p
P MUNICIPAL DISTRICT ' OF BRAZEAU NO. 77 p REGULAR COUNCIL MEETING 9411 10
9:30 a.m.
p MUNICIPAL DISTRICT OF BRAZEAU NO. 77
REGULAR COUNCIL MEETING AGENDA
DATE: 94 1110 TIME: 9:30 A.M. PLACE: MJ>. ADMINISTRATION BUILDING, COUNCIL CHAMBERS p
Page No. Call to Order
Present
1. Addition to the Agenda
pj 2. Adoption of the Agenda 3. Adoption ofMinutes ofthe Regular Council Meeting of94 10 26. Pi 4. EmergentItems
5. Appointments/Delegations 1 (a) 9:30 a.m. - StaffSargeant Doug Bangle -R.C.M.P. 2-6 (b) 10:00 a.m. Public Hearing
0) Request to Permit Undeveloped Road Allowance NorthBoundary ofNW 1/423-49-7-W5M Jerry and Rose Greiner
(ii) Request forUndeveloped Road Allowance fora Portion oftheNorthBoundary Pt. ofNE1/432-47-4-W5M f BobMacDonald 7"25 (c) 10:15 a.m.-Drayton Valley GolfCourse-Re: Hwy. 22 Campground Proposal 26-59 (d) 10:30 a.m. -Metis Association Local 888 -Re: Hwy. 22 Campground Proposal P! (e) 11:00 a.m. - Ratepayers Concerns
6. Planning, Development andLandsMatters (a) In-Camera - Enforcement ofSetback Regulations 60"87 (b) Proposal For New Alberta Planning Act
- Report attached. 88"103 (c) Summary ofOptions Available to the Municipality in the Performance of its Planning Services
- Report and recommendation attached. AGENDA -2- 941110 pi 7. General Matters
104-108 (a) Duplication ofPayment onMobile Home -Scott and Terry Graham
- Report and recommendation attached.
109 (b) Utility Accounts
- Report and recommendation attached.
110*111 (c) Assessment Proposals
- Report attached. pi 112-120 (d) Community Foundation p - Report and recommendation attached. * 121 (e) Edmonton Waste Management Proposal
W> - Report attached.
8. Correspondence/Items for Information 122-123 (a) Correspondence dated 94 10 18 from Alberta Energy r regarding a report titled Enhancing theAlberta Advantage: AComprehensive Approach to theElectric Industry. 124 (b) Correspondence dated 94 1019from Alberta Economic P Development and Tourism regarding Report Card onthe RuralDevelopmentInitiative. p 125-132 (c) Correspondence dated 9410 21 from the Village ofBreton regarding members of theFundraising Committee forthe Breton Centra-Plex. r133-134 (d) Correspondence dated 94 10 19 from the Town ofDrayton Valley regarding the appointment to the Pembina Valley Regional Ambulance Authority. P 135-136 (e) Correspondence dated 94 10 19 from the Town ofDrayton I Valley regarding the appointments to standing boards and committees. 137-138 (0 Future Focus Newsletter dated 94 10 26 regarding the Proposed Alberta Tourism Corporation. 139 (g) Correspondence dated 94 10 31 from the Drayton Valley r Chamber of Commerce regarding theannual feeforservice. AGENDA 94 1110
P) 140 (h) Correspondence dated 94 10 26 from the County of Parkland regarding theorganizational meeting appointments.
141 (i) Correspondence dated 94 10 24 from the Safety Codes Council regarding SafetyCodesAct - A.A. M. D.& C. Convention.
142 0) Correspondence dated 94 10 20 from Alberta Community Development regarding the D.V. Highland Dancing Association.
143 (k) Correspondence from Alberta Municipal Affairs regarding Alberta Lung Association.
144 (1) Correspondence dated 94 10 18 from Regional Health Authority #9 regarding the location ofthe Regional Health p> Office.
145 (m) Correspondence dated 94 10 25 from Alberta Public Works, Supply and Services regarding confirmation ofmeeting with Mr. Thurber and Mr.Trynchy.
146-181 (n) Correspondence dated 94 10 26 from A.A. MJ). &C. regarding the Fall Convention. jP 182-183 (o) A.A.M.D. &C. News Highlights dated 94 10 19.
184-185 89 (p) A. A.M.D &CNews Highlights dated 94 10 26.
9. Question Period
10. Councillors Reports
Addendum
Adjournment p
MINUTES OF THE REGULAR COUNCIL MEETING OF THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77, HELD IN THE MJ>. ADMINISTRATION BUILDING, COUNCIL CHAMBERS, IN DRAYTON VALLEY ON WEDNESDAY, 94 10 26.
CALL TO ORDER Reeve E. Lambert called the meeting to order at 9:30 a.m.
PRESENT Present
PI E. Lambert, Reeve J. Coombes, Deputy Reeve W. Tweedle, Councillor L. Coward, Councillor W) B. Guyon, Councillor L. Johnson, MunicipalManager K. Robinson, Recording Secretary JP Also in Attendance
T. Trudeau, Western Review
ADDITIONS TO Additions to and Adoption ofthe Agenda AND ADOPTION OF THE AGENDA 461-94 Moved by B. Guyon to adopt the agenda with the following additions:
9. (m) News Release re: Premier Announces Changes in CabinetResponsibilities
(n) letter from Minister Steve West regarding Subdivision Approving Authority
CARRIED
R. Matthews arrivedat the meeting at 9:40 a.m. P) A. Heinrich arrived at the meeting at 9:50 a.m.
ADOPTION OF Adoption ofMinutes MINUTES B. Guyon statedthat the minutes required an amendment. A statement made by J. Coombes had not been recorded. After some discussion, the decision wasmadethatadoption ofthe minuteswilltake place after Administration hashadanopportunityto reviewthe previous meeting detailsduringthe noon recess.
H Wynne andF. Dumontarrived at the meetingat 9:55 a.m. A. Sutherland arrived at the meeting at 10:00 am
APPOINTMENTS/ Appointments/Delegations DELEGATIONS Dr. H. Wynne andF. Dumont attended the Council meeting and reported thattheirconsulting firm hasbeenretained by LandsandForests Services to examine the procedures currentlyused forthe dispositionofpublic lands, formulate conclusions, andproviderecommendations with respect to procedural changes that may be necessary. Given the recentmajorchanges proposed by government in localgovernancestructureandauthority, it was w> deemed essential thatthe existingprocessofgreenareadisposition be reviewed, especially asit relates to the M.D.'s sincemuch ofthe provincial greenarea is locatedin these jurisdictions. COUNCIL MEETING MINUTES .2- 9410 26
They stated that in consultation with the Lands and Forests Services SteeringCommittee, the M.D. ofBrazeau was identified as one that could assistWynne Resources in exploringnew strategies for involving local authorities and other government departmentsin a preferred future green areadisposition process.
Dr. Wynne andF. Dumont conducted a focus group sessionthat concentrated on the presentand preferredfuture green areaplanning, development controlandlanddisposition process. The purposeofthis reviewwas two-fold, namely(1) to undertakeanindependentreviewof planning, development control, andcommercial-recreational leasing issues in the designated "greenarea" ofAlberta, and (2) to formulate conclusions andprovide recommendations to LandandForest Serviceforanychanges in the green area planning process, especially asthese relate to the newly established MD.'s.
J. Coombes left the meeting at 10:55a.m. J. Coombes returned to the meeting at 10:58 a.m. p J. Starling arrivedat 11:00a.m.
Some ofthe concernsdiscussed duringthis sessionwere:
- the lengthy delaysin the process ofacquiringlands - ideally the M.D. should havecontrol or initial contactwith any majordevelopment - Council hasn't hadenoughinput forthe peoplethey represent - Weyerhauserwas given the timber, the mill was built in town, but the M. D. must maintain the road systems with no revenue from the mill
Y. Champagnearrivedat the meeting at 11:07a.m. T. Fleming arrivedat the meeting at 11:10am
Dr. Wynne and F. Dumont thanked Council for their time and initial positiveresponseandleft the meeting at 11:30am
R. Matthews and T. Flemingleft the meeting at 11:30 am IP) Mr. Getzingerarrived at the meeting at 11:30 am. Mr. Booth arrivedat the meeting at 11:35 am
RATEPAYERS Ratepayers Concerns CONCERNS Reeve Lambert askediftherewere anyratepayers in attendance who had concerns they wished to discuss. SI Y. Champagne stated that shewas a resident ofthe ringroad area on a 3 acreparcel andthat they had previouslyowned a residence in Town. She andher family madethe decision to move into the M.D. fully aware ofthe services out there. She statedthat she was concernedwith paymentof funds to study services. Residentsbroughtallother services in themselves andarethey studyingthe servicesin relationto the Town for later annexation. She complemented the publicworks roadcrew, stating that the roads arebetterout thereon the ringroadthanthey were in Town. She statedthat they didn'twant lights, naturetrails or curbsandwould like things leftthewaytheyare. If it isnt broken, dont fixit - letus enjoy the life we chose out there. COUNCIL MEETING MINUTES -3- 9410 26
E. Lambert stated that Councilwill support the wishes ofthe residentsand the reason for the studies were because ofthe number ofsubdivision applications coming in and Council wants to make sure allinfrastructure needs are met.
Y. Champagne asked why the Town was spendingmoney for studiesto be done on M.D. lands. p E. Lambert answeredthat because their landboardersM.D. boundaries, they have a right to discuss infrastructureneeds and assuredMrs. r Champagne that the ringroad residents could trust this Councilandthat she shouldn't worry.
Mr.Booth thanked Council fortheircomments andstatedthathewas glad p to hearme word planning insteadofannexation. He thanked Council for respecting the residents feelings andforbeinga responsible Council.
A. Sutherland left the meetingat 12:10p.m. p J. Starling statedthathe was confusedaboutplanning andannexation. He statedthat he thought alldevelopers had plans in place. He statedthat Infrastructure SystemsLtd. were studyinghis land andtold himhe needed | three lift stations and he didn't know why they were there.
L. Johnson explained thatISL wascommissioned by the Town andthe m MD. to do the infrastmrture study at a sharedcost of$7700 andthat Lovatt Planning Consultants hadcompleted aninitial studyon road and *- land use at ashared cost of$5,000. rE.Lambert stated thatCouncil didnot knowwhyISL werelooking at J. Starling's land and that Council has not commissioned it
Mr. Getzinger stated that he had been concerned withthe rumor of annexation, butthathewas pleased withthewayCouncil wastaking care ofit Heishowever concerned withthe 3 acre parcels being so close together andaskedifthey wereOK for sewerrequirements. He stated that p there isalotofrun off and heisconcerned withthedamage it might be doingto the land.
E. Lambert recommended thatindividuals havetheirwatersupply tested P periodically to maintain safedrinking water.
B. Guyon stated that thiswasoneofthe reasons whythe studies are being done sothatplans would be in place because residents maydecide that sometime inthe future theymaywantto tie intoanother system.
'• Y. Champagne leftthemeeting at 12:25 p.m. p> 462-94 Moved by W. Tweedle thatCouncil doesnot support Town annexation oflands in the ringroadarea.
P CARRIED RECESS FOR 463-94 Moved byB.Guyon to recess the Regular Council Meeting LUNCH of 94 10 26 for lunch at 12:30 p.m.
CARRIED COUNCIL MEETING MINUTES 94 10 26 pn CALL TO ORDER Reeve E. Lambertcalled the meetingto orderat 1:40p.m.
PRESENT Present pi E. Lambert, Reeve J. Coombes, Deputy Reeve W. Tweedle, Councillor p) L. Coward, Councillor B. Guyon, Councillor L. Johnson, Municipal Manager K. Robinson, RecordingSecretary
Others in Attendance
P) A. Sutherland, F.C.S.S. T. Fleming, Superintendent ofPublicWorks
FCSS F.C.S.S. Matters MATTERS A. Sutherland reported thatCouncil hadrequested some further information on pastprograms that we havebeeninvolved with and for supporting stats onM.D. resident involvement The following programs are onesinwhichcouncil hasauthorized in the lastyear.
Menopause Workshop - 1993 The MJD. supported this workshop withsomefunding from F.C.S.S. There were29 persons who attended the workshop,9 were M.D. residents.
Summer Day Camps - 1993 & 1994 - In 1993 we ran 8 camps intheMD. and we had 200 kids attend and 56 volunteers. In 1994 we ran 4 canms in the M.D. and had 80 kids attend and 27 volunteers. Almost allwere M.D. residents, theremay havebeen 15who were not.
Volunteer AppreciationBrunch - 1994- This event tookplace during Volunteer Appreciation Week. Thebrunch was put on jointly with the Community Support Network. There were approximately 100 people whoattended thebrunch withapproximately 22of them being M.D. residents.
Youth Leadership - 1994 - This program was run jointly with the Community Support Network. There were 9 participants, 5 ofwhich were M.D. residents.
Regarding additional programs for which approval was being sought, L. Coward stated that shecould support theChristmas Party butthat she felt theothers weretheresponsibility ofparents.
W. Tweedle stated that heagreed withL. Coward and questioned howfar doyougoinlooking after people. He said thatyoung kidsshould notbe lefthome alone and if yougive kids a problem and leave them to solve it theywillcomeup with a solution.
B. Guyon stated thatagain Council is dealing with Administrative duties and there should beonepotof money and oneFCSS. They should be given their budget and left alone to administer h, with areport brought backto Council attheendofthe year.
Pi COUNCIL MEETING MINUTES -5- 94 10 26
464-94 Moved by L. Coward to approve the Christmas Partyfor DraytonValley andalso for Breton area, ifthe community requests one.
CARRIED
ADOPTION OF Adoption ofMinutes MINUTES The amended minutes were presented to Council.
465-94 Moved by W. Tweedle to adopt the minutes ofthe Public Hearing of94 10 13 amended as follows:
page 2 -added paragraph - "Deputy Reeve J. Coombes statedthat as Chair, he hadthe privilege to ruleon this matterandstatedthat J. Starling had the rightto continue."
IN FAVOR: L. Coward W. Tweedle B. Guyon E. Lambert
OPPOSED: J. Coombes
CARRIED
466-94 Moved by L. Coward to adoptthe minutesofthe Regular Council Meeting of94 10 13 amended as follows:
page 9 - paragraph correction- "B. Guyon stated that a waste management site in the M.D. could be ofeconomic valueto the community andwith the strictenvironmental controls in place now, residents wont haveto worry about havingrequiredenvironmentalstandards, as a resultof requirements to tarp loads, as is the case with the Cloverbar Landfill."
CARRIED
FINANCE Finance Matters MATTERS TheCash Statement and the Investment Summary for September 30, 1994 were reviewed by Council.
A budget meeting with Council is scheduled for November 25th at 9:00 am
467-94 Moved by J. Coombes to accept the Cash Statement and the InvestmentSummaryfor September, 1994as presented.
CARRIED
is COUNCDL MEETING MINUTES -6- 9410 26
GENERAL General Matters MATTERS Correspondence dated 94 09 30 from Honorable Stephen West regarding restructuring amalgamation.
In his letter,Dr. West states the following:
"During my travelsandvisits with municipalities and their officials, I have heard over andover again that perhaps it is now time to examinethe numberofmunicipal governmentsin the province. The commends have come from bothurban andrural municipalities. It is evidentmanyofyou feel thatAlbertans areover governed andovertaxed. We allknow that provincial funding for municipalities is continuing to decrease. Through restructuring, amalgamation, or evendissolution ofmunicipal governments, substantial savings couldbe achieved, thus reducing the overall burden on our taxpayerswhile at the sametime providingessentialservicesat less cost. While the government is not directing amalgamation ofincorporated municipalities, I encourage you to reviewoptions to reduce the cost of government and to deliver services in the most cost effective manner."
468-94 Movedby J. Coombes that aletterbe drafted by thisCouncil and under the signature oftheReevebe placed inourlocal newspapers namely the WesternReview, Community Voice andthe BretonBooster indicating no municipality willbe forced to join other M.D'sandthat MunicipalAffairs Steve West indicatedthis and that our local MLA Tom Thurber confirmed this is true.
J. Coombes stated that the news release from Minister West was intended for smaller, struggling municipalities so thattheycouldamalgamate He further stated thatthe people needed to be reassured thatthe M. D. of Brazeau wasnot oneofthesemunicipalities.
B. Guyonstated thatthiswas a bit premature untilCouncil hasmet with Dr. West at the AAMD &C Convention.
J. Coombes suggested that the Reeve go directly to StephenWest to find out whatwas happening.
E. Lambert stated thathewould get a good ideaofwhat'sgoing on atthe A.A.M.D & C. Convention.
469-94 Moved by B. Guyon that any further actionon the p news release from Dr. West regarding amalgamationbe tabled until after the A.A. M.D & C. Convention.
IN FAVOR: W. Tweedle L. Coward E. Lambert B. Guyon
OPPOSED: J. Coombes
pv r COUNCIL MEETING MINUTES 94 10 26
Replacement ofCouncil Chamber Chairs and Council Chamber Feature Wall
TheUtility Co-ordinator stated inhis report to Council that after examining and trying outapproximately 10 different chairs whose prices ranged from $450.00to $1,100.00,the Kamor#2700 HighBack Knee Tilterwas though to be, according to those whotried it themostcomfortable and versatile chair. The cost on this chair is $641.00 each.
Two quotes werereceived for the feature wall as follows:
Fine LineFinishing $4,494.00 incl. GST
Warren Construction $4,800.00 incl. GST pi) L. Johnsonstated that the M.D. was a little over budget on the renovations dueto the extrapainting, but didrecommend purchase ofthe new chairs and a table. pi
A. Heinrich asked whether or not Administration had talked to the school divisionto find out what the planswere for their furniture.
L. Johnson reported thathehad discussed thiswiththe School Division, and theyhad notmade thatdecision yet. They maymaintain a small office in DraytonValley.
E. Lambert stated that this is an Administrative issue and suggested that Administration look intothe optionsavailable andgo ahead with the purchase ofa table.
J. Coombesstatedthat Administration acquirefurniture througha search of otheragencies to seeifthey haveanyto dispose of.
470-94 Moved by L. Coward to replace Councilchairs andfoyer seating andthata tablebe acquired throughotheragencies or whatever means necessary.
471-94 Moved by J. Coombes to tablethis issue on purchasing a table.
IN FAVOR: J. Coombes
OPPOSED: W. Tweedle m L. Coward E. Lambert B. Guyon
DEFEATED
470-94 IN FAVOR: E.Lambert W. Tweedle L. Coward B. Guyon
OPPOSED: J. Coombes
CARRIED pi
COUNCDL MEETING MINUTES -8- 94 10 26
Waste Management Site - Proposal Submission
The draft proposal to hosta waste management sitenortheast ofCynthia waspresented to Council. A Public Meeting is scheduled for Oct. 27that 7:30 p.m. attheCynthia Community Hall to receive comments from the residents.
'P 472-94 Moved byB. Guyon to receive the proposal for information.
CARRIED
Review ofMGA concerns raised bv Ratepayers Association
A presentation from A.Heinrich andL. Oberie on behalfoftheRatepayers Association was submitted to Council. In their report they state that Governmentsat all levelsare establishedto protect the best interests and/or wishes ofan electorate. In order for citizens to be sure that their best interests are beingserved, an open,responsive government mustbe maintained. Someparts of Bill31, in the ratepayers view,do not contribute to an open,responsive government protecting voters'best interests. Council conducted a review ofthe concerns, and took a position on eachpoint raised as follows:
Section153 - Council requestedclarification ofthe intended meaning of "inprivate". Council feels thatiftheintention isthe same as "incamera" that the section is acceptable.
Section 171 - Council did not feel that the disclosure requirements should be made mandatory.
Section 174 - Council felt that there may be grounds for the position taken bythe Association, buttheyalsowantedsomespecific recommendations from the Associationon what should be expected in each ofthese areas.
Section 175 - The payment of a $500.00deposit was not considered to be ^ extreme. Council was ofthe opinion, that should there be sufficient ' grounds, it would not bedifficult to raisethe required deposit money from others who share the same concern. I Section 177 - Council took the position that aJudge isbest qualified to * determine if the "errorinjudgement" application should be use. f Section 185 - Council agrees that all votes should berecorded. I Section216 & 217 - Councilagreesthat there is too manybarriers r restricting access to information. Theyhavetakenthe position that these barriers should be reduced at the Local and Provincial level.
Section 218 - Council feels that there should be a level ofappeal beyond m theMunicipal Council, possibly to theMinister. Theydo not feel thatthe \ appeal should restwith theCourts, asthiswould only lengthen theprocess and increase the costs. r Section223 - Councilis willto conveythis concernon behalfof the association but is unable to directly endorse this matter. COUNCIL MEETING MINUTES 94 10 26
Section 225 - It is felt that a mandatory checking ofall signatureson a petition inexcessof5000, wouldonly delay the process, whenthe proper application ofstatistical random sampling would produce the same result with considerably less effort.
Section540 - Ratherthan allow for a challenge to allCouncil decisions, it was feltthat there shouldbe some provisionto challenge individual decisions that havedirectly benefiteda member ofCouncil.
473-94 Moved by B. Guyon to forward the concernssupported by Councilto Municipal Affairs Steve West for review priorto their Nov. 17th appointment.
CARRIED jB) 474-94 Moved by B. Guyonto recessthe Council Meeting at 3:30p.m. andreconvene following the Organizational Meeting.
CARRIED
524-94 Moved by B. Guyon to reconvene the Regular Council Meeting at 4:40 and to go beyond 4:00 p.m.
CARRIED
IN CAMERA In Camera Session (Posed session) Review ofContract Grading SESSION 525-94 Moved by L. Coward that the Regular Council meeting of 94 10 26 go "In Camera" at 4:42 p.m.
CARRIED
526-94 Moved by E. Lambert that the Regular Council meeting of 94 10 26 come out of"Camera" at 5:15 p.m. pj
CARRIED
527-94 Moved by B. Guyon to re-tender contract graderroute for 1995.
CARRIED
GENERAL General Matters MATTERS Secondary Highway Program
T. Flemingpresented Councilwith a Priority List for Secondary Highways and explainedthe cost sharingagreement between the MunicipalDistrictof P* Brazeauand Alberta Transportationand Utilities.
528-94 Moved by E. Lambert to accept the report for information.
PI CARRD2D l COUNCIL MEETING MINUTES -10- 9410 26
p Bank ofMontreal Borrowing Bylaw
Bylaw No. 220-94, being a by-law ofthe Municipal District ofBrazeau No. 77, in the Province ofAlberta, to borrow certainsums ofmoney from P time to time to meet current expenditures oftheMunicipal District for its financial yearcommencing January 1,1994 was presentedto Council for thirdreading. rJ.Coombes statedthat the term "corporation" be changedto municipality throughout.
p 529-94 Moved by B. Guyon to give Bylaw No. 220-94 third reading as amended.
CARRDXD
Pembina Crisis Connection Society rThePembina Crisis Connection Society is requesting funding forthe 1994 distress linecosts. These costs arerising dueto the increased telephone usage.
pi 530-94 Moved by E. Lambert that funding of$1,000 be sent to the PembinaCrisis Connection Society.
IN FAVOR: W.Tweedle rL.Coward B. Guyon E. Lambert | OPPOSED: J. Coombes
CARRIED
Agricultural Service Board Review ofSubdivisiop approvals provided for in the Land Use Bvlaw and the General Municipal Plan F L.Johnson reported that the Agricultural Service Board has been discussing the impact whichthe Municipal District's subdivision policy has on agricultural land in the area. This reviewhasreceived inputfrom the r public and ASB members on the matter. The intention is to make a recommendation to Council on changesto the subdivisionprovisionsin the landuse bylaw, or at least initiatea largerscalereview at the Councillevel ofthe subdivision approval policy. I He reported that the ASB intends to proceed with an advertised public meeting to receive inputfrominterested residents on subdivision approvals, andhopesto incorporate that inputinto a recommendation forCouncil. I L.Johnson stated that itwas important that Council beaware ofthis process becauseany publicinput received at the ASB level, may duplicate p the process thatCouncil chooses to initiate ata later date, and may also confusethe public aboutwho is ultimatelyresponsible for making 1 amendments to theland use bylaw for subdivisions. jp\
COUNCIL MEETING MINUTES -11- 9410 26
TheAgricultural Fieldman's Reportto Council statedthat the ASB has r undertaken to review some ofthe sections ofthe land use bylaw. This has beendone internally throughthe last two ASB meetings. Theyhave received inputfromseveral members of the public at thesemeetings butare stillunclearon the overallimpact ofproposed changes to protect agricultural landfrom subdivision andthe impact of moreresidential parcels on farm operations. TheAGB in a questto gainmoreinformation is andopinions is proposing to hold a public roundtablediscussion meeting focusing on agricultural issues. Thetentativedatewouldbe December 7, 1994. Theinformation gatheredwouldthen be summarized andpresented • to Council in the form ofrecommendations for alterations to the land-use Bylaw for considerationby Council.
531-94 Moved by E. Lambert that the ASB be asked to delaythe P review andwait until such time as Council isprepared to undertake a full review at the Council level at which time inputfrom the ASB willbe requested.
CARRTCD •f L. Coward left the meeting at 5:15 p.m. is Fannel Road Reconstruction Petition
T. Fleming reportedthat SteveKugyelkahad resubmittedan earlier r petitionto put the reconstruction ofthe Funnel Road back onto the priority list m 532-94 Moved by B. Guyon toaccept the petition for information and that consideration be given in 1995 for some improvements such as ditch cleaningand shoulderpulling.
p CARRDID
Municipality Solicitor Services P L. Johnson reported that for some specific matters, certain firms have solicitorswith a highdegree ofspecializationin given areas. In these cases, it is desirable that administration have the same flexibilitythat applies rtousing the specialized services of variousEngineering firms or other professional consulting services. The new Municipal Government Act was writtenwith this flexibility in mind, in that no referenceis madeto Council appointing a Solicitor, as was the case in the previousAct. pj L. Johnson recommends that Council approvethe use of various legal firms whoseservices are requested by Administration on administrative matters, recognizing that Council mayat anytimedirectthe use of a specific firm for assistance required at the Council level.
J. Coombes stated that the M.D. has their own solicitors and they are the p biggest in Alberta. They deal with all facets ofmunicipal concern and stated that he did not agree with changes.
E. Lambert stated that Administration should use whatever firm the MD. pi should need for any issue.
W. Tweedle statedthat he hada problem with one firmdoingallthe work p
COUNCDL MEETING MINUTES -12- 9410 26 pi 533-94 Moved by E. Lambert to acceptthe recommendationto use various legal firms whose services are required.
P IN FAVOR: W. Tweedle B. Guyon E.Lambert
OPPOSED: J. Coombes
CARRIED R Poplar Ridge Playground
W. Lind, SupervisorofSupplies and Services submitted a reportto Council !R outlining the costs forthe Poplar Ridge Playground development
534-94 Moved by B. Guyon that Councilreceive the PoplarRidge pj Playground development report asinformation.
CARRIED
Community Advisory Committee with RCMP
L. Johnson statedthat Maureen Schwabwas submittinga reportto Council fromthis committee. However, she did not bringone in.
535-94 Moved by E. Lambert to table this issue until the next regularCouncil meeting.
CARRIED
ITEMS FOR Correspondence/Items for Information INFORMATION 536-94 Moved by E. Lambert to receive the following items as information:
(a) Correspondence dated94 1005 fromthe County of Camrose No. 22 regarding electionofVice-President oftheA.A.M.D.&C.
(b) Correspondencedated 94 09 29 from Alberta Labour regarding Safety Codes Act Implementation
(c) Correspondencedated 94 10 05 from A.A.M.D.& C, regardingthe Audited Financial Statements for the AAMD & C and JubileeInsuranceAgencies.
(d) Correspondence dated 94 10 12 from A.A.M.D. &C regarding grants for municipal restructuring.
(e) Correspondencedated 94 10 12 from A.A.M.D. &C regarding power pole storage policy.
(f) Newsletter from the Water Management Review Committee regarding policy and legislation review. COUNCDLMEEITNG MINUTES -13- 9410 26
(g) Correspondencedated 94 10 12 from Alberta Environmental Protection regarding Canadian Heritage Rivers System Study.
(h) Report from MunicipalManager regardingchangesin the employee benefit plan.
0) Correspondence from Alberta Familyand Social Services regarding FamilyViolence Prevention Month.
537-94 Moved by E. Lambertto supportthe Family Violence Prevention Month Proclamation.
CARRD2D
Q) Correspondence dated 94 10 07 from AlbertaRegional Co-ordination Services regarding Rocky Regional Integrated Decision.
(k) Municipal News Highlights from A.A M.D. & G, dated 941005.
(I) MunicipalNews Highlights from A.A. MD. & C, dated 94 10 12.
CARRffiD
COUNCILLORS Councillors Reports REPORTS B. Guyon stated that the conference he attended in Grande Prairie was well worth going to. There were delegates from all over the worid in attendance andone common issue prevailed, that beingthere arerural communities struggling andhavinghardtimes. He reported that communities arebonding togetherto encourage economic activity. He statedthat he will submita written report. t J. Coombes stated also that the conference was excellent and he particularly enjoyedthe discussion regarding the timberissues. it
Pf I COUNCDL MEETING MINUTES -14- 94 10 26 n ADJOURNMENT Adjournment 537-94 Moved by E. Lambertto adjourn the Regular Council Meeting of94 10 26 at 6:00 p.m.
Reeve o MunicipalManager o 0
3
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M
i! MINUTES OFTHE ORGANIZATIONAL MEETING OF THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77, HELD IN THE MJ>. ADMINISTRATION BOLDDfG, COUNCDL CHAMBERS, IN DRAYTON VALLEY ON WEDNESDAY, 94 10 26.
PRESENT Present
B. Guyon, Division One PI E. Lambert, Division Two L. Coward, Division Three W. Tweedle, Division Four p J. Coombes, Division Five L. Johnson, MunicipalManager L K. Robinson, Recording Secretary
P? Also in Attendance were: i A. Heinrich, Ratepayer T. Trudeau, Western Review pi I CALL TO ORDER Call To Order p, L. Johnson called the meeting to order at3:30 p.m. I L. Johnsonreviewed the proceduresto be followed throughout the meeting and asked whether Councilwished to vote openly or via secret ballot pi Council decided to vote by secretballoton elections to the various boards.
ELECTION OF Election ofOfficers OFFICERS f REEVE Reeve
L. Johnsonasked for nominationsfor the Reeve ofthe Municipal District p, ofBrazeau. B. Guyon nominated E.Lambert for theposition ofReeve. E. i Lambertdeclined. E. Lambert nominatedW. Tweedle for the positionof Reeve. L. Johnson asked a 2nd and 3rd time for nominations.
|P 475-94 Moved by B. Guyon that nominations for Reeve ofthe ' Municipal District ofBrazeau cease.
CARRHCD UNANIMOUSLY
I No further nominations were received andMr. Tweedle was acclaimed Reeve ofthe Municipal DistrictofBrazeau. pi Reeve Wes Tweedle assumed the Chair for the meeting.
_
DEPUTY REEVE Deputy Reeve
' Discussion was held regarding the rotationofDeputy Reeve.
E. Lambert nominatedB. Guyon as Deputy Reeve for one year. ;, W. Tweedle asked a 2nd and 3rd time for nominations.
- 476-94 Moved by L. Cowardthat nominations for Deputy Reeve of p the Municipal DistrictofBrazeaucease. 11 CARRHCD UNANIMOUSLY ^rS>x*&' Pi \^\y 1 ORGANIZATIONAL MEETING -2- 9410 26
pi No furthernominationswere received and Mr. Guyon was acclaimed DeputyReeveofthe Municipal District ofBrazeau No. 77. K. Robinson administered the oath ofoffice to W. Tweedle as Reeve and B. Guyon as P Deputy Reeve for the Municipal District ofBrazeau No. 77.
p ELECTION OF ELECTION OF COMMITTEES COMMITTEES
P AGRICULTURAL Agricultural Service Board SERVICE BOARD Reeve W. Tweedle asked for nominations for the Agricultural Service Board. L. Coward nominated E. Lambert. E. Lambert nominated B. P Guyon. Reeve W. Tweedle asked a2nd and 3rd time for nominations.
477-94 Moved by L. Coward that nominations for the Agricultural p Service Board cease.
CARRIED UNANIMOUSLY rNofurther nominations were received and Mr. Lambert and Mr. Guyon were acclaimed members ofthe AgriculturalService Board.
ReeveW. Tweedle asked for nominations for Chairman for the pi Agricultural ServiceBoard. E. LambertnominatedB. Guyon. Reeve W. Tweedle asked a 2nd and 3rd time for nominations.
IP 478-94 Moved byL. Coward that nominations for Chairman for the AgriculturalService Board cease.
CARRIED UNANIMOUSLY
No further nominations were received and Mr. Guyon was acclaimed Chairman for the ASB. m, Reeve W. Tweedle asked for nominations for members at large for the ASB. B. Guyon nominated A. Heinrichand M. Schwab. Reeve W. Tweedle asked a 2nd and 3rd time for nominations.
479-94 Moved by B. Guyon that nominationscease.
CARRIED UNANIMOUSLY
A. Heinrich and M. Schwaab were acclaimed as members at large for the ASB.
480-94 Moved by B. Guyon that Tennie McCracken be appointed Secretary for the ASB.
CARRIED UNANIMOUSLY
j$> ORGANIZATIONAL MEETING -3- 94 10 26
PI MUNICIPAL Municipal Planning Commission PLANNING COMMISSION 481-94 Moved by J. Coombes that E. Lambert, L. Coward and W. Tweedle remain as members on the MPC.
CARRIED UNANIMOUSLY
Reeve W. Tweedle asked for nominations for members at large for the MPC. J. Coombes nominated A. Heinrich. L. Coward nominated S. Sawyer. B. Guyon nominatedN. Gibson and L. Coward nominated S. Aitken. Votes were placedby secret ballot and counted by L. Johnson. N. Gibsonand S. Sawyer receivedthe majorityofthe votes cast.
482-94 Moved by L. Coward that ErsulaPeacebe appointed Secretary for the MPC.
CARRIED UNANIMOUSLY
P) JOINT Joint Municipal Planning Commission MUNICIPAL PLANNING J. Coombes suggested that the two councillors not on the MPC be Pi COMMISSION appointedto the JMPC, namely himselfand B. Guyon. B. Guyon declined.
Reeve W. Tweedle asked for nominations for the JMPC. B. Guyon nominated J. Coombes. L. Coward nominated E. Lambert and B. Guyon nominated L. Coward.
483-94 Moved by B. Guyon that nominationscease.
CARRIED UNANIMOUSLY
IPI Votes were placedby secret ballot and L. Johnson counted them. E. Lambert and L. Coward received the majority ofvotes cast.
Reeve W. Tweedle asked for nominations for Alternate for the JMPC. L. Coward nominated J. Coombes. J. Coombes declined. B. Guyon nominated W. Tweedle.
484-94 Moved by E. Lambertthat nominations cease.
CARRIED UNANIMOUSLY
W. Tweedle was acclaimed alternateto the Joint Municipal Services Commission.
Reeve W. Tweedle asked for nominations for members at large. pi J. Coombes nominated E. Stables.
485-94 Moved by B. Guyon that nominations cease.
CARRIED UNANIMOUSLY
486-94 Moved by B. Guyon that ErsulaPeace be appointed Secretary for the JMPC. a v >•
T. Fleming arrived at the meetingat 4:05 p.m. Pi NSvr- ORGANIZATIONAL MEETING 9410 26
DEVELOPMENT Development Anneal Board APPEAL BOARD 487-94 Moved by E. Lambertthat B. Guyon andJ. Coombesbe appointedto the Development Appeal Board.
CARRIED UNANIMOUSLY
Reeve W. Tweedle asked for nominations for members at large for the Development AppealBoard. J. Coombesnominated A. Heinrich. Pi E. Lambert nominated G. Duce. B. Guyon nominated A. Ranger.
488-94 Moved by E. Lambertthat nominations cease.
CARRIED UNANIMOUSLY
A. Heinrich, G. Duce and A. Ranger were acclaimedas members at large p to the Development Appeal Board.
489-94 Moved by E. Lambert that L. Johnson be appointedas Secretary for the Development Appeal Board.
CARRIED UNANIMOUSLY
COURT OF Court ofRevision REVISION 490-94 Moved by J. Coombes that allmembers ofCouncil be appointed to the Court ofRevision.
CARRIED UNANIMOUSLY
491-94 Moved by W. Tweedle that L. Coward be appointed Chairman for the Court ofRevision.
CARRIED UNANIMOUSLY
Pi 492-94 Moved by L. Coward that CarolLind be appointed Clerk ofthe Court ofRevision.
CARRDID UNANIMOUSLY
RECREATION Recreation Board BOARD p) 493-94 Moved by B. Guyon that allmembers ofCouncilbe appointed to the RecreationBoard.
CARRDSD UNANIMOUSLY
COMMUNITY Community Tourism Action Committee TOURISM P ACTION COMMITTEE 494-94 Moved by L. Coward that all members ofCouncilbe appointedto the Community Tourism Action Committee.
CARRIED UNANIMOUSLY ORGANIZATION MEETING 94 10 26
Pi FAMDLYAND Family and Community Support Services COMMUNITY SUPPORT Pi SERVICES 495-94 Moved by L. Coward that all members ofCouncil be appointedto the Familyand Community Support Services Board. Pi CARRIED UNANIMOUSLY
LABOUR Labour Relations Committee RELATIONS COMMITTEE 496-94 Moved by L. Coward that all members ofCouncil be
p appointedto the Labour Relations Committee.
CARRIED UNANIMOUSLY
BY-LAW By-Law Enforcement Committee ENFORCEMENT COMMITTEE 497-94 Moved by L. Coward that allmembers ofCouncilbe appointedto the By-Law Enforcement Committee. W^ CARRDZD UNANIMOUSLY
Reeve W. Tweedle asked for nominationsfor Chairman forthe By-Law Enforcement Committee. L. Coward nominated J. Coombes. Reeve W. Tweedle asked a 2nd and 3rd time for nominations.
498-94 Moved by B. Guyon that nominations cease.
CARRIED UNANIMOUSLY
J. Coombes was acclaimed Chairman ofthe Bylaw Enforcement Committee.
APPOINTMENTS TO AGENCIES APPOINTMENTS TO AGENCIES
YELLOWHEAD Yellowhead Regional Planning Commission REGIONAL PLANNING L. Coward nominated B. Guyon.
499-94 Moved by E. Lambert that nominations cease.
CARRIED UNANIMOUSLY
B. Guyon was appointed to the YRPC by acclamation.
Wt IP
ORGANIZATION MEETING -6- 9410 26
AGRICULTURAL Agricultural Development Committee DEVELOPMENT COMMISSION B. Guyon nominated J. Coombes.
500-94 Moved by L. Coward that nominationscease.
CARRIED UNANIMOUSLY J. Coombes was appointed tothe Agricultural Development Committee by acclamation.
pi ALBERTAWEST Alberta West Central Health Unit CENTRAL HEALTH UNIT L. Coward nominated E. Lambert. E. Lambert declined. E.Lambert nominated L. Coward. B. Guyonnominated E. Lambertasan alternate.
501-94 Moved by B. Guyonthatnominations cease.
CARRIED UNANIMOUSLY
L. Cowardwas appointed as memberofthe AlbertaWest Central Health Unit with E. Lambert as alternate.
*> HOSPITAL HOSPITAL DISTRTfTTS DISTRICTS Dravton Valley General and Auxiliary Hospital and Nursing Home
p B. Guyon nominated L. Coward and E. Lambert.
502-94 Movedby L. Coward thatnominations cease. Pi CARRIED UNANIMOUSLY
Breton and District Hospital District No. 85 r J. Coombes nominated W. Tweedle. p 503-94 Moved by B. Guyon that nominations cease. * CARRIED UNANIMOUSLY n Leduc General and Auxiliary Hospital and Nursing Home District No. 83
_ W. Tweedle nominatedJ. Coombes. pi 504-94 Moved by B. Guyon thatnominations cease. p CARRIED UNANIMOUSLY ^-,VX ORGANIZATIONAL MEETING -7- 94 10 26
DRAYTON Dravton Vallev Regional Landfill Authority VALLEY REGIONAL L. Coward nominated E. Lambert andW. Tweedleasrepresentatives. LANDFILL AUTHORITY 505-94 Moved by B. Guyon that nominationscease.
CARRIED UNANIMOUSLY
L. Coward nominated J. Coombes as alternate.
506-94 Moved by E. Lambert that nominations cease.
CARRD2D UNANIMOUSLY 1S|
PEMBINA Pembina Valley Regional Ambulance Authority VALLEY REGIONAL E. Lambert nominated J. Coombesas representative andL. Coward as AMBULANCE alternate. AUTHORITY 507-94 Moved by B. Guyon that nominations cease.
CARRIED UNANIMOUSLY
BRAZEAU Brazean Foundation FOUNDATION B. Guyon nominated E. Lambert asrepresentative. E. Lambert nominated S. Aitken for memberat large. J. Coombesnominated A. Heinrich for memberat large. W. Tweedle nominatedJ. Coombes as alternate. Votes formember atlarge werecastby secret ballot and A. Heinrich received the majorityofvotes cast r 508-94 Moved by L. Cowardthat nominations cease.
CARRIED UNANIMOUSLY
E. Lambert andA. Heinrich were appointed to the BrazeauFoundation. p WARBURG SEED Warburg Seed Cleaning Plant CLEANING PLANT L. Coward nominated W. Tweedle. pi 509-94 Moved byB. Guyon thatnominations cease.
CARRIED UNANIMOUSLY
W. Tweedle wasacclaimed to theWarburg SeedCleaning Plant Committee.
DRAYTON Dravton Vallev and District Library Board VALLEY AND DISTRICT 510-94 Moved byL. Coward that therepresentative (L. Coward) LIBRARY remain the sameas last year. BOARD CARRIED UNANIMOUSLY ORGANIZATIONAL MEETING -8- 9410 26 p
BRETON AND Breton and District Library Board DISTRICT LIBRARY 511-94 Moved by L. Coward that the representative (J. Coombes) BOARD remain thesame aslast year.
CARRD2D UNANIMOUSLY
DRAYTON Dravton Vallev Chamber ofCommerce VALLEY CHAMBER OF 512-94 Moved by L. Coward that the representative (B. Guyon) COMMERCE remain thesame aslast year.
CARRIED UNANIMOUSLY jPi BRETON Breton Chamber ofCommerce 1 CHAMBER OF COMMERCE 513-94 Moved by L. Coward that the representative (J. Coombes) (P remain thesame aslast year.
CARRIED UNANIMOUSLY
I BATTLE RIVER Battle River Tourist Association and Evergreen Tourist Associating J TOURIST ^^ ASSOCIATION 514-94 Moved by L. Coward that the representative (E. Lambert) p AND remain thesame as last year. j EVERGREEN TOURIST CARRIEDUNANIMOUSLY ASSOCIATION W
PEST AND WEED Pest and Weed Appeals Committee APPEALS COMMITTEE J. Coombes nominated B. Guyon. L. Coward nominated J. Coombes. J. Coombes nominated W. Tweedle.
515-94 Moved by B. Guyonthatnominations cease.
CARRIED UNANIMOUSLY Votes were cast bysecret ballot and J. Coombes received the majority ofvotes cast. J. Coombes was declared representative for thePest and Weed Appeals Committee.
B.Guyon nominated A.Ranger and S. Aitken for members at large.
516-94 Moved by L. Cowardthat nominations cease. pi CARRIED UNANIMOUSLY A. Ranger and S.Aitken were acclaimed as members atlarge tothePest p andWeed Appeals Committee.
.-•'vV I I ORGANIZATIONAL MEETING 94 10 26
ADHOC AD HOC COMMITTEES COMMITTEES
DISASTER Disaster Services Committee SERVICES COMMITTEE 517-94 Moved by B. Guyon that W. Tweedle and E. Lambert be appointed as representatives. 5»> CARRHCD UNANIMOUSLY
PEMBINA VALLEY w* FLOOD Pembina Vallev Flood Plain Committee PLAIN COMMITTEE 518-94 Moved by B. Guyon thatL. Coward be appointed as representative.
CARRHCD UNANIMOUSLY
WEYERHAEUSER FOREST Weyerhaeuser Forest Advisory Committee ADVISORY COMMITTEE 519-94 Moved by B. GuyonthatJ. Coombes be appointed as representative.
CARRHCD UNANIMOUSLY
RECREATION Recreation Facilities Committee FACILITIES COMMITTEE 520-94 Movedby J. Coombes thatE. Lambert be appointed as representative for DraytonValley.
CARRHCD UNANIMOUSLY
521-94 Movedby E. Lambert that J. Coombes be appointed as representative for Breton.
CARRHCD UNANIMOUSLY
FHtE GUARDIANS Fire Guardians
B. Guyon declared conflict ofinterest because hissisteris a fire guardian andleft the roomat 4:30 p.m.
W> 522-94 Moved by E. Lambert that fire guardians be appointed as follows:
Area One Harold Smithinsky Area Two BenBustin Area Three Valerie Harke Area Four Rene Belva Area Five Randy Robb
fB| 'P^ ORGANIZATIONAL MEETING -10- 9410 26
General
Steve Murray 35 Scott Hennig Tennie McCracken Shane Pye Sheldon Fuson Al Smith
CARRHCD UNANIMOUSLY
ADJOURNMENT Adjournment
523-94 Moved byE. Lambert to adjourn the organizational meeting of94 10 26 at 4:40 p.m.
CARRHCD UNANIMOUSLY pi* [ •i
REEVE
3)
MUNICIPAL MANAGER \
MUNICIPAL MANAGER'S REPORT TO COUNCIL
DATE: NOVEMBER 10, 1994
SUBJECT: COUNCIL VISIT WITH STAFF SERGEANT DOUG BANGLE, DRAYTON VALLEY RCMP DETACHMENT COMMANDER.
REPORT: The Municipal District's Public Safety Officers have been working under the direction of the Drayton Valley RCMP for the past 10 months. As stated on page four of the working agreement between the Municipal i$i District and the RCMP;
"The Drayton Valley R.C.M.P. Detachment Commander and/or the senior Municipal District Constable will meet with the Municipal District Council and/or present reports as required to discuss the activities and programs of the Public Safety Unit. Annual objectives and goals of the unit to address community concerns will be identified through consultation between Council, the Detachment Commander, and the senior Municipal District Constable."
Now that the agreement has been signed and an acceptable M transition period has passed, a meeting between the Council and the Detachment Commander is in order to review the desired objectives, and to also establish a regular meeting schedule between Council and the RCMP for the purpose of reviewing progress made in these
areas.
During this discussion, I am hoping that any areas of concern which the Council, the RCMP, or the Public Safety Officers may have can be identified. Once identified, discussion on resolving these concerns pi should take place. Finally, long term goals and objectives should be agreed to, and a regular reporting schedule to evaluate progress towards identified goals, should also be established.
j I
»
p MUNICIPAL MANAGER'S REPORT TO COUNCIL
DATE: NOVEMBER 10, 1994
SUBJECT: PUBLIC HEARINGS REGARDING USE OF UNDEVELOPED ROAD ALLOWANCES
REPORT: As scheduled on the agenda for today's meeting, a public hearing for the permitting of road allowance usage should take place. The reason for the hearing, is due to it being a requirement in the Municipal District's "Permits, Sale and Lease of M.D. Roadway Policy."
Notices regarding the request to use the road allowance has been issued to adjacent landowners with no objections being received. A future review of this policy will be in order to see if changes can be made which may eliminate the need for the public hearing when no objections have been received.
pi
'ID
§1 3 isil ROSE GREINER BOX 5011 DRAYTON VALLEY, ALBERTA TOE 0M0 r September 16, 1994 Rita Matthews Planning S< Development Officer n.D. of Brazeau Box 77 Drayton Valley, AB TOE 0M0
Dear Rit a,
RE: RENTAL OF UNUSED ROAD ALLOWANCE As per te^P^ne conversation this letter is submitted to you for the purpose of renting the unused road allowance on the backuf our property CNW 23-49-7-W5M) We Wn B possiblyto rent oS I^/'""'10"*1 ^~» "S on whence move^uT^IZlSn™*1:S££ ?^^° ^ '"*.«"
Jerry ?< Rose Greine/
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Rita Matthews Municipal District of Brazeau No. 77 Box 77 Drayton Valley, Alberta TOE OMO
P DearMadam:
RE: PORTION OF UNDEVELOPED ROAD ALLOWANCE LYING NORTH OF THE NORTH/SOUTH BOUNDARY OF NE 1/4 32-47-4-W5M I request that consideration be given for myselfto permit the above noted undeveloped road allowance forthe purposes ofgrazing. Iwill arange to have the consent ofthe landowner adjacent to the south boundary ofthis portion of undeveloped road allowance for utilization ofthis fence.
Sincerely,
r^w
Bob MacDonald
Box 754 Breton, Alberta TOC OPO
Phone:696-2518 I
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MUNICIPAL MANAGER'S REPORT TO COUNCIL
DATE: NOVEMBER 10, 1994
SUBJECT: PROPOSALS ON DRAYTON VALLEY PROVINCIAL RECREATION AREA
RECOMMENDATION That Council decide which organization will be granted the opportunity to operate the Highway 22 Campground.
REPORT: In June of 1994 Alberta Environmental Protection Parks Service notified Council that they wished to divest the campground facility adjacent to Highway 22, one mile north of Drayton Valley. The Municipal District could accept the transfer of site on behalf of a community group that would like to take over operation of the campground.
Four community groups expressed interest in the site. They were Breton Fish and Game, Drayton Valley Lions Club, Drayton Valley Golf & Country Club and the Metis Cultural Youth Camp Society Local #888. A meeting was called with the four groups with the hope that one proposal could be drafted that would accommodate all four groups. A consensus was not reached and the four groups were invited to submit proposals for the site. The Breton Fish and Game and the Drayton Valley Lions Club decided to withdraw their applications.
PT The total proposal submitted by the Metis Cultural Youth Camp Local #888 requires the approval of adjacent Crown land from the Public p^ Lands Office. There is some question on whether this approval will be granted.
A majority of the information included with the proposals has been included for your information. 1>
CALL FOR PROPOSALS rThe Municipal District of Brazeau invites the submission of proposals from parties interested in operating the campground facility adjacent to Highway 22, one mile north of Drayton Valley. rThe current site is limited to the land immediately around the campground facility; however, if requested, the Municipal District is willing to apply for the addition of the earth borrow south of rthe campground to the lease site, for future development as a fish pond, and is also willing to apply for required environmental permits in this regard. f The Municipal District is interested in seeing the facility remain fully accessible to the public and operated without subsidies from the local government level. User fees would require approval from P the Municipal District Council, and would have to be in line with I fees currently being charged at similar neighbouring facilities. Such approved fees are the basis of operating revenue available to p the organization.
Proposal details shall include but not necessarily limited to the b following:
1) Parties should be community based non profit organizations, and should supply details about the organization which includes;
a) description of organization, copies of bylaws, etc. i b) number of active members which belong to the organization
P c) listing of organization's executive members and positions
d) financial statements from previous operating year IW e) copies of insurance policies in place, including workers compensation. J f) criteria for membership
2) Provide written details of operating proposal. Such details to include, short and long term plans for improving existing r facilities, discuss available work force, source of required equipment, etc.
3) Discuss the desired length of term requested, (indicate P minimum and maximum number of years for first term and desired I renewals) p
ipf °[ p
-2-
4) Discuss plan of succession for operation of campground should m group support dwindle.
5) Discuss related experience of key members in organization that p would be overseeing the project.
6) Discuss all service requirement from the local municipality (ie. grading, gravelling, garbage pick up, policing etc.) A i demonstrated ability for self reliance by the group is - desired. rl) Should the organization not be interested in operating the full facility, indicate what possibilities exist for entering into partnerships with other groups to expand the scope of p services that will enhance the operation.
8) All required approvals and permits for future facility (ie: m building, development, advertising and signs, etc.) are to be | obtained at the time and expense of the organization operating the site.
; Following a decision by Council, the successful organization will be required to enter into a formal agreement with the Municipal District prior to commencing operations in the spring of 1995.
Submit completed proposals to the attention of the undersigned p prior by 5:00 pm. Oct. 31, 1994. Full details will be available L for review by Council prior to the Nov. 10 meeting. Those who wish to, may also meet with Council to further share details of their p proposal during the Nov. 10 meeting. Please indicate interest in I meeting with Council in proposal submission.
p Layne Johnson Municipal Manager Municipal District of Brazeau No. 77 p Box 77 I Drayton Valley, Alberta T7A 1R1
P* B|
RAYTON VALLEY GOLF r^--- - '-• & COUNTRY CLUB
Layne Johnson f Municipal Manager I M.D. Of Brazeau No. 77 Box 77 jw Drayton Valley, AB T7A 1R1
Dear Sir,
IIP operationThank youof forthe yourcampgroundletter oneof Octobermile North17, JririK"?^?^^^^^1994 invitina ™-o«„«ai« ^ 4-u Ip presentIn Editionadditionalto theinformationproposal presentedcalled for:at our meeting of October 12th12th, we«*
1). Articles of Association. m 2). Active membership - 1100. 3). Executive: President - Dale Maconochie s Other Directors - Rob Suitor - Deb Hudzinski - Mike Peyton 4ax . Accountants. *_ - Evancic" Jack PerraultPo*rest Robertson.- Gary Boorse - Dave niccneii.Mitchell 5). Bankers - Royal Bank of Canada. | 6). Insurers - Drayton Valley Insurance Agency. The original lease sought would be two vt*ar<* minim.,™ ;„ ,.u- •_ ±.t r iri^iSis.'0 assess ?he b-"a- "«^s.«Si^-i; 2» liis ll™ m The project would be supervised by a Manager and or Superintendent. p notein°?ne oleraTIon'ofsLe? t0 "" maintenance ^«- at the rish pond; We feel that this covers your call for nrnnn^aie Ch«.,u .. ^
542-5850.54l-5iloln£0tmatl0n d° "° ^^ate^Jo'cIir^ches^ood^Mana^r 2?' ™V
jpi ry truly,
ipi Dale Maconochie President
|Pn?,^PLounge 542-5865£2 "22! Box 5017 Drayton Valley. Alberta T0EOMO Maintenance 542-4335 RAYTON VALLEY GOLF p J /) & COUNTRY CLUB
September 28, 1994.
Governmentadjacent tooftheAlberta.go^co^rsfan" former 5yy SSSt.TbS'p.*:operated by Parks"T"""*and Recreatior
PI DutUs^W^nclude" afUU tlme empl°yee £ot thl* "^ration. 1). Restoration of campsites. pi 2). Heed control. 3). Daily maintenance. 4). Monitor occupancy. 5). Garbage disposal. The Club has all the necessary equipment to perform the above services. then^pend^e'up3^ District?Inventory wouldAny newbe JKpSt'Sia^^iidone and thE Zltia\ h JSpSE?^??ard to tables- Co^ub!"Existing -»i«?^^.^cS2i2t2o^ssiirLS.J:^lnctease green fee "— VaI^ySaU„rrurroundh!„9°dP:sart!c2srOUihe9C?auS1«o^r£1'similar facilities wlZhin the area who Sou id"r ecfprZlll^?"^T°""adV«ti3e°f Dta*t0n ? -£ The access road is of some cnnmm »A ^^ *. ». Ijpl for maior maintenance anl vonSer ?Ihelo cfSld°^haV? the e lly submitted fp Dale Maconochie President Jo^£P SS.'SS Box 5017 Drayton Valley. Alberta I0E0M0 Maintenance 542-4*,* DRAYTON VALLEY GOLF & COUNTRY CLUB LIMITED ARTICLES OF ASSOCIATION P NAME AND OBJECTS 1. The Drayton Valley Golf & Country Club Limited shall be operated as a club called "TELE DRAYTON VALLEY GOLF & COUNTRY CLUB" and hereinafter referred to as the "Club" and/or the "Company". 2. The objects for which the Club is established are to promote and foster the game of golf and -other forms of sport, amusement, recreation or entertainment. CLASSES OF MEMBERSHIP .3. The membership of the Club shall consist of the following classes of members: L Shareholder Members a) Playing b) Company c) Non-Playing IL Associate Members pi a) Associate Playing b) Associate Non-playing c) Junior Associate ILX Other Members W) a) Honorary b) Non-shareholder c) Junior Non-shareholder. ADMISSION TO MEMBERSHIP 4. The total number of Shareholder Members shall be limited to the number of shareholders owning the shares authorized to be issued by the Memorandum of Association of THE DRAYTON VALLEY GOLF & COUNTRY CLUB LIMITED, or any amendments thereto, from time to time in force. 5. a) No person, whether registered on the books ofTHE DRAYTON VALLEY GOLF & COUNTRYCLUB LIMITED, (hereinafter called "The Company") as the holder of one or more m shares of its capital stock or not, shall be a member of the Club until such person has been admitted to the membership in the manner hereinafter provided and continues such membership from year to year. b) All members are admitted only on the condition of submission to these Articles, By -Laws and the rules of the Club both as to restrictions enjoined and the penalties imposed. 6. Every application for membership shall be in such form as the Board ofGovernors (hereinafter called the "Board") shall prescribe and shall be signed by the applicant. i \3> ARTICLES OF ASSOCIATION PAGE 2 7. Application for shareholder membership must be accompanied by payment to the Club of such entrance fee as may be determined by the Board. The application must also be accompanied by satisfactory evidence that the applicant will, upon his or her election as a member of the p Club, acquire one share ofthe capital stock ofthe Company. Election shall be conditional upon such share being acquired in his or her name in accordance with the provisions hereof. Any person who is a registered shareholder ofthe Company, at the time the provisions hereofcome m into effect, shall not hereafter be required to pay an entrance fee. 8. An applicant shall be voted upon by the Board by either the showing of hands or by ballot as the majority, present shall decide. One adverse vote or ballot for every three Board members present, or fraction thereof, shall be sufficient to reject such applicant for membership. An applicant upon receiving the approval of the Board and upon payment of such entrance fee, if any, and the annual fee, or such portion thereof, as is prescribed by the Board for the class of membership applied for, shall become a member ofthe Club. An applicant who has once been rejected shall not again be proposed for membership for a period of six months from the date of rejection. 9. To be eligible as a Shareholder, the applicant must be of the full age of eighteen (18) years. FEES 10. The annual fee for any class ofmembership listed in Article 3 hereof, shall be in such sum and payable in such manner as may be determined by the Board from time to time. PLAYING SHAREHOLDER MEMBERS 11. A Playing Shareholder Member is a gentleman or lady who has been duly admitted as such by the Board in accordance with Article 8 hereof, and who is and continues to be registered on the books ofthe Club as such a member and on the books of the Company as the owner ofat least one share of the capital stock of the Company. 12. A Playing Shareholder Member who has resigned, or who has otherwise ceased to be a Playing Shareholder Member, may be reinstated as a Playing Shareholder Member upon request, and upon payment of the required current annual fees for playing privileges, or any indebtedness to the Club which he/she might owe. COMPANY MEMBERS 13. a) The board may approve the issue or transfer ofnot more than three shares to any one corporation (which term wherever used in these Articles, shall include a limited company, bank, trust and/or loan company, partnership or professional firm) having an office in Drayton Valley. Such corporation, on approval ofthe issue or transfer ofshares, may nominate for membership in the Club, one member ofits Drayton Valley staff for each share of stock owned by it. Such nomination being an original nomination, must be approved by the Board before it becomes effective, and such nominee shall become a Company Member. Such corporate may, from time to time, substitute for a member or members already nominated and approved, another or others ofits Drayton Valley staff. Each such substituted nomination must be approved by the Board and upon approval of each substituted nomination, the corporation making such « nomination shall pay to the Club an entrance fee in such sum as the Board may determine. Upon such approval and payment, such substituted nominee shall become a Company Member. Wi ARTICLES OF ASSOCIATION PAGE 3 shareholders shall not be considered to be a company member but shall be considered to be a Playing Shareholder Member or Non-Playing Shareholder Member, as the case may be. NON-PLAYING SHAREHOLDER MEMBERS m 14. A Non-Playing Shareholder Member is any member who is the registered owner ofat least one share of the capital stock of the Company but has elected not to pay the required fees for playing privileges. Social or other privileges of the Club may be extendedto the member upon payment of the prescribed fee or as determined by the Board. ASSOCIATE PLAYING MEMBERS 15. The immediate family, both male and female, of a Shareholder Member, if they are of his or her household, may upon the Shareholder's written application and payment of the annual fee, and without electionor entrance fee, become Associate Playing Members. They shall continue as such as long as he or she remains a Shareholder Member and their qualifications as above p continue and their annual fees are paid. 16. In the event of the death of a Shareholder Member, other than a Company Member, anyone who, at the time of such death, held Associate Playing Membership by reason of the membership of such deceased shareholder member may continue such membership as long as he or she remains unmarried and continues to pay the applicable annual fee. pi ASSOCIATE NON-PLAYING MEMBERS 17. The immediate family, both male and female, of a Shareholder Member, if they are of his or her household may, upon the shareholder'swritten application and payment of the annual fee and without election or entrance fee, become an Associate Non-Playing Member. They shall continue as such as long as he or she remains a Shareholder Member and their qualifications as above continue and their annual fees are paid. 18. In the event of the death of a Shareholder Member, other than a Company Member, anyone who at the time of such death held Associate Non-playing Membership by reason of the membership of the deceased Shareholder Member may continue such Associate Non-playing Membership as long as he or she remains unmarried and continues to pay the applicableanpiinl fee. 19. Anyone who is not an Associate Playing or Non-playing Member, but who is eligible for admission as such, shall not be entitled to any of the privileges ofthe Club unless accompanied p by a member and registered as a guest. JUNIOR ASSOCIATE MEMBERS 20. A male or female under the age ofeighteen (18) years, one ofwhose parents or whose guardian is a Shareholder Member ofthe Club, may on written application of such parents or guardian, be admitted by the Board as a Junior Associate Member. Junior Associate Members shall have such privileges as the Board from time to time determines. 21. A male or female over the age of twelve (12) years who is not a Junior member, but who is eligible for admission as such, shall not be entitled to any of the privileges of the Club unless accompanied by a member and registered as a guest. ipj \3 ARTICLES OF ASSOCIATION PAGE 4 accompanied by a member and registered as a guest. HONORARY MEMBERS 22. Honorary Members may be admitted by the unanimous vote of those present at any meeting of the Board without either entrance or annual fee, for life or for such period as may be prescribed by the Board. Honorary Members, unless they are shareholder members, shall have no voting powers, nor be eligible to hold office, and he or she will have no right or any interest in the property or effects of the Club. The Board may extend such privileges to the Honorary Member from time to time as it sees fit NON-SHAREHOLDER MEMBERS ip 23. A person who is not a shareholder may, at the discretion of the Board, be admitted without payment of an entrance fee as a Non-Shareholder Member. 24. The privileges ofa Non-Shareholder Member, unless otherwise prescribed by the Board, shall be the same as those of a Playing Shareholder Member, except that he or she shall have no p voting powers, and shall not be eligible to hold office on the Board nor have any right or interest in the property or effects of the Club. Such members' privileges may be terminated by the Board at the end of any year. f 25. Notwithstanding the foregoing paragraph and until such time as THREE HUNDRED (300) N shares shall have been soldby the Club, a Non-Shareholder Member shall have the samevoting powers as a Shareholder Member. This shall be referred to as the "Transition Period." JUNIOR NON-SHAREHOLDER MEMBERS 26. A person under the age ofeighteen (18) years may, at the discretion ofthe Board, be admitted as a Junior Non-Shareholder Member and, as such, shall have those privileges as the Board may from time to time determine. PLAYING PRIVILEGES 27. a) All members other than non-playing shareholder members and associate non-playing members shall have playing privileges upon the course. b) No person, not being a member ofthe Club in a classification carrying playing privileges, shall be permitted to play upon the course unless the Board from time to time otherwise specifies and determines. MEMBER LIABILITY FOR INDEBTEDNESS pi 28. The annual fee payable by any class of member in Article 3 (I) and (II) and all other indebtedness incurred by each such member or by any guest shall be the personal obligation of the member by reason ofwhose membership such aforesaid member has been admitted, or by whom such guest has been introduced. The Board shall deal with the recovery ofany such indebtedness by virtue of a lien on shares in such manner as provided in Section 32, 33 and 34 hereof. RESIGNATION FROM MEMBERSHIP ""^ ARTICLES OF ASSOCIATION PAGE 5 29. Resignation from membership shall be by notification in writing to the Board. No resignation other t-h«n one demanded by the Board pursuant to these Articles, shall be accepted until all p) monies owing to the Club by the resigning member have been paid. SUSPENSION AND EXPULSION OF MEMBERS SO. a) Should any member fail to pay his or her indebtedness (including indebtedness for annual fees or any instalment thereof) to the Club within thirty (30) days after the bill for same has been rendered, he or she shall be deemed to be a member not in good standing and the Board shall forthwith cause him or her to be advised by notice in writing accordingly. If the full amount of the indebtedness is not then paid within ten (10) days from the mailing of such notice, the Board shall cause his or her name to be posted in the Club House and in the Pro Shop, togetherwith the full amount owing. If payment in full is then not received within a further five (5) days, the person concerned shall ceaseto be a member and shall be debarred from all the privileges of the Club andshall be notified accordingly. The Board may within four (4) months after such person *>«« ceased to be a member, upon satisfactory explanation, reinstate him or her upon payment of all amounts due, including accrued fees to the date of reinstatement, and a reinstatement fee of such amount as may be determined by the Board. b) Notwithstanding anythingelsewhere in these Articlescontainedor implied, anymember whosename has been postedin the Club House under Article 30. a) hereto three times within any twelve (12) month period shall automatically cease to be a member of the Club and accordingly shall not be reinstated exceptby consent of the Board granted upon suchmember's '~"*\ written request for reinstatement. Should the cessation of membership remain in force for a four (4) month period without reinstatement, the membership of such member shall, upon the expiration of such four (4) month period, be automatically cancelled and determined and such member shall be notified accordingly. 31. If the conduct of any member in the Club premises has been, in the opinion of the Board, pj injurious to the character, interest or good order of the Club, or in the case of any member wilfully committing a breach of the Articles or Rules of the Club, the Board may, by a three- fourths majority, suspend such member for such period as the Board may decide, or may request suchmember to resign. If he or sheresigns, the unexpired portion of the dues for the current year, if paid, shall be returned, subject to the Club deducting any indebtedness due by him or her to it, but if he or she does not resign within fourteen (14) days from the date of such request, the Board may, by a three-fourths majority, by resolution expel the offending member, in which case no portion of the dues for the current year, if paid, shall be returned to the member. No member shall be suspended or expelled without first beingnotified of the charge and then given an opportunity to be heard by the Board at a meeting to be called for that purpose; such notification shall be sufficient if mailed to the member's usual place of address by registered mail at least five (5) days prior to the meeting. 32. The Club Khn11 have at all times a lien on all shares ofany shareholder who is indebted to the Club forany indebtedness, and the Board may, and it is hereby empowered to, sell such shares and apply the price received towards payment ofthe said indebtedness, andif the price received is not sufficient to pay the same in full, then to apply such price received towards payment of the said indebtedness as far as the same will extend. 33. The Board shall give notice to the registered owner of the shares, by registered mail at the address in the register of shareholders, thatit proposes to offer the said share for sale. If the registered owner does not, within ten (10) days of the date when the said letter is mailed to him orher, pay his orher indebtedness to the Club in full, the Board may sell the said shares pi \-1 Wt ARTICLES OF ASSOCIATION PAGE 6 34. The Board shall have full power to fix the price of the said shares, the terms on which the same may be sold, provided that the share is sold at not less than its par value, and the Pi registered owner shall have no claim against the Club for damages or otherwise because of the sum for which the said shares are sold, and the Board shall, on the sale of the said shares, declare the existing certificate cancelled and shall issue a new certificate therefor to the purchaser, who shall then become the owner free of any claim whatever ofthe former owner, or of any person claiming by, through or under him BOARD OF GOVERNORS 35. The Board shall consist ofseven (7) Directors ofthe Company who shall control the property and assets oftheCompany and manage and administer theClub. From amongst their number, the Board shall elect as soon as may be convenient after each annual meeting, a President and Vice-President. To be eligible for election as such, the Directors must be playing Shareholder Members, properly designated Company Members in good standing and during the transition period and until three hundred (300) shares have been sold, non-shareholder members. The number ofCompany members holding office atany one time shall not exceed three (3). During the transition period, there shall be no less than Four (4) Directors who are Shareholder Members or Company Members in good standing. 36. The board shall be elected at the annual general meeting by those shareholder members ofthe Club entitled to vote and be present in person or as a proxy of a corporation under the provisions of Article 67. At the first annual general meeting to be held after these Articles come into effect, all seven board members shall be elected, the five with the greatest number of votes for a two-year term andthe remaining two for a one-year term. Thereafter, all board members shall be elected for a two-year term; four in one year and three in alternate years. 87. Members to be eligible for election to the Board must benominated and seconded by written nomination delivered totheoffice oftheClub, with thewritten consent ofthenominee toaccept the position if he or she is elected thereto. Both the nominator and the seconder must be shareholder members and during the transition period, non-shareholder members in good standing, who are themselves eligible for election. 88. At least forty-five (45) days before the annual meeting each year, the Board «h»n appoint a Nominating Committee consisting of two or more shareholder members and during the transition period, non-shareholder members who are themselves eligible for election and who are able and willing to act. The Nominating Committee shall nominate eligible members for the positions to be filled by election at the Annual Meeting. Such nominations shall be delivered to the office of the Club at least fifteen (15) days before the Annual Meeting and notice thereof, together with the names of theretiring members ofthe Board, shall accompany the notice of the Annual Meeting. Additional nominations may be made in accordance with Article 37, but must be delivered to the office of the Club not less than two (2) days before the Annual Meeting. In the event of insufficient nominations being made, or in the event of the death or withdrawal of a nominee resulting in there being insufficient nominees for the vacancies to be filled Shareholder members and during the transition period, non-shareholder members, who are themselves eligible for election, shall have the right to make further p) nominations at the annual meeting. 39. Ifa majoring in number, representing fifty-one (51%) per cent of the Shareholdermembers and during the transition period, non-shareholder members entitled to vote and present in person, or as the proxy ofa corporation under the provisions ofArticles 67, 71 and 72, agrees to permit further nominations at the annual meeting, the restriction contained in Article 38 allowing only ARTICLES OF ASSOCIATION PAGE 7 written nominations shall notapply and such shareholder members personally present will then have the right to make such further nominations. 40. Members of the Board shall hold office until their successors have been elected, or appointed under the provisions of Article 41. 41. If any member of the Board shall resign, or should any vacancy occur by death or otherwise, theremaining members oftheBoard shall have the power to fill the vacancy by appointing a playing shareholder member and during the transition period, a non-shareholder member, or, subjectto the limitation imposed in Article 35, a Company member, who shall hold office until the next annual meeting. MEETINGS OF THE BOARD 42. a) The Board may meet for the dispatch of business, adjourn and otherwise regulate its meetings and proceedings as it may think fit The president shall preside and in his absence the Vice-President, and in the absence of both, the Board shall choose one of its members to be chairman. b) A Board Meeting may be formally called tomeet atthe offices ofthe Club or any other convenient place. Notice of such meeting shall be delivered or mailed to each of the Directors s*\ notless then forty-eight (48) hours before the meeting is called to take place. Special meetings of the Board shall be called by the Secretary or Manager at the direction of the President, or """^N on the written request of three (3) members of the Board. P 43. a) At all meetings of the Board, five (5) members personally present shall be aquorum. b) The continuing Governors may act notwithstanding any vacancy in their body, but if the number falls below five (5), they shall not (except for the purpose of filling vacancies) act so long as the number is below half the full number of the Board. 44. Except as herein otherwise provided, every question at a meeting of the Board shall be " determined by a majority ofthe votes ofthe members ofthe Board present, each member of the Board having one vote. In the event of any equality of votes at any such meeting, the President or acting Chairman therefore shall have a second or casting vote. 45. a) A resolution determined upon without any meeting of the Board and evidenced in writing under the hands of all members hereof shall be as valid and effectual as a resolution duly passed at a meeting ofthe Board. b) A Governor may retire from his office upon giving one (1) month's notice in writing to the Club of his intention to do soand such resignation shall take effectupon the expiration of such notice or its earlier acceptance. c) The office of a Governor shall ipso facto be vacated: B) L Ifhe accepts and holds any salaried office under the Club; ii. If he be declared lunatic or become of unsound mind; iii. If he ceases to be a Shareholder Member and during the transition period, a non-shareholder member; iv. Ifhe be absent from Board Meetings for three (3) consecutive meetings without the consent of the Board. w* m IP > ARTICLES OF ASSOCIATION PAGE 8 d) No Governor shall vacate his office by reason of his being concerned or interested in or participating in the profitsof any contract, or work done for or material supplied to the Club or by reason of his being a member of any partnership or Company which has entered into contact with, or done work for, or supplied materials to the Club, or which is concerned in, or participates in, the profits of any contract with the Club. Nevertheless, he shall not vote in respect ofany contract or work in which he is so concerned, and beforeany such vote is taken, he shall declare his interest therein. e) The Club may, by extraordinary resolution, remove any Governor before the expiration of his period of office andappoint another qualified person in his stead; the person soappointed shall hold office during such time only as the Governor in whose place he is appointed would have held the same, if he had not been removed. f) "Extraordinary Resolution" as used in the foregoing section shall mean a resolution approvedby not less than three-fourths of such ShareholderMembers and during the transition period, non-shareholder members of the Club for the time being entitled to vote as may be present at an annual or special general meeting of which notice specifying the intention to propose such resolution has been duly given. g) The Boardshall be competentto exercise all such powers of the Club as arenot hereby or by Statute required to be exercised by the Club in general or special meeting; but no resolution made by the Club in general or special meeting shall invalidate any prior act of the /-^ Board which would have been valid if such regulation had not been made. h) All acts done by any meetingof the Board or by a Committee of the Board, or by any person acting as Governor, shall notwithstanding that it shall afterwards be discovered that there was some defect in the appointment ofany oftheir number ofthat they, or any of them, were disqualified, be as valid as ifevery such person had been duly appointedand was qualified to be a Governor or so to act. DUTIES OF OFFICERS 46. a) The President, the Vice-President and all other officers from time to time elected or appointed by the Club or by the Boardshall perform such duties and exercise such powers and functions as may be from time to time assigned to them by the Board. b) The President, or in his absence, the Vice-President, or at the discretion of the Board, some one or more Directors shall, together with the Secretary or Manager, sign on behalf of the Club all deeds, conveyances, or other instruments required to be executed by the Club. APPOINTMENT OF OFFICERS 47. a) The Board may from time to time appoint and discharge a Manager, a Secretary and such other employees and servants as it deems advisable, including entering into and terminating contracts, and shall, upon such appointment, fix the terms of such employment or contracts, and prescribe the duties to be performed by such appointees. ""N- b) The Manager shall keep such records and books ofthe Company and the Club as well Wi as meetings of the Board, and cause to be mailed all such notices and attend to such other business as the Board shall direct. He shall also receive all monies collected on behalf of the ' Company and the Club, deposit the same in such Bank or Banks as the Board determines and w\ ARTICLES OF ASSOCIATION PAGE 9 F pay all accounts when properly approved and keep records and vouchers of the same. m COMMITTEES 48. The President and Vice-President upon the recommendation of the Board, shall appoint the standing committees and such other committees as they from time to time deem advisable. The Chairmen of such standing committees shall be members of the Board, but the Chairmen of all other committees and the members of all committees may be, with the approval of the Board, selected from the general membership of the Club. Each committee so appointed «>i«ii perform such duties and exercise such powers and functions as may from time to time be assigned to it by the Board. The Standing Committees shall be: The Finance Committee The House Committee ** The Greens Committee The Operations Committee The Social Committee The Special Projects Committee The Membership, Publicity and Public Relations Committee The Tournaments and Handicaps Committee. 49. The normal functions of each ofthe Standing Committees «h«ll be: a) The Finance Committee: Immediately following its formation each year, the Finance Committee shall request the chairman of each of the other committees to prepare a statement of estimated expenses of his committee for the ensuing fiscal year, whereupon the Finance Committee shall prepareor cause to be prepared a budget which shallinclude an estimate ofrevenue and expenses and show the anticipated cash position of the Club at the end of the fiscal year, which budget shall be presented for approval at a meeting of the Board. It shall be the duty of ***** committee chairman to ensure that his committee'sexpenditures do not exceedthe appropriation approved by the Board. The Finance Committee shall also, upon request, prepare or cause to be prepared, comparative statements of revenue and expense each month for presentationto the Board. Such monthly statementsshall indicate howactual revenueand expensecompares with the estimated revenue and expense as shown in the budget. The Finance Committee shall also have general charge and supervision of the finances of the Club and shall supervise all such expenditures and approve all bills before the same are presented to the Board for payment. b) The House Committee: The House Committee shall have control and management of the Clubhouse, its upkeep, maintenance and operation, and the administration ofits internal economy and will report to the Board on the conduct of the members and employees therein. It will also be responsible for framing the House Rules and submitting amendments thereto to the Board for approval r c) The Greens Committee: The Greens Committee shall have charge of the grounds, the course and the greens, and the r maintenance and development thereof, as well as the course buildings and equipment I m ARTICLES OF ASSOCIATION PAGE 10 d) The Operations Committee: The Operations Committee shall have charge of the pro shop and professional and shall supervise the conduct and play of members, guests and non club tournaments while on the K) grounds, the course and the greens. Subject to the prior approval of the Board, it may extend, restrict or prohibit the privilege of playing golf for such period or periods as may be deemed necessary or advisable. It shall also be responsible for the organization and supervision of a junior club. e) The Social Committee: The Social Committee will be responsible for the social program of the Club. 0 The Special Projects Committee: The Special Projects Committee shall advise the Board on such plans for expansion and development of the Club facilities as it deems necessary or advisable. It will act, in part, as a ways and means committee with respect to such plans and will undertake such other special assignments as may be delegated to it by the Board. g) The Membership, Publicity and Public Relations Committee: The Membership, Publicity and Public Relations Committee shall be responsible for encouraging r membership in the Club so as to maintain the membership in all classes at a level which the Boarddeems sufficient for the proper operation and financing of the Club, and shall also attend to the processing of all applications for membership for the consideration of the Board. h) The Tournaments and Handicaps Committee: The Tournaments and Handicaps Committee shall be responsible for the organization and operation of all Club sponsored tournaments and the recording and fixing of the handicaps of the playing members of the Club. FINANCE 50. No capital expenditure on any program or project, in any fiscal year, the cost of which exceeds Fifty Thousand ($50,000.00) Dollars, shall be undertaken by the Board by borrowing or otherwise, without its first having obtained the approval of the Shareholder Members and during the transition period, Non-Shareholder Members of the Club at the Annual Meeting; or at an Extraordinary Meeting called for the purpose. •^ 51. The Board may, on obtaining the approval of the Shareholder Members and during the transition period, Non-Shareholder Members, of the Club at the Annual Meeting or at an Extraordinary Meeting, borrow money upon the credit ofthe Club in such amounts and upon such terms as it may think proper for the purposes of carrying out the objects of the Club, hypothecate, pledge or mortgage the real and personal property of the Club, issue bonds,- debentures or debenture stock secured by the mortgageor otherwise sign, endorse, or guarantee bills, notes, contracts and other evidences ofor securities for money borrowed or to be borrowed for the purposes aforesaid and pledge bonds, debentures or debenture stock as security for temporary loans, provided always that the Board may from time to time raise or borrow money for the current operations of the Club. s 'P ARTICLES OF ASSOCIATION PAGE 11 52. Every person who is or has been, a member of the Board, an officer or secretary or manager rofthe Club or his personal representative^) sliall be indemnified by the Club against all costs and expenses reasonably incurred by him in connection with, or resulting from, any action, suit or proceeding to which he may be made a party by reason of his being or having been a p member of the Board, officer, secretary or manager of the Club, except in relation to such j mattersas to which he shall finally be adjudicated in such action, suit or proceeding to have been derelict in the performance of his duty as such Board member, officer, secretary or manager. The Club, however, sliall not be precluded from settling such litigation to which ; present or former members of the Board, officer, secretary or manager, or their personal representatives are, or may, be parties. p Ifthe action, suit or proceeding shall be settled with the approval of the Board, or otherwise .( terminated without final determination on the merits, each member of the Board, officer, secretary or manager shall be entitled to such indemnity (which amount shall not include any p amount paid to the Club in settlement) if in the judgment of the Board, the said member, j officer, secretary or manager had not in any substantial way been derelict in the performance of his duties as charged in such action, suit or proceeding. f TRANSFER OF SHARES J' 53. Transfers ofthe shares ofthe capital stock of the Company shall be in such form as the Board rmay from time to time determine. 54. The Board may decline to approve the registration of any transfer of shares and shall not p approve the registration ofany transfer to a person who is not a Shareholder Member, or who | shall not, byvirtue ofsuch registration, become a Shareholder Member, and shall not approve or permit the registration ofany transfer to a person who is already the registered owner of three (3) or more shares of the Company, provided always that the shares of a deceased | member may be transmitted to his personal representative or representatives, duly appointed, *- who shall have the right to sell and dispose of the same, subject to the same regulations and the approval of the Board as the member, if living, would have had, but such representative For representatives shall not have the right to vote or exercise the rights and privileges of the deceased member. p 55. A transferee of a share or shares shall, on registration of a transfer, pay registration or an | ' entrance fee as may from time to time be determined by the Board. MEETINGS OF SHAREHOLDER MEMBERS * 56. The annual meeting of the Shareholder Members and during the transition period, Non- Shareholder Members of the Club shall be held at the Clubhouse, or such place in the Town rofDrayton Valley and at such reasonable time of day as the Board may direct not later than the 15th day ofDecember in each year.' Seven (7) clear days notice ofthe annual meeting shall be given by mailing notices to the Shareholder Members and during the transition period, Non- p Shareholder Members at the addresses shown in the register of Shareholder Members and | during thetransition period, Non-Shareholder Members. Thenotice ofthe meeting shall state ^_^ the general nature of the business to be conducted at the meeting and shall contain, amongst other things, an advice to Company Members to the effect that they will be eligible to attend F and voteonly if they lodge a valid proxy under the provisions of Articles 67, 71 and 72 hereof. 57. The Board may, when it thinks fit, and it shall on the written requisition of ten (10) "> ARTICLES OF ASSOCIATION PAGE 12 pi Shareholder Members (and during the transition period and until 300 shares are sold Non- Shareholder Members), forthwith proceed to convene an Extraordinary Meeting of the Club. 68. Seven (7) clear days notice at least of every Extraordinary Meeting and of the general nature ofthe business shall be given to the Shareholder Members. m 59. An accidental omission to send notices to any member shall not invalidate the proceedings at any meeting. PROCEEDINGS AT SHAREHOLDERS MEETINGS 60. Fifteen (15) Shareholder Members (or during the transition period and until 300 shares have IP been sold, Non-Shareholder Members) personally present and entitled to vote shall form a quorum at any Annual or Extraordinary Meeting and save as hereinafter provided no business shall be transacted at any such meeting unless a quorum be present 61. If, within one-half hour after the time set for the meeting, a quorum is not present, the meeting, if convened upon the requisition of Shareholder Members, shall be dissolved. In any other case, it shall stand adjourned to the same day in the next week at the same time and place, and at such adjourned meeting, the business shall be transacted whatever the number present 62. The Chairman may, with the consent ofthe meeting, adjourn the same from time to time, and s~\ from place to place, but every adjournment shall be treated as a prolongation of the original meeting, and it shall only be competent to transact business which might properly have been transacted at the original meeting. 63. The President, or in has absence, the Vice-President, shall preside as Chairman at every meeting of the Club. If there is no such chairman, or in the event neither is present at the time set for the meeting, or if each declines to take the chair, then the Shareholder Members present and entitled to vote shall choose one of their number to be the Chairman. m 64. The business of the Annual Meeting shall be to receive and consider the reports of the Board, Committees and Auditor or Auditors, to elect members ofthe Board in place of those retiring, and to consider any proposed amendments to the Articles ofwhich proper notice has been given, and to transact any other business which may be transacted at a Shareholders' Meeting. 65. Minutes of the proceedings of every Shareholders' Meeting shall be kept, and shall be signed by the Secretary or Manager of the Club, and by the Chairman of the same meeting or by the Chairman of the next succeeding meeting. 66. The order of business shall be as follows: a) When there is a quorum present the meeting shall be called to order; b) The Minutes of the previous meeting shall be read and adopted if there be no motion to amend; c) Reports of the Board, Committees and Auditors; d) Unfinished Business; •"""^ e) Election of Board and the report of the scrutineers upon each election; 0 Appointment of Auditor or Auditors; g) New Business. 7A ARTICLES OF ASSOCIATION PAGE 13 d) Unfinished Business; e) Election of Board and the report of the scrutineers upon each election; p f) Appointment of Auditor or Auditors; g) New Business. pj VOTING AT SHAREHOLDERS' MEETINGS 67. Each and every Shareholder Member and Non-Shareholder Member during thetransition period and until 300 shares have been, sold, in good standing shall be entitled to one voteirrespective of the number of shares held and except as herein specifically provided, proxies shall not be permitted. Notwithstanding the generality ofthe foregoing, the following limitations shall apply: a) A Company Member shall not be entitled to vote as such, but a corporation holding shares under Article 13 shall be entitled to one vote by proxy (but not otherwise) for each share it has a nominee. Such corporation may appoint as its proxy (provided he or she is in good standing) a Playing Shareholder Member or a Company Member. b) Non-Playing Shareholder Members shall not be entitled to vote, one (1) year after ceasing to be a Playing Shareholder Member. c) Non-Shareholder Members shall not be entitled to vote one (1) year after 300 shares of the Club have been sold. 68. At any Shareholders' Meeting, unless a poll is demanded or a ballot required as hereinafter provided, every resolution shall be decided by a show of hands, and in case there «h«H be an equality of votes, the Chairman at such meeting shall be entitled to a casting vote in addition to the vote to which he may be entitled as a Shareholder Member or during the transition period, a Non-Shareholder Member. A declaration by the Chairman that a resolution has been passed or carried by a sufficient majority or lost, as the case may be, and an entry to that effect in the minute book of the Club, shall be conclusive evidence of the fact without proof of the number of votes recorded in favour'of, or against such resolution. 69. If at any Shareholders' Meeting, a poll is demanded byat least five members present in person and entitled to vote, a poll shall be takenasthe Chairman shall direct; andin case at any such poll there shall be an equality of votes, the Chairman of the meeting, at which such poll «h«n be taken, shall be entitledto a casting votein addition to any vote to which he may be entitled as a Shareholder Member and during the transition period, a Non-Shareholder Member. The demand for a poll may be withdrawn. 70. An election of members to the Board shall be by ballot. If the number of Company Members nominated exceeds the number of vacancies for Company Members on the Board, and during the transition period, if the number of Non-Shareholder Members exceeds the number of vacancies for Non-Shareholder Members on the Board, all nominees, whether Playing Shareholder or Company Members, or duringthe transition period, Non-Shareholder Members, will be voted upon. Should the number of Company Members or during the transition period, Non-Shareholder Members elected then exceed the number of vacancies for Company Members m orduring the transition period, Non-Shareholder Members, onthe Board, the Company Member or Members or during the transition period, Non-Shareholder Member or Members receiving the leastnumber of votesvis a vis the otherCompany Members or during the transition period, Non-Shareholder Memberswill be deemednot to havebeen electedand the Playing Shareholder Member or Members receiving the next highest number ofvotes will be declared elected in his or their place. Pi ip\ P ARTICLES OF ASSOCIATION PAGE 14 •pi 73. No instrument appointing a proxy shall be valid after the expiration ofsix (6) months from the m date ofits execution except in the case of the adjournment or adjournments ofany meeting first held previous to the expiration of such date, in which event the said instrument shall be valid until the conclusion of such adjourned meeting or meetings. 74. A Non-Shareholder Member even during the transition period shall not be entitled to vote by proxy. INTRODUCTION OF GUESTS t. 75. Any member with playing privileges may introduce any person to the privileges of the Club, ) * and any member may introduce any person to the privileges of the Club other than playing privileges, subject to such regulations and restrictions as the Board from time to time determines. 76. Any person who has forfeited his or her membership in the Club by reason ofhis or her failure to pay any indebtedness due to the Club, or who has been suspended or expelled from the Club, for any ofthe causes set forth in these Articles, shall not be introduced to the Club as a Guest ' during such suspension, or so long as he or she is indebted to the Club. AUDIT s~*\ 77. Once at least in every year the accounts of the Club shall be examined and the correctness thereofascertained by one or more auditors. 78. The ShareholderMembers and duringthe transition period, Non-Shareholder Membersentitled to vote shall at each Annual Meeting appoint an Auditor or Auditors to hold office until the next Annual Meeting. Such Auditor or Auditors shall not be members of the Board. 79. The remuneration of the Auditor or Auditors shall be fixed by the Board. m DAMAGE TO PROPERTY I 80. Members will be liable for the cost of any article broken or damaged by them or by any member of their family, or by any guest introduced by such member. * 81. The Club shall not be responsible for the loss of any property of members or of their guests, or for any damage or loss sustained by them in or about the Clubhouse or grounds. ( 82. Any ofthese articles may be annulled, amended, added to or suspended for any period oftime by the consent ofat least three-quarters ofthe Shareholder Members (or during the transition p period, Non-Shareholder Members) presentand entitled to vote at any extra-ordinary meeting, especially convened for that purpose, on at the annual meeting, provided that such annulment amendment, addition or suspension shall have been specified in the notice summoning such meeting. 83. These Articles shall come into effect when adopted and duly registered and all By-Laws heretofore in force are hereby repealed with effect from the said date, but without prejudice to the validity of all things done and all rules and regulations made which the previous By-Laws were in effect; provided that the Directors currently holding office at the time these Articles come into effect shall continue to hold office, as if they had been elected under these Articles. Metis Cultural Youth Camp w\ Proposal: The Metis Cultural Youth Camp Society is requesting the Municipal Council grant them permission to J acquire anddevelop; p -The existing campground facility adjacent to Highway 22, one mile north ofDrayton Valley j including the earth burrow south ofthe lease site for development safish pond; p -316 acres ofadjoining land for nature trails and recreational use, excepting those portions ofthe | property currently in use for oil leases and pipeline right-of-ways. m A complete description ofthe philosophy, cultural anddevelopmental underpinnings ofthis project I can befound in the booklet submitted with this proposal. iSr Implementing Organization: Metis Cultural Youth Camp Society Local #888 Contact Person: Darold Dahl, President Metis Cultural Youth Camp Society P.O. Box6453, Drayton Valley AB TOE 0M0 Tel: 403-542-3368 Affiliate Organization: Contact Person: Sid Karakonti '$Kl Metis Regional Council Zone IV ofthe Metis Nation ofAlberta Association p 11205 - 101 St. Edmonton AB T5G 2A4 Tel: 403-474-7777 Background: The Metis Youth Camp Society is acommunity based non-profit organization incorporated under the p Societies Act ofthe Province ofAlberta ,1991 (Appendix 2) and operates under the auspices ofthe Local j 888 ofthe Metis Natura ofAlberta Association; incorporated under the Societies Act ofAlberta,1987 (Appendix 1). Both ofthese organizations are full affiliate members ofthe Metis Regional Council Zone IV p (4,000 members) and are bound by the by-laws and procedures attached to this proposal as Appendix 4. Executive Members and Positions: The following persons make up the Board ofDirectors ofthe Metis Cultural Youth Camp Society Local 888; and shall oversee the set-up and management ofthe proposed Youth Camp and related facilities. The Metis Cultural Youth Camp Society is confident the wide experience ofifs Board Members in Recreational 21 I Management, Behavioural Psychology, Corrections, and Private Business will provide effective management ofthe proposed facility. In particular, please refer to the reference letter from Alberta Environmental p Protectionattached to this proposal as Appendix 5. Complete addresses and biographical informationon individual members ofthe Board ofDirectors is attached to this proposal as Appendix 3. Term ofLease Requested: Ifacceptable to the Municipal Council, the Metis Youth Camp Society requests a lease be granted for the subject property(s) for a period of 21 years, or any such term as the Municipal Council may deem r appropriate. At aminimum, the Metis Youth Camp Society requests that an initial 5year lease be granted with further extensions to thatperiod being granted following a review and/or evaluation oftherelative success ofthe proposed project at theendof theinitial 5 yearperiod. 'Pi V Plan ofSuccession: .^| Itisunlikely that group support for the on-going operation ofthe proposed facility will dwindle; the current management ofthe society have been working un-paid toward the realization ofthis project for several years. In point of fact, support for this project among the Metis community is higher now than it has been throughout the long history ofthe projects development In the unlikely event that the project be forced to close (for reasons unforseen) the Metis Youth Camp Society shall undertake, pursuant to any lease agreement, that all fixed and/or non-moveable assets on the project site, including any improvements constructed during the period ofthe lease agreement, be transferred to full ownership by the Municipal Council ofBrazeau. Finance Acopy ofthe most recent financial statement from the Metis Nation ofAlberta ZONE 4Regional Council, prepared by Watson, Aberant and Gendron certified chartered accountants is attached to this proposal as Appendix 6. Total operating expenditures for fiscal year 1993 was $153,488.00 and $187,916.00 for fiscal year 1994. Insurance In the event the Municipal District ofBrazeau accepts this proposal the Metis Cultural Youth Camp Society Local 888 shall undertake to secure appropriate insurance policies as may be required to indemnify the Municipal District ofBrazeau for any liability incurred from the operation ofthe proposed project The Metis Cultural Youth Camp Society further undertakes to acquire any and all appropriate insurance policies for the operation ofthe project that may berequired by the Alberta Parks and Recreation Policies and Procedures Manual. As evidence ofthe eligimlity ofthe Metis Youth Camp Society to acquire the appropriate type and levels of insurance, a copy ofthe current insurance policy maintained by the President, Mr. Darold Dahl isattached to this proposal as Appendix 7. pi m Service Requirements The Society will provide garbage pick-up and gravelling as needed as\t their own expense. Grading needs m will be met by entering into appropriate "pay for service" agreements with the Municipality ofBrazeau. t Basic security will be provided by members of the society well experienced in these matters. If circumstances dictate, the local R.C.M.P detachment will be called upon for consultation and/or assistance. I_ Operations Plan P Implementation ofthe Society's plan to develop ayouth camp and cultural centre in Drayton Valley will L occur in 3 phases. P Phase I (1-3 years) will entail acquiring the existing campsites (and adjoining 1/4 section) under an t appropriate lease agreement Repair and reconstruction ofthe existing facilities will occur duringthis time. Work will entail, but not be limited to; repair ofkitchen chimney, clearing ofdead tree snags from site, construction oftoilet facilities, general clean-up ofbroken glass and damaged fixtures that may present safety *- hazards. In order tobring the 15 original campsites up tothe standards outlined inthe Alberta Parks and Recreation Campground and Maintenance Manual; me fire pits wiU be changed from culvert to mpe,picm^ r tables will be constructed and all necessary landscaping will be completed, including initial start-up work for toe development of the fish pond. Development of nature trails and protection of watersheds on the adjoining 1/4 section will also take place atthis time. Phase II (3-6years) will entail construction ofthe permanent lodge, cultural centre, museum and Indian p village including installation ofnecessary utilities such as water and electricity. All equipment needed for f construction and/or maintenance ofthe site is currently owned by the society or will be purchased out of operating funds during the appropriate phase ofdevelopment J Phase m(6-21 yews) will focus on promoting the site as atourist destination to potential customers across North America, Europe and Asia. To this end the society expects they will be entering into various p cooperative agreements with local businesses, government and other interested parties. p Management •L The Metis Cultural Youth Camp is being designed to serve the largest possible cross section ofsociety m including the disabled and those ofthe general public having no previous experience or exposure to Metis t. culture and history. As such, the finished development will enjoy approximately 85% access by the general visiting public. p? The Metis Youth Cultural Camp is committed to operating the entire facility. This commitment is derived not from selfinterest but from confidence that all potential problems that could arise will be dealt with quickly and efficiently by the proposed personnel and management structure. Ifthe situation arises whereby the Society could enhance the overall success ofthe facility by entering into partnership or co-management arrangements with other tourism based businesses then those possibilities will be pursued at that time. The Metis Youth Cultural Camp Society is willing to enter into any arrangement that would contribute to the success ofthis development It is only through cooperation that businesses such as the proposed Youth Camp and Cultural Centre will help build afuture for our youth in particular and Drayton Valley in general. IV Solution !5M p| Our organizations development of a youth camp will allow the councillors to deliver programs in a natural il environment where the youth will enjoy themselves while learning the Metis culture. To take this one step farther Li they would learn their culture through recreational pj experiences which focus on Traditional Metis Activities. If the activity is enjoyable and interesting to them they will ^ pick up the culture easily through participation. Activities that were a part of our forefathers daily PIif lives are seen as recreation today. The Metis Traditional £ Recreation Program is based on traditional modes of ^ transportation such as: canoeing, horseback riding, hiking, H- snowshoeing, dogsledding, and cultural events. These * programs will be delivered in four different ways direct, pj I) hands on, interpretations and indirect. The programs would be implemented like most summer camp l' programs with a bonus of having an excellent opportunity to P learn the Metis culture. When the youth take horseback riding lessons we would explain why the horse was so important to the Metis. By learning how to handle the horses they will achieve one aspect of the culture. The p basis of this approach is to show the campers they can have p fun learning culture. P9 9 Some programs would be taught in such a way that the I youth would learn by hands on experience. The campers would P have the opportunity to learn the proper canoe techniques necessary for white water canoeing. Once the skills are I mastered they would be taken to Rocky Mountain House where m they would come to Drayton Valley by way of the river, a f path that was taken by the voyageurs. By taking on the role If of the voyageur they would learn how these people lived and develope an appreciation of the Metis Culture. I A project such as this will allow urban youth to experience the beauty of mother earth. There will be fc interpretative nature walks where they will learn nature's f secrets. How it provides food, shelter and medicine which •g was so important for the Indians, Metis and settlers to p survive in this country. There will be survival training jfj"" courses where they would learn to live on natures terms. |JL' The cultural program will be taught by having the youth p directly involved. One night we will have dances where the *" youth will learn jigging, square dances and reels. Native I dances like the round dance will be demonstrated. At other times we will have the elders come to tell stories and | teach the oral history of the Metis people. The Art's and n Crafts of both the Metis and native culture's will be used fir'1 ^ to allow the youth to further experience the relationship F between nature and aboriginal cultures. pg 10 PL V METIS CDLTDRAL YODTH CAMP SOCIETY LOCAL #888 BUDGET 1994/95 KEY SPECIFIC OBJECTIVES A) GOAL: To establish a financial base for the development of a youth camp. To offer a comprehensive variety of high quality recreation and cultural program opportunities that are based on the needs of our youth. B) OBJECTIVES: 1) To lease the Drayton Valley Provincial Campground and to obtain a recreation lease on the adjoining land. 2) To begin land clearing and installation of services in the fall of 1994 with the completion in the spring of 1995 to initiate the pilot project. 3) To have initiated the pilot project for the summer of 1995 to begin delivering programming. i^ 4) To set up a trust fund which will allow as many as possible to attend summer camp in 1995". P9 11 53 VI YOUTH CAMP BUDGET 1994/95 Budget Note: This budget is to establish the camp for 1994/95 and operating costs to run for 10 weeks in 1995 Land Lease Environmental Studies 10,000 Surveyor 3,000 Land Lease Payment 400 Re-zoning fee 250 Sub Total 13,650 Construction - Expense Campground Restoration 8,000 Site Preparation 5,000 Water Well 4,871 Sewer 7,'000 Electricity 2,052. Units hook up Cost .4,000 Sub Total 30,923 Capital Expenditures Buildings 1- Kitchen Unit 25,000 2- Washroom Units 26,000 1- Recreation Unit 10.500 2- Sleeper Units 13,000 Tents 4,635 Beds 2,500 Canoes 2,214 Kitchen Supplies 2,000 First Aid Supplies 500 Sub Total 86,349 pg 12 I dr Administration - Expense 1- Camp Director 4,000 2- Counsellors 5,200 1- Head Cook 3,500 1- Helper 2,000 Office Supplies 2,000 Benefits 1,470 Sub Total 18,170 Operation - Expense Insurance 2,500 Food 6,000 Power 400 Telephone 400 Waste Disposal 234 Propane 500 Program Supplies 1,500 Advertising 1,500 Janitor supplies 600 License & Permits 50 Sub Total 13,684 Building Reserve Fund 10,000 GRAND TOTAL 172,776 Projected Revenue Fundraising 28 ,000 Registration 11 ,200 Equipment Donations 15 ,000 Cash Donations 58 ,576 Grants 60,,000 GRAND TOTAL 172, 776 t. pg 13 p\ APPENDIX : Board of Directors for the Metis Cultural Youth Canp Society Local Name: Darold Dahl Box 6453 Position: President Drayton Valley, AB pi Occupation: Campground Manager T7A 1R9 Education: Certificate: Recreation Management p?> Name: Linda Prentice Box 5326 Position: Vice-President Drayton Valley AB Occupation: Social Worker Student T7A 1R5 Name: MahRhea Mackay 4616-56 Street Position: Secretary Drayton Valley,AB Occupation: Addiction Councillor T7A 1K1 Education: Certificate: Behavioral Psychology Specializing in Addictions Name: Gwen Rowles 5417-48A Avenue Position: Treasurer Drayton Valley, AB. Occupation: Book-keeper T7A 1J8 Name: Marcel Jean Sr. Box 5377 Position: Board Member Drayton Valley, AB. Occupation: Local Elder T7A 1R5 Name: Bill Sinclair 4604-56 Street Position: Board Member Drayton Valley, AB. Occupation: Millwright Mechanic T7A 1K1 Name: Tammy Wilson Box 9 Position: Board Member Blue Ridge, AB. Zone IV Metis Youth Role Model TOE 0B0 Education: Certificate: Early Childhood Development \.-*-. -v%% w\ BY-LAWS OF THE METIS CULTURAL YOUTH CAMP LOCAL 888 Article I. Seal 1.1 The seal of the camp shall be in such form as shall be prescribed by the Board and shall have the words "Metis Cultural Youth Camp Local 888." The seal shall be kept at the residence of the president until an office is , built at said camp. Article II. Statement of Objectives 2.1 To work towards a greater recognition of the proud Metis history and the role the Metis history played in developing Canada's history. 2.2 To build up the Metis youth's self-esteem by showing them that they do have the best of both worlds. 2.3 To keep the bonds of the Metis family a strong unit. 2.4 To create a safe summer haven for the children. 2.5 To host cultural and social activities that are of an educational nature that actively promotes Metis culture and identity. 2.6 To assist the youth in a better understanding of nature. * 2.7 To develop a program for the disabled youth. Article III. Interpretation 3.1 When construing By-laws, reference shall be made to the Societies Act, and words and expressions used in the By-laws shall so far as the context does not otherwise acquire, have the same meaning as would be the case w£en1us®d ln the Societies Act. The Board of Directors snail have final authority over all matters of policy, program and interpretation of the By-laws including, but not limited to, the resolution of conflicts or perceived conflicts within the By-laws. p! PI pi Article IV. Definitions pi 4.1 The following terms are herein defined: 1) "ACT" means Th<* fioriPtigs Art Chapter S.-18 of the ipi revised statutes of Alberta 1980 and amends thereto. 2) "ASSOCIATION" shall mean "The Metis Nation of Alberta Association". 3) "LOCAL" refers to Drayton Valley 888 of The Metis Nation of Alberta Association. 4) "BOARD" refers to Board of Directors for the ip youth camp. 5) "MEMBER" being a person belonging to the local in good standing. 6) "ASSOCIATE MEMBER" being referred to as the spouse and family of the Metis person. 7) "ADVISOR" being a person with expertise in field needed. pi 8) "CAMP" refers to Metis Cultural Youth Camp. 9) "SPECIAL RESOLUTION" means a resolution passed by a majority of not less than three-fourths of such pi members entitled to vote as are present in person at a General Meeting of Special Meeting of which notice specifying the intention to propose the resolution as a Special Resolution has been duly given and that all Special Resolutions have a twenty-one (21) day notice such Resolution's being required for the alteration of the Objects and Ry-T.awB of the camp. 10) "ORDINARY RESOLUTION" means a resolution passed by a majority of not less than fifty percent (50%) plus one (1) vote of such members entitled to vote as are present in person at an Annual General Meeting duly called and constituted; such resolutions being required for the general conduct of business. Article V. Religion-Politics 5.1 The camp shall not be affiliated with any religious denomination or political party. pi Page - 2 PI Article VT. Terms of Obligations Admission of Members and Their Rights PI 6.1 The local shall consist of two (2) kinds of members: 1) Members 2) Associate Members as defined by Article IV(6) 6.2 Any Metis, resident in Local 888, as defined by Article VT who is accepted as a member in good standing of Metis Nation of Alberta Association Local 888, upon payment of the prescribed fee, shall become a member of Local 888, provided that no member shall be entitled to vote and hold office until they are sixteen (16) years of age. 6.2(A) A Metis is an aboriginal person who: 1) Declares himself/herself to be Metis person, and 2) Can produce satisfactory historical or acceptable legal proof that he/she is a Metis, or 3) Has traditionally held himself/herself out to be Metis, and 4) Is accepted by the Metis community as a Metis. 5) The rights of the member will be defined in the By-laws of the Metis Nation of Alberta Association. Article VTII. Members of The Board, Their Appointments, Their Duties, Powers, Remuneration and Removal 7.1 The Board of Directors of the youth camp shall be pi elected members of the Local. 7.2(A) The elected members positions are filled by, nominations and seconded by members of the local. If nominated person accepts to run for the position, it is then filled by the nominated person with the most votes. If there is only one (1) person nominated for any given position, said person has filled the position by acclamation. 7.2(b) The President shall chair all meetings of the Board unless he/she turns the chair over to another Board member and they accept. 7.2(c) The Vice-President shall chair all meetings and preform all duties in the Presidents absence. He shall also assist the President in any way with the operation of the camp when so needed. Pi Page - 3 p 7.2(d) The Secretary shall keep or cause to be kept a record of the proceedings of all meetings of the Board. The Secretary shall keep or cause to be kept all books, records and papers of the camp in proper order. He/she shall issue or cause to be The Secretary shall have charge of the seal of the camp and whenever in use, the seal shall be authenticated by the signature of the President and one of the other members of the Board. 7.2(e) The Treasurer shall keep or cause to be kept, full and accurate accounts of receipts and disbursements and books belonging to the camp and shall deposit or cause to be deposited all monies PI and other valuable effects in the name and to the credit of the camp to such depositories as may be designated by the Board. The Treasurer shall also perform such duties as may be determined by the Board. m 7«2(f) The Board of Directors of the Youth Camp shall have two (2) members without a seat to assist the board in camp operations. They will also be required to fill in for any p Executive member in accordance to Article 7.2(g). 7.2(g) In the absence, disability, death or resignation of any Executive Board member, the Board shall appoint a member in good standing to act for his/her respective position. ? 7.2(h) If any Executive member of the Board resigns himself/herself from three (3) or more consecutive Board meetings or be suspended, expelled or disqualified, the Board shall declare his/her office vacated. The Board of Directors will inform the Local to have an election to fill vacancy so vacated shall be filled in accordance with Article VII2a. 7.3 Prior to a resolution being passed at a Local level for removal of the Executive Board member or members, two-thirds (2/3) of the Local must have in writing, a duly passed motion from a Local meeting requesting removal of said member or members where notice has been given to all members of the Local. The vacancy or vacancies shall be filled in accordance to Article 7.2(a). 7.3(a) Any office held by a member, who has been suspended/expelled shall be deemed vacant, and that member shall have MQ further right to participate in the affairs of the Camp. Page - 4 7.4(a) The term of office of all members of the Board of Directors, shall be for a period of three (3) years. 7.4(b) The terra of office referred to above shall begin at the next meeting of the Board. pi 7.4(c) At any election of members of the Board the retiring members of the Board shall be eligible for re-election. 8.1 Subject to the By-laws and directions given to them by a majority vote of the Local or Special Meeting of the Local properly called and constituted, the Board shall have full control and management of the business and affairs of the camp. All motions passed by the Board shall become binding on the camp providing all motions confirm to the By-laws of the camp. 8.2 The board may appoint such persons and agents and authorize and employment of such other persons as it deems necessary to carry out the objects of the camp. Such persons and agents and employees shall have such authority and shall perform such prescribed by the Board. 8.2(a) All persons, agents and other employees referred to in section (8.2) shall, where possible, be employed from within the membership of the Metis Nation of Alberta Association. All applicants shall be required to have a resume. 8.3 In the absence or inability of any agent or employee to act on behalf of the camp, or for any reasonable cause that the Board may deem sufficient, the Board my terminate such agency and employment and may delegate all or any powers of such person to any other person. 8.4 The Board may appoint such committees as it deems necessary and the Board may appoint a chairman of each committee who in consultation with the Executive board may appoint to assist him/her with his/her duties. 8.5 A motion in writing signed personally by all the members of the Board shall be valid and effectual as if it had been passed at a meeting of the Board duly called and constituted. 9.1 The members of the Board shall also be paid for travelling expenses for attending and returning to meetings for the camps business. Page - 5 Pi 9.2 The Executive board members shall be paid for their expenses incurred in the performance of their duties on behalf of the camp in such terms as the majority of the members of the Local present at a duly constituted meeting shall determine. Article VTII. Voting 8.1 Any member of the Local or Board who has not withdrawn from membership of the Local or has not been suspended, as si hereinbefore provided, shall be entitled to vote in person I at any meeting. 8.2 At all meetings, every question or resolution put to P vote at the Meeting shall be decided by a majority of the [ votes of the full voting members present in person unless otherwise expressly required by this by-law of the m provisions of the Act. 8.3 Every question or resolution put to vote at any Meeting shall be decided in the first instance by a show of hands j unless a standing vote be demanded by any member. 8.4 Upon a show of hands or standing vote every full member P having voting rights shall have one (1) vote and unless a (I ballot be demanded a declaration by the Chairman of the Meeting that question or resolution has been carried or not p carried and any entry to that effect in the minutes of the J number of proportion of the votes accorded in favour of or against such question or resolution, shall be satisfactory evidence of the result of the vote. I! 8.5 A ballot may be demanded by at least one (1) member entitled to vote, and such ballot shall be demanded within p three (3) minutes of the announcement by the Chairman of the Meeting of the result of the vote; the demand for a ballot may be withdrawn, but if a ballot be demanded and not withdrawn, the question or resolution shall be decided by a majority of the votes given by the members present in I person, and such ballot shall be taken in such manner as the Chairman shall direct, and the result of such ballot be P deemed the decision of the Board. 8.6 In case of an equality of votes at any general or p special meeting whether upon a show of hands, or on a ballot, the Chairman, apart from the original vote to which he/she may be entitled, shall have the deciding vote. Page - 6 Article IX. Types of Meetings Mode and Time of Meetings 9.1 Notice of time and place of all Meetings of the members and the general nature of the business to be transacted shall be communicated to each number at least fifteen (15) days before the holding of the Meeting. Accidental omission to give notice or non-receipt thereof shall not invalidate the Meeting. 9.2 Board of Directors shall be required to meet once a month at the place and time that the Board shall determine at end of each meeting. 9.3 Quarterly Meeting of the Board and the Local shall meet every four (4) months at the place and time that the Board may determine, as in accordance to Article IX(1). 9.4 Any meeting of the members may be adjourned to a subsequent date by a majority vote of members, and all pi business to be tabled at that Meeting shall be adjourned and decided upon by the members present at the subsequent Meeting. Business may be transacted at the convened Meeting as might have been transacted at the initial Meeting. Notice shall be required of any such adjournment, no adjournment shall be valid unless a quorum was present at the initial Meeting. 9.5 A quorum at any Meeting of members shall be those members in good standing, present in person, who have registered and are qualified to vote at any such Meeting being no less than five (5) such members one (1) of whom must be the President or the Acting President. 9.6 Any special meeting of the members shall be held at such place as the Board may determine and such day as the Board shall appoint. A special meeting of the members shall be called by the Secretary of such meeting shall be given in the manner of by given notice of the special meeting being called when the matters arise that needs urgent attention at anytime or anyplace. 9.7 No business shall be transacted or considered at any special meeting save only that for which the said meeting convened. 9.8 Any letter that the president shall write would be considered a meeting. Si Page - 7 SI Article X. Auditing 10.1 The books, accounts and records of the Treasurer shall be audited at least once a year by a duly qualified chartered accountant. p 10.2 The Annual Statements of the camp shall report individually the expenditure by the Board of Directors and staff. Each person shall provide and submit such further particulars as may be required by the chartered accountant. Article XI. Borrowing Powers and Signing Authority 11.1(a) For the purpose of carrying out its objectives, the Board may borrow or raise or secure the payment of money in such manner as it thinks fit. (b) Not withstanding Article XII(a), the issue of debentures shall be exercised only under the authority of the Board and in no case shall debentures be issued without the sanction of a special resolution of the Board. 11.2 Deeds, transfers, licences, contracts, and engagements, on behalf of the Camp shall be signed by the President and by one of the other members of the Board and they shall affirm the seal of the camp to such instruments as require the same. 11.3 Contracts in the ordinary course of Camp's operations may be entered into on behalf of the President of the Board or in the event that the President is unable to fulfil his/her responsibilities by The Acting President or anyone appointed by the President or by any other person authorized in writing by the Local. Article XI By-Laws pi 12.1 In addition to the requirements of the Act, By-Laws may be established, rescinded, altered or added to only by Special Resolution of the Board. Page - 8 pi pi Article XIII Protection of Members of Board and Local •pi ) 13.1 No member of the Board or Local shall be liable for the acts, receipts, neglects or defaults of any other member or for going in any receipt or other act of p conformity, or for any loss or expense happening to the camp through the insufficiency or deficiency of title to any property acquired by, for, or on behalf m of the camp, or for the insufficiency or deficiency of j. any security in or upon which any of the monies of the camp shall be invested, or for any loss or damage _ arising from the bankruptcy, insolvency or wrongful j act of any person with whom any of the monies, *: securities or effects of the camp shall be deposited, or for any loss occasioned by an error of judgement or P oversight on his part, or for any other loss, damage I or misfortune whatsoever which shall happen in the execution of the duties of his office or in relation p there to unless the same shall happen through his own ; dishonest, willful neglect or willful default. fpi Page - 9 IPi Article XIV Non-profit Organization Dissolution 14.1 The Camp shall be one which does not contemplate pecuniary gain or profit to the members thereof, nor the distribution m of gains,profits or dividends to such members,and subject to provisions of the Societies Act of the province of Alberta and legislation incorporated therein by reference, no part of the capital, assets or earnings of the Camp shall endure to the benefit of any its members or any other private individuals. In the event of dissolution of the camp, The Camp shall dispose of all its property at a fair and reasonable price and shall adequately provide for the payment or discharge or all its obligations;and any monies then remaining shall go to the Metis Childrens and Families pi Services. Charitable # 0715334-09-25. Name and Address Signature Occupation 1. Darold Dahl Pipefitter Box 6453 Drayton Valley,AB TOE 0M0 2. Linda Prentice Reflexologist Box 5326 Drayton Valley,AB TOE 0M0 3. Alice Berger Massage Therapist Box 7605 &M^>£* Drayton Valley,AB TOE 0M0 4. Mark Rowles Labourer 5417-48A Avenue Drayton Valley,AB TOE 0M0 P) 5. MahRhea Mackay Addictions Councillor 4616-56 Street *-f/l Drayton Valley,AB ' '' IP TOE 0M0 6. Bill Sinclair Millwright Mechanic si 4604-56 Street Drayton Valley,AB TOE 0M0 .;.••• •; .... . •. CO-OPERATORS GENERAL INSURANCE COMPANY (bereinaffe COMMERCIAL PREMIUM NOTICE/OFFER TO RENEW APPENDIX 7 RETAIN THIS PORTION FOR YOUR RECORDS (INSURED'S COPY) ^fc; ' •> •'-". •'• 'PAGE 01 of 01 YOUR AGENT/SERVICE OFFICE IS: •'-'• y.-.:•" POLICY NUMBER RENEWAL PERIOD . -l.^.^.v:'; •.'. SADIE M. THORSEN 14076 005035962 From 09 MAY 1994 To 09 MAY 1995 TELE: 403-542-3410 • Day/Month/Year Day/Month/Year PO BOX 6852 All Times Arc Local Tiroei At The Insured 't. Postal Address DRAYTON VALLEY AB TOE 0M0 MAIL TO ' '••'-•".':.' YOUR POLICY EXPIRES ON 09 MAY 1994 12:01 A.M.LOCAL TIME. IF YOUR PAYMENT IS RECEIVED BY 09 MAY 1994 YOUR POLICY WILL BE RENEWED FOR THE PERIOD SPECIFIED. DAR0LD D DAHL BOX 6453 DRAYTON VALLEY AB TOE 0M0 IF PAYMENT IS RECEIVED BYTHE DATE SPECIFIED ABOVE THIS POLICY IS RENEWED IN THE AMOUNTS STATED ABOVE ANDSUBJECT TO THE SAMETERMSANDCONDITIONS AS THE ORIGINAL CONTRACT AND ANY AMENDMENTS THERETO. •- .. . ,; -. THIS POI ICY CONTAINS A CI AMSFfCt WHICH MAY I IMIT TUP AMOUNT DAVARI F $^ 41 _ APPENDIX 4 GENERAL APPLICATION SECTION A - GENERAL INFORMATION 1. NAME OF ORGANIZATION: METIS REGIONAL COUNCIL ZONE IV p£) 2. TELEPHONE NUMBER: (403) 474-7777 3. MAILING ADDRESS: 11205- 101 Street, Edmonton, Alberta T5G 2A4 4. STREET ADDRESS: Same as Above 5. PERSON WITH SIGNING AUTHORITY: W\ MStis Regional Council Zone IV: (Any Two Officers) Mr. Lyle Donald, Vice-President (403) 474.7777 f Mr. Sid Karakonti, Board Director (403) 474.7777 m!' ?etty,Cocnrane' Executive Secretary (403) 474-7777 (403) 786 2960 ; Mr. Jerry Letendre, Treasurer (403) 474-7777 (403) 967-2682 •! 6. PRINCIPAL OFFICERS: r Name: Lyle Donald t-" ™e: Vice-President sE| TdtdTS;Telephone: (403)474-7777L!?05 "101 Street' ^monton, Albertau«wiw^T5G 2A4 Name; Sid Karakonti Title: Board Member Address: 11205 - 101 Street, Edmonton, Alberta T5G 2A4 Telephone: (403)474-7777 ^wio^za4 Name: Betty Cochrane p Title: President Local # 167 Tad,dT:Telephone: (403)^86-2960f;?; B°X 119' B,Ue Rld9e' A,be^ TOE OBO IB! p PRINCIPAL OFFICERS Continued: Name: Jerry Letendre f» Title: President Local # 55 '- Address: P.O. Box 827, Onoway, Alberta TOE 1VO Telephone: (403) 967-2682 ' 7- DESCRIPTION OF ORGANIZATION: F A) Regional - non-profit B) Incorporated: M6tis Regional Council Zone IV - Federal No.50337134 C) Charitable Organization: No jT D) Incorporation Date: 1985 Men's Regional Council Zone IV 8. MAIN PURPOSE OF ORGANIZATION: TheiMMs Regional Council Zone IV was formed in 1985 in association with the r[ m!! Mission: r advancementIII'6PreS6ntoft,hejntereststheir cultureofand^ewell-being."Metis people of Alberta and ensure p JmowJoTm* °f thS m«* Re9i°na' C0Uncil 2one ,V as P" •"•*• of f» 1' " M^p?eeo?Sv. °f tHe ^ Nat,'°n °f A'berta °" b6ha,f 0f the 2. M^LoTr"V"C°rgeM6tis Locals in Zone IV. 9reater inv0lvement and P^P^on of ail 3. iL^t^T^contribution the MStisJr63M'Nationrec°9nitionhas accomplishedof ^e proudin theMStisdevelopmenthistory andof si 9. MAJOR ACTIVITIES OF ORGANIZATION: t. METIS REGIONAL COUNCIL ZONE IV ACCOMPLISHMENTS * North American Indigenous Games Involved in the recruitment of athletes, promotion of games and supplying ofcoaches and trainers in Prince Albert and Saskatoon, Sask., and Edmonton and Calgary, Alberta. * Stan Daniel's Manor - Senior Citizens Society, Edmonton Secured $6200.00 Recreation/Leisure Activity Grant. * M6tis Maintenance Corporation, Edmonton Obtained a $16,000 CEIC grant to conduct community consultations on a construction-specific training program. * Muskwa Advisory Committee, Grande Cache Assisted with the acquiring of an Employment/Training Services Program. J/ «;ii Hi. Drayton Valley Youth Camp Committee, Drayton Valley Involved in promotional and fundraising activities to acquire operational funding for the Drayton Valley M<§tis Youth Camp. Gabriel Dumont Conference, Edmonton, Grande Cache Alberta Aboriginal Elders Gathering, Edmonton Presentations to Public/Catholic schools on M<§tis History, Edmonton Tripartite Community Consultations/Housing Community Consultations Multi-Culture and Racism Committee Member. p * Edmonton Police Association involvement. Host of M6tis Youth Role Model Regional competitions. Edmonton Education Committee member. Continued involvement with CEIC "SEED" Projects. f 10. ORGANIZATION'S STRUCTURE: The M6tis Regional Council Zone IV is a non-profit organization, incorporated F and registered (Regional 1985) under the Societies Act of the Province of v . Alberta.Alhorta |P Tne M6tls Regional Council Zone IV is governed by a 15 member Regional Council whose membership includes; 6° ORGANIZATION'S STRUCTURE Continued: 2 elected officials of the M6tis Nation of Alberta Vice-President representing Zone IV Zone IV Board Director, and 12 Zone IV region MStis Local Presidents M<§tis Local # 94 Battle River MStis Local # 888 Drayton Valley M6tis Local # 135 Calahoo M6tis Local # 97 Rivere Qui Barre M<§tis Local # 2085 Edmonton M<§tis Local # 1993 Edmonton M«§tis Local # 1888 Edmonton M6tis Local # 55 Onoway p - M6tis Local # 999 Edmonton M<§tis Local Parkland J* ///£ M<§tis Local # T67 BlueRidge M6tis Local # 67 Edmonton Local presidents are elected by their respective local memberships. The Regional Council meets no less than four (4) times per year. Vice-President,I?o P^wR8?l0?.althe 50uncHZone IV Z°neBoard,VDirectorExecutiveandCouncilaSecretaryincludesandtheTreasurerZone IV elected at the Annual Meeting of the Regional Council Treasurer' 11. AFFILIATIONS WITH OTHER ORGANIZATIONS: t^ro^ff Nati°n °f A,b6rta Associatlon represents the Metis people of Alberta of Ip£iZT6 Pr°CefS; The B°ard °f Dlrectors of the MNAA is composed eachXS^^^^ofthe MNAA's six election),andZones (regionalaVice-Presidentelections). and Board Member from 2^Xform the Executivep6"' and ^Council.SlX 2°ne Vlce"Pres'dents, elected for three year terms,' K^JSfr8 reH°pna' ?uncn Whlch ls comP^ed of the Vice-President, the P K P^l hrn P^es,dents of each "ocal I" the Zone. Mentis locals are a 1 SiSi X,,m'ted auton™Y- Their mandate is to enhance the political, p 2KStheir established^ community'^ soci°-economioor boundary.situation of the Metis people within 'JUPSB 1993 f SPECIAL BFWII m/-»Mc I _ Province»« a^. a At ameeting of the membefs Qf ^ ^ Nat.on Qf A(bena - «tam19«. 'HEREBVCERT.FY.haUhefcUow.ngSpeciaUesoMio.werepassed: ^'^ ^^-^nisaddedtomeexis,^^^ 2. Th,s reso.ut,on 1S ,dded t0 „. ^ regjstered byUws ^ ^ yw^^i^ A.ber.a. 3. ^tTTardspf~ess be .ssued at no cost,hattomavthetaindividual.issued ,0 *oseThis.resolutionMe,is whoisareaddediden,med'"to the existing•»—«roistered » bylaws under Article Vas paragraph 14. revered 4. resolution ,s added to the existing registered bylaws under Article Vas paragraph K. S. Upon being registered and issued ,n identification card the holder of the card be entitled to vote at a., elect-ons that are held in accordance with the Bylaws of the Metis Nation of mZZ | ^'^"-^•^-^-gisteredby.awsunderArtic.eVasparagraphlS. i 6' reiri:woA,ber,ection Byuws be ^ °r ai,ered to—«*• «*—«- ~ . TlbelT^Alberta. The elecfon°mT^^^"'"-^--"MheeleaionoftheMetlsNationto be held September 199J. This resolution is added to *e existing registeredof li bylaws under Article Vas paragraph 17. reg.sterea 7. The exiting body now known as the "Council of Elders" be' known henceforth as the "Senate of the MeUs Nat,on" and tha, the term elders be known henceforth as "Senators". This reso,«on a^ registeredLlTlTbylawsre8Twill nowt"be paragraphu-nder Artic,e(1)(c). ™"parasraph 1(aK Paragraph ™*- —* 8. the Me«,s Na„on and tha, the term "elder" in the byUws of the Metis Nation be replaced by the i 5^ SI 2 Pa^Z;;. " feS°IU,i0n IS ^ W* -*• —-*- under ArtiCe XV„ as OATEO at the City of Edmonton in the Province of A.berta this ^ day ^ ,^ sf^r-^^- Secretary of the Metis Nation of Alberta Association r p r NO DUPLICATE 6^ ~ —' APPENDIX 'IP METIS NATION OF ALBERTA ASSOCIATION ™»T OF REVELS AND EXPENDITURE ITDRES "^^ZCNE 4REGIONAL CODNCIL *EAR ENDED MARCH 31, 1994 REVENUES 1994 1221 $ 170,387 $ Miscellaneous EXPENDITURES 174.\flfl •3,018 gas-uaisss1- 7,4 1,045 Equipment repairs 4,941 Equipment and pronertv »,w... 8,463 Insurance ^°perty additions 1,070 .Interest and banv ~u» |pit 400 L Miscellaneous 775 'L Professional fees L Trlveltravel "- generalb°ard dispute DEFICIT &~a3 '7W $^a^JQTQ) •Wt Page 30 WATSO^' ABRRawt APPENDIX I /dlberra ENVIRONMENTAL PROTECTION Parks Service ENVIRONMENTAL PROTECTION PARKS SERVICES LAKELAND PROVINCIAL PARK LAKEVIEW BUILDING, 15 NIPEWAN ROAD BOX 959, LACLABICHE, AB T0A2C0 (403) 623-5434 FAX 623-5375 October 26, 1994 To Whom it May Concern: Re: Darold A. Dahl, operating as Dahl's Enterprises pi This letter is to inform you ofthe duties and functions that Dahl's Enterprises performed for Lakeland Park Service during the 1992-93 camping season. Dahl's Enterprises entered into a total service contract, in that the contractor would provide all cleaning, maintaining, custodial, painting, plumping, fee collections, and limited security for the Beaver Lake Provincial Recreation Area. During this time Mr. Dahl performed his duties with enthusiasm and a good level of skill and proficiency. His attitude was reflected in the positive comments that were received from the various guests that camped at our facility. I support and recommend his company to anyone interested in contracting his services. Yours truly, p> Norbert Raffael Park Superintendent Lakeland Provincial Park KB/se mm5$£ 'Fl Metis Nation ofAlberta pf FRAMEWORK ACTION CENTRE % 13140-St. AlbertTrail, Edmonton, Alberta. T5L4R8 •Ph: (403)451-2870 •Toll Freel-800-252-7553 'Fax: (403) 452-8946 LOUIS RIEL 'A GrmHttUUmta' September 21, 1992 To Whom It May Concern: Subject: Drayton Valley Local #888 Metis Cultural Youth Camp Society Drayton Valley, Alberta This letter is to provide support to the Metis Cultural Youth Camp Society in their endeavour to develop a Youth Camp. There is a real need for this type of resource not only for children and families involved in the Child Welfare System and with the Young Offenders System, but for those families who are having a very difficult time in making ends meet and living in the City. Often times, children are taken away from their homes by the child welfare system and the Young Offenders System and more than likely become institutionalized as they move back and forth from these systems. Metis Youth, particularly lose their identity and lose touch with their cultural background when they continue to become exposed to these systems. There is a much stronger emphasis today on Indian culture, traditions and livelihoods and oftem times the Metis youth get caught up in this at the expense of their own Metis culture and heritage. t-. The camp as proposed by the Drayton Valley Society could do much to enhance the identity problems faced by a large majority of Metis Youth. Metis Child and Family Services is an agency that has been operating j in the city of Edmonton for the past eight years. The agency recognizes a real need for an outdoor type facility that could cater to the Metis families and Youth. The agency operates three separate youth programs and would be prepared to utilize the camp once it is set up. I applaud the efforts of the Drayton Valey Local and in particular their persistence, their dedication and their motivation in attempting to bring about such a needed facility. Yours sincerely, Carolyn Pettifer * ' Social Services Sector Advisor cc Metis Child & Family Services g\ APPENDIX 7 METIS REGIONAL COUNCIL ZONE IV of the Metis Nation of Alberta {pj 11205 - 101 Street, Edmonton, Alberta T5G 2A4 Phone: (403) 474-7777 Fax: (403) 474-5000 March 1, 1994 To Whom It May Concern; RE: Metis Cultural Youth Camp This office has had the opportunity to review the proposal for the Metis Cultural Youth Camp. This is to advise that Zone 4 is supportive of the society's endeavours to develop a cultural youth camp. F The society has clearly examined the needs of the Metis youth and developed a comprehensive proposal to meet these needs. The primary objective of provideing aboriginal and non-aboriginal youth an understanding of the native cultural prospective through traditional recreational activities is a c notable one. There is clearly a need for a community based service to be established to address the concerns of this c country's youth. We look forward to working with the society and providing any available resources we can. We anticipate others will support this very needed project for youth development. r J APPENDIX 6 Metis Nation ofAlberta 13140-St. Albert Trail, Edmonton, Alberta. T5L 4R8 Ph: (403) 455-2200 Fax: (403)452-8946 LOUIS REL •A CrtalUttilLvUtr' March 18, 1994 To Whom It May Concern: RE: METIS CULTURAL YOUTH CAMP r It is with great pleasure that I write a letter of support for the Metis Cultural Youth Camp. The Metis Nation of Alberta is looking forward to seeing this initiative come to fruition and provide as much support as possible. As Metis people, we have faced actions of genocides. Many of our people have lost the michif language and our cultural values. r As a nation of people, and as any other nation of people, we too are very concerned on the preservation of our culture. This project would definitely give us opportunity to bring rebirth of our culture to our youth. We as a nation look forward to such an opportunity and anticipate support from others to assist us with our youth development. We wish every success to this project. Sincerely, Gerald Thorn President Metis Nation of Alberta (\ APPENDIX 8 Aurora Elementary School 3901 - 50 TH Street Drayton Valley, AB f March 11, 1994 To Whom It MayConcern: It is with great pleasure that we are writing this letter of reference for Mr. Darold Dahl on behalf of the teachers of Aurora School. Mr. Dahl has visited several classes. He has talked and put up displays on the subject of Metis people. In these presentations, he has shown the students the rich heritage and important role which the Metis have played in the history and culture of Canada The students have always left Mr. Dahl's presentations feeling much more aware and interested in the Metis people. Mr. Dahl's presentations are well thought out and delivered in arelaxed manner The students feel comfortable with him and they enjoy asking him questions about the Metis people. He is agreat asset to the curriculum and to the community at large. Please feel free to contact us for more information. Sincerely, Mr. Charles Gachnang Mrs. Sandy Day Mrs. Sharon Hjarteson r r PLANNING, DEVELOPMENT & LAND OFFICERS REPORT TO COUNCIL REPORT NO: DO-142-94 REPORT DATE: 1994 11 03 DATE TO COUNCIL: 1994 11 10 SUBJECT: PROPOSAL FOR NEW ALBERTA PLANNING ACT REPORT: Attached is the proposal issued by Alberta MunicipalAffairswith reference to the new Planning Act. This proposal is being submitted to Council for review. As the Act will enhance the Municipalities authority and responsibility, it is - requested that Council's comments be made available at the November 23, 1994 Council meeting. The HonourableStephenC. West has requested that all responses be directed to him no later than December 15, 1994. i • " M Ki| Alberta Planning Act Review '94 - Proposals p pi pi October 1994 /llberra MUNICIPAL AFFAIRS ALBERTA PLANNING ACT REVIEW »94 - PROPOSALS PI PI TABLE OF CONTENTS p 1.0 INTRODUCTION 2 2.0 STAKEHOLDER RESPONSE 3 3.0 APPLICATION 4 P 3.1 Purpose ofEnabling Legislation 4 3.2 Integrating Provincial and Municipal Approvals 4 3.3 Provincial Land Use Policies 5 P 4.0 STATUTORY PLANS 12 ^ 4.1 Municipal Development Plans 12 _ 4.2 Joint Municipal Development Plans 13 4.3 Area Structure Plans 13 4.4 Area Redevelopment Plans 14 p 5.0 IMPLEMENTATION 15 5.1 Land Use Bylaws 15 5.2 Levies 15 p 5.3 Subdivision Approving Authority 15 5.4 Appeals 16 5.5 Reserves 16 P 5.6 Replots 16 ! 5.7 Second Dwelling on aParcel Greater Than Eighty Acres 16 6.0 PUBLIC PARTICIPATION 17 P 6.1 Simultaneous Hearings 17 6.2 Public Participation in Statutory Plan Preparation 17 6.3 Petitions 18 r 6.4 Public Notice 18 1 7.0 PLANNING AGENCIES 19 « 7.1 Council 19 7.2 Municipal Planning Commission (MPQ 19 7.3 Subdivision and Development Appeal Board 19 p 7.4 Municipal Government Board (MGB) 20 7.5 Intennunicipal Service Agency (ISA) 20 8.0 REGULATIONS 22 P 8.1 Subdivision Regulation 22 8.2 Airport Vicinity Protection Area Regulation 23 8.3 Other Regulations 23 P 9.0 OTHER DEREGULATORY INITIATIVES 24 t 10.0 CONCLUSION 25 PLANNING ACT SUBDIVISION GUIDELINES 26 Wt 1.0 INTRODUCTION p This paper outlines the key features of a proposed municipal-based planning system for Alberta. The proposed legislation and associated mechanisms will provide: a defined relationship between municipal and provincial approvals; a provincial policy framework as a reference for municipal actions; methods, entrusted to municipalities, for achieving consensus, cooperation, and iPI conflict resolution with respect to defining a desired settlement pattern; a flexible system of municipal statutory plans, planning tools and agencies; a basis for municipal decisions to be made in a timely fashion within a well- defined framework of due process; and regulations and guidelines to assist municipal decision-making. Municipal autonomy and authority will be enhanced with responsibility for subdivision approval as well as development control. Regional plans and regional planning commissions will not be part ofthe new legislation. In recognition ofthis focus on decision-making at the local level, the provisions ofthe planning legislation will be included in an expanded Municipal Government Act. ; « With increased autonomy comes added responsibility. Municipalities are challengedto recognize consequences that extend beyond municipalborders. Workable planning relationships must be established with neighbours. In addition, the planning system must continue to balance the rights ofthe individual with the greater public interest. Your views on the proposed general direction, and any specific points you wish to emphasize, are welcomed. Comments should be directed to: PI Honourable Stephen C. West Minister ofMunicipal Affairs c/o Local Government Services Division 15th Floor, Commerce Place 10155-102 Street Edmonton, Alberta T5J 4L4 Responses should be received by December 15, 1994. pi 2.0 STAKEHOLDER RESPONSE 'PI Following therelease of theDiscussion Paper on the Planning Act, onehundred and twenty PI three submissions from various stakeholder groups were received. Approximately 60 percent ofthe responses were from municipalities (including cities, towns, villages, counties, municipal districts and improvement districts). The remainder included regional planning commissions, associations, government departments, and the public. Three principal issues are outlined from the responses received to-date: provincial interests, regional planning, and subdivision approval/appeal. 1. Provincial Interests Stakeholders indicated overall support for a clearly articulated statement(s) of provincial intereststhat may be reflected in local planning documents. Varied opinions were expressed whether the provincial interests needed to be recognized in legislation, regulation, or guidelines. 2. Regional Planning All stakeholders weregenerally supportive ofthe concept ofanintermunicipal service agency although opinions were mixed on whether membership to the agency should be mandatory or voluntary. Similar mixed views were expressedon the topic ofregional plans (i.e., should they remain and if so in what form, or should they be abolished?) 3. Subdivision Approval/Appeals Qualified support was voiced for granting municipalities subdivision approval status provided some consistentpractice in processing and developing planning documents is in place. Some concern was also expressedabout some municipalities having the necessaryresources to take on the task. On the matter oflocal subdivisionappeals, concerns were expressed regarding the appropriateness ofan approving authority also beingits own appeal authority. 4. Other Matters Varying opinionswere expressed on a wide varietyoftopic areas. Generally speaking the existing provisions ofthe Planning Act were viewed by the majorityofrespondents as being valid and workable. The primary thrustof placing greater responsibility at the municipal level was supported by the vast majority of stakeholders who replied. u V 3.0 APPLICATION This section affirms the purpose of planning legislation. The relationship between provincial and municipaldevelopment authority is addressed and draft provincial land use policies are articulated. 3.1 Purpose of Enabling Legislation pi 1 The purpose of the legislation, with a few minor alterations, still reflects current and future p needs. However the mechanisms to achieve the purpose of the planning legislation will be different. p The purpose ofthe legislation and the associated regulations is to provide mechanisms to p a. facilitate orderly, economical, beneficial and sustainable patterns ofhuman settlement, and P b. maintain and improve thequality, health and safety ofthe physical environment within which patterns ofhuman settlement occur in Alberta, I without infringing on the rights ofindividuals, except to the extent that is necessary for * the greater public interest. ..."..'..' The statementof purposeestablishes general goals for all affected municipalities, individuals and stakeholders. t 3.2 Integrating Provincial and Munidpal Approvals PI The provincial government will retain its responsibilities for the management and allocation of provincial land and resources, devdopment ofbroad economic strategies and other provincial initiatives which facilitate private effort. Municipalities will continue to facilitate human settlement patterns that result from these initiatives. Where provincial and munidpal responsibilities interface, every attemptwill be made to avoid duplication and streamline approval processes. Concernsarise where some approval processes provided under the Planning Act result in duplication. Amendments will clearly establish the priority of provincial approvals in these situations resulting in an efficient and effective response by municipalities to achieve certainty in decision-making. Specifically, the wording of Section 2.1(1) of the PlanningAct is proposed to be changed as follows: 2.1(1) A license, permit, approval or other authorization granted by the Lieutenant Governor in Council, a Minister of the Crown or a government agency pursuant to an enactment (e.g., NRCB, ERCB, development on Crown lands pursuant to the Public LandsAct), where public and municipal representation has been heard, prevails over any statutory plan, land usebylaw, subdivision decision or development permit that conflicts with it. This change effectively removes certain typesofdedsions from the normalPlanning Act process. It is important howeverthatthe municipal rolein integrating development into the existing municipal fabric be retained. It is proposed that provincial agendes anddecisions have the jurisdiction to clearly address municipal concerns and requirements. The following is also proposed: Where the Lieutenant Governor in Council, a Minister of the Crown or a government PI agency notifiesa municipality that a decision has been made pursuant to this section, the municipality shall, within40 days ofa written request from the applicant: amend, ifrequired, any statutory plansor land use bylaw to comply with the ' decision; and issue to the applicant a decision or subdivision approval as s required, consistent with the provincial decision, attaching any conditions, such as provision for a devdopment agreement, as would normally be attached to a subdivision decision or devdopment permitsin the munidpality. Such amendments and dedsion shall be made without further public notice or hearing and without appeal. In these cases, bylaw amendments may be given three readings at the same meeting. P5 3.3 Provincial Land Use Polides In the absence ofa regional planning system andregional plans, there is a need for a clear articulation ofprovincialinterests to guide the new munidpally-based planning system. The proposed legislation will enablethe Lieutenant Governor in Council to adopta provincial policy framework to complement this legislation andregulations or guidelines which may be preparedby this or other relevant departments. Althoughlocal statutory plansandbylaws will not require provincial approval, these munidpal documents will be expected to reflect provincialinterests. The Minister will be empowered to direct that these documents be consistent with provincial polides. A ^ The following sections address the principles to be contained ina future provindal land use _ policy statement. Municipalities must ensurethat statutory plans are coordinated with provincial commumty and economic development initiatives, including but not limited to: p^i • Housing: The need for affordable housing requires municipalities to re-examine development standards, explore innovative approaches to housing design, be more enabling P of secondary suites and eliminatebarriers to development based on method ofconstruction. • Institutional reform: The movement from an institutional environment for special needs P to community-based solutions will require additional flexibility in local bylaws. m • Tourism: The economic expansion ofthe tourism industry requires municipalities to I accommodate a wide variety of associated tourism activities. p • Workplace: Changing work habits and arrangements will require a flexible response to home-based industries. ft 3.3.2 Settlement Patterns L Settlement patterns must reflect choice and flexibility for all municipalities. • Flexibility and Choice: Urban and rural municipalities will continue to facilitate a wide variety of settlementpatterns and activities. As a result, urban and rural municipalities p will need to accommodate avariety of residential environments and employment generating L activities that offer reasonable choice ofstandards, costs and locations. These developments must be suitably serviced to meet the needs of existing and future I development. p • Orderly Development: Urban and rural municipalities will continue to accommodate diverse human activitiesby ensuring patterns of settlementare compatible, orderly, economicaland sustainable. Although some activities will occur in isolated locations or in i a dispersed pattern due to specific locationalrequirements, wherever possible, the patterns ofhuman settlement will be concentrated to ensure economical servicing, resource conservation, minimal impacton the environment, and preservation of the integrityof the p provincial transportation network. 3.3.3 Compatible Development 1 As Alberta grows and diversifies its economy within a global context, the competition for n residential, non-residential sites and open space will intensify. In order to facilitate this growthin an orderly fashion, municipal planning processes will be challenged to achieve compatibility between various activities. IP Municipalities will need to utilize a wide variety of mechanisms to assist in defining compatible land use patterns, building community consensus and reducing conflict with respect to a broad range of activities, including but not limited to the following: iP • Industrial Sites: Municipalities will need to create acceptable areas for industrial activities and protect existing industrial sites from encroachment ofland uses that are either incompatible or inappropriate. A reciprocal process would also apply to residential sites. Public health and safety will be ofprime concern when considering the relationship of various industrial uses adjacent to residential development. Regulations will be retained and updated to ensure public safety and minimize risk between sour gas and residential developments. • Waste Treatment and Disposal Facilities: Settlement patterns need to allow for the location and continued operation of waste treatment and disposal facilities. Setbackswill be provided to ensure the health and safety ofadjoining activities. The setbacks required in the subdivision and development regulations will be coordinated and consistent with health regulations. • Agriculture: The future of Alberta's agricultural industry is also dependent on certainty of r use and compatibility with surrounding activities. Munidpalities should make every attempt to create a settlement pattern which minimizes the conflict betweenagricultureand non-agricultural activities. 3.3.4 Munidpal Fringe Developmentin the municipal fringe will be guided by the following: • Joint Cooperation: Municipalities are encouraged to undertake joint munidpal development plans and/or joint processes to manage development activities in the munidpal fringe. This plan or process may involve more than two munidpalities. • Joint Munidpal Development Plan and/or Process: A joint munidpal development plan should provide for the orderly conversion ofland to more intensive development, protect significant intermunicipal activities and features, protect the integrity of the highway system, provide for economical and compatible land use patterns, provide for long term utility service corridors, protect areas for long term future intensive development, discourage the premature conversion ofagricultural land, facilitate appropriate interim land uses or development which can be adapted to more intensive devdopment patterns in the future, develop polides with respect to the taking of money in lieu for public reserve, develop mechanisms for dispute resolution and public consultation, and other matters pi considered important to the participating munidpalities. • Absence ofJoint Munidpal Development Plan and/or Process: In the absence ofa joint munidpal development plan and/or process, munidpal development plans will address the growth and land use patterns ofadjoining munidpalities. Munidpalities will provide opportunities for input, consultation and negotiations with neighbouring munidpalities. W\ • Dispute Resolution: If the council ofa municipality is of the opinion that a statutory plan or land use bylaw adopted by a councilin the municipal fringe or any other area of an P adjacent municipality has or may have a detrimental effect within the boundaries ofthe ^ first munidpality, it may a) refer the matter to the Municipal Government Board for a hearing and a decision, or p b) the parties may agree to another dispute resolution mechanism considered appropriate, having regard to the circumstances of the dispute. p Prior to referring an unresolved dispute, munidpalities must demonstrate that the affected ! parties have undergone a significant negotiation process. Legislation willrequire that dedsions be consistentwith provincial policy. All negotiations must be undertaken in good P faith anddedsions reached in a timely fashion. . The intent of the above policies is to develop a mechanism through which local municipalities P can solve their problems and develop their long term growth strategies at the local level in a ^ cooperative fashion, wherever possible. Consequential to the above policies the following would apply: I • Country Residential Development: Current distance restrictions on country residential p devdopment in the munidpal fringe would beeliminated. • Development Adjacent to Highways: Development adjacentto a provincial highway in p the munidpal fringe will be subject to a Highway Access Agreement with the Minister of Alberta Transportation and Utilities. P • Consistency With Provincial Polides: Joint munidpal developmentplans and/or processes must be consistentwith provincial policiesand regulations. P Amunicipal-based planning system will focus resolution of munidpal fringe disputes with the ( affected munidpal parties. Munidpalities will be challenged to resolve disagreements in a _ shorttimeperiod. Publicexpectations are high that municipalities will develop effective mechanisms to work with their neighboring munidpalities. m Municipal boundary changes will be guided by the following: • Need for Land: The amountof land required will be based on the need for land for a p horizon periodof 15 to 20 years or a period agreed to by participating municipalities through a joint municipal development plan. 9 The horizon period for the Cities of Edmonton and Calgary may be increased by the Lieutenant Governor in Council in order to accommodate long term infrastructure planning. • Logical Extensions, Concentrated and Compact Development: The boundary change should be based on an efficientand compact land use pattern considering geographic and environmental features, resource conservation, transportation requirements, sufficient infrastructure capacities to meet projected needs, and other servicingrequirements. The tp> boundary should be based on the ability to provide logical servicing systems. i • Financial Impacts: Expansion plans should contain financial strategies to accommodate J the expanded growth. Financial strategies should also address the impacts on the affected municipalities, institutions, and individual land owners. Solutions to the impacts should be p presented. • Stakeholder Consultation: Extensive consultations with affected stakeholders should p precede requests for boundary changes. Annexation requests conforming with a joint ' munidpal development plan should proceed morequicklythan where a joint plan does not exist or where the request is inconsistent with the existing joint plan. I 3.3.5 Environmental Integrity and Healthy and Safe Communities P Alberta's past high standard of munidpal development, existing clean, healthy and safe ' municipal environments, and the availability ofopen space contribute to the Alberta advantage. To determine site suitability for development, munidpalities may request f environmental information assessing the impacts ofdevelopment andidentifying appropriate mitigativemeasures. Municipalities shall avoidduplication and overlap with other p environmental review processes. Within the context ofprovincial environmental standards, municipalities will continue to assist p in theenhancement ofAlberta's positive image by addressing the following issues in their ! statutory plansand bylaws. The purpose ofthe following policy direction is to complement the subdivision and devdopment regulations. I • Hazardous Lands: Municipalities, in their statutory plans and bylaws, should identify and evaluatethe suitability ofdeveloping human activities on sites which, because oftheir f natural characteristics, may behazardous and jeopardize public safety. These areas may ^ include lands which are prone to flooding, land slides and other similar hazards. Municipalities may attach conditions to development which would minimize the risks and hazards to development. p • Contaminated Sites: Municipalities, in their statutory plans and bylaws, should devdop procedures and policies (e.g. requirement for environmental audits) to deal with the identification and reclamation ofcontaminated sites in cooperation with Alberta p Environmental Protection. • Environmentally Sensitive Lands: Munidpalities should encourage human settlement in pi such a manner that the integrity of significantground water recharge areas, wildlife ' habitats, unique environmental features and significant wetlands aremaintained or enhanced within the limitations outlined in the planning legislation. 'ps (• Environmental Impacts and Land Use Compatibility: Municipalities, in reviewing subdivision and development proposals, should examine the ability of a specific siteto 'm accommodate the proposed use with respect to the quantity and quality of water available ^- to the site, the suitability of the site for the proposed sewage disposal system, the m relationship ofthe site to other users in relation to air, noise or odor impacts, and other ] related site and nuisance factors. m • Intermunidpal Impacts: Many environmental features as well as human activities extend [| beyond the boundary of an individual municipality. It is the responsibility of each munidpality to implement appropriate mitigative measures to minimizethe environmental -i impacts on ndghbouring municipalities. Municipalities are encouraged to work in voluntary intermunidpal groups to establish commonobjectives related to these intermunidpal features. '-• 3.3.6 Settlement Servicing P • Settlement Costs: Municipalities should continue to examine the fiscal impact of ^ settlement patterns, activities and development proposals to ensure the appropriate m allocation ofrevenue and expenses. mm * i • Transportation: Munidpalities, in their statutory plans, bylaws, subdivision and p development dedsions, must protect the integrity ofthe provincial transportation network J in order to facilitate economic activity. Munidpalities should ensure that statutory plans arecoordinated with localand provincial transportation plans. • Munidpal Servicing and Infrastructure Capadty: Servicing, infrastructure and munidpal financial plans must be fully integrated with statutory plans. Major P infrastructure must have sufficientcapadty to accommodate future settlement activities. i. Where feasible, full municipal servicing is encouraged to maintain and enhance the quality P of the environment. Municipalities must develop servicing policies which promote * economical and coordinated servicing systems. J • Munidpal Responsibility: Munidpalities will be required to hold the license or make arrangements for the assured delivery ofwaterdistribution and sewage treatmentsystems m as required by Alberta Environmental Protection. (This does not prohibit the system from I being owned and operated by other than the munidpality.) p • Soft Services: Municipalities should continue to ensure that statutory plansare coordinated with the provision ofa full range ofcommumty services. Munidpalities must continue to establish those servicing standards acceptable and financially feasible within ^ their community. 10 rV~ 3.3.7 Resource Conservation • Gravel and Mineral Extraction: Wherever possible, statutory plans should facilitate the protection of scarce gravel and mineral resources in order to ensure resource supply for provincial, intermunidpal and local needs. Reclamation of sites will be undertaken according to provincial standards. In the case of sites less than five acres, munidpalities may develop reclamation procedures. • Lake and Shoreline Development: In their statutoryplans, municipalities should develop mechanisms to manage developmentsand ensure public access around water bodies. Updatedguidelines will be provided to assist municipalities. Where a water body affects more than one municipality, intermunidpal cooperation is encouraged. • Agricultural Land: Wherever feasible, municipalities in their statutory plans and bylaws will discourage the premature conversion of agricultural lands to non-agricultural uses. The definition and process for evaluating agricultural lands will be at the discretion of the local munidpality. • Historic Resources: Municipalities, in their statutory plans, bylaws and development approvals, should continue to protect historic resources within the province. (L 11 13 4.0 STATUTORY PLANS With the exception ofregional plans, the system of plans currently in the Planning Aa will be maintained and strengthened. The preparation and adoption of these plans will allow municipalities to establish their long term planning goals and to develop policies accordingly. Statutory plans should not contradict each other. 4.1 Munidpal Development Plans The preparation and adoption ofa general municipal plan is currently mandatory for every urban munidpality with population over 1,000 and every rural municipality with population over 10,000. The long range plan is a key componentof munidpal management, allowing munidpalities to address issues and responsibilities in a thought-out, comprehensive fashion providing greater certainty and predictability for all stakeholders. • The long range plan for the entire municipality will now be known as the "municipal L , development plan". The preparation and adoption of this type of plan will be mandatory for all munidpalities with populationover 3,500 and optional, yet encouraged, for all other municipalities. • The munidpal development planwill be able to enunciate munidpal goals, objectives, constraints, targets, policies andcorporate strategies in a wide variety oftopical areas. The planwill be based on a study and impactanalysis ofexpected change, consistent with provincialplanning policies, and will have to address: a) future use ofland within the municipality; •gsj b) acquisition and allocation of municipal and school reserve; and, c) where no joint munidpal development plan has been adopted, the growth and land use patterns ofadjacentmunidpalities. Optional areas which may be addressed in a municipal development plan will include: the provision of the required transportation network and facilities the provision of municipalservices and facilities proposals for the financing and programming of municipal infrastructure '{Pi the coordination of munidpal programs relating to the physical, social and economic development ofthe municipality environmental matters financial resources economic development P any other matterrelating to the physical, social or economic development ofthe munidpality. p!| 12 M • A new provision in the planning legislation will have the effect of not binding the munidpality to carry out any specific projects mentioned in the plan at any certain time, yet preventing the munidpality from taking a path which would be contrary to that mentioned in the plan. • As previously noted, a provision which requires each municipal devdopment plan to be consistent with provincial planning policies will be included. While munidpal plans will not be the subject ofa specific review by the Department, the Minister will retain the right to interveneifa municipaldevelopment plan (or any other planning document) is contrary to provincial policy. • Those munidpalities having a general municipal plan must review and adopt these in light ofthe new legislation and provincial policies within two years. Munidpalities ofover 3,500 in population and not having a general municipal plan will have two years to prepare and adopt a plan. Municipalities will be required to review and amend these plans at least every five years. i 4.2 Joint Munidpal Development Plans Current planning legislation allows two or more municipalities to prepare a joint plan for any area which they consider appropriate. This planning tool has normally been used for parts of adjoining munidpalities around lakes or along boundaryinterfaces, with a view to seeking common approaches to common issues. • The ability of two or more municipalities to prepare and adopt a joint munidpal devdopment plan will remain in the planning legislation. • This type of statutory plan will be available for munidpalities to address issues along boundary areas, including areas where growth in one municipality has an impact on an adjacent municipality (see section 3.3.4). • In the absence ofregional plans, this type ofplan will be an extremely important tool for munidpalities to address common issues with a degree of formality. i. 4.3 Area Structure Flans ~i Current legislation allows a munidpality to prepare and adopt an area structure plan to "provide a framework for subsequent subdivision and development". It also sets out the required contents ofan area structure plan. Area structure plans are generally used in planning P vacant tracts ofland which are intended for development in the near and medium term. While often used in residential development areas, these plans can also be used in industrial or mixed use areas. They can be utilized in urban and rural settings, and have served as long range P plans for hamlets and forlake management areas. 13 r ^ * Area structure plans are adopted by bylaw and give alevd of devdopment certainty which a landowner/developer may wish to obtain, as well as facilitate subdivision approval. Plan | preparation provides owners/residents with an opportunity for input and a sense ofwhat the * future holds in terms ofrevenues, costs, expenditures and charges, as well as land use. I • Area structure plans have been a successful planning tool and no change is proposed to the basic legislation regarding this type ofplan. I Anumber of Alberta municipalities appear to require more than one levd ofarea structure plan in order to expedite land development within reasonable time frames. • Where munidpalities wish to employa hierarchyofincreasingly detailed area structure plans for the same geographic area, the system ofplans to be used, manner of notification and publicinvolvement would be established by bylaw and would be subject to public hearing prior to adoption. • Within a given area, an initial overall area structure plan would have to be adopted in a conventional manner. This document would make provision for subsequent plans/agreements consistent with the bylaw adopting the area structure plan hierarchy. Li this way a munidpality might streamline the review, approval and adoption process for large tracts ofundeveloped land. 4.4 Area Redevdopment Plans Currentplanning legislation allows a municipality to prepare and adopt an area redevelopment plan for a designated area. Theseplansare utilized in developed areas where land use change is anticipated or is actually taking place. The legislation allows for the collection of redevelopment levies and sets out restrictions on the purposes to which such monies can be put. • The area redevelopmentplan and redevelopment levies provide the framework for munidpalities to address older neighbourhood planning issues with input from landowners, developers and residents. The concept will be retained in the new planning legislation. A bylaw will no longer be required to initiate the preparation of an area redevelopment plan subject to the notification proceduresoutlined in section 6.2. Adoption will still be by bylaw and involve public hearings. 14 5.0 IMPLEMENTATION 5.1 Land Use Bylaws I With increasing municipal responsibility it will be necessary that each municipality adopt at least abasic land use planning tool. Land use bylaw adoption will be made mandatory for all •m municipalities, regardless ofsize. Minor changes to the existing provisions may be necessary to accommodate provincial policy integration. All land use bylaws must be reviewed in light of the proposed legislation and provincial policies within two years. '-• Clarification of the existing direct control district provisions will include making all council direct-control decisions subject to statutory plans, allowing for council to dther make decisions or delegate that authority (e.g., to the development officer), and allowing an appeal from a decision ofthe development officer but not from a dedsion ofcouncil. I 5.2 Levies f Presently the Planning Act prescribes the types ofcharges that munidpalities can assess against I development. The legislation provides an acceptable balance between munidpal and devdoper interests. Itis therefore proposed that the current provisions remain unaltered. •L 5.3 Subdivision Approving Authority I It is proposed that the subdivision process be treated like the current development process which is mainly an administrative process rather than apolicy or law-making function. I In keeping with increasing local autonomy, it is proposed that all municipalities, regardless of size, be assigned responsibility for subdivision approval. Munidpalities will have the option r to pool their resources for subdivision decision-making or for the processing of subdivisions. L Subdivision decisions must comply with any land use bylaw or statutory plan adopted by the munidpality. As there is adesire to separate administrative from policy-making roles, council will not be permitted to be the subdivision approving authority. Councils will be given the option to delegate subdivision approving authority to amunicipal planning commission, .p* subdivision officer orintermunidpal service agency. 5.3.1 First Parcel Out and FragmentedParcel Subdivisions FuU municipal autonomy will be provided to municipalities to set polides on the subdivision of the developed farmstead and first parcel out of a quarter section as well as subdivision of P fragmented parcels. 5.3.2 Subdivision Adjacent to Munidpal Boundaries ^ With full authority for subdivision approval comes aresponsibility to inform adjacent municipalities of subdivision activity. This will bea requirement in the new Subdivision and Development Regulation. i< A I 5.4 Appeals *m Subdivision ^ Itis proposed that the system ofsubdivision appeals include a combination of: • municipal subdivision appeals involving local matters, • limited provincialappeals to a provincial body where the subdivision falls within a p defined provincial interest area as stated below: k a) within 0.8 km (0.5 miles) ofa provincial highway p b) adjacent to a major water body c.) within 0.8 km (0.5 miles) ofa provincial historic resource d) within the prescribed distances related to sour gas installations. P e) within the prescribed distances of waste treatment and disposal facilities Appeals will be limited to the applicant or a provincial department on a matter ofprovincial interest. The majority of adjacent landowners' concerns relate to land use. As munidpalities will address these concerns at the time ofa land use bylaw change., appeals from adjacent landowners will not be permitted. Development The system ofdevelopment appeals is proposed to remain largely the same. Changes, however, are proposed to the development appeal board as discussed in section 7.3. 'B> 5.5 Reserves I While substantive changes to the reserve provisions of the Planning Act are not being contemplated, the amount and allocation must be based on policies established in the munidpal P development plan. As an alternative to a landowner giving up lands as environmental reserve, it is proposed that in some instancesprovision for conservation easementsand/or restrictive covenants be made. r 5.6 Replots I Replotting schemes provide a means ofsubdividing land where a minority oflandowners object. It is proposed that the current provisions remain, but in the form of regulations. 5.7 Second Dwelling on a Parcel Greater Than Eighty Acres |_ Local munidpalities will be given full authority to decide on the approval of asecond residence on a parcel greater than eighty acres. 9n 16 6.0 PUBLIC PARTICIPATION The "partidpation" section of the current planning legislation sets out the occasions when public hearings are required and the mandatory notification procedures associated with the hearings. There is no intention of altering these basic structures; only to propose some "fine tuning" and to add some provisions regarding the preparation of statutory plans. 6.1 Simultaneous Hearings A municipality may wish to amend at the same time one or more statutory plans and the land use bylaw related to a proposed development. • It will be made explicit that a single public hearing would be appropriate when several bylawsare being amendedrelated to the same subjectland. 6.2 Public Partidpation in Statutory Plan Preparation It is recognized that municipalities normally provide for extensivepartidpation opportunities in the preparation ofall types of statutory plans and that the requirementsin the legislationare minimal ones. Current planninglegislation requiresthat during the preparation ofa general municipal plan a council "shallprovide an opportunity to thosepersonsaffected by it (theplan) ofmaking suggestions and representations". No suchrequirements are mentioned regarding area structure plans or area redevelopmentplans. • A general provision will require that munidpalities provide opportunitiesfor partidpation during the preparation ofall statutory plans. A streamlined approval processis facilitated when notice is provided earlier in the process. • Munidpalities, when embarking on the preparation of a statutoryplan, will be required to advertise the program, including opportunities for involvement. Notices and direct notification to appropriate stakeholders will be required. The current requirements for a public hearing relating to plan adoption will be maintained. c 6.3 Petitions Sections 231 to 235 of the new Municipal Government Aa allows bylaws and resolutions to be repealed or proposed by petition of the electors. • A sectionwill be introduced into the planning legislation which exemptsplanning bylaws, resolutions or actions from thesepetitionprovisions. A council's actions under planning legislation are subject to various public participation requirementsand hearingsas well as appeals to boards and the courts. A council's planningactions often confer certain rights and create expectationsregarding a pared ofland. The possibility ofwithdrawal of those rights as a result ofa petition and vote would add much uncertainty and legal challenge to the land devdopment process. 17 11 6.4 Public Notice The proposed legislation will facilitate a variety of means of giving notice on planning actions and decisions. Certain notification provisions will continue to be mandated in the planning legislation. These will includethe following: • In any situation where a mailed notice is required to a property owner that notice will be sent to the owner/address identified on the tax roll. • In any reclassification type notification, a newspaper advertisement will bethe basic requirement. The municipality will also be expected to setout and implement at least one additional method of notification. Municipalities will be expected to outline all notification procedures in their land use bylaw. p • Any planning notice will include the municipal and legal address of the subject property, the purpose of the amendment/proposal in plain language and a map if the proposal is site specific. i_ • In thecase where land use bylaw amendments are notsitespecific and apply to properties throughout the municipality and/or large areas ofa municipality, direct owner notification will not be mandatory. Other forms of notice will suffice. ipf iPV 18 7.0 PLANNING AGENCIES This section outlines the key agencies which willbe involved in the planning process and highlights proposed changes. Planning agencies are charged with carrying out the planning process. This section must therefore be read in conjunction with those outlining the various planning tools. The system of local decision making will be required to be restructured in order to fully achieve a municipally-based planning system, It will be necessary to develop a clear distinction between policy and law making, administration and the appeal function. Councils will focus on policy and law making and, thus, must not be involved in administration and appeals. This is a necessary step in ensuring due process. {m\ 7.1 Council >^ The municipal council is the cornerstone of local government and will retain policy and law making functions. This means that while councils will be able to seek advice from other bodies and input from the public, theywillcontinue to setmunicipal planning policy and pass associated bylaws which put this policy into action. • Munidpal councils will focus on policy and law-making functions. Policy implementation tasks will still be delegated to boards, municipal planning commissions and staff. 7.2 Munidpal Planning Commission (MFC) Munidpal councils currently have the option of setting up a munidpal planning commission to assumeadvisory and regulatory duties within the munidpal planning process. These responsibilities often include providing advice to council on general planning matters or statutory plan amendments and on land usebylawamendments, assisting with the preparation of statutory plans, and making decisions on discretionary use development permit applications. A munidpal planning commission may also become the subdivision approving authority. 'Pt • Munidpal planning commissions are animportant and successful component ofthe fp munidpal planning process. With the increasing authority and autonomy of munidpal decision-making it is important that a separation ofadministrative andpolicy-making functions be maintained. Municipal planning commissions can thusno longer be composed p solely or primarily of councillors. m 7.3 Subdivision and Development Appeal Board The subdivision and devdopment appeal processes are a key component of the municipal P planning framework. Development appeals are currentiy heard by a development appeal board I established by a munidpal council. Subdivision appeals are currently heard by a provincial appeal body, the Alberta Planning Board. 19 I • Municipal responsibilities will be expanded to include subdivision appeals, except for those appeals relating to provincial interests. i • The following details regarding subdivision and devdopment appeal boards will be included in the legislation: llr I *- - each municipality will berequired to have a subdivision and devdopment appeal board which will be responsible for subdivision and development appeal functions. I - municipalities will be permitted to create two separate panels (i.e., one dealing with development, onewith subdivision), if this is considered desirable. m - each subdivision and development appeal board will be required to consist of non- I elected appointees. - persons who are involved in making decisions on development permits or P subdivision applications will not be entitled to sit on the subdivision and development appeal board. - staff will not be entitled to sit on the subdivision and development appeal board. P - provisions will be made for two or more municipalities to form a common i subdivision and devdopment appeal board ifthey find it advantageous to do so. m • Subdivision and development appeal boards are bound by the uses prescribed in the I statutory plans and land use bylaws. j 7.4 Municipal Government Board (MGB) m The Municipal Government Board is constituted under Part 12 of the Municipal Government r Act. The Alberta Planning Board will be eliminated. t. Subdivision appeals related to the provincial interest areas will beheard by the Municipal Government Board upon appeal from a subdivision applicant or a provincial department. Provincial appeals involve subdivisions affecting sour gas installations, major water bodies, provincial historic resources, a provincial highway ora waste treatment and disposal facility.. • The Municipal Government Board may hear intermunidpal disputes regarding statutory plans and bylaws submitted to itand will be empowered to issue board decisions regarding these disputes. 7.5 Intermunidpal Service Agency (ISA) Regional planning commissions will not bepartof the new planning legislation. Municipalities will still be encouraged to cooperate for planning and/or other purposes and to voluntarily form an organization. Such intermunidpal service agencies may: • provide one or more planning and other services for one or more member municipalities; 20 I %y • be delegated authority for subdivision and development processing and dedsions and administrative support to the subdivision and development appeal board; • establish common planning policies in an informal manner which may be adopted by individual members formally in statutory plans andbylaws; and • perform such otherduties asagreed to by the participating municipalities pursuant to the Municipal Government Act or otherlegislation. 21 ^3 8.0 REGULATIONS 8.1 Subdivision Regulation The purpose of this regulation is to provide guidelines to the subdivision approval process and ensure some consistency of process across theprovince. A number of the provisions have been amended or removed to streamline the subdivision process while others have been modified to reflect provincial policies. The subdivision process will be streamlined by: !Pf' • reducing the number of required referrals to Alberta Environmental Protection; • eliminating discretionary referrals such as Alberta Agriculture, Food and Rural Development and Alberta Labour. Other referrals may be made only where a specific issue is to be resolved with respectto an individual application; • removing standards for roadways, access and lotsizes which can best be set in municipal land use bylaws; • reducing referrals for development adjacent to a provincial highway where a Highway Management Access Agreement has been completed by Alberta Transportation and Utilities and the municipality; and, • bringing standards in theregulation into conformity with other acts to add clarity. The Subdivision Regulation will be modified to reflect provincial interest in health and safety matters. These changes will clarify expectations for subdivision applicants and approving authorities, resulting in a quicker decision process. These changes include: ipT • proposals for unserviced multi-lot subdivisions must document that the development can be provided with potable water and a suitable means of sewage disposal; • specifying development as well as subdivision setbacks from waste treatment and sour gas facilities. The Subdivision Regulation will continue to: pi • setrequirements for applicants submitting subdivision applications. • set referral and processing requirements for subdivision approving authorities; and • set standards concerning health and safety such as distances from sour gas facilities, waste management facilities and lagoons. P> 22 Gp#3 8.2 Airport Vicinity Protection Area Regulation This regulation makes special provisions for land use in the vicinity ofairports. The current (* method of requiring aseparate provincial regulation to be adopted for land around each airport ^ will be replaced with a general provincial land use regulation. is i • Land use in the vicinity ofmost airports will be managed at the local level through municipal plans and land use bylaws operating in compliance with the general provincial p land use regulation. • Theopportunity for specific provincial regulations willbe retained for international p airports. •jn 8.3 Other Regulations The Innovative Residential Area and Special Planning Area provisions ofthe legislation will be f eliminated as these needs are being met through increased municipal flexibility and responsibility. The Minister will, however, retain the right to make general regulations. Pi M 23 y te 9.0 OTHER DEREGULATORY INITIATIVES The Planning Act review recognizes the need for-decision making processes to be made more flexible and efficient. This willbe accomplished through specific deregulation, delegation of authority to municipalities to increase flexibility and timeliness, and elimination of duplication. Proposals for eliminating regulatory requirements include: • Eliminating mandatory circulation requirements for subdivision applications involving multiple lots on a title from a plan registered prior to 1950. • Repealing regulation 449/81 regarding Sherwood Park and St. Albert growth limits. Proposals for delegating and increasing municipal authority include: • Delegating authority to municipalities for plan cancellation and time extensions for Wt endorsing and registering of subdivision instruments. • Allowing the municipality, through provisions in the land use bylaw, to extend discretionary authority to the development officer to allow additions or enlargements to non-conforming buildings and uses. Delays in decision-making will be reduced by streamlining the approval and appeal process. Proposals include: • Requiring a decision on subdivisions involving pre-1950 plans (current section 86(3) of the PlanningAct) within 14 days. • Reducing the subdivision appeal period to 14 days as required for development appeals. pi 24 10.0 CONCLUSION This paper provides the major thrusts of change for a new municipally-based planning system in Alberta. The proposed changes will challenge all affected parties to adjust to a new system and in some cases a newway of thinking about conflict resolution. Ndghboring municipalities will be fully accountable to develop workable mechanisms to resolve intermunidpal and transboundary issues. Resolution of disagreements must bedone in a short period of time yet provide sufficient due process for all affected parties in order that opportunities can be realized. Although proposed changes are proposed to the Alberta planning system, the fundamental solid processes such as a system oflocal plans, public partidpation and notification, and the balancing ofindividual rights with the greater public interest remain to serve as a solid foundation for a future planning system. Existing Planning Act provisions not mentioned in this paper are expected to remain substantially unchanged. However, additional minor changes willoccur as the planning legislation is amalgamated into an expanded newMunicipal Government Act. Continued input to the proposed changes to Alberta's planning system is encouraged. Such comments would be appreciated prior to December 15,1994. w mi ) 25 .' IPU» l ^ Interim Guidelines for the Subdivision ofLand Adjacent to Steep Valley Banks „ Land Use Branch, Alberta Environmental Protection [ April 27, 1994 p Interim Guidelines for the Subdivision ofLand in Areas Adversely Affected bv River Flooding i and Erosion Land Use Branch, Alberta Environmental Protection m April 27, 1994 Interim Guidelines for the Evaluation ofWater Table Conditions and Soil Percolation Rate for P Unserviced Residential Subdivisions " Land Use Branch, Alberta Environmental Protection April 26, 1994 pi ^ Interim Guidelines for the Evaluation of Groundwater Supply for Unserviced Residential p Subdivision Using Privately Owned Domestic Water Wells I Land Use Branch, Alberta Environmental Protection June 27, 1994 | Guidelines for Use in Preparing Lake Shoreland Management Plans Alberta Planning Board W June, 1978 Proposed Action on Intensive Livestock Operations Alberta Agriculture, Food and Rural Development (under review) P 26 % PLANNING, DEVELOPMENT & LAND OFFICERS REPORT TO COUNCIL REPORT NO: DO-141-94 REPORT DATE: 1994 11 02 DATE TO COUNCIL: 1994 11 10 SUBJECT: SUMMARY OF OPTIONS AVAILABLE TO THE MUNICIPALITY IN THE PERFORMANCE OF ITS PLANNING SERVICES RECOMMENDATION: The Planning, Development and Land Department willbe re structuring to facilitate becoming its own subdivision authority as of January 1, 1995. The re-structure process will be performed by administration based upon a direction provided by Council. The options are as follows: 1) All subdivision applications to be processed byan independent contract planner; 2) All subdivision applications to be processed by the proposed Agency stemming from Yellowhead Regional Planning Commission; 3) The existing Department structure as it now stands with the option to utilize a contract plannerwhere it is necessary. An additional technical staffmember would be required. A copy ofthe new proposalfrom the Agency stemmingfrom Yellowhead Regional Planning Commission is attached for Councils reference. • The estimated costs entailed for each option is also attached. >fellowheed Regional Planning Commission UHi2IZDflJEXnl Y,\ ui;i 26 \m October 21, 1994 File: Subdivision General Jlira®raLTxnstiy Reeve and Council Municipal District of Brazeau No. 77 Box 77 5516 Industrial Road DRAYTON VALLEY, Alberta TOE 0M0 Attention Municipal Manager: Re: Subdivision Processing, Municipal Subdivision Approving Authority PI As we are all aware changes are happening within the Province to offer individual municipalities more local decision making authority; Subdivision Approving Authority fpl is no exception. Municipalities are being encouraged by the government to apply for L their own Subdivision Approving Authority. As your current Subdivision Processing m and Approving Agency, the Commission must be informed of your wishes for subdivision processing and decision making in the veryimmediate future. P There will be a number of issues and options facing your municipality as you become [ your own Subdivision Approving Authority. You could establish your own subdivision processing system or you could formally request the Commission to continue the P subdivision processing and have our office send the complete information, including planning recommendations, to your municipality for decision making. P Please consider the following when examining your options: p 1. Choosing to process your own applications: if you choose this option the I Yellowhead Regional Planning Commission will be offering a one or two day workshop on the processing of subdivision applications. Please contact m McKay, at our office no later than November 18, 1994, to let us know if your municipality is interested in sending the municipal staff member that will be overseeing the processing of subdivisions. Dates and times of the workshop P will be finalized once we have a total on the numbers involved. ...12 P.O. Box 249, Onowey, Alberta, TOE 1VO, Telephone (403) 967-2249, 967-2204 Facsimile #403-967-2252 Wl qo -2- 2. Choosing to continue having the YRPC do the processing work - but making decisions locally: If you do not want to, or do not have the available expertise to process your own subdivision applications, the Commission will continue to offer its current Subdivision Processing Services, but will send the information to your municipality for final decision. If you would like us to perform this service you will be required to formally notify us to continue processing your applications and send the relevant materials to you for decisions. Please see our future Business Proposal for an example of how this service would be delivered. (Note: existing application fees should be maintained until March 31, 1995). There are a great number of changes happening in the province and this process of transition is new to all of us. Please call with any questions or concerns that you may have and we will attempt to assist you. Note: We will remain your Subdivision Approving Authority until that authority has been formally granted to you by the province. f Sincerely, Russell Dauk Acting Manager RD/bh Yellowhead Regional Planning Commission Tnizr^rpnn rn?i (P October 21, 1994 File: Y.R.P.C. - Business Plan ,U; ut: i o6W4 I Reeve and Council p Municipal District of Brazeau No. 77 [ Box 77 DRAYTON VALLEY, Alberta P TOE 0M0 Attention Municipal Manager: P Re: The Future of the Yellowhead Regional Planning Commission and Your Planning Services Wb Although the majority of the Commission's member municipalities have formally indicated their support for the continuation of the Regional Planning Commission as a municipally owned service agency, there are still a number of uncommitted municipalities, as well as a variety of specific concerns with the proposed Business Plan. We (the office staff) have prepared a significantly revised Business Plan that addresses these concerns. The revised Business Plan is based on a series of service contracts that let you take control ofrequesting the services that you want. You only pay for those services that you require. There is no specified "Membership Fee" -just fees for services. Please review this plan. If you have any questions or concerns, we will be holding a meeting at 1:00 p.m. on November 4th in Onoway. We want all those municipalities who responded favourably to the previous Business Plan as well as all municipalities potentially interested in this new scenario to attend. Commission staff will attempt to contact you, to address preliminary questions prior to this meeting. Time is rapidly passing and we must take action to formally establish a Regional Services Agency. Your active support and input are critical at this time. Please let us know by October 31, whether or not you will be able to attend on November 4th. Sincerely, YRPC Staff RD/bh Wi P.O. Box 249, Onoway, Alberta, TOE 1VO, Telephone (403)967 -2249, 967-2204 Facsimile #403-967-2252 The following is a summary of work activities that the Commission has undertaken for your municipality. Although some of this information has been estimated, we believe that it will be of value to you when you are attempting to assess your needs and determine the quality of future planning and technical services that you may require. MUNICIPALITY: Municipal District of Brazeau No. 77 1. Approximate annual number of hours, utilized by your municipality, for Municipal Planning Services. (Not including major projects which are listed below.) A) Planning Time 380 Hours B) Technical/Graphics Time 20 Hours p> Number of Subdivisions 1989/90 37 1990/91 34 1991/92 30 1992/93 28 1993/94 35 Projects Completed in past 5 years A) Planning General Municipal Plan Land Use Bylaw Joint General Municipal Plan Buck Creek - Area Structure Plan (A.S.P.) Cynthia -A.S.P. Lindale - A.S.P. Lodgepole - A.S.P. Rocky Rapids - A.S.P. Violet Grove - A.S.P. B) Other NOTE: As each project is different, estimates of time and costs may vary considerably. Please contact us directly if you need more information about any specific projects. SUM-FORM. DOC 10/21/94 p REGIONAL PROJECTS The following is a list of some of the projects undertaken by theYRPC that are of a P regional nature; the direct orindirect benefits ofwhich may be of value to a number ofmunicipalities. iff! I 1. Environmental Guidelines for Proposed Subdivisions 2. Environmental Protection and Enhancement Act Review p 3. Participation in the Integrated Resource Planning Program 1 4. Regional Lake Classification Study m 5. Participation in the Local Development Initiatives Program 6. Miscellaneous Development Setbacks of Surface and Subsurface Installations 7. Annual Census Reports m 8. Municipal Government Act Review 9. Partners in Protection: Wildfire in the Urban Rural Interface 10. Pembina River Floodplain Management Advisory Committee p 11. Provincial Wetlands Management PolicyReview 12. Public Safety and Sour GasPolicy Review 13. Regional Base Map Preparation P 14. Regional Economic Overview 15. Regional Market Area Studies 16. Regional Plan P 17. Regional Population Study 18. Regional Strategic Economic Planning 19. Regulation of Intensive Livestock Operations Policy Review 20. Water Resources Act Review w> q+ ^ INTRODUCTION The proposed Yellowhead Municipal Services Agency Business Plan, circulated in August, has been reviewed by the Commission's member municipalities. As a part of m this review a majority of municipalities have indicated their support for the continuation ! of a regional entity that is primarily focused on the provision of municipal planning services. ip i I Although the majority of the Commission's member municipalities indicated support for the proposed business plan, it has become clear that a new organizational and funding P structure may be required to address many of the specific concerns of both the supportive and unsupportive municipalities. ^ The following changes were both directly and indirectly suggested by the Commission membership: pi I • The membership fee, based on population and municipal area, is not acceptable to a number of municipalities. Each municipality envisions the membership fee m to include a different level and variety of services: both of which are not clearly defined, therefore creating uncertainty. P • The agency must be redesigned so that the services offered are more l responsive to the individual needs of each municipality. s^ • The municipality must be able to determine, and control, the level and type of services it will receive. sS • The municipality must be able to pre-budget for planning services. F • There must be a more clear definition between the various planning and ' subdivision services being offered. Wt • Assessment services were not a primary concern to a majority of municipalities, Q however, assessment service options should be made available to those m municipalities that are still interested. •A cautious approach to Safety Code services should be taken. Although some p municipalities are potentially interested in these services, more information is 1 required prior to any firm commitments regarding the provision of these services. Given the response to the original Business Plan proposal, the Commission staff have prepared the following as a modified proposal for municipal consideration. Si if} FUNDING THE NEW AGENCY The August Business Plan included a significant portion of the potential revenue as a membership fee. We found that a number of the municipalities were hesitant to commit to this fee as they were unsure as to what services they may receive for their membership. Other municipalities were more fundamentally opposed to the concept of an established minimum fee that may not reflect the quantity of services desired. As a result of this feedback we have eliminated the concept of a membership fee. In place of the previously suggested membership fee and related fees for services, we are suggesting that individual service contracts be developed. Each contract may then be tied to the specific needs of each municipality. For example, a municipality may require a specialized study (e.g. a social and economic impact study of a new resource ip extraction industry); but may not require any other planning services except for subdivision processing. A contract could then be signed with this municipality that would include the costs of this specific study as well as a separate contract for the provision of subdivision processing services. Costs to the municipality would, therefore, be directly related to the needs of the municipality. By following this tailor-made Wl contract approach, it is anticipated that costs to municipalities may be reduced, while ensuring that the service agency will remain viable. Ultimately the viability of the service agency will be determined through municipal councils each passing resolutions of support over the next month and individual municipalities entering into service contracts. MEMBERSHIP Membership in the service agency, and therefore access to preferred hourly service rates, will be determined by the number of service packages selected and the duration of the contracts. Municipalities will be considered to be "members" (i.e. owners) of the service agency if they choose at least one of the following scenarios: Wi - 1) A municipality contracts a minimum of two service packages (to be outlined later in this report) for a period of at least one year, or in ^ 2) A municipality contracts at least one service package for a period of two years or m more- l Higher rates of hourly service will be made available to non-member municipalities and m others. pf> qV PRINCIPLES OF VARIABLE SERVICE FEES The previous section outlines the concept of membership and introduces the idea of variable fees for members and non-members. The basis for this idea is that a service agency can offer reduced hourly rates if it is able to pre-determine work demand levels to ensure that staff levels reflect work demand and that staff time is utilized most effectively. If member municipalities pre-contract specified levels of planning service the service agency can operate more efficiently and thus offer reduced hourly rates. SERVICE PACKAGES TO BE OFFERED BY THE NEW AGENCY r Because communities expressed a variety of preferences for planning advisory and related services, four types of service agreements are proposed. The following outlines m the possible service agreements. A copy of a contract for each service has been [ enclosed. m 1) Municipal Planning Services i This agreement provides for a broad choice of planning and related services on an annual P basis. Included are day to day planning advice, public advice, as well as special long L range planning and related technical and graphics services. In return for these services the municipality would be charged hourly user fees at the applicable rate. S Non-member municipalities would be billed at the rates of: $65 p/h planning $45 p/h technical/graphics p? Member municipalities, that pre-purchase service contracts would be billed at the following rates: $52 p/h planning $36 p/h technical/graphics The amount of services pre-contracted by the municipality will be determined by the individual municipality. (The Commission will advise you of your previous service use so that you may better approximate the level of services that you might need.) In the event that a member chooses to exceed the pre-purchased contract amount, the preferred member rate may be extended by a maximum of 20 hours or 20% (which ever is greater). Any additional services would be billed at non-member rates. wSl * 2) Planning Consulting and Profect Services Municipalities who do not want to enter into a Municipal Planning Services package may contract for specific projects through a Planning Consulting and Project Services p contract. This essentially allows for consulting services to be provided for a specific project over a set period of time without obligation to accept other services not desired. -) Non-member municipalities would be billed at the rates of: $65 p/h planning p $45 p/h technical/graphics P Member municipalities, that pre-contract projects would be billed at the following rates: $52 p/h planning $36 p/h technical/graphics i m Members would be invited to pre-contract projects every six months. Contracting a project at the six month interval would ensure the member municipality the preferred service rates. Projects not contracted at these intervals may be required to pay the non- P member rate. The service agency will provide a project estimate based on the specifics associated with •n the contract. Timelines for payment related to a project will be determined as part of the contract. ip) 3) Regional Planning and Forum Services This service offers the new agency's format and abilities to promote intermunicipal understanding and cooperation, primarily as a forum with related research capabilities. As well, it could collectively represent communities, as requested, on provincial committees. Each municipality would contribute funds for the service on a per capita basis. Related services may include: Forum: Use meetings to discuss matters of mutual interest to participating clients and thereby promote intermunicipal understanding and cooperation, and in doing so, seek common solutions to common problems. S) Liaison: Represent the interests of urban and rural member municipalities through input to Provincial and Federal programs and participate in Provincial studies, task forces and committees. s Information: Assemble and disseminate information of common interest to member municipalities. Regional Strategies: Prepare policy papers on a regional basis for common direction on matters of multi-municipal interest in order to assist municipalities with means of addressing economic, environmental and social matters of key significance in the region. The services, including their priority, will be determined by the Clients through their members on the Board of Directors. The extent of these services will be dependent on the fees collected from clients to provide these services. Funds for these services will be derived from per capita fees from municipal clients. The following schedule of fees will be used: pi $0.25 per capita ($100 minimum) IS I 4) Subdivision Processing Services P This service offers the continued subdivision processing services currently used by the *• majority of the Commission's member municipalities. This service would be offered for no direct charge to the municipality. Funds for this service would be derived from the subdivision applicant who will continue to pay subdivision fees to the service agency. m The processing service would include all activities from meeting with the applicant prior to application to completion of reserves, waiver, easements and caveats and up to signing final plans for registration (if so directed by the client municipality). All files P would also be stored on behalf of the client municipality. •i The municipality can make the decision on the subdivision applications, or, if desired by f the municipality, arrangements could be made for the establishment of a decision making body to examine subdivision applications. (There may be some additional costs to the municipality if an alternative decision making body is selected.) 5) Safety Code Permit and Inspection Services i This service will be pursued, however, it is not anticipated that this service will be offered within the first year unless there is significant demand. The process of accrediting the new agency under the Safety Codes Act will be investigated and possibly initiated. 6) Assessment Services In order to address the short timelines associated with the provision of assessment services the commission chose to enter into a very loose arrangement with Compass Assessment Consultants Inc. (Member municipalities are invited to contact Compass directly.) The membership of the new regional services agency may want to review the issue of assessment services. SUMMARY Each municipality may choose to enter into any combination of service agreements. The level of service, and thus municipal expenditure, can also be determined by each individual municipality. SERVICE LEVEL As each municipality will be examining its current service level to determine its potential needs for service in the future, a brief summary of past service activities has been included for your information. I feel that it is very important to discuss potential service needs with municipalities prior to any decisions being made about planning services. IMPLEMENTATION PROCESS We are hoping to have the structure of a new organization in place by January 1, 1995. Services from this agency would, however, not begin until the closure of the existing Commission on March 31, 1995. (There is no need for a municipality to contract any other planning services prior to March 31 as the existing Commission will be in place to provide services to that date and the member municipalities have already paid for that service. Why pay for a service twice?) 1PU 8^ {$ *• In order to take the actions necessary to establish an intermunicipal service agency, the m Commission staff need a commitment from municipalities by the end of November (if possible). We would then need to negotiate service contracts as soon after this date as possible. Staff are prepared to meet with individual councils and administrations in the pi immediate future to discuss future service agreements and any specific matters of concern that you may have with this proposal. P THE MUNICIPAL SERVICES AGENCY WILL RECEIVE $91,260.00, ALLOCATED TO THE YRPC AS TRANSITIONAL FUNDING, IF THE MAJORITY OF THE MUNICIPALITIES ARE IN SUPPORT. THIS FUND, AS WELL AS ANY REMAINING RESERVES CURRENTLY HELD P BY THE COMMISSION, WILL BE AVAILABLE TO THE MEMBERS OF A NEW SERVICE AGENCY. THESE FUNDS WILL BE UNDER THE DIRECTION OF THE MEMBER MUNICIPALITIES AND MAY BE USED TO ENSURE THAT AFFORDABLE PLANNING IP SERVICES ARE MAINTAINED IN THE FUTURE. THESE FUNDS WILL ALSO ENSURE THAT THERE WILL BE NO BURDEN OF DEBT PLACED ON THE MUNICIPALITIES SHOULD A NEW SERVICE AGENCY FAIL. IF THE MUNICIPALITIES CURRENTLY INDICATING THEIR SUPPORT FOR A REGIONAL SERVICE AGENCY ARE WILLING TO ALLOCATE FUNDS FOR PLANNING THAT ARE APPROXIMATELY EQUAL TO THEIR EXISTING REQUISITION, THERE IS LIKELY ENOUGH SUPPORT TO FORM A REGIONAL SERVICE AGENCY. p wt 0 COSTS INVOLVED TO EFFECT PROPOSED OPTION 1 INDEPENDANT CONTRACT PLANNER Contract Planner $75.00 to $110.00 per hr. $43,875.00 (based on $75.00) Contract ofGraphics/Technical Work: (at $45.00/hr.) $12,000.00 Costs Re: advertising, postage, long distance calls, meals, mileage $15,000.00 Special projects re: revision ofLand UseBy-Law $15.000.00 $85,875.00 LessRevenues Received from Subdivision Applications @- $20.000.00 LessMonies previously paidto Alberta Planning Board - $53.000.00 $12,875.00 pt 0^ COSTS INVOLVED TO EFFECT PROPOSED OPTION 2 ALL APPLICATIONS BEING PROCESSED BY AGENCY Planning 15 hrs. (minimum) $ 30,420.00 (based on 39 applications at $52.00/hr.) Graphics/Technical $ 10,000.00 Costs advertising, postage, long distance calls, meals, mileage $ 7,000.00 Specialprojects ie. revisionofLand Use By-Lawto conformto new Planning Act, etc. $ 10.500.00 $ 57,920.00 Less Revenuesfrom subdivision application $ 20,000.00 P LessMonies previously paidto Alberta Planning Board - $ 53.000.00 ($ 15,080.00) Wh p) p> o3 COSTS INVOLVED TO EFFECT PROPOSED OPTION 3 r EXISTING DEPARTMENT STRUCTURE WITH ONE ADDITIONAL STAFF PERSON fp) Additional StaffingRequirements: $43,290.00 (inclusiveofbenefits) - one technical staffmemeber Utilizing the Agencyfor Graphics and periodic Planning questions $10,000.00 Costs Re: advertising, postage, long distance calls, meetings ofDevelopment and Subdivision Review Board, stamps, initial set-up and training $ 8,000.00 Special Planning needs - up-date ofLand Use By-Law $10.000.00 $71,290.00 LessRevenues Received from Subdivision Applications @- $20.000.00 pi LessMoniespreviously paidto Alberta Planning Board - $53.000.00 •i' ($ 1,710.00) p^ fP P^ Wi IP M TAXATION CLERK'S REPORT TO COUNCIL REPORT NO. : TC-94-05 DATE: 94 10 27 SUBJECT: DUPLICATION OF PAYMENT ON MOBILE HOME - SCOTT AND TERRY GRAHAM RECOMMENDATION: That we reimburse the Graham's for the 1992 and 1993 Mobile Home licenses totalling $633.68. REPORT: The Graham's purchased the land dn which W\ their mobile home was located in 1991. They were paying an annual license fee prior to this time. As of January 1, 1992 Municipal Affairs assessment department assessed the mobile through the taxes. The license account should have been closed and it wasn't. They paid 1992 and 1993 license fees plus paying the taxes on the same mobile home. Terry Graham contacted the M.D. office pi mid October 1994 and informed us of this I1 I problem. I closed their trailer license account for 1994 but we still have the issue is on whether to reimburse the Graham's for 1992 and 1993. ip October 24, 1994 To: M.D. Council In regards to our mobile home license. Since purchasing our land in 1991, we have been billed by the M.D. for Mobile Home Licenses. Since we have owned our land for the past three years, we should not have been billed an additional Mobile Home Licensing fee as well as our regular land tax. We have calculated the past three years fees as follows: 1991 - $365.13 1992 - $356.88 1993 - $295.95 A total amount of $1017.96. You will find attached copies of the payed Mobile Home License reciepts. We would expect to be reimbursed the amount of $1017.96 , plus r interest. For the fact that if we owed the M.D. monies, we would be charged interest on the amount owing. We would like prompt attention taken in this matter. Respectfully Your if M Scott and Terry Graham Box 6284 Drayton Valley Alberta T7A 1R7 542-3495 pi ^^^^4^/ Q)iUUot rf &d^a^cvu JVo. 77 P.O. BOX 77, DRAYTON VALLEY, ALBERTA, TOE 0M0 PHONE: (403) 542-7777 EDM. DIRECT: 428-7826 FAX: (403) 542-7770 1991 MOBILE HOME LICENSE FEE hay 27, 199 GRAHAM SCOT BOX 6284 Account No- 000308 DRAYTON VALI fcY I ALBERTA T0E 0M0 Take»J»Ke notice that you have beenbeer assessed under the provisions of •••• , , ,-, .• j-,.k ,.v... s scan wwww, at t .s site since* rid-!l5IftBn!St08*oA9§?'vO5?nf Si r- -i • X J ,£9ent«s„?r';mst'wir withinaorc* dw*r*thirty KoSjict(30) days toof'theyour His fh'.lV?.KtfJf".?'tJi>/l,!!J}j:ii{s?»' " « >«»* '" -i««g Mobile Homes RENDEX LEADER nodel - Colour- Width 4 ,,300 i... e n ci 111 20., 100 Area 86 Year 81 Class 1 Addition:: DEC! Width 600 Length 5.600 Area Y e a r a / Class/ rade 1/3 Extra :: Width u000 Length .000 Area Year- Class/Grade / Basic Value:: 1,760-00 plus 120.00 /pi b' CI.. 2, 131.. 60 Additions 50.. 00 Extra s /Pi §3 448.00 67, 30 /pi S q ..00 Assessed • Value ! 15,957,.48 (1.364) Mill Rate '•) '•> '•) Mobi1e Hone L1 cense Fee for 1991 354.41 A r r e a r s . 00 P e n a 11 ie s .00 TOTAL DUE • ZZZ355I5IZ Provi11 ciaI Education Tax not inc1u(J ed "JS""^ 88.56 - • 1: AUb 2o 1931 08/20/91 12:32pm MH/I tr OFFICES LOCATED AT: 5516 INDUSTRIAL ROAD. DRAYTON VALLEY ©ft^^^^^e^^^fe.() 77 P.O. BOX 77, DRAYTON VALLEY, ALBERTA, TOE OMO PHONE: (403) 542 - 7777 EDM. DIRECT: 428 - 7826 FAX: (403) 542 - 7770 1992 MOBILE HOME LICENSE FEE May 00, 1992 pi GRAHAM SCOTT Account No. 000308 13 OX 6284 DRAYTON VALLEY BJ ALBERTA T0E 0M0 Take notice that you have been assessed under the provisions of the Municipal Government Act for the following mobile unit located at NW35-48-8-W5 , stall 0000, at this site since September 08, 1987: If you or your agent desire to object to your assessmentp you or your agent must, within thirty (30) clays of the date of the mailing of this notice, lodge a complaint in writing with the Treasurer of the Municipality. Mobile Home: RENDEX LEADER Model - Colour- Width 4 .300 I. e n q t h 20.100 Area 8 6 Year 81 Class 1 Addition: Width . 000 Length .000 A r e a U Year Class/Grade / Extra : Width . 000 Length .000 Area Year CIass/Grade / Basic Value: 1,760.00 plus 120.00 /m Sq. 1 ? , 1 31 . r> 0 Addition: 120.00 /m Sq. .00 Extra : 6 7.30 /m Sq. .00 up Assessed Value : 15,389.18 (1.364) Mill Rate 2 2. r> i Mobile Home License Fee Tor 199 2 34 6 41 Ar rea rs 0 0 Penalties 0 0 TOTAL DUE •5*r.-4i- 33b. 8b PI Provincial Education Tax not included 09. 72 The above Total is now due and payable and a License will be issued on payment of the above fee. Any accounts remaining unpaid as at July 01, 1992 will be levied a penalty of 1.5% per month until paid. It is an offense to occupy a mobile unit within a municipaliv.y without payment of the Municipal License fee. SKJ OR/74/9? 1:49PM HH/I TC j?Fft,88 OFFICES LOCATED AT: 5516 INDUSTRIAL ROAD , DRAYTON VALLEY M. 77 P.O. BOX 77, DRAYTON VALLEY, ALBERTA, TOE 0M0 PHONE : (403) 542 - 7777 EDM.DIRECT: 428-7826 FAX: (403)542-7770 pi 1993 MOBILE HOME LICENSE FEE May 10, 1993 RRAHAM SCOTT' Account No. 00030 8 JOX 6284 URAYTON VALLEY ALBERTA *0E 0M0 Jake notice that you have been assessed under the provisions of r:he Municipal Government Act for the following mobile unit located it NW35-48-8-W5 , stall 0000, at this site since September 08, 1987. If you or your agent desire to object to your assessment, you or your agent must, within thirty (30) days of the Nate of the mailing of this notice, lodge a complaint in writing ;ith the Treasurer of the Municipality. Mobile Home: RENDEX LEADER Model - Colour- Width 4.300 Length 20.100 Area 8 6 W Year 81 Class 1 P» Addition Width 000 Length .000 Area Year Class/Grade / Extra Width 00 0 Length .000 Area Year Class/Grade / Basic Value 1,900.00 plus 150.00 /m Sq. = 14,86 4 .£.0 Addition 150.00 /m Sq. = .00 Extra 85.00 /fn S q . = .00 Assessed Value 13,686.04 (1.354) Mill Rate 20.99 Mobile Home License Fee for 1993 287.27 Arrears .00 Penalties .00 TOTAL DUE Y87T27IE, <29T-?^ Pi Provincial Education Tax not included 5 7 .7H above Total is now due and payable and a License will be ued on payment of the above fee. Any accounts remaining unpaid at July 01, 1993 will be levied a penalty of 1.5% per th until paid. It is an offense to occupy a mobile unit within unicipality without payment of the Municipal License Tee. &P3 jpH \{ AUG 17 1993 nn/17/95 AsnAPM mm/up *?• OFFICES^CATED AT: 5516 INDUSTRIAL ROAD , DRAYTON VALLEY a REPORT TO COUNCIL DATE: 94 11 03 SUBJECT: UTILITY ACCOUNTS RECOMMENDATION: That the following arrears be added to the respective tax roll under the authority of Section 309 of the Municipal Government Act. REPORT: jB) Two letters have been sent to these people and no response has been received either by way of letter or cash receipt. A third letter has been sent to these people, SP advising them that this matter would go before Council on October 26, 1994. These utility users are the property owners and are charged for sewer only, making it difficult to discontinue service. NAME TIME IN UT # ROLL # BALANCE ARREARS FREEMAN, L. 6 MONTHS UO2470 3249 $ 26.96 KALISCHUK, W&J 10 MONTHS S01520 448 $199.64 Pi PI m w\ iipl Ijp TAXATION CLERK'S REPORT TO COUNCIL REPORT NO. : TC-94-06 DATE: 94 11 03 SUBJECT: ASSESSMENT SERVICES SI REPORT: Since our assessment services through Municipal Affairs will be non-existent effective January 6, 1995, we have tendered out this service. The Town of Drayton Valley, Village of Breton and Village of Evansburg have also joined in with our jp proposal. The proposals were to be in our office October 31, 1994 and we have set up a meeting with the above municipalities for November 4, 1994 at our office to go over them. At this point in time it would be premature to give you a recommendation but the following are the companies and their costs at which they can supply this service. pi 1. Compass Assessment Consultants Inc. 1995 Annual Assessment $ 80,400 (inc. oil & gas 35,000) 1996 General Assessment $127,400 (inc. oil & gas 33,000) pi 1997 Annual Assessment $ 75,000 (inc. oil & gas 33,000) I 1998 General Assessment $ 85,500 (inc. oil & gas 33,000) 4 Year cycle 2. Capital Region Assessment Services Commission 1995 Annual Assessment $ 86,880 IP) (inc. oil & gas 34,000) r 1996 General Assessment $ 86,880 (inc. oil & gas 34,000) 1997 Annual Assessment $ 86,880 (inc. oil & gas 34,000) 4 Year cycle si Pi Wi III £ TAXATION CLERK'S REPORT -2- pi 3. Municipal Assessment Services Group 1995 Annual Assessment $ 92,880 (inc. oil & gas 26,200) 1996 General Assessment $ 78,920 (inc. oil & gas 26,200) 1997 Annual Assessment $ 71,723 (inc. oil & gas 26,200) r 4 Year cycle 4. IMAC (Oilfield only) jpi 1995 Annual Assessment $ 23,060 1996 General Assessment $ 27,350 1997 Annual Assessment $ 23,060 4 Year cycle Once we have discussed the proposals with the other municipalities, we will be in a position to give Council a recommendation for assessment services. inn Wt jpl MUNICIPAL MANAGER'S REPORT TO COUNCIL DATE: NOVEMBER 10, 1994 P SUBJECT: COMMUNITY FOUNDATION RECOMMENDATION: THAT COUNCIL FORMALLY APPROVE THE REEVE'S PARTICIPATION IN THE CREATION AND ONGOING OPERATION OF THE COMMUNITY FOUNDATION REPORT: An effort of several individuals in the area to formally establish a community foundation have met with success in that a draft of bylaws (copy attached) to be adopted by this organization have been prepared. The proposed membership of the Foundation's nominating committee is listed on page 1 of the attached bylaws. The Reeve for the M.D. has been included in the Committee of Nominators. Such a request is subject to the approval of Council. As proposed the Foundation will operate at no cost (other than any Honorarium paid) to the Municipal District. B) H3 S) BY-LAWS OF THE DRAYTON VALLEY COMMUNITY FOUNDATION NAME 1- This society shall be known as 'The Drayton Valley Community Foundation." DEFINITIONS 2. Unless the context otherwise requires in these by-laws, (a) "Administrator" means the administrator appointed by the Foundation. (b) "Board" means the Board of Directors of the Foundation. (c) 'Town" means the Town of Drayton Valley in the Province of Alberta. (d) "M.D." means the Municipal District of Brazeau in the province of Alberta. p (e) "Committee of Nominators" shall mean and include: (i) the mayor of the Town. (ii) the Reeve of the Municipal District of Brazeau. (iii) the Staff Sergeant of the local R.C.M.P. Station. 1 (iv) Member of the Legislative Assembly-Drayton Valley Constituency. (v) Member of Partiament-Yellowhead Constituency. (vi) President of the Ministerial Association of Drayton Valley. HI (f) "Conflict of Interest" shall mean and include: P (i) circumstances whereby a board member has membership of a group, I organization, ora society applying for orbeing considered as a donee, and p (ii) as otherwise determined bythe Board of Directors. ^ (g) "Foundation" means the Drayton Valley Community Foundation. r(h) "Qualified Donee" means a qualified donee as defined in the Income Tax Act (Canada) as amended form time to time hereafter and including: m (i) registered charities; (ii) registered Canadian amateur athletic associations; S) (iii) certain housing corporations resident in Canada thatwere formed exclusively to provide low-cost housing for the aged; and (iv) Canadian municipalities. ?PI 0* (i) "District" shall mean the Town and such parts within the boundaries of the M.D. of Brazeau in the Province of Alberta. PURPOSE T 3- The purpose of the foundation is to solicit and accept charitable gifts to build a i community; thereby enhancing the quality of life. • 4. The object of the Foundation is to use the income generated by the funds entrusted to it, i together with such portion of the capital of such funds for charitable, philanthropic, humanitarian, educational, recreational, cultural and benevolent purposes in the District. p? 5. The Foundation is organized and shall operate as a non-profit society. All donations and any of the income derived therefrom shall be applied only to the non-profit charitable purposes and objectives of the Foundation and its administrative and operational costs. No part of the income or property of the foundation shall be distributed to a member, director or officer either during the existence of the Foundation, or on or after its liquidation. MEMBERSHIP 6. The membership of the Foundation shall consist of seven (7) to twelve (12) Board of Directors appointed by the Committee of Nominators as herein provided. p COMMITTEE OF NOMINATORS i 7. (a) Within four weeks of the incorporation of the Foundation, the Mayor of the Town shallftc m a date for the firstmeetingofthe Committee of Nominators, and thereafter fix a date twice j in each year or as required for a meeting of the Committee of Nominators. (b) The majority of members present shall constitute a quorum for the Committee of p? Nominators and the Committee may act by a majority of its members present ata meeting. i (c) Each member of the Committee shall have one vote on the nomination and appointment p of each vacancy to be filled. j' (d) At the initial meeting of the Committee of Nominators the Committee shall nominate and p appoint three persons to hold office asmembers of the Foundation for a term of two years, [ three persons to holdoffice as members ofthe foundation for a term of eighteen months, t and three members to hold office as members of the foundation for a term ofone year. r(e) At each subsequent meeting of the Committee of Nominators, and at any additional meeting of the Committee of Nominators requested by the Board, the committee shall nominate and appoint such members as are required to fill any vacancies created by a p member ceasing to be a member prior to the expiration of the member's appointed term I and to succeed members whose terms have expired, and, except for the appointment of persons to fill vacancies, all appointments of members shall be for a term of two years. j (f) When a member hasbeen nominated and appointed tofill a vacancy, theappointment shall be for the balance of the previous member's term. s^ / \^ [ (g) The persons appointed to membership in the Foundation shall be selected from the individuals who, in the opinion of the Committee of Nominators, have evidenced an interest p in the welfare and well-being of the residents of the Town and the District and the objects I of the Foundation. pi ' BOARD OF DIRECTORS p 8.. All persons upon being appointed to membership in the Foundation shall thereupon j become voting membersofthe Board and shall serve without remuneration. ip) 9.. The powers of the Foundation are vested in and shall be exercised by the Board, and j without restricting the generality of the foregoing, the Board may (i) establish criteria for the receipt, investment and donation of funds; (ii) stablish such committees of the board as it deems proper to establish and include in the membership of such committees, persons who are not members of the P foundation; (iii) establish by resolution, the terms of reference of all committees; 'iS4 (iv) establish policies andmake by-laws, resolutions, rulesand regulation not inconsistent i with any of the provisions of these by-laws, touching or respecting any or all of the aforesaid powersof thefoundation or of the Board, and also in respect of all matters pertaining to the business, meetings and proceedings of the Foundation and the board; (v) at its first meeting, and at each annual meeting thereafter, appoint an auditor ofb foundation; (vi) approve the audited financial statements, the annual budget and the annual report IP of the foundation; (vii) be required from time to time to pay the costs of administering the affairs of the P Foundation; and (viii) amend the by-laws as provided for. 10. The term of membership of any member of the Foundation and the entitlement to hold a position as an officer or director shall immediately terminate PI •I (i) upon death, resignation or ceasing to reside in the District; r(ii) upon being absent from three consecutive meetings of the Board without reasons satisfactory to the board; m (iii) by resolution oftheBoard, when in theopinion ofthe board, a member is guilty of f gross misconduct, whether in connection with the affairs of the Foundation or " otherwise, or is in ofConflict of Interest; or S* (iv) by resolution of the Board, when in the opinion of the Board, a member is subject to any incapacity which may prevent such member from discharging the required ^ duties for six (6) months or more. (v) No member may transfer membership to another person. (vi) A resolution signed by all of the Directors as such shall be as valid and effectual from the date of such resolution as if it had been passed at a meeting of the board duly constituted. OFFICERS 11. At the last meeting of the Foundation and at the annual meeting of the Foundation in each yearthereafter, the Foundation shall electfrom its members an executive committee which shall consist of a Chair, a Vice-Chair, a Secretary and a Treasurer. 12. The Chair (a) shall prepare agenda for, call and preside at all meetings of the Foundation; (b) shall take an interest in the affairs of the Foundation; and (c) shall be an ex-officio member of all committees appointed by the Board. 13. The Vice-Chair shall act as the Chair in the absence of the Chair and when so acting will have all the power and authority of the Chair. 14. The Treasurer shall be responsible for ail financial affairs of the Foundation and shall (a) ensure that proper financial records are maintained, following accepted accounting procedures; (b) make regular financial reports to the board; (c) monitor the spending of the Foundation to ensure that the budget is not overspent; and (d) draft, in consultation with the Chair, an annual budget for presentation to the Board. (e) pay accounts and distrubute or release funds from the Foundation as approvedtin time to time by the board.; 15. The Secretary shall attend at and be responsible for (a) the recording of minutes of ail meetings of the board and of the Foundation; (b) the handling of all official correspondence pertaining to the board and the Foundation; and (c) sending out all notices of meeting of the Foundation and the Board. \\ ADMINISTRATION OF TRUST FUNDS 16. Funds available to the Foundation shall be used to effect the object of the Foundation. 17. Reasonable administrative and operational expenses as established in the annual administration and operating budget of the Board, and incurred by the Board, may be charged against all funds on a pro-rate, or such other basis as the Board considers equitable. SOLICITATION AND ACQUISITION OF FUNDS 18.. (1) The Foundation shall have the power (a) to encourage the contribution of funds from any person, society, corporation, municipality orgovernmentagencywhich the Boardin its discretion deems advisable; (b) to receive from, to hold in trust and invest, any money from any registered Canadian charity or organization, for and on behalf of such organization; S) (c) to accept gifts, grants, legacies, devises or bequests of real or personal property of every nature and kind whateverand whereversituate; as deemed reasonable by the board; (d) to use and distribute such portions of the funds available to the Foundation as the board deems proper, to advance the objects of the Foundation; (e) to pledge, mortgage or otherwise encumber any of the property of the Foundation, or any interest therein; (f) to invest any money of or in the possession of the Foundation (i) in any property in which a trustee may investtrust money, pursuant to the laws of the Province of Alberta, and in particular, the Trustee's Act of Alberta; and (ii) pursuant to any order of a Justice of the Court of Queen's Bench of Alberta. (g) to have the custody and management of all or any of the property of the Foundation carried out by one or more trust companies, banks, investment counsellors orotherfinancial institutions or agents in such manneras the Board may deem proper; (h) to lease any real property held by the Foundation; (2) The board may reject gifts, grants, legacies, devises or bequests of every nature or kind when such gifts, grants, legacies, devises or bequests, or the terms under which they are proposed to be given to the foundation are not consistent with the objects and purposes of the Foundation. 19. The Board may in its absolute discretion, use and apply the funds, bequests and gift for purposes as it may deem proper and consistent with the objects of the foundation without direction or discretion. W) SI As a condition of the foundation accepting any donation or bequest, the provisions of these by-laws shall be deemed to have been assented to by every donor of any gift to the Foundation. 21. Any donation which by its terms is given, conveyed, transferred, demised, bequeathed, devised or otherwise disposed of to any organization described as (a) "the Drayton Valley Foundation", (b) "the Drayton Valley & District Foundation", or p (c) by any form of words which shall be sufficientto indicate the intentions of the donor to contribute presently or prospectively to a fund or foundation of the general characterincorporated bythese by-laws, may be accepted by the Foundation asfully and effectively as though "The Drayton Valley Community Foundation" was named in the terms of the donation. 22. When a donation of any property of any kind has been made to the Foundation by a trust to take effect at a future date, the Board is empowered to accept and exercise any powers of appointment, settlement, or distribution with respect to the income in whole or in part derivable from such property in the interim, and also the powerto nominate executors and trustees in the manner provided in the instrument creating the trust TRUST FUNDS 23. The Foundation will accept funds in trust for custodian and investment purposes from a non-profit society or group under reasonable terms and conditions as accepted by the ip Board. CUSTODIAN 24. The Town of Drayton Valley will assist the Foundation with administering and maintaining financial records , and other responsibilities as delegated by the board. INVESTMENT MANAGER 25. The Board will appoint an investment namager when deemed required by the Board to oversee the investment of the Foundation's capital. P MEETINGS The Board 26. The Board shall hold not less than one general meeting in each quarter of each year at a time and place to be determined by the Board at its initial meeting following the annual appointment of members, and may be changed by the Board from time to time st the Boards discretion. iisi \l1 27. Special meetings of the Board may be called at any time by the Chairman, or in the absence thereof by the Secretary at the request of any three members of the Board, upon twenty four hours notice being given orally, by telephone, electronic communication or in writing. 28. The Board may meet in committee of the whole and exclude the press and the public. Rules of Order 29. Unless otherwise provided in these by-l;aws, Roberts Rules of Order shall govern the conduct of the meetings of the Foundation and its Board. Committees 30. Committee meetings shall be held in camera. REVENUE 31. The fiscal year of the Foundation shall commence on January 1 in each year. 32. Each member of the Board shall be entitled to examine the books and records of the Foundation at any time. DOCUMENTS AND SEAL 33. The Board shall authorize a seal to be used by the Foundation for the formal execution of such documents as the Foundation or Board may direct. The Treasurer shall have custody of the seal at all times and shall affix the seal to documents as directed by the Board. 34. All documents executed under seal on behalf of the Foundation shall be signed by any tar of the Chair, Vice-Chair, Secretary or Treasurer. LIQUIDATION OR WINDING UP 35. In the event of the liquidation, dissolution or winding up of the foundation, the property of the Foundation shall be distributed as follows; (a) where funds are held by the Foundation in trust for and on behalf of any organization, all such funds shall be returned to such organization; |p (c) for the objects and purposes stated in these by-laws; or (d) as otherwise directed by a Justice of the Court of Queen's Bench of Alberta. p» p) \f> fBI AMENDMENTS 36. Any amendments to these by-laws may be adopted by a vote of not less than 75% of the board members, providedthat written notice of the proposed amendment and date of such meeting shall have been given to the members at least twenty-one days prior thereto. si pi p! Wb \?\ w\ MUNICIPAL MANAGER'S REPORT TO COUNCIL DATE: NOVEMBER 10, 1994 SUBJECT: EDMONTON WASTE MANAGEMENT PROPOSAL RECOMMENDATION: THAT COUNCIL DECIDE TO APPROVE THE SUBMISSION p FOR A WASTE MANAGEMENT PROPOSAL, OR WITHDRAW j SUPPORT FOR IT. pT REPORT: A formal decision by this Council should be j made after the outcome of the Nov. 8th meeting in Cynthia has been determined. p Soil test results will be available prior to the Cynthia j meeting which is scheduled for 7:30 pra. on Tuesday, November 8. V WW M IP ALBERTA ENERGY Office of theMinister October 18, 1994 I Dear Stakeholder: rl am pleased to provide by way of attachment to this letter a copy of the report titled Enhancing the Alberta Advantage: A Comprehensive Approach to the Electric Industry, which I filed F today in the Legislature. The report contains the consensus view ! of a multistakeholder Steering Committee for replacing the Electric Energy Marketing Act (EEMA) and making changes to our province's P electric industry. For more than four years, we have had extensive consultations P and discussions on EEMA and the electric industry generally. These discussions have not been easy for anyone, including government. m The issues are complex and the different points of view are f strongly held. For the first time ever, however, we have a consensus for action. This is a very positive development and I F know it could not have been possible without the hard work and I spirit of co-operation we have had not only from the Steering Committee members but the organizations they come from and many r other groups as well. I welcome your comments regarding the proposed changes. Comments should be submitted directly to the Electricity Branch of the Alberta Department of Energy at the address listed in the report. The deadline for receiving comments is November 18, 1994. It is the government's intention to announce by year's end the changes it will introduce. . . . /2 228 Legislature Building, Edmonton, Alberta, Canada T5K 2B6 Telephone 403/427-3740 O Printed on recycled paper - 2 - m The Steering Committee was asked to identify not only a replacement for EEMA that would be fair to all consumers but p structural and regulatory reforms to enhance the efficiency and competitiveness of the electric industry. We would appreciate receiving any comments or suggestions you may have for improvements i to the proposals that would be in the best interest of the province as a whole. Also, if you do submit comments, please indicate m whether they are to be kept in confidence. I have discussed the proposals with members of the Mayors * p Advisory Committee, a committee I established in January this year. [ It includes the mayors of the cities of Calgary, Edmonton, Fort McMurray, Grande Prairie, Lethbridge, Lloydminster, Red Deer and rthe Town of Peace River. It also includes leaders of the Alberta Association of Municipal Districts and Counties and the Oldman River Regional Planning Commission. The elected municipal leaders f on the committee believe the package of proposals is ready to be ^ released. P It is extremely important that we recognize the positive momentum that has been achieved. If there is anything I can do to m be of help in this matter, please do not hesitate to get in touch ! with me. Yours tru (Mrfe.) Patricia L. Black Minister of Energy Attachment PLB/lh m) W\ ECONOMIC DEVELOPMENT AND TOURISM ill Provincial Building, 111-54 Street, Edson, Alberta T7E 1T2 Tel: 723^-8229 ^Telefax: 723,-8240 ,j;! .v." •"""•'•'•91 ^ ''' :'i' S» October 19, 1994 Mr. Ed Lambert Reeve Municipal District of Brazeau BOX 77 DRAYTON VALLEY AB TOE OMO Dear Mr. Lambert: Please find enclosed information on the Report Card on the Rural Development Initiative. If you have any questions, please do not hesitate to contact me. Yours truly, Allen R. Harlton Regional Business Counsellor cl pi © Printed on Recycled Paper • ;; W - f ;ro..;. MUNICIPAL AFFAIRS -'--ij < , CityCentre, 10155 - 102 Street, Edmonton, Alberta, Canada T5J 4L4 • In Replying Please Quote: October 26, 1994 • Dear Municipal Administrators: A "Report Card" on government actions in support of the Rural Development Initiative (RDI) has recently been released by Alberta Agriculture, Food and Rural Development. These actions were initiated by government departments in response to i recommendations of the Minister's Council on Local Development, as outlined in the Council report "Partners in Stewardship". A copy of the "Report Card" is attached for your information. In summary, the "Report Card" outlines programs and services established to meet requests for changes to the way government supports local needs. The programs • and services are structured to provide a more accessible and responsive government. And, a more coordinated and less restrictive government that supports community revitalization, and helps communities to help themselves. pi Should you have any questions on information contained in the report card or wish to obtain more details on the programs and services please contact: Keith Price, Chairman • Rural Development Action Team 7000 - 113 Street, Edmonton, Alberta T6H 5T6 427-5341 Yours truly, • Dennis W. Woolsey Manager // Administrative Support • i ^x* REPORT ON THE RURAL DEVEtcJ>MENT iNlTlAtiVE In December 1992, Premier Klein assigned leadership of the Rural Development Initiative to the Minister of Agriculture, Food and Rural Development with shared responsibilities in all departments. The Initiative is to: define the role of the Government ofAlberta in rural community revitalization; highlight actions the Government should take in that role; and develop and deliver initiatives to meet the needs of smaller communities. Initial plans call for: . identifying existing programsand services that support community action; . adjusting these programs, making them more supportive of communities; . developing a communications plan; . assigningan "Action Team" to implement the Initiative; . re-examining ofthe role of Regional Planning Commissions; . enhancing entrepreneurial and leadership training; . improvingaccessto business information; . enhancing the "one window" concept. The plan was based on recommendations ofthe Minister's Council on Local Development as reportedin "Partners in Stewardship." The report outlines ideas and suggestions that community leaders provided through public consultations. The leaders identified the role of government as well as priorities for community revitalization. They felt the role ofgovernment should be"only to provide services that communities cannot efficiently and effectively provide for themselves." This goal iscomplicated because ofthe differing abilities and needs of individual communities. Changes in government structure weresuggested; government was considered large, unfriendly and difficult to access. High priority was placed on providing local authority for program decisions, easing access /dlberra togovernment programs and combining single-focus programs and AGRICULTURE, FOOD AND RURAL DEVELOPMENT grants under "umbrella" programs. • Response has been . Twenty eight government departments were combined into 17 ministries. Boards and agencies are being streamlined. broad based: • Many services have been privatized to reduce the size of government Government has been and to improve access. For example, Alberta Registries provides streamlined privatized one-stop delivery of many services such as motor vehicles licensing, and title searches. Liquor outlets have also been privatised along with other, less well known programs. . Alberta Agricultural Development Corporation and Alberta Hail and Crop Insurance Corporation were merged into the Agriculture Financial Seivices Corporation (AFSC). District Agriculture offices have been amalgamated and many combined with AFSC to provide complete "one-stop shopping" for agriculture services. Administration has been reduced by consolidating the number of regions from six to five. "One Window" Concept . Alberta Financial Services Corporation and the Federal Farm Credit Corporation have located six offices together as a test of further developing the "One Window" Concept. . "One Window" access to Environmental Protection and Enhancement Department services, includinglicences, permits and approvals under the Alberta Environmental Protection and Enhancement and the Water Resources Act is being instituted. . The Community Development Department was created to support the developmentof sustainable communities by building local capabilities. Community based, customer driven services support Albertans to clarify questions key to their future, develop the capacity for locally directed community action, and deal confidently with change, by uniting the efforts ofpeople in the communitywith government and privatesectorpartners to improve the economic, social and cultural conditions. . Family and Social Services restructured to place Regional Directors in a position to bringforward rural concerns and issues more directly by makingthem members ofthe department's Executive Committee. . An electronic directory ofgovernment programs and serviceshas been prepared. Soon any government office will be able to give information and contacts for all government programs. Communities will have access to the directory to help them determine who in government they need to contact for specificinformation or assistance. The Minister's Council indicated Albertans appreciate regionalized government services, but would like more interdepartmental coordination in program delivery. Coordinatedboundaries for all departments, a team approach to service delivery and a single focal point ofcontact were requested. The Action Team has developed principles and criteria and is workingon implementation plans. Health services are being integrated under 17 Regional Health Authorities. Each Regional Health Authority is responsible for planning and delivering health services within that region. Oneofthe mandates of the initial Regional Health Authorities is to establish mechanisms to solicit community advice, and to encourage communities to develop Community Health Councils. Community Health Councils will provide an opportunity for specific local concerns to be raised with the Regional Health Authority. •tf> REPORT CA#D ON TH Local authority has been Municipal Affairs is encouraging Improvement Districts to incorporate and manage their own affairs. Several Improvement enhanced Districts recently completed the process of incorporation and others are actively pursuing incorporation status. Improvement Districts are assuming increased local government responsibilities including road authority, assessment, taxation, finance, tax recovery and siting of intensive livestock operations. A new Municipal Government Act will come into force January 01, 1995 giving municipalities increased authority and greater flexibility to respond to changing local needs. A number of municipal grants previously administered under five different programs have been consolidated into one unconditional grant program administered by Municipal Affairs. Advanced Education and Career Development is introducing a revised funding formula and including a new Access Fund designed to make programs in post-secondary institutions more responsive to I labour market needs. Advanced Education and Career Development will encourage greater adaptability and flexibility in program design and delivery to bring educational opportunities to Albertans in non-traditional settings. The introduction of school based management will give principals, teachers, parents and community leaders greater say in the day to day operation of rural schools. Schools will develop plans and budgets, in consultation with the school council and the community, to guide how funding will be used. Parents and teachers will have greater involvement in decisions affecting the education of students and schools will be more accountable for student achievements. Access to opportunities Communities asked for help to become selfsufficient, to contribute to Alberta's labour market and to be involved in planning at the early stages. The Government has responded: . Group consultations have been held across the province. Major consultations and the Review ofAlberta's Scheduled Business Policies, the review of Alberta's scheduled business policies and Creating Tomorrow, involved thousands of Albertans. The Tax Reform Commission reviewed Alberta's taxation system with full public consultation. A provincial and ten regional round tables on Health have been completed. Now consultations are underway on child welfare, education, post secondary education and other government programs. . The Business Initiatives to Alberta Communities Program helps fund community promotions. Partnerships with major cities enable smaller communities to increase their impact. The promotions in the rural areas around Edmonton and Calgary are examples. :. RE P0 RT CARD ON; t HE RURA%fr^ Access to opportunities Alberta Health initiated the Rural Physician Action Plan to make (continued) rural medical practice more attractive to physicians. It includes: rural rotation for medical students; training opportunities for rural physicians to expand their skills; expanded opportunities for regional medical conferences and teleconferencing; support for rural physicians to attend short-term training at universities, urban or regional hospitals. A study to examine strategies that Alberta communities can use to successfully attract and keep physicians also was funded by Alberta Health and co-managed with NADC and the Rural Development Action Team. Economic Development and Tourism streamlined the Business Immigration Program to make it more accessible to rural communities. Rural Career Development Centres are moving toward a fully integrated service delivery system including all federal and provincial labour market programs. "Training-On-The-Job" provides skill training and work experience for Social Allowance Recipients and others with barriers to employment. Employable social allowance recipients are matched with private employers to learn skills through job experience. Rural employers have been very receptive to this program. Family and Social Services provided the Alberta Community Employment Program. Employable recipients of social benefits are placed with municipalities and non-profit agencies on six month work projects, enabling them to learn skills, gain work experience and change negative stereotyping. The Northern Alberta Job Corps provides employment development services to employable recipients of social benefits not yet ready for unsupported job placements. The Northern Alberta Development Council has focused attention on aboriginal issues and sponsored a conference on Fish and Wildlife opportunities in the north. Apprenticeship is a system of training that provides the skilled workers needed by industry. Initiatives that have an impact on rural communities include the Registered Apprenticeship Program (RAP) which helps young people more easily make the transition from school to work. A pilot project in competency based apprenticeship training (CBAT) has successfully used a new instructional approach which allows each apprentice to progress through training at a rate determined by his or her capability. Advanced Education and Career Development's Employment Alternatives Program provides employable social allowance recipients facing barriers to employment with counselling, training in basic life skills, foundation skills, job search techniques and/or placement services. 1 \fto repor; D ESi E L O PMEN f I NIT IWT I VE Leadership and The new Career and Technologies Studies (CTS) Program will prepare young people better to enter the workplace. The program community development will allow more work experience opportunities and provide students skill training with more awareness of career opportunities. Agriculture is one of • the 24 career options in the program. Alberta's trained Community Development Officers, located throughout the province, are working with Albertans to provide leadership and community development skill training which effectively meets individual community needs and capitalizes on local strengths. Advanced Education and Career Development ensures the development and functioning of an effective adult education and training system responsive to the needs of Albertans. Increased access to quality learning opportunities to meet the needs of adult learners is a key consideration. Community Development supports local leaders by providing a process for helping people picture the kind of community they want for the future. It helps guide them to make wise choices that reflect community values and self-initiative. Community Development provides training support for leaders to help others assume responsibility for getting things done using a deliberate plan for action that specifiesgoals, establishes timelines and evaluates progress. Leadership training continues in Agriculture, Foodand Rural Development through 4-H, and Agriculture Education and Community Services.Twenty-four Rural Development Specialists were recentlyappointed and located throughout the province, ten of them specializing in leadership development. Business opportunities Counselling Economic Developmentand Tourism offers business counselling to individuals and communities through centres across the province. • A mechanism to access capital A pilot project involving local development bonds will be available. The bonds providea vehicle for communities to poolcapital to invest in local projects. Action on agricultural issues "Partners In Stewardship" called for speedy action on issues facing agriculture. These issues are difficultbecausemany arise outside Alberta. They include trade barriers, federal policies, and subsidized competition. The Government has pursued negotiated solutions at • provincial, national and international levels. The new GATT and NAFTA agreements will giveincreased access to world markets for Alberta agriculture products. • REPORTCA RD O N t H E RU R At DEVELOPMENT IM-UATIVE- Business opportunities Diversification opportunities. (continued) Information on diversification opportunities is available through the "Communities On The Grow" initiative. Seven new publications are available: - Ideas For Community Development - Business Visitation - Identifying New Opportunities - Import Replacement - Business Directories - TipsForEffective Community Marketing - Small Business Incubators Tourism opportunities The proposed Special Places 2000initiative focuses on the completion of a protected areas strategy. Designated areas representative of the diverse and unique landscapes of the province have the potential to attract Albertans and visitors. Development of a protected areas strategy positions Alberta to take advantage ofthe economic benefitsof the growing eco-tourism industry. Protected areas help provide the basis for wildland recreation based businesses such as trail riding, backpacking and wildlife viewing. At the same time, existing businesses are supported, and adjoining land can increase in value. Alberta has joined the Canadian Heritage RiverSystem Program. Our participation begins with a study ofall majorrivers.The program will encourage people to get involved in the protection, enhancement and use of our river resources. The public is encouraged to get involved as are industries, municipal government and landowners. This project can lead to enhanced tourism opportunities. Modern, responsive communications systems Rural communities need communication systems that will provide responsive emergency services and enable them to use modern technology. The Government has enhanced toll-free access to government throughout the province, developed a telecommunications strategic plan, and is preparing a plan for rural access to the 911 emergency telephone system. Alberta Economic Development and Tourism provides toll-free access to the "Business Line" for businesses anywhere in Alberta. The business line gives guidance, information and referral on business management concerns. A toll-free career information hotline is available to provide information and assistance. Alberta was the first province to join the Open Bidding Service which makes federal and provincial government procurement opportunities available to businesses electronically. This innovation makes tender opportunities available to all businesses no matter where they are located. Alberta Community Development is moving to implement a province-wide information accesssystem through all municipal libraries. ~ REPORT CARD ON THE RURA l^^ \V> . ... BUSineSS Opportunities While the government of Alberta has made significant progress in (continued) addressing the recommendations outlined in "Partners In Stewardship," much remains to be done. Rural Development is an ongoing process to which the Government ofAlbertahas committed its support. These priorities include: - Improving access to learning opportunities includingaccredited post-secondary courses. - Improving opportunities to learn entrepreneurial skills. - Improving the quality of information about careers and job opportunities, business and investments. - Coordinating delivery of all services for children. - Strengthening partnerships with municipalities. - Meeting the need for modern communications and information technology in Alberta's rural areas. - Deregulation to reduce costs and speed decisions. - Creation of "one window" access to employment and training initiatives. - Assisting new business start-ups by providing business counselling, entrepreneurial training, improved informationand other services. - Supporting local economic development initiatives by providing training, advice and business information to local businesses, organizations and municipal leaders. - Developing alternative health servicesdeliveryto rural/remote communities. - Supportingthe development of autonomouslocal government by delegating authority and increasing the decision making power of individual municipal councils. - Providing assistance for communities to develop Youth Justice Committees. - Designating native liaison Crown Prosecutors to better deal with native justice issues. To remain responsive to the needs of rural Alberta, this program requires continued input from your community. Contact: Keith Price Chairman Rural Development Action Team 7000 -113 Street, Edmonton, Alberta T6H 5T6 \?3 VILLAGE OF BRETON, P.O. BOX 480, BRETON, ALBERTA TOCOPO TELEPHONE: 696-3636 P! i W) October 21, 1994 $P) Municipal District of Brazeau #77 Box 77 Drayton Valley, Alberta T7A 1R1 ATTENTION: Layne Johnson, Municipal Manager Dear Layne: RE: Breton Centra-Plex Thank you for your letter dated September 16, 1994 regarding the Municipal District's approval of a $150,000 contribution toward the Breton Centra-Plex. m We are pleased to have Jim Coombes as a member of the Building Committee. He is and will be invited to all fiB Building Committee meetings. The Fundraising Committee held its first meeting on October 11, 1994. The Committee is as follows: Chairperson: Rodney Barrett Secretary: Arlynn Miller Members: Darren Aldous, Neil Durrant, Maria Raasch, George Tryon, Linda Wall and Joan Wynnyk The next Fundraising Committee meeting will be held on October 25, 1994 in the Council Chambers of the Carolyn Strand Civic Centre at 7:30 PM. If you or Council are aware of individuals who may be interested in serving on this worthwhile project please have them contact the Village Office or any of the Fundraising Committee members. iS> V A The Finance Committee for the Breton Centra-Plex has also been identified. The members are Darren Aldous, Louise Meinczinger and Linda Wall. All transactions relating to the Breton Centra-Plex will be handled by the Finance Committee. Sincerely, Kevin E.J. Greig Municipal Administrator KEJG/cf cc: Jim Coombes, Councillor tp p jp pj p? s. 403-542-5327 Tel. \3 403-542-5753 Fax 5120-52 St., Box 6837 DRAYTON VALLEY, AB TOWN OF DRAYTON VALLEY CANADA T0E0M0 'Pulling Together" -•} f'."' !"'•.; J October 19, 1994 j"uT3lii Reeve and Council M.D. of Brazeau No. 77 Box 77 Drayton Valley, Alberta T7A 1R1 Dear Reeve and Council: RE: APPOINTMENTS TO STANDING BOARDS AND COMMITTEES Attached for your information is a list containing the Appointments to Standing Boards and Committees which were r made at the October 13, 1994, Organizational Meeting of the Town of Drayton Valley. i*? Sincerely, Julie Andrew Executive Secretary /jaa Attachment \- TOWN OF DRAYTON VALLEY APPOINTMENTS TO STANDING BOARDS AND COMMITTEES COMMITTEE COUNCILLORS) fp| Pembina Valley Regional Ambulance Authority DAVE THOMAS West Central Health Unit MOE HAMDON pj Hospital Board MOE HAMDON TOM MCGEE Brazeau Foundation TONI LACHANCE JEANNETTE VATTER Regional Sanitary Landfill Authority/ DAVE THOMAS Recycling Society JERRY ZIMMER Yellowhead Regional Planning Commission CHARLIE MINER Library Board TONI LACHANCE jp Municipal Planning Commission COUNCIL MEMBERS Joint Municipal Planning Commission DAVE THOMAS CHARLIE MINER Chamber of Commerce Liaison MOE HAMDON Battle River Tourist Association DAVE THOMAS Agricultural Development Initiative Group MOE HAMDON Mayor McGee ex-officio member of all Boards and Committees under the jurisdiction of Council. I ipl pj FUTURE FOCUS Update on the Proposed Alberta Tourism Corporation \ October 26, 1994 Canadian Tourism Commission announced by Prime Minister Chretien • Prime Minister Chretien announced last night the creation of the Canadian Tourism Commission (CTC). The CTC will be a partnership of industry and Government. The Right Honourable Jean Chretien was addressing the 400+ delegates of the Tourism Industry Association of Canada (TIAC) Conference. TIAC and its members applauded the announcement; they've been advocating the establishment of this body for years. Other good news for Tourism: federal funding will increase to $50 million annually (from the current $15 million) and the CTC will target domestic/international markets. The Prime Minister expressed his support for the industry, stating "our best investment is in Tourism ... Canada is the envy ofthe world." The Prime Minister's announcement is reflective of the Buchanan Report, prepared by the Honourable Judd Buchanan, after consultation with the industry. Alberta's Tourism industry applauds the Federal Government for this bold move - it's reflective of global realities. Special Report from Greater Edmonton Visitor and Convention Association (GEVCA) • President Bob Gray On October 19, 1994, we held a successful member luncheon where the Honourable Dr. Stephen West (on behalf of Premier Ralph Klein), announced that the Alberta Tourism Corporation (ATC) proposal - will get afull hearing from the Government ofAlberta. Mr. Klein's text noted that the ATC proposal "echoes the principles we are talking about in Alberta today - teamwork, partnerships, Government and business working together, business cooperating in order to compete outside our borders." The speech acknowledged the hard work and efforts of the industry and advised us that the Premier is looking forward to the process which will review the proposal, which he deemed "worthy of consideration". " PI The process for approval was outlined as follows: presentation to the Standing Policy Committee on ' Natural Resources and Sustainable Development; followed by recommendations to Cabinet, and then to Mr. Klein's Caucus. p? As an active member of the Alberta Tourism Corporation Committee and subcommittees, I was pleased to hear the Premier's commitment to the Tourism industry in Alberta. We have much more work to do on your behalf, and we are strongly committed to the concept of the Alberta Tourism Corporation. IH Premier Klein Announces Changes in Cabinet Responsibilities On October 21, 1994, Premier Ralph Klein announced changes to his Cabinet. The changes were made because of the retirement of Deputy Premier, Minister of Economic Development and Tourism, the Honourable Ken Kowalski. Mr. Kowalski is undertaking the role of Chair of the new Alberta Utilities and Energy Board. We want to take the opportunity to wish Ken Kowalski all the best in his new challenge and for his support of Tourism throughout his time in the Legislature. Premier Klein will take over the responsibilities of Minister of Economic Development and Tourism and Chair of the Alberta Economic Development Authority. Assisting Premier Klein in his new responsibilities will be new Legislative Secretaries to the Premier, Calgary MLA Murray Smith and Wainwright MLA Robert (Butch) Fischer. Of additional interest to the industry is the move ofthe Honourable Brian Evans to the role of Minister of Justice and Attorney General. Rocky Mountain House MLA Ty Lund becomes the Minister of Environmental Protection. PD spj Suite 808, 205 - 9th Avenue SE, Calgary, AB T2G 0R2 DRAYTON VALLEY and DISTRICT CHAMBER OF COMMERCE BOX5318. (5116 - 51 AVENUE) DRAYTON VALLEY. ALBERTA TOEOMO PHONE: 542-7578 TAX:542-9211 October 31, 1994 M.D. of Brazeau No. 77 Bag 77 Drayton Valley, AB T7A 1R1 Attention: Reeve Wes Tweedle and M.D. Council • Dear Reeve Tweedle and Councillors: On behalf of the Drayton Valley and District Chamber of Commerce, I would like to thank you for the annual fee for service payment we have received. This continued support enables the Chamber of commerce to continue to provide the services we offer our community. I am looking forward to working with you and the M.D. staff in the upcoming year. With appreciation, Karen Kirkwood Executive Director fjar?rar?nn nr?^ A - ^NNIVERSARYlOf^f1"^;1969-1994 :.;,(• ; COUNTY OF PARKLAND [l: L° fCo4 | ^^ ALBERTA Ufe^aL-ulSr^ Office of the County Commissioner October 26, 1994. Layne Johnson, Manager, M.D. of Brazeau, Box 77, DRAYTON VALLEY, Alberta. TOE OMO Dear Layne: Re: Organizational Meeting Appointments. This is to advise you that at the Organizational Meeting of County of Parkland Council held on October 24,1994, Peter Woloshyn was reappointed as Reeve. Also at the meeting, Council appointed NormanJespersen to the position of Deputy Reeve for the period October24,1994 to April 24,1995, and Councillor Frank Florkewich to the position of Deputy Reeve forthe period April 24,1995 to Election Day, I October 16, 1995. Yours truly, James V. Simpson, C.L.G.M., County Commissioner. Jjm jm/wp/Mcigc 4601 - 48 Street, Stony Plain, Alberta, T7Z 1R1 Telephone: (403) 963-2231 Fax: (403) 963-2980 Safety Codes Council w\ 10808 - 99 Avenue, Edmonton, Alberta, Canada, T5K 0G5 Tel: (403) 427-8523 Fax: (403) 422-3562 pil • \ v October 24, 1994 Dear Municipal Partner: Re: Safety Codes Act - AAMD&C Convention Municipalities are very important partners in the implementation of the Safety Codes Act. Municipalities in the next year will have to address the issues of accreditation, designation and certification of Safety Codes Officers. There are a number of alternatives available for municipalities for their consideration. To assist municipalities the Safety Codes Council will be available at the AAMD&C convention, Wednesday, November 16, to meet with your municipality to discuss the Safety Codes Act, its implication to your community and alternatives available. p Please contact the Safety Codes Council office at 427-8523 to arrange for a I meeting. John Van Doesburg Chair Safety Codes Council p| Prteo o" -ec>'eo caoe; ,\^Iberia COMMUNITY DEVELOPMENT Community Services Division Provincial Building Telephone 403/963-2281 4709 - 44 Avenue Fax 403/963-7009 Community Field Services Branch Stony Plain, Alberta Northern Alberta Region Canada TOE 2G0 ;.) October 20, 1994 Drayton Valley Highland Dancing Association Alexis Ranger President Box 7051 Drayton Valley, Alberta TOE 0M0 Dear Alexis Ranger: This letter is to inform you that the Community Recreation/Cultural Grant Program Accounting Statement for the grant of $1,000.00 for the year 1992 which was submitted, has fulfilled the accounting requirement of this grant. Thank you for completing this accounting for your project. PI Chuck C. Clarke Community Development Officer CCC/llp 6020-BM 500-92-00245 |PI O Printed onRecycled Paper Housing and Consumer Affairs Division Superintendent of Real Estate and Director of Co-operative Activities Responsibility for Condominium Property Act, Public Contributions Act, Residential Tenancies Act, Mobile Home Sites TenanciesAct Commerce Place, 16thRoor Mailstation 16B, 10155 -102 Street, Edmonton. Alberta, Canada T5J 4L4 403/422-1588 FAX 403/427-3033 PUBLIC CONTRIBUTIONS ACT Certificate of Approval: ALBERTA LUNG ASSOCIATION BOX 4500 EDMONTON, AB T6E 6K2 Campaign Description: Direct Mail, Door-to-door & Corporate Solicitation Period Approved: April 1, 1994 - April 3, 1995 o^O-v^-X^ pi ipn J. Palovcik Team Leader S Industry Standards pj NOTE: This authorization does not apply to campaigns to be conducted within the cities of Calgary, Drumheller, Edmonton, Grande Prairie or Red Deer. This approval pi is automatically revoked if your company is not registered in the Province of Alberta. p) w\ Jpl .^ ^GIO0^^HT^lMmifMO%JcI?y..r...... \ 5511-50m*. Uli U'1 ?S jq (Bok.6627 --^uju u WLWS 3D 1994 October 18 iP TO: TownofCalmar Village ofThorsby p? Village ofBreton M.D. ofBrazeau (in support ofBreton) Breton Hospital (in supportofBreton) (5) RE: Location ofRegional Health Authority Office flit Thank you for your letters regarding thelocation of the Regional Health Authority office. B? TheRegional Health Authority is presently deliberating many issues, including thelocation of the administration office, anda decision regarding this willbe made at a laterdate. L Thank you for your interest in this matter. •P) ctf/@dFrank Dyclc, Chairman Regional Health Authority#9 /ldm ipl p) r fl7ir?rapnrt nrer^ D lib*I 9 6 1W mi ALBERTA PUBLIC WORKS, SUPPLY AND SERVICES Office ofthe Minister MLA, Drayton Valley - Calmar Wl October 25, 1994 PJ Ed Lambert, Reeve Municipal District of Brazeau and Ken Albrecht, Reeve Municipal District of Yellowhead P.O. Box 77 Sal Drayton Valley, Alberta I TOE 0M0 Dear Reeve Lambert and Reeve Albrecht: I refer to your letter of September 22, 1994 requesting a meeting with the Honourable Peter Trynchy and to discuss issues of mutual concern relating to transportation infrastructure. As my Executive Assistant, Darlene Reeves, advised Mr. Layne Johnson, Municipal Manager, Municipal District of Brazeau, I am pleased to confirm that Mr. Trynchy and I will be able to meet with you and your respective Councils on Friday, November 25,1994, at 1:00 p.m., in the Council Chambers of the Municipal District of Brazeau in Drayton Valley. I look forward to seeing you in November. Sincerely, r Tom Thurber, M.L.A. Drayton Valley - Calmar Constituency i Minister of Public Works, Supply and Services cc: Honourable Peter Trynchy 424 Legislature Building, Edmonton, Alberta, Canada T5K 2B6 Telephone 403/427-3666, Fax 403/427-3649 5008- 51 Avenue, Drayton Valley, Alberta, Canada TOE 0M0 Telephone 403/542-3355,Fax 403/542-3331 W Printed on recycled paper BERTA ASSOCIATION of MUNICIPAL DISTRICTS & COUNTIES 450-5-101 STREET • EDMONTON. ALBERTA T6E 5G9 TELEPHONE 436-9375 FAX 437-5993 LARRY GOODHOPE — EXECUTIVE DIRECTOR October 26, 1994 TO ALL MUNICIPAL DISTRICTS AND COUNTIES RE: 1994 FALL CONVENTION November 14 - 17, 1994 Terrace Inn, Edmonton, Alberta We enclose our most recent program along with the resolutions received to date for your information. PLEASE REMIND YOUR DELEGATES THAT WE WILL NOT BE PROVIDING ZIPPER PORTFOLIOS OR CARRYING CASES AT CONVENTION; WE SUGGEST THAT YOU BRING ONE FROM HOME TO PICK UP YOUR CONVENTION MATERIALS. Sincerely, Larry Goodhope Executive Director LG/ejr Encl. • jB) 1 I 1994 PROGRAM ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES ASSOCIATION EXECUTIVE OFFICERS FOR 1994 - 1995 BJ PRESIDENT Roelof Heinen, Picture Butte VICE-PRESIDENT Al Bishop, Hay Lakes DIRECTORS Vincent Fabian, Tilley Linda Walton, Tees Bruce Willerton, Wainwright Lavern Sorgaard, LaGlace EXECUTIVE DIRECTOR Larry Goodhope, Edmonton AUDITORS Harris McConnan, Edmonton SOLICITOR Brownlee Fryett CONVENTION COMMITTEES RESOLUTIONS COMMITTEE Lavern Sorgaard, Chairman Stan Burkholder, Fairview Claude Gould, Greenview Shirley Reinhardt, Wheatland l CREDENTIALS COMMITTEE Al Bishop, Chairman John Zoeteman, Willow Creek John Matoga, Athabasca pi) I CONVENTION DIRECTORY TERRACE INN EDMONTON Convention Level P2, Jubilee Ballroom Registration Foyer to Ballroom Convention Office Gallery Room 3 Displays Foyer to Ballroom Coffee Garden Foyer to Ballroom Transalta Utilities (Nov.16) Level P2, Gallery Room 1 Brownlee Fryett (Nov. 14 & 15) Terrace Inn, Room 297 Municipal Affairs Level P2, Gallery Room 2 Transportation Level PI, Richmond Room Other Government Departments Level PI, Aragon Room Reeves' Meeting (Nov. 14) Main Floor, Palm Room Public Works Supervisors - Crystal Gallery, Convention Inn R.C.M.P. (Nov. 15 - 16) (By Appointment) Terrace Room Department of Environment (Nov. 14 - 17) Cardinal Room A.R.M.A.A. (November 14) Gallery Room 2 Safety Codes Council (November 16) Atrium wft rv ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES November 14 - 17, 1994 - Terrace Inn, Edmonton 1994 PROGRAM "OPPORTUNITY KNOCKS" DAILY PROGRAM - MONDAY, NOVEMBER 14, 1994 1:00 P.M. Registration 3:00 P.M. Reeves1 Meeting (Palm Room - Main Floor) 8:00 P.M. WINE & CHEESE - GET ACQUAINTED HOUR IMPERIAL ROOM - LEVEL PI - COURTESY ALEXANDER & ALEXANDER DAILY PROGRAM - TUESDAY, NOVEMBER 15, 1994 8:00 A.M. REGISTRATION DESK OPENS FOYER - LEVEL P2 p> 8:30 A.M. !0! CANADA - Lead by John McGowan, Sr. Vice Regal Salute 8:35 A.M. INVOCATION - Reverend Tom Forgrave ADDRESS OF WELCOME Her Worship Jan Reimer Mayor, City of Edmonton ADDRESS OF WELCOME Honourable Gordon Towers Lieutenant Governor Province of Alberta 9:05 A.M. IN MEMORIAM IP 9:10 A.M. INTRODUCTION OF FRATERNAL DELEGATES Union of B.C. Municipalities Saskatchewan Association of Rural Municipalities Union of Manitoba Municipalities Rural Ontario Municipalities Association Federation of Canadian Municipalities Alberta Urban Municipalities Association Rural and Improvement Districts Association of Alberta Alberta School Boards Association Alberta Healthcare Association Health Unit Association of Alberta Unifarm Alberta Rural Municipal Administrators Association Alberta Assessors1 Association Alberta Fire Chiefs Association Alberta Teachers Association Society of Local Government Managers Association of Municipal Public Works Supervisors of Alberta Association of Alberta Agricultural Fieldmen 9:15 A.M. PRESIDENT'S ADDRESS Notice of Motion - Affiliate Membership 9:30 A.M. ASSOCIATION REPORTS Executive Report Financial Statements - A.A.M.D. & C. - Jubilee Insurance Agencies Ltd. 9:45 A.M. Break 10:00 A.M. OPENING ADDRESS - Honourable Steve West Minister of Municipal Affairs Question Period 10:45 A.M. "KEYNOTE SPEAKER" - Peter C. Newman (Courtesy Northwestern Utilities and Canadian Western Natural Gas) Introduction of Guest Speaker: To be announced 11:45 A.M. "Beef On A Bun Luncheon" - Main Ballroom Courtesy EXH Engineering AFTERNOON SESSION, TUESDAY, NOVEMBER 15, 1994 1:30 P.M. RESOLUTIONS 2:00 P.M. Alberta Energy System Reform TBA 2:30 P.M. INFORMATION HIGHWAY - James H. Pratt, Vice-President, Government and Public Affairs, Telus Corp. Question Period 3:15 P.M. Break 3:30 P.M. ADDRESS - Honourable Halvor Jonson Minister of Education Question Period 4:00 P.M. RESOLUTIONS 7:30 P.M. Social Evening, Courtesy Finning Ltd. Convention Inn P? \- DAILY PROGRAM - WEDNESDAY, NOVEMBER 16, 1994 7:00 A.M. BUFFET BREAKFAST - Courtesy of TransAlta Utilities 8:30 A.M. RESOLUTIONS - 9:00 A.M. NOMINATIONS FOR PRESIDENT 9:30 A.M. MUNICIPAL GOVERNMENT ACT PLENARY SESSION 10:15 A.M. Break 10:30 A.M. MUNICIPAL GOVERNMENT ACT PLENARY SESSION continued 12:00 Noon An Informal Luncheon Courtesy Alberta Power Limited AFTERNOON SESSION, WEDNESDAY, NOVEMBER 16, 1994 1:30 P.M. FARMERS' ADVOCATE - Wallace Daley 2:00 P.M. Election of President IS 2:30 P.M. WORKSHOPS - CONCURRENT A. RISK MANAGEMENT - CONVENTION INN - IMPERIAL ROOM, Main Floor B. PLANNING - TERRACE INN -IMPERIAL ROOM - Level PI C. ASSESSMENT - TERRACE INN -BALLROOM B- Level P2 D. SENIORS' HOUSING - TERRACE INN - PALM ROOM - Main Floor p? 7:30 P.M. SOCIAL EVENING - Courtesy Wajax Industries Ltd. - Convention Inn P DAILY PROGRAM - THURSDAY, NOVEMBER 17, 1994 7.00 A.M. DELEGATES PANCAKE BREAKFAST r Courtesy Brownlee Fryett Terrace Inn Ballroom Foyer, Level P2 p 8:30 A.M. RESOLUTIONS 9:00 A.M. NOMINATIONS FOR VICE-PRESIDENT si 9:15 A.M. Break 9:45 A.M. MINISTERIAL FORUM (Questions and Answers) MODERATOR - Honourable Steve West, Minister of Municipal Affairs IP) r \* FORUM PARTICIPANTS: Sf Honourable Jim Dinning, Provincial Treasurer p Honourable Shirley McClellan, Minister of Health _ Honourable Pat Black, Minister of Energy i" 1 Honourable Walter Paszkowski, Minister of Agriculture ipi \[ Honourable Ken Rostad, Minister of Justice and Attorney General Honourable Peter Trynchy, Minister of I Transportation F Honourable Gary Mar, Minister of Community [ Development p\ Honourable Stockwell Day, Minister of Labour Honourable Tom Thurber, Minister of Public - Works, Supply and Services *- Honourable Dianne Mirosh, Minister Responsible For Science And Research [ 12:00 LUNCHEON - Meet members of Cabinet and M.L.A.'S - Convention Inn Ballroom P i Presentation of Long Service Awards - Honourable Steve West, Minister of Municipal Affairs p PI pj m I,^r/ ^y - AFTERNOON SESSION, THURSDAY, NOVEMBER 17, 1994 2:00 P.M. ELECTION OF VICE-PRESIDENT f 2:15 P.M. OFFICIAL OPPOSITION i 2:30 P.M. ADDRESS - p Question Period p, 3:00 P.M. BREAK )' - 3:15 P.M. WIND-UP SPEAKER - Al "Boomer" Adair - Life after Politics P [ 4:00 P.M. ADJOURN TO ELECT DIRECTORS FOR DISTRICT 1 (RVA Foyer, Level PI) m and DISTRICT 4 (Imperial Room, Level PI) 7:00 P.M. ASSOCIATION SOCIAL EVENING Terrace Inn, Jubilee Ballroom - Level P2 rSmorg Supper - Dance to follow (The Foggy River Band) (Blue Ticket to be exchanged for Banquet Table Ticket) •pi L 8:30 P.M. CLOSING CEREMONY m HAVE A SAFE TRIP HOME Pi lip! I pi IP & r RESOLUTIONS ip PAST PROCEDURE It has been established procedure in dealing with resolutions at previous conventions that we can accept one amendment at a time and one amendment to the amendment only on a resolution. Further it has been practice to call on the mover and seconder to speak to the resolution and then immediately call for anyone wishing to speak in opposition to the resolution as written, or anyone wishing clarification must speak up. A limit has in the past been set of five minutes to the mover and seconder in total and two minutes to anyone else speaking for or against the resolution. On waiver of the seconder, the mover may have five minutes. Resolutions contained herein will be taken in numerical order unless, by a 3/5 vote of the convention, it is agreed to take a resolution out of this order. Resolutions contained herein, will be dealt with prior to accepting emergent resolutions from the floor, unless by a 3/5 vote of delegates an emergent resolution is accepted w out of order. f HANDLING OF LATE RESOLUTIONS P Resolutions not received four weeks prior to a convention (By-law 6h) and thus not printed for distribution thirty days prior to a convention must receive the permission of -, the delegate body before they can be dealt with. The 1976 spring convention voted in favor of the following procedure: pi A member wishing to bring in an emergent resolution after the deadline in By-law 6h and which has not been endorsed at a District Meeting will bring to the convention sufficient copies for distribution to all delegates (approximately 400 copies). pi p1 - 2 - RECOMMENDED DEFINITIONS OF LATE & EMERGENT RESOLUTIONS LATE RESOLUTIONS: A late resolution will not be considered by the convention; a late resolution being one received after the deadline of October 17, 1994 and not fitting the definition of an r emergent resolutions. jffl EMERGENT RESOLUTIONS: p| An emergent resolution is defined as one submitted after October 17, 1994 on a subject or problem arising after October 17, 1994. pi i L W M ipl fipl V pi 1 - 3 - IS RESOLUTION NO. 1 COUNTY OF CAMROSE NO. 22 ALBERTA SCHOOL FOUNDATION FUND PAYMENT Requires Simple Majority WHEREAS the Minister of Education through the Lieutenant Governor in Council establishes the education mill rate to be levied by municipalities (section 158(1) of the School Act); WHEREAS all municipalities are required to pay annually into the Alberta School Education fund a sum equal to the amount that is set by Alberta Education (section 158(2) of the School Act); WHEREAS many municipalities experience difficulty collecting all the property taxes that are levied; WHEREAS Alberta Education does not provide for a reduction in the Alberta School Fund payment for uncollected taxes; THEREFORE BE IT RESOLVED that the A.A.M.D. & C. urge the Government of Alberta to refund to the municipality the portion of the Alberta School Foundation Fund Payment that municipalities are unable to collect. BACKGROUND: The School Act was recently amended to enable Alberta Education to set a standard mill rate for education across the Province. Alberta Education started in 1994 collecting the School Foundation fund payments on a quarterly basis in March, June, September and December. Municipalities must transfer the required funds to Alberta Education on the 15th of each month, even if they haven't collected the taxes. The levy must be paid on time or a penalty of the Bank of Canada Rate plus Five Percent (5) will be applied. The municipality is also responsible for all costs associated with levying and collecting the property taxes. pi pH i* - 4 - $P? Many municipalities are experiencing difficulty collecting taxes on property and improvements. This problem is of particular concern to rural municipalities that have older oil field installations. In some of these municipalities the amount of uncollectible taxes on oil field equipment has increased substantially. Although the outstanding w) taxes will be collected in most cases, the administrative and legal costs associated with collecting outstanding taxes are substantial. Given that municipalities are now collecting property taxes for Alberta Education, and in many cases not all of the taxes will be spent in the municipality that collects the taxes, Alberta Education should assume the liability for those education taxes that a municipality is unable to collect. W I p V& - 5 - RESOLUTION NO. 2 COUNTY OF ATHABASCA NO. 12 AMBULANCE SERVICES Requires Simple Majority WHEREAS the Government of the Province of Alberta has passed the Regional Health Authorities Act; and WHEREAS the Regional Health Authorities Act contemplates that ambulance services may become the responsibility of Regional Health Boards; THEREFORE BE IT RESOLVED that the Alberta Association of Municipal Districts and Counties urge the Minister of Health and the Minister of Municipal Affairs to take immediate steps to transfer responsibility for ambulance services from municipalities to the Regional Health Authorities. p \ - 6 - RESOLUTION NO. 3 COUNTY OF VULCAN NO. 2 RESOURCE INDUSTRY IMPACTS ON HIGHWAY SYSTEMS SI Requires Simple Majority WHEREAS the revenues generated from the resource industry •^ through the various methods are used in only small part to fund local resource road maintenance and reconstruction; and p WHEREAS the property taxes raised at the local level only \ supports NORMAL maintenance of local road infrastructure needs; and r WHEREAS the resource industry (i.e. oil, gas, forestry, mining and concentrated agri-business) is a major economic resource within the Province of Alberta; and WHEREAS there is no direct financial assistance to the local jurisdiction for the unusual wear and tear on the p highway systems within its management and control; and j WHEREAS the Province of Alberta continues to approve larger and heavier road vehicles despite the road system r only being constructed to support vehicles under past '- standards; and P WHEREAS the proposed Forest Resource Improvement Program J will set aside a portion of stumpage revenue primarily for reforestation, as well as for infrastructure (including m bridge and public road) reconstruction; I ^ NOW THEREFORE BE IT RESOLVED THAT the A.A.M.D. & C. urge the Government of Alberta to determine appropriate revenue P sources and/or mechanisms, such as a tax on production i. volume, to fund local jurisdictions in the construction, reconstruction and major maintenance of highways within P their management and control which are used extensively by the resource industry. sb Endorsed by Foothills Little Bow Association pi - 7 - RESOLUTION NO. 4 COUNTY OF VULCAN NO. 2 Wl SECONDARY HIGHWAYS Requires Simple Majority WHEREAS the Government of Alberta in the past publicly encouraged the reconstruction and paving of Secondary Highways; and WHEREAS the Government of Alberta in the past through Alberta Transportation and Utilities would normally provide the final paving to Secondary Highways to protect the large investment already incurred by Alberta Transportation and Utilities - sometimes in partnership with local jurisdictions; and WHEREAS the new funding formula creates a hardship on local jurisdictions by stipulating they must be a cost sharing partner on final pavement - even on projects already cost shared and/or completed to base course and seal coat stages; and WHEREAS to protect such investment and to fund the local jurisdiction share of final paving the local jurisdiction must: a) raise property taxes; b) refuse to participate and lose the large investment p) already made by Alberta Transportation and Utilities and the local jurisdictions; and p WHEREAS THE Government of Alberta has said there will be no increases in taxes and yet this action could force an increase in property taxes; IB) NOW THEREFORE BE IT RESOLVED THAT the A.A.M.D. & C. urge Government of Alberta through Alberta Transportation and Utilities, to fund 100% of the cost of final paving on all pE) Secondary Highways reconstructed, base course and seal coated prior to December 31, 1993 and that the new formula be in place for only those projects base coursed and seal coated after January 1, 1994. Endorsed by Foothills Little Bow Association ,0 p) - 8 - RESOLUTION NO. 5 COUNTY OF VULCAN NO. 2 w STRYCHNINE Requires Simple Majority p [ WHEREAS the Richardson Ground Squirrel (and other vermin) continue to be a problem; and p? j WHEREAS such pests can and do become an impact on the economy of agri-business; and T WHEREAS the ready-to-use bait containing 0.4 percent strychnine does not appear to be appropriate for the control of such pests; and I WHEREAS the majority of commercial agriculturists are familiar with the proper handling of strychnine; P NOW THEREFORE BE IT RESOLVED THAT the A.A.M.D. & C. urge ^ the Government of Alberta to encourage the Government of Canada, Agri Food Canada; Agriculture Canada, and other P appropriate agencies to approve the availability of liquid [ strychnine at 2 percent concentration, to commercial agriculturists. p ! Endorsed by Foothills Little Bow Association ip) pSI (P) PI Vfc' - 9 - RESOLUTION NO. 6 COUNTY OF VULCAN NO. 2 POLICING Requires Simple Majority WHEREAS the rural areas of the Province of Alberta continue to suffer reduced R.C.M. Policing; and WHEREAS the growing statistics in rural Alberta of break and enter, vandalism and theft, etc., provide strong ffl indication that those who wish to perpetrate such crimes travel from the more highly policed areas to commit such offenses; and ff) WHEREAS the many miles of rural road and private property are not being policed in such a manner as to minimize such offenses due to reduced numbers of officers; p) NOW THEREFORE BE IT RESOLVED THAT the A.A.M.D. &C. urge the Government of Alberta to seek a reasonable compromise with the R.C.M. Police in determining the appropriate officers required and fund such numbers of officers required to adequately police rural Alberta. Endorsed by Foothills Little Bow Association. pi IS) I f5| - 10 - RESOLUTION NO. 7 COUNTY OF VULCAN NO. 2 PI VIDEO LOTTERY TERMINALS i Requires 3/5 Majority ' WHEREAS the permitting of video lottery terminals in establishments throughout Alberta is increasing lottery p funds; and WHEREAS various service groups and charities in each r community are being negatively impacted as a result of reduced funding available for donations, gifts and local lottery games; and P WHEREAS the lottery funds generated by video lottery i terminals are being disbursed with minimal or no local input; and p I WHEREAS the local community should have appropriate input through their local jurisdiction as to the expenditure of r lottery funds from video lottery terminals raised in their community; NOW THEREFORE BE IT RESOLVED THAT the A.A.M.D. & C. urge P the Government of Alberta to pass the required legislation to ensure 25% of the funds raised by video lottery terminals in a community be returned to the local community p through the local municipal jurisdiction to allow for local j input on how such funds should be used within the community. I Endorsed by Foothills Little Bow Association ss \tf> L " 11 " f RESOLUTION NO. 8 COUNTY OF TWO HILLS NO. 21 GENERAL ASSESSMENT COSTS P Requires Simple Majority WHEREAS the provincial government has withdrawn its _ financial support for municipal general assessment I- services; and WHEREAS the provincial government has regulated the cost of performing assessment shall be borne in whole by the r municipality; and WHEREAS the withdrawal of this support ignores the fact that the provincial contribution was to recognize the fact that the provincial government utilizes municipal assessment information in the generation of its own revenues; and WHEREAS this withdrawal of support will place additional financial hardship on municipalities. NOW THEREFORE BE IT RESOLVED THAT the Alberta Association of Municipal Districts and Counties urge the Government of Alberta to be fair and equitable in its dealings with municipalities and itself be subjected to the principal of user pay in accessing information from municipalities and pi continue to contribute to the cost incurred by municipalities in undertaking their general assessment. Wi in > k - 12 - RESOLUTION NO. 9 M.D. OF WAINWRIGHT NO. 61 p> RICHARDSON GROUND SQUIRREL CONTROL Requires Simple Majority WHEREAS Richardson Ground Squirrels are the cause of economic losses for the farming and ranching industries; and WHEREAS control using approved products currently available on the market is ineffective, time consuming and expensive; pi THEREFORE BE IT RESOLVED that 5% liquid strychnine be re-registered as a toxicant for Richardson Ground Squirrel Control. IP \!p* - 13 - RESOLUTION NO. 10 COUNTY OF CAMROSE NO. 22 TAXATION OF OILFIELD, PIPELINES AND WELLS Requires 3/5 Majority WHEREAS the Municipal Taxation Act and the Tax Recovery Act will be repealed when the Municipal Government Act (1994) comes into effect on January 1, 1995; and WHEREAS municipalities have the authority under the ffi*| Municipal Government Act to tax oil and gas wells and batteries; and WHEREAS the new Municipal Government Act (1994) does not include the recovery of property taxes owed on oil and gas wells and batteries in the definition of taxes that may be recovered by distress warrant (section 437 of the Municipal Government Act); and WHEREAS municipalities continue to experience difficulty collecting taxes on oil and gas wells and batteries; NOW THEREFORE BE IT RESOLVED that the A.A.M.D. & C. urge the Government of Alberta to implement the appropriate legislation and regulations that guarantee municipalities will be able to collect the property taxes on oil and gas wells and batteries. BACKGROUND: The A.A.M.D. & C. Assembly has supported two resolutions during 1992 and 1993 that have urged the Provincial Government to implement a method of collecting property taxes on oil and gas wells and batteries at source similar to the method that the province collects royalties on the sale of oil and gas. The government response has suggested that this method is not seen as a workable PI solution. Some improvements have been suggested to the ERCB and the Industrial Assessment Branch to reduce the exposure of municipalities. B9 i" However, during this time the Provincial Legislature passed Bill 31, the Municipal Government Act to become effective on January 1, 1995. The new Municipal Government Act reduces the ability of municipalities to collect outstanding taxes on oil and gas wells and batteries. Oil and gas facilities are in most cases located on rented land, and the municipality is not able to take the land under tax recovery. Under the new Municipal Government Act, municipalities will no longer be able to seize the assets of the oil company. PI - 14 - (pi With the increasing number of small operators involved in the oil and gas industry, many municipalities have experienced problems collecting outstanding property taxes and in some cases they have been forced to write off substantial losses. pn wi t (HI pi - 15 - RESOLUTIONS NO. 11 COUNTY OF STRATHCONA NO. 20 REDUCTION IN NUMBER OF BREAK AND ENTERS Requires Simple Majority WHEREAS the high number of break and enter offences results in significant costs to both the insurers and insureds, which in turn results in increased premiums being charged by insurance companies; and WHEREAS increased municipal policing dollars are being expended on the investigation of break and enter incidents at a time when municipal resources are severely limited; and p^ WHEREAS all residents of the province share in the costs associated with the large number of break and enters, both through property taxes and increased insurance costs; and WHEREAS a large proportion of these losses could be prevented through adequate security measures to protect their property being undertaken by home and business owners; and WHEREAS it is believed that a major program of public awareness and public education could have an impact on reducing the number of break and enter incidents; NOW THEREFORE BE IT RESOLVED that the Alberta Association of Municipal Districts and Counties request the Government of Alberta to encourage the insurance industry, in conjunction with local police forces, community groups and business interests, to develop and implement a wide-ranging r campaign aimed at educating the public in practices and procedures which can be effective in deterring or preventing break and enter incidents. m PI x\A - 16 - RESOLUTION NO. 12 r M. D. OF PAINTEARTH NO. 18 w\ FIRE TRUCK REPLACEMENT Requires Simple Majority WHEREAS there are no provincial standards in place, regarding when a fire truck no longer performs properly; and WHEREAS insurance ratings for fire trucks are based on an unwritten arbitrary rule comprised partly of age of the fire truck rather than judging the fire truck on its reliability; and WHEREAS if a fire truck is arbitrarily judged as being too old, the community is seen as being at higher risk and the insurance premiums go up; NOW THEREFORE BE IT RESOLVED that the Alberta Association of Municipal Districts and Counties urge the Government of Alberta to establish a policy that the replacement of fire trucks be judged on reliability not on unwritten arbitrary rules. Endorsed by Central Association of Municipal Districts and Counties sb V& I -17 - p RESOLUTION NO. 13 COUNTY OF LACOMBE NO. 14 P FIRST PARCEL OUT SUBDIVISIONS Requires Simple Majority pi ! BE IT RESOLVED that the Alberta Association of Municipal Districts and Counties request the Provincial Government to P amend the current Subdivision Regulation of the Planning Act of the Province of Alberta to allow a subdivision approving authority the discretionary power to approve or p refuse an application for the subdivision of a single parcel from a previously unsubdivided quarter section BACKGROUND: ipi Sections 21(2) and (3) of the Subdivision Regulation presently state that: 1 21(2) Notwithstanding any other provision of this Regulation to the contrary, a subdivision approving authority shall approve an r application for subdivision approval if the '- single parcel to be created from an unsubdivided quarter section is to accommodate an existing P residence and other related improvements. 21(3) Notwithstanding sections 12, 20, 21(1) and 23 m but subject to the other provisions of this ! Regulation, a subdivision approving authority shall approve an application for subdivision approval if the single parcel to be created is (a) for country residential use and complies with the land use by-law P (b) the first parcel to be separated from an unsubdivided quarter section, and (c) located at least 1,000 feet from the right _ of way of a highway. *- The County of Lacombe proposes to the Association that with its support the wording of these sections be amended by P replacing the words "shall" with "may". - 18 - It is the position of the County that the present legislation guaranteeing a landowner the undeniable right to a first parcel out subdivision can create unnecessary hardship for adjacent property owners. Many property owners may have invested considerable sums of private or public money in developing businesses or community infrastructure only to be put at risk by an incompatible use approved on neighbouring lands. Country residential subdivisions allowed next to established intensive livestock operations can negatively affect the ability of producers to continue and possibly expand their operations. The development or operation of waste management facilities can similarly be jeopardized on public health grounds. Other concerns relate to an approving authority being forced to approve a country residential use on a site that may be prone to flooding, erosion or other physical hazard. With discretionary powers, a subdivision approving authority can ensure that first parcel out subdivisions are approved only on sites that are suitable for residential use, and would not conflict with surrounding land uses. Endorsed by Central Association of Municipal Districts and Counties B> - 19 - RESOLUTION NO. 14 M.D. OF CLEARWATER NO. 99 ELECTION OF JUDGES Requires 3/5 Majority WHEREAS citizens throughout Alberta and Canada are demanding greater accountability on the part of all public decision makers; and WHEREAS federal and provincial courts are becoming increasingly involved in defining and actually creating law rather than simply interpreting and applying the law; and WHEREAS a growing number of court rulings, on subjects as diverse as criminal sentencing, individual rights, and civil liability, appear to be not only creating new law but also doing so in a manner which is inconsistent with the wishes of the majority of Albertan and Canadian citizens; and WHEREAS the principles of democracy require that the decisions of those engaged in making law must be subject to periodic review by the general population; NOW THEREFORE BE IT RESOLVED that the Alberta Association of Municipal Districts and counties urge the provincial and federal governments to consider any legislation and/or constitutional changes necessary in order to provide for the election of provincial and federal judges by the general voting population. Endorsed by Central Association of Municipal Districts and Counties pi pj ^ BBI \ - 20- RESOLUTION NO. 15 M. D. OF CLEARWATER NO. 99 LIABILITY OF LOCAL GOVERNMENTS Requires 3/5 Majority WHEREAS Canadian courts have, in recent years, exhibited a growing tendency to expand the definition of municipal liability, particularly by intervening in areas most appropriately considered to be the policy domain of elected councils; and S) WHEREAS municipal councils are elected to make policy decisions on behalf of their ratepayers, taking into account a variety of complex and relevant factors such as public safety, service quality, the environment, local economic conditions, and municipal finances; and S) WHEREAS the courts often appear to base their findings on a perception that municipalities possess unlimited financial resources, rather than on a more appropriate consideration that elected municipal councils make decisions in a responsible and conscientious manner with limited resources; and WHEREAS this trend is resulting in large and perhap sunjustifiable judgements against municipalities, and will therefore, if left unchecked, inevitably lead to iP unreasonable increases in the cost of local government; and WHEREAS certain clauses in Alberta's new Municipal Government Act and amendments to the Alberta Environmental Protection and Enhancement Act represent significant steps forward in properly defining the appropriate scope of municipal liability; p) NOW THEREFORE BE IT RESOLVED that the A.A.M.D. & C. urge the provincial and federal governments to make all necessary amendments to their respective legislation so as to adopt the philosophy implicit in Alberta's new Municipal Government Act and Environmental Protection and Enhancement Act, thereby sending a clear message to Canadian courts that the scope of municipal liability is reasonably and properly limited. Endorsed by Central Association of Municipal Districts and Counties Wl iS PI I - 21 - RESOLUTION NO. 16 M. D. OF CLEARWATER NO. 99 SHARING ASSESSMENT COSTS Requires Simple Majority WHEREAS the Minister of Municipal Affairs has indicated that the Alberta Government can no longer subsidize local PI governments in Alberta like it once did; and WHEREAS Municipal Affairs, in keeping with this philosophy, is reducing significantly, and in some cases eliminating, traditional municipal funding from the annual Municipal Assistance Grant envelope; and WHEREAS Municipal Affairs is also requiring municipalities to now bear the total cost of producing annual property assessments; and pl ••• WHEREAS the Department of Education recently assumed the primary role in establishing education property tax mill p rates, and in re-allocating property tax funds to school I jurisdictions, while municipalities are required to collect tax dollars on Education's behalf; and p) WHEREAS municipalities are required to maintain assessment roles, in part therefore, to assist the Department of Education in its role as manager of education taxation and funding in this province; NOW THEREFORE BE IT RESOLVED that the Alberta Association of Municipal Districts and Counties urge the Alberta Government to pay municipalities a reasonable and fair share of the costs associated with maintaining property assessment rolls. p Endorsed by Central Association of Municipal Districts and Counties Wl p) \ - 22 - RESOLUTION NO. 17 M. D. OF BADLANDS NO. 7 COST SHARING BETWEEN URBAN AND RURAL MUNICIPALITIES Requires Simple Majority WHEREAS some Alberta urban municipalities have been urging the Government of Alberta to introduce legislation to mandate cost sharing partnerships between urban and r adjacent rural municipalities to support the maintenance of recreation and cultural facilities and infrastructure; and WHEREAS many rural municipalities are not consulted or given an opportunity for input prior to construction of these facilities; and WHEREAS it is considered that the facilities should be self supporting as is the case with municipal utilities; and ^ WHEREAS the provision of these facilities provide direct economic benefit to the municipalities in which they are located and serve to entice people to settle in these communities; and WHEREAS negotiations of agreements for recreational and cultural services must be left to the municipalities involved, in that municipalities have different needs and varying abilities to pay; p> THEREFORE BE IT RESOLVED that the Alberta Association of Municipal Districts and Counties urge the Government of Alberta to not consider the introduction of legislation which would mandate cost sharing partnership agreements between urban and rural municipalities. a Endorsed by Central Association of Municipal Districts and Counties p) \14 tn " 23 - k RESOLUTION NO. 18 r COUNTY OF PARKLAND NO. 31 i ASSESSMENT AND TAXATION OF NON PROFIT ORGANIZATIONS g£) Requires Simple Majority p> WHEREAS, under the provisions of the previous Municipal Taxation Act, lands and improvements held by a non profit organization that were used chiefly for community purposes were exempt from assessment unless otherwise authorized by pi the municipality; and J (I WHEREAS, under the provisions of the new Municipal Government Act, effective January 1, 1995, community facilities held and operated by non profit organizations and located on non municipal lands are in fact subject to assessment and taxation for both municipal and education purposes; and WHEREAS, the majority of community facilities and land in rural Alberta are held and operated by local community associations, unlike their urban counterparts which normally are located on municipally owned/leased lands; and WHEREAS, rural non profit organizations provide a valuable service to rural residents; and ((P WHEREAS, assessment and taxation of property held by non profit organizations will certainly result in many rural associations closing their doors for financial reasons or in the alternative, if exempted by the municipality, place a significant financial burden on the municipality as a whole as they would be required to absorb the cost for education purposes; NOW THEREFORE BE IT RESOLVED that the Alberta Association of Municipal Districts and Counties encourage the Province to continue to exempt from assessment in the new Municipal Government Act, properties held and operated by non profit organizations, and retain the right to authorize by by-law S) an assessment to be made on these properties. p? p) X - 24 - RESOLUTION NO. 19 COUNTY OF PARKLAND NO. 31 MUNICIPAL RECREATION/TOURISM ASSISTANCE PROGRAM Requires Simple Majority WHEREAS the Provincial Government through Alberta Community Development (formerly Alberta Parks and Recreation), initiated the Municipal Recreation/Tourism Areas (M.R.T.A.) Program to provide assistance to municipalities to aid in the development, upgrading and operation of outdoor recreation facilities which would provide new recreation opportunities for the public through the Province; and WHEREAS the Province committed operating grants for 25 years to offset the operation and maintenance of facilities developed through the capital phase of the program; and WHEREAS many municipalities developed new recreation facilities based on the commitment of the Province to provide the operational grants for the 25 years; and WHEREAS the Province has recently cut these operating grants by 25% which must be picked up by the local property tax; THEREFORE BE IT RESOLVED that the Province be urged to reinstate the Municipal Recreation/Tourism Assistance operational grant to its full amount for the duration of the 25-year commitment. jp) ps} W) - 25 - * RESOLUTION NO. 20 P M.D. OF GREENVIEW NO. 16 PERCENTAGE RETURN OF STUMPAGE FEES TO MUNICIPALITIES Requires Simple Majority m WHEREAS the provincial government has proposed a new program called the Forest Resource Improvement Program t (F.R.I.P.); and P WHEREAS under F.R.I.P. the forestry companies get 40% of I their stumpage fees returned to them to be used for backlog reforestation, inventory, research, genetics and forestry p roads; i ^ THEREFORE BE IT RESOLVED that the Alberta Association of Municipal Districts and Counties support an amendment to P the proposed program, to ensure that a portion of the monies returned for stumpage fees be reallocated to municipalities; and BE IT FURTHER RESOLVED that five (5) percent of the stumpage fees returned to forestry companies be reallocated p to the jurisdiction where the trees originated, for infrastructure maintenance. P BACKGROUND: Earlier this year the provincial government announced new m stumpage fees which affect quota and forest management agreement holders. The new fees are based on a market driven approach. P Also introduced was a proposed program called the Forest Resource Improvement Program (F.R.I.P.). which would see 40% of the stumpage fees returned to the companies, to be F spent in five areas: backlog reforestation, inventory, research, genetics and forestry roads. m In 1994, the two large lumber companies in the Grande Prairie area would see an approximate return of $15 million to be spent on these projects. P The Municipal District of Greenview No. 16 proposes that five percent (5%) of funding returned should be allocated towards the municipality for continuous maintenance of p infrastructure, which the logging company continues to use. A% \ - 26 - sb RESOLUTION NO. 21 COUNTY OF TWO HILLS NO. 21 EXEMPTION OF PROPERTIES FROM TAXATION P Requires 3/5 Majority WHEREAS currently, the Municipal Taxation Act (MTA) lists IP properties exempt from paying property taxes, including the j municipal portion and requisitions for schools and *- hospitals. Exemptions include property owned by a municipality, schools, churches, cemeteries, hospitals, P nursing homes, and libraries, etc.; and WHEREAS currently the Local Authorities Board makes m decisions about exempting properties from paying taxes; and i WHEREAS under the new Municipal Government Act (MGA), effective January 1, 1995 properties that are still tax f exempt (from municipal and school taxes) are properties that operate for public benefit, including schools, universities, health units, nursing homes, hospitals, F libraries, churches, and properties held by a society under ' the Agricultural Societies Act; and WHEREAS effective January 1, 1995 the decision to exempt other properties from taxation will rest with municipalities not the Local Authorities Board; and WHEREAS when a municipality decides to exempt an assessable property (such as cemeteries, halls) from municipal property taxes, the revenue required for the pi provincial school requisition must still be collected and paid, either by the individual property owner or by the municipality as a whole. NOW THEREFORE BE IT RESOLVED that the A.A.M.D. & C. request that the Government of Alberta amend section 362 of the new Municipal Government Act by way of exempting cemeteries and halls (owned and/or operated by non profit organizations) from assessment and taxation. s? pi p! pi - 27 - BACKGROUND: Many community halls and cemeteries exist within the si Province of Alberta, most of which are owned and operated by non profit organizations (being people of the rural community who willingly volunteer their time to upkeep the pj facility). Should these volunteer non profit organizations be levied a tax (for education purposes) on their community facility, it is very evident that the ability to pay is not available. This will leave the municipality with the burden of having to take over the said facilities or placing the extra tax burden on the taxpayers of the municipality as a whole. tp r i pi si si - 28 - RESOLUTION NO. 22 COUNTY OF VULCAN NO. 2 INCONSISTENCIES IN IMPOSING PROVINCIAL LEGISLATION PRIMARY HIGHWAYS VS. SECONDARY OR LOCAL HIGHWAYS Requires Simple Majority WHEREAS the Province of Alberta has allowed a wide variance regarding what can and cannot be hauled down a primary highway compared to secondary or local highways; and WHEREAS some examples of such variances are: a) motor scrapers can be roaded down secondary and local highways during restricted periods but never down a primary highway or bridge surface; b) tandem axle vehicles for a non divisible load are allowed 23,000 kg. with an overweight permit (considering most everything strippable within certain time spans including pipe) but gravel haulers and farmers are allowed only 27,000 kg. with no exceptions; Si c) overload control will allow drill rigs to be moved over secondary and local highways on Sundays and Statutory Holidays but will not allow such movements on primary highways; p) d) overweight short hauls are not assessed permit fees but longer moves are; e) special overweight permits are allowed for restricted bridges on secondary and local highways but not for restricted bridges on primary highways; P f) oil industry push/pull operations are not allowed on primary highways but are allowed on secondary and local highways regardless of weight; g) many other examples; and WHEREAS many of the secondary and local highways are NOT constructed to handle the overloads and traffic; and WHEREAS the primary highways ARE constructed to handle the overloads, wider traffic and volumes of traffic; and WHEREAS by permitting many of these loads on secondary and local roads, the burden of repair and reconstruction is f mostly placed on the local ratepayer rather than the province and the industry; and p) \ty - 29 WHEREAS the variances allowed some industries over other industries provides for inequities in operating efficiences; NOW THEREFORE BE IT RESOLVED that the A.A.M.D. & C. request that the Government of Alberta ensure: a) that all permits or restrictions are applied jpt consistently to primary highways as well as secondary and local highways; b) that all weights or restrictions are applied consistently to all industries and haulers; c) that all overweight or other special permitted movements take place firstly on those highways constructed to bear the movement, i.e. primary highways, and then the shortest distance on secondary and local highways; d) that appropriate training be provided to employees of pj the Government of Alberta so that the legislation and regulations are interpreted consistently and therefore can be enforced consistently and fairly. r I ALBERTA ASSOCIATION y of MUNICIPAL DISTRICTS & COUNTIES I 4504-101 STREET • EDMONTON. ALBERTA T6E 5G9 TELEPHONE 436-9375 FAX 437-5993 LARRY GOODHOPE - EXECUTIVE DIRECTOR »-'\ p("3| MUNICIPAL NEWS HIGHLIGHTS " I V PREPARED BY THE A.A.M.D.& C. October 19, 1994 • 12.10.94 14.10.94 * The County of Stettler and * The Public Library Review • the Town of Stettler have set up a Committee has launched a series of committee to discuss the development public meetings to obtain input from of a recreation cost-sharing Albertans on the future of library agreement between the two service in this province. The municipalities. The County's Committee is seeking input from the original offer to pay $25,000 per public library community, local year toward the cost of the Town's governments, and individual recreation facilities was rejected Albertans who are interested in by the Town, which had asked for library services. The schedule of $60,000 per year. In the absence of meetings is as follows: an agreement, a system of Grande Prairie October 20 differential user fees is being St. Paul October 21 considered by the Town, with County Red Deer October 26 residents paying double the rate of Edmonton November 1 & 2 Medicine Hat November 3 town residents. Lethbridge November 4 Calgary November 9 & 10 13.10.94 November 16 * Education Minister Halvar Fort McMurray Jonson has announced the final Mayerthorpe November 24 results of the school board amalgamation and regionalization Anyone wishing to make a process. Albertan schools will now presentation should call Alberta be governed by a total of 57 school Community Development Libraries boards (41 public and 16 separate), Branch at 427-2556. Written down from the 141 boards in submissions are also welcome. existence in February 1994. AAMD&C Director and County of Voluntary regionalization and Lacombe Councillor Linda Walton amalgamation had reduced the total represents rural municipalities on to 71 by August 31, 1994, however the Committee. the Minister utilized his power to * Agriculture, Food and Rural order further consolidation to bring Development Minister Walter the total number of boards down to Paszkowski has released the Report the final 57. Mr. Jonson estimates Card on the Rural Development the reduction in the number of Initiative, outlining the Alberta boards will result in overall Government's progress to date in savings of some $13 million per year. addressing issues relating to rural community development. Initiatives ' \<\£ I highlighted in the Report Card include the Service and Programs r Electronic Retrieval System for Government (SPERG) program aimed at making government information more jp accessible in rural communities, the Alberta Local Opportunity Bond pilot program, and various job-training r programs aimed at rural industry. Copies of the Report Card are available through Alberta Agriculture, Food and Rural Development's Communicat ions I Division, at 427-2127. 15.10.94 |m * Improvement District 18 North, Improvement District 18 Central and the City of Fort McMurray have P signed an agreement to amalgamate i into one local government entity. The new regional union will take p effect January 1, 1995, pending approval by Municipal Affairs Minister Steve West. r NOTICE: I * The AAMD&C will once again be p displaying the flags of I participating member municipalities during our upcoming 1994 Fall r Convention. If your municipality has a municipal flag, and you did not leave one with the AAMD&C after last year's Convention, please P send one to us as soon as possible, [ so that we may include it in our display. iwi THOUGHT FOR THE WEEK: "Half the harm that is done in this world is due to people who want to feel important." T.S. Eliot ALBERTA ASSOCIATION ^v of MUNICIPAL DISTRICTS & COUNTIES 4504-101 STREET • EDMONTON. ALBERTA T6E 5G9 TELEPHONE 436-9375 • FAX 437-5993 LARRY GOODHOPE - EXECUTIVE DIRECTOR I H^C>ir5HQJ2EJ.' n -;! i»U: t a mi) MUNICIPAL NEWS HIGHLIGHTSfcj^rsr ] D Cji PREPARED BY THE A.A.M.D.& C. October 26, 1994 09.09.94 20.09.94 * The County of Strathcona and * The M.D. of Fairview has the County of Lamont have signed a voted to approve a proposed business mutual aid agreement to supply each plan for the continued operation of other with ambulance services during the Mackenzie Regional Planning "extraordinary" situations. Under Commission. The M.D. has agreed to the agreement, the county receiving pay annual fees of approximately the request can either accept or $6000 toward the MRPC's planning reject the request, and can charge functions, plus an additional $1800 an appropriate fee for any service in support of the MRPC's proposal to which is provided. The county become involved in economic receiving the service will protect development activities. the other county's service against all losses, costs, damages, injury * The M.D. of Sturgeon has or expense to people or property of received ministerial approval to any kind, during the course of become its own subdivision approval, providing the service. effective January 1, 1995. 13.09.94 21.10.94 I * The County of Barrhead has * The County of Beaver has arrived at a decision on the appointed a special Development splitting of assets between the Appeal Board to rule on a possible r county's municipal and school board expansion of the county's regional functions. Ownership of the land on landfill. County Council members all which the county office is located disqualified themselves from sitting will remain in the name of the as D.A.B. members, and were unable to school board, while ownership of the agree upon how to find neutral board building, parking and improvements members within the county. IMC will be split equally between the Consulting Group was then hired to county and the school board. The recommend replacement members from building's front entrance will outside the county. St. Albert continue to be a common area, as alderman Ken Allred will chair the will the coffee room and janitorial special panel, which also includes " room. The remainder of the building former City of Edmonton waste will be split equally between the management head Francis Hugo and two entities, with maintenance and three private planning consultants. utility costs split on a square The proposed expansion would footage basis. Office furniture increase the annual waste flow to r^ will remain with the person the landfill from a current 4,000 presently using it. tonnes, to almost 100,000 tonnes, largely from outside the county. / iS NOTICES SEVERE WINTER WEATHER SAFETY * Alberta Environmental With winter fast approaching, severe Protection is hosting a series of winter weather safety should be a regional public meetings to allow concern for all Albertans. Over the interested parties to participate in next three weeks, Municipal News the province's Water Management Highlights,in conjunction with Policy and Legislation Review. Alberta Public Safety Services, Meetings have been scheduled for the will provide our readers with following dates: important information relating to winter weather safety. This week, Red Deer October 21 we are pleased to provide the lipl Slave Lake October 28 following list of key contact Medicine Hat November 16 numbers for obtaining current severe Brooks November 17 weather information: Lethbridge November 18 Calgary November 25/26 Bonnyville November 28 Edmonton (24 hours per day) Wainwright November 30 Weather Consultation 468-7077 Manager, Dave Burnett 951-8831 Meetings will also be scheduled (after Jan. 1/95, Tom Nichols) for Grande Prairie, High Level, Hinton, Fort McMurray and Edmonton, during January and February of 1995. Calgary (24 hours per day) Further information, including Weather Consultation 275-2760 copies of the discussion paper and Manager, Lou Berthelot 299-7802 draft legislation, is available by (after Jan. 1/95, Steve Blackwell) calling Alberta Environmental Protection at 1-800-661-5586. Grande Prairie (6 a.m. - 10 p.m.) Weather Consultation 538-0017 * The Canadian Manufacturers Manager, Brian Mottus 532-2642 Association is sponsoring the ON-SITE employment program, which is now being introduced in Alberta. Lethbridge (5:30 am - 10:15 pm) ON-SITE is a voluntary Weather Consultation 382-3185 employment program which places Manager, Ron Harrison 382-3184 university and college graduates in companies, institutions and municipalities for an average of 26 Banff (8 a.m. - 4 p.m.) weeks, to assist with environmental Weather Consultation 762-4707 and energy management, occupational Mgr., Gaetan Langlois 762-9325 health and safety, and quality management systems. The ON-SITE program pays Jasper (5 a.m. - 5 p.m.) employee wages, with sponsor Weather Information 852-3260 pi employers being charged a $100 per Mgr., Russ Rowlandson 852-3260 week fee for program administration, a technical referral service, and a professional development seminar for Fort McMurray (5 a.m. - 10 p.m.) the employee. Weather Information 743-2698 For more information on the Mgr., Mike Yaremchuk 743-2698 ON-SITE program, please contact Marnie MacKenzie, the Alberta program coordinator, at 233-7667. Approved by !h« O*o»rtm«at o( MuntooM »^ii Fo^J* iuOaiim«s«. •« MUNICIPAL SUPPLIES • Edrrxxnon & Ci^>y OFFICIAL OATH I, ';rQ-r^ **±£££Li ,do swear that Iwill diligently, faith fully and to the best of my ability, execute according to law, the office of IJ?f>oJ~y fuZ&Aft for the 'fi\ UV\j c( /ggj} 0Ijhick- J QQggAU, .^.:..?.?.... (Nunc of Municipillgy) So help me God. SWORN before me at the .yjt^fflf in the Province ofAlberta, this 3b AC v day of.j2d&b&LL„ _ A.D. 19.?f ' !3^k^..^id^^ *p OFFICIAL OATH I, UlL^ i^' gcXU (do swear that j^ diligently, faith fully and to the best of my ability, execute according to law, the office nf |C£ei/€ for the _ftW Af cjpel f)j±\ ficf 9l!}S.?^.^L..^.t22-.... (Nunc of Municipality) So help me God. SWORN before me at the \fa&£?k„ of..„.^ ZtypUtj ulCTCjOrB, I wes tweedle - reeve do hereby proclaim the month of'9fgvember to be family Violence(Prevention Month in m.d. of Brazeau / callupou allcitizens to recognizefamily violencefor the serious socialand criminalproblem that itis. Icalluponyou to mal^e adifference by talking the time toget involved. AndIcaUuponyou to encourage allAlbertans to mat^e ourprovince violencefree in 1394 and beyond. In zvitness whereof, I have hem unto set mu nandthis 8th day OJ November 1994.