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Work Session Agenda Tuesday, December 2, 2014 - 10:00 AM

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Work Session Agenda Tuesday, December 2, 2014 - 10:00 AM Work Session Agenda Tuesday, December 2, 2014 - 10:00 AM I. Call To Order II. Approval of Agenda III. New Business 1. Community Services/Phil Hoskins 2014-1213 Award BL103-14, roof replacement at Jones Bridge and George Pierce parks, to low bidder D.W. Caldwell, Inc., amount not to exceed $101,925.00. Project meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Fund. District 2/Howard and District 1/Brooks (Staff Recommendation: Award) 2014-1230 Award BL106-14, Bethesda Park football field conversion to synthetic turf, to low bidder, Sports Turf Company, Inc., amount not to exceed $655,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2014 SPLOST Fund. District 2/Howard (Staff Recommendation: Award) 2014-1231 Award BL108-14, Mountain Park Aquatic Center-Neptune Benson Filter Replacement, to low bidder, Waterworks Atlanta, Inc., amount not to exceed $500,000.00 (this represents a negotiated cost savings of $4,088.70). Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2014 SPLOST Fund. District 2/Howard (Staff Recommendation: Award) Work Session Agenda Tuesday, December 2, 2014 - 10:00 AM Page 2 III. New Business 2. Correctional Services/Darrell Johnson 2014-1221 Approval to renew RP034-11, provision of inmate coinless phone equipment at the Gwinnett County Correctional Complex on an annual contract (January 12, 2015 through January 11, 2016) with Global Tel Link, estimated revenue $96,000.00. District 4/Heard (Staff Recommendation: Approval) 3. Financial Services/Maria Woods 2014-1218 Approval to renew RP006-13, provide property and casualty insurance coverage/services on an annual contract (January 01, 2015 through December 31, 2015) with Arthur J. Gallagher Risk Management Services, Inc., Marsh USA, Inc., and Willis Insurance Services of Georgia, Inc., base amount $2,780,272.00. (Staff Recommendation: Approval) 2014-1220 Approval to renew RP017-13, provide safety, health and loss control services on an annual contract (January 01, 2015 through December 31, 2015) with Willis Insurance Services of Georgia, Inc. and MsR3, LLC, base amount $92,100.00 (negotiated cost savings of approximately $718.00). (Staff Recommendation: Approval) 2014-1222 Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustment amount to an increase of assessed value in the amount of $19,033,300.00 a decrease in assessed value of $1,628,750.00 for a net increase of $17,404,550.00 for tax years 2009 thru 2014. (Staff Recommendation: Approval) 2014-1238 Approval of the October 31, 2014 monthly financial status report and ratification of all budget amendments. Approval of a resolution amending the FY2014 budget to reflect adjustments to revenues based on actual receipts and anticipated appropriations. (Staff Recommendation: Approval) Work Session Agenda Tuesday, December 2, 2014 - 10:00 AM Page 3 III. New Business 4. Human Resources/Scott Fuller 2014-1235 Award RP031-14, provision of temporary clerical and temporary labor services on a multi-year contract, to highest scoring firms, section A/clerical, Corporate Temps, Inc. and The Waters Organization, LLC and section B/labor, Corporate Temps, Inc. and Happy Faces Personnel Group, Inc. The initial term of this contract shall be January 1, 2015 through December 31, 2015, base amount of $1,982,234.87. This contract may be automatically renewed on an annual basis for a total lifetime contract term of five years, total base amount of $14,175,967.58. Authorization for the Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award) 2014-1211 Approval to renew RP017-12, workers compensation claims administration services on an annual contract (January 01, 2015 through December 31, 2015), with Alternative Service Concepts, LLC, base amount $128,658.00. (Staff Recommendation: Approval) 5. Juvenile Court/Robert Rodatus 2014-1224 Approval/authorization to accept, if awarded, grant funds for the Juvenile Justice Delinquency Prevention & Treatment Program Grant from the Criminal Justice Coordinating Council (CJCC) up to the amount of $99,945.00 with no county match. The grant will be used to expand the current CHRIS Kids program, which treats high risk youth, to include low and medium risk youth. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through CJCC with no county match. (Staff Recommendation: Approval) Work Session Agenda Tuesday, December 2, 2014 - 10:00 AM Page 4 III. New Business 6. Sheriff/R. L. Conway 2014-1206 Approval/authorization to accept a grant award from U. S. Department of Justice for the State Criminal Alien Assistance Program (SCAAP) in the amount of $149,721.00. This award is 100% grant funded with the primary use of funds being training, equipment, and personnel. Approval and authorization for the Chairman or designee to execute the grant documents and any other necessary documents as specified in the attached Action List, subject to review by the Law Department. 7. Support Services/Angelia Parham 2014-1227 Award OS151, purchase of two (2) service trucks with cranes and one (1) enclosed service body truck, to Peach State Truck Centers, utilizing a State of Georgia competitively procured agreement (99999-SPD-SPD0000039-0002), $550,174.00. (Staff Recommendation: Award) 8. Tax Commissioner/Richard Steele 2014-1228 Approval Allowance of the Gwinnett County Tax Commissioner's 2014 Insolvents List for tax years 2000-2013. 9. Transportation/Alan Chapman 2014-1239 Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Rest Haven regarding a jointly funded 2014 SPLOST road improvement, F-1079-01. The County will manage this project. The City will reimburse the County in the amount of $30,658.00 or 85.16% of the Rest Haven Road Resurfacing Project. The total County contribution is $5,342.00. Approval for the Chairman to execute any and all related documents, subject to approval by Law Department. District 4/Heard (Staff Recommendation: Approval) Work Session Agenda Tuesday, December 2, 2014 - 10:00 AM Page 5 III. New Business 9. Transportation/Alan Chapman 2014-1240 Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Peachtree Corners regarding jointly funded 2014 SPLOST intersection improvement at two locations and a roadway widening, F-1069-01. The County will manage this project. The City will reimburse the County in the amount of $1,518,650.00, 26.5% of total project cost. The total County contribution is $4,211,085.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 2/Howard (Staff Recommendation: Approval) 2014-1241 Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Peachtree Corners regarding a jointly funded 2014 SPLOST intersection improvement, F- 1069-01. The City will manage this project. The County will reimburse the City for 81% of the total project cost up to a maximum county contribution of $405,000.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 2/Howard (Staff Recommendation: Approval) 2014-1242 Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Norcross regarding a jointly funded 2014 SPLOST intersection improvement, F-1068-01. The County will manage this project. The City will reimburse the County in the amount of $1,000,000.00, 50% of the project cost. The total County contribution is $1,000,000.00. Approval for chairman to execute any and all related documents, subject to approval by Law Department. District 2/Howard (Staff Recommendation: Approval) 2014-1127 Award BL077-14, installation, replacement, and/or relocation of stormwater culverts and appurtenances on an annual contract (January 01, 2015 through December 31, 2015), to low bidders, The Dickerson Group, Inc. and Gary's Grading and Pipeline Company, Inc., base bid $12,500,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. (Staff Recommendation: Award) Work Session Agenda Tuesday, December 2, 2014 - 10:00 AM Page 6 III. New Business 10. Water Resources/Ron Seibenhener 2014-1215 Award BL097-14, purchase of caustic soda on an annual contract (December 16, 2014 through December 15, 2015), to low bidder, Allied Universal Corporation, base bid $200,000.00 (this represents a 5% decrease over the previous contract). (Staff Recommendation: Award) 2014-1226 Approval to renew RP005-12, consultant demand professional services on an annual contract (January 01, 2015 through December 31, 2015) per attached recommendation letter, base amount $16,500,000.00 (negotiated
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