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Upton & Coppingford Parish Council Minutes of Meeting Held On

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Upton & Coppingford Parish Council Minutes of Meeting Held On 1 Upton & Coppingford Parish Council Minutes of meeting held on Wednesday 19th September 2018 at 7:30pm Present: Cllrs L Akhurst (Chairman), P Dugmore, M King, N Woolliscroft and the Clerk (L Ellis) Members of the public: One Key: CCC = Cambridgeshire County Council HDC = Huntingdon District Council PC = Parish Council 1 Chairman’s welcome 2 To receive apologies and reason for Cllr P Gamwell absence 3 Member’s declaration of Disclosable None. Pecuniary Interests 4 Public and press participation session The resident reported a number of issues that need with respect to items on the agenda addressing:- . Drain issues at Upton Hill . Broken road sign outside Church . Bump in the road in Nora Wood Way . Overgrown trees in Nora Wood Way . 30mph sign on the hill is poorly located and tree pruning is required He advised Cllrs that the proceeds from the Harvest Festival would be donated to the Sawtry food bank and further donations were required. The Service will be held in the Church on Sunday 23rd September followed by lunch in the village hall. 5 To confirm and accept minutes of the To take the minutes as read and approve them as a true and meetings held on 9th May 2018 accurate record. The minutes were then duly signed by the Chairman. 6 Matters arising from the minutes Village pond update: Cllr Akhurst reported that further dredging of the pond was required and it is hoped that this work could be undertaken foc. Village Hall update: Cllr Dugmore reported that he was unclear on how many Trustees were required and agreed to investigate this further. Cllr Akhurst agreed to obtain a box of Pewter carpet tiles to ensure that they blend in with the current interior décor prior to placing an order. Signed…………………………………………………………………………………………….. Dated……………………………………… 2 The Summer Fayre was very successful and made a profit of £560. It is anticipated that the Xmas Fayre will be held on Saturday 8th December. It was noted that the work to the soffits and rails had been completed and the boiler service will be undertaken on Tuesday 25th September. It was reported that the blackthorn was growing back at the vh pond and volunteers were required to undertaken the work. The wildflower seeds have not been sown; this will take place in Spring 2019. Garden Gate: Suggested items for the next edition:- . Xmas Fayre 8th December 2018 . New picnic table . Glebe Farm Opening event . Road signage . Drain issues . Defibrillator Defibrillator training: Cllr Woolliscroft reported that free training was not available. The East of England Ambulance Service offer training for up to 12 people at a cost of £400. St Johns Ambulance would provide a first aid training event for a minimal amount. It was agreed that the defibrillator should be inspected to ensure that it is still operational. Cllr Woolliscroft to check that the location of the defibrillator is registered with the relevant authorities. Environment Agency update: Item deferred to the December meeting. Glebe Farm update: It was reported that the Centre Manager had indicated that there would be an Opening Event in October and the Council would receive an invitation to attend. 7 Communication from Councillors Cllr Dugmore reported that some of the village furniture needed refurbishment. It was agreed that a local contractor should be approached and a quotation obtained. Cllr Akhurst reported that a number of trees planted by the Parish Council needed attention and suggested that a working party could undertake the work. Cllr King agreed to obtain a quotation and if sufficient funds are available a contractor will be employed to undertake the work. Cllrs requested that the Clerk approaches C.Cllr Ian Gardener and CCC for their assistance regarding the cutting back of the hedges from Bull Cottage to the Anglian Water Signed…………………………………………………………………………………………….. Dated……………………………………… 3 Pumping Station (both sides of the road need attention) 8 Planning Applications None received. 9 Correspondence The correspondence received was duly noted. The Clerk reported that the External Auditor had completed the audit and signed off the 2017/18 year-end accounts. 10 To authorise a letter to Santander Cllr Akhurst signed the letter and agreed to obtain Cllr Bank for a change of address for the Gamwell’s signature and then forward the letter to Council Santander Bank. 11 Payment of accounts: Approval of the following: All payments were approved and signed by two signatories. Jun/July/Aug/Sept: a) £75.00 (500) HDC b) £235.00 (501) Moore Brighter Services c) £235.00 (503) Moore Brighter Services d) £210.00 (504) Moore Bright Services e) £469.60 (505) L Ellis Mar/Apr/May Clerk’s salary, expenses & postage f) £20.00 (506) Upton Village Hall (hall hire) g) £25.00 (507) Royal British Legion (donation) h) £64.07 (508) K.McCombe (pond materials) i) £210.00 (509) Moore Brighter Services 12 Items for discussion at next meeting – Garden Gate Wednesday 5th December 2018 Village Hall update Village pond Defibrillator training Glebe Farm Environment Agency update Tree cutting Village maintenance Budget 2019/2020 2019 Timetable of meetings Meeting closed The Chairman closed the meeting at 9:10pm Signed…………………………………………………………………………………………….. Dated……………………………………… .
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