Agenda Document for Oxfordshire Growth Board

Minutes of a meeting of the Oxfordshire Growth Board held at Council Chamber, Bodicote House, Bodicote, Banbury, OX15 4AA, on 19 November 2015 at 2.00 pm

Present: Councillor Barry Wood (Chairman), Leader, Cherwell District Council Councillor Ian Hudspeth (Vice-Chairman), Leader, Oxfordshire County Council

Councillor Matthew Barber, Leader, Vale of White Horse District Council Councillor John Cotton, Leader, South Oxfordshire District Council Councillor Barry Norton, Leader, West Oxfordshire District Council Councillor Bob Price, Leader, Oxford City Council

Also Adrian Lockwood, Business Representative, Oxfordshire Skills Present: Board

Apologies Alistair Fitt, Universities Representative, Oxford Brookes for Andrew Harrison, Business Representative absence: Jon Mansbridge, Environment Agency Phil Shadbolt, Business Representative Adrian Shooter, Chairman, Oxfordshire Local Enterprise Partnership Richard Venables, Business Representative David Warburton, Homes and Communities Agencies (HCA)

Officers: Sue Smith, Chief Executive, Cherwell District Council Calvin Bell, Director of Development, Cherwell District Council David Edwards, Executive Director, Regeneration and Housing, Oxford City Council Bev Hindle, Deputy Director, Strategy & Infrastructure Planning, Oxfordshire County Council (in place of Sue Scane, Director of Environment & Economy, Oxfordshire County Council) David Buckle, Chief Executive, South Oxfordshire & Vale of White Horse District Councils Anna Robinson, Strategic Director, South Oxfordshire & Vale of White Horse District Councils David Neudegg, Chief Executive, West Oxfordshire District Council Andrew Tucker, Strategic Director, West Oxfordshire District Council Nigel Tipple, Chief Executive, Oxfordshire Local Enterprise Partnership Oxfordshire Growth Board - 19 November 2015 Paul Staines, Oxfordshire Growth Board Programme Manager Natasha Clark, Team Leader, Democratic and Elections, Cherwell District Council Aaron Hetherington, Democratic and Elections Officer, Cherwell District Council

7 Declarations if Interest

There were no declarations of interest.

8 Minutes

The Minutes of the meeting of the Board held on 30 July 2015 were agreed as a correct record and signed by the Chairman.

9 Public Participation in Growth Board

The Democratic and Elections Team Leader submitted a report which sought consideration and approval of a scheme for public participation at meetings of the Oxfordshire Growth Board

Resolved

(1) That the proposed public participation scheme (annex to the Minutes as set out in the Minute Book) be approved.

The Public Participation Scheme having been approved, the Chairman invited individuals and groups who had submitted questions to present them to the Board.

The Board received questions from the following:

Ian Scargill, Oxford Green Belt Network (OGBN). The Chairman presented the questions on behalf of Mr Scargill who was unable to attend the meeting.

Dr Helen Marshall, on behalf of CPRE Oxfordshire

Colin Thomas, on behalf of SPADE (Sunningwell Parishioners Against Damage to the Environment)

Joanne Blower, on behalf of Sunningwell Parish Council. The questions were presented by Colin Thomas on behalf of Joanne Blower who was unable to attend the meeting.

The Chairman advised that responses to the submitted questions would be sent directly to the parties who had submitted them, made available on the Growth Board webpages and published with the minutes of the meeting.

Oxfordshire Growth Board - 19 November 2015

10 Post SHMA Work Programme Update Report

The Growth Board Programme Manager submitted a report which provided the Growth Board (the Board) with an update on the Post-SHMA Strategic Work Programme (the Programme).

In presenting the report, the Growth Board Programme Manager confirmed that all information had been added to the Cherwell District Council website, as the current lead authority.

Resolved

(1) That the both progress of the Programme to date and the fact that it will not be achieved without the full continued commitment of all partners to the Programme be noted and that commitment be reaffirmed.

11 City Deal Programme Report

The Growth Board Programme Manager submitted a report to provide the Growth Board with an update on progress with the projects in the City Deal as at 31 October 2015.

Resolved

(1) That progress with the projects be noted.

(2) That the recommended actions be supported.

The meeting ended at 2.30 pm

Chairman:

Date:

Oxfordshire Growth Board: Public Participation

1. Introduction

1.1 Members of the public may ask questions of the Chairman of the Growth Board, or address the Growth Board on any substantive item at a meeting subject to the restrictions set out below. There shall be a specific agenda item near the start of the each meeting of the Growth Board to permit such public participation to take place.

1.2 Questions shall be directly relevant to some matter in which the Growth Board has powers and duties and which directly affects the area of Oxfordshire.

2. Questions

2.1 Any member of the public wishing to ask a question may do so at a meeting of the Growth Board, and must give notice of the question in writing or by email to the Chief Executive or the Secretariat of the host authority, at least three clear days before the meeting (i.e. not counting the day of the meeting or the day of receipt).

2.2 The Chairman will answer submitted questions.

2.3 The questioner may read his/her question, but the Chairman will do so if the questioner wishes for that, or is not present at the meeting. No supplementary question may be asked.

2.4 The answer given by the Chairman may take the form of an oral statement, or may be given subsequently in writing to the questioner. A written copy of the response will be circulated to all Growth Board Members. It is intended the written response will be given within ten working days of the meeting.

2.5 No discussion shall take place on the question or the answer.

2.6 The Chief Executive of the host authority may, in consultation with the Chairman of the Growth Board, refuse to accept a submitted question if s/he considers it to be offensive, defamatory, frivolous or vexatious, or if in his or her opinion it does not meet the requirements of paragraph 1.2 above.

3. Addresses

3.1 Any member of the public may address the Growth Board on any substantive agenda item. Such address shall be for up to three minutes.

3.2 The speaker shall give notice of their wish to address the Growth Board by email or in writing no later than 12 noon on the day before the meeting to the Chief Executive or the Secretariat of the host authority.

Agreed by Oxfordshire Growth Board 19.11.15

3.3 Once a member of the public has spoken and, with the leave of the Chairman, any questions of clarification asked of the speaker by Growth Board members duly answered, the Growth Board shall hear any further addresses, and at the conclusion of public participation shall proceed onto the next item of business. There will be no debate on any representations made except to the extent that they are considered when the relevant agenda item is considered later in the meeting.

4. Restrictions

4.1 Submitted questions shall be dealt with in the order of receipt by the host authority.

4.2 The total amount of time allowed for public participation at a meeting shall not exceed 30 minutes unless the Chairman consents to that in the interests of the proper conduct of the business of the Board.

4.3 In addition to the point in the preceding paragraph, the Chairman may vary the provisions of this scheme for a particular meeting should s/he believe, on taking advice, that to be appropriate.

Agreed by Oxfordshire Growth Board 19.11.15

Responses to Questions

Question from Oxfordshire Green belt Network

Under Agenda Item 4 (12), concerning the Green Belt Study, it states that: "The next stage will be to publish the report and then examine whether the information in the study informs any potential spatial growth options as part of the testing of those options." OGBN would like to know if the report will be made publicly available . And will there be any capacity for the public to comment on the report.

Response- The green belt study has been published and is available on the website of the lead authority.

The study is an independent piece of work by professional consultants and the views and conclusions in the report are theirs alone. However the study will be used by partner councils as part of their Local Plan considerations and at that stage it will be possible for all interested parties to comment as part of their responses to the Plans.

Question from CPRE

‘In light of the recent decision by Wild Oxfordshire that it cannot continue to fulfil the role of Local Nature Partnership (LNP) due to lack of adequate funding, what evidence can the Growth Board provide to show that they are giving full (or indeed any) consideration to environmental and social concerns as part of high level strategic plans within Oxfordshire?’

Response- A consideration of the environmental and social implications for growth are at the heart of the Growth Board’s work programme and there are two levels of at which these issues are considered.

At a strategic level the work of the Board contributes towards the wider environmental considerations encapsulated in the counties’ Strategic Environmental Economic Investment Plan (SEEIP). This plan recognises both the impact of growth on the environment but also that the environment is a crucial aspect of Oxfordshire’s economy and, like all other parts of the local economy needs investment. The SEEIP is being launched by OxLEP on the 9th December at the Earth Trust and interested organisations can register to attend this on the OxLEP website.

At a local level the strategic planning work completed by the Board in the post SHMA Strategic Work Programme is designed to inform the development of Local Plans by the Oxfordshire’s planning authorities. The development of local plans is governed by the National Planning Policy Framework that sets out three aspects to sustainability, economic, environmental and social that must be considered by planning authorities in any development proposal. This ensures that all environmental and social impacts are fully considered as part of the development management process

Questions from Sunningwell Parishioners Against Damage to the Environment (SPADE)

Agenda item 4 – Post SHMA work Programme Update Report

1. This report identifies that a MOU (including a common approach to FOI requests) has been signed between all parties. Please can a copy of this MOU be provided to the public?

2. If not, please provide a detailed rationale as to how this is justified

Response-The Board will discuss its release with partners and advise

3. Paras 11 & 12 of the paper identifies that LUC provided the Green Belt Study final report on the 13th November and the next stage will be to publish the report. How and when can members of the public inspect the report?

Response- The report has now been published

th 4. Para 13 identifies that “check and challenge” sessions were held on the 30 October. Please identify the session participants, the objective criteria / methodology used, and outcome of the sessions

Response-The sessions were attended by officers from all the councils represented on the Growth Board. The purpose of the session was to ensure that the long list of spatial options to be taken forward for further testing was complete. Partners have concluded that the session achieved this outcome.

5. Para 13 identifies that a “list of potential areas of search” has been drawn up. Please provide this list.

Response- The Board does not consider that publishing the long list would be helpful. The reason for this is that the draft long list of spatial options includes all options, no matter how unlikely or unviable. Partners decided to take this approach to ensure that no stone would be left unturned. The Board considers therefore that to publish a list at this stage would be counterproductive and potentially misleading that instead testing of the options should take place to establish reasonable options. The conclusions of the Growth Board Programme will then pass to the individual local plans to take forward.

6. Para 13 identifies that the long list will be “subject to a number of tests to examine their potential suitability for consideration as growth options.” Please detail the tests to be use and the rationale for their use and any objective measurement criteria being used?

Response- The tests will be designed to assess, at a strategic level, the relative suitability and sustainability of the spatial options being considered. The tests will be designed by the consultant once the project commences later in November.

7. What is the intended public engagement process to be used during the “spatial options testing “phase of the project?

Response- It is not intended to carry out any public engagement on the determination of the spatial options. The reason for this is that the options are not site specific, nor are they intended to be proposals for development. Instead they are meant to be areas of search that the planning authorities can then consider for suitability as proposed development sites during their local plan processes that will follow the county-wide work. The individual local plans contain provision for full public engagement and this would be the most appropriate time to listen to representations.

8. The landscape Work Programme reporting table section 4 identifies that an assessment will be made of “the relative contribution of areas of land to the purposes of the Oxford Green Belt in order to identify the potential, or not, for development, and the case for additional areas to be added to the Green Belt.” The output from this is identified as a “report on Green Belt constraints”:-

a. Please can further details be given on the objective criteria used in the assessment process?

Response- The study assesses the relative contribution of the existing green Belt according to the 5 tests laid out in statute, these are 1. To check the unrestricted sprawl of large built up areas 2. To prevent neighbouring towns merging into one another 3. To assist in safeguarding the countryside from encroachment 4. To preserve the setting and special character of historic towns 5. To assist in urban regeneration, by encouraging the recycling of urban land

b. The output only considers the Green Belt in negative terms of “constraint” whilst many stakeholders consider it makes a positive contribution to the lives of our residents. Indeed, as the table considers the case for additional areas to be added to the Green Belt, a report focussed on constraints is obviously inappropriate. Such imbalance is unfortunate at best and fosters the belief that the Growth Board does support the continuation or improvement in residents’ quality of life via protection of the Green Belt. Please can the table be amended to reflect the positive contribution that the Green Belt makes to our quality of life and the case for further additions to the Green Belt?

Response- The study was deliberately limited to looking at the suitability of the existing green belt in the context of the 5 purposes. It is for local planning authorities to use the information in the study as they see fit in their local plan reviews and decisions to either withdraw land from the green belt or add to the green belt is a matter for local plans.

c. Please can the Board detail in writing the relationship and any hierarchy between the output and District Council’s existing published Green Belt reviews?

Response-The green belt study examines the green belt against the 5 purposes. Only a local planning authority, as part of a local plan review can suggest amendments to the green belt. This consideration takes place in a green belt review.

d. Please can the Board detail in writing the relationship between the output and existing adopted District Council’s Local Plans or Local Plans currently undergoing the “Examination in Public” phase? Response- Please see the answer to B above, the relationship is governed by the extent to which, if at all the local planning authorities wish to reflect the findings of the study in their local plan examinations

Agenda item 5 - Public Participation

SPADE welcomes the creation of a Public Participation scheme / protocol for the Oxfordshire Growth Board. We look forward to the Board demonstrating enthusiasm and willingness for genuine public participation and engagement with interested groups and encourage the Board to consider allowing for oral petitions and the opportunity for supplementary questions at future meetings.

Para 2.1 of the protocol states “Any member of the public wishing to ask a question may do so at a meeting of the Growth Board, and must give notice of the question in writing or by email to the Chief Executive or the Secretariat of the host authority, at least three clear days before the meeting (i.e. not counting the day of the meeting or the day of receipt)”.

Assuming that “days” are days of the week (as no definition is given) we presume that this requires the public to read, consider, formulate and submit relevant questions no later than midnight on the preceding Sunday (assuming Thursday meetings are programmed). Is this the case?

Response- We are legally required to publish agendas for a meeting 5 clear days before the meeting date, the date of the meeting and the date of publication are not counted as “clear” days. Weekends and bank/public holidays are not counted as “clear” days.

OGB meeting dates are scheduled through to May 2016. All dates are available on the website and you will see these are all Thursdays; therefore the agendas will be published on the Wednesday 1 week and a day before the meeting (unless it is earlier due to a public holiday). Questions would therefore need to be submitted by the Friday before the meeting, so 2 days after agenda publications and requests to address the meeting would need to made by noon on the day before the meeting.

If, as expected, “days” mean working or business days this requirement translates to midnight on the preceding Friday. Is this correct?

Response- Assuming this refers to the submission of questions, this is correct. Following agreement of this scheme, the deadline dates for questions to be submitted/requests to address the meeting will be added to the website to ensure interested parties are aware.

3. Bearing in mind the publication date for the Agenda for the Growth Board is five business days* prior to the meeting, this appears to only give the public 2 working days to consider the papers before submitting a question. Meanwhile, the executive / Chairman have 3 and 1/2 working days to decide if they are willing to answer the question by way of oral statement or a further 10 (or more) working days to provide a written response. We consider this is unacceptable as it puts a disproportionate burden on the public to submit questions with insufficient time to consider the agenda papers provided. Consequently we request that either the scheme is amended allowing a later submission (e.g. midnight Monday) or a written binding declaration, recorded in the terms of reference, is made to extend the number of working days that the agenda pack is published before the meeting (e.g. 8 working days). Please address this concern and your remedy to allow for meaningful engagement with the public.

Response- The Board will be considering an item on public participation at the meeting, although it is not envisaged that the current proposed process will be will changed as it follows a process adopted successfully elsewhere. It should be noted that the Growth Board s proposed approach to participation goes beyond that required by stature

* as required of a Joint Committee under s101 (5), 102 Local Government Act 1972 and s9EB Local Government Act 2000 and pursuant to the Local Authorities (Arrangement for the Discharge of Functions) (England) Regulations 2012) - Note - today’s meeting papers were published on Wednesday 11th November meeting the requirement.

Questions from Sunningwell Parish Council

Agenda Item 4 – Post SHMA work Programme Update Report

Will the OGB will be making the following items referred to in Agenda Item 4 and its Appendix available to the public

1. details of the methodology that is to be used to divide Oxford Unmet Housing Need of 15,000 houses between the District Councils?

Response- The approach of the programme is not to simply divide the housing need between districts but to examine the most appropriate options throughout the county for meeting that need and then ask district planning authorities to reflect on these findings in their local plans. This work is on-going

2.The Green Belt study

Response- The study has been published and is available on Cherwell DC website

3. The draft brief for the infrastructure Consultants to be appointed at the end of the year

Response-A brief has yet to be agreed by the partners

4. Explain why Oxfordshire County Council considers itself better at determining what is Green Belt in each District’s locality rather than accepting Green Belt studies already undertaken by some authorities such as the Vale of White Horse

Response- The county- wide green belt study has been commissioned by the Growth Board and was overseen by a partnership steering group. The County were the lead authority for procurement purposes only.

The study was limited to an examination of the existing green belt against the 5 statutory purposes of green belt. As such it was, for the first time a comprehensive county-wide examination of how the current green belt around Oxford is preforming against these purposes. The study is designed to inform and complement reviews of the green belt carried out by district planning authorities. Where those reviews and the study have run in parallel both sets of consultants have been in close contact to ensure that their work is complementary Agenda Item 5 - Public Participation

How are the democratic principles of openness, fairness and transparency being upheld by the restrictive practices being suggested by the OGB where true dialogue with the public is not being permitted, as the proposals are

1.heavily skewed in favour of the OGB and its Members, being able to weed out any questions it/they decide it/they do not want to answer because it suits the OGB not to be transparent

2.furthermore, OGB states that items that are not “directly” affecting Oxfordshire (but as we all know can have an impact on Oxfordshire) they do not have to consider. However, if they relate to discussions OGB has with other governmental or third parties all issues should be up for public scrutiny

3. OGB states that it will not engage in any on-going correspondence or dialogue on an any issue, permitting a question to be raised, answered by the OGB but with no further challenge from the public. How is this democratic—it denies the public the ability to scrutinise responses given by the OGB and question whether they are truly acting in the public interest. This appears to be emulating what is considered to be the non democratic approach operated by Oxfordshire County Council (OCC).

4. it is understood that the OGB has agreed a common approach with its Members in how to deal with FOI. The information pack for this meeting fails to give details of that policy to this public audience. Is the OGB going to publish its approach for public scrutiny?

(above 1-4 relates to Agenda Item 5)

Sunningwell Parish Councils’s concern is that the OGB is has previously been shown to be non democratic and the proposals put forward here to deal with the Public also ignores the principles of democracy.

Growth Board Memorandum of understanding regarding information disclosure

BETWEEN

(1) WEST OXFORDSHIRE DISTRICT COUNCIL

(2) OXFORDSHIRE COUNTY COUNCIL

(3) OXFORD CITY COUNCIL

(4) VALE OF WHITE HORSE DISTRICT COUNCIL

(5) SOUTH OXFORDSHIRE DISTRICT COUNCIL and

(6) CHERWELL DISTRICT COUNCIL

(collectively “the Councils” and each of which is a “Council”)

A) The Councils have formed a joint committee known as the Growth Board. The Growth Board have agreed to undertake and participate in a joint post-SHMA strategic work programme as annexed (“the Programme”) the intention being to plan for the delivery of the entirety of the objectively assessed housing needs of Oxfordshire. The Councils acknowledge that an essential part of that process is the sharing of information, in order to effectively deliver the Programme. The Councils commit to work positively together in pursuit of this objective and in the spirit of co-operation. Subject to the following provisions of this Memorandum of Understanding, each Council agrees not to unilaterally disclose any information identified by any Council as sensitive unless required by law without giving notice of at least 14 calendar days to the Council or Councils who provided the sensitive information. No sensitive information will be disclosed without full consideration having been given to any objection made to its disclosure.

B) The Councils appreciate that the Programme will be a matter of significant public interest and, being public authorities, that they are subject to the provisions of the Freedom of Information Act 2000 and the Environmental Information Regulations 2004 together with the publicity requirements applicable to a joint committee under Part VA of the Local Government Act 1972 and have entered into this memorandum of understanding to set out a common approach to the discharge of those obligations.

C) Papers relevant to meetings of the Growth Board will be placed into the public domain in the normal way by the local authority with administrative control of that joint committee in compliance with s100A to 100K (and Schedule 12A) of the Local Government Act 1972. In accordance with those provisions confidential information as defined in that Act will not be disclosed. Exempt information as defined in that Act may or may not be disclosed. It is acknowledged that under these provisions information is exempt if the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

D) It is acknowledged that the Programme will contain environmental information within the meaning of both the Environmental Information Regulations and the Environmental Information Directive. It is also appreciated that however a request for information is presented, if it is capable of constituting both a request under the Environmental Information Regulations and the Freedom of Information Act, the Information Commissioner is of the view that such a request should be treated as an Environmental Information Regulations request.

E) Should there be either a FOI or an EIR request in relation to the Programme the receiving Council will notify each of the other Councils by email to the members of the Executive Officers Group and the Post-SHMA Programme Manager at the earliest opportunity. Subject to compliance with statutory time limits the receiving body will consider all representations (which shall also be made at the earliest opportunity) received in discharging its statutory obligations.

F) In responding to such a request the receiving Council shall diligently consider whether or not any request is validly made and capable of requiring disclosure. If so it shall proceed to diligently consider whether an exemption is applicable. The Councils will have particular regard to the EIR exemption which deals with material “which is still in the course of completion, to unfinished documents or to incomplete data” and to the FOI exemptions which deal with information intended for future publication and information which forms part of a programme of research.

G) In the event of a disclosure of information in response to a request under the Environmental Information Regulations or the Freedom of Information Act the disclosing body shall notify all other Councils immediately and shall provide a full explanation of its decision making process on request.

H) The Councils agree that nothing in this Memorandum of Understanding shall prevent disclosure of sensitive information to third parties when necessary for the performance of the Programme provided that such third parties are subject to an obligation to keep the sensitive information confidential and to only use it for the purposes of their role within the Programme.

I) The provisions of this Memorandum of Understanding shall continue in force until the Growth Board comes to an agreement on the distribution of the unmet need when this Memorandum shall be reviewed and the Councils shall agree whether the Memorandum should continue or be terminated.

J) In the event that the Growth Board does not come to an agreement on the distribution of the unmet need within six months from the date of this Memorandum of Understanding, the Councils shall review the operation of this Memorandum.

K) This Memorandum of Understanding is not intended to be legally binding and no legal obligations or legal rights shall arise between the parties from this Memorandum of Understanding. The Councils enter into this Memorandum of Understanding intending to honour all their obligations.

Signed on behalf of each Council –

Dated -

Committee: Oxfordshire Growth Board

Date: Thursday 19 November 2015

Time: 2.00 pm

Venue Council Chamber, Bodicote House, Bodicote, Banbury, OX15 4AA

Membership

Councillor Barry Wood (Chairman) Councillor Ian Hudspeth (Vice-Chairman) Councillor Matthew Barber Councillor John Cotton Councillor Barry Norton Councillor Bob Price

AGENDA

1. Apologies for Absence and Notification of Substitutes

2. Declarations if Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at the meeting.

3. Minutes (Pages 1 - 4)

To confirm as a correct record the minutes of the meeting of the Oxfordshire Growth Board held on 30 July 2015.

4. Post SHMA Work Programme Update Report (Pages 5 - 10)

Report Contact: Growth Board Programme Manager

Purpose of report

To provide the Growth Board (the Board) with an update on the Post-SHMA Strategic Work Programme (the Programme).

Recommendations

Officers ask the Board to note both progress of the Programme to date and the fact that it will not be achieved without the full continued commitment of all partners to the Programme, and to reaffirm that commitment.

5. Public Participation in Growth Board (Pages 11 - 14)

Report Contact: Democratic and Elections Team Leader

Purpose of Report

To consider and approve a scheme for public participation at meetings of the Oxfordshire Growth Board

Recommendations

The Board is requested to consider and approve the proposed public participation scheme.

6. City Deal Programme Report (Pages 15 - 26)

Report Contact: Growth Board Programme Manager

Purpose of report

To provide the Growth Board (the Board) with an update on progress with the projects in the City Deal as 31 October 2015.

Recommendations

The Board is asked to note progress with the projects and support the recommended actions where appropriate

Dates of Future Meetings Tuesday 19 January 2015, 2pm, Council Chamber, Cherwell DC Council Offices Thursday 31 March 2015, 2pm, Council Chamber, Cherwell DC Council Offices Thursday 26 May 2015, 2pm, Council Chamber, Cherwell DC Council Offices

Information about this Meeting

Apologies for Absence Apologies for absence should be notified to [email protected] or 01295 221589 prior to the start of the meeting.

Declarations of Interest

Members are asked to declare interests at item 2 on the agenda or if arriving after the start of the meeting, at the start of the relevant agenda item.

Evacuation Procedure

When the continuous alarm sounds you must evacuate the building by the nearest available fire exit. Members and visitors should proceed to the car park as directed by Democratic Services staff and await further instructions.

Access to Meetings

If you have any special requirements (such as a large print version of these papers or special access facilities) please contact the officer named below, giving as much notice as possible before the meeting.

Mobile Phones

Please ensure that any device is switched to silent operation or switched off.

Queries Regarding this Agenda

Please contact Natasha Clark, Democratic and Elections [email protected], 01295 221589

Sue Smith Chief Executive

Published on Wednesday 11 November 2015

Oxfordshire Growth Board

Minutes of a meeting of the Oxfordshire Growth Board held at Cherwell District Council Officesm Council Chamber, Bodicote House, Bodicote, Banbury, OX15 4AA, on 30 July 2015 at 2.00 pm

Present: Councillor Barry Wood, Leader, Cherwell District Council (Chairman) Councillor Ian Hudspeth, Leader, Oxfordshire County Council (Vice-Chairman)

Councillor Matthew Barber, Leader Vale of White Horse District Council Councillor John Cotton, Leader, South Oxfordshire District Council Councillor Barry Norton, Leader, West Oxfordshire District Council Councillor Bob Price, Leader, Oxford City Council

Non-voting Jon Mansbridge, Environment Agency Members:

Apologies Alistair Fitt, Universities Representative, Oxford Brookes for Andrew Harrison, Business Representative absence: Adrian Lockwood, Business Representative, Oxfordshire Skills Board Phil Shadbolt, Business Representative Adrian Shooter, Chairman, Oxfordshire Local Enterprise Partnership Richard Venables, Business Representative David Warburton, Homes and Communities Agencies (HCA)

Officers: Sue Smith, Chief Executive, Cherwell District Council Calvin Bell, Director of Development, Cherwell District Council David Edwards, Executive Director, Regeneration and Housing, Oxford City Council Sue Scane, Director of Environment & Economy, Oxfordshire County Council Mark Jaggard, Planning Policy Manager, Oxford City Council Peter Clark, County Solicitor and Head of Law and Governance, Oxfordshire County Council David Buckle, Chief Executive, South Oxfordshire & Vale of White Horse District Councils Andrew Tucker, Strategic Director, West Oxfordshire District Council Adrian Duffield, Head of Planning, South Oxfordshire and Vale of White Horse District Councils Paul Staines, Oxfordshire Growth Board Programme Manager Natasha Clark, Team Leader, Democratic and Elections, Cherwell District Council

Oxfordshire Growth Board - 30 July 2015

1 Appointment of Chairman for the Period of Cherwell District Council hosting the Oxfordshire Growth Board

Resolved

The Councillor Barry Wood be appointed Chairman of the Oxfordshire Growth Board for the period of Cherwell District Council hosting the Board (until 1 July 2016).

2 Appointment of Vice-Chairman for the Period of Cherwell District Council hosting the Oxfordshire Growth Board

Resolved

That Councillor Ian Hudspeth be appointed Vice-Chairman of the Oxfordshire Growth Board for the Period of Cherwell District Council hosting the Board (until 1 July 2016).

3 Declarations of Interest

There were no declarations of interest.

4 Chairman's Announcements

The Chairman made the following announcements:

1. The Chairman welcomed persons watching the meeting via the internet, as it was being webcast.

2. There would be an item on the agenda of the 24 September 2015 regarding public participation.

3. A number of questions had been submitted via email. All questions would be answered and responses sent directly to the individuals and groups who had submitted the questions as well as being published online.

5 Minutes

The Minutes of meeting of the Board held on 25 June 2015 were agreed as a correct record and signed by the Chairman.

6 Post SHMA Strategic Work Programme

The Growth Programme Board Manager submitted a report which provided a synopsis of the Post-SHMA Strategic Work Programme along with a revised timetable.

Oxfordshire Growth Board - 30 July 2015

In response to Members’ a questions regarding issue 17, Coordination and Communication, the Growth Programme Board Manager explained that this related to all partners working together and ensuring a consistent message.

In considering the report, Members commented they were pleased to see a more realistic timetable which would ensure robustness and increase the level of political oversight.

It was highlighted that elements of the workstreams detailed in the work programme set out what would be done by the Growth Board and what individual local authorities would do independently.

All Members were satisfied that the duty to cooperate was being met and the Leader of Vale of White Horse District Council requested that as a consequence of this partners did not seek to challenge other authorities through their local plans.

Resolved

(1) That the emphasis on the Sovereignty of Local Plans in the key principles for the Post SHMA Strategic Work Programme remains appropriate be endorsed.

(2) That the detailed work programme and revised timetable (annex to the Minutes as set out in the Minute Book) be endorsed.

(3) That a more frequent pattern of Growth Board Meetings aligned with the Strategic Work Programme be agreed.

(4) That the Coordination and Communication Protocol be adopted.

(5) That a Confidentiality Protocol be drawn up and adopted.

The meeting ended at 2.15 pm

Chairman:

Date:

Growth Board 19 November 2015 Contact: Paul Staines; Growth Board Programme Manager E- mail [email protected] T: 01295-221847

Post SHMA Strategic Work Programme Update

Purpose of the Report

1. To provide the Growth Board (the Board) with an update on the Post-SHMA Strategic Work Programme (the Programme).

Background

2. The Board, at its meeting on 30 July, endorsed a revised version of the Programme, designed to consider the implications of the Oxfordshire Strategic Housing Market Assessment and associated issues of unmet housing need in Oxford, in line with the Duty to Co-operate.

3. This report updates the Board with progress against this revised Programme. A Programme summary is attached as an Appendix.

Assessment of the unmet need of Oxford City

4. The first key project within the Programme was to agree the figure for unmet need in Oxford City. This was done by asking the critical friend to critique the Oxford SHLAA, the Cundall report commissioned by South, Vale and Cherwell, the Oxford response to this and any other relevant information

5. Following consideration of the report all authorities agreed a working assumption of 15,000 homes for Oxford City’s unmet need. All authorities agree to work towards this in good faith, based on the previously agreed process which includes the review of the Oxford City’s Local Plan.

6. The Board should note that the working assumption of 15,000 is a working figure to be used by the Programme as a benchmark for assessing the spatial options for growth and is not an agreed figure for the true amount of unmet need.

Confidentiality Agreement

7. All council partners on the Board have now signed a Memorandum of Understanding to respect the confidential nature of information and opinion shared within the Programme. The MOU includes agreement on a common and shared approach to FOI requests coordinated through the lead authority.

Growth Board 19 November 2015 Contact: Paul Staines; Growth Board Programme Manager E- mail [email protected] T: 01295-221847

Communications protocol

8. All council partners on the Board have signed a communications protocol that sets out how the partners will collectively manage communication of the Programme as it progresses.

Green Belt Study

9. The partners appointed a consultant, Land Use Consultants (LUC) to undertake a study that will provides supporting information for future Local Plan reviews of the Green Belt if required.

10. The study does this by examining the performance of identified land parcels agreed by the districts against the five statutory tests of green belt suitability, a necessary precursor to any potential formal review.

11. At the Board meeting on 30th July the timetable for completion of this project was estimated to be the end of September. However delays have been experienced and the final report was not received until 13th November.

12. The next stage will be to publish the report and then examine whether the information in the study informs any potential spatial growth options as part of the testing of those options.

Strategic Options Development and Assessment

13. Following a check and challenge sessions on 30th October, a list of potential areas of search has now been drawn up by the partners. This is a long list of all possible areas of search that will be subject to a number of tests to examine their potential suitability for consideration as growth options.

14. The next stage of the project will be carried out by consultants appointed to carry out the spatial options testing. It is anticipated that they will present findings to the partners for check and challenge in the new year and completion of the project in March 2016.

Infrastructure Assessment

15. A draft brief for the appointment of consultants to carry out the infrastructure assessment has now been agreed by partners. The appointment process will follow with a timetable for a consultant to be in place by the end of the year and work to be completed by the end of April 2016.

16. Officers have also commenced detailed discussions with key stakeholders such and the Environment Agency and power suppliers about the need for assessment of the implications for the various growth options as they emerge Growth Board 19 November 2015 Contact: Paul Staines; Growth Board Programme Manager E- mail [email protected] T: 01295-221847

and this consideration will form key components of the infrastructure assessment.

Conclusions

17. The revised Programme attached as an appendix to this report demonstrates the progress made to date but also recognises the slippage.

18. Officers believe however that the fact that the partnership now has a clear working position on the level of unmet need for Oxford, together with a realistic deadline for the assessment of the strategic options for growth and their infrastructure requirements and implications, means that significant progress has been made with the Programme since officers last reported to the Board.

19. Officers acknowledge that the Programme has experienced slippage but remind the Board that the original timetable was always considered highly ambitious. Officers now believe that the revised timetable is realistic, albeit continuing to be challenging and have committed to ensuring that any opportunity to foreshorten the Programme to reduce the slippage will be taken.

Recommendations

20. Officers ask the Board to note both progress of the Programme to date and the fact that it will not be achieved without the full continued commitment of all partners to the Programme, and to reaffirm that commitment.

Agenda item Appendix: Post SHMA Strategic Work programme October 2015

No. Programme Revised completion date as Revised completion date as Lead Council(s) Resources Tasks Outputs Original Completion Date Notes Element at 3rd September at 30th Ocotber 1 Programme Set WODC- Cherwell from Growth Board Programme Prepare Detailed Project Plan, agree project leads, identify Detailed Project Plan for approval at February Up 1/7/15 Manager/ In-house staff resources, and define steering and reporting arrangements Growth Board ongoing ongoing Completed.

Growth Board Programme Recruit/Identify Strategic Planner to support the Growth Board Fixed term/ seconded Strategic Planner Manager/ In-house staff Programme Manager February 2015 May 2015 May 2015 Completed.

Growth Board Programme Engage external expert Critical Friend to independently validate Critical Friend appointed Manager/ In-house staff and comment on the programme at key stages February 2015 May 2015 May 2015 Completed.

Growth Board Programme Develop communications strategy and Growth Board website Communication Strategy and Website Information Manager/ In-house staff February 2015 February 2015 February 2015 Completed.

Growth Board Programme Develop coordination and communication protocol agreed coordination and communication protocol Manager/ In-house staff May 2015 August 2015 August 2015 Completed.

Growth Board Programme Manager/ In-house staff Develop a confidentiality protocol n/a August 2015 October 2015 Completed.

2 Define Oxford's OCityC In-house staff/ Consultants Detailed response from VOWH, SO and CDC on Oxford SHLAA Cundall Report November 2014 November 2014 Completed. Unmet Need (Cundall Review) Critical Friend reviews Oxfords SHLAA and responses from rural Critical Friend Review Paper districts and recommends an unmet need figure for Oxford Critical Friend based upon existing policy, with policy change options to be February 2015 August 2015 October 2015 Completed. considered as a Strategic Option(s) and tested

3 Strategic Options WODC Growth Board Programme Define scope of Strategic Options (i.e. size thresholds and Scoping Paper and Standard Information Template development to Manager/ In-house staff essential criteria) and prepare standard information template January 2015 March 2015 March 2015 Completed. inform housing (SHLAA compatible) distribution All Councils In-house staff

Individual Districts generate aggregated Strategic Options Strategic Options for all districts March 2015 September 2015 September 2015 Completed.

All Councils Critical Friend, Growth Check and Challenge workshop on Strategic Options list to Final Strategic Options list Board Programme Manager/ ensure that all reasonable options have been included March 2015 October 2015 October 2015 Completed. In-house staff/ Consultants

4 High Level Sustainability and Strategic Options Assessment Finalise brief and procure consultants for Sustainability inception meeting to be held OCountyC In-house staff Develop Project Brief and appoint consultants February 2015 October 2015 November 2015 Assessment early November

OCountyC In-house staff Complete Green belt Study completed report April 2015 June 2015 November 2015 Completed.

OCountyC In-house staff/ Consultants Study the report and assess the relative contribution of areas of land to the purposes of the Oxford Green Belt in order to identify the potential, or not, for development, and the case for Report on green belt constraints June 2015 September 2015 March 2016 additional areas to be added to the Green Belt.

OCountyC In-house staff/ Consultants Establish spatial and sustainability assessment criteria and Agreed assessment criteria and baseline June 2015 September 2015 March 2016 baseline Identify any strategic environmental constraints Report on Strategic Environmental Constraints June 2015 January 2016 March 2016 Identify any strategic infrastructure constraints Report on Strategic Infrastructure Constraints June 2015 January 2016 March 2016 Consultant has been appointed and incpeption meeting Identify any strategic water constraints Report on Strategic Water Constraints June 2015 January 2016 March 2016 timetabled for 18th November, project expected to last until

Page 1 Agenda item appendix Post SHMA Strategic Work Programme Update

Agenda item Appendix: Post SHMA Strategic Work programme October 2015

project expected to last until Assess Strategic Options for consistency with Strategic Economic SEP Consistency Paper June 2015 January 2016 March 2016 March 2016 Plan Infrastructure assessment of Strategic Options, including Infrastructure analysis of Strategic Options June 2016 January 2016 March 2016 transport Assess landscape and heritage impact of Strategic Options Landscape and heritage analysis of Strategic June 2017 January 2016 March 2016 Options High level viability assessment of Strategic Options and draft list Report on viability assessment of Strategic Options July 2015 February 2016 March 2016 for infrastrcuture testing Evaluate Strategic Options and Prepare Draft Sustainability Draft Sustainability Assessment Report Brief for Infrastructure July 2016 February 2016 April 2016 Assessment Report Assessment project finalised- All Councils Critical Friend, Growth Check and Challenge workshop on emerging evaluation of Revised Draft Sustainability Assessment Report and expected that consultants will be July 2017 February 2016 April 2016 Board Programme Manager/ Strategic Options Revised Draft Report on Green Belt Study commissioned by Christmas 2015 OCountyC Critical Friend Critical Friend review of evaluation of Strategic Options to Final Sustainability Assessment Report August 2015 February 2016 April 2016 ensure that this is justified and appropriate 5 Infrastructure OCountyC In-house staff/ Consultants Collate existing IDPs and evidence develop a background comprehensive evidence March 2015 September 2015 Completed. Delivery Plan base Define scope of infrastructure assessment work and transport Detailed Project Brief March 2015 October 2016 Completed. assessment/ modelling Assessment of funding and delivery of Infrastructure options, Funding options assessment cannot commence until short list including Government (e.g. LGF Round 3), land value capture, June 2015 January 2016 March 2016 of spatial options compiled etc. Develop infrastructure options to support delivery of Strategic Draft options July 2015 February 2016 April 2016 Options and other district growth proposals

First Draft Strategic Infrastructure Strategy and assessment of Draft Strategic Infrastructure Delivery Plan July 2015 March 2016 April 2016 sptail options on infrastructure requirements

All Councils Critical Friend, Growth Check and Challenge workshop on emerging infrastructure plans Revised Draft Strategic Infrastructure Delivery Plan Board Programme Manager/ and priorities July 2015 March 2016 April 2016 In-house staff/ Consultants

OCountyC Critical Friend Critical Friend review of Draft Strategic Infrastructure Delivery Revised Draft Strategic Infrastructure Delivery Plan August 2015 March 2016 April 2016 Plan to ensure that this is justified and appropriate In-house staff/ Consultants Assess Local Plan Growth Proposals as they emerge OCountyC comments on Local Plans/ Development proposals tbc tbc Apr-16 Finalise Strategic Infrastructure Delivery Plan Final Strategic Infrastructure Delivery Plan tbc tbc May-16 6 Complete final All Councils Recommendations from Critical Friend on housing distribution Report to Growth Board reports for between districts and implications for 5 year housing land supply July 2015 February 2016 June 2016 Growth Board Critical Friend, Growth Check and Challenge workshop on Critical Friend's emerging Revised Report to Growth Board Board Programme Manager/ recommendations August 2015 March 2016 June 2016 Strategic Planner/ In-house staff Growth Board Programme Growth Board consider recommendations and decide housing Agreed position on housing distribution Manager/ Strategic Planner/ distribution between districts September 2015 March 2016 June 2016 In-house staff

Growth Board Programme Publish statement of cooperation setting out agreed distribution Revised Statement of Cooperation Manager/ Strategic Planner/ September 2015 February 2016 July 2016 In-house staff 7 Strategic Habitat TBC In-house staff Prepare brief and procure consultants Project Brief tbc tbc tbc Regulations This project will commence Assessment Consultants Screening of Recommended Strategic Options HRA Screening of Strategic Options Report alongside Local Plan reviews tbc tbc tbc Appropriate Assessment (if required) Appropriate Assessment This task will commence tbc tbc tbc alongside Local Plan reviews Water Cycle Vale/South In-house staff Prepare brief and procure consultants Project Brief Strategy tbc tbc tbc This project will commence alongside Local Plan reviews Consultants Prepare Water Cycle Strategy Water Cycle Strategy tbc tbc tbc

Page 2 Agenda item appendix Post SHMA Strategic Work Programme Update Oxfordshire Growth Board 19 November 2015 Contact: Natasha Clark, Democratic and Elections Team Leader E- mail: [email protected] T: 01295 221589

Title: Public Participation at Oxfordshire Growth Board Meetings

Purpose of Report

1. To consider and approve a scheme for public participation at meetings of the Oxfordshire Growth Board.

Background

2. The terms of reference of the Growth Board do not currently make any reference to public participation.

3. At the 25 June 2015 Growth Board meeting, Members were advised that the Growth Board had been approached by the CPRE with a request to ask a question at the meeting. Given that the current terms of reference did not allow for any form of public participation, such as asking questions at a meeting, an undertaking had been given to provide a response on behalf of the Chairman of the Board. Subsequently, further questions from individuals and groups were submitted with the parties advised that formal written replies would be given.

4. The Growth Board Chairman at the 25 June meeting, Cllr Norton, had indicated that the Growth Board’s Terms of Reference were due for review shortly and the matter of public participation of the at the meetings would be considered by the Executive Officer Group as part of that work and a report submitted to the September 2015 Growth Board meeting for consideration. This meeting was cancelled and the report will therefore be submitted to the November 2015 Growth Board meeting.

5. Appendix 1 sets out a proposed public participation scheme. The scheme allows for members of the public to questions at Growth Board meetings or address the Board on any substantive agenda item at meetings subject to restrictions. There will be a specific agenda item for public participation.

6. A draft scheme was submitted to the September Leaders’ meeting, who requested that the Oxfordshire Monitoring Officers review the proposed scheme. The scheme at Appendix 1 has been updated to reflect the comments made at Leaders’ meeting and subsequent review by the Oxfordshire Monitoring Officers.

Conclusion

7. The Growth Board terms of reference do not currently allow for public participation. Following the submission of questions to the Board, Members agreed that the would be considered by the Executive

Recommendations

8. The Board is requested to consider and approve the proposed public participation scheme.

Appendix 1: Oxfordshire Growth Board: Public Participation

1. Introduction

1.2 Questions shall be directly relevant to some matter in which the Growth Board has powers and duties and which directly affects the area of Oxfordshire.

2. Questions

2.2 The Chairman will answer submitted questions.

2.3 The questioner may read his/her question, but the Chairman will do so if the questioner wishes for that, or is not present at the meeting. No supplementary question may be asked.

2.5 No discussion shall take place on the question or the answer.

3. Addresses

3.1 Any member of the public may address the Growth Board on any substantive agenda item. Such address shall be for up to three minutes.

4. Restrictions

4.1 Submitted questions shall be dealt with in the order of receipt by the host authority.

4.3 In addition to the point in the preceding paragraph, the Chairman may vary the provisions of this scheme for a particular meeting should s/he believe, on taking advice, that to be appropriate.

Growth Board 19th November 2015 Contact: Paul Staines; Growth Board Programme Manager E- mail [email protected] T: 01295-221847

City Deal Programme Report

Purpose of the Report

1. To provide the Growth Board (the Board) with an update on progress with the projects in the City Deal as 31 October 2015.

Background

2. The City Deal along with the Growth Deal are the two partnership programmes for which the Growth Board are responsible for governance, reporting to the LEP.

3. The projects are summarised in the appendix to this report and for ease of reference are RAG status’d. as follows.

 Red- requiring action

 Amber requiring monitoring

 Green no action required

Summary of progress There are two projects identified as red, requiring action at this stage, these are as follows.

Planning for development

Councils to list their land and property assets on e-pims by Spring 2014; Three of the 5 councils have completed this task and the other three are on-going. Progress is slow however and is listed as red because of the delays in completing. Partner councils have been asked to advise of completion dates so that Government can be advised.

Partners commit the sites necessary to meet housing needs outlined in the SHMA. There are two aspects to this project, the first is the detailed Programme to meet the agreed unmet need figure for Oxford outlined in a separate report to the Board. The second is the delivery of the overall objectively assessed need (OAN) agreed in the SHMA. It is the first of these that is subject to delays and flagged red as a consequence. The second will be achieved through adoption of Local Plans. Growth Board 19th November 2015 Contact: Paul Staines; Growth Board Programme Manager E- mail [email protected] T: 01295-221847

There are 6 projects flagged amber as requiring monitoring by the Board, these are as follows.

Innovation

CCFE- Culham

The initial programme developed with the main building contractor targeted a start on site date for the end of October 2014, and a building completion target of the end of August 2015.

The project was subject to delays from the outset but demolition of existing structures on the site have now been completed and enabling works commenced in March 2015. A target for a revised start on site for the main construction works of the beginning of May 2015 was met and building completion is targeted for December 2015.

The Begbroke Innovation Accelerator.

Works commenced in October 2015 with a target completion of July 2016. Delays are due to the more comprehensive master planning approach to the project.

Harwell Innovation Hub

Delays with securing planning permissions for the site have delayed progress with this scheme but planning permission has now been granted.

Bio-escalator

Delays caused by the need to make alterations to the design of the scheme together with securing planning permissions for the site have delayed progress with this scheme.

Transport

Detailed Design of Cutteslowe Roundabout

The project experienced delays in the feasibility study of the A40/44 link road earlier this year but are now in progress.

Growth Board 19th November 2015 Contact: Paul Staines; Growth Board Programme Manager E- mail [email protected] T: 01295-221847

Access to Enterprise Zone

The progress of elements this scheme have been delayed due to issues with acquiring the land for the schemes with both negotiations and potential CPO being run in parallel.

Science Transit

Detailed design work is underway but has been delayed until November 2015 against an estimated start date of Feb 2015 due to the need to liaise with highways England on proposed works.

Governance

Partnership working with Public Service Transformation Network- no progress on this to date although contact with the PSTN has been made and advice is awaited

Recommendations

The Board is asked to note progress with the projects and support the recommended actions where appropriate em 4-appendix Oxfordshire City Deal Programme Report- October 2015 Agreed Action Scheme detail Owner By when progress to date Other Comments RAG Innovation Centres and Oxforshire Innovation Support Programme

Set up and run the Oxfordshire Innovation Support for Business (ISFB) programme

£2,040,156 by Jun 2015. Grant drawdown according to delivery plan LEP Jun-2015 Completed Grant drawdown is completed. Please note this amount has increased as agreed by formal change request to Lancaster University and BIS.

£4,016,082 by Mar 2016. We have met our overall Private sector match target for March 2016 as Private sector match according to delivery plan LEP Mar-2016 Completed Please note this amount has increased as agreed by formal at the end of June 2015. change request to Lancaster University and BIS.

214 jobs by Mar 2017 106.4 jobs created and 370.5 jobs committed, we are on track to deliver Jobs created according to delivery plan LEP Mar-2017 Ongoing Please note this amount has increased as agreed by formal 214 jobs by Mar 2017. change request to Lancaster University and BIS.

8 jobs safeguarded against a delivery plan of 10 jobs safeguarded. We Jobs safeguarded according to delivery plan 22 jobs by Mar 2017 LEP Mar-2017 Ongoing are on track to deliver 22 jobs safeguarded by March 2017.

Engage businesses according to delivery plan 962 by Mar 17 LEP Mar-2017 Completed 6881 Businesses engaged. We have exceeded our overall target.

Assist businesses according to delivery plan 150 by Mar 17 LEP Mar-2017 Completed 297 businesses assisted. We have exceeded our overall target.

The Network Navigators are in place working for the programme in their Recruit Network Navigators Recruit Network Navigators by Mar 2014 LEP Mar-2014 Completed clusters.

Set up web portal Set up web portal by Feb 2014 LEP Feb-2014 Completed Launched May 14

OION Grants launched June 14 Set up Bespoke Grants scheme Set up Bespoke Grants scheme by Feb 2014 LEP Feb-2014 Completed University of Oxford Grants launched August 14 Oxford Brookes University Grants launched October 14

Grants delivered to End Beneficiaries according to profile £937,000 by Jun 2015 LEP Jun-2015 Completed Grants delivery completed. Set up Bespoke Innovation Vouchers Scheme Set up Bespoke Innovation Vouchers Scheme by Feb 2014 LEP Feb-2014 Completed Scheme launched June 2014

Innovation Vouchers delivered to End Beneficiaries according to £300,000 by June 2015 LEP Jun-2015 Completed Vouchers delivery is completed. profile

Business Boffins Start up Success programme set up November 2014 Set Up Bespoke Start up Success programme Set up Bespoke Start up Success programme by Feb 2014 LEP Feb-2014 Completed Founder Centric Start up Success programme set up in January 2015

Deliver Start up Success programme Deliver Start up Success programme by June 2015 LEP Jun-2015 Completed Both Start up Success programmes have completed.

Oxfordshire Innovation Support Programme - 'go live'; launch Launch ISfB programme by February 2014 LEP Feb-2014 Completed Launched at Venturefest July 2014 awareness raising activity

Establish innovation hubs

Planning permission for The Harwell Innovation Hub was submitted in Feb 2015. Consent for the Innovation Hub Infrastructure (access road etc) has been given and progress from the JV has been immediate. Planning permsiioon granted Ocotberr 2015

Work commences on site at Harwell Open Innovation Hub STFC Apr-2014 ongoing The underlying Innovation Centre (IC) infrastructure deployment will start in Nov 2015 and mobilisation early in FY 2016/17 with a construction term of 12-18 months.

The Begbroke Accelerator is currently due for completion in July 2016, with work commencing on site in October 2015, subject to planning. Work commences on site at Begbroke - August 2015 Oxford University Aug-2015 ongoing Delays are due to reconsidering the phasing of the development to maximise the opportunities for the Science Park site as whole

Build commenced in May 2015 against a programmed date of April CCFE Culham Apr-2015 ongoing 2015

The Bioescalator construction work is due to start in September 201 6, with completion currently targeted in July 2017. This is also subject to planning delays in the project are due to combination of the BioEscalator Work commences on site at BioEscalator - Jan 2015 Oxford University Jun-2016 ongoing with another construction project, the amenities building for the old road campus, as stated in the original bid. In addition there have been delays incurred through design changes arising from site restrictions that have been uncovered as the design and planning have progressed"

Skills agreed profile spend of 14/15-£371,500;15/16-574,500;16/17 Spend according to agreed profile OCC/Skills Board on-going on-going On track to hit 2014/15 financial year profile. £554,000

Communications , PR and marketing

Bus campaign was run in August to Sept 2014 for 4 weeks which Campaign of 50 buses and 200 interior posters - all major towns Bus advertising campaign OCC/Skills Board Annual campaign on-going generated a spike in hits on the OA website and in enquiries from and villages , one month a year employers. A second campaign was run January 2015.

Apprenticeship postcards were given to all students on results day in Co-ordinate a summer apprenticeship campaign targeting 600 Postcard promoting Apprenticeships to 6000 young people each OCC/Skills Board by 31/8 annually on-going August 2014 signposting them to the OA website. Same is planned for young people leading up to and including GCSE results days year. August 2015.

Increase Twitter followers to 2,000 and Facebook likes to 1,000 Develop and deliver a social media campaign OCC/Skills Board on-going on-going Currently have 2,120 Twitter followers and 840 likes on Facebook. amongst target groups. Use Linked In to target employers.

Sponsorship of apprenticeship awards category at Oxfordshire Sponsored Apprenticeship of the year category at Cherwell Business OCC/Skills Board Annual campaign on-going business awards and district council awards as applicable. awards and the Oxfordshire Business Awards.

Develop materials to be given out at trade fairs, employer events, Development of promotional material targeted at employers OCC/Skills Board on-going Completed Postcards, fact sheets and banners have been designed and produced. careers events

Develop a campaign that secures a take up of 300 additional AGE Data shows that we will easily meet the AGE grant target and so a Development of promotional campaign for AGE grants OCC/Skills Board Mar-2015 Not started grants specific campaign is not needed.

Website has been developed and launched and is updated regularly with Develop a website to promote apprenticeships to young people, Establish Oxfordshire Apprenticeship Website OCC/Skills Board Jun-2014 Completed news stories, case studies and Oxfordshire vacancies. Website receives parents and employers. over 2,000 hits per month.

Projects

Deliver events to support employers interested in learning Making sense events have been held in Henley, Oxford and Banbury in Deliver making sense of apprenticeship events aimed at employers. OCC/Skills Board on-going on-going September. Week long Trailer campaign was delivered in April with more about Apprenticeships. another planned in June 2016.

Year 1: engage 15 employers, 15 schools and 60 students. Year Deliver apprenticeship Launchpad model in schools OCC/Skills Board on-going on-going Year 2: 18 employers and 107 students engaged from 13 schools. 2: 25 employers, 25 schools and 100 students engaged.

recruit 10 ambassadors, each supporting at least 5 events per Develop a network of Apprenticeship ambassadors OCC/Skills Board Mar-15 on-going 19 ambassadors recruited and trained. annum

Run 6 apprenticeshops per annum- target of 400 people given Deliver drop in Apprenticeship shops to promote apprenticeships to 8 delivered so far (Banbury, Didcot, Oxford, Abingdon, Cowley and advice, leading to 200 additional applications through the NAS OCC/Skills Board on-going on-going young people Bicester and Henley). website

£400,000 available for partner and stakeholders to bid into with Procurement process completed. 8 sucessful projects. Contracts are all Procure projects from partners innovative projects that will help deliver against one or more of the OCC/Skills Board Apr-15 on-going set up and delivery started at beginning of April. All contracts are for 2 CD targets. years.

Set up and facilitate an Oxfordshire Apprenticeship/traineeship Network established to promote apprenticeships and share best OCC/Skills Board Sep-2014 on-going Held 2 partnership meetings. provider network practice Engage all secondary schools to promote apprenticeships in Target all 34 secondary schools and attend at least one event per 18 school events attended so far this financial year including OCC/Skills Board Annually on-going assemblies, at careers events and parents evenings. year at each school. presentations in assemblies, careers fairs and workshops.

Attend employer networks, business breakfasts etc. to talk about Attendance at various employer events where employers have been Promotion of apprenticeships to SMEs apprenticeships. Follow up on leads generated through the OA OCC/Skills Board on-going on-going approached. 28 employer network events attendedsp far this financial website and other marketing. year.

Westgate E & S plan for construction phase has been developed and Ensure that Traineeships and Apprenticeships are areas of focus in Development of E & S plans for major employment generating OCC/Skills Board on-going on-going includes a target for apprenticeships and Traineeships. E & S plans for employment and skills plans projects (250+) for both construction and end use phases. Barton and Bicester housing developments are underway.

Undertake research and feasibility study into setting up a local One of procured projects is to set up a construction ATA in Bicester. OCC/Skills Board Sep-2015 on-going Apprenticeship Training Agency model. Target date for opeoning is Septemner 2015.

Planning for Development

The partners have committed to uploading their data on land and three counils have completed this task. Assistance has been offered from The district authorities will work with the Government Property Unit property holding to the goverments e-pims website to BIS to complete the task and a revised timescale to be agreed. There is DPA Apr-2014 completed and list their assets on e-PIMS by spring 2014 demonstrate what asets they own and top open future discussions an urgent need for this small task to be completed and all councils have about their use been contacted about this

Development of virtual team comprised of Oxford and Oxfordshire BIS have been advised and agreed that the formation of the Growth authorities to share expertise and accumulated experience to the city deal includes a commitment to maximise the ability of Board, EOG and the officer project groups opeating under this are the DPA Apr-2014 completed support project/programme delivery in a cost-effective and lean way partners to deliever planning and housing response of the county to this commitment and have advised that they across the County are content with this.

Develop simplified planning package - formalising the early engagement and positive working with the Defra network in the city deal includes a commitment to examine ways in which strategic planning, considering Local Development Orders (LDOs) DPA/Defra Spring - Dec 2014 completed LDO completed for EZ planning process could be simplified tp accelerate development in prioritised development areas such as Harwell; and review potential locations for LDOs by December 2014

The SHMA provides a county wide assessment of housing need and a calculation of the unmet need from the City that the DPA Detailed Post SHMA Strategic Work programme developed but is City Deal partners will commit the necessary sites that will meet the will need to accommodate through the Duty to Cooperate. This DPA Early 2015 ongoing subject to significant delays. The Growth Board have been asked to housing needs outlined in the Strategic Housing Market Analysis target is to demonstrate how they will meet this duty and will be approve a revised programme the subject of a separeate project management process

Currently the profile for the original schemes offered is below target but Acceleration of housing delivery - 7,500 planned houses will have the DPA agree to accelerate the deleivery of allocated sites using DPA Dec-2018 ongoing this is uplifted by significant numbers of new schemes that place us been completed across Oxfordshire powers provided in the City deal above trajectory.

Transport

Detailed design of Cutteslowe Roundabout OCC Apr - Dec 2014

Gateway 0 Project Initiation Mar-2014 completed

Gateway 1 Feasibility May-2014 completed

Gateway 2 Preliminary Design Nov-2014 completed Gateway 3 Detailed Design Feb-2015 completed

Detailed design of Wolvercote Roundabout OCC Apr 2014 - Dec 2015 Gateway 0 Project Initiation Mar-2014 completed Gateway 1 Feasibility May-2014 completed Gateway 2 Preliminary Design Nov-2014 completed

Gateway 3 Detailed Design Feb-2015 Completed

Detailed design of A40/A44 Link Road OCC Apr 2014 - Oct 2016 Gateway 0 Project Initiation Mar-2014 Complete Proposed alignment work was delayed whilst a separate element of optioneering was considered Gateway 1 Feasibility Dec-2014 In progress

Gateway 2 Preliminary Design TBC

Gateway 3 Detailed Design TBC Shceme delivery of Cuttleslowe Roundabout OCC Jan 2015 - Jan 2016 Gateway 4 Commit to Construct May-2015 complete Construction started in July 2015 and progressing to programme Gateway 5 Project Close Apr-2016

Scheme delivery of Wolvercote Roundabout OCC Jan 2016 - Jan 2017 Gateway 4 Commit to Construct May-2015 complete Construction started in July 2015 and progressing to programme Gateway 5 Project Close Apr-2016

Scheme delivery of A40/44 link road OCC Nov 2016 - Jan 2019 Gateway 4 Commit to Construct TBC

Gateway 5 Project Close TBC Access to Enterprise Zone Detailed design of Access to Enterprise Zone OCC Jan 2014 - Jan 2015 Harwell Link Road Gateway 0 Project Initiation Mar-2014 Complete Gateway 1 Feasibility May-2014 Complete Gateway 2 Preliminary Design Sep-2014 Complete Planning permission has been granted and design is substantially complete with some minor amendments required to satisfy planning Gateway 3 Detailed Design Feb-2015 In progress conditions. Land acquisition ongoing with negotiations and CPO running in parallel

Hagbourne Hill OCC

Gateway 0 Project Initiation Mar-2014 Complete Gateway 1 Feasibility Jun-2014 Complete Gateway 2 Preliminary Design Aug-2014 Complete

Gateway 3 Detailed Design Dec-2014 In progress Construction Start now Sept 15. Most land purchases agreed.

Harwell Entrance OCC

Gateway 0 Project Initiation Oct-2014 Complete

Gateway 1 Feasibility Jan-2015 Complete

Gateway 2 Preliminary Design Feb-2015 see below

Potential revised start date from Oct 15 to Jan 16 due to additional land Gateway 3 Detailed Design May-2015 complete requirements for cycle bypass

Featherbed Lane and Steventon Lights OCC

Gateway 0 Project Initiation Mar-2014 Complete Gateway 1 Feasibility Jun-2014 Conplete Gateway 2 Preliminary Design Sep-2014 Complete

Scheme progress remains dependent on land acquisition. Earliest start Gateway 3 Detailed Design Mar-2015 on-going of construction, if land can be acquired through negotiation, is January 2016. However CPO would delay this to August 2016

Scheme delivery of Access to EZ Apr 2014 - Mar 2017

Harwell Link Road OCC Harwell Link Road: Land acquisition still on-going with negotiations and Gateway 4 Commit to Construct Jun-2015 CPO running in parallel.

Gateway 5 Project Close May-2017 Hagbourne Hill

Gateway 4 Commit to Construct May-2015 ongoing Early works started in Jan 15. Main works dependent on land acquisition

Gateway 5 Project Close Sep-2016

Harwell Entrance OCC

Gateway 4 Commit to Construct TBC

Gateway 5 Project Close TBC Featherbed Lane and Steventon Lights OCC

Gateway 4 Commit to Construct May-2015 Early works started in Jan 15. Main works dependent on land acquisition

Gateway 5 Project Close Sep-2016

Science Transit Detailed design of Science Transit phase 1 OCC Oct 2013 - Apr 2014 Kennington Roundabout Gateway 0 Project Initiation Complete Gateway 1 Feasibility Complete Gateway 2 Preliminary Design Complete Gateway 3 Detailed Design Complete Hinksey Hill OCC Gateway 0 Project Initiation Aug-2014 Complete

Gateway 1 Feasibility May-2015 complete

Phase 2 – Close working with Highways England is required along with obtaining relevant approvals from them. Option assessment and scheme Gateway 2 Preliminary Design Feb-2015 complete feasibility report in progress, due end of November 2015

Gateway 3 Detailed Design Jan-2016

Governance Structure

Local Authorities and City Deal Board (Joint Committee) terms of reference agreed Jan-2014 Sep-2014 completed LEP

Each authority to sign off the proposed joint committee approach at Cabinet/Policy Committee at the next available Local Authorities Jan-2014 May-Aug 2014 completed meeting an existing officer support structure was already in place for previous Establish an Executive Team (secretariat) under the direction of Local Authorities and Mar-2014 Aug-2014 partnertship arrangements the LEP Chief Executive supporting the City Deal Board LEP This City Deal Board (Joint Committee) will be established Local Authorities and under the Local Government Act 1972, and the Local Mar-2014 Aug-2014 completed LEP Authorities Regulation 2012

Oxfordshire local authorities will work in partnership with the Public Service Tranformation Network to spread best practice, learn from Local authorities, EOG consider that the componenet initiatives being undertaken by Dec-2014 ongoing other places and to develop a local public service transformation LEP, CO councils fulfills this commitment. Clarification being sought from PSTN plan Deal Metric ref Metric Metric Jun-14 Sep-14 Dec-14 Mar-15 Jun-15 Sep-15 Comments/Trajectory Innovation Support for Business

Delivery plan (cumulative) 214 Sep 14 - 11 As at the end of Data not yet available As at the end of June 3 106.4 jobs created Dec 14 - 40 Innovation Support For December 18.8 jobs 49.3 jobs created and 71.9 jobs created and Jobs created Increased to 214 – project launch Jul jobs created against a and 370.5 jobs Mar 15 - 64 Business 1 created and 106.2 336.8 jobs committed 371.5 jobs committed according to Change 14. delivery plan of 3 jobs committed Jun 15 - 88 jobs committed Request May 2014 Mar16 - 136 Mar 17 - 214

Delivery plan (cumulative) Sep 14 - 2 As at the end of June 0 Data not yet available Dec 14 - 4 Innovation Support For jobs safeguarded As at the end of Jobs safeguarded 22 – project launch Jul December 5 jobs 6 jobs safeguarded 6 jobs safeguarded 8 jobs safeguarded Mar 15 - 7 Business 2 against a delivery plan 14. safeguarded Jun 15 - 9 of 0 jobs Mar16 - 14 Mar 17 - 22 Delivery plan (cumulative) Sep 14 - £730,000 £251,000 (local - Dec 14 - £1,780,000 £ - Spend £4m Local, £2m RGF £3,249,222 (private) £3,757,553 (private) £4,652,221 (private) £4,652,221 (private) 3 private) Mar 15 - £2,440,000 Jun 15 - £3,040,000 Mar16 - £4,016,082

Delivery plan (cumulative) Sep 14 - £129,119 Dec 14 - £156,119 Innovation Support For £26k (local - public) £67,000 (local - public) £95,945 (public) £102,139 (public) £105,295 (public) £105,295 (public) Mar 15 - £183,119 Business Jun 15 - £210,119 Mar16 - £280,119 £18k (RGF) Delivery plan (cumulative) Sep 14 - £657,134 £120,000 (RGF) £975,071 (RGF) £1,553,285 £2,040,156 £2,040,156 Dec 14 - £965,342 Mar 15 - £1,610,517 Jun 15 - £2,040,156 innovation Hubs

The main building contract was awarded at the end of April 2015 and is in line with budget expectations. Enabling activities on the site have progressed according to the construction schedule. The majority of the CCFE Culham 4 £ - Spend £ - Spend n/a n/a n/a £760,000 1984000 (cumulative) groundworks have been completed and the main steel frame for the building has been erected. The building construction is on target for handover to UKAEA in Jan 2016. Client fit-out will follow with staff transition into the building exected in March 2016.

Data not yet available revised timetable agreed with BIS for autumn The Harwell Innovation Hub £ - Spend £7.1m Local, £7m BIS – project launch Jul n/a n/a n/a 5 n/a n/a 2015 14.

A public consultation on the proposed building design has been held and review of the feedback from that and a Data not yet available planning team design review will be Oxford Bio-escalator £ - Spend £10m Local, £11m BIS n/a 299181 344265 265335 6 –project just started. considered early in 2015, with a detailed design of the interior of the building being worked up simultaneously

Begbroke Innovation Data not yet available £ - Spend £7m Local, £4.2m BIS n/a 29,000 99,000 105,000 Accelerator 7 –project just started.

Transport

Phase 1 (Kenngington round about) £14.8m Local, £8.7m construction completed 20th Dec 2014 Science Transit £ - Spend £67,495 DfT £4,562,283 DfT £3,252,531 DfT £2,312,796 DfT £94,451 £24,315 7 DfT Phase 2 (Hinksey Hill) currently in feasibility stage, completion 2017

DfT £293,876 Cutteslowe and Wolvercote roundabouts designs complete, Northern Gateway 8 £ - Spend £10.5m Local 0 0 DfT £ 903,273 DfT £344,480 371,809 construction start date commenced July 2015. Loop Farm link road conversations with landowners underway, construction scheduled for end of 2016.

£7.3m DfT

Detailed design and land acquisition Access to EZ 9 £ - Spend £22.7m Local £354,379 DfT £2,125,931 DfT £954,338 underway for Harwell entrance, Harwell Link Road, Featherbed Lane £28,300 and Steventon Lights and Hagbourne Hill. Early construction dates scheduled for elements of Hagbourne Hill and Featherbed Lane completed. DfT £4,936,118

£6.1m DfT DfT £2,008,720

Skills An FOI request has 110 AGE grants were 290 AGE grants have been submitted to the awarded to been awarded to SFA. Eligibility rules Oxfordshire employers Oxfordshire employers are changing in Experience for Work AGE Grants 300 Project not yet started Awaiting data from SFA during April to between August 2014 target of 100 per annum 11 January 2015 and so October (more recent and Jan 2015 (more the planned AGE grant data is not yet recent data is not yet campaign has been available) available) postponed.

Apprenticeships- There are currently number of employers 806 employer There are currently 595 interactions Experience for Work with a raised 1850 12 interactions on with employers recorded on Dynamics. Awareness of Dynamics. apprenticeships

Numbber of Apprenticeship starts SFA data is time (all ages) for April lagged by 4 months. 2013 - April 2014 were The most recent data 4,002. For April 2014 relating to the CD Relevant data is not Experience for Work Apprenticeships 525 Project not yet started Awaiting data from SFA to April 2015 there 13 timeframe is for April yet available. were 4,600. CD target – July. Number of is for 16-23 year olds starts to may 2014 but we don't yet have 570 (2013;656) this data broken down by age.

See above comment on AGE grants.Overall spend up to the end of Q3 is expected to 110 AGE grants x 290 AGE grants x £450k AGE Grants Project not yet started £45,453 be £207,000 and is on £1,500 = £165,000 £1,500 = £435,000 target to hit profiled Spend profile: spend by the end of Year 1: £371,500 Experience for Work 14 £- Spend the year. Year 2: £574,500 Year 3: £554,000 Overall spend up to Profiled spend for Profiled spend for year the end of Q3 is Quarter 1 of year 2 is 1 has been achieved. expected to be on target. £1.5m BIS £207,000 and is on target to hit profiled spend by the end of the year.