Outbound Manual
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Rotary International Youth Exchange Promoting Peace through International Understanding and Goodwill Outbound Manual http://www.rotary6080.org/rotary-youth-exchange/ Statement of Conduct for Working with Youth Rotary District 6080 is committed to creating and maintaining the safest possible environment for all participants in Rotary activities. It is the duty of all Rotarians, Rotarians’ spouses, partners, and any other volunteers to safeguard, to the best of their ability, the welfare of and to prevent the physical, sexual, or emotional abuse of children and young people with whom they come into contact. TRUE FREEDOM Freedom for a country, for a world, is something that must first begin within the hearts of individuals. For there is a certain kind of personal freedom that comes with the realization that everyone is different and each of us is UNIQUE and SPECIAL in our own right. If we can be sure in the differences, if we can learn to embrace diversity and the richness of experience which each of us has to offer, then we can begin to be free and accept ourselves and others - as we are. (Copied from a banner at the Peace and Reconciliation Museum in Capetown, South Africa) DISTRICT 6080 YOUTH EXCHANGE COMMITTEE www.rotary6080.org/rotary-youth-exchange Adminstrative Office Phone: 816-392-9831 POSITION NAME E-MAIL ADDRESS PHONE ALT. PHONE District YE Chairman Kit Freudenberg [email protected] 573-619-3058 573-632-2501 Inbound Program Director Amy Jammeh [email protected] 816-977-5030 660-543-8130 Outbound Program Director Kris Arthur [email protected] 573-230-9060 Administrative Assistant Johnah Terbovic [email protected] 816-392-9831 573-374-2702 Treasurer/Compliance Officer Stephanie Sherman [email protected] 360-461-5065 360-452-6278 Regional Coordinators: Jefferson City Area Kris Arthur [email protected] 573-230-9060 Alicia Turner [email protected] 573-634-2266 Rolla Area Kent Bagnall [email protected] 573-364-1030 Springfield Area Chris Rice [email protected] 417-569-3596 Lake of the Ozarks Area Stephanie Sherman [email protected] 573-374-2702 360-452-6278 Columbia Area Kerrie Bloss [email protected] 573-808-3141 Warren Prost [email protected] 573-443-1731 573-257-0041 Insurance Coordinator Sherry Nielsen [email protected] 573-374-5656 ROTEX Warren Prost [email protected] 573-443-1731 573-257-0041 Debbie Prost [email protected] 573-443-1731 573-424-8203 [email protected] Youth Protection Officer Nick Mebruer [email protected] 417-532-3177 417-532-0222 District RYE Mailing Address for all documents: Rotary District 6080 Youth Exchange Office c/o Johnah Terbovic PO Box 620 Sunrise Beach, MO 65079 SCRYE DATABASE: https://rye5520.org/RYE/ OUTBOUND MANUAL - TABLE OF CONTENTS ROTARY YOUTH EXCHANGE PREPARING TO GO Table of Contents 3 Visa Checklist 41 Objectives and Purpose of Manual 5 Embassy Information 43 ROTARY Responsibilities 7 HELP! Please document Visa Info 45 STUDENT Goals 8 Letter of Financial Responsibility 47 Last Minute Travel Instructions 49 INTRODUCTION Travel Stress 50 Rotary Pledge 9 Preparing to Go Checklist 53 Congratulations-Get Ready to Adapt 11 Tips to Help You Stay Safe 55 What is Rotary 12 Tips for Learning Your New Language 57 Being An Exchange Student is… 14 Missouri Rotary District Map 15 CHAPTER 9: OTHER How to Make Friends - Carnegie 63 THE FLAT FEE Culture Shock and Homesickness 65 Flat Fee Payment Schedule 17 One World or Many 67 What is Covered by the Flat Fee 19 First Night Questions 71 Flat Fee Refund Guidelines 20 Preparing Your Presentation 73 Information about Missouri 75 GUIDELINES & RULES of EXCHANGE Youth Protection Policy & Card 81 Agreement 21 WHAT YOU CAN EXPECT Club Placement 25 The 6 D’s 25 Rotary Counselors 26 Host Families 26 School & School Fees 27 Arriving & Getting Settled 28 Learn the Language 28 Homesickness 28 Travel While on Exchange 29 Service Above Self Emergency Fund & Money 29 Monthly Allowance 29 Clothing & Luggage 30 RotaryYouth Exchange – Telephones, E-mail, SKYPE 31 Monthly Reports 32 Building Bridges of Friendship and Returning Home 32 Understanding GUIDELINES FOR PARENTS Things you Need to Know 33 Visiting your Child 34 Problems 34 RESPONSIBILITIES AS A YOUTH 37 EXCHANGE AMBASSADOR Rotary Youth Exchange Rotary Youth Exchange is the world’s premier exchange program with over 8000 students and thousands more families participating in exchanges every year. Rotary International (RI) recognized the Youth Exchange Program as an official club activity in 1974. Its purpose is to advance international understanding, goodwill and peace. RI believes that the most powerful force in the promotion of international understanding and peace is exposure to different cultures. Each year Rotary Youth Exchange (RYE) provides thousands of young people the opportunity to meet people from other lands, learn another language and to experience different cultures. It is hoped that this experience will plant the seeds for a lifetime of international understanding. Another important aspect of the program is the opportunity it offers to outstanding youth to develop their confidence, personality and maturity in order to become more responsible and informed citizens. The administration of the RYE program is the responsibility of the local Rotary districts and clubs. Although the programs and rules of each district are similar, the host district’s guidelines take precedence over those of the sponsoring district. The host district, host club and host families are responsible for each exchange student’s well being and have the responsibility for setting their own rules and guidelines. As part of the exchange agreement, all students and their parents will be required to sign a copy of the rules stating that they understand the rules and agree to comply with them. OBJECTIVES OF THE RYE PROGRAM The specific objective of the program is total immersion into the culture of the host country. The following goals and objectives are achieved through active participation in family, school and community life. Host families and Rotary counselors are vital to achieving these objectives. To further Rotary’s goal of international goodwill and understanding by enabling students to study first-hand some of the problems and accomplishments of people in lands other than their own. To enable students to further their education by living and studying in a different environment and taking courses not normally available to them in their home schools. 5 To act as ambassadors for their country and communities by addressing Rotary clubs, community organizations and youth groups in their host countries, thereby imparting as much knowledge as they can about their own country to people they meet during their year abroad. To encourage students to broaden their outlook by learning to live with and understand people of different cultures, creeds and colors and by coping with day-to-day problems in a new place. To enable students to study and observe all facets of life and culture in their host country so that on their return home they can share the knowledge they have gained with family and friends. Purpose of this Manual & Objectives of the Orientation Process To assure students have an understanding of Rotary and Rotary Youth Exchange To define the student’s role as a “Rotary Student Ambassador” To insure that students have realistic expectations about the exchange experience To help students develop skills that will enable them to have a successful exchange To give students the confidence required to meet the challenges of the exchange To acquaint students with the realities of “culture shock” both going to the host country and, later, returning home (reverse culture shock) 6 SUMMARY OF ROTARY RESPONSIBILITIES SPONSOR (SENDING) DISTRICT 1. Interviews the Clubs’ nominees and makes final selection of students 2. Arranges the exchange with a suitable district abroad 3. Arranges adequate orientation for both students and parents 4. Makes all necessary travel arrangements and purchases required insurances 5. Maintains contact with the student, parents and receiving district during the exchange year. Provides post-exchange orientation and support. 6. Coordinates ROTEX activities after students’ return from exchange HOST (RECEIVING) DISTRICT 1. Assigns the student to a specific participating Rotary Club 2. Arranges suitable orientation(s) for the newly arrived students 3. Maintains contact with the student and the sending district during the exchange year SPONSOR CLUB / CLUB COUNSELOR 1. Ensures that outgoing student is familiar with Rotary and the activities of the sponsoring club 2. Arranges for student to attend meetings of the Club 3. Assigns an Outbound Counselor to keep in touch with student throughout the year 4. Provides students with club banners prior to departure 5. Arranges for students to address club upon return 6. OB Counselor keeps club informed about how the student is doing throughout the year HOST CLUB 1. Arranges for 2 - 4 host families 2. Makes arrangements for school to accept students 3. Appoints an Inbound Counselor for student 4. Meets student upon arrival 5. Ensures student’s attendance at club meetings and Rotary functions 6. Provides student a regular monthly allowance HOST FAMILY 1. Provides lodging and meals at no cost to student 2. Exercises normal parental responsibilities and supervision over the student 3. Accepts the student as one of the family in all respects 7 STUDENT GOALS FOR A SUCCESSFUL EXCHANGE Goal 1. ________ Successfully complete the outbound orientation process. Goal 2. ________ Learn the host language quickly, richly, and enthusiastically. Goal 3. ________ Complete all necessary paperwork and follow-up paperwork. Goal 4. ________ Handle any initial homesickness and new culture adjustments. Goal 5. ________ Want to make, and make, great relationships with new friends. Goal 6. ________ Want to make, and make, great relationships with host parents. Goal 7. ________ Want to make, and make, great relationships with host siblings.