this time the Village is in process of an organizational study that requires the consultant to provide recommendations on the organizational structure. Alexander Weiss, consultant, is not ready at this time to provide a recommendation; however, he did suggest the Village Board continue to fund all positions. In his opinion, once the Village receives the analysis is it will be an opportunity to reshape the organization more efficiently and allow the Board time to review the report and provide thoughtful direction in the 2022 budget as it relates to staffing.

Should the Board proceed with a reduction of a sworn officer in the 2021 budget, it would be a reduction of $125,000 - the estimated costs of patrol officer; however, the specific position would be determined following review of the police organization study.

Senior Resource Center Program Assistant As part of the 2020 budget cycle, SRC staff has been asked to assume a $15,000 cut in operations which is the equivalent of a 19 hour/week program assistant. Due to the coronavirus, SRC staff has reduced programming and shifted to virtual and drive-through events. This format is likely to continue through 2021. The pivot to offsite, drive-through and online programming is staff intensive and includes one-to-one technical support for Village seniors.

Community Collaborations The SRC has a long history of community collaborations intended to maximize program offerings and develop intergenerational connections in the Village. We have partnered with the Library, the Historical Society, Woman’s Club, Recreation Department and School District on projects and events. In both scenarios listed below, reduced programming through the SRC may be supplemented by other Village entities, including but not limited to, the Shorewood Recreation Department.

Scenario 1 The SRC eliminates the Program Assistant position In this scenario, operations are substantially reduced due to lack of additional staff support. The SRC staff would consist of one 36 hour/week position. Programming would be reduced by approximately 30% and age-friendly initiatives constrained by limited administrative capacity. The SRC would strive to provide informational and educational programs to support the resource and information component of operations. Information and referral will remain a service focus. Office hours would be reduced and subject to the health or vacation status of the sole employee. Reliance upon a single employee to oversee/provide senior services reduces the reliability and vibrancy of services.

Scenario 2 The SRC reduces the coordinator hours, program assistant hours and Shorewood Connects hours In this scenario, reductions are spread across three positions. It allows the SRC to maintain more consistency with services and office hours. Programming/service reductions will be implemented in the SRC and with Shorewood Connects age-friendly initiatives in proportion to staffing reductions.

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD Agenda Item: 2021 Budget Discussion - Public Works Services Date: October 5, 2020 Presenter: Leeann Butschlick, Director Department: Public Works/Utilities

History – Please include a timeline of historical relevant events related to this agenda item. This may include previous Village Board action, policies, planning documents, etc. If able, hyperlink to previous agenda packets (include page number) to reference information. If there is no relevant history, N/A should be entered in this space.

A 2013 Public Works Strategic Plan (copy attached) identifies the services provided by the department; these services are divided into three service categories across ten basic functions.(It should be noted that this service categorization was established by the Village in the 1990’s). Within these categories, activities are classified as follows: • Core Services are those services that are vital to public health and the safety of the community. This service category also includes those functions, such as street sweeping or reporting, which are required by law. • Primary services are those services which directly support the Core Services. While not directly affecting public health and safety, without these services the Core Services would be adversely affected. • Secondary Services are those activities that contribute to the quality of life but have no effect on public health or safety and do not directly support the core services.

The attached document lists the public works services identified in the department strategic plan as secondary services. The corresponding straight time hours recorded for the performance of these tasks in the most recent budget year is also listed. Please note that the total labor hours performed to complete these tasks in 2019 equated to approximately 80% of one staff position (1688.25/2080).

The document also includes the Primary Service and hours recorded in 2019. Please note that payroll hours are not specifically tracked for all of the tasks identified as Primary Services. Please also note that utility tasks are not included in the listing as they have no impact on the general fund budget.

Agenda Item Discussion – Please provide a summary of the agenda item along with bullet points highlighting the main items and key issues to be discussed.

As you know, the Village’s vehicle/equipment maintenance staff consists of two mechanics. These staff members are responsible for the maintenance of nearly 90 pieces of DPW equipment and the Police and building inspection vehicles.

The department performs an extensive list of services and all staff is cross-trained to provide support across multiple task areas. When workload permits, the vehicle maintenance staff provides support to winter operations and other service functions.

Below, please find a breakdown of the 2019 labor hours by task area of the mechanics:

Public Works Services October 5, 2020

Mechanic 1 Mechanic 2 2019 hours 2019 hours vehicle maintenance 1,656.00 1,704.75 elections support 24.50 9.50 celebrations 0.00 54.50 streetlight maintenance 67.50 23.00 building maintenance 4.00 0.00 winter operations 154.50 140.50 leaf collection 16.50 0.00 special collections 0.00 1.00 utility locates 17.00 2.00 street sweeper 52.00 9.00 Vacation/Comp/Sick 205.00 267.75 TOTAL hours* 2,197.00 2,212.00 * total hours will exceed 2080 due to overtime

A total of 3,360.75 hours were logged in 2019 in the maintenance of the PW, Police and building inspection fleets. This equates to 1.6 FTE.

Please consider that the 2013 Strategic Plan notes that the department’s fleet has been specialized with a conscious recognition of staffing. The department’s staffing level has been reduced by 66% since 1954 (62 employees to 19) and “this reduction has been possible only because of the mechanized processes which are supported by the specialized equipment available” (pg. 7).

The fleet is the backbone of the department and requires continual maintenance. If a mechanic position were eliminated, it would be necessary to reallocate an estimated 1,880 hours of time from current tasks and services in order to support the necessary continuing vehicle maintenance needs and function:

Fleet maintenance hours unassigned (3,360-2080) 1,280 Other task area services provided by mechanics (as noted above) 600 Total service hours unassigned 1.880

Alternatively, additional funding could be allocated to outsource more of the large or complex fleet maintenance tasks which require two participants.

The attached listing of secondary and primary services is furnished to provide context to the Village Board’s discussion and determination of service level adjustments should it be determined that an existing Public Works vacancy not be funded in the 2021 Village Budget. Staff anticipates that this discussion would occur at a 2020 Public Works Committee meeting with final approval of service level reductions by the Village Board.

Public Works Services October 5, 2020

____ Yes __X__ No

If Yes, identify how and what community groups and businesses were notified.

Action Required / Recommended – Please include the recommended motion or possible actions for this agenda item.

Information provided for consideration within larger budget discussion.

1. 2013 Department of Public Works Strategic Plan 2. Secondary and Primary Service listing DPW 2019 STAFF HOURS BY SERVICE AS CATEGORIZED IN 2013 DEPARTMENT STRATEGIC PLAN

Secondary Services - activities that contribute positively to the quality of life but have no effect on public health or safety and do not directly suppor the Core Services.

Secondary Services 2019 hours Notes curbside brush collection 425.75 special collections 490.00 recycling center NA OT hours only street and park recyling cans 0.00 contracted Saturday compactor NA OT hours only beach cleaning 91.00 plow private lots 0.00 no longer perform plow alleys 94.00 holiday lighting 50.00 banners and signage 25.00 special event barricades/support 294.50 business district snow removal not tracked separately PD squad set-up 0.00 no longer perform block party barricades 62.50 Village Center set-up 0.00 no longer perform Village celebrations 95.50 Handyman services 60.00 TV sewer laterals 0.00 as necessary only in emergency TOTAL 1,688.25

Primary Services - services which directly support the Core Services. While not directly affecting public health and safety, without these services the core services would be adversely affected.

Primary Services 2019 hours Notes curbside reycling collection NA contracted bulk leaf collection 1,562.50 PW staff; does not include 840 temp hours park/landscape maintenance 4,059.00 turf maintenance NA contracted Village Center landscape maintenance inc in park/landscape maint. parking lot landscape maintenance inc in park/landscape maint. EAB/Dutch Elm/Disease management 764.00 GIS records management (forestry) not tracked separately street crackfill NA contracted repair utility cuts not tracked separately parking lot maintenance NA contracted salt/plow Village parking lots 96.50 cross walk clean-up 193.50 bus stop clean-up not tracked separately street amentities maintenance not tracked separately landscape maintenance inc in park/landscape maint. accessability snow removal not tracked separately transfer station maintenance inc. in collections hours fuel station maintenance included in mechanic hours DPW vehicle set-up included in mechanic hours building electrical maintenance not tracked separately; included in BM hours GIS records management (electric) not tracked separately; included in streetlight maint. hours election support not tracked separately window cleaning not tracked separately; included in BM hours carpet cleaning NA contracted annual lining program (sewer) NA contracted mainline TV program NA contracted 2021 Budget

2021 Project Listing and Funding Summary

Assessments Bond Capital 2021 Priority Grants Proceeds / Project Total Dept Account Number Rating Account Name / Project Name Tax Levy State Aids and Other Reserves Reserves Budget

Priority Ratings: 1 = Strong priority need, 2 = Needed, but could be deferred, 3 = Identified improvements, R = Required, B = Bonded

Board 400-1100-56360 Village Wide Initiatives 2 Parking & Transportation Implementation - - - - 50,000 50,000 2 Facility Condition Assmt. (from 2020) - - 20,000 - - 20,000 Total Village wide - - 20,000 - 50,000 70,000 Manager 400-1410-56120 Technology / IT Withdrawn 2 Express Voting Implementation 18,300 - - - - 18,300 Staff deferral 2 Agenda Management (from 2020) - - - - 15,000 15,000 Staff deferral 3 CAFR software program 18,000 - - - - 18,000 1 Sound & Video recording enhancements 27,000 - - - - 27,000 1 Video cameras / security - DPW 31,650 - - - - 31,650 Staff deferral 3 Video cameras / security - VH / VC 30,850 - - - - 30,850 1 IT System (VH) Back-up & Recovery 9,500 - - - - 9,500 1 IT System (VH) Network Switches 10,500 - - - - 10,500 Total Technology / IT 145,800 - - - 15,000 160,800 Police 400-2100-56130 Police Equipment/Furniture 1 Firearm replacement (from 2020) 20,000 - - - - 20,000 Body Cameras (hold until 2022) ------Total Equipment/furniture 20,000 - - - - 20,000 Police 400-2100-56400 Police Vehicles 1 Squad replacement #4 (from 2020) 45,000 - 12,000 - - 57,000 Staff deferral 1 Squad replacement #7 39,000 - 9,000 - - 48,000 Total Police Vehicles 84,000 - 21,000 - - 105,000 Public Safety 400-2900-52300 Other Intergov'tal pymts R Bayside Communications 28,000 - - - - 28,000 Total Other Intergov'tal Pymnts 28,000 - - - - 28,000 Public Safety 400-2900-52310 North Shore Fire R NSF capital equipment 30,000 - - - - 30,000 B New Capital - - - 80,000 - 80,000 Total North Shore Fire Capital 30,000 - - 80,000 - 110,000 2021 Budget

2021 Project Listing and Funding Summary

Assessments Bond Capital 2021 Priority Grants Proceeds / Project Total Dept Account Number Rating Account Name / Project Name Tax Levy State Aids and Other Reserves Reserves Budget Public Works 400-3100-56130 DPW Equipment R Fuel Tank Painting 7,000 - - - - 7,000 1 Organics Collections Carts 6,000 - - - - 6,000 1 Compactor #1 (shared) - - 120,000 - - 120,000 1 Volvo Loader #96 (shared) - - 80,000 - - 80,000 2 Kubota Tractor #102 37,000 - 3,000 - - 40,000 1 V-Box Salter 30,000 - - - - 30,000 Total DPW Equipment 80,000 - 203,000 - - 283,000 Public Works 400-3100-56400 DPW Vehicles 1 Truck #56 replacement - 165,000 5,000 - - 170,000 Truck #55 (carryover from 2020) - - - - 170,000 170,000 Total DPW Vehicles - 165,000 5,000 - 170,000 340,000 Facilities Village Hall 400-3210-56200 Building Improvements Staff deferral 2 Village Hall roof trim 15,000 - - - - 15,000 TBD ------Total Village Hall 15,000 - - - - 15,000 Public Works 400-3230-56200 Building Improvements 1 DPW Main Bldg. roof repair - - - - 50,000 50,000 Staff deferral 2 Masonry Tuck Pointing (year 1 of 4) 10,000 - - - - 10,000 B DPW Retaining Wall - - - 150,000 - 150,000 Total DPW Facilities 10,000 - - 150,000 50,000 210,000 Village Center 400-3240-56200 Building Improvements

Staff deferral 1 Emergency Generator - - - - 75,000 75,000 None ------Total Village Center - - - - 75,000 75,000 Street and Alley 400-3410-56310 Regular Maintenance B Streetlight Control boxes - - - 150,000 - 150,000 1 Capitol Drive Street Marking (from 2020) 50,000 - - - - 50,000 Total Maintenance 50,000 - - 150,000 - 200,000 2021 Budget

2021 Project Listing and Funding Summary

Assessments Bond Capital 2021 Priority Grants Proceeds / Project Total Dept Account Number Rating Account Name / Project Name Tax Levy State Aids and Other Reserves Reserves Budget Street and Alley 400-3410-56320 Large Construction projects 21-01 B Alley program (2021) - - 300,000 810,000 - 1,110,000 21-xx B 2021 SE mill & overlay - - - 470,000 - 470,000 21-xx South Oakland Ave Mill & Overlay - - - 300,000 - 300,000 Total large construction projects - - 300,000 1,580,000 - 1,880,000 Street and Alley 400-3410-56321 Professional Fees Construction TBD ------Other ------Total Professional fees construction ------Sidewalks 400-3470-56310 Regular Maintenance B Sidewalk Replacement - - 150,000 150,000 - 300,000 Total Sidewalks - - 150,000 150,000 - 300,000 Parks / Forestry 400-3620-56500 Land Improvements 1 EAB treatments 25,000 - - - - 25,000 Staff deferral 2 River Club Windows 20,000 - - - - 20,000 Staff deferral 3 Beach Trash Receptacals (from 2020) 13,000 - - - - 13,000 Staff deferral 3 Atwater Park Fixtures 12,000 - - - - 12,000 B Hubbard Park (parking lot) - - - 250,000 - 250,000 Total Land Improvements 70,000 - - 250,000 - 320,000 Sewer Maint. 400-3830-56600 Utility Infastructure none ------Total Utility infrastrure ------Capital Related 400-5700-56900 Other Capital Related none ------Total Other Capital ------

Total $ 532,800 $ 165,000 $ 699,000 $ 2,360,000 $ 360,000 $ 4,116,800 2020 2021 Docking Operating TOTAL both (15,000) (20,000) Laptop Station Workstation Webcam Monitor Monitor Warranty System Label Printer Scanner Local Printer Misc. Desc Misc. Cost years 2020 Plan Actual 2021 Plan Actual Payroll Clerk 1410 Manager 862.68 183.27 157.00 0.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 1,202.95 1,202.95 Court Clerk 1200 Court 862.68 183.27 157.00 157.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 1,359.95 1,359.95 Village Clerk 1420 CS 0.00 183.27 157.00 157.00 N/A 0.00 0.00 0.00 0.00 0.00 497.27 497.27 CS Manager 1420 CS 0.00 183.27 157.00 157.00 N/A 0.00 0.00 0.00 0.00 0.00 497.27 497.27 Inspector 2400 Planning 862.68 183.27 157.00 157.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 1,359.95 1,359.95 Administrative Clerk 2400 Planning 862.68 183.27 157.00 157.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 1,359.95 1,359.95 Planning and Development Director 2400 Planning 862.68 183.27 157.00 157.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 1,359.95 1,359.95 Finance Director 1510 Finance 862.68 183.27 157.00 157.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 1,359.95 1,359.95 Finance Assistant 1510 Finance 862.68 183.27 157.00 157.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 1,359.95 1,359.95 CRS - Assistant 4600 SrCenter 862.68 183.27 157.00 0.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 1,202.95 1,202.95 SHWD-dpwmain 3000 DPW 760.00 49.99 157.00 157.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 1,123.99 1,123.99 DESKTOP COMPUTER - Electrician 3000 DPW 760.00 49.99 157.00 157.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 1,123.99 1,123.99 DESKTOP COMPUTER - Bldg. Maint. 3000 DPW 760.00 49.99 157.00 157.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 1,123.99 1,123.99 DESKTOP COMPUTER - Forestry 3000 DPW 760.00 49.99 157.00 157.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 1,123.99 1,123.99 DPW-RM02013 3000 DPW 760.00 49.99 157.00 0.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 966.99 966.99 DESKTOP COMPUTER - Mechanic - Heyen 3000 DPW 760.00 49.99 157.00 0.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 966.99 966.99 DESKTOP COMPUTER - Mechanic - Streim 3000 DPW 760.00 49.99 157.00 0.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 966.99 966.99 WORKSTATION COMPUTER BOOKING 2100 Police 760.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 760.00 760.00 WORKSTATION COMPUTER EVIDENCE 2100 Police 760.00 0.00 157.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 917.00 917.00 WORKSTATION COMPUTER DET 3 2100 Police 862.68 183.27 157.00 157.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 1,359.95 1,359.95 WORKSTATION COMPUTER CASH REG 2100 Police 760.00 0.00 157.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 917.00 917.00 WORKSTATION COMPUTER OFFICER N MIDDLE 2100 Police 760.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 760.00 760.00 WORKSTATION TIME SYSTEMS 2100 Police 862.68 183.27 157.00 0.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 1,202.95 1,202.95 WORKSTATION COMPUTER SGT-GARD/SIMA 2100 Police 862.68 183.27 760.00 49.99 157.00 157.00 0.00 N/A 0.00 0.00 0.00 TBD 0.00 2,169.94 2,169.94 27,043.91 7,846.41 0.00 19,197.50 0.00

COVID 5,000.00 5,000.00 0 Printers Description Total 2020 Plan 2020 Actual 2021 Plan 2021 Actual DPW HP Color Personal 350.00 350.00 Printers 4,750.00 2,200.00 2,550.00 DPW HP Color Personal 350.00 350.00 DPW HP Color Personal 350.00 350.00 Total 36,793.91 15,046.41 21,747.50 1,747.50 DPW HP Color Personal 350.00 350.00 Police HP B&W heavy duty - ehternet 350.00 350.00 PAD HP LaserJet Pro MFP M521 dn 1,500.00 1,500.00 CS HP LaserJet Pro MFP M521 dn 1,500.00 1,500.00 4,750.00 2,200.00 0.00 2,550.00 0.00

2020 - Capitol 2020 Account Description Units Unit Cost Est Amount Actual Type Capitol 400-1410-56120 Aruba AP PD 2 750.00 N/A 1,500.00 Capitol 400-1410-56120 Aruba AP Health 1 750.00 N/A 750.00 Capitol 400-1410-56120 HPE data rack for village servers Server 1 N/A 0.00 Capitol 400-1410-56120 24 port network switch Network 1 N/A 0.00 Capitol Total 5,000.00 2,250.00 2,750.00 Reamining

2021 - Capitol 2020 Account Description Units Unit Cost Est Amount Actual Type 48 port network switches Network 3.00 3,500.00 10,500.00 Capitol IT System Backup Update Server 1.00 9,500.00 9,500.00 Capitol Capitol Capitol Total 20,000.00 0.00 20,000.00 Reamining

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD Agenda Item: 2021 Budget Challenges Preview

Date: July 6, 2020 (deferred from June 15th)

Presenter: Mark Emanuelson Department: Finance

Overview – In order to be as proactive as possible, staff has prepared a review of some of the high‐level budgetary challenges the village will face in the upcoming 2021 budget cycle. While some of these issues may be unique to 2021, many are ongoing structural challenges given the fiscal environment that exists for our community.

The first challenge is that the Village of Shorewood is a mature community that has been fully built out. This means that the increased costs of operations and infrastructure improvements cannot be offset by the annual growth within the community. While there has been significant redevelopment of certain properties within the Village’s TIF districts, which will ultimately lower the taxes that home owners will pay within the community, this is not expected to be a sustainable process for budget management.

The second challenge is that property taxes account for about 75% of the Villages annual funding. In essences this means that, all other things equal, property taxes must pay for about 75% of any cost increases. Unfortunately, all other things are not equal. Intergovernmental revenues, which are largely State Aids, account for about another 10% of the Village’s annual governmental operations funding and have been relatively flat in recent years. The remaining 15% of the Village’s annual funding comes from various licenses, permits, fines, or other charges and other miscellaneous revenues which have also been relatively flat over the past several years. Thus, property taxes are even more heavily relied upon to cover most operational and infrastructure improvement cost increases.

The third major challenge is that more than 50% of the annual operating costs of the general government are comprised of staff salary and benefit costs. Another 26.8% are for contractual costs, like the Health Department, Dispatch, Hydrant rental, and North Shore Fire Department services that the village has very little control over on an annual basis. Finally, a significant portion of the remaining 20% of the costs are for core operational items like refuse disposal, street maintenance, crossing guards, village attorney, village assessor, auditing services, grounds and parks grass cutting and landscaping maintenance, and computer software and licensing fees for municipal systems, insurance and utilities.

Significant expenditure impact items for the 2021 budget and Expenditure Restraint eligibility: The following table details about $370,000 in anticipated preliminary baseline increases to the 2021 municipal budget expenditures in order to maintain current service levels.

2021 budget challenges 2020 2021 Increase North Shore Fire Department (3%) $2,316,630 $2,386,592 $69,962 Dispatch services (3%) $379,828 $391,223 $11,395 Health Insurance (5%) $939,375 $986,344 $46,969 Staff wages - Police (2%) * $2,375,770 $2,423,285 $47,515 Staff wages - All other (1.5%) $1,748,246 $1,774,470 $26,224 Capital (annual funding streams) $552,800 $725,000 $172,200 $8,312,649 $8,686,914 $374,265

* Police w ages are subject to approval of a new union contract for 2021

However, current projections estimate that the Village will only have about $200,000 of increases available under the expenditure restraint requirements for 2021. Failing to meet these requirements will result in a loss of eligibility for roughly $265,000 of state funding.

Staff will continue to evaluate these and other budgetary items during the ongoing preparation of the initial 2021 proposed budget, based on existing service levels and sustainable financial practices for the Village Board’s consideration. While all departments typically provide suggestions for cost reductions throughout the budget preparation process, meaningful decreases to achieve significant budget reductions will likely require service level and staffing reductions.

The following is a list of several items that had been previously presented as potential budgetary savings measures for elected officials to consider, and their estimated fiscal impact:

1) Eliminate 1.5% COLA wage adjustment for non‐union staff. Estimated fiscal impact: $25,000. 2) Eliminate merit pay increases for all non‐union staff. Estimated fiscal impact: $10,000 per year. 3) Increase staff contributions for health insurance by 20% (from 10% to 12%) for wellness participants. Estimated fiscal impact: $15,000 per year. 4) Reduce legal fees by $15,000 by not requiring that the Village Attorney attend Village Board or Planning Commission meetings unless presenting on a specific topic. 5) Discontinue the staffing of lifeguards at Atwater Beach. Estimated fiscal impact: $30,000 per year. 6) Discontinue bare pavement practices for winter maintenance to reduce salt costs: Estimated fiscal impact $10,000 per year. 7) Discontinue snow removal and hauling practices in the Business District. Estimated fiscal impact: $20,000 ‐ $25,000 per year. 8) Eliminate recycling drop off center. Estimated fiscal impact: $5,000 per year. 9) Discontinue vacuum leaf collection (labor costs). Estimated fiscal impact: $20,000 per year. 10) Discontinue natural lawn care maintenance. Estimated fiscal impact: $20,000 per year.

Revenues: As part of the budget process staff will review the village’s fee schedule. This is done to consider if these fees are set at a level that reasonably reflects the costs or benefits of the services being provided. There are no proposed staff updates to the 2021 fee schedule.

Options: In order to impact the 2021 budget, any significant opportunities for the Village Board to consider for increasing revenues or reducing expenditures in order to help manage the impact of these items on the Village’s property tax levy should start to be considered as soon as possible.

Staff has previously identified numerous, and significant opportunities for the Village Board to consider for increasing revenues, reducing expenditures, or changing how some of these costs are recovered in order to help manage the impact of these items on the Village’s property tax levy.

However, most of the items listed below have been previously reviewed by the Village Board (prior memos attached), so they will not be re‐presented as action items, only as informational materials should the Village Board desire to add any of them as items for future consideration.

While not all of these items being presented may be adopted, nor are they necessarily recommended, it is our goal to have an open discussion on the difficult choices that must be made each year if the increased costs of providing services are not to be passed on our residents in the form of increased property taxes.

Revenue / Tax levy diversification

1) Consider moving the cost of the Water Utility Public Fire Protection costs (Hydrant rental fees) from the general tax roll to Water Utility user fees. Estimated tax levy impact: $417,377 per year.

2) Consider creation of a refuse collections utility and moving the costs for refuse collections from the general tax roll to a user fee system. Estimated tax levy impact: $535,000 per year.

3) Consider redefining the scope of the parking utility to only include off street parking permit alternatives. The outcome of this action would move the revenues and related costs for on‐street parking services to the general fund. Estimated net fiscal impact: $70,000 per year. (Adopted in 2019)

4) Evaluate the installation of parking meters on Oakland Avenue and Capitol Drive for future revenue diversification. Estimated fiscal impact: $250,000 + per year.

5) Evaluate the implementation of a $20.00 per year wheel tax to support ongoing road improvements. Estimated fiscal impact: $150,000 per year.

6) Seek cost sharing agreement with the School District for the Crossing Guard services. Estimated fiscal impact: $50,000 per year. (Adopted in 2019)

Motions: Should the Village Board wish to include any of these items in the 2021 budget, a motion to add them to items for future consideration would be appropriate so that the Village Board may vote on implementing these items prior to the development of the proposed 2021 budget.

Village of Shorewood, Wisconsin

Department of Public Works

Strategic Plan – 2013 -2018

October 2013

EXECUTIVE SUMMARY The vision of the Shorewood Department of Public Works is to ensure and enhance the quality of life in the Village of Shorewood.

The mission of the Shorewood Department of Public Works is to provide the highest level of public service possible to Shorewood residents and to keep all Village property, pertinents, infrastructure and vehicles in proper maintenance and repair. This mission is accomplished through the judicious use of department personnel and equipment.

The mission of the department is not likely change in the next several years. It will, however, most certainly need to be carried out in a different manner. The challenges which face the Village of Shorewood as a whole - and the Department of Public Works in particular – require a proactive approach to the development of a new operational model to provide the continued quality services to the residents of the Village.

The primary focus of the plan is to identify the strategies and goals necessary to guide the department and its administrators and staff in the provision of core, primary and secondary services and programs which have been identified by the residents and property owners of the Village of Shorewood as important to the community’s public health, public safety, identity and quality of life.

The purpose of the plan is to: 1. Integrate the Village 2015 Plan and the Village Administrator’s Annual Goals with the DPW priorities. 2. Clearly define the purpose and focus of the department and establish realistic goals and objectives that are consistent with the vision and mission. 3. Communicate the goals and objectives to the residents and property owners of the Village. 4. Provide tools to ensure the most effective use of department resources. Action steps derived from the Plan will increase the Department’s productivity as a result of increased efficiencies and effectiveness. 5. Establish a basis on which progress and accountability can be measured.

The framework of the plan will provide a foundation for our:

• Decision-Making — to assist us in making choices about our department • Leadership — to assist us in identifying and establishing priorities and strategies • Management — to operationalize our plans and accountabilities • Communication — to inform others about our work, activities and projects

The strategic plan is a working document created to be reviewed and updated on a regular basis. Formally the plan will be updated on an annual basis as used a guide for on-going department operations. Similar to the Police Department Strategic Plan, this plan is designed to be an overview of the Department of Public Works in total, allowing everyone to work collectively to ensure and enhance the quality of life in Shorewood. “In the most basic sense, it is a roadmap for our future.”

Public Works Strategic Plan 2013 1

INTRODUCTION Strategic planning is an on-going process that ensures progression and results. Strategic planning begins with a vision, a common focus that establishes the direction of our department; a mission statement defines our purpose and reason for existence; broad goals identify major activities which support our mission; objectives formulate specific targets and end results and form the basis for an action plan.

Vision The vision of the Shorewood Department of Public Works is to ensure and enhance the quality of life in the Village of Shorewood.

Mission The mission of the Shorewood Department of Public Works is to provide the highest level of public service possible to Shorewood residents and to keep all Village property, pertinents, infrastructure and vehicles in proper maintenance and repair. This mission is accomplished through the judicious use of department personnel and equipment.

Village Statistics The following information identifies main categories of statistical data of the department.

Transportation Streets 30.15 miles Alleys 5.67 miles Sidewalks 53.13 miles

Water Meters/services 3,528 Water main (6 -16”) 31.81 miles Hydrants 310

Sewer Combined sewer (12 -78”) 18.9 miles Sanitary sewer (8 -18”) 11.48 miles Storm sewer (12 -60”) 15.31 miles

Forestry Street trees 6,189

Traffic Control Signalized intersections 12

Open Space Park land 19.78 acres

Public Works Strategic Plan 2013 2

DEPARTMENT FOUNDATION Operating Principles The operating principles reflect our values; they define our department culture and the approach we take in delivering services to our residents and property owners. Customer Service The quality of what we accomplish is measured by the satisfaction of those we serve. Improvement We will continually improve the way we do business and be responsive to the need to change. Teamwork We build organizational strength through working together with trust and respect. Excellence The accomplishments of our team are derived from the success of its members. Value-Add Each member of the team is expected to add value to our work. Accountability Doing what is expected and being personally responsible and accountable for doing our part. Care We demonstrate commitment in every process, service or product we deliver. Communication We promote a sharing of ideas and information in a manner that is honest and respectful. Celebrate We mark events in our organization by recognizing our success and learning from our mistakes.

ORGANIZATIONAL STRUCTURE The Shorewood Department of Public Works has a rich tradition of service to Village residents. The services we provide today have grown out of a continually adapting response to the needs and desires of the members of the Shorewood community. Over time, many of these services have changed. Many more, however, have simply evolved with the same basic premise but with enhancements to equipment, capital and technology.

A 2007 reorganization shaped the department into three divisions: Services (refuse, forestry, streets); Fleet & Facilities (vehicle maintenance, building maintenance, electrical maintenance); and Utilities (sanitary sewer, storm sewer, water). Each of the divisions in headed by a foreman; a title awarded on a competitive basis to one employee in each division.

The Department offers a diverse array of services to Village residents varying from core services such as refuse collection and municipal water to services such as Emerald Ash Borer treatment and streetscape maintenance. The organizational chart on the following page illustrates the Department’s current organizational structure.

Public Works Strategic Plan 2013 3

DPW Organizational Chart September 2012 Shorewood Residents

Village Board of Trustees

Village Manager

Contract Director of DPW Engineering Public Works Secretary Services Assistant Contract Director Services

Utilities Division Fleet and Facilities Division Services Division Foreman (7) Foreman (7) Foreman (7)

Sewer Utility Water Utility Equipment Facilities Parks & Street Collections Maintenance Maintenance Forestry Maintenance

Utility Utility Chief Chief Chief Forestry Equipment Route Foreman (7) Operator II (5) Mechanic (6) Electrician (6) Craftsman (6) Leader (5) Operator (2) Collector (3)

Utility Utility Mechanic Craftsman Forester I Route Operator II (5) Operator II (5) (5) (5) (3) Collector (3)

Utility Utility 5 employees total Forester I Route Equip. Oper. (3) Equip. Oper. (3) (3) Collector (3)

6 employees total Forester II (2)

8 employees total

Public Works Strategic Plan 2013 4

HISTORICAL COMPARISON A review of a 1954 report of DPW functions lists core tasks and responsibilities markedly similar to those provided by the department today. Highlights from that era include: • Basement and backyard refuse collection • Winter maintenance of public streets and walks • Streetlight maintenance, park lighting system maintenance, traffic signal maintenance (6 intersections) • Maintain street signs • Street painting/marking • Maintain 43 miles of sewer, 933 inlets • Maintain 30.4 miles of water main and 303 hydrants • Maintain 3 Village skating rinks • Maintain street trees: planting, pruning, removal • Maintain 9 public buildings • Maintain 34 pieces of self-propelled automotive equipment and 44 pieces of non self-propelled automotive equipment

By contrast, 60 years later the 2013 functions of the department include: • Curb/alley collection of refuse • Special refuse collections • Street/park refuse cans • Resident recycling center maintenance • Winter maintenance of public streets, walks adjacent to public buildings/parks, Village parking lots and contracted lots, salting school lots • Maintain street signs • Streetlight maintenance (including parks); traffic signal maintenance (11 intersections – Edgewood maintained by City of Milwaukee) • Maintain 30 miles (160,000 lf) of sanitary and combined sewer: cleaning, jetting, televising, repair • Maintain 16 miles of storm sewer, 480 catch basins (with sumps) and 450 inlets • Maintain 32 miles water main, 3,528 meters/services and 310 hydrants; quarterly meter reading, meter replacements per Public Service Center regulations • Maintain urban forest: planting and actively managing species diversity; pruning, including storm response and hazard trees; removals; Emerald Ash Borer program administration • Maintain 11 public buildings • Provide support to other Village department functions including election set up/take down, Senior Resource Center set ups • Maintain Village vehicle fleets: 60 DPW, 3 inspection vehicles, and 8 squads • Maintain public spaces including parks and streetscape/business district areas • Administer service contracts including refuse disposal, recycling, turf maintenance, traffic signal timing, and lane marking • Administer all public works construction contracts including street reconstruction, street maintenance, sidewalk replacement, water main and valve replacements, sewer televising, lining and replacement

Public Works Strategic Plan 2013 5 Staffing Staffing of the Department has changed considerably over the last 60 years. In 1954, the Department employed 56 hourly employees – today’s crew numbers just a third of that.

Year Hourly Emp loyees Salaried Emp loyees 1954 56 11 1975 38 unknown 1991 22 2 2013 19 2

Comparisons of the 1954 and 2013 departments dramatically illustrate the effects of modernization of our fleet and processes – the Department provides nearly all of the services of the 1950’s plus several more added over the decades with just one third of the personnel. The numbers also reveal a significant personnel change that is somewhat less evident: the significantly increased functions of the department’s administrative personnel. The ratio of field staff to managers in 1954 was five to one; today that number is ten to one. In addition to supervising and managing a staff responsible for more functions than past departments, today’s management staff administers millions of dollars in contracts annually and deals with increasingly complex state and federal reporting requirements and a myriad of personnel policy and health regulations not known to previous managers.

Facility The Department of Public Works is housed in a collection of buildings at 3801 N. Morris Boulevard. The main building, which includes the offices and work areas of all the divisions, was constructed as a Works Progress Administration project in 1936. In the years following a warehouse building and equipment garage were added in the same style as the main building. The garage was rebuilt following extensive damaged suffered in a 1991 fire. Today the “yard” also includes two compactors and a small storage building acquired in 1999 and originally constructed as a residence/garage.

A 1992 Shorewood Herald article notes the unusual architecture of the buildings whose “facades consist of endless variations of patterns and textures. Creative skilled hands laid a panorama of designs, brick by brick”. The buildings’ unique appearance can be found “nowhere else in the North Shore”.

Though the buildings were originally constructed for use as public works facilities, a design for early 20 th century tasks and equipment poses big challenges in 2013. The main building’s interior has been “remodeled” several times and additions enclose much of the original building. The size and volume of equipment has changed significantly since the 1930’s; unfortunately the buildings’ obvious charm does not make up for the inefficiencies it adds to operations. A 2010 Service Prioritization Study by Springsted Incorporated called the facility “obsolete and inefficient” (p. 15) and noted its “negative impact on operating efficiency” (p.27). Lack of adequate vehicle and equipment storage contributes to several inefficiencies. The primary vehicle storage garage is not large enough to provide space for storing or hitching plows. Plows are stored outside and as weather conditions require transitioning from a salting operation into plowing, operators are required to hitch the plows outdoors in the elements.

Also as noted previously, vehicle garage space is at a premium and the newer and/or more expensive pieces of equipment are stored inside. The small space requires the vehicles to be parked several deep. At the start of the work day this necessitates additional time as vehicles are moved to access others. Similarly at the end of the work day, additional time is required to jockey the vehicles into position for the night. Each day a “barn

Public Works Strategic Plan 2013 6 boss” is assigned this task which can take as much as 20 minutes. This requires each field crew to return to the yard early to allow time to park all equipment.

Equipment The 1954 public works report includes mention of 78 pieces of equipment, 34 of which were “self-propelled”.

The Department’s fleet has changed, of course, over the last fifty plus years. Not only has equipment been modernized, but specialization of the fleet has been made with a conscious recognition of staffing. This reduction has been possible only because of the mechanized processes which are supported by the specialized equipment available.

Today the DPW fleet consists of nearly 90 pieces of equipment. Of these, 60 are motorized with the remainder trailered apparatus such as leaf vacuums, air compressor and storage units. More than any time in past history, the fleet is the backbone of the department and requires continual maintenance by our small team of highly trained and skilled mechanics.

STAFF SURVEY INFORMATION As part of the strategic planning process, the DPW staff participated in an on-line confidential survey. 16 staff members responded which produced an excellent response rate of 84%. . A brief summary follows. Nine questions were included in the survey, they were: 1. How long have you worked for the Village? 2. What is your primary work area? 3. What are the top two or three items that should be considered for the long term success of the department? 4. The level of coordination and cooperation within our department is? 5. The level of communication within our department is? 6. Do you believe there are things that can be done to improve the efficiency of the department? 7. List the top two strengths of the department? 8. List the top two areas where you believe the department can improve? 9. How would you describe the overall culture within the department?

Overall the survey produced the following findings: • Just fewer than 70% of the respondents believe the level of coordination and cooperation is either Very Good or Good. • Over 56% of the respondents believe the level of communication in the department is either Fair or Poor. • 87.5% of the respondents believe there are actions that can be taken to improve departmental efficiency. • Just fewer than 70% of the respondents believe the overall culture within the department is either Very Good or Good.

Public Works Strategic Plan 2013 7 The major themes from the written comments include the following: • Focus on consistent and timely communication • Invest in the staff through training and development • Invest in facilities and equipment • Maintain the high level of customer service • Evaluate the operating structure (foreman position) • Enhance the team concept within the department

This information will be used to help prioritize on-going activities and Action Steps within the Strategic Plan.

OPERATIONAL STRENGTHS Experienced Work Force The most important asset to any organization is its people. In the case of the Shorewood Department of Public Works, our people are an experienced, veteran work force. Years of service in the department range from just months to twenty eight, with a total combined service of 295 years.

Due in part to their longevity, many of our veteran employees have had an opportunity to work in multiple divisions, receiving training and gaining experience across many functions of the department. For example, our utility crew includes former foresters, route collectors and equipment operators. In other cases, employees come to the Village with past job experience which translates well to our operations.

Employees routinely receive training outside their specific job classifications, including pavement maintenance, excavation safety procedures and winter operations.

As noted in the 2010 Police and Public Works Service Prioritization Study , the Department’s current organizational structure provides significant operational benefits. The housing of the separately funded Shorewood Sewer Utility and the Shorewood Water Works within the Department of Public Works allows the frequent use of utility crew members to supplement crews for DPW tasks, primarily bulk leaf collection and winter operations. Conversely, DPW staff is available to assist utility crews in emergency situations such as water main breaks. Cross training our personnel has many benefits including enhancing staff morale and increasing our efficiency and effectiveness.

Wide Range of Service Provision Our skilled and experienced employees bring many talents, allowing the department to provide services outside of traditional public works offerings. This is in part due to a long DPW tradition of employing skilled craftsman who take great pride in their work. The Prioritization Study notes that Shorewood’s “public works services are distinguished from its counterparts by the Village’s emphasis on providing specialized services that contribute to its small town atmosphere”.

Comprehensive and Well-Maintained Fleet Since the 1992 DPW Fire, the Village has followed through on its commitment to rebuild the fleet. Particularly in recent years, the Village Board has recognized the value and efficiencies of highly specialized equipment. Staff reductions, without a corresponding reduction in services, have been largely possible because of the Village’s excellent fleet.

Public Works Strategic Plan 2013 8 “Two Feet from Everything” As the official slogan indicates, Shorewood’s compact nature has great conveniences. The community’s small size and the DPW yard’s proximity is a particular asset as it relates to little road time for our crews to reach job sites. This strength must be carefully managed to ensure that trips and jobs continue to be carefully organized and planned so that a quick trip(s) back to the yard for a forgotten tool do not negate the benefit of the small community.

OPERATIONAL CHALLENGES Aging Workforce The flip side of a seasoned, veteran staff tends to be an aging workforce. In 2013 the average age of the DPW field staff is just under 50. Our workforce is at the cusp of a dramatic change. Just two years ago our average age was 52 and of our nineteen employees, all but two were age 49 or older.

An additional challenge of a veteran workforce is the accumulation of paid time off. In 2013, the cumulative vacation leave for field employees equals 3,600 hours, approximately the equivalent of 1.75 staff people. As noted below, this figure represents a decrease in working hours across the department of nearly eight percent since 2000.

Shorewood Department of Public Works 2000 2010 2013 % change 00-13 union employees 20 19 19 -5.00% average age 41.00 50.95 49.74 21.31% years of service 129 297 295 128.68% total paid time off (hours)* 2,920 3,840 3,600 23.29% working hours 37,880 35,680 34,936 -7.77% * includes vacation, break leave and floating holiday. Does not include sick or injury leave or comp time.

In professions which are highly physical, an older workforce exposes the department and the city to a higher risk of injuries and workplace absences.

Aging Infrastructure The Village of Shorewood was incorporated in 1900 and much of its infrastructure dates from the early part of that century. A large part of the Department’s annual resources – both in terms of funding and labor hours – are devoted to infrastructure maintenance. Perhaps the example most apparent to residents is the Village’s street system; while the department has in recent years made great strides in planning both maintenance and reconstruction of roads through the Pavement Management Plan, a good portion of the department’s operating resources are applied to street maintenance. In 2012, 775 labor hours were spent on the temporary patching of potholes. An additional $5,156 was spent on patching material. Also important to note are the street sweeping costs – much of the temporary patch material dislodges during winter freeze/thaw cycles. This material is then collected during spring street sweeping. 2012 street sweeping totals: over 615 man hours and nearly 200 tons of material disposed.

Public Works Strategic Plan 2013 9 Sanitary and storm sewer collections systems, the municipal water distribution system, the street lighting systems and the Village’s municipal buildings are all aging systems and require continuing maintenance and rehabilitation. Maintaining the aging infrastructure takes away from our ability to be proactive and progressive in our capital planning and management.

Expanding Services Compete for Time and Dollars As noted previously, most of the services provided by the Department in 1954 are still performed today. A few, notably maintaining the Village’s ice skating rinks and the collection of coal ash from basements, have been eliminated. Others have been modified or modernized, including refuse collection from backyards and the operation of central stock rooms (the Department still purchases cleaning and other supplies for all departments). While most of the services from decades past remain, several others have been added to the Department’s list of responsibilities: streetscape maintenance and business district beautification, and recycling program coordination. Neither the department’s staffing level nor has its budget increased in response. Recent demands for “green” services and increased park use and amenities are current examples of additional service offerings expected from the Department without corresponding increases in staff or budget.

State and Federally Mandated Services State and federal mandates, including increases in reporting requirements, are and will continue to be significant challenge for communities, especially small communities like the Village of Shorewood. State storm water regulations will pose increasing strains on the Department’s budget as requirement for the reduction of total suspended solids come on line. The recent replacement of the DPW fleet’s communication radios to comply with FCC narrow banding legislation deferred other necessary capital purchases. Expanding personnel rules and reporting requirements will draw management staff’s time from supervisory duties, planning activities and everyday management activities.

Changing Nature of Department Administration As noted above, sixty years ago the ratio of field staff to managers was five to one; today there is one manager for each ten regular employees, during the summer season this ratio jumps to 1:17. Current DPW management staff supervises and coordinates many more functions than past administrations. While outsourcing services frees time for field staff to focus on other duties, the contract administration of those services requires a significant investment of management staff time. Modern human resource issues, including state and federal employment laws and health regulations, require management staff time previously devoted to employee and organizational development.

OPERATIONAL OPPORTUNITIES Both recent trends in decreased funding and recent state budget proposals will require a very different approach to funding service delivery in the Village of Shorewood. Changes in collective bargaining laws will mean that in the not-too-distant future the means in which we deliver those services may change significantly as well.

As a regular course of action, the department informally evaluates and examines operations in all divisions. The recent changes noted above mean that additional opportunities exist for defining service efficiencies and realigning operations with current fiscal conditions. Specific opportunities for further evaluation are listed on the following page:

Public Works Strategic Plan 2013 10 Services Division • Refuse Collection • Forestry Programs • Street Maintenance

Fleet & Facilities Division • Street Light System Maintenance • Traffic Control System Maintenance • Village Center/Complex support services

Utilities Division • Sewer Televising Program • Water system supply

Shared Service Opportunities • North Shore communities • Shorewood School District

Public Works Strategic Plan 2013 11 SERVICE CATEGORIES The Shorewood DPW exists to provide services to the residents of the Village. Residents depend upon these services and have come to expect them to be provided in an efficient, professional manner. The services offered by the department can be divided into three service categories in ten basic functions. See diagram on next page.

Within these service categories, activities are classified as follows: • Core Services are those services that are vital to the public health and the safety of the community. • Primary Services are services which directly support the Core Services. While not directly affecting public health and safety, without these services the core services would be adversely affected. • Secondary Services are those activities that contribute positively to the quality of life but have no effect on public health or safety and do not directly support the Core Services.

Each of the of service categories identified above is further described on the following pages. Services which are currently contracted services are indicated in italicized font. The service categories are color coded and consistent between each category.

Public Works Strategic Plan 2013 12 COLLECTIONS – Services Division The Collections department is responsible for collecting and disposing of all refuse, yard waste and brush material in the Village. While curbside recycling collection is currently provided under contract by Waste Management, the Collections staff is responsible for maintaining the Village’s recycling center and staffing the operation on the Saturdays which is open to the public.

The department is currently staffed by three Route Collectors. The Village is divided into three refuse collection routes run Monday through Wednesday of each non-holiday work week. Yard waste routes parallel refuse routes and this material is collected in the afternoons following the regular routes in season, April through November. Special collections are performed by two crew members on Thursday mornings. A third route collector is assigned to the task of chipping curbside brush in season. On Friday mornings one route collector attends to the refuse cans in the business district, parks and Village Center complex. If necessary, the chipper route is also finished on Friday.

The bulk (vacuum) leaf collection task is generally performed by staff outside the collections department. Regular refuse collection routes run year-round and collections staff are available to assist with this task on Thursdays and/or Fridays.

For the time periods not noted above, collections staff is available for reassignment to assist other departments or divisions.

Public Works Strategic Plan 2013 13 FORESTRY & PARKS – Services Division The Forestry department is responsible for the maintenance and enhancement of the urban forest and the green spaces within the Village. Forestry management includes tree pruning, inspection, treatment, removal and replacement. The Forestry crew cares for over 6,200 street trees and hundreds more public park trees. Accepted urban forestry valuation methods estimate the value of Shorewood’s urban forest at over $15 million. Parks department responsibilities include park, open space and streetscape landscape maintenance. Employees in this department area also responsible for irrigation system maintenance and providing services or assistance in the operation of the River Park athletic fields and buildings. More so than most of the other services provided by DPW staff, the primary and secondary services provided are extremely labor intensive.

The department is currently staffed by three full time employees: Forestry Leader, Forester II and Forester I/Horticulturalist. During the summer months, the Forester I directs a seasonal (student) crew to conduct all landscape maintenance activities. In 2010, an Urban Forestry Intern position was utilized to implement an Emerald Ash Borer treatment program.

Employees in this department are the backbone of the fall bulk leaf collection crews and often are the primary winter maintenance operation providers.

Public Works Strategic Plan 2013 14 STREETS & ALLEYS – Services Division The Streets department is tasked with maintaining Village streets.

The department services are currently provided by one Equipment Operator. The primary duties are patching pot holes, street sweeping and assisting with the coordination of utility cut repairs. The employee typically assigned to this department is often used to supplement Collections and other department tasks as needed.

A number of services currently performed by private contractors fall within this category: annual crackfill program, annual pavement marking and all capital construction performed under the Village’s Pavement Management Program.

Public Works Strategic Plan 2013 15

WINTER OPERATIONS – Services Division Winter Operations core services are critical public safety services. The Winter Operations Manual adopted by the Department in 2006 specifically outlines these services and references streets, alleys and sidewalks.

Winter services are provided by all or part of the DPW/Utility crews dependent upon the storm event. In severe storm scenarios staff “would have to fight the storm around the clock” on 12 hour shifts. Staffing to provide core services for this effort would require nine employees per shift, or a total of 18 staff. Any storm over four inches is generally staffed by at least seven employees overnight, with storm clean-up and refuse collection tasks performed the following day by a new crew.

Alleys are plowed only when a single storm event is greater than four inches or subsequent snow events have accumulated to a point requiring removal.

Public Works Strategic Plan 2013 16 BUSINESS DISTRICT SUPPORT – Services Division In recent years the services offered by the Department in support of the Business District and Village Special Events has increased dramatically. Tasks associated with this service category are generally performed by the Services Division though the Fleet & Facilities Division also performs several core services. The Utility Division frequently supports these efforts by supplementing labor crews.

Public Works Strategic Plan 2013 17

VEHICLE MAINTENANCE The Vehicle Maintenance department keeps the DPW, Police and Planning and Development Department fleets in good operating condition and ready to function in any emergency.

Vehicle Maintenance services are provided by two full time mechanics. Over time, the specialization of the equipment supporting DPW functions has increased significantly, requiring a corresponding increase in both the time and skill level of the crew.

In recent years mechanics have been utilized more frequently to support core and primary services in other departments and divisions reducing their available time in the garage. This is the primary reason that maintenance of the Shorewood School District vehicles was discontinued in 2008. Major items, including engine and drive train replacements or overhauls, are not done in-house and are sent out for repair.

Public Works Strategic Plan 2013 18

ELECTRICAL MAINTENANCE The Electrical Maintenance department is responsible for the operation and maintenance of the Village’s streetlight systems, traffic control operations and regulatory and informational signage. Additional duties include the maintenance of Village building electrical components and fixtures, performing building signage and lettering tasks (Village Center/Village Hall), maintaining, delivering and collecting barricades for block parties and Village celebrations and maintaining the electrical and traffic control system records in the Village’s GIS system.

The department is currently staffed by a Chief Electrician position which is supplemented in emergency repair situations by the Craftsman from the Building Maintenance department.

Public Works Strategic Plan 2013 19

BUILDING MAINTENANCE The Building Maintenance department keeps all of the Village’s buildings and their mechanical components in working order. The Village currently maintains 13 buildings: Village Hall, Village Center, Public Safety Building, Public Works main building, DPW Upper Garage, DPW Warehouse, DPW North Annex building, Hubbard Lodge, River Club, Scout Cabin, Boat House, Atwater Beach House and the River Park Pavilion.

In addition to building maintenance tasks, this department also provides support for elections set-up and support for Village Center meeting room set-up/take downs.

Building Maintenance services are provided by a full-time Chief Craftsman and a Craftsman positions split between the Building and Electrical maintenance departments.

Public Works Strategic Plan 2013 20

SEWER UTILITY The Sewer Utility protects the health, safety and environment of the Village of Shorewood through the cost- effective and efficient collection and conveyance of wastewater in accordance with applicable laws.

Maintenance of the sewer collection system is performed by the Utility personnel: three Utility Operators, two Utility Equipment Operators and a Utility Foreman. This group of employees is also responsible for the operation and maintenance of the Village’s water distribution system and as such these six positions are funded half each by the Sewer Utility Fund and the Water Utility Fund.

Public Works Strategic Plan 2013 21

WATER UTILITY The Water Utility is charged with maintaining a safe supply of potable water to the community. The Village of Shorewood is currently a wholesale customer of the Milwaukee Water Works; as such the Utility’s principal function is to maintain the infrastructure used to supply the water.

Distribution system maintenance and associated regulatory tasks are performed by the Utility personnel: three Utility Operators, two Utility Equipment Operators and a Utility Foreman. This group of employees also responsible for the operation and maintenance of the Village’s sewer collection system and as such these six positions are funded half each by the Sewer Utility Fund and the Water Utility Fund.

Public Works Strategic Plan 2013 22 STRATEGIC PRIORITY AREAS The foundation of this Strategic Plan is five strategic priority areas. Each of these areas includes major goals for successful continued operation of the department. While these goals may not specifically address each of the routine activities of the department, the strategic priority areas provide direction to the department. The strategic priority areas are: 1. Financial Effectiveness 2. Infrastructure Management 3. Community Character 4. Customer Service and Communication 5. Employee Excellence

Each priority area includes an overall goal statement. There are 16 objectives within the Plan. Each objective includes action plans with specific ideas, tasks and steps to implement the objective and strategy.

Public Works Strategic Plan 2013 23

FINANCIAL EFFECTIVENESS Goal Statement: Provide mandated and desired services at the best value to Shorewood residents.

Objective 1. Enhance services by improving business processes. Action Plan: □ Develop written policy and procedure manuals for each DPW service area. □ Review and implement updated best management practices as appropriate □ Evaluate and re-establish benchmarks for regular tasks.

Objective 2. Regularly review services to identify service efficiencies. Action Plan: □ Identify, prioritize and implement new technologies that can be used to improve services and work processes. □ Regularly review core, primary and secondary service functions to evaluate possible opportunities for service insourcing or outsourcing. □ Periodically evaluate organization structure to identify opportunities for service efficiencies. • Department reorganization • Restructuring of job classifications • Review shared service or collaborative opportunities with other agencies

Objective 3. Ensure facilities and equipment contributes to service delivery objectives. Action Plan: □ Continue annual update of Vehicle Acquisition and Replacement Program (VARP) and Equipment Acquisition and Replacement Program (EARP). □ Develop Facility Improvement and Maintenance Program (FIMP). □ Periodically evaluate DPW yard facilities to identify facility improvements which might result in increased efficiencies.

Objective 4. Survey decision makers and residents on a periodic basis to determine service priorities. Action Plan: □ Regularly undertake service prioritization exercise with Village Board. □ Periodically repeat service prioritization exercise with residents and community leaders. □ Utilize available survey instruments to gauge desires of community: • Village-wide surveys • Web surveys • Customer satisfaction surveys

Public Works Strategic Plan 2013 24

INFRASTRUCTURE MANAGEMENT Goal Statement: Operate, maintain, and improve our infrastructure to optimize its intended function, serve residents’ needs, and protect the property, health and safety of the residents and visitors of the Village.

Objective 1. Develop infrastructure management plans. Action Plan: □ Update existing infrastructure management plans or develop new programs as appropriate. • Sewer Facility Plan • Pavement Management Plan • Water Facility Plan • Stormwater Management Plan • Streetlight Replacement Program • Traffic Control and Signage Program • Sidewalk Replacement Program • EAB, Pest and Hazard Tree Programs

Objective 2. Review existing standards and continue to strive to improve processes and details which will ensure efficient, effective and consistent development of infrastructure improvements. Action Plan: □ Incorporate infrastructure management plans into Capital Improvement Program. □ Review annually as a part of budget process.

Objective 3. Utilize technologies to more comprehensively and accurately record infrastructure systems, system improvements and maintenance. Action Plan: □ Support and enhance existing GIS programs with annual budget allocation. □ Develop in-truck system for use by sewer, water, electric, signal and forestry crews. □ Support GIS system with regular training.

Public Works Strategic Plan 2013 25 COMMUNITY CHARACTER Goal Statement: Support Shorewood’s unique personality through the continuous enhancement of quality of life issues, including proactive compliance with environmental regulations, the greening of infrastructure and the maintenance of public green and gathering spaces.

Objective 1. Implement proactive programs to improve aesthetics and address community-identified priorities. Action Plan: □ Develop plan and identify funding sources for increased and enhanced streetscape maintenance. □ Develop plan and identify funding sources for increased and enhanced park and open space maintenance. □ Review graffiti abatement program.

Objective 2. Enhance and improve community-wide educational program and opportunities. Action Plan: □ Expand existing storm water education programs to all age groups. □ Improve recycling education and outreach programs.

Objective 3. Positively impact the community’s sustainability movement. Action Plan: □ Explore opportunities to reduce the impact of public works and other Village operations on energy and the environment.

Public Works Strategic Plan 2013 26

CUSTOMER SERVICE AND COMMUNICAITON Goal Statement: Enhance the ability to provide services and information that meets or exceeds the expectations of the residents and public.

Objective 1. Serve the public with well-trained, knowledgeable employees, providing consistent service in our programs and activities. Action Plan: □ Provide regular, meaningful training in customer service standards. □ Define processes to insure prompt, accurate responses to all resident inquiries.

Objective 2. Support a well-informed and engaged public. Action Plan: □ Develop a community outreach program. • Continue and enhance use of the Village website to provide information on public works projects, programs and services. • Prepare annual reports to the community and Village Board.

□ Develop a proactive public awareness program. • • Enhance the department’s presence at major community activities including the July 4th parade, National Night Out and others. • Develop and implement a community-wide program to recognize National Public Works Week, including an open house or other community-targeted activity.

□ Frequent communication of policies and practices. • Weekly Village Manager’s Memo articles. • Shorewood Today articles. • Seasonal reminders to residents, staff and Village Board.

Objective 3. Provide residents with access to services utilizing up-to-date technology. Action Plan: □ Develop and implement web tools for service delivery and payment.

Objective 4. Continually measure effectiveness of communication and services to residents. Action Plan: □ Develop and implement survey mechanisms for resident contacts. • On-line survey option. • Mailed survey card.

Public Works Strategic Plan 2013 27 EMPLOYEE EXCELLENCE Goal Statement: Develop and maintain an exceptionally qualified and well-trained workforce to implement the Department’s strategic plan, vision and mission .

Objective 1. Ensure all employees are healthy, safe and secure in the workplace. Action Plan: □ Develop annual training plans for all employees and management staff. • Survey employees regarding training needs. • Make use of all training resources to ensure utilization of the best and most cost-effective training. • Encourage divisions and division leaders to arrange and offer trainings. • Encourage employees to seek training opportunities to improve their skills on their own time. □ Develop a succession plan. □ Continue to encourage team building and commitment. • Meet with Division employees at least monthly. • Develop periodic team activities. • Hold informal “brown bags” throughout the year. □ Encourage employee wellness. • Develop wellness program.

Objective 2. Utilize existing employee Safety Committee to continuously improve work practices that add to the safety of employees and the general public. Action Plan: □ Maintain up-to-date and comprehensive safety plans in compliance with state and federal work safety regulations. □ Develop comprehensive and relevant employee safety training programs. □ Institute a program for post-accident review. □ Develop written manual related to public safety procedures. □ Maintain and enhance current safety awards program to continually increase safety awareness.

Objective 3. Create a positive culture of performance and accountability. Action Plan: □ Update existing job descriptions. □ Conduct annual employee performance reviews. □ Identify 360° review opportunities.

Public Works Strategic Plan 2013 28

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD Agenda Item: Consider 2021 Trick or Treat. Date: October 5, 2020 Presenter: Rebecca Ewald, Village Manager Department: Village Manager’s Office History – Please include a timeline of historical relevant events related to this agenda item. This may include previous Village Board action, policies, planning documents, etc. If able, hyperlink to previous agenda packets (include page number) to reference information. If there is no relevant history, N/A should be entered in this space.

1. June 15, 2020 – the Village Board scheduled community Trick or Treat on October 31 from 4 p.m. – 7 p.m. 2. September, 2020 – the Centers for Disease Control and Prevention and Wisconsin Department of Health Services stated that door to door trick-or-treat has the potential to spread the virus that causes COVID-19. The North Shore Health Department (NSHD) recommends that communities not schedule village or city-wide trick-or-treat events this year to avoid large gatherings of children and families. If communities and neighborhoods move forward with scheduled trick-or-treat, NSHD recommended guidelines to minimize the risk of transmission.

Agenda Item Discussion – Please provide a summary of the agenda item along with bullet points highlighting the main items and key issues to be discussed.

There are no communities that we are aware in Milwaukee County that have canceled a previously scheduled time/date for Trick or Treat.

The other six North Shore communities anticipate moving forward with Trick or Treat at the scheduled ICC time of 1 p.m. – 4 p.m. on October 31 and will be providing the NSHD guidelines to the community.

Bayside – scheduled it and has received positive support for holding it; the item is anticipated to be confirmed by their Village Board on 10/15

Brown Deer – is not listing this item for discussion with the Village Board

Fox Point – is not listing this item for discussion with the Village Board and has received positive support for holding the event

Glendale – is not listing this item for discussion with the City Council

River Hills – will be listed on the 10/21 agenda, but anticipated to confirm the event. It is does not generate large crowds in their municipality.

Director Christiansen will be in attendance at our meeting on Monday to respond to any additional questions.

Community and Business Outreach – If applicable, did you notify the community groups and businesses that are directly impacted by this agenda item. Please specify in attached

communication plan how community groups and businesses will be informed of action after Village Board consideration.

____ Yes __X__ No

If Yes, identify how and what community groups and businesses were notified.

Action Required / Recommended – Please include the recommended motion or possible actions for this agenda item.

The Board is requested to provide staff with direction on how to proceed with the scheduled community Trick or Treat in 2020. Attachments – Please list the following attachments and supporting documents for this agenda item. Some attachments may be hyperlinked. Include Fiscal notes, if applicable, as the first attachment following this memorandum. Attachments may include: agreements/contracts, presentation materials, letters, service proposals, etc.

Village Attorney’s Office

Nathan J. Bayer William P. Dineen

MEMORANDUM

TO: Village Board

CC: Village Manager

FROM: Nathan Bayer, Village Attorney

DATE: October 1, 2020

RE: Application of State and Local COVID 19 Regulations as Applied to Schools

The purpose of this memorandum is to address 1) the type of COVID related regulations that may apply to a school, and more particularly, a private school, and 2) how those regulations may be enforced.

Pursuant to the governor’s latest Executive Order #90 related to COVID, issued on September 22, 2020, the Department of Health Services (“DHS”) continues to be designated “as the lead agency to respond to the public health emergency.” DHS has been directed to “take all necessary and appropriate measures to prevent and respond to COVID-19.” Per Wis. Stat. §251.05(3)(e) and Wis. Stat. §250.042(1), when the Governor declares a state of emergency under Wis. Stat. §323.10 in this manner, the secretary of DHS “may designate a local health department as an agent of the department and confer upon the local health department, acting under that agency, the powers and duties of the public health authority.” As such, DHS and the local health department are the primary enforcement entities associated with COVID related matters.

In addition to the broad powers granted to DHS under Executive Order #90, some other statutory requirements related to communicable diseases in public or private schools include the following:

• If a teacher, school nurse or principal of any school or day care center knows or suspects that a communicable disease is present in the school or center, he or she shall at once notify the local health officer. Wis. Stats. §252.21(1). • DHS may close a school to control outbreaks or epidemics. Wis. Stats. §252.02(3). • During a disease outbreak, DHS may order a school to exclude students who are not immunized. Wis. Stats. §252.04(7). (potentially applicable in the future if a vaccine is ever developed)

There is also a current statewide mask mandate, pursuant to Emergency Order #1, which was also executed by the Governor on September 22, 2020. A copy of this Order is

Crivello Carlson S.C., 710 N. Plankinton Ave., Milwaukee, WI 53203 Phone: (414) 271-7722 ● Fax: (414) 271-4438

attached. It states that “This Order shall expire on November 21, 2020, or by a subsequent superseding emergency order.” If the current situation does not substantially improve, I anticipate that the Order will be renewed.

My opinion is that the Governor’s Order, which generally requires masks indoors and in some outdoor “enclosed spaces,” applies to public and private schools. Violators of the order are subject to a civil forfeiture “of not more than $200” pursuant to Wis. Stat. §323.28. The police department is authorized to issue such forfeitures.

The Village of Shorewood also has an ordinance that essentially mimics the state Order. However, as a practical matter, there is no enforcement mechanism built into the provision, other than providing an educational letter to an offending party.

Here is a helpful link to state guidelines for schools: https://www.dhs.wisconsin.gov/covid-19/schools.htm

Here is a link to face covering questions related specifically to schools from the Wisconsin Department of Public Instruction: https://dpi.wi.gov/administrators/e-mail/clone-regulatory-flexibility-framework-update

Crivello Carlson S.C., 710 N. Plankinton Ave., Milwaukee, WI 53203 Phone: (414) 271-7722 ● Fax: (414) 271-4438

EMERGENCY ORDER #1

Relating to Requiring Face Coverings

WHEREAS, Wisconsin is in the midst of a pandemic that is growing at a near-exponential rate, causing illness and death that is devastating Wisconsin families, straining our health care system, and crippling our economy;

WHEREAS, the only way Wisconsinites can stay safe, save our health care system, and revitalize our economy is to slow the spread of COVID-19;

WHEREAS, without a vaccine or more effective means of treating the disease, the only tools we have to slow the spread of the disease is to stay apart and wear a mask when we cannot stay apart;

WHEREAS, college and university students are driving the increase in cases, with the highest rate of new COVID-19 cases in 18-24 year-olds;

WHEREAS, face coverings are a proven, effective way to slow the spread of COVID-19 without having a significant impact on people’s day-to-day lives;

WHEREAS, without measures to slow the spread of COVID-19, especially among the college-age population, Wisconsin and Wisconsinites will suffer from more unnecessary illness, vulnerability from an overwhelmed health care system, and insecurity from an unstable economy;

WHEREAS, “Our Constitution principally entrusts ‘[t]he safety and the health of the people’ to the politically accountable officials of the States ‘to guard and protect.’” S. Bay United Pentecostal Church v Newsom, 140 S. Ct. 1613, (Mem)–1614 (2020) (quoting Jacobson v. Massachusetts, 197 U.S. 11, 38 (1905));

WHEREAS, Section 323.12(4)(b) of the Wisconsin Statutes authorizes the Governor to issue “such orders as he or she deems necessary for the security of persons and property” during an emergency; and

WHEREAS, based on input from state and local public health officials, medical professionals, and business leaders, I have determined that a statewide face covering requirement is necessary to protect persons throughout the State of Wisconsin from COVID-19.

NOW, THEREFORE, I, TONY EVERS, Governor of the State of Wisconsin, by the authority vested in me by the Constitution and the laws of this state, and specifically Section 323.12 of the Wisconsin Statutes, hereby order the following:

1. DEFINITIONS.

a. “Enclosed space” means a confined space open to the public where individuals congregate, including but not limited to outdoor bars, outdoor restaurants, taxis, public transit, ride-share vehicles, and outdoor park structures. b. “Face covering” means a piece of cloth or other material that is worn to cover the nose and mouth completely. A “face covering” includes but is not limited to a bandana, a cloth face mask, a disposable or paper mask, a neck gaiter, or a religious face covering. A “face covering” does not include face shields, mesh masks, masks with holes or openings, or masks with vents.

c. “Physical distancing” means maintaining at least six feet of distance from other individuals who are not members of your household or living unit.

2. FACE COVERING REQUIRED. Every individual, age five and older, in Wisconsin shall wear a face covering if both of the following apply:

a. The individual is indoors or in an enclosed space, other than at a private residence; and;

b. Another person or persons who are not members of individual’s household or living unit are present in the same room or enclosed space.

Face coverings are strongly recommended in all other settings, including outdoors when it is not possible to maintain physical distancing.

3. EXCEPTIONS.

a. Individuals who are otherwise required to wear a face covering may remove the face covering in the following situations:

i. While eating or drinking.

ii. When communicating with an individual who is deaf or hard of hearing and communication cannot be achieved through other means.

iii. While obtaining a service that requires the temporary removal of the face covering, such as dental services.

iv. While sleeping.

v. While swimming or on duty as a lifeguard.

vi. While a single individual is giving a religious, political, media, educational, artistic, cultural, musical, or theatrical presentation for an audience, the single speaker may remove the face covering when actively speaking. While the face covering is removed, the speaker must remain at least 6 feet away from all other individuals at all times.

vii. When engaging in work where wearing a face covering would create a risk to the individual, as determined by government safety guidelines.

viii. When necessary to confirm the individual’s identity, including when entering a bank, credit union, or other financial institution.

ix. When federal or state law or regulations prohibit wearing a face covering.

b. In accordance with CDC guidance, the following individuals are exempt from the face covering requirement in Section 2: i. Children between the ages of 2 and 5 are encouraged to wear a mask when physical distancing is not possible. The CDC does not recommend masks for children under the age of 2.

ii. Individuals who have trouble breathing.

iii. Individuals who are unconscious, incapacitated, or otherwise unable to remove the face covering without assistance.

iv. Individuals with medical conditions, intellectual or developmental disabilities, mental health conditions, or other sensory sensitivities that prevent the individual from wearing a face covering.

v. Incarcerated individuals. The Wisconsin Department of Corrections shall continue to comply with COVID-19 protocols to ensure the health and safety of its staff and individuals in its care. Local governments are strongly encouraged to continue or create COVID-19 protocols to ensure the health and safety of their staff and individuals in their care.

4. LEGISLATURE AND JUDICIARY. State facilities or offices under the control of the Wisconsin State Legislature or the Wisconsin Supreme Court are exempt from this Order. The Wisconsin State Legislature and the Wisconsin Supreme Court may establish guidelines for face coverings that are consistent with the specific needs of their respective branches of government.

5. PRESERVATION OF MEDICAL SUPPLIES. To conserve limited supplies of N95 masks and other medical-grade supplies, individuals are discouraged from using such supplies as face coverings.

6. LOCAL ORDERS. This Order supersedes any local order that is less restrictive. Local governments may issue orders more restrictive than this Order.

7. ENFORCEMENT. This order is enforceable by civil forfeiture of not more than $200. Wis. Stat. § 323.28.

8. SEVERABILITY. If any provision of this Order or its application to any person or circumstances is held to be invalid, the remainder of the Order, including the application of such part or provision to other individuals or circumstances, shall not be affected and shall continue in full force and effect. To this end, the provisions of this Order are severable.

9. DURATION. This Order shall enter into effect immediately. This Order shall expire on November 21, 2020, or by a subsequent superseding emergency order.

IN TESTIMONY WHEREOF, I have hereunto set my hand and caused the Great seal of the State of Wisconsin to be affixed. Done at the Capitol in the City of Madison this twenty-second day of September in the year of two thousand twenty.

TONY EVERS Governor

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD Agenda Item: Voucher Report

Presenter: Mark Emanuelson Department: Finance

Overview – Consistent with the Village’s Policy #21, Purchasing and Accounts Payable, the attached reports have been prepared by the Finance Department for presentation to the Village Board.

In addition to providing the information required for the Village Board to maintain the general oversight of expenditures, these reports also serve to enhance the transparency of the Village’s expenditures of public funds by making these reports part of the public record.

Please feel free to contact me if there are any questions on specific items.

Vision 2025 Plan – Financial Responsibility

Sustainability – N/A

Recommended motion – Move to accept the attached presentation of accounts reports.

Fiscal Note / Budget Impact – To the best of our knowledge, these items have been processed in accordance with the Village’s purchasing policies as administered by the applicable department heads.

Attachments: - Accounts Payable and Payroll Vouchers Summary Detailed Presentation of Accounts Meeting Date 05/04/2020 VILLAGE OF SHOREWOOD, WISCONSIN CLERK-TREASURER'S OFFICE MEMO

DATE: October 5, 2020 TO: Budget and Finance Committee FROM: Finance Office COPY TO: Village Board RE: Accounts Payable and Payroll Vouchers for Presentation and Approval

Presented for your approval are the following accounts payable vouchers: 09/18/20-09/30/20

100 - General Fund 280,939.86 200 - Library 5,940.70 210 - Senior Services 1,842.70 230 - Shorewood Today Magazine 6,645.00 300 - Debt Service Fund 40,356.26 400 - Capital Projects Fund 23,342.50 410 - TIF #1 - 430 - TIF #3 264,828.13 440 - TIF #4 - 450 - TIF #5 320,311.25 600 - Parking Utility Fund 878.32 610 - Water Utility Fund 11,402.80 620 - Sewer Utility Fund 44,911.58 700 - CDA - 800 - Property Tax Fund - 900 - Cash Fund - Subtotal: $ 1,001,399.10 PLUS: Payroll vouchers per check register dated 9/25/20 185,860.82

Grand Total $ 1,187,259.92

Begin Ck # End Chk # Accounts Payable Checks: 35821 35821 Accounts Payable Electronic Checks: 2469 2480 Payroll Checks: 2813 2813 Payroll Direct Deposits: DD20925 DD21018 Payroll Electronic Check Remittances: EFT1379 EFT1390 09/30/2020 10:38 AM INVOICE GL DISTRIBUTION REPORT FOR VILLAGE OF SHOREWOOD Page: 1/11 User: LPrentki INVOICE DUE DATES 09/18/2020 - 09/30/2020 DB: Village Of Shorewood BOTH JOURNALIZED AND UNJOURNALIZED PAID

GL Number Inv. Line Desc Vendor Invoice Desc. Invoice Due Date AmountCheck # Fund 100 General Fund Dept 0000 100-0000-15220 Prepaid Postage - Hassler (meter)QUADIENT LEASING USA, INC.POSTAGE REPLENISH FOR MACHINE-SEPT 20092220 09/30/20 3,000.00 2473 100-0000-21150 Other Accrued Payables LAW, INC. HEALTH TRUST VEBA PREMIUMS - POLICE DEPT-SEPT 202022792 09/30/20 204.00 35852 100-0000-21520 GENERAL CLASS WI DEPT OF EMPLOYEE TRUSTMONTHLY FUNDS RETIREMENT PREMIUMS - AUGUST0049512 2020 09/30/20 29,947.39 2479 100-0000-21520 PROTECTIVE SERVICE WI DEPT OF EMPLOYEE TRUSTMONTHLY FUNDS RETIREMENT PREMIUMS - AUGUST0049512 2020 09/30/20 30,196.08 2479 100-0000-21520 ADDITIONAL CONTRIBUTIONS WI DEPT OF EMPLOYEE TRUSTMONTHLY FUNDS RETIREMENT PREMIUMS - AUGUST0049512 2020 09/30/20 500.00 2479 100-0000-21530 Health Insurance Payable WCA GROUP HEALTH TRUST-UMRHEATH INSURANCE PREMIUMS - SEPT 20209715363 09/30/20 123,764.76 2475 100-0000-21531 DENTAL VILLAGE PORTION DELTA DENTAL PLAN OF WI,DENTAL INC PREMIUMS - SEPTEMBER 2020 1487456 09/30/20 4,152.98 2470 100-0000-21531 DENTAL VILLAGE PORTION DELTA DENTAL PLAN OF WI,DENTAL INC PREMIUMS - AUGUST 2020-RETIREES1487457 09/30/20 752.07 2470 100-0000-21531 Dental Insurance Payable SUPERIOR VISION INS. PLANVISION OF WI,INS. IN PREMIUM-SEPT 20 443532 09/30/20 533.51 35873 100-0000-21550 Union Dues Payable WI COUNCIL 32 PER CAPITAUNION TAX DUES-SEPTTRUST 2020 SEPT 20 09/30/20 31.43 35884 100-0000-21580 Garnishments Payable WI SCTF CHILD SUPPORT 09/25/2020 092520 09/30/20 2,022.18 35886 100-0000-21590 Disability Insurance PayableSTANDARD INSURANCE COMPANYP-DISABILITY 10/1/20-10/31/20 OCT 2020 09/30/20 381.77 35869 100-0000-24213 Sales Tax Due State WI DEPT OF REVENUE - SALESSALES TAX AND STADIUM TAX -AUG 20 AUG 20 09/30/20 516.49 2480 100-0000-24213 Sales Tax Due State BRANECKY, MELANIE REFUND - E. SHOREWOOD - OCT 2020 2020-09-23 09/30/20 2.61 35830 Total For Dept 0000 196,005.27 Dept 1100 Board 100-1100-53140 COVID - Used for video conferenceZOOM.US calls888-799-9 COVID - Used for video conference calls08/07/2020 09/18/20 210.90 2469 100-1100-53140 zoom 2 account ZOOM.US 888-799-9666 WWW.ZOOM.zoom 2 account 08/04/2020 09/18/20 27.28 2469 100-1100-53140 zoom 2 account ZOOM.US 888-799-9666 WWW.ZOOM.zoom 2 account 07/31/2020 09/18/20 158.15 2469 100-1100-53140 Communications/PublicationsMILWAUKEE JOURNAL SENTINELPUBLI C HEARING NOTICE 9/8 0003479168 09/30/20 130.48 35857 Total For Dept 1100 Board 526.81 Dept 1200 Court 100-1200-52120 Professional Fees - Court LegalCRIVELLO- CARLSON S.C. AUGUST 2020- MUNICIPAL COURT PROSECUTION1302-145811 09/30/20 7,293.50 35835 Total For Dept 1200 Court 7,293.50 Dept 1410 Manager 100-1410-51900 ICMA virtual conference registrationINTERNATION 202-962-3 ICMA virtual conference registration07/30/2020 09/18/20 199.00 2469 100-1410-52990 Manager's weekly e-newsletterEIG*CONSTANTCONTACT.CO Manager's855-22955 weekly e-newsletter 08/10/2020 09/18/20 70.00 2469 100-1410-53100 Adobe Pro monthly subscriptionADOBE fee ACROPRO - TM SUBS 408-536-6Adobe Pro monthly subscription fee -08/11/2020 TM 09/18/20 15.81 2469 100-1410-53140 Used to showcase Shorewood BC.BASECAMPToday magazin 2 2870262 312-281-5Used to showcase Shorewood Today magazine08/24/2020 09/18/20 20.00 2469 100-1410-53140 Used to showcase Shorewood BC.BASECAMPToday magazin 2 2870262 312-281-5Used to showcase Shorewood Today magazine07/24/2020 09/18/20 20.00 2469 100-1410-53140 Used to store photos, articlesISSUU and 844-477-8 archi Used to store photos, articles and archived08/20/2020 issues of09/18/20 Shorewood Today 39.00 2469 100-1410-53200 ICMA annual membership INTERNATION 202-962-3 ICMA annual membership 07/28/2020 09/18/20 1,044.00 2469 100-1410-53200 monthly subscription Milwaukee Journal 888-426-0monthly subscription 08/21/2020 09/18/20 7.99 2469 100-1410-56110 Credit Fraud Charge PROV FR CR Microsoft*StoreCredit # Fraud Charge 08/11/2020 09/18/20 (2,769.33) 2469 Total For Dept 1410 Manager (1,353.53) Dept 1420 Clerk / Customer Service 100-1420-46334 Shorewood Blvd - L BRANECKY, MELANIE REFUND - E. SHOREWOOD - OCT 2020 2020-09-23 09/30/20 47.39 35830 100-1420-52930 Credit Card Fees POINT N PAY CREDIT CARD FEES-AUGUST 20 5823-2020-8-V.1 09/30/20 98.76 2472 100-1420-53100 Adobe Pro monthly subscriptionADOBE fee ACROPRO - DDH SUBS 408-536-6Adobe Pro monthly subscription fee -08/11/2020 DDH 09/18/20 14.99 2469 100-1420-53100 Election supplies Amazon.com*MF35152E2 Amzn.com/bElection supplies 08/13/2020 09/18/20 30.99 2469 100-1420-53100 Flash drives - Open recordsOFFICE request DEPOT #141 MILWAUKEEFlash drives - Open records request 08/03/2020 09/18/20 21.99 2469 100-1420-53500 Social distancing decals TRAFFICSAFETYWAREHOUSE Social877966101 distancing decals 08/03/2020 09/18/20 125.60 2469 100-1420-53500 Voting Supplies ELECTION SYSTEMS & SOFTWARETOTE BINS FOR DS200BALLOT BOX 1154839 09/30/20 785.07 35839 Total For Dept 1420 Clerk / Customer Service 1,124.79 Dept 1510 Finance 100-1510-48900 Credit Fraud Charge INTEREST REVERSAL Credit Fraud Charge 08/11/2020 09/18/20 (33.97) 2469 100-1510-53200 Prime Membership B2B Prime*MV34V3IO0 Amzn.com/bPrime Membership 07/30/2020 09/18/20 179.00 2469 Total For Dept 1510 Finance 145.03 09/30/2020 10:38 AM INVOICE GL DISTRIBUTION REPORT FOR VILLAGE OF SHOREWOOD Page: 2/11 User: LPrentki INVOICE DUE DATES 09/18/2020 - 09/30/2020 DB: Village Of Shorewood BOTH JOURNALIZED AND UNJOURNALIZED PAID

GL Number Inv. Line Desc Vendor Invoice Desc. Invoice Due Date AmountCheck # Fund 100 General Fund Dept 1900 Other General Admin 100-1900-51325 Flexible Benefit Admin FeesDIVERSIFIED BENEFIT SERVICESFSA ADMIN INC SERVICES-AUGUST 2020 311191 09/30/20 233.35 35838 100-1900-51325 Flexible Benefit Admin FeesDIVERSIFIED BENEFIT SERVICESFSA ADMIN INC SERVICES-SEPT 20 313163 09/30/20 232.85 35838 100-1900-52120 Professional Fees Legal CRIVELLO- CARLSON S.C. AUGUST 2020 - BERTLE CASE 1302-145813 09/30/20 960.00 35835 100-1900-52120 Professional Fees Legal CRIVELLO- CARLSON S.C. AUGUST 2020- GENERAL LEGAL SERVICES1302-145814 09/30/20 5,126.00 35835 100-1900-52120 Professional Fees Legal VON BRIESEN & ROPER SC PROFESSIONAL SVCS AUGUST 2020 332863 09/30/20 570.00 35883 100-1900-52200.55-00 Electric - Village Hall WE ENERGIES - CONSOLIDATEDGAS/ELECTRIC USAGE AUGUST 20 09/30/20 737.54 2476 100-1900-52200.77-00 Electric - Village Center WE ENERGIES - LIBRARY LIBRARY ELECTRIC USAGE 8/5-9/3 AUG 20 09/30/20 997.79 2477 100-1900-52210.55-00 Gas - Village Hall WE ENERGIES - CONSOLIDATEDGAS/ELECTRIC USAGE AUGUST 20 09/30/20 27.33 2476 100-1900-52210.77-00 Gas - Village Center WE ENERGIES - LIBRARY LIBRARY GAS USAGE AUGUST 2020 09/30/20 74.91 2477 100-1900-52220.55-00 05-00024 SHOREWOOD MUNICIPAL UTILITIESDPW WATER/SEWER AUGUST 2020 AUGUST 2020D 09/30/20 222.00 2474 100-1900-52220.55-00 3-20001 SHOREWOOD MUNICIPAL UTILITIESDPW WATER/SEWER 05/19/20-08/1/20 AUGUST 2020E 09/30/20 103.95 2474 100-1900-52220.77-00 3-20001-01 SHOREWOOD MUNICIPAL UTILITIESDPW WATER/SEWER 5/14/20-8/14/20 AUGUST 20A 09/30/20 76.44 2474 100-1900-52220.77-00 05-00035 SHOREWOOD MUNICIPAL UTILITIESDPW WATER/SEWER AUGUST 2020 AUGUST 2020D 09/30/20 55.50 2474 100-1900-52230.55-00 Phone / Internet - Village TIMEHall WARNER ENTERTAINMENTVH DIGITALCOMPANY ADAPTOR 7601-6001 9/17-10/1609182020 09/30/20 8.84 35876 100-1900-52230.55-00 Phone / Internet - Village TIMEHall WARNER ENTERTAINMENTPRI COMPANYSERVICE ACCT 5701-9001,9/18-10/17706845701091920 09/30/20 251.64 35877 100-1900-52230.55-00 Phone / Internet - Village TIMEHall WARNER ENTERTAINMENTVHALL COMPANY INTERNET ACCT 6501-4001,9/22-10/2170697651092320 09/30/20 204.50 35879 100-1900-52230.77-00 Phone / Internet - Village TIMECenter WARNER ENTERTAINMENTPRI COMPANYSERVICE ACCT 5701-9001,9/18-10/17706845701091920 09/30/20 62.91 35877 100-1900-52230.77-00 Phone / Internet - Village TIMECenter WARNER ENTERTAINMENTVHALL COMPANY INTERNET ACCT 6501-4001,9/22-10/2170697651092320 09/30/20 40.90 35879 100-1900-52990 Network Service Contract FeesDIGICORP, INC SECURE TIDE SUBSCRIPTION 9/1/20-9/30/20334167 09/30/20 200.00 35837 100-1900-53150 Employment listing THE INFOSOFT GROUP LLC Employment414-278-0 listing 08/07/2020 09/18/20 530.00 2469 100-1900-53150 Job Posting/Testing/HiringCONCENTRA CHRIS A. WEATHERSPOON 103242655 09/30/20 202.50 35834 Total For Dept 1900 Other General Admin 10,918.95 Dept 2100 Police 100-2100-51355 Other Benefits WI DEPT OF EMPLOYEE TRUSTMONTHLY FUNDS RETIREMENT PREMIUMS - AUGUST0049512 2020 09/30/20 503.09 2479 100-2100-51900 Lt Liebenthal deposition parking06210 - MVP ARENA LOT MILWAUKEELt Liebenthal deposition parking 08/03/2020 09/18/20 12.00 2469 100-2100-51900 Axon training for LiebenthalEVENT* TASER WWW.CVENT.Axon training for Liebenthal 08/04/2020 09/18/20 299.00 2469 100-2100-51900 Infection Control training PAYPALfor Kaderlik *IC-EC 402-935-7Infection Control training for Kaderlik07/27/2020 09/18/20 395.00 2469 100-2100-52200 WILSON DRIVE WE ENERGIES - CONSOLIDATEDGAS/ELECTRIC USAGE AUGUST 20 09/30/20 2,056.83 2476 100-2100-52210 WILSON GAS WE ENERGIES - CONSOLIDATEDGAS/ELECTRIC USAGE AUGUST 20 09/30/20 35.00 2476 100-2100-52220 3-15135 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 2/14/20-8/14/24 AUGUST 2020C 09/30/20 185.25 2474 100-2100-52300 Other Intergov'tal pymts WI DEPT OF TRANS TV & RPPROCESSED UNIT PKG SUSPENSIONS FOR AUGUSTPKG08312020 2020 09/30/20 965.00 35885 100-2100-52900 Cleaning and Pest Control CINTAS CORP MAT REPLACEMENT SERVICE 4062093417 09/30/20 58.18 35833 100-2100-53100 Annual Adobe subscription ADOBE ACROPRO SUBS 408-536-6Annual Adobe subscription 08/03/2020 09/18/20 189.77 2469 100-2100-53100 keyboards AMAZON.COM*MM21D20W0 A keyboardsAMZN.COM/ 08/24/2020 09/18/20 232.50 2469 100-2100-53100 office supplies AMAZON.COM*MV2EV7K50 A officeAMZN.COM/ supplies 07/29/2020 09/18/20 31.84 2469 100-2100-53100 ink toner AMZN Mktp US*MF2T60XP2 inkAmzn.com/ toner 08/10/2020 09/18/20 47.98 2469 100-2100-53100 citation paper AMZN Mktp US*MF5SS98K2 citationAmzn.com/ paper 08/11/2020 09/18/20 137.50 2469 100-2100-53100 garage supplies AMZN Mktp US*MF72D0T31 garageAmzn.com/ supplies 07/31/2020 09/18/20 18.45 2469 100-2100-53100 office supplies COSTCO WHSE #1209 MENOMONEEoffice supplies 08/06/2020 09/18/20 111.01 2469 100-2100-53100 notary stamp SP * NOTARYSTAMP.COM HTTPSNOTARnotary stamp 08/10/2020 09/18/20 29.60 2469 100-2100-53120 Copy & Print Costs JAMES IMAGING SYSTEMS INCSTANDARD MONTHLY COPIER PAYMENT 27835220 09/30/20 290.40 35849 100-2100-53130 mailing of parking equipmentFEDEX 395059622067 MEMPHISmailing of parking equipment 07/24/2020 09/18/20 11.91 2469 100-2100-53410 fuel for squad KWIK TRIP 42700004275 BLOOMERfuel for squad 08/04/2020 09/18/20 32.88 2469 100-2100-53500 garage supplies Amazon.com*MF1KQ7LI0 Amzn.com/bgarage supplies 08/03/2020 09/18/20 13.00 2469 100-2100-53500 PPE supplies- hand sanitizerAMAZON.COM*MM1WG0KR1 A PPEAMZN.COM/ supplies- hand sanitizer 08/24/2020 09/18/20 70.76 2469 100-2100-53500 evidence processing suppliesAmazon.com*MV0J65R12 Amzn.com/bevidence processing supplies 08/03/2020 09/18/20 17.96 2469 100-2100-53500 PPE supplies- masks AMZN Mktp US*MM3H278N1 PPEAmzn.com/ supplies- masks 08/21/2020 09/18/20 58.98 2469 100-2100-53500 department supplies- chargersAMZN Mktp US*MV5CT5YG0 departmentAmzn.com/ supplies- chargers 07/31/2020 09/18/20 18.72 2469 100-2100-53500 nitrile gloves for evidenceSP processing * MIRAMAR PAINT CEN nitrileHTTPSMIRA gloves for evidence processing08/24/2020 09/18/20 27.69 2469 100-2100-53500 garage supplies THE HOME DEPOT #4912 MILWAUKEEgarage supplies 07/31/2020 09/18/20 27.57 2469 100-2100-53500 garage supplies ULINE *SHIP SUPPLIES 800-295-5garage supplies 08/20/2020 09/18/20 186.07 2469 100-2100-53500 garage supplies ULINE *SHIP SUPPLIES 800-295-5garage supplies 08/10/2020 09/18/20 63.51 2469 09/30/2020 10:38 AM INVOICE GL DISTRIBUTION REPORT FOR VILLAGE OF SHOREWOOD Page: 3/11 User: LPrentki INVOICE DUE DATES 09/18/2020 - 09/30/2020 DB: Village Of Shorewood BOTH JOURNALIZED AND UNJOURNALIZED PAID

GL Number Inv. Line Desc Vendor Invoice Desc. Invoice Due Date AmountCheck # Fund 100 General Fund Dept 2100 Police Total For Dept 2100 Police 6,127.45 Dept 2400 Planning and Development 100-2400-52230 Phone and Internet AT&T WIRELESS DATA CHARGES - J BURRIS 287244812582X09252009/30/20 49.50 35826 100-2400-52930 Credit Card Fees POINT N PAY CREDIT CARD FEES-AUGUST 20 5823-2020-8-V.1 09/30/20 180.75 2472 100-2400-53900 Building Permit Seal DOA E PAY DOC SALES 800-36272Building Permit Seal 08/24/2020 09/18/20 37.54 2469 100-2400-53900 Real Estate Research TAPESTRY LAND RECORDS 563-34512Real Estate Research 07/29/2020 09/18/20 7.33 2469 100-2400-53900 Miscellaneous Expenses SIMPLIFILE, LC DISCONTINUANCE RESOLUTION 15002209396 09/30/20 33.00 35867 Total For Dept 2400 Planning and Development 308.12 Dept 2900 Other Public Safety 100-2900-51355 Other Benefits WI DEPT OF EMPLOYEE TRUSTMONTHLY FUNDS RETIREMENT PREMIUMS - AUGUST0049512 2020 09/30/20 2,255.08 2479 100-2900-52995.99-20 COVID - Atwater Beach FASTSIGNS OF GLENDALE COVID-ATWATER BEACH 162813 09/30/20 399.15 35840 100-2900-53100.99-20 COVID - PPE / Materials PRO-SAFETY, INC. HAND SANITIZER GEL & WIPES 1/408050 09/30/20 148.80 35860 Total For Dept 2900 Other Public Safety 2,803.03 Dept 3100 Public Works Admin. 100-3100-52110 Professional Fees EngineeringSTRAND - MISC ASSOCIATES INC 08/01/20 TO 08/31/20 0163812 09/30/20 2,535.00 35871 100-3100-52230 PHONE TIME WARNER ENTERTAINMENTPRI COMPANYSERVICE ACCT 5701-9001,9/18-10/17706845701091920 09/30/20 157.27 35877 100-3100-52230 Phone and Internet TIME WARNER ENTERTAINMENTDPW COMPANYPTP CIRCUT 6601-2001,9/22-10/21 706976601092320 09/30/20 210.31 35878 100-3100-52230 Phone and Internet TIME WARNER ENTERTAINMENTVHALL COMPANY INTERNET ACCT 6501-4001,9/22-10/2170697651092320 09/30/20 81.80 35879 100-3100-52230 Phone and Internet US CELLULAR DPW CELL CHARGES 0395131716 09/30/20 128.85 35881 100-3100-53100 Office Supplies SHOREWOOD PRESS BUSINESS CARDS-D. HEYEN 29695 09/30/20 70.00 35866 100-3100-54150 Respirator for mechanics AMZN Mktp US*MM52H2B31 RespiratorAmzn.com/ for mechanics 08/20/2020 09/18/20 8.73 2469 100-3100-54150 Respirator for mechanics AMZN Mktp US*MM5FA71O2 RespiratorAmzn.com/ for mechanics 08/21/2020 09/18/20 14.75 2469 100-3100-54150 Safety Expenses CINTAS SUPPLIES FOR MEDICAL CABINET 5017307140 09/30/20 20.31 35832 100-3100-54450 Property Damage - reimbursableAUTO COLLISION SPECIALISTSINSURANCE/PAINT AND BODY LABOR FOR SQ104247 DAMAGE REPAIRS09/30/20 5,097.46 35827 100-3100-54450 Property Damage - reimbursableCEDARBERK DESIGN AND CONSULTINGINS./REPLACE LLC VINYL LETTERING/GRAPHICS3889 ON SQ#10 09/30/20 175.00 35831 100-3100-54450 Property Damage - reimbursableSTREICHERS INSURANCE/REPLACEMENT RIFLE FOR SQ#10I1438939 09/30/20 1,569.05 35872 100-3100-54450 Property Damage - reimbursableSTREICHERS INSURANCE/REPLACEMENT RIFLE MOUNT FORI1444893 SQ#10 09/30/20 54.99 35872 100-3100-54450 Property Damage - reimbursableT & S SAFE AUTO GLASS, INSURANCE/WINDSHIELDLLC REPLACEMENT FORSAG0028691 SQ#10 09/30/20 570.00 35874 Total For Dept 3100 Public Works Admin. 10,693.52 Dept 3230 Bldg Maint - Public Works 100-3230-53500 Filter for HVAC Amazon.com*MM5ZW4310 Amzn.com/bFilter for HVAC 08/21/2020 09/18/20 22.23 2469 100-3230-53500 parts for chain link fence AMZNat DPW Mktp US*MF0MP3661 partsAmzn.com/ for chain link fence at DPW 08/06/2020 09/18/20 23.95 2469 100-3230-53500 backflw preventer for DPW BACKFLOW PREVENTION DE backflw602-788-5 preventer for DPW 08/18/2020 09/18/20 142.14 2469 100-3230-53500 Dept/Program Supplies BATZNER PEST, INC. EXTERMINATING V. HALL 2984939 09/30/20 48.00 35828 100-3230-53500 Dept/Program Supplies GRAINGER W W INC SUPPLIES-BLDG MAINT SHOP 9647692434 09/30/20 164.20 35844 100-3230-53500 Dept/Program Supplies GRAINGER W W INC SUPPLIES-BLDG MAINT SHOP 9647834143 09/30/20 64.44 35844 100-3230-53500 Dept/Program Supplies GRAINGER W W INC V BELT FOR PD 9651984511 09/30/20 9.29 35844 100-3230-53500 Dept/Program Supplies GRAINGER W W INC THERMOSTAT V. HALL 9654163824 09/30/20 149.40 35844 100-3230-53500 Dept/Program Supplies KROGER COMPANY, THE DWP STOCK 260954 09/30/20 34.71 35851 100-3230-53500 Dept/Program Supplies OTIS ELEVATOR CO. MAINTENANCE CONTRACT OCT/NOV 100400098456 09/30/20 336.80 35859 100-3230-53500 Dept/Program Supplies TOTAL MECHANICAL, INC. FIRE ALARM V. HALL P1012-01 09/30/20 1,380.00 35880 Total For Dept 3230 Bldg Maint - Public Works 2,375.16 Dept 3300 Municipal Garage 100-3300-52200 DPW GARGAGE WE ENERGIES - CONSOLIDATEDGAS/ELECTRIC USAGE AUGUST 20 09/30/20 125.28 2476 100-3300-52200 COMPACTOR WE ENERGIES - CONSOLIDATEDGAS/ELECTRIC USAGE AUGUST 20 09/30/20 1,268.01 2476 100-3300-52210 DPW GAS WE ENERGIES - CONSOLIDATEDGAS/ELECTRIC USAGE AUGUST 20 09/30/20 64.58 2476 100-3300-52220 3-20003 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 2/14/20-8/14/24 AUGUST 2020C 09/30/20 2,384.25 2474 100-3300-53400 Parts for #93 loader FABICK CAT 1 PARTS SV 414-46191Parts for #93 loader 08/05/2020 09/18/20 147.38 2469 09/30/2020 10:38 AM INVOICE GL DISTRIBUTION REPORT FOR VILLAGE OF SHOREWOOD Page: 4/11 User: LPrentki INVOICE DUE DATES 09/18/2020 - 09/30/2020 DB: Village Of Shorewood BOTH JOURNALIZED AND UNJOURNALIZED PAID

GL Number Inv. Line Desc Vendor Invoice Desc. Invoice Due Date AmountCheck # Fund 100 General Fund Dept 3300 Municipal Garage 100-3300-53400 Vehicle Maintenance ADVANCE AUTO PARTS SUPPLIES-MECHANICS SHOP 2514-691949 09/30/20 8.70 35822 100-3300-53400 Vehicle Maintenance ADVANCE AUTO PARTS SUPPLIES-MECHANICS SHOP 2514-692002 09/30/20 19.31 35822 100-3300-53400 Vehicle Maintenance ADVANCE AUTO PARTS PARTS-SQ #3 2514-687834 09/30/20 19.49 35822 100-3300-53400 Vehicle Maintenance ALSCO, INC. SHOP TOWELS-MECHANICS IMIL1607248 09/30/20 30.65 35823 100-3300-53400 Vehicle Maintenance GORDIE BOUCHER FORD OF REPAIRSMENO FALLS TO SQ 3 477649 09/30/20 541.84 35843 100-3300-53400 Vehicle Maintenance GRAINGER W W INC DOLLY-MECHANICS SHOP 9640092814 09/30/20 161.05 35844 100-3300-53400 Vehicle Maintenance GRAINGER W W INC STOCK-MECHANICS 9640306388 09/30/20 13.92 35844 100-3300-53400 Vehicle Maintenance JUNIORS TOOLS LLC MECHANICS TOOLS 31332 09/30/20 101.49 35850 100-3300-53400 Vehicle Maintenance LF GEORGE PARTS #87-STUMPER IC75395 09/30/20 493.22 35853 100-3300-53410 Gas for Forestry EXXONMOBIL 98906415 SHOREWOODGas for Forestry 07/24/2020 09/18/20 14.45 2469 100-3300-53410 Fuel and Oil HARTLAND LUBRICANTS ANDLUBE CHEMICALS AND OIL SI199169 09/30/20 576.20 35847 100-3300-53410 Fuel and Oil HARTLAND LUBRICANTS ANDOIL CHEMICALS SI199817 09/30/20 328.55 35847 100-3300-53410 Fuel and Oil HERBST OIL INC DIESEL FUEL 75426 09/30/20 983.38 35848 100-3300-53410 Fuel and Oil HERBST OIL INC UNLEADED FUEL 75912 09/30/20 827.36 35848 Total For Dept 3300 Municipal Garage 8,109.11 Dept 3410 Street and Alley 100-3410-53500 Dept/Program Supplies STARK PAVEMENT CORP ASPHALT 50050606 09/30/20 60.60 35870 100-3410-53510 Dog clean up sign SAFETYSIGN.COM 800-27462Dog clean up sign 08/19/2020 09/18/20 147.87 2469 100-3410-53510 Vinyl material for signageSIGN OUTLET STORE 630-73719Vinyl material for signage 08/17/2020 09/18/20 573.17 2469 Total For Dept 3410 Street and Alley 781.64 Dept 3430 Street Lights 100-3430-52200.01-00 Electric - Street LightingWE ENERGIES - CONSOLIDATEDGAS/ELECTRIC USAGE AUGUST 20 09/30/20 4,418.15 2476 100-3430-52200.01-00 ALLEY LIGHTING WE ENERGIES - CONSOLIDATEDGAS/ELECTRIC USAGE AUGUST 20 09/30/20 1,132.36 2476 100-3430-52200.02-00 Electric - Traffic DevicesWE ENERGIES - CONSOLIDATEDGAS/ELECTRIC USAGE AUGUST 20 09/30/20 1,054.02 2476 100-3430-52200.02-00 FLASHERS WE ENERGIES - CONSOLIDATEDGAS/ELECTRIC USAGE AUGUST 20 09/30/20 6.00 2476 100-3430-53500 Supplies - Street LightingDIGGERS HOTLINE INC DIGGERS TICKETS AUGUST 200 8 55101 09/30/20 89.55 35836 Total For Dept 3430 Street Lights 6,700.08 Dept 3610 Forestry 100-3610-53500 Office Supplies OFFICE DEPOT #141 MILWAUKEEOffice Supplies 08/07/2020 09/18/20 19.65 2469 Total For Dept 3610 Forestry 19.65 Dept 3620 Parks and Beautification 100-3620-52200 HUBBARD PARK WE ENERGIES - CONSOLIDATEDGAS/ELECTRIC USAGE AUGUST 20 09/30/20 99.18 2476 100-3620-52200 HUMBOLDT PARK WE ENERGIES - CONSOLIDATEDGAS/ELECTRIC USAGE AUGUST 20 09/30/20 25.52 2476 100-3620-52200 ATWATER BEACH WE ENERGIES - CONSOLIDATEDGAS/ELECTRIC USAGE AUGUST 20 09/30/20 119.06 2476 100-3620-52200 GHOST TRAIN WE ENERGIES - CONSOLIDATEDGAS/ELECTRIC USAGE AUGUST 20 09/30/20 196.38 2476 100-3620-52210 RIVER CLUB GAS WE ENERGIES - CONSOLIDATEDGAS/ELECTRIC USAGE AUGUST 20 09/30/20 12.83 2476 100-3620-52220 3-20021 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 05/14/20-08/14/20 AUGUST 2020B 09/30/20 54.00 2474 100-3620-52220 3-20022 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 05/14/20-08/14/20 AUGUST 2020B 09/30/20 81.00 2474 100-3620-52220 3-20023 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 05/14/20-08/14/20 AUGUST 2020B 09/30/20 168.00 2474 100-3620-52220 3-20024 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 05/14/20-08/14/20 AUGUST 2020B 09/30/20 75.00 2474 100-3620-52220 3-20025 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 05/14/20-08/14/20 AUGUST 2020B 09/30/20 243.00 2474 100-3620-52220 3-20026 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 05/14/20-08/14/20 AUGUST 2020B 09/30/20 54.00 2474 100-3620-52220 3-20027 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 05/14/20-08/14/20 AUGUST 2020B 09/30/20 54.00 2474 100-3620-52220 3-20028 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 05/14/20-08/14/20 AUGUST 2020B 09/30/20 54.00 2474 100-3620-52220 3-20029 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 05/14/20-08/14/20 AUGUST 2020B 09/30/20 55.50 2474 100-3620-52220 3-20030 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 05/14/20-08/14/20 AUGUST 2020B 09/30/20 34.50 2474 100-3620-52220 3-20032 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 05/14/20-08/14/20 AUGUST 2020B 09/30/20 34.50 2474 100-3620-52220 3-20033 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 05/14/20-08/14/20 AUGUST 2020B 09/30/20 34.50 2474 100-3620-52220 3-20034 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 05/14/20-08/14/20 AUGUST 2020B 09/30/20 34.50 2474 09/30/2020 10:38 AM INVOICE GL DISTRIBUTION REPORT FOR VILLAGE OF SHOREWOOD Page: 5/11 User: LPrentki INVOICE DUE DATES 09/18/2020 - 09/30/2020 DB: Village Of Shorewood BOTH JOURNALIZED AND UNJOURNALIZED PAID

GL Number Inv. Line Desc Vendor Invoice Desc. Invoice Due Date AmountCheck # Fund 100 General Fund Dept 3620 Parks and Beautification 100-3620-52220 3-20031 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 05/14/20-08/14/20 AUGUST 2020B 09/30/20 (108.00) 2474 100-3620-52220 3-20004 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 2/14/20-8/14/24 AUGUST 2020C 09/30/20 315.55 2474 100-3620-52220 3-20005 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 2/14/20-8/14/24 AUGUST 2020C 09/30/20 1,440.00 2474 100-3620-52220 3-20005-1 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 2/14/20-8/14/24 AUGUST 2020C 09/30/20 63.75 2474 100-3620-52220 3-20020 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 2/14/20-8/14/24 AUGUST 2020C 09/30/20 848.25 2474 100-3620-52220 3-20036 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 2/14/20-8/14/24 AUGUST 2020C 09/30/20 3,637.75 2474 100-3620-52220 3-20049 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 2/14/20-8/14/24 AUGUST 2020C 09/30/20 22.80 2474 100-3620-52220 3-20002 SHOREWOOD MUNICIPAL UTILITIESDPW WTR USAGE 2/14/20-8/14/24 AUGUST 2020C 09/30/20 567.75 2474 100-3620-52220 3-20001 SHOREWOOD MUNICIPAL UTILITIESDPW WATER/SEWER 05/19/20-08/1/20 AUGUST 2020E 09/30/20 201.80 2474 100-3620-52940 Landscaping Contracts - TurfGREEN TEAM LANDSCAPE VILLAGE - AUG 11373 09/30/20 6,127.18 35846 100-3620-52940 Landscaping Contracts - TurfGREEN TEAM NATURAL LAWN CARE - AUG 11371 09/30/20 1,739.00 35846 100-3620-52940 Landscaping Contracts - TurfGREEN TEAM LANDSCAPE VILLAGE - JULY 11372 09/30/20 10,712.98 35846 100-3620-52940 Landscaping Contracts - TurfGREEN TEAM NATURAL LAWN CARE - JULY 11370 09/30/20 1,363.00 35846 Total For Dept 3620 Parks and Beautification 28,361.28

Total For Fund 100 General Fund 280,939.86 Fund 200 Library Dept 0000 200-0000-24213 Sales Tax Due State WI DEPT OF REVENUE - SALESSALES TAX AND STADIUM TAX -AUG 20 AUG 20 09/30/20 10.36 2480 Total For Dept 0000 10.36 Dept 5110 Library 200-5110-46710 Library Fines GLAISNER, HILARY REFUND FOR LOST/PAID ITEM RETURNED LIR GLAISNER 09/30/20 13.99 35842 200-5110-46710 Library Fines LISA QUINTERO REFUND FOR LOST/PAID ITEM RETURNED LIR QUINTERO 09/30/20 12.99 35854 200-5110-52200 ELECTRIC EXPENSE WE ENERGIES - LIBRARY LIBRARY ELECTRIC USAGE 8/5-9/3 AUG 20 09/30/20 2,993.37 2477 200-5110-52210 GAS AND HEAT EXPENSE WE ENERGIES - LIBRARY LIBRARY GAS USAGE AUGUST 2020 09/30/20 224.74 2477 200-5110-52220 3-20001-01 SHOREWOOD MUNICIPAL UTILITIESDPW WATER/SEWER 5/14/20-8/14/20 AUGUST 20A 09/30/20 229.31 2474 200-5110-52220 05-00035 SHOREWOOD MUNICIPAL UTILITIESDPW WATER/SEWER AUGUST 2020 AUGUST 2020D 09/30/20 166.50 2474 200-5110-52230 LIBRARY 24 HOUR MONITORINGAT&T LIBRARY ALARM LINES 08/23/20-09/22/2009222020 09/30/20 54.35 35825 200-5110-52230 PHONE TIME WARNER ENTERTAINMENTPRI COMPANYSERVICE ACCT 5701-9001,9/18-10/17706845701091920 09/30/20 157.28 35877 200-5110-52910 Zoom Meetings Pro Pad bundleTECHSOUP 415633930 Zoom Meetings Pro Pad bundle 08/13/2020 09/18/20 65.00 2469 200-5110-52910 Software Purch/Maint ZOOM.US 888-799-9666 WWW.ZOOM.subscription for use of online meeting08/13/20202 platform 09/18/20 711.87 2469 200-5110-52990 Other Service Contracts & FeesGREATAMERICA FINANCIAL 2SVCS SHARP COPIERS MONTHLY PAYMENT 27855776 09/30/20 224.63 35845 200-5110-53100 keyboard covers AMZN Mktp US*MM4883PP2 keyboardAmzn.com/ covers 08/24/2020 09/18/20 59.96 2469 200-5110-53100 laminating sheets AMZN Mktp US*MV2LN7XG2 laminatingAmzn.com/ sheets 07/24/2020 09/18/20 27.99 2469 200-5110-53100 laminating sheets AMZN Mktp US*MV6BE77D1 laminatingAmzn.com/ sheets 07/24/2020 09/18/20 16.99 2469 200-5110-53100 Office Supplies QUILL CORPORATION DRY ERASE MARKERS 10672516 09/30/20 12.59 35861 200-5110-53100 Office Supplies QUILL CORPORATION PENS, CARD STOCK 10476150 09/30/20 68.24 35862 200-5110-53200 RC Amer Library Assoc MembershipAMERLIBASSOC renewal ECOMMERCE RC866-746-7 Amer Library Assoc Membership renewal08/05/2020 09/18/20 285.00 2469 200-5110-53200 RC WI Library Association MembershipWISCONSIN LIBRARYren ASSO RC608-24536 WI Library Association Membership08/06/2020 renewal 09/18/20 219.00 2469 200-5110-53300 WiFi Adaptor AMAZON.COM*MM53U6OQ2 A WiFiAMZN.COM/ Adaptor 08/17/2020 09/18/20 119.96 2469 200-5110-53500 Processing Supplies FILMTOOLS 50 CD BINDERS SI-82545582 09/30/20 159.50 35841 200-5110-53720 Dow Jones subscription monthlyD J*DOWJONES payment NEWS 800-568-7Dow Jones subscription monthly payment07/31/2020 09/18/20 19.99 2469 200-5110-53720 Periodicals SHOREWOOD HIGH SCHOOL RIPPLES PAPER SUBSCRIPTION RIPPLES SEPT2020 09/30/20 25.00 35865 200-5110-54000 Teen Programming - sewing needlesAMZN MKTP US*MF3OI1TF1 TeenAMZN.COM/ Programming - sewing needles 07/31/2020 09/18/20 4.95 2469 200-5110-54000 Summer game prize - gift cardNINO'S SOUTHERNSIDES SHOREWOODSummer game prize - gift card 07/27/2020 09/18/20 10.00 2469 200-5110-54000 Programming ANGELA ANDRE REIMBURSEMENT FOR DISPLAY ITEMS AANDRE SEPT20 09/30/20 22.14 35824 Total For Dept 5110 Library 5,905.34 Dept 5122 Friends - enhanced 200-5122-54010 Teen summer rdg prize - FriendsCULVERS OF W MILWAUKEE TeenW MILWAUK summer rdg prize - Friends 08/20/2020 09/18/20 25.00 2469 Total For Dept 5122 Friends - enhanced 25.00 09/30/2020 10:38 AM INVOICE GL DISTRIBUTION REPORT FOR VILLAGE OF SHOREWOOD Page: 6/11 User: LPrentki INVOICE DUE DATES 09/18/2020 - 09/30/2020 DB: Village Of Shorewood BOTH JOURNALIZED AND UNJOURNALIZED PAID

GL Number Inv. Line Desc Vendor Invoice Desc. Invoice Due Date AmountCheck # Fund 200 Library Total For Fund 200 Library 5,940.70 Fund 210 Senior Services Dept 4650 SRC Benjamin Services 210-4650-52100 Professional Fees MILEWSKI, SHERROD QIGONG SEPTEMBER2020 09/30/20 150.00 35855 210-4650-52990 Grab & Go Tip CITY MARKET SHOREWOOD SHOREWOODGrab & Go Tip 08/24/2020 09/18/20 137.00 2469 210-4650-52990 August Grab & Go Box lunchesCITY MARKET SHOREWOOD SHOREWOODAugust Grab & Go Box lunches 08/21/2020 09/18/20 670.95 2469 210-4650-52990 Corn for distribution at GrabSQ *CRAIGLAND& Go Event FARMS MukwonagoCorn for distribution at Grab & Go Event08/14/2020 09/18/20 63.00 2469 210-4650-52990 Postage for Volunteer InvitationsUSPS PO 5675850211 MILWAUKEEPostage for Volunteer Invitations 08/11/2020 09/18/20 44.00 2469 210-4650-53100 Toner & Cupcake boxes AMZN Mktp US*MM0EJ3FV2 TonerAmzn.com/ & Cupcake boxes 08/17/2020 09/18/20 134.95 2469 210-4650-53200 August Zoom Subscription ZOOM.US 888-799-9 August Zoom Subscription 08/10/2020 09/18/20 14.99 2469 210-4650-53500 Memory Caf? Grab & Go Swag AMZNBags Mktp US Amzn.com/bMemory Caf? Grab & Go Swag Bags 07/30/2020 09/18/20 (20.99) 2469 210-4650-53500 Memory Caf? Grab & Go Swag AMZNBags Mktp US Amzn.com/bMemory Caf? Grab & Go Swag Bags 07/30/2020 09/18/20 (8.69) 2469 210-4650-53500 Memory Caf? Grab & Go Swag AMZNBags Mktp US Amzn.com/bMemory Caf? Grab & Go Swag Bags 07/30/2020 09/18/20 (86.58) 2469 210-4650-53500 Memory Caf? Grab & Go Swag AMZNBags Mktp US Amzn.com/bMemory Caf? Grab & Go Swag Bags 07/30/2020 09/18/20 (43.46) 2469 210-4650-53500 Memory Caf? Grab & Go Swag AMZNBags Mktp US Amzn.com/bMemory Caf? Grab & Go Swag Bags 07/30/2020 09/18/20 (65.48) 2469 210-4650-53500 Memory Caf? Grab & Go Swag AMZNBags Mktp US Amzn.com/bMemory Caf? Grab & Go Swag Bags 07/30/2020 09/18/20 (50.97) 2469 210-4650-53500 Memory Caf? Grab & Go Swag AMZNBags Mktp US*MF43P6RI1 MemoryAmzn.com/ Caf? Grab & Go Swag Bags 08/10/2020 09/18/20 225.16 2469 210-4650-53500 Memory Caf? Grab & Go Swag AMZNBags Mktp US*MF5KT5IR1 MemoryAmzn.com/ Caf? Grab & Go Swag Bags 08/10/2020 09/18/20 52.65 2469 210-4650-53500 Memory Caf? Grab & Go Swag AMZNBags Mktp US*MV3OX3Y41 MemoryAmzn.com/ Caf? Grab & Go Swag Bags 07/27/2020 09/18/20 86.58 2469 210-4650-53500 Memory Caf? Grab & Go SwagAMZN bags Mktp US*MV5467B22 MemoryAmzn.com/ Caf? Grab & Go Swag bags 07/27/2020 09/18/20 86.47 2469 210-4650-53500 Memory Caf? Grab & Go SwagAMZN bags Mktp US*MV5M17YM1 MemoryAmzn.com/ Caf? Grab & Go Swag bags 07/27/2020 09/18/20 50.97 2469 210-4650-53500 Memory Caf? Grab & Go Swag AMZNBags Mktp US*MV83I0YW1 MemoryAmzn.com/ Caf? Grab & Go Swag Bags 07/27/2020 09/18/20 52.15 2469 210-4650-53500 Dept/Program Supplies BECK, KATHY L TAKE & MAKE CARD KITS SEPT2020 09/30/20 50.00 35829 210-4650-54000 SRC Programming SCHROEDER-STRONG, KELLYZOOM TIME WITH KELLY SEPT/OCT 2020 09/30/20 250.00 35864 210-4650-54000 SRC Programming SMITH, KATHLEEN HISTORY PROGRAM SEPTEMBER2020 09/30/20 50.00 35868 Total For Dept 4650 SRC Benjamin Services 1,842.70

Total For Fund 210 Senior Services 1,842.70 Fund 230 Shorewood Today Dept 1910 Shorewood Today 230-1910-53120 Copy & Print Costs THE FOX COMPANY INC SHOREWOOD TODAY-FALL 2020 31574 09/30/20 6,645.00 35875 Total For Dept 1910 Shorewood Today 6,645.00

Total For Fund 230 Shorewood Today 6,645.00 Fund 300 Debt Service Fund Dept 8000 Debt Service 300-8000-58100 Principal JP MORGAN CHASE 2015 BONDS PRINCIPAL 09302020 09/30/20 475,000.00 2471 300-8000-58200 Interest JP MORGAN CHASE 2015A DEBT INTEREST PAYMENT SEPT 20 093020 09/30/20 95,311.25 2471 300-8000-58200 Interest JP MORGAN CHASE 2015A DEBT INTEREST PAYMENT SEPT 20 093020 09/30/20 12,700.00 2471 300-8000-58200 Interest WELLS FARGO 2014A BONDS INT PAYMENT 9-30-20 093020 09/30/20 40,356.26 2478 300-8000-58200 Interest WELLS FARGO 2014A BONDS INT PAYMENT 9-30-20 093020 09/30/20 2,128.13 2478 Total For Dept 8000 Debt Service 625,495.64 Dept 9000 Other Financing Sources/Uses 300-9000-49403 Transfers from TID #3 JP MORGAN CHASE 2015 BONDS PRINCIPAL 09302020 09/30/20 (250,000.00) 2471 300-9000-49403 Transfers from TID #3 JP MORGAN CHASE 2015A DEBT INTEREST PAYMENT SEPT 20 093020 09/30/20 (12,700.00) 2471 300-9000-49403 Transfers from TID #3 WELLS FARGO 2014A BONDS INT PAYMENT 9-30-20 093020 09/30/20 (2,128.13) 2478 300-9000-49405 Transfers from TID 5 JP MORGAN CHASE 2015 BONDS PRINCIPAL 09302020 09/30/20 (225,000.00) 2471 300-9000-49405 Transfers from TID 5 JP MORGAN CHASE 2015A DEBT INTEREST PAYMENT SEPT 20 093020 09/30/20 (95,311.25) 2471 Total For Dept 9000 Other Financing Sources/Uses (585,139.38) 09/30/2020 10:38 AM INVOICE GL DISTRIBUTION REPORT FOR VILLAGE OF SHOREWOOD Page: 7/11 User: LPrentki INVOICE DUE DATES 09/18/2020 - 09/30/2020 DB: Village Of Shorewood BOTH JOURNALIZED AND UNJOURNALIZED PAID

GL Number Inv. Line Desc Vendor Invoice Desc. Invoice Due Date AmountCheck # Fund 300 Debt Service Fund Total For Fund 300 Debt Service Fund 40,356.26 Fund 400 General Capital Projects Dept 1100 Board 400-1100-56360 Village Wide Initiatives VANDEWALLE & ASSOCIATES,PROFESSIONAL INC. SERVICES COMP PLAN UPDATE202008067 09/30/20 7,010.00 35882 Total For Dept 1100 Board 7,010.00 Dept 3410 Street and Alley 400-3410-56320.20-01 2020 Local Road program STRAND ASSOCIATES INC 08/01/20 TO 08/31/20 0163813 09/30/20 16,332.50 35871 Total For Dept 3410 Street and Alley 16,332.50

Total For Fund 400 General Capital Projects 23,342.50 Fund 430 TID No. 3 Capital Dept 9000 Other Financing Sources/Uses 430-9000-59300 Transfers to Debt Service JP MORGAN CHASE 2015 BONDS PRINCIPAL 09302020 09/30/20 250,000.00 2471 430-9000-59300 Transfers to Debt Service JP MORGAN CHASE 2015A DEBT INTEREST PAYMENT SEPT 20 093020 09/30/20 12,700.00 2471 430-9000-59300 Transfers to Debt Service WELLS FARGO 2014A BONDS INT PAYMENT 9-30-20 093020 09/30/20 2,128.13 2478 Total For Dept 9000 Other Financing Sources/Uses 264,828.13

Total For Fund 430 TID No. 3 Capital 264,828.13 Fund 450 TID No. 5 Capital Dept 9000 Other Financing Sources/Uses 450-9000-59300 Transfers to Debt Service JP MORGAN CHASE 2015 BONDS PRINCIPAL 09302020 09/30/20 225,000.00 2471 450-9000-59300 Transfers to Debt Service JP MORGAN CHASE 2015A DEBT INTEREST PAYMENT SEPT 20 093020 09/30/20 95,311.25 2471 Total For Dept 9000 Other Financing Sources/Uses 320,311.25

Total For Fund 450 TID No. 5 Capital 320,311.25 Fund 600 Parking Utility Dept 0000 600-0000-24213 Sales Tax Due State WI DEPT OF REVENUE - SALESSALES TAX AND STADIUM TAX -AUG 20 AUG 20 09/30/20 985.66 2480 Total For Dept 0000 985.66 Dept 3900 Parking 600-3900-48900 MISCELLANEOUS REVENUE (CREDITWI DEPTADJ) OF REVENUE - SALESSALES TAX AND STADIUM TAX -AUG 20 AUG 20 09/30/20 (107.34) 2480 Total For Dept 3900 Parking (107.34)

Total For Fund 600 Parking Utility 878.32 Fund 610 Water Utility Dept 3710 Water Administration 610-3710-52230 Phone and Internet TIME WARNER ENTERTAINMENTDPW COMPANYPTP CIRCUT 6601-2001,9/22-10/21 706976601092320 09/30/20 204.12 35878 610-3710-52230 Phone and Internet TIME WARNER ENTERTAINMENTVHALL COMPANY INTERNET ACCT 6501-4001,9/22-10/2170697651092320 09/30/20 40.90 35879 610-3710-52230 Phone and Internet US CELLULAR DPW CELL CHARGES 0395131716 09/30/20 52.69 35881 610-3710-52930 CREDIT CARD EXPENSE POINT N PAY CREDIT CARD FEES-AUGUST 20 5823-2020-8-V.1 09/30/20 32.46 2472 610-3710-54150 water training CSWEA WWW.CSWEA. water training 07/29/2020 09/18/20 15.00 2469 610-3710-54150 Safety Expenses CINTAS SUPPLIES FOR MEDICAL CABINET 5017307140 09/30/20 20.31 35832 Total For Dept 3710 Water Administration 365.48 Dept 3730 Maint Mains 610-3730-53500 Dept/Program Supplies RCM CLEAN FILL 201662 09/30/20 25.00 35863 Total For Dept 3730 Maint Mains 25.00 Dept 3740 Maint Services 09/30/2020 10:38 AM INVOICE GL DISTRIBUTION REPORT FOR VILLAGE OF SHOREWOOD Page: 8/11 User: LPrentki INVOICE DUE DATES 09/18/2020 - 09/30/2020 DB: Village Of Shorewood BOTH JOURNALIZED AND UNJOURNALIZED PAID

GL Number Inv. Line Desc Vendor Invoice Desc. Invoice Due Date AmountCheck # Fund 610 Water Utility Dept 3740 Maint Services 610-3740-53500 05-00019 SHOREWOOD MUNICIPAL UTILITIESDPW WATER/SEWER AUGUST 2020 AUGUST 2020D 09/30/20 111.00 2474 610-3740-53500 Dept/Program Supplies DIGGERS HOTLINE INC DIGGERS TICKETS AUGUST 200 8 55101 09/30/20 89.55 35836 Total For Dept 3740 Maint Services 200.55 Dept 3790 Other Water 610-3790-54740 commercial ice maker AMZN Mktp US*MM8OO0GQ1 commercialAmzn.com/ ice maker 08/18/2020 09/18/20 519.99 2469 610-3790-54740 Water Testing NORTHERN LAKE SERVICE INCBAC-T SAMPLES 385771 09/30/20 270.00 35858 610-3790-54740 Water Testing NORTHERN LAKE SERVICE INCWATER SAMPLES 386209 09/30/20 488.70 35858 610-3790-54740 Water Testing NORTHERN LAKE SERVICE INCWATER SAMPLES 386210 09/30/20 488.70 35858 610-3790-54740 Water Testing NORTHERN LAKE SERVICE INCSAMPLES 386843 09/30/20 560.00 35858 610-3790-56600.20-05 credit for pallet return COSTCO WHSE #1212 NEW BERLIcredit for pallet return 08/13/2020 09/18/20 (675.00) 2469 Total For Dept 3790 Other Water 1,652.39 Dept 8000 Debt Service 610-8000-58200 Interest WELLS FARGO 2014A BONDS INT PAYMENT 9-30-20 093020 09/30/20 9,159.38 2478 Total For Dept 8000 Debt Service 9,159.38

Total For Fund 610 Water Utility 11,402.80 Fund 620 Sewer Utility Dept 3810 Sewer Administration 620-3810-52230 Phone and Internet TIME WARNER ENTERTAINMENTDPW COMPANYPTP CIRCUT 6601-2001,9/22-10/21 706976601092320 09/30/20 204.12 35878 620-3810-52230 Phone and Internet TIME WARNER ENTERTAINMENTVHALL COMPANY INTERNET ACCT 6501-4001,9/22-10/2170697651092320 09/30/20 40.90 35879 620-3810-52230 Phone and Internet US CELLULAR DPW CELL CHARGES 0395131716 09/30/20 48.49 35881 620-3810-52930 CREDIT CARD EXPENSE POINT N PAY CREDIT CARD FEES-AUGUST 20 5823-2020-8-V.1 09/30/20 32.46 2472 620-3810-54150 Safety Expenses CINTAS SUPPLIES FOR MEDICAL CABINET 5017307140 09/30/20 20.31 35832 Total For Dept 3810 Sewer Administration 346.28 Dept 3820 Sewer Maintenance 620-3820-53500 Dept/Program Supplies DIGGERS HOTLINE INC DIGGERS TICKETS AUGUST 200 8 55101 09/30/20 89.55 35836 620-3820-53500 Dept/Program Supplies GRAINGER W W INC TARP-SEWER DEPT 9653586702 09/30/20 162.00 35844 Total For Dept 3820 Sewer Maintenance 251.55 Dept 3890 Other Sewer 620-3890-56600.20-08 Bluff Manhole - Lake DriveMILLER ENGINEERS & SCIENTISTS4480 N LAKE 13069 09/30/20 12,483.50 35856 620-3890-56600.20-08 Bluff Manhole - Lake DriveSTRAND ASSOCIATES INC 08/01/20 TO 08/31/20 0163812 09/30/20 686.25 35871 620-3890-56600.22-22 SE Sewer Engineering / DesignSTRAND ASSOCIATES INC 08/01/20 TO 08/31/20 0163814 09/30/20 19,569.00 35871 Total For Dept 3890 Other Sewer 32,738.75 Dept 8000 Debt Service 620-8000-58200 Interest WELLS FARGO 2014A BONDS INT PAYMENT 9-30-20 093020 09/30/20 11,575.00 2478 Total For Dept 8000 Debt Service 11,575.00

Total For Fund 620 Sewer Utility 44,911.58 09/30/2020 10:38 AM INVOICE GL DISTRIBUTION REPORT FOR VILLAGE OF SHOREWOOD Page: 9/11 User: LPrentki INVOICE DUE DATES 09/18/2020 - 09/30/2020 DB: Village Of Shorewood BOTH JOURNALIZED AND UNJOURNALIZED PAID

GL Number Inv. Line Desc Vendor Invoice Desc. Invoice Due Date AmountCheck #

Fund Totals: Fund 100 General Fund 280,939.86 Fund 200 Library 5,940.70 Fund 210 Senior Services 1,842.70 Fund 230 Shorewood Today 6,645.00 Fund 300 Debt Service Fund 40,356.26 Fund 400 General Capital Projects 23,342.50 Fund 430 TID No. 3 Capital 264,828.13 Fund 450 TID No. 5 Capital 320,311.25 Fund 600 Parking Utility 878.32 Fund 610 Water Utility 11,402.80 Fund 620 Sewer Utility 44,911.58

Total For All Funds: 1,001,399.10 --- TOTALS BY GL DISTRIBUTION --- 100-0000-15220 Prepaid Postage - Hassler (meter) 3,000.00 100-0000-21150 Other Accrued Payables 204.00 100-0000-21520 GENERAL CLASS 60,643.47 100-0000-21530 Health Insurance Payable 123,764.76 100-0000-21531 DENTAL VILLAGE PORTION 5,438.56 100-0000-21550 Union Dues Payable 31.43 100-0000-21580 Garnishments Payable 2,022.18 100-0000-21590 Disability Insurance Payable 381.77 100-0000-24213 Sales Tax Due State 519.10 100-1100-53140 Communications/Publications 526.81 100-1200-52120 Professional Fees - Court Legal 7,293.50 100-1410-51900 ICMA virtual conference registration 199.00 100-1410-52990 Manager's weekly e-newsletter 70.00 100-1410-53100 Adobe Pro monthly subscription fee - TM 15.81 100-1410-53140 Used to showcase Shorewood Today magazin 79.00 100-1410-53200 ICMA annual membership 1,051.99 100-1410-56110 Credit Fraud Charge (2,769.33) 100-1420-46334 Shorewood Blvd - L 47.39 100-1420-52930 Credit Card Fees 98.76 100-1420-53100 Adobe Pro monthly subscription fee - DDH 67.97 100-1420-53500 Voting Supplies 910.67 100-1510-48900 Credit Fraud Charge (33.97) 100-1510-53200 Prime Membership 179.00 100-1900-51325 Flexible Benefit Admin Fees 466.20 100-1900-52120 Professional Fees Legal 6,656.00 100-1900-52200.55-00 Electric - Village Hall 737.54 100-1900-52200.77-00 Electric - Village Center 997.79 100-1900-52210.55-00 Gas - Village Hall 27.33 100-1900-52210.77-00 Gas - Village Center 74.91 100-1900-52220.55-00 05-00024 325.95 100-1900-52220.77-00 3-20001-01 131.94 100-1900-52230.55-00 Phone / Internet - Village Hall 464.98 100-1900-52230.77-00 Phone / Internet - Village Center 103.81 100-1900-52990 Network Service Contract Fees 200.00 100-1900-53150 Job Posting/Testing/Hiring 732.50 100-2100-51355 Other Benefits 503.09 100-2100-51900 Lt Liebenthal deposition parking 706.00 100-2100-52200 WILSON DRIVE 2,056.83 100-2100-52210 WILSON GAS 35.00 100-2100-52220 3-15135 185.25 100-2100-52300 Other Intergov'tal pymts 965.00 100-2100-52900 Cleaning and Pest Control 58.18 100-2100-53100 Annual Adobe subscription 798.65 09/30/2020 10:38 AM INVOICE GL DISTRIBUTION REPORT FOR VILLAGE OF SHOREWOOD Page: 10/11 User: LPrentki INVOICE DUE DATES 09/18/2020 - 09/30/2020 DB: Village Of Shorewood BOTH JOURNALIZED AND UNJOURNALIZED PAID

GL Number Inv. Line Desc Vendor Invoice Desc. Invoice Due Date AmountCheck # 100-2100-53120 Copy & Print Costs 290.40 100-2100-53130 mailing of parking equipment 11.91 100-2100-53410 fuel for squad 32.88 100-2100-53500 garage supplies 484.26 100-2400-52230 Phone and Internet 49.50 100-2400-52930 Credit Card Fees 180.75 100-2400-53900 Building Permit Seal 77.87 100-2900-51355 Other Benefits 2,255.08 100-2900-52995.99-20 COVID - Atwater Beach 399.15 100-2900-53100.99-20 COVID - PPE / Materials 148.80 100-3100-52110 Professional Fees Engineering - MISC 2,535.00 100-3100-52230 PHONE 578.23 100-3100-53100 Office Supplies 70.00 100-3100-54150 Respirator for mechanics 43.79 100-3100-54450 Property Damage - reimbursable 7,466.50 100-3230-53500 Filter for HVAC 2,375.16 100-3300-52200 DPW GARGAGE 1,393.29 100-3300-52210 DPW GAS 64.58 100-3300-52220 3-20003 2,384.25 100-3300-53400 Vehicle Maintenance 1,537.05 100-3300-53410 Gas for Forestry 2,729.94 100-3410-53500 Dept/Program Supplies 60.60 100-3410-53510 Dog clean up sign 721.04 100-3430-52200.01-00 Electric - Street Lighting 5,550.51 100-3430-52200.02-00 Electric - Traffic Devices 1,060.02 100-3430-53500 Supplies - Street Lighting 89.55 100-3610-53500 Office Supplies 19.65 100-3620-52200 HUBBARD PARK 440.14 100-3620-52210 RIVER CLUB GAS 12.83 100-3620-52220 3-20021 7,966.15 100-3620-52940 Landscaping Contracts - Turf 19,942.16 200-0000-24213 Sales Tax Due State 10.36 200-5110-46710 Library Fines 26.98 200-5110-52200 ELECTRIC EXPENSE 2,993.37 200-5110-52210 GAS AND HEAT EXPENSE 224.74 200-5110-52220 3-20001-01 395.81 200-5110-52230 LIBRARY 24 HOUR MONITORING 211.63 200-5110-52910 Zoom Meetings Pro Pad bundle 776.87 200-5110-52990 Other Service Contracts & Fees 224.63 200-5110-53100 keyboard covers 185.77 200-5110-53200 RC Amer Library Assoc Membership renewal 504.00 200-5110-53300 WiFi Adaptor 119.96 200-5110-53500 Processing Supplies 159.50 200-5110-53720 Dow Jones subscription monthly payment 44.99 200-5110-54000 Teen Programming - sewing needles 37.09 200-5122-54010 Teen summer rdg prize - Friends 25.00 210-4650-52100 Professional Fees 150.00 210-4650-52990 Grab & Go Tip 914.95 210-4650-53100 Toner & Cupcake boxes 134.95 210-4650-53200 August Zoom Subscription 14.99 210-4650-53500 Memory Caf? Grab & Go Swag Bags 327.81 210-4650-54000 SRC Programming 300.00 230-1910-53120 Copy & Print Costs 6,645.00 300-8000-58100 Principal 475,000.00 300-8000-58200 Interest 150,495.64 300-9000-49403 Transfers from TID #3 (264,828.13) 300-9000-49405 Transfers from TID 5 (320,311.25) 400-1100-56360 Village Wide Initiatives 7,010.00 400-3410-56320.20-01 2020 Local Road program 16,332.50 09/30/2020 10:38 AM INVOICE GL DISTRIBUTION REPORT FOR VILLAGE OF SHOREWOOD Page: 11/11 User: LPrentki INVOICE DUE DATES 09/18/2020 - 09/30/2020 DB: Village Of Shorewood BOTH JOURNALIZED AND UNJOURNALIZED PAID

GL Number Inv. Line Desc Vendor Invoice Desc. Invoice Due Date AmountCheck # 430-9000-59300 Transfers to Debt Service 264,828.13 450-9000-59300 Transfers to Debt Service 320,311.25 600-0000-24213 Sales Tax Due State 985.66 600-3900-48900 MISCELLANEOUS REVENUE (CREDIT ADJ) (107.34) 610-3710-52230 Phone and Internet 297.71 610-3710-52930 CREDIT CARD EXPENSE 32.46 610-3710-54150 Safety Expenses 35.31 610-3730-53500 Dept/Program Supplies 25.00 610-3740-53500 Dept/Program Supplies 200.55 610-3790-54740 commercial ice maker 2,327.39 610-3790-56600.20-05 credit for pallet return (675.00) 610-8000-58200 Interest 9,159.38 620-3810-52230 Phone and Internet 293.51 620-3810-52930 CREDIT CARD EXPENSE 32.46 620-3810-54150 Safety Expenses 20.31 620-3820-53500 Dept/Program Supplies 251.55 620-3890-56600.20-08 Bluff Manhole - Lake Drive 13,169.75 620-3890-56600.22-22 SE Sewer Engineering / Design 19,569.00 620-8000-58200 Interest 11,575.00

MINUTES - SHOREWOOD BOARD OF TRUSTEES Committee of the Whole Meeting September 8, 2020

1. Call to Order President Rozek called the Committee of the Whole meeting of the Village Board to order at 6:01 p.m.

2. Statement of Public Notice Clerk Bruckman stated that the meeting had been posted and noticed according to law.

3. Roll Call President Rozek called the roll. Present over the phone: Trustees Davida Amenta, Tammy Bockhorst, Jessica Carpenter, Arthur Ircink, and Kathy Stokebrand. Wesley Warren was excused.

Others Present: Village Manager Rebecca Ewald, Assistant Village Manager Tyler Burkart, Public Works Director Leeann Butschlick, Police Chief Peter Nimmer, Planning and Development Director Bart Griepentrog, Finance Director/Treasurer Mark Emanuelson

4. 2021 Budget Overview Mr. Emanuelson went over the budget included in the packet. President Rozek stated there was a 4.25% levy increase over last year. Tr. Carpenter informed the Village Board the Shorewood School Board voted for a 3.9% budget increase. Concerns were expressed about both increases.

Mr. Emanuelson explained in 2021 the Police and Public Works divisions are budgeted with a 0.5 FTE vacancy factor already built into the budget and the change from the previous year is 0.3 FTE which incorporates the 30% of the contemplated construction coordinator position discussed at previous meetings (is already in the budget to consider). Tr. Stokebrand questioned the 0.3 FTE for DPW; the proposal was for a full time position at the last meeting. Mr. Emanuelson provided clarification the proposal was to add a full time positon but 30% of that was to be charged to DPW, the rest of the position is envisioned to be charge to capital projects. Tr. Stokebrand questioned if the Village expects professional fees to go down. Mr. Emanuelson explained professional fees in this segment relates more to attorneys, insurance brokers, and IT Services. Professional fees in the engineering division related to capital projects those are embedded in the total project cost but the expectation is that with the position we will be able to accomplish more in house for less cost.

Tr. Amenta questioned how the parking revenues were projected; there is a deficit in the parking utility but in the general fund it will balance out. Mr. Emanuelson explained correct, in the Clerk/Customer Service division it shows about a $20,000 increase of revenues.

President Rozek questioned what number does the Village have to get to, to exceed the Village’s tax expenditure limit. Mr. Emanuelson explained anywhere between the drafted budget and where the Village Board settles there are ways that staff can advise the Village Board to manage the tax levy that would allow the Village to qualify for expenditure restraint. Mr. Emanuelson further explained, the challenge with those techniques is they are not sustainable budgeting practices and they extremely limit any future flexibility. A $240,000 increase would be in compliance with expenditure restraint.

Tr. Amenta questioned how the five-year merit increase is being phased in. Mr. Burkart explained every five years an employee can receive up to a 4% pay increase in wages. Tr. Stokebrand questioned if the 4% increase is on top of the $1.5%. Mr. Burkart explained the merit increase every five years advances employees through the pay range.

Tr. Carpenter questioned what happens with the training funds that were not spent in 2020. Mr. Emanuelson explained when the budget is adopted, revenue and expenditures are equal so there is a balanced budget. If expenditures go up and revenues go down, there is a deficit budget and which will reduce the Village’s fund balance at the end of the year. If revenues go up and expenditures are on target, the Village’s fund balance would increase. Tr. Carpenter questioned if it was possible to use the unused fund in 2021. Mr. Emanuelson explained the last several years, the Village Board has tried to control the amount of levy for debit service with using the fund balance to stabilize the amount of levy for debt service.

President Rozek clarified the Village’s health insurance premiums stayed neutral for 2021 but the budget is projecting them to go up. Mr. Burkart explained there are a few personal cases in which individuals needed to change plan.

President Rozek questioned if there were any fees budgeted for the potential reprogramming of Duncan for parking. Mr. Emanuelson explained no, but if the Village Board approves broader on street parking options that there would be a reduced level of citations written; if the citations fees go down, Duncan’s overall cost will go down.

Tr. Carpenter requested to consider employee cell phones/reimbursement for a future budget. President Rozek suggested to consider hiring an attorney instead of contracting attorney services out for a future budget.

5. Tr. Carpenter moved, seconded by Tr. Stokebrand to adjourn the meeting at 7:22 p.m. Motion passed 6 - 0.

DRAFT

MINUTES - SHOREWOOD BOARD OF TRUSTEES Village Board Meeting September 8, 2020

1. Call to Order President Rozek called the meeting of the Village Board to order at 7:35 p.m.

2. Roll Call President Rozek called the roll. Present over the phone: Trustees Davida Amenta, Tammy Bockhorst, Jessica Carpenter, Arthur Ircink, and Kathy Stokebrand. Trustee Wesley Warren was excused.

Others Present: Village Manager Rebecca Ewald, Village Attorney Nathan Bayer, Assistant Village Manager Tyler Burkart, Public Works Director Leeann Butschlick, Planning and Development Director 2

Bart Griepentrog, Police Chief Peter Nimmer, Finance Director/Treasurer Mark Emanuelson

3. Statement of Public Notice Clerk Bruckman stated that the meeting had been posted and noticed according to law.

4. Special Order of Business a. Phase 2B Police Department project wrap-up – Riley Construction (7:35 p.m.) Eric with Riley Construction explained the project was started in January 2020 and finished in May 2020. The project held to the original schedule and came in under budget by $31,000. Some Village Board members questioned if there are outstanding items. Potential parking lot repairs.

b. Consider modifications of Night Parking regulations (7:40 p.m.) Mr. Griepentrog provided a brief overview of the August 31, 2020 Special Village Board meeting. There’s three steps with the proposed change; an ordinance, policy 39 and the fee schedule.

The ordinance would change the Village code to switch the current practice of providing hardships and special permits to qualifying individuals. The proposed ordinance change would open that up to residents and employees or anyone else that wants to purchase a permit. As drafted there are no residency requirements or household limitations.

Policy 39 is how the Village would administer the permits and includes administration of the temporary permits.

The fee schedule recommended changes are $40.00 for an on street permit, $30.00 for an off street permit, $50.00 for 24 hour permits, and $30.00 for daytime permits.

The Village Board went around with questions and comments.

Tr. Amenta questioned if alternate side of the street parking is for 24 hours. Mr. Griepentrog stated it is not, it is only between 3:00 a.m. and 5:00 a.m., the proposal would not change that. Tr. Amenta would like to see alternate side for 24 hours to allow for the snow plows to effectively pass through. Director Butschlick explained there is concern about additional cars on the street and the efficiencies of garbage collection and snow plowing. Tr. Amenta supports a residency requirement or limit per household.

Tr. Bockhorst express equity is the major goal. She expressed $40.00 is too cost prohibited for some. She expressed she does not want to penalize renters; the Village should be welcoming. Tr. Bockhorst expressed her support for the proposed changes

Tr. Carpenter expressed the alternate side of the street can be very confusing and would like to see it simplified. She supports the residency requirement and limiting the number of cars per residence.

Tr. Ircink questioned the primary concern for the residency requirement. Mr. Griepentrog shared it’s possible, but can be a time consuming task based on the volume of the permits we issue. Tr. Ircink explained it would add more work to staff which translates into dollars. Clerk Bruckman explained it’s not that we can’t but there are complications with people waiting until the last minute who don’t have the correct proof of residency. Tr. Ircink questioned if alternate side parking would help with snow removal and garbage collection. Director Butschlick explained yes, it would be more efficient. 3

Tr. Stokebrand expressed she is in favor a residency requirement. She supports the cost at $50.00 per permit.

President Rozek explained she supports moving forward with some sort of change. Not doing something would be an injustice to our community. She explained the goal is to make it administratively simple. She explained the small businesses such as bakeries and bars that have employees at 3:00 a.m. need places to park. She does not support the residency requirement. President Rozek questioned why there’s an ordinance and policy. Mr. Griepentrog explained the policy is the day to day operations. President Rozek questioned alternate side parking. Mr. Griepentrog explained night parking does have alternate side regulations in the code but is not enforced. In order to offer the on street permit, the Village needed to clarify the existing alternate side regulations within that specific part of the code. The ordinance tonight clarifies alternate side parking with respect to night parking but does not tackle the larger issues of daytime alternate side parking and winter regulations. President Rozek would like to eliminate the lots that we do not own and put everything online. Mr. Emanuelson stated the parking lot spaces are limited. There is a vetting process of getting into a lot; once you are on a lot everything can be done online. If you have your spot in the lot, you get to keep it until you don’t renew. President Rozek expressed the parking program should be able to just sell just the amount spots to those who want them. She explained the Village knows how many parking spaces are available on the streets and 50% of them could have permits, this would help with the streets and business district not being parking up. Mr. Griepentrog explained there is not an expectation that every on street parking spot will be taken up by the demand. It will extend more than it currently does, but we are not expecting that demand. The last meeting packet had a block-by-block analysis of the denser residential blocks and they can handle the capacity. We are proposing to revisit this in six months. Some Village Board members clarified if there was a limit in the Duncan parking system. Mr. Griepentrog explained the Village has not proposed to place a limit within in the Duncan system but could see if the system has the capabilities. President Rozek is in favor of only allowing a certain amount of street spots to be sold.

Some Village Board members expressed with the COVID pandemic, the Village may not know what the true effects of the parking changes will be until a year from now. Some Village Board members expressed concerns for the southwest and southeast portions of the village potentially being parked up. Some Village Board members expressed concern about reducing the workload of customer service but potentially increasing the workload for DPW. Some Village Board members expressed the consultant’s report states residency should be required and permits should be limited to two per household.

There was Village Board discussion about requiring residency. Some Village Board members favor the residency requirement and some do not want a residency requirement.

President Rozek moved to defer modifications of Night Parking regulations until no later than December 31, 2020. Motion failed for lack of a second.

Janet Kreilein, 2016 E. Menlo Blvd., Shorewood, 53211; stated she concurs with the goals but has concerns about the southeast quadrant and what effects it may have on the streets. Ms. Kreilein agrees there needs to be a plan for snow removal, so people who need to park on the streets can actually access the streets during the winter months. Ms. Kreilein brought up what the impact will be for streets that only have parking on one side and how that fits into the alternate side street parking. She raised concern about more parking on the streets and how it will affect bicyclist. Ms. Kreilein does not support the residency requirement.

Michael Maher, 2100 E. Menlo Blvd., Shorewood 53211; raised concern that implementing 4

new parking requirements and then changing them in the future is not easy. People buy houses and rent properties based on parking arrangements. If you say in a couple months the permits will be limited, that will be a real problem. Mr. Maher expressed there should be an analysis done on how many spaces will actually be available in certain areas. Mr. Maher expressed he supports limiting two permits per unit.

Tr. Amenta moved, seconded by Tr. Stokebrand to have staff bring back revisions to Ordinance 3013 that limits the number of on street overnight parking permits to two per unit. Tr. Amenta withdrew her motion by unanimous consent.

Tr. Amenta moved, seconded by Tr. Stokebrand to request staff to return to a future Village Board meeting with revisions to Ordinance 3013 that require Shorewood residency to purchase an on street overnight parking permit and to limit two per unit. Motion fail 3 – 3 with Tr. Bockhorst, Ircink and President Rozek voting nay.

Tr. Bockhorst explained did not support the motion as stated.

President Rozek moved, seconded by Tr. Amenta to defer modifications of Night Parking regulations to allow staff more time to work on the issues they heard from the Village Board members and public and come back with an updated draft before December 2020. Ms. Ewald explained if the motion to defer passes, that it be deferred until the September 21 meeting. The Village Board unanimously agreed to change December 2020 to September 21.

Some Village Board members questioned what modifications would staff be making to the ordinance. President Rozek explained it’s important the southeast area be addressed because it’s going to be the most impacted. Some Village Board members suggested to discuss the southeast quadrant this evening. There was Village Board discussion on the Residential Congested Area (RCA) boundary. The RCA is a fixed boundary near the campus area. If you are a residential home owner, you can purchase a permit to park on the street. President Rozek clarified she would like the clause to say you can buy an overnight on street parking permit as long as you are not in the RCA district. Some Village Board members did not feel this is equitable and were not in support. There was Village Board discussion on how residency is proven for the RCA district.

Some Village Board members questioned if it is possible at the time someone signs up for a permit to provide them with the districts that are restricted? One Village Board member clarified one area the Village Board can try and find consensus is clarity on the alternate side of the street parking. It was suggested maybe this would be a good starting point. Mr. Griepentrog explained it modifies the language, it’s the same time frame that exist today. He explained the larger conversation with alternate side parking is winter regulations not overnight regulations. Current night regulations already have this built in and there was direction provided at the last meeting to update the wording of those regulations so they could be enforced better for the purposes of night parking not for the purposes of snow removal. Mr. Griepentrog clarified the direction was to allow only parking on one side of the street for night parking from 3:00 a.m. to 5:00 a.m. Some Village Board members expressed concern the Village needs to limit the number of permits being sold then. One Village Board member suggested the Village allow anyone that proves residency a parking spot on the street for $40.00 and if you don’t want to or can’t prove residency you pay and park in the municipal lot.

Some Village Board members questioned if streets were just having parking on one side, will there never be alternate side parking? Mr. Griepentrog explained the proposed ordinance stipulates an exception, within section C number 2 exceptions to alternate side parking; “alternate side parking shall not apply to street sections where parking is only designated on one side of the street.” Mr. Griepentrog clarified alternate side parking is enforced between 5

3:00 a.m. and 5:00 a.m. when night parking is enforced which is a separate issue from snow removal. It’s related to the enforcement of this particular permit. The discussion was to clarify the current language which the police department indicated was confusing for residents to understand. What’s proposed tonight was modified and clarified by staff in between the last two meetings and this is what staff was comfortable with enforcing. One Village Board member clarified if there is a potential problem of having unlimited permits and only alternate side of the street parking and sought out consensus on alternate side of the street parking, removal of the overnight parking ban, proof of residency requirement, and control of the amount of permits per block. There was a suggestion to eliminate per block and only allow two per unit. There was Village Board discussion about allowing two on street overnight parking permits per business. There was Village Board consensus about limiting the supply of on street overnight parking permits, alternate side parking and not requiring residency. There was Village Board discussion on not limiting permits for businesses. There was consensus to not limit permits for businesses if the households are limited to two.

Motion withdrawn by unanimous consent: to defer modifications of Night Parking regulations to allow staff more time to work on the issues they heard from the Village Board members and public and come back with an updated draft by September 21, 2020.

The Village Board requested a break for staff to update the proposed ordinance with the suggested changes.

The Village Board recessed at 9:42 p.m. The Village Board reconvened at 9:57 p.m.

Tr. Amenta explained the ordinance could not be edited as planned and after discussions with Mr. Griepentrog limiting per household is connected to the address verification because someone could say they live at the address but they do not. Alternate side parking is dealing with nighttime first and then dealing with daytime because daytime is a more significant change. Mr. Griepentrog explained daytime changes would require a lot more discussion with signage and the intention is to tackle daytime parking after night parking with the anticipation of next year’s winter.

There was Village Board discussion about requiring residency or limiting it to two per household and how could staff handle it if someone uses an address they do not live at. Clerk Bruckman explained staff may not be able to verify at the time of the permit purchase but it could be verified after. One Village Board member questioned if it’s easier to handle on a complaint basis. Clerk Bruckman explained we would need to trial it and work from there. Some Village Board members inquired if requiring residency would be easier than monitoring two per household. There was Village Board discussion on what the enforcement and penalties could be. Ms. Ewald suggested using a similar format to the face covering complaints.

Tr. Stokebrand moved, second by Tr. Amenta to approve Ordinance 3013, an Ordinance Amending Section 500-16 Night Parking to allow overnight parking permits, limited two per household, in the Village of Shorewood. Mr. Griepentrog suggested an amendment be made to section 516e(2) r to add a section that would indicate that permits shall be limited to two per household. There was Village Board discussion about reviewing the changes in six months. Some Village Board members questioned if commercial establishments could buy as many as they want. There was nothing specified in the motion about commercial establishments and to allow nonresidential purchase it would need to be clarified in the motion. Motion was withdrawn by unanimous consent.

Tr. Stokebrand moved, seconded by Tr. Amenta to approve Ordinance 3013, an Ordinance Amending Section 500-16 Night Parking to allow overnight parking in the Village of Shorewood with a limit of two 6

overnight parking permits per residential household and an unlimited number of overnight parking permits available to commercial enterprises. Motion carried 6 – 0 by a roll call vote.

Tr. Amenta moved to defer Policy 39 Overnight Parking Permission until the next Village Board meeting. Motion fails for lack of a second.

President Rozek moved, seconded by Tr. Ircink to adopt Policy 39 Overnight Parking Permissions including the updated verbiage “with a limit of two overnight parking permits per residential household and an unlimited number of overnight parking permits available to commercial enterprises”. Motion carried 5 – 1 by a roll call vote with Tr. Amenta voting nay.

Tr. Amenta moved, seconded by Tr. Carpenter to approve Resolution 2020-30 – A Resolution for Amending Fees within the Village Fee Schedule Relative to On-Street and Off-Street Overnight Parking, and Daytime and 24-hour Parking within Off-Street Lots, as drafted. Motion carried 5 – 1 by a roll call vote.

c. Consider Ordinance 3013 – An ordinance repealing and replacing Section 319-11.2, “Face Covering Requirements During the COVID-19 Pandemic,” of Article II, “General Regulations,” of Chapter 319, “Health and Sanitation,” of the Shorewood Municipal Code. (10:25 p.m.) Attorney Bayer recapped that the Village Board originally passed an ordinance that required mask indoors, since that time there has been an additional order by the Governor related to masks enclosed spaces that included some outdoor areas. Attorney Bayer explained there was concern expressed by the Village Board if the Governor’s orders were overturned and challenged in court, the Village should have a local ordinance similar to the state order. The other main question, aside from the enclosed spaces that are essentially outdoors, there was discussion that when social distancing isn’t possible, even in outdoor spaces, that the Village pass a requirement that even if you are outside you must wear a mask if you are within six feet. The two policy questions are, if you want to keep that new enclosed space requirement and mask requirement within six feet outside.

Some Village Board Members questioned if this ordinance is requiring people to wear a face covering in an outdoor restaurant unless eating or drinking. Attorney Bayer explained yes, the language came from the Governor’s mandate. Some Village Board members inquired why the penalty is to provide social distancing education instead of mask education.

Tr. Stokebrand moved, seconded by Tr. Amenta to approve Ordinance 3014 – an ordinance repealing and replacing Section 319-11.2, “Face Covering Requirements During the COVID-19 Pandemic,” of Article II, “General Regulations,” of Chapter 319, “Health and Sanitation,” of the Shorewood Municipal Code and to provide appropriate social distancing education and education on mask benefits. Motion carried 6 – 0 by a roll call vote.

5. Consent Agenda Items (10:34 p.m.) a. Accept Presentation of Accounts – September 8, 2020 b. Consider Village Board Minutes – June 15, 2020 c. Consider Village Board Minutes – July 6, 2020 d. Consider Board, Committee, Commission Appointments e. Consider Application for Special Privilege Approval for a retaining wall in the public right of way at 2112 E. Menlo Blvd. f. Consider pavement replaced RFP for North Oakland Avenue

Tr. Bockhorst moved and Tr. Ircink seconded to approve the consent agenda. Tr. Carpenter requested 5d, Tr. Amenta requested 5a, 5b and 5c to be removed from the consent agenda. Motion carried 6 – 0 with items 5a, 5b, 5c, and 5d removed.

6. Items Removed from the Consent Agenda (10:35 p.m.) –

5a; Accept Presentation of Accounts: Tr. Amenta questioned on page 2, General Fund Manager, Fraud to be reversed in the amount of $2769.00. Ms. Ewald explained Mr. Burkart’s credit card had a fraudulent charge that the Village is disputing. Page 6, Lifeguards, COVID crowd assistance management $3821 is that the total of the additional amount added to that contract. Ms. Ewald will follow-up with the Village Board.

Tr. Amenta moved, seconded by Tr. Bockhorst to accept the presentation of Accounts – September 8, 2020 Motion carried 6 – 0 by a roll call vote.

5b; Consider Village Board Minutes – June 15, 2020 Tr. Amenta explained there were portions of the minutes that needed to be addressed.

Tr. Amenta moved, seconded by Tr. Bockhorst to defer the Village Board minutes of June 15, 2020 to the next Village Board meeting with suggestions for edits send them to the Clerk and bring back with track changes. Motion carried 6 – 0.

5c; Consider Village Board Minutes – July 6, 2020

Tr. Amenta moved, seconded by Tr. Bockhorst to defer the Village Board minutes of July 6, 2020 to the next Village Board meeting with suggestions for edits sent to the Clerk and brought back with track changes. Motion carried 6 – 0.

5d; Consider Board, Committee, Commission Appointments Tr. Carpenter explained there are several appointments to be considered this evening. Some residents and Committee chairs would like to have further conversations before the Village Board approves appointments and would like this delayed to the next meeting. Staff requests that Design Review Board and Conservation Committee appointments be considered for quorum purposes.

Tr. Amenta moved, seconded by Tr. Stokebrand to approve Kendra Carey’s appointment to the Conservation Committee. Motion carried 6 – 0.

Tr. Amenta moved, seconded by Tr. Carpenter to approve Larry Pachefsky, Nick Carnahan (Alt.), Kathryn Kamm (Alt.) and Ryan O’Conner to the Design Review Board. Motion carried 6 – 0.

Tr. Carpenter moved, seconded by Tr. Bockhorst to defer the remaining Board, Committee and Commission appointments to the next available Village Board meeting. Motion carried 6 – 0.

7. Public Hearing(s) (10:49 p.m.) – Public Hearing for the proposed discontinuance of a portion of unimproved right-of-way on the west side of N. Cramer St. at the southwest intersection of N. Cramer St. and E. Menlo Blvd. The Public Hearing opened at 10:50 p.m. The Public Hearing closed at 10:51 p.m.

8. Citizens to be heard – This item is for matters not on the agenda. Discussion may follow comment on non-agenda items or discussion and action may come at future meetings. (10:54 p.m.) – None

9. New Business

a. Consider Resolution 2020-22 – a resolution to discontinue a portion of unimproved right-of-way on the west side of N. Cramer St. at the southwest intersection of N. Cramer St. and E. Menlo Blvd. (10:55 p.m.)

Tr. Bockhorst moved, seconded by Tr. Amenta to approve Resolution 2020-22 – a resolution to discontinue a portion of unimproved right-of-way on the west side of N. Cramer St. at the southwest intersection of N. Cramer St. and E. Menlo Blvd. Motion carried 6 – 0 by a roll call vote.

b. Consider Resolution 2020-33 authorizing staff submission of WDNR urban forestry grant application. (10:56 p.m.)

Tr. Amenta moved, seconded by Tr. Ircink to approve Resolution 2020-33 authorizing staff submission of WDNR urban forestry grant application. Motion carried 6 – 0 by a roll call vote.

c. JP&L Committee report on citizen complaints/charges (10:57 p.m.) Tr. Carpenter explained the JP&L Committee reviewed and discussed all the affidavits and the recommendation to the Village Board and all four of the affidavits did not meet the framework and qualifications that Attorney Bayer set forth by state statute.

d. Consider communication for emergency procedures. (11:02 p.m.) Ms. Ewald explained the Public Safety Committee voted unanimously to recommend the emergency communication procedures. Some Village Board members expressed a Public Communications officer was another aspect to consider.

Tr. Carpenter moved, seconded by Tr. Bockhorst to approve the emergency communication procedure and insert the procedure within the Communications Policy. Motion carried 6 – 0 by a roll call vote.

e. Consider board member representation on Equity, Diversity, and Inclusion Committee (11:09 p.m.)

President Rozek moved, seconded by Tr. Carpenter to approve Village Board Members Tr. Ircink and Tr. Stokebrand to participate on the EDI Committee for the next 12 months. Motion carried 6 - 0 by a roll call vote.

10. Reports of Village Officials (11:14 p.m.) a. Village President – Proclamation for the Public Art Committee for Signal Box Project. President Rozek announced she will not be seeking re-election in April 2021. b. Village Trustees – League of Wisconsin Municipalities Statewide Race Equity and Leadership program report – Tr. Bockhorst c. Village Manager – None

11. Items for future consideration (11:16 p.m.)

Tr. Amenta moved, seconded by Tr. Bockhorst to consider on a future agenda developing some policies and procedures regarding media and press relations. Motion carried 6 – 0.

a. Consider the topic of how to avoid social media mistakes – Tr. Bockhorst deferred to the next Village Board meeting.

b. Consider permanent closure of Estabrook Parkway – Tr. Ircink.

Tr. Ircink moved, seconded by Tr. Carpenter to consider recommending permanent closure of Estabrook Parkway at a future meeting. Motion carried 6 – 0.

12. Closed Session – The Village Board will adjourn into closed session pursuant to 19.85(1)(g) to confer with legal counsel on strategy regarding pending litigation regarding the Estate of Jonah Marciniak.

Tr. Bockhorst moved, seconded by Tr. Amenta to defer the closed session until the next Village Board meeting. Motion carried 6 - 0 by a roll call vote.

13. Adjournment. Tr. Bockhorst moved and Tr. Carpenter seconded to adjourn at 11:26 p.m. Motion carried 6 - 0.

Respectfully submitted,

Sara Bruckman, CMC/WCMC Village Clerk

DRAFT

MINUTES - SHOREWOOD BOARD OF TRUSTEES Village Board Meeting September 21, 2020

1. Call to Order President Rozek called the meeting of the Village Board to order at 7:44 p.m.

2. Roll Call President Rozek called the roll. Present via teleconference: Trustees Davida Amenta, Tammy Bockhorst, Jessica Carpenter, Arthur Ircink, Kathy Stokebrand and Wesley Warren.

Others Present: Village Manager Rebecca Ewald, Village Attorney Nathan Bayer, Assistant Village Manager Tyler Burkart, Public Works Director Leeann Butschlick, Planning and Development Director Bart Griepentrog, Police Chief Peter Nimmer, Finance Director/Treasurer Mark Emanuelson

3. Statement of Public Notice Clerk Bruckman stated that the meeting had been posted and noticed according to law.

4. Special Order of Business a. Consider Hubbard Park Canoe/Kayak launch design alternatives. (7:46 p.m.)

Director Butschlick introduced Andy Meessmann, engineer with Snyder and Associates, to review the design options for a canoe/kayak launch in Hubbard Park. The design agreement is structured in two phases. The designs reviewed this evening complete Phase I of the work. Should the Board select and approve one of the presented design alternatives, the second phase of the contract would be activated. Phase two of the contract includes preliminary design, design and bidding and construction consultation.

The first concept is a basic approach with rip rap boulders to access the water edge. The park entry would align with the existing grading. Large trees are maintained with minimal impact to the shoreline. A bench and flagstone are proposed at the access to the launch site, lower level stairs for use during low water levels with a long surface level for ease of access. Total estimated cost is $60,000.

The second concept involves use of concrete instead of stone with a narrower staircase to the water. It should be noted that the DNR allows both stone and concrete, but prefers stone due to erosion of concrete over time. Estimated cost is $39,500.

Tr. Ircink noted that it’s shallow into the river. He inquired whether a paddler needs signage to steer away from the shallow part of the river. Mr. Meessmann responded that paddlers will need to shift to the west of the river quicker, but it is a better launch site than the beach area. The engineer noted the ADA accessibility is a challenge due to the slope. If an ADA launch were proposed there would be 100 feet of concrete switch backing and railings that would be cost prohibitive with the budget and physically obtrusive in the park and the river.

Tr. Amenta inquired whether the landing with larger stone was aesthetic or functional. Mr. Meessmann relayed that the longer stones take on the water fluctuation better over the course of time and the length serves as a 1 bench to stage access into and out of a vessel. Tr. Amenta favored concept one.

Tr. Carpenter noted both concepts would be beneficial of the park. She inquired if there could be a hybrid of both. She prefers concept one, but inquired if there were ways to decrease the estimated cost. Mr. Meessmann responded that option three would be a narrow stone staircase, as opposed to concrete. It was noted that a stone bench could be a wood bench and the flagstone could be another less expensive stone option.

Tr. Stokebrand relayed it would be nice to have stone as opposed to concrete, but prefers the footprint of concept two. There is not a lot of room in Hubbard and concept two comes in on budget. She also suggested soliciting someone to fund the bench. There is a canoe/kayak launch in Glendale and the Urban Ecology Center and she wonders how many people will use the launch.

Tr. Warren relayed that concept one is more aesthetically pleasing. He understands the footprint in the park and would like to see ways we could get the concept more in line with the budget as proposed by Tr. Carpenter.

Tr. Bockhorst reiterated the comments of Tr. Warren and noted the increase of waterway usage during the pandemic. The Village has invested a lot on the lake side of the Village and now has an opportunity to enhance usage of the river on the west side.

President Rozek is in favor of concept two with the smaller footprint in a small park. Tr. Bockhorst followed that the launch benefits contributors to the TID and maximizes the quality of life for everyone in the surrounding area. It was clarified that the TID has budgeted $40,000 for launch construction. President Rozek clarified that if over the budgeted amount, the funds would also come from TID 3.

Michael Maher, resident, noted that there are a lot of new users on the river and the Greenway Coalition is excited about the proposed launch and desires to educate new users on river safety and hazards. The Coalition further noted that there are other users, such as the River Keepers, who train youth classes at this location. The larger steps will facilitate an educational environment and an entryway for trout fisherman. The large stone design is also safer for access. Should the costs come in close to budget it would be nice to have the limestone steps. Coalition members have noted the winter damage that can occur along the water’s edge. The large stones would be preferred to weather these conditions over the course of time.

Jennifer Cooney Vulpas, resident, noted that she agreed with Mike Maher, having a larger access point to the river that allows the public to experience the river.

Tr. Warren moved, seconded by Tr. Ircink authorization of Hubbard Park Canoe and Kayak Launch Phase II with concept one.

Tr. Stokebrand moved, seconded by President Rozek, to amend to strike bid area three remove the flagstone at the top of the launch access and the bench. Tr. Ircink noted that the flagstone at the top of the launch will turn into mud if flagstone is not located in that area. Director Butschlick noted that they could design concept one with alternates for the flagstone and bench and then the Board could decide on whether to award those items at a later date. Tr. Stokebrand withdrew her amendment by unanimous consent of the board.

Tr. Amenta moved, seconded by Tr. Stokebrand, to amend the motion to bid area three as an alternate. Amendment carried 4 – 3 by a roll call vote with Trustees Bockhorst, Ircink and Warren voting nay.

The board then voted on the amended motion, to authorize the Hubbard Park Canoe and Kayak Launch Phase II with concept one, bidding area three as an alternate. Motion carried 7-0.

b. Update initiative presentation – Human Relations Commission. (8:42 p.m.) 2

Due to recent events, the Human Relations Commission reprioritized their initiatives so that addressing racial inequities in Shorewood is their main focus. The plans included in the Village Board packet were approved by the Commission. They were developed through their three sub-committees: policy, data, and education.

Tr. Warren noted that this is a reshuffling of the initiative process to address the racial inequity issues that occurred and to ensure good communication and focus for the HRC moving forward.

5. Consent Agenda Items (8:45 p.m.) a. Accept Presentation of Accounts – September 21, 2020 b. Consider Village Board Minutes – August 31, 2020 c. Consider Board, Committee, Commission Appointments

Tr. Bockhorst moved and Tr. Carpenter seconded to approve the consent agenda. Tr. Amenta requested to remove item 5b. Motion carried 7 – 0 with item 5b removed.

6. Items Removed from the Consent Agenda (8:45 p.m.)

Item 5b: Tr. Amenta requested in Village Board Minutes – August 31, 2020 page two, second paragraph to add “moved” after Tr. Warren. Tr. Amenta moved, Tr. Stokebrand seconded to approve the Village Board minutes – August 31, 2020 with the modification. Motion carried 7 – 0.

7. Public Hearing(s) – None

8. Citizens to be heard – This item is for matters not on the agenda. Discussion may follow comment on non-agenda items or discussion and action may come at future meetings. (8:51 p.m.)

Lynette Brockman, 4060 N. Downer Avenue – she has two children enrolled at St. Roberts and she has questions regarding the way the health department and school are working together to be back in class daily. There are an additional 67 children enrolled and it has come to her attention that the schools re-opening plan was not approved by the health department. She is wondering if the Board would consider setting guidelines or mandates similar to Milwaukee’s guidelines where two positive tests shut down a cohort.

This is unchartered territory as Shorewood has not encountered this situation before. Atty. Bayer advised that there are overlapping jurisdictions, but generally reopening plans and day to day operations, those will not be regulated at the municipal or state level. Atty. Bayer noted this information could be laid out in a memo. Tr. Bockhorst commented that the local officials are the decision makers and can take up the issue and whether or not St. Robert’s needs to abide by this, but will need to take it up with the attorneys. Atty. Bayer will provide the memo by the next Board meeting.

9. New Business

a. Consider new citation and parking management software provider. (9:09 p.m.)

Director Emanuelson reviewed additional software vendor options in addition to Duncan for parking services. The Duncan renewal costs are already included in the draft 2021 budget. It was relayed that the purchasing policy requires an RFP unless the Board otherwise would otherwise like to proceed with utilizing the quotes obtained.

The new vendor provided greater flexibility in making parking changes to the parking program. Director Emanuelson relayed the concern in implementing the new parking changes by January 1st. Working with Duncan or proceeding with the RFP process would not accommodate for this timeline. The recommended vendor would save $30,000 moving forward. There were concerns that the Board should RFP this item, as opposed to working with the quotes provided. There could be additional vendors or additional cost savings 3

should the Village utilize the RFP process. President Rozek, Trustees Warren and Carpenter relayed the importance of proceeding with the RFP process with the dollar amount of the contract and purchasing policy.

Tr. Stokebrand moved, seconded by President Rozek, to put out an RFP for new citation and parking permit software provider. Trustees Amenta, Bockhorst and Ircink noted they were comfortable utilizing the three quotes due to the implementation timeline and cost savings. President Rozek supported the RFP process.

It was noted that the Board was originally scheduled to provide a recommendation on parking alternatives in July that would have allowed sufficient time to proceed with the RFP process, but due to time constraints, quotes were obtained in an effort to meet the Board’s desired implementation of new parking changes by January 1. The staff is happy to proceed in a manner the Board desires and wanted to provide options. Village Manager Ewald requested that should the Board desire to proceed with an RFP that staff be allowed to proceed with issuance and providing a recommendation to the Village Board for approval to expedite the process. The Board was in concurrence with this approach. Director Emanuelson confirmed that the implementation of the software would not be done until at least March 2021. It was clarified that the Village is currently operating under an expired contract with Duncan to sort out the Village’s future’s needs based upon the policy direction provided by the Village Board regarding parking policies.

Tr. Stokebrand moved and Tr. Amenta seconded to call the question. Motion carried 5-2, Trustees Bockhorst and Ircink voting nay.

The Board considered the motion to put out an RFP for new citation and parking permit software provider. Motion fails 3 - 4, Amenta, Bockhorst, Ircink, Stokebrand voting nay.

Tr. Ircink moved, seconded by Tr. Amenta to approve a three-year contract with Gtechna for an amount not to exceed $222,000. Motion carried 4 – 3 with President Rozek, Tr. Carpenter, and Tr. Warren voting nay. President Rozek stated she was voting no because she believes the Village should be doing an RFP.

b. Consider Ordinance 3015 Amending Subsection 16-2A Membership of the Plan Commission. (9:48 p.m.)

Director Griepentrog introduced the item. President Rozek noted that it was discussed with the Chair of JP&L and Director Griepentrog that there were two vacancies on the Commission at this time that it was agreed that the decision to reduce the membership of the Commission from nine to seven members would be brought to the Village Board for consideration.

Tr. Carpenter moved, seconded by Tr. Stokebrand to approve Ordinance 3015 Amending Subsection 16-2A Membership of the Plan Commission.

It was noted that there were not applicants interested in the positions at this time. Tr. Amenta noted that if there were individuals interested that they should be considered for participation and engagement. She was also concerned that two elected individuals sitting on the Plan Commission already have the opportunity to weigh in on matters at the Village Board. If not reduced to seven members Director Griepentrog requested the number present for purposes for quorum be reduced for the Commission. Atty. Bayer suggested making it four for quorum if that were the case. Tr. Warren noted he leans toward submitting the recommendation of moving forward with seven members. Tr. Carpenter noted that Plan Commissions with more than 7 individuals is more characteristic of a larger municipality. Tr. Bockhorst relayed that we should consider reducing the number of elected officials on the Commission, unless prohibited by statute. It was noted that Tim Hansmann and Lea Blankenship are the two individuals who have termed out in accordance with the two term preferred limit. Atty. Bayer clarified the state statute that the Village President may appoint him or herself to the Commission and another elected official, but the Commission should always have three citizen appointments. They should also have relevant experience to serve on the Commission. Village code calls for the Village President as chairman, a village trustee and seven citizen appointments. Atty. Bayer further clarified that the Commission should always have three citizen members that are not elected officials. 4

The Board voted on the motion to approve Ordinance 3015 Amending Subsection 16-2A Membership of the Plan Commission. Motion carried 4 – 3 by a roll call vote, Tr. Amenta, Bockhorst, and Ircink voting nay.

c. Consider Resolution 2020-34 Moving Central Count Processing for Wards 1 – 12 to the Shorewood High School, 1701 E Capitol Dr., Shorewood for the November 3, 2020 Presidential Election. (10:10 p.m.)

Tr. Amenta moved, seconded by Tr. Bockhorst, to approve Resolution 2020-34 Moving Central Count Processing for Wards 1 – 12 to the Shorewood High School, 1701 E Capitol Dr., Shorewood for the November 3, 2020 Presidential Election. Tr. Carpenter confirmed that votes cannot be tallied until the day of the election and that all ballots placed in the drop box by Village Hall are also counted at the same time. Tr. Warren clarified that counting of ballots cannot start until the polls open. Motion carried 7 - 0 by a roll call vote.

10. Reports of Village Officials (10:05 p.m.) a. Village President – no report. b. Village Trustees – Tr. Bockhorst noted the City of Milwaukee is in need of poll workers and they are paying for individuals serving in this capacity. c. Village Manager – None

11. Items for future consideration (10:08 p.m.)

Trustee Bockhorst requested to discuss the length of the minutes. Tr. Bockhorst moved and Tr. Ircink seconded to approve adding this item to the budget list. It was further discussed that this item may have budgetary impacts due to the amount of staff time associated. Motion fails 4 - 3, with President Rozek, Trustees Amenta, Carpenter and Stokebrand voting nay.

Tr. Amenta moved and Tr. Carpenter seconded to reconsider the vote for a policy allowing for overnight parking made at the last meeting to consider the implementation of alternate side parking at the same time, particularly if implemented in winter months. Some neighborhoods will be impacted greater than others. At the times DPW is out collecting trash and leaves, it will make service operations difficult to provide service. These issues should be considered and thought through prior to implementation of any policy changes. Atty. Bayer noted that reconsideration of the vote will take the board back before the previous motion was made. The reconsideration would be properly noticed for the next meeting and votes would be taken again. Motion carried 4-3, with Trustees Ircink, Bockhorst and Warren voting nay.

President Rozek moved and Tr. Amenta seconded to reconsider the approval of the software vendor contract for parking previously discussed at tonight’s meeting. Motion carried 5-2, with Trustees Ircink and Bockhorst voting nay.

Tr. Bockhorst moved to provide education on a walking quorum either by the Village Attorney or some other body to be listed as a future agenda item. Motion failed for lack of a second.

President Rozek moved, seconded by Tr. Amenta to adjourn into closed session pursuant to 19.85(1)(g) to confer with legal counsel on strategy regarding pending litigation regarding the Estate of Jonah Marciniak at 10:35 p.m. Motion carried 7 – 0 by a roll call vote.

Tr. Carpenter moved, seconded by Tr. Ircink to adjourn back into open session at 11:04 p.m. Motion carried by a roll call vote 7 - 0. 5

13. Adjournment. Tr. Ircink moved and Tr. Warren seconded to adjourn at 11:05 p.m. Motion carried 7 - 0.

Respectfully submitted,

Sara Bruckman, CMC/WCMC Village Clerk

Office of the Fire Chief Robert Whitaker

To: NSFD Member City Council/Village Boards Date: September 15, 2020 Subject: Resolution 20-02

Section 66.0602(3)(h) provides that levy limits otherwise applicable to municipalities under Chapter 66 of Wisconsin Statutes do not apply to the amount that a city or village may levy in that year to pay for charges assessed by a joint fire department to the extent that the amount levied to pay for such charges would cause the city or village to exceed the limits imposed under Section 66.0602, Wis. Stats.

The exemption applies if the total charges assessed by the Department for the budget year do not exceed the previous year’s charges by a percentage that is less than or equal to the percentage change in the US Consumer Price Index for all urban consumers, US City Average, as determined by the US Department of Labor for the 12 months ending on September 30th of the year of the levy plus 2%. Additionally, the Statute requires that for the exemption to be applicable, the governing bodies of all the cities and villages served by the Department must adopt a resolution in favor of exceeding such levy limit.

The applicable CPI change is 1.0% (estimated), so under State Statute, the allowable increase is 3.0%. The Department’s actual increase in charges is 1.5%.

It is my understanding that several member municipalities are interested in using the levy limit exemption for 2021. The North Shore Fire Department Board of Directors voted to recommend approval of this resolution to the seven member communities at its meeting on September 15, 2020. Enclosed is a resolution for consideration by each member municipality. It is important each community consider this resolution prior to November 15, 2020.

If approved, please forward a signed copy of your municipality’s resolution.

STATE OF WISCONSIN : MILWAUKEE COUNTY : VILLAGE OF SHOREWOOD

RESOLUTION – 2020 - 35

A RESOLUTION IN THE MATTER OF AUTHORIZING AN EXCEPTION TO THE LEVY LIMITS FOR CHARGES FOR THE NORTH SHORE FIRE DEPARTMENT PURSUANT TO 2005 WISCONSIN ACT 484

WHEREAS, the Village of Shorewood is a participating member of the North Shore Fire Department under the North Shore Fire Services Agreement, and

WHEREAS, the Wisconsin Legislature has enacted 2005 Wisconsin Act 484 on May 30, 2006, published on June 13, 2006; and

WHEREAS, Act 484 creates Section 66.0602(3)(h), Wis. Stats., which statute provides that levy limits otherwise applicable do not apply to the amount that a city or village may levy in that year to pay for charges assessed by a joint fire department to the extent that the amount levied to pay for such charges would cause the city or village to exceed the limits imposed under Section 66.0602, Wis. Stats.; and

WHEREAS, the exception to the levy limit applies only if the total charges assessed by the joint fire department for the current year increase, relative to the total charges assessed for the previous year, by a percentage that is less than or equal to the percentage change in the US Consumer Price Index for all urban customers, US city average, as determined by the US Department of Labor for the 12 months ending on September 30th of the year of the levy, plus 2%; and

WHEREAS, the exception to levy limits under Act 484 further only applies if the governing body of each city and village served by the North Shore Fire Department adopts a resolution in favor of exceeding such levy limit as may be applicable;

NOW THEREFORE, BE IT RESOLVED that the Village of Shorewood hereby authorizes a levy for charges assessed by the joint fire department which exceeds the limit as described and imposed by Section 66.0602, Wis. Stats., but only to the extent as authorized by Section 66.0602(3)(h)2a, Wis. Stats., and

BE IT FURTHER RESOLVED that this resolution shall not be construed as authorizing the North Shore Fire Department to adopt any particular budget, but rather that the Act 484 budget formula shall be deemed a maximum limit on any budget increase which is duly adopted under all applicable procedures and requirements of the North Shore Fire Services Agreement.

PASSED AND ADOPTED by the Village Board of the Village of Shorewood, this 5th day of October 2020.

______Allison Rozek, Village President

Countersigned: ______Sara Bruckman, CMC/WCMC, Village Clerk

Office of the Fire Chief Robert Whitaker

To: Village Boards/Common Council Date: September 15, 2020 Subject: 2021 Fee Schedule

Enclosed is the proposed 2021 Fee for Service Schedule and Resolution 20-03 for your consideration.

The Fee Schedule is annually updated by the Board of Directors and requires that at least five of the seven member municipalities pass a local resolution regarding the fee schedule at the Council/Board level. There are three different types of fees charged by the Department, fees for emergency services, fees for fire prevention permits/inspections and administrative fees. The North Shore Fire Department Board recommended approval of this fee schedule to the member municipalities at its September 15, 2020 Meeting.

Fees for Emergency Services

This area primarily consists of fees for emergency medical services provided by the Department. All EMS fees have been adjusted by 3.5% which is in the Medical Care Commodities and Medical Care Service CPI for 2020. The increase was used in the development of the 2021 Budget.

Fire Prevention Permits/Inspections

The fee schedule in this area has no changes from 2020.

Administrative Fees

The fee schedule in this area has no changes from 2020.

STATE OF WISCONSIN : MILWAUKEE COUNTY : VILLAGE OF SHOREWOOD

RESOLUTION – 2020 - 36

A RESOLUTION APPROVING THE 2021 NORTH SHORE FIRE DEPARTMENT FEES FOR SERVICE SCHEDULE

WHEREAS, the Board of Directors of the North Shore Fire Department has recommended that the 2021 North Shore Fire Department Fees for Services, attached to and made a part of this Resolution (hereinafter the "Service Fees"), be approved by each of the municipalities a party to the 1994 Amended and Restated North Shore Fire Department Agreement (hereinafter "the Agreement"); and

WHEREAS, the Agreement requires that all fees for service must be submitted to the governing bodies of the Villages of Bayside, Brown Deer, Fox Point, River Hills, Shorewood and Whitefish Bay and the City of Glendale for approval by not less than five (5) of these seven (7) municipalities; and

WHEREAS, upon approval by not less than five (5) of these seven (7) municipalities the appropriate North Shore Fire Department officials are authorized to charge and collect the Service Fees; and

NOW, THEREFORE, BE IT RESOLVED, by the Village Board of the Village of Shorewood that the Village of Shorewood hereby approves the Service Fees in the form presented as attached and directs the Village Clerk to provide a certified copy of this Resolution to the North Shore Fire Department.

PASSED AND ADOPTED by the Village Board of the Village of Shoewood this 5th day of October, 2020.

______Allison Rozek, Village President

Countersigned: ______Sara Bruckman, CMC/WCMC, Village Clerk

Item 2020 2021 BLS service and/or treatment without transport (Resident) 135.97 140.72 BLS service and/or treatment without transport (Non-Resident) 203.29 210.40 BLS service lift assist not in EMS High-Utilizer Program 202.60 209.69 Paramedic service and/or treatment without transport (Resident) 168.97 174.88

Paramedic service and/or treatment without transport (Non-Resident) 231.01 239.10 BLS service with transport (Resident) 821.74 850.51 BLS service with transport (Non-Resident) 949.12 982.34 Paramedic service with transport Level - ALS-1 (Resident) 937.95 970.78 Paramedic service with transport Level - ALS-2 (Resident) 1030.97 1067.05 Paramedic service with transport Level - ALS-1 (Non-Resident) 1057.37 1094.37 Paramedic service with transport Level - ALS-2 (Non-Resident) 1219.73 1262.42

Paramedic service and invasive treatment without transport (Resident) 168.97 174.88

Paramedic service and invasive treatment without transport (Non-Resident) 237.61 245.93 Defibrillation 156.28 161.75 IV and supplies 81.84 84.71 Intubation 176.64 182.82 ALS supplies 130.23 134.79 Oxygen and supplies 101.64 105.20 Mileage (rate per loaded mile) 21.88 22.65 EKG 135.97 140.72 Drugs, Group-1: Albuterol, Amioderone (30 mg), Aspirin, Atropine, Benadryl, Calcium Gluconate, D10, Duoneb, D5W, Glucose (oral), 43.56 Nitroglycerin, Sodium Normal Saline (bags & carpujet), Versed, Zofran Tabs, Zofran IV, acetaminophen/Tylenol, Ketorolac/Torodol 45.09 Drugs, Group-2: Calcium Chloride, Lidocaine 50.16 51.92 Drugs, Group-3: Fentanyl, Ketamine, Midazolam, Narcan, Noephinephrine, 64.68 Epinephrine, Sodium Bicarbonate 66.95 Dexamethasone 79.21 81.98 Epinephrine by Epi-pen 129.37 133.89 Adenosine 121.45 125.70 Glucagon, up to 1 Mg 218.79 226.45 Solmedrol, 41-125 Mg 79.21 81.98 E-Z IO 162.37 168.05 Spinal Immobilization 168.97 174.88 Triage barcode wristbands 3.96 4.10 Cyano-kits 1432.57 1482.71 CPAP mask 72.93 75.48 LUCAS Suction Cup and ResQPOD 250.00 258.75 Fire Prevention Permits/Inspections: 2020 2021 Fire Department Services for Vehicles $500 $500 $75.00 ($25/multi- $75.00 ($25/multi- Occupancy Inspection family unit family unit with $75 with $75 Work without Permit Double normal fee Double normal fee Re-inspection Fee $75 $75 Subject to actual Subject to actual Special Plan Review/Inspection cost cost Variance Requests $100/code section $100/code section $75/hr 2 hr. $75/hr 2 hr. Inspection Request (less than 72 hrs notice) minimum minimum $100/hr 2 hr. $100/hr 2 hr. Inspection Non-Business Hours minimum minimum

Plan Review (Includes Site Inspection): 2020 2021 $.07/sq. ft. ($75 $.07/sq. ft. ($75 Construction Compliance with Fire Code minimum) minimum) $.07/sq. ft. ($100 $.07/sq. ft. ($100 Performance Based or Alternative Design minimum) minimum) $.07/sq. ft. ($75 $.07/sq. ft. ($75 Fire Alarm and Detection Systems minimum) minimum) $250 up to 20 $250 up to 20 devices, devices, Audio/Visual Annunciation Systems $500 over 20 $500 over 20 devices devices Hood and Duct Suppression Systems $100 per system $100 per system

Other Suppression Systems (FM200, Cardox, etc.) $100/plan $100/plan

Smoke Evacuation $75/plan $75/plan

Water-based Sprinkler Systems (new or altered <20 heads) $100 100 $.07/sq. ft. ($100 $.07/sq. ft. ($100 Water-based Sprinkler Systems (new or altered >20 heads) minimum) minimum) Spray Booth Operations $100 100

Acceptance Tests: 2020 2021 Hydro-test of Sprinkler Piping (2 hr. test) $125 $125 Fire Pump $100 $100 Fire Alarm and Detection System $100 $100 Hood and Duct Suppression System $100 $100 Other Suppression $100 $100 Smoke Evacuation System $100 $100 Spray Booth System $100 $100

Other Permit Items: 2020 2021 Bonfires, Cermonial Fires, Vegetation Burns $50 $50 Hot Work $25 $25 Indoor Vehicle Exhibits $25 $25 Building Demolition $250 $250 Tents for Public Assembly >400 sq. ft. $50 $50 Temporary Fuel Storage $50 $50 Fireworks Displays $125 $125 Code Consulting/Emergency Planning $75/hour $75/hour

Administrative/Other Fees: 2020 2021 CPR Certification Skill Check-Off Only $55/student $55/student CPR Certification $75/student $75/student Open Records Requests $.10/page $.10/page As determined by As determined by the record the record Record Locating Fees custodian only if custodian only if over $50 per over $50 per request. request.

Cost of personnel Cost of personnel (loaded wage), (loaded wage), Event Stand-by vehicles/ vehicles/ supplies, plus 25% supplies, plus 25% administrative fee. administrative fee.

Office of the Fire Chief Robert Whitaker

To: Board of Directors Date: September 8, 2020 Subject: Agreement for Mutual Assistance

In 2014, the Fire Department Board of Directors and a majority of municipalities in Milwaukee County entered into an Agreement for Mutual Assistance specific to fire and emergency medical services. Since that time, the Agreement has resulted in the development of borderless dispatch in many communities in Milwaukee County, thus improving service to residents.

In 2019, the City of Franklin expressed concern regarding language in the Agreement and asked for consideration of changes to the Agreement. At the direction of the Intergovernmental Cooperation Council of Milwaukee County, the 2014 Agreement was reviewed by legal counsel for the League of Municipalities Insurance Company, the Cities/Villages Mutual Insurance Company and the City of Milwaukee as a means to address concerns brought by the City of Franklin. These three entities insure a vast majority of the municipalities in Milwaukee County.

The Agreement enclosed has received approval of the legal counsel of those groups and is scheduled to be considered for recommendation for approval to the municipalities in Milwaukee County by the ICC on September 14.

In anticipation of the ICC adopting a recommendation, I am submitting the Agreement to the North Shore Fire Department Board of Directors for consideration of recommendation of adoption of the Agreement to the seven member municipalities at its September 15 meeting.

The North Shore Fire Services Agreement requires approval of the governing bodies of at least five (5) of the seven (7) member municipalities to enter into the Agreement. If/once approved, the Resolution authorizes the Fire Chief to enter into the Agreement.

It is my request that the Board consider Resolution 20-04 recommending the Agreement for Mutual Assistance to the member municipalities.

STATE OF WISCONSIN : MILWAUKEE COUNTY : VILLAGE OF SHOREWOOD

RESOLUTION – 2020 - 37

A RESOLUTION APPROVING THE METRO MILWAUKEE FIRE/EMERGENCY SERVICES MUTUAL AID AGREEMENT

WHEREAS, the Board of Directors of the North Shore Fire Department has recommended the Agreement for Mutual Assistance, attached to and made a part of this Resolution, be approved by each of the municipalities a party to the 1994 Amended and Restated North Shore Fire Department Agreement (hereinafter "the Agreement"); and

WHEREAS, the Agreement requires that all agreements for mutual assistance must be submitted to the governing bodies of the Villages of Bayside, Brown Deer, Fox Point, River Hills, Shorewood and Whitefish Bay and the City of Glendale for approval; and

WHEREAS, upon approval by not less than five (5) of these seven (7) municipalities the appropriate North Shore Fire Department officials are authorized to execute the Agreement for Mutual Assistance; and

NOW, THEREFORE, BE IT RESOLVED, by the Village Board of the Village of Shorewood that the Village of Shorewood hereby approves the Agreement for Mutual Assistance in the form presented as attached and directs the Village Clerk to provide a certified copy of this Resolution to the North Shore Fire Department.

PASSED AND ADOPTED by the Village Board of the Village of Shorewood this 5th day of October, 2020.

______Allison Rozek, Village President

Countersigned: ______Sara Bruckman, CMC/WCMC, Village Clerk

AGREEMENT FOR MUTUAL ASSISTANCE

This Agreement for Mutual Assistance, (“Agreement”), is entered into as of the date signed the respective parties, each a Wisconsin Municipal Corporation acting by and through its fire departments, each with proper authorization to execute this Agreement, (herein referred to collectively as “the Parties” or “the Departments” and individually as “a Party” or “a Department”), and is made pursuant to Wis. Stat. Secs. 66.0301 and 66.03125.

Section 1. Purpose.

The purpose of this agreement is to provide for extended firefighting capabilities in the participating municipalities when deemed necessary under the circumstances described herein. The parties understand that reliance on mutual assistance under this agreement is not intended to be a substitute for adequate staffing in the participating municipalities.

The governing officials of the governmental entities set forth below, political subdivisions of the State of Wisconsin and the United States of America, desire to secure for each entity the benefits of assistance in the protection of life and property from fire and other disasters. As such, this Agreement is intended to provide for fire department response circumstances not specifically otherwise provided for under separate non-applicable to this Agreement existing Mutual Aid Fire Service Agreements and Mutual Aid Box Alarm System Agreements, that being the response to a call for service in an area outside of the responder’s municipality, due to the proximity of facilities and equipment for a potentially more rapid response.

The parties understand that reliance on mutual assistance under this agreement is not intended to be a substitute for adequate staffing in the participating municipalities.

Section 2. Authority.

This Agreement is made and entered into by the parties pursuant to the authority granted by Wisconsin Statute Section 66.0301, which authorizes municipalities to contract with each other for the receipt and furnishing of fire, protection and emergency medical services; and Wisconsin Statute Section 66.03125, which authorizes fire departments to engage in mutual assistance within a requesting fire department’s jurisdiction.

Section 3. Definitions.

Mutual Assistance

Mutual Assistance as applied herein means the loaning of services with the accompanying apparatus, by one or more multiplicities, to meet an emergency beyond the capabilities of the municipality being aided.

Participating Municipalities

A municipality that commits itself to this mutual aid agreement by passage of a resolution or ordinance authorizing participation in the program with other participating member municipalities for rendering

and receiving mutual aid and in the event of an incident in accordance with team operating procedures.

Requesting Agency

The municipality in which an incident occurs that cannot be adequately handled by the local Fire Department.

Aiding Agency

A municipality furnishing fire and/or EMS personnel, equipment and apparatus to a Requesting Agency’s municipality.

Emergency condition

For the purposes of this Agreement, any unexpected fire and/or EMS occurrence or occasion requiring immediate action, including any condition requiring fire protection or emergency medical services or both; a hazardous situation is a situation that creates a level of threat to life, property, health or the environment.

Sections 4. Mutual Considerations and Conditions.

1. In consideration for each party's mutual assistance to the other upon the occurrence of an emergency condition and/or hazardous situations in any portion of the designated area where this Agreement is in effect, a predetermined number of firefighting equipment and/or emergency medical equipment or personnel of the parties may be dispatched to such point where the emergency condition and/or hazardous situations exists in order to assist in the protection of life and property, subject to the conditions hereinafter stated.

Details as to amounts and types of assistance to be dispatched, logistical methods of dispatching and communications, training programs and procedures and areas to be assisted will be developed by the Chiefs of the fire departments from the respective parties. These details will be stipulated in an Operation Policy and signed by the Chiefs of the departments upon authorization from their respective governing bodies. No party shall have any obligation pursuant to this Agreement to another party unless and until an Operation Policy is executed between the respective parties. Said Operation Policy may be revised or amended at any time by mutual agreement of the Fire Chiefs as they are so respectively authorized and as conditions may warrant. The Operational Policy should be reviewed annually and as needed.

2. Personnel and equipment dispatched pursuant to this agreement shall report for direction and assignment to the fire chief or incident commander of the fire department of the jurisdiction in which the mutual assistance service is being provided and in accordance with the Operation Policy.

3. Either party may decline a request for mutual aid, if in the best judgment and discretion of the responding party’s fire chief or other ranking officer in charge at the time, the safety of the

responding party’s own jurisdiction’s inhabitants would be excessively compromised or otherwise put in unwarranted jeopardy. In the event of such decision, the responding party shall immediately notify the requesting party of its decision and may assist the requesting party in summoning assistance of other service providers, if practical or feasible. These actions shall be monitored by the Chief or their designees to ensure equitability of services.

No liability of any kind or nature shall be attributed to or be assumed whether express or implied by a party hereto, its duly authorized agents and personnel for failure or refusal to render aid. In addition, there shall not be any liability for a party that withdraws aid once provided pursuant to the terms of this Agreement. However, once a request is accepted it should generally be carried through and not withdrawn.

4. While it is deemed equally beneficial, sound and desirable for the parties of this agreement to work collaboratively in accordance with the terms of this agreement, it is not the intent of the parties to transfer risk to or assume liability on behalf of another party to this agreement. At all times while equipment and personnel of any party’s fire department are traveling to, from, or within the geographical limits of any other party in accordance with the terms of this Agreement, such personnel and equipment shall be deemed to be employed or used, as the case may be, in the full line and cause of duty of the party which regularly employs such personnel and equipment. Further, such equipment and personnel shall be deemed to be engaged in a governmental function of its governmental entity.

5. This Agreement is not intended to create an employer/employee relationship between the parties. The requesting party, or the party in charge under the operations policy, shall assume control over the operations of the mutual aid incident scene, however it shall be each party’s responsibility to maintain the safety of its own personnel and others at the scene or within its immediate vicinity. Each party to this Agreement, in relation to any and all other parties to this Agreement, is responsible for the operation of its own vehicles and equipment and the acts of its personnel responding to a request for mutual assistance while they are providing assistance in the requesting community. The employees that may provide services under this Agreement shall continue to be the employees of his or her employing parties’ fire department and shall be covered by his or her employing parties’ fire department municipality for purposes of worker’s compensation, unemployment insurance, benefits under Chapter 40 Wisconsin Statutes and any civil liability insurance. Any employee while providing services under this Agreement is considered, while so acting, to be in the ordinary scope of his or her employment with his or her employing parties’ fire department.

The terms and provisions of this Agreement are applicable to and only for the benefit of the parties hereto, and not to any other person or claimant not a party hereto, and shall not under any circumstances be construed to be enforceable by or in any way used as evidence for any claim for wages, benefits or the like which may be due to any employee of any party hereto.

6. The parties declare and acknowledge that they are governmental entities entitled to governmental immunity under the common law and under Section 893.80 of the Wisconsin Statutes, and the parties agree that nothing contained herein shall waive the rights and defenses to which each party may otherwise be entitled, including all of the immunities, limitations, and defenses under Section 893.80 of the Wisconsin Statutes. The parties also agree that they are not waiving any other immunities or defenses available to them under

state, federal or administrative law. All of the provisions of Section 895.46 of the Wisconsin Statutes also apply.

7. Each party hereto shall maintain an insurance policy or maintain a self-insurance program that covers activities that it may undertake by virtue of being a party to this Agreement. Annually and upon request, a party must provide evidence of compliance with the insurance provisions of this section to the other party.

8. The parties agree that each shall respond without any cost, charge or financial assessment to the other for cost incurred pursuant to this Agreement. However all parties providing assistance hereunder shall be entitled to the equitable distribution between the parties providing services of any expenses recovered from other responsible entities. The Chief or designee of the Department receiving reimbursement shall be responsible for working with the other parties to find a reasonably equitable distribution among all claimant departments. Nothing herein shall operate to bar any recovery of funds from any State or Federal agency under any existing State and Federal laws.

9. In the event that any individual performing duties subject to this Agreement shall be named as a defendant party in any state or federal civil lawsuit brought by a third party, arising out of his or her official acts performed within the scope of his/her duties pursuant to the terms of this Agreement, such individual shall be entitled to the same benefits and the same insurance of his/her employing agency that he or she would be entitled to receive had such civil action arisen out of an official act within the scope of his or her duties as a member of the department where regularly employed. Moreover, 895.46 Wis. Stats., shall apply to such individual performing duties subject to this Agreement. Accordingly, the benefits of defense and indemnification to third party lawsuits as described in this paragraph shall be supplied by the party where the individual is regularly employed.

10. This Agreement shall commence and become effective as to any party shall be on the date of the signature of any such party hereto and shall supersede any previous versions of this mutual aid agreements entered into by the parties.

11. It is agreed by and between the parties hereto that any party hereto shall have the right to terminate this Agreement upon ninety (90) days written notice to the other parties’ Fire Chief. The cancellation notice shall be filed with the Clerks of each municipality.

12. In case one or more of the provisions contained in this Agreement shall be for any reason held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein.

Section 5. Effect of Other Agreements

1. The Municipal Elected Bodies for the undersigned may from time to time enter into separate agreements for the purchase and/or equitable sharing of equipment, personnel, etc. with and between any of the undersigned parties. Said separate agreements are not intended to impact the intent or terms of this Mutual Aid Agreement contained herein.

2. Separate agreements under this section should be approved subject to notification of all of the undersigned parties.

3. Should any party outside of Milwaukee County be considered as a party to this agreement, all undersigned parties should be notified of such interest and intent.

BE IT RESOLVED:

1. This Agreement shall be governed and construed in accordance with the laws of the State of Wisconsin. This Agreement represents a complete understanding of the parties with respect to this subject matter referred to herein and may not be amended except upon the mutual written consent of the parties. This Agreement may be executed in multiple counterparts or duplicate originals, each of which shall constitute and be deemed as one in the same document.

2. This Agreement is hereby approved subject to the terms, conditions and limitations set forth in said agreement.

3. The parties hereby enter into this Agreement knowingly, voluntarily and for the benefit of their communities, humanity and the common good.

4. The undersigned representatives of each party are hereby authorized to abide to the terms, conditions and limitations set forth in this Agreement.

This signatory certifies that this Agreement for Mutual Assistance has been adopted and approved by ordinance, resolution, or other manner allowed by law, a copy of which is document is attached hereto.

______Municipal Corporation

______Signatory

______Date

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD Agenda Item: #9d Southeast Area Combined Sewer Improvements project update (meeting #6) Date: October 5, 2020 Presenter: Leeann Butschlick, Director Department: Public Works/Sewer Utility

1999 “Bottleneck Project” SE Area combined sewer improvements constructed in response to significant rain events in 1996, 1997 and 1998 which led to widespread basement back-ups 1999 Significant rain event while Bottleneck under construction led to formal dialogue with MMSD to explore further relief options 2010 July storm events lead to development of Comprehensive Sewer Facility Plan and recommended improvements (finalized 2011) 2012 Basin 1 (separate sewer system area) improvements constructed 2012 Basin 6 (separate area) Phase I improvements constructed 2012 Advanced Facility Plan for Storm Sewer Improvements to Achieve Partial Separation in the South Combined Sewer Area published 2014 Basin 6 Phase II (separate area) sewer improvements constructed 2014 MMSD, Village, City of Milwaukee and UWM begin collaborative evaluation of capacity issue 2014 Ad Hoc 110 Edgewood Drainage Study (MMSD) Technical Memorandum 1 and Memorandum 2 2016 NE Combined Area Sewer Improvements constructed 2016 Edgewood Avenue MIS Planning Report published 2016 MMSD officially includes Edgewood corridor improvements in its capital planning process 2016 Village contracts for Combined Sewer Service Area (CSSA) Environmental Assessment 2017 MMSD announces Edgewood Near Surface Collector (NSC) Project 2017 CSSA Environmental Assessment published with Executive Summary incorporating recently announced Edgewood NSC project 2019 CSSA Green Infrastructure Planning Project with US Army Corps, MMSD, City of Milwaukee and Village of Shorewood, identifies Shorewood’s River Park as one of 10 selected locations; preliminary recommended GI improvements later incorporated into larger MMSD Edgewood NSC restoration 11/18/19 Village Board approves Southeast Area Combined Sewer Improvements design engineering RFP 12/16/19 MMSD CSSA GI presentation to Village Board notes proposed use of River Park parking lot for Edgewood NSC construction staging and restoration with GI features (packet memo) 3/10/20 Shorewood Parks Commission reviews River Park parking lot GI features for impact to River Park 3/16/20 Village Board approves SEACSI engineering design contract with Strand Associates 8/3/20 MMSD Edgewood NSC presentation

For additional history and information, please visit www.villageofshorewood.org/SEsewer

Agenda Item Discussion – Please provide a summary of the agenda item along with bullet points highlighting the main items and key issues to be discussed.

Please recall that the SEACSI design engineering agreement scope of work includes the following tasks:

• Task 1 Project Management • Task 2 Analysis of Shorewood SWMM model and project planning SEACSI project update October 5, 2020

• Task 3 Green Infrastructure Enhancements • Task 4 Engineering Design • Task 5 Construction Document Preparation and Bid Process

Work to date has occurred under Task 2: Analysis of Shorewood SWMM model and project planning. Below please find a brief progress report on the services under this task as specified in the contract document (contract language in italics):

1. Review current SPSWMM model, design reference information and capital planning efforts provided by OWNER. COMPLETE 2. Survey manhole rim and invert information for up to fifty structures. COMPLETE a. Completion of a survey of manholes along all routes to compare the survey data to the data that is included in the base XPSWMM model provided by others. There were some discrepancies, but in general the data contained in the existing XPSWMM model is accurate. 3. Review flow metering locations within the southeast combined sewer basin. Provide MMSD with a map showing flow meter locations for its consideration. Utilize flow meter data to assist in WPSWMM model calibration. MMSD shall install, maintain and download data from the meters. COMPLETE a. Strand has developed a request for MMSD to install additional flow meters in the basin. To date, MMSD has installed five of the seven requested meters (one in March, four in July), however no significant rain events have occurred since installation. b. Reviewed data provided by MMSD for the one flow meter that was installed in spring 2020 to check model calibration. Based on this one flow meter the model calibration is good. c. Review and comparison of the XPSWMM model provided by Clark Dietz and the model used by MMSD for the Edgewood Interceptor with the updated rainfall data from SEWRPC. The updated rainfall data does not require larger pipe sizes. 4. Evaluate constructability of improvements as currently included in the XPSWMM model. PENDING ADDITIONAL FLOW DATA 5. Review and model up to three alternative routes for the proposed combined sewer. IN PROGRESS a. XPSWMM models have been created for the three alternative routes. All routes appear to be feasible. Additional flow metering data necessary to develop costs for each alternative. MMSD’s Edgewood NSC delay provides additional opportunity for data collection. 6. Model OWNER’S chosen final design alternative at 90% design. 7. Prepare planning analysis report documenting design criteria including level of service and review of potential construction planning options. IN PROGRESS 8. Prepare for and provide two personnel to present the planning analysis at a Village Board meeting.

Fiscal Note – If applicable, please address the financial impacts of the item.

N/A

____ Yes __X__ No

If Yes, identify how and what community groups and businesses were notified.

It is anticipated that a Project Management and Communication plan will be presented for Board consideration upon completion of the modeling analysis tasks.

Action Required / Recommended – Please include the recommended motion or possible actions for this agenda item.

None. This item is included as an informational update.

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD Agenda Item: Consider authorization to proceed with storm sewer repair at 4480 N. Lake Drive (meeting #3) Date: October 5, 2020 Presenter: Leeann Butschlick, Public Works Director

History – Please include a timeline of historical relevant events related to this agenda item. This may include previous Village board action, policies, planning documents, etc. If able, hyperlink to previous agenda packets (include page number) to reference information. If there is not relevant history, N/A should be entered in this space.

• On 12/6/19, the DPW was contacted by Dave Daily, property owner of 4480 N. Lake Drive, regarding damage to a presumed Village-owned manhole structure on the bluff in the rear of his property. DPW staff responded. Upon arrival, the structure, located half way between the top of the bluff and the lakeshore, in the woods, was heavily damaged by apparent slope erosion. Upon further inspection, it was determined that the top portion of this drop manhole had been dislodged from the bottom section, disconnected from the pipe and had tipped over. The lower section of this structure remained intact but was full of debris causing blockage of any storm water discharge. Site photos attached. • Records indicate the storm sewer construction in this area dates to approximately 1928. No easement exists for the structure. • December – February, staff and the Village’s engineering consultant evaluated repair methods and developed preliminary cost estimates. • On 2/18 Tr. Maher, Tr. Warren, Strand Engineering, DPW, Village Manager and Village Attorney met to review next steps. Meeting notes attached. • On 3/2 the Village Board approved Miller Engineer Scientists performing a geotechnical and bluff stability analysis for storm sewer manhole repairs at 4480 N. Lake Drive, exceeding the utility infrastructure project budget. • On 5/20 the property owner of 4480 Lake Drive notified the Village with his concern that the bluff had undergone additional significant deterioration during the previous days of heavy rain. • On 5/21 Strand and DPW met on site with the property owner and summarized the following: o New bluff failures between the storm sewer structure and the top of the bluff were identified. There were areas of seepage observed in the areas that have now been exposed. o The storm sewer pipe that sheared off and was previously exposed was not visible and appeared to be covered by soils from new bluff failures. Staff was unable to see the outlet of the pipe to determine if it is blocked, however water could be heard flowing into the shaft so it is assumed that it is not fully blocked. o Staff was unable to see the storm sewer drop shaft, but was able to hear water flowing into the shaft. o Between the drop shaft and the lake, a ravine was starting to form, possibly due to storm water flow bypassing the storm sewer drop shaft. o The outfall at the lake had a significant amount of debris from the waves action and a fallen tree. It also appeared that some of the riprap along the shoreline had been pushed closer to the outlet. However, it did not appear that the debris was restricting flow from the outlet to the point where it would back up in the pipe and the drop shaft. • On 5/22 Miller Engineer and Scientists provided the attached Slope Stability Analysis Report that includes a concept plan for the storm sewer work and outfall improvements. Miller did not have similar projects to estimate a cost for this work. 4480 N. Lake Drive storm sewer manhole repair October 5, 2020

• Strand contacted a number of contractors in an attempt to develop a cost estimated based upon the Miller concept plan. Costs were estimated for two separate project components: o Phase I – construction of an access road to the structure, completion of all repairs and fill of ravine area. Estimated cost is $750,000. o Phase II – installation of protective rip rap around outfall structure and removal of any debris which may be impeding flow. Estimated cost is $300,000. • September - Strand communicated with neighboring property owners regarding project and requested necessary temporary access to facilitate construction at 4480. Temporary construction easements being drafted by Village Attorney. • September – proposed limits for the permanent easement submitted to Village for review and comments. Includes area around structures and language allowing access to structures. Strand facilitating communication with property owner at 4480.

Agenda Item Discussion – Please provide a summary of the agenda item along with bullet points highlighting the main items and key issues to be discussed.

An Opinion of Probable Cost has been developed by Miller Engineers and Scientists and will be provided to staff and forwarded on Friday, October 2nd. Staff is requesting your approval to proceed with the project. With your approval, the initial resolution authorizing the bond sale would be scheduled for your consideration at your November 2nd Village Board meeting.

Please see the below schedule of anticipated future project actions:

Obtain temporary construction easements (pending property owner October 7 approvals) Obtain permanent easement at 4480 N. Lake Drive October Village Board approval of temporary construction easements October 19, 2020 Advertise for bids October 20, 2020 Open bids November 10, 2020 Village Board award of construction contract November 16, 2020 Bond sale date December 7, 2020 Anticipated construction start December 2020 Construction and restoration complete May 2020

Fiscal Note – if applicable, please address the financial aspects of the item.

The funding for this project will be supported through the issuance of Sewer Utility Revenue Bonds.

Community and Business Outreach – If applicable, did you notify the community groups and business that are directly impacted by this agenda item. Please specify in the attached communication plan how community groups and businesses will be informed of action after Village Board consideration.

____ Yes ____ No If yes, identify and what community groups and businesses were notified.

Action Required / Recommended – Please include the recommended motion of possible actions for this agenda item. 2

4480 N. Lake Drive storm sewer manhole repair October 5, 2020

Suggested motion: I move approval of the project at an estimated cost of $X (to be provided) and direct staff to begin its implementation.

Attachments – The following PDF documents are attached:

1. Engineer’s Opinion of Probable Cost (to be provided)

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO THE VILLAGE BOARD Agenda Item: Reconsider modification of Night Parking regulations Date: October 1, 2020 Presenter: Bart Griepentrog, AICP Department: Planning & Development

Action Required / Recommended – Please include the recommended motion or possible actions for this agenda item.

On September 21, 2020, the Village Board voted to reconsider their vote from the September 8, 2020 meeting relating to night parking regulations.

Based on that vote to reconsider, three separate actions are required with this item. Those actions relate to the introduction of an On-Street Overnight Parking Permit and corresponding modification to alternate-side parking regulations, a policy to administer overnight permits and a fee schedule modification to update parking permit costs.

On June 24, 2020, the Technical Advisory Group (TAG) met to discuss possible modification and implementation of overnight parking, alternate side parking and winter regulations. Staff requested that the TAG pursue a phased approach with a focus first on overnight parking. The TAG provided consensus that an On-street Overnight Parking Permit should be offered, did not feel the need to require residency, but did think that limiting the number of permits per household was logical, if possible. There was also general consensus to charge “less” for the permit, as a matter of equity and affordability; however, no specific fee was recommended.

Additional discussion, inclusive of the TAG’s comments, took place at a July 6, 2020 Committee of the Whole meeting. Similar consensus was expressed on offering the On-Street Overnight Parking Permit; however, larger discrepancies were heard on the proposed price. Residency requirements were also less prioritized than a desire to possibly limit the number of permits per household. There was some concern that demand could outpace supply in certain areas, particularly the business district. Preferred implementation was suggested for January 1, 2021.

Staff was directed to research several additional questions and bring the topic back to the Village Board at their August 3, 2020 meeting for potential consideration. The TAG held a meeting on July 29, 2020 to review the additional information and provided a recommendation to establish an On-Street Overnight Parking Permit without residency requirements or household limitations. Based on information provided within the memo and presentation, they accepted staff’s proposed fee schedule of $50 for on-street permits and $40 for off-street

permits, but expressed a clear desire for a lesser amount, if possible. It was acknowledged that a six-month look back with actual permit numbers would provide that opportunity.

This item was deferred by the Village Board at their August 3, 2020 meeting for future discussion. A special Village Board meeting was convened on August 31, 2020, in part to discuss these issues. At that meeting, the Board expressed general consensus to direct staff to prepare updates for consideration on the September 8, 2020 Village Board agenda.

Staff was requested to prepare an Ordinance Amendment to introduce the On-Street Overnight Parking Permit, which would replace the current practice of providing hardship permits or special “bumper” permits to multi-family properties on a qualifying basis. As drafted, the permit would become available January 1, 2021. In order to ease administration and comprehension, the current proposal would allow for the purchase of the permit without proof of residency requirements or limits per household unit. The anticipated cost would be $40 per month. The current cost for parking within the Village’s off-street lots would also be reduced from $50 to $30 per month. Corresponding reductions in off-street daytime parking permits and 24-hour lots are now also being suggested for reductions to $30 and $50 per month.

Alongside the introduction of this permit, alternate side parking, which is already stipulated within the Village’s Night Parking Code was to be modified for clarity and more strictly enforced. The proposed amendment would clarify that parking is allowed on the oddly- addressed side of the street between 3:00 am and 5:00 am on odd calendar days, and the evenly-addressed side of the street between 3:00 am and 5:00 am on even calendar days, excepting Saturdays, Sundays and Holidays.

On September 8, 2020, Ordinance 3013, Policy 39 and Resolution 2020-30 were all approved. However, on September 21, 2020 a motion to reconsider these votes was passed on a vote of 4-3. As a result, all three actions have been placed back on the agenda for reconsideration on the October 5, 2020 meeting. Each item will be taken up at the point of their previous motion.

Agenda Item Discussion – Please provide a summary of the agenda item along with bullet points highlighting the main items and key issues to be discussed.

No new information has been compiled for the reconsideration. Should any of the previous approvals fail as a result of reconsideration, direction on how to proceed is requested. In any event, it is no longer expected that implementation can take place on January 1, 2021.

Votes on the following motions are required:

9f1: Tr. Stokebrand moved, seconded by Tr. Amenta to approve Ordinance 3013, an Ordinance Amending Section 500-16 Night Parking to allow overnight parking in the Village of Shorewood with a limit of two overnight parking permits per residential household and an unlimited number of overnight parking permits available to commercial enterprises.

9f2: President Rozek moved, seconded by Tr. Ircink to adopt Policy 39 Overnight Parking Permissions including the updated verbiage “with a limit of two overnight parking permits per residential household and an unlimited number of overnight parking permits available to commercial enterprises”.

9f3: Tr. Amenta moved, seconded by Tr. Carpenter to approve Resolution 2020-30 – A Resolution for Amending Fees within the Village Fee Schedule Relative to On-Street and Off- Street Overnight Parking, and Daytime and 24-hour Parking within Off-Street Lots, as drafted.

Fiscal Note – Please include the budget impact for this agenda item.

A projected fiscal impact analysis for the recommended scenario has been provided by the Finance Director. That analysis estimated a net decrease in revenue of $89,989 with the reduced permit costs.

As the alternate-side modifications have been drafted, approximately 105 signs would need to be modified along Oakland Ave and Capitol Dr. Prior estimates were provided indicating that each sign could cost around $40, so at a minimum; just over $4,000 would be required to update associated signage.

__ __ Yes __X __ No

Extensive prior community engagement was implemented to compile the analysis and a follow- up survey was initiated since the July 6th COW meeting, but implementation will be directed by the Village Board. The feature article of the August 27th and September 3rd Village Manager’s Memos highlighted these topics.

Action Required / Recommended – Please include the recommended motion or possible actions for this agenda item.

On September 21, 2020, the Village Board voted to reconsider their vote from the September 8, 2020 meeting relating to night parking regulations.

Based on that vote to reconsider, three separate actions are required with this item. Those actions relate to the introduction of the On-Street Overnight Parking Permit and modification to alternate-side parking regulations, a policy to administer overnight permits and a fee schedule modification to update parking permit costs.

1. 500-16 Night Parking – proposed red-lined version 2. Ordinance 3013 – An Ordinance Amending Section 500-16 Night Parking 3. Policy No. 39 – Overnight Parking Permissions 4. Resolution 2020-30 – A Resolution for Amending Fees Within the Village Fee Schedule Relative to On-Street and Off-Street Overnight Parking, and Daytime and 24-Hour Parking within Off-Street Lots. 5. Fiscal Analysis 4d - $40 on-street permit / $30 off-street permit

§ 500-16 Night parking.

A. Restrictions.

(1) No vehicle shall be permitted to stand in one place on a Village street or highway for more than 24 hours.

(2) Between the hours of 12:00 a.m. and 5:00 a.m., no person shall park on any Village street or highway motortrucks, truck tractors, semitrailers, or vehicles exceeding 6,000 pounds gross weight. This prohibition does not apply to:

(a) Vehicles including trucks, trailers, or power units upon or in reasonable proximity to construction sites during which periods of time they may be in use; and

(b) Trucks permitted under § 500-16B(2).

(3) Except as otherwise restricted or permitted under the Shorewood Village Code, no person shall park any other vehicle not listed in § 500-16A(2) on any Village street or highway between the hours of 3:00 a.m. and 5:00 a.m. on any day except Saturdays, Sundays or holidays.

B. Special permits. On-Street Overnight Parking Permit

(1) Vehicles may be parked during the hours between 3:00 a.m. and 5:00 a.m., provided that they shall first obtain a special permit an on-street overnight parking permit from a facility the Village may designate for the sale of such permit, after filing an application and paying a permit fee, all as required under this section, and shall be parked as authorized by such permit, as provided in Subsection 500-16E.

(2) The owner of any motor truck with valid license plates issued by the Wisconsin Department of Transportation, Division of Motor Vehicles, but not used for commercial purposes, and which is not larger than 21 feet in length, seven feet in width, and seven feet in height, and which has no more than two single-tired wheels on the front axle and no more than two single-tired or doubled-tired wheels on the rear axle, shall be eligible to purchase a special permit an on-street overnight parking permit for said vehicle as provided in this section.

(3) Any vehicle for which a person is applying for a special permit an on-street overnight parking permit may be inspected for purposes of determining eligibility for the permit as provided in this section.

(4) Vehicles displaying special permits that obtain an on-street overnight parking permit must also display, while parked, valid motor vehicle license plates.

(5) Special permits for night parking will be created and made available for the following street sections:

Name of Street Side Location

N. Alpine Street North From N. Wilson Drive for a distance of approximately 105 feet east thereof N. Alpine Street South From N. Wilson Drive for a distance of approximately 100 feet east thereof

E. Beverly Road North From N. Oakland Avenue for a distance of approximately 100 feet west thereof

E. Beverly Road South From N. Oakland Avenue for a distance of approximately 95 feet west thereof

E. Capitol Drive North From N. Frederick Avenue east to N. Prospect Avenue

E. Capitol Drive North From N. Woodburn Street for a distance approximately 180 feet east of N. Morris Boulevard

E. Capitol Drive South From N. Frederick Avenue east to N. Prospect Avenue

E. Capitol Drive South From N. Woodburn Street for a distance approximately 260 feet east of N. Morris Boulevard

E. Elmdale Court North Commencing approximately 52 feet east of N. Oakland Avenue for a distance of approximately 68 feet east thereof

N. Farwell Avenue East From E. Capitol Drive for a distance of approximately 100 feet north thereof

N. Farwell Avenue East From E. Capitol Drive for a distance of approximately 105 feet south thereof

N. Farwell Avenue West From E. Capitol Drive for a distance of approximately 100 feet north thereof

N. Farwell Avenue West From E. Capitol Drive for a distance of approximately 110 feet south thereof

N. Glendale Avenue South From N. Oakland Avenue for a distance of approximately 88 feet west thereof

E. Jarvis Street North From N. Oakland Avenue for a distance of approximately 67 feet east thereof

E. Jarvis Street South From N. Oakland Avenue for a distance of approximately 100 feet east thereof

E. Kenmore Place South From N. Wilson Drive for a distance of approximately 70 feet east thereof

E. Kenmore Place North From N. Wilson Drive for a distance of approximately 70 feet east thereof

N. Kenmore Place North From N. Oakland Avenue for a distance of approximately 93 feet east thereof N. Kenmore Place South From N. Oakland Avenue for a distance of approximately 72 feet east thereof

E. Kensington Boulevard North From N. Oakland Avenue for a distance of approximately 85 feet west thereof

E. Kensington Boulevard South From N. Oakland Avenue for a distance of approximately 105 feet east thereof

E. Kensington Boulevard South From N. Oakland Avenue for a distance of approximately 85 feet west thereof

E. Lake Bluff Boulevard North From N. Oakland Avenue for a distance of approximately 118 feet west thereof

E. Lake Bluff Boulevard South From N. Oakland Avenue for a distance of approximately 120 feet east thereof

E. Lake Bluff Boulevard South From N. Oakland Avenue for a distance of approximately 112 feet west thereof

E. Marion Street North Commencing approximately 32 feet east of N. Oakland Avenue for a distance of approximately 48 feet east thereof

E. Marion Street North From N. Oakland Avenue for a distance of approximately 72 feet west thereof

E. Marion Street South From N. Oakland Avenue for a distance of approximately 115 feet east thereof

E. Marion Street South From N. Oakland Avenue for a distance of approximately 69 feet west thereof

N. Marlborough Drive North From N. Wilson Drive for a distance of approximately 105 feet east thereof

N. Marlborough Drive South From N. Wilson Drive for a distance of approximately 100 feet east thereof

N. Maryland Avenue East From E. Capitol Drive for a distance of approximately 130 feet north thereof

N. Maryland Avenue East From E. Capitol Drive for a distance of approximately 105 feet south thereof

N. Maryland Avenue West From E. Capitol Drive for a distance of approximately 130 feet north thereof

N. Maryland Avenue West From E. Capitol Drive for a distance of approximately 105 feet south thereof N. Morris Boulevard East From E. Capitol Drive for a distance of approximately 100 feet north thereof

N. Morris Boulevard West From E. Capitol Drive for a distance of approximately 105 feet north thereof

E. Newton Avenue North From N. Oakland Avenue for a distance of approximately 95 feet west thereof

E. Newton Avenue South From N. Oakland Avenue for a distance of approximately 100 feet west thereof

N. Oakland Avenue East From E. Capitol Drive north to the Village limits

N. Oakland Avenue East Commencing approximately 20 feet south of E. Shorewood Boulevard south to the Village limits

N. Oakland Avenue West From E. Capitol Drive north to E. Jarvis Street

N. Oakland Avenue West From E. Olive Street north to the Village limits

N. Oakland Avenue West Commencing approximately 32 feet south of E. Shorewood Boulevard south to the Village limits

E. Olive Street North From N. Oakland Avenue for a distance of approximately 105 feet east thereof

E. Olive Street North From N. Oakland Avenue for a distance of approximately 92 feet west thereof

E. Olive Street North From N. Wilson Drive for a distance of approximately 105 feet east thereof

E. Olive Street South From N. Oakland Avenue for a distance of approximately 115 feet west thereof

E. Olive Street South From N. Wilson Drive for a distance of approximately 105 feet east thereof

N. Olsen Street North From N. Wilson Drive for a distance of approximately 100 feet east thereof

N. Olsen Street South From N. Wilson Drive for a distance of approximately 100 feet east thereof

N. Sheffield Avenue North From N. Wilson Drive for a distance of approximately 110 feet east thereof

N. Sheffield Avenue South From N. Wilson Drive for a distance of approximately 105 feet east thereof N. Wildwood Avenue North From N. Wilson Drive for a distance of approximately 100 feet east thereof

N. Wildwood Avenue South From N. Wilson Drive for a distance of approximately 90 feet east thereof

N. Wilson Drive East Commencing approximately 155 feet north of E. Capitol Drive north to E. Congress Street

N. Wilson Drive West Commencing approximately 350 feet north of E. Capitol Drive north to E. Congress Street

E. Wood Place North Commencing approximately 38 feet east of N. Oakland Avenue for a distance of approximately 90 feet east thereof

N. Woodburn Street East From E. Capitol Drive for a distance of approximately 105 feet north thereof

N. Woodburn Street West From E. Capitol Drive for a distance of approximately 110 feet north thereof

C. Alternate-side parking.

(1) Except as provided in Subsection C(2) or on Saturdays, Sundays or Holidays, vehicles parked pursuant to this section authorizing nighttime parking shall be parked:

(a) On the east and north sides of the street on Sunday, Tuesday and Thursday nights; and On the oddly-addressed side of the street between the hours of 3:00 am and 5:00 am on odd days of the calendar; and

(b) On the west and south sides of the street on Monday and Wednesday nights. On the evenly-addressed side of the street between the hours of 3:00 am and 5:00 am on even days of the calendar.

(2) Exceptions to alternate-side parking. Alternate-side parking restrictions shall not apply to the street sections where designated to allow parking always on the same side parking is only designated on one side of the street.

D. Certain vehicles not eligible. Motor trucks, except as provided elsewhere in this chapter, luxury limousines, motor buses, motor delivery wagons, trailers, semitrailers, camping trailers, motor homes, mobile homes and tractors shall not be eligible for such special privilege on-street overnight parking permits.

E. Application and permit.

(1) Application listing. The application listing shall contain the name and Shorewood address of the permit applicant, the license number and state of issuance of valid motor vehicle license plates, the expiration date of the permit applied for and any other reasonable and pertinent information the Village may from time to time require. A statement shall be included in the application that the vehicle for which application is made does not violate Subsections 500- 16B(2) and 500-16D.

(2) Permits. The permits shall contain the expiration date.

(3) Display. While the motor vehicle is in a parked position between the hours of 3:00 a.m. and 5:00 a.m., the permit shall be displayed in the manner designated by the Police Department.

F. Exceptions.

(1) Holidays. Except as provided in Article XII of this chapter relating to parking during snow emergencies, this section shall not be effective and in force on the following: on the morning of the first day of each week, Sunday, and on the morning of, and the morning following, the first day of January, New Year's Day; last Monday in May, Memorial Day; July 4, Independence Day; first Monday in September, Labor Day; 4th Thursday in November, Thanksgiving Day; and December 25, Christmas Day.

(2) Emergencies. This section shall not apply to licensed physicians and surgeons or ordained clergy in emergency situations.

(3) Temporary permission. The Chief of Police may temporarily suspend the enforcement of night parking restrictions specified herein when exceptional conditions are determined to exist. The Chief of Police shall record all such occasions and report the dates and circumstances to the Village Manager.

(4) By permit only on East Shorewood Boulevard, north side, from North Murray Avenue to North Frederick Avenue in designated stalls between the hours of 8:00 p.m. and 8:00 a.m. STATE OF WISCONSIN MILWAUKEE COUNTY VILLAGE OF SHOREWOOD

ORDINANCE NO. 3013 AN ORDINANCE AMENDING SECTION 500-16 NIGHT PARKING

WHEREAS, the Village of Shorewood undertook a comprehensive Transportation and Parking Analysis in 2019, which was formally received by the Village Board on February 17, 2020;

WHEREAS, the Transportation and Parking Analysis was guided by a Technical Advisory Group comprised of representative stakeholders and recommended the availability of an On-street Overnight Parking Permit to improve accessibility, ease communication, standardize regulations and improve enforcement;

WHEREAS, discussion regarding the introduction of the On-street Overnight Parking Permit took place at a Committee of the Whole meeting on July 6, 2020 and a Special Village Board meeting on August 31, 2020;

WHEREAS, the On-street Overnight Parking Permit would replace the existing Special Permits provided to multi- family landlords and qualifying hardship permissions; and,

WHEREAS, the administration of On-street Overnight Parking Permits would be guided by an adopted Policy and costs would be enumerated in the Village Fee Schedule, both of which would be regularly reviewed to balance administrative oversight, and on-street supply and demand.

NOW THEREFORE, at a regular meeting of the Village Board of the Village of Shorewood, Milwaukee County, Wisconsin, held on the 8th day of September 2020, by a favorable vote of the members being present and therefore, said Board does ordain as follows:

SECTION 1

Subsection 500-16B of Section 500-16 Night Parking of Article VII Parking Limits and Regulations of Chapter 500 Vehicles and Traffic shall be retitled and amended to read as follows:

500-16 Night Parking

* * *

B. On-Street Overnight Parking Permit

(1) Vehicles may be parked during the hours between 3:00 am and 5:00 am, provided that they shall first obtain an on-street overnight parking permit from the Village after filing an application and paying a permit fee, all as required under this section, and shall be parked as authorized by such permit, as provided in Subsection 500-16E.

(2) The owner of any motor truck with valid license plates issued by the Wisconsin Department of Transportation, Division of Motor Vehicles, but not used for commercial purposes, and which is not larger than 21 feet in length, seven feet in width, and seven feet in height, and which has no more than two single-tired wheels on the front axle and no more than two single-tired or doubled-tired wheels on the rear axle, shall be eligible to purchase an on-street overnight parking permit for said vehicle as provided in this section.

(3) Any vehicle for which a person is applying for an on-street overnight parking permit may be inspected for purposes of determining eligibility for the permit as provided in this section.

(4) Vehicles that obtain an on-street overnight parking permit must also display, while parked, valid motor vehicle license plates.

* * *

SECTION 2

Paragraph 500-16B(5) of Section 500-16 Night Parking of Article VII Parking Limits and Regulations of Chapter 500 Vehicles and Traffic shall be repealed.

SECTION 3

Paragraph 500-16C(1), Subdivisions 500-16C(1)(a) and 500-16C(1)(b) and Paragraph 500-16C(2) of Section 500- 16 Night Parking of Article VII Parking Limits and Regulations of Chapter 500 Vehicles and Traffic shall be amended to read as follows:

500-16 Night Parking

* * *

C. Alternate-side parking

(1) Except as provided in Subsection C(2) or on Saturdays, Sundays or Holidays, vehicles parked pursuant to this section authorizing night parking shall be parked:

(a) On the oddly-addressed side of the street between the hours of 3:00 am and 5:00 am on odd days of the calendar; and,

(b) On the evenly-addressed side of the street between the hours of 3:00 am and 5:00 am on even days of the calendar.

(2) Exceptions to alternate-side parking. Alternate-side parking restrictions shall not apply to the street sections where parking is only designated on one side of the street.

* * *

SECTION 4

Subsection 500-16D of Section 500-16 Night Parking of Article VII Parking Limits and Regulations of Chapter 500 Vehicles and Traffic shall be amended to read as follows:

500-16 Night Parking

* * *

SECTION 5

Subsection 500-16E of Section 500-16 Night Parking of Article VII Parking Limits and Regulations of Chapter 500 Vehicles and Traffic shall be amended to read as follows:

500-16 Night Parking

* * *

E. Application and permit.

(1) Application listing. The application listing shall contain the name and address of the permit applicant, the license number and state of issuance of valid motor vehicle license plates, the expiration date of the permit applied for and any other reasonable and pertinent information the Village may from time to time require. A statement shall be included in the application that the vehicle for which the application is made does not violate subsections 500-16B(2) and 500-16D.

* * *

SECTION 6

Paragraph 500-16E(3) of Section 500-16 Night Parking of Article VII Parking Limits and Regulations of Chapter 500 Vehicles and Traffic shall be repealed.

SECTION 7

Subsection 500-16F of Section 500-16 Night Parking of Article VII Parking Limits and Regulations of Chapter 500 Vehicles and Traffic shall be amended to read as follows:

500-16 Night Parking

* * *

F. Exceptions.

(1) Holidays. Except as provided in Article XII of this chapter relating to parking during snow emergencies, this section shall not be effective and in force on the following: on the morning of, and the morning following, the first day of January, New Year's Day; last Monday in May, Memorial Day; July 4, Independence Day; first Monday in September, Labor Day; 4th Thursday in November, Thanksgiving Day; and December 25, Christmas Day.

* * *

SECTION 8

That all Ordinances or parts of Ordinances conflicting with the provisions of this Ordinance are hereby to such extent repealed.

SECTION 9 That this Ordinance shall take effect and be in force from and after its passage and posting commencing January 1, 2021.

PASSED AND ADOPTED by the Village Board of the Village of Shorewood, Milwaukee County, Wisconsin, this 8th day of September 2020.

Allison Rozek, Village President

Countersigned:

Sara Bruckman, CMC/WCMC, Village Clerk Policy No. 39 Page 1 of 2

Title: Overnight Parking Permissions

Authority: Shorewood Village Board

Date of Issue: Effective Date:

The Village of Shorewood is adopting Policy No. 39 for the purpose of establishing guidelines for the administrative processing of overnight parking permissions.

Per 500-16A(3), “Except as otherwise restricted or permitted under Shorewood Village Code, no person shall park any other vehicle not listed in § 500-16A(2) on any Village street or highway between the hours of 3:00 a.m. and 5:00 a.m. on any day except Saturdays, Sundays or holidays.”

Administration of overnight parking permissions shall be carried out by the Customer Service Department, and enforcement shall be the responsibility of the Police Department.

On-Street Overnight Temporary Parking Permissions

Shorewood residents and guests shall be allowed 20 on-street overnight temporary parking permissions per license plate for each calendar year without cost. In order to receive overnight parking permission, the resident or guest must register their vehicle through the online parking module on the Village website prior to 1:00 am of the date on which they are requesting permission. If a resident or guest does not have computer access or is unable to report their vehicle through the online module, they may request permission by contacting the Police Department. Once the resident or guest completes the online registration, they will receive an automatic receipt with a confirmation number.

If a resident or guest exhausts their 20 temporary parking permissions, they must purchase an off-street or on-street overnight parking permit through the Customer Service Department.

On-Street or Off-Street Overnight Parking Permits

Off-Street Permits

Off-street overnight parking permits to park in municipal or private lots are made available through the Customer Service Department, as quantities are available. Parking within each lot shall abide to the time limitations posted on each lot, which varies. Several lots offer 24-hour permission. Proof of residency shall not be required to obtain an off-street overnight parking permit, except for within River Park (Lot C). Off-street overnight parking permits shall be made available at a cost enumerated within the Village Fee Schedule and may be renewed online. However, renewals must be concurrent and paid for by the 20th of each preceding month, in

order to guarantee a spot in the same lot for the following month. Renewals after the 20th of the month must be made through the Customer Service Department.

On-Street Permits

On-street overnight parking permits, as detailed within §500-16B, may be obtained through the Customer Service Department. Vehicles with a valid on-street overnight parking permit shall park in compliance with other posted or adopted regulations. Proof of residency to obtain an on-street overnight parking permit shall not be required, nor shall permits be limited by household. On-street overnight parking permits shall be made available at a cost enumerated within the Village Fee Schedule and may be purchased and renewed online. If a customer does not have computer access or is unable to purchase a permit through the online module, they may obtain a permit through the Customer Service Department. STATE OF WISCONSIN : MILWAUKEE COUNTY : VILLAGE OF SHOREWOOD

RESOLUTION – 2020 - 30

A RESOLUTION FOR AMENDING FEES WITHIN THE VILLAGE FEE SCHEDULE RELATIVE TO ON-STREET AND OFF-STREET OVERNIGHT PARKING, AND DAYTIME AND 24-HOUR PARKING WITHIN OFF-STREET LOTS

WHEREAS, from time to time the Village of Shorewood reviews and revises various fees to assure that the fee assessed is consistent with the actual cost to the Village for providing this service and/or fees as otherwise deemed appropriate for activities; and

WHEREAS, the Village Board has adopted Ordinance 3013 to introduce an on-street overnight parking permit based on implementation recommendations of the Village’s Transportation and Parking Analysis; and

WHEREAS, staff has prepared a recommended update to corresponding overnight parking fees, and daytime and 24-hour parking within off-street lots; and

WHEREAS, the following items are to be amended and added to the Village fee schedule to be effective January 1, 2021.

NOW, THEREFORE, BE IT RESOLVED by the Village Board of the Village of Shorewood that the following additions or updates within the Parking section of the Village Fee Schedule are hereby approved with a quorum being present and a majority of the Board voting.

PARKING Parking Lot Fees (monthly): current proposed 24 hour lots 75.00 50.00 Overnight only lots 50.00 30.00 Day Parking only 35.00 30.00 Administrative Wait List (non-refundable) 10.00 no change

On-Street Parking Fees: Overnight Permit - monthly n/a 40.00 Day Impact Zone Parking 10.00 no change (restricted areas) – annual

Temporary Parking Permission FREE no change (limited to 20 per year per license plate)

(Parking refunds on advance purchased permits only if requested prior of the start of the permit month)

PASSED AND ADOPTED by the Village Board of the Village of Shorewood, Milwaukee County, Wisconsin, this 8th day of September, 2020.

______Allison Rozek, Village President

Countersigned: ______Sara Bruckman, CMC/WCMC, Village Clerk Scenario 4d Analysis A) Presumes that on street overnight parking permits will be sold without restriction for a reduced cost of $40.00 per month (subject to posted parking restrictions). B) Assumes a 20% increase, from 500 to 600, in the total overnight permits sold and a no shift of the lot permits to on street parking. C) Night parking citations will decrease by 125 tickets per month as owners of the highly ticketed vehicles, and some mid-level vehicles will likely purchase on-street permits.

Current metrics Scenario 4d metrics Change permits permits permit total permits permits permit total 1 Clerk / Customer Service per month per year revenues revenue per month per year revenues revenue 2 On-Street Parking permits 180 2,160 47.35 102,276 280 3,360 37.88 127,277 plus 100 3 Village Hall staff * - - (0.00) 0.00 0 0 4 Duncan Costs ** - (0.00) 0.00 150 1,800 (2.95) (5,310) plus 150 5 net impact 102,276 121,967 19,691 6 12 Parking Utility 13 Village Lot permits 200 2,400 47.35 113,640 200 2,400 28.41 68,184 14 Contracted Lot permits 125 1,500 47.35 71,025 125 1,500 28.41 42,615 15 Contracted Lot payments 125 1,500 (12.00) (18,000) 125 1,500 (12.00) (18,000) 16 Duncan Costs (online) 100 1,200 (2.95) (3,540) 100 1,200 (2.95) (3,540) 17 Village Hall staff * 5 (11,000) (55,000) 5 (11,000) (55,000) 18 DPW / Admin charges ** 1 (16,000) (16,000) 1 (16,000) (16,000) 19 Police CSO staff 0.5 (50,000) (25,000) 0.5 (50,000) (25,000) 20 PILOT fees 1.0 (40,000) (40,000) 1.0 (40,000) (40,000) 21 Other parking utility costs 1 (20,000) (20,000) 1 (20,000) (20,000) 22 net impact 7,125 (66,741) (73,866) 23 28 Police 29 Parking citations 1,125 13,500 30.00 405,000 975 11,700 30.00 351,000 minus 150 30 Duncan - citations fees 1,125 13,500 (4.99) (67,365) 975 11,700 (4.99) (58,383) minus 150 31 Police CSO staff 1.5 (50,000) (75,000) 1.5 (50,000) (75,000) 32 Free parking permits 3,425 41,100 0.00 0.00 2,725 32,700 0.00 0.00 minus 700 33 Free parking fees (Duncan) 3,425 41,100 (1.00) (41,100) 2,725 32,700 (1.00) (32,700) minus 700 34 Late notice costs 665 7,980 (0.67) (5,347) 565 6,780 (0.67) (4,543) minus 100 35 net impact 216,188 180,374 (35,814) 36 37 Total: 325,589 Total: 235,600 (89,989)

Staff presumes that the shift from lot permits to on-street parking will come disproportionately from the contracted lots throughout the village. The direct selling of on-street overnight parking permits will now allow for online purchases. Staff estimates about 2/3 in online sales for on-street permits. Staff presumes that most of the 34 highly ticketed vehicles will purchase on-street permits, resulting in about 75 per month fewer night parking citations. Staff estimates that some of the 100 vehicles who receive 10-19 citations per year purchase on-street permits, resulting in about 75 per month fewer night parking citations. Based on actual results, staff will reassess the amount of time allocated to the parking utility, which will result in moving some of those costs back to the General Fund. Staff estimates a 20% reduction in demand for free single night overnight parking permits.

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD Agenda Item: Citation & Parking Permit Management Software Provider Date: September 21, 2020 Presenter: Mark Emanuelson Department: Finance

History: The Village’s initial five year service agreement for citation and parking permit management software with Duncan Solutions expired near the end of last year. With the pending completion of the parking and transportation study as well as the potential for numerous changes to the villages parking permit system, staff did not submit a proposal to renew another service agreement term with this provider at that time.

Over the past few months, staff has now reviewed our original agreement with Duncan and has received a proposal for a new five year service agreement. Staff has also contacted two additional potential service providers, Gtechna and T‐2 Systems, in order to review software capabilities, product demonstrations, and solicit quotes for services. However, T‐2 Systems has not provide a significantly detailed quote in order to be considered in the cost comparisons listed below

Agenda Item Discussion: Below is a projected cost summary for these service providers:

Service provider comparison Duncan Duncan (current) (renewal) Gtechna Citation Management 59,880 47,880 0 Monthly permit fees 25,200 25,200 3,600 Visitor (free) single night permits 42,000 33,600 26,000 General software & maintenance fees 0 0 25,000 Payment processing fees 0 0 14,400 Annual Total: 127,080 106,680 69,000

5 year service costs 635,400 533,400 345,000 implementation fees 0 0 25,000 5 year Total 635,400 533,400 370,000

Average cost per year 127,080 106,680 74,000

The Duncan renewal costs are already programmed into the budget based on the assumption used with the adoption of the revised parking permit criteria adopted at the September 8, 2020 Village Board meeting.

After viewing these demonstrations, it was apparent that the Gtechna platform would offer additional capabilities and flexibility for the village to manage and report on parking and citation related activities at a savings of over $30,000 per year compared to the proposed Duncan service contract renewal costs. Duncan has been unresponsive to inquiries on their ability to limit parking permits to 2 permits per household.

This includes a business rule based platform, as opposed to “software programming” to manage changes to the villages requirements, as well as improved online customer account management and electronic communications capabilities. It is also important to note that the village is already using some Gtechna products as part of the Duncan platform. As such the transition between service providers would be much more seamless contrasted to switching to another third party service provider who would have to implement an entirely new product line, with additional equipment costs, particularly in the License Plate Reader (LPR) devices and citation handheld devices. As such, staff would recommend moving to the Gtechna platform for the village’s future citation and parking permit management software provider. If the Village Board approves this action, staff would propose entering into a 3 year service agreement with this vendor with two 1 year extensions and begin the implementation of this new software system immediately so that this platform can be in place by the end of the year in order to be able to facilitate the new parking regulations previously approved by the Village Board.

Fiscal Note / Budget Impact – There would be an annual fiscal impact of approximately $30,000 at the projected service levels. Approximately 75% of these savings would be within the General Fund.

Action Required / Recommended – Move to allow staff to negotiate a 3 year service agreement with Gtechna for Citation and Parking permit management services and approve them as the Villages new Citation and Parking permit management services provider.

Attachments: none.