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October 20, 2009 CITY of SARATOGA SPRINGS City Council

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October 20, 2009 CITY of SARATOGA SPRINGS City Council October 20, 2009 CITY OF SARATOGA SPRINGS City Council Meeting Agenda 6:25 PM P.H. - City Code Amendment – Parking on Spring St. between Regent and Court 6:30 PM P.H. - 2010 Operating Budget 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S) EXECUTIVE SESSION Discussion regarding proposed, pending or current litigation; personal private information of a person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a person or corporation. CONSENT AGENDA 1. Approval of City Council Minutes 10-06-2009 2. Approve Budget Amendments 3. Approve Budget Transfers 4. Approve Payroll 10/16/2009 $408,752.80 5. Approve Payroll 10/9/2009 $407,666.31 6. Approve Warrant 2009 Mid MC1OCT09 $394,524.35 7. Approve Warrant 2009 Regular 2OCT09 $577,374.81 MAYOR’S DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign U.S. Mayors Climate Protection Agreement 2. City Attorney Report 3. Discussion and Vote: Request for Additional Defense Counsel re: Henry Smith vs. City of Saratoga Springs, et al. 4. Appointment: Zoning Board of Appeals City Council Meeting 10/20/09 ACCOUNTS DEPARTMENT 1. Discussion and Vote: Verizon Article 7 FINANCE DEPARTMENT 1. Discussion and Vote: Recreation Payroll Transfers 2. Discussion and Vote: Department of Public Safety Payroll Transfers 3. Discussion and Vote: Department of Public Works Payroll Transfers 4. Discussion and Vote: Mayor’s Department Transfer 5. Discussion and Vote: Update Finance Policies & Procedures Manual 6. Discussion: City Finances PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Amend Resolution 09-100 David Lane 2. Discussion and Vote: Authorization for Mayor to Sign a Pre-Cast Curbing Agreement 3. Discussion and Vote: Authorization for Mayor to Sign a Pre-Cast Curbing Agreement 4. Discussion: CSEA Breast Cancer Awareness Month Fundraiser 5. Discussion and Vote: Modification to DOT Supplemental Agreement #4 for South Broadway @ Ballston Avenue PUBLIC SAFETY 1. Discussion and Vote: Authorization for Mayor to Sign Agreement with Northeast Housing LLC 2. Discussion and Vote: Authorization for Mayor to Sign Agreement for COPS (Community Oriented Policing Services) Grant 3. Discussion and Vote: Amend City Code Parking on Spring Street Between Regent and Court 4. Set Public Hearing: Amend Section 225094 Seasonal Alternate Side Parking SUPERVISORS Joanne Yepsen 1. County Legislative Issues 2. Land Preservation Grant for Saratoga Springs 3. Universal Preservation Hall State Grant 4. Office of the Aging a. Public Hearing b. NY Connects Caregiver Symposium 5. Sustainable Saratoga: Next public meeting October 27th @ 9 p.m. – Empire State College Matthew Veitch 1. Update: Geyser Road Bridget Project Page 2 of 23 City Council Meeting 10/20/09 2. Update: Open Space Grant 3. Update: Back-to-School Stimulus Grants 4. Update: Zim Smith Trail ADJOURN Page 3 of 23 City Council Meeting 10/20/09 City of Saratoga Springs City Council Meeting City Council Room Tuesday, October 20, 2009 6:25 PM PRESENT: Scott Johnson, Mayor Ken Ivins, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Ron Kim, Commissioner of DPS PRESENT: Matthew Veitch, Supervisor Joanne Yepsen, Supervisor STAFF PRESENT: Shauna Sutton, Deputy Mayor Kate Jarosh, Deputy Commissioner, Finance Michele Boxley, Deputy Commissioner, Accounts Patrick Design, Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS Joe Scala, City Attorney RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARINGS City Code Amendment – Parking on Spring Street Between Regent Street and Court Street Mayor Johnson opened the public hearing at 6:32 p.m. Commissioner Kim advised this is a request from the neighborhood. This is the section of the street where the old elementary school is, across from the Spring Street Deli. They are conforming the alternate side of the street parking for that part of the street. No one spoke. Mayor Johnson closed the public hearing at 6:36 p.m. 2010 Operating Budget Mayor Johnson opened the public hearing at 6:36 p.m. Commissioner Ivins clarified some questions that have been asked of this budget. One of the commissioners wrote a Reader’s View and he would also like to address the comments in that. Some of the information out there is not correct. The Charter does list the Human Resource and the Administrative Parks, Open Space and Historic Preservation positions. No where in the Charter does it state we need an additional staff person to fill those duties. The mayor can assign those duties to an existing staff person. In Page 4 of 23 City Council Meeting 10/20/09 good economic times, it is preferable to have a separate person, but in these tough economic times, he chose to re-organize and have those duties performed by someone else in City Hall. The other option was to defund another police, fire, or DPW position. In regards to the Human Rights position, he has not eliminated that position. For practical purposes, he has funded the position for only 6 months in 2010 as there is no one currently on the list. By the time a test is taken, results are reviewed, interviews occur, and 2 weeks notice is given by the candidate; it will be 6 months. It was also noted he hired a part time clerk a couple weeks ago. That is true; he filled the 2 part time positions with the one and saved the City $15,000. The other item mentioned is the $4.5 million for the sale of the lot behind City Hall. The builder requires we hand him that property completely ready to build. We have to go through the subdivisions, the SEQRA process must be completed, traffic studies must be done, etc. It could be 6 months or 6 years to complete that process. In addition, this is one-time money; all we would be doing is patching things. Various departments would not stand up and start making cuts; that is why he is forced to make cuts. The lease on that new garage and police station is between $2.5 - $3.3 million dollars – an even bigger hole to fill. He agrees that with that garage we are looking at paid parking – that is what is in his proposal now. Then you have to adjust for the up-keep of the garage, the lights, and heat in the new facility, etc. It is a good project but not a short term fix, especially in these bad economic times. It was also mentioned that we should be looking at early retirement incentives. He has considered that but they are waiting for the unions to talk to them. Commissioner Kim asked to respond since he wrote the article. Commissioner Ivins has proposed a hiring freeze in the past. He has more clerical positions in his small department than Public Safety has in their whole department. Commissioner Kim stated he is interested in the representation of the $4.5 million dollars and when they can get it. He is wondering how Commissioner Ivins knows they will not pay this money – it is not in the RFP. Commissioner Ivins and the mayor voted against it entering into negotiations with the developer on this project Commissioner Ivins stated he read the stipulation regarding the money in the RFP Commissioner Kim stated he thoroughly read the RFP and it is not in there. The other thing that has been cut out completely is the training of firefighters in medical techniques. The recreation center is adding $170,000 to its budget. The mayor and the commissioner (Ivins) are going to say there is revenue that is going to offset those expenses. He has never seen a plan to that effect. It was presented that this facility was going to allow the kids to walk over there and play basketball; clearly, now they are going to be charged – they better bring their MasterCard. John Krause of 227 Grand Avenue stated he has sent several e-mails to Commissioner Ivins regarding the budget and he has responded to some of his concerns. He has also characterized the 2010 budget as a ‘perfect storm’. He likes to think of the process as being surrounded by a ‘confluence of positive events and situations’. The loss of the VLT revenues, declining sales tax revenue, softening mortgage tax, etc. are examples of some of confluence situations. Potential confluence of positive events include a revenue source of paid parking; a proposal of $4.5 million start up cash payment for the building rights on the High Rock lot, a potential distribution by the County of part of their surplus as has been their practice during an election year, etc. There is still debris in the water that needs to be removed. He asked the Council to take advantage of this confluence of events and get the momentum of this City flowing again. Al Callucci of 9 Lexington Road stated in lieu of the conversation that just took place he feels that he needs to speak regarding the $4.5 million. He has analyzed the RFP for the last 2 days. It does state in the RFP that upon completion of subdivision and the permit processes, etc., we would receive the $4.5 million. The $4.5 million will not go straight into our bank account; by the time we pay for parking equipment, etc.; it leaves $2 million dollars. He is in favor of the construction of the public safety facility with the right timing and the right economic climate.
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