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Engagement Plan Government of the Northwest Territories Department of Infrastructure Dempster Highway (NWT Highway #8) Engagement Plan P.O. Box 1320, Yellowknife NT X1A 2L9 www.gov.nt.ca C. P. 1320, Yellowknife NT X1A 2L9 Table of Contents Introduction ................................................................................................................................................... 3 Affected Parties ............................................................................................................................................ 3 Past Engagement Activities .................................................................................................................... 4 Engagement Approach ............................................................................................................................. 4 Engagement Activities for the Project ............................................................................................... 4 Summary ......................................................................................................................................................... 5 P.O. Box 1320, Yellowknife NT X1A 2L9 www.gov.nt.ca C. P. 1320, Yellowknife NT X1A 2L9 Introduction The Government of the Northwest Territories, Department of Infrastructure (INF) is applying for a Land Use Permit for the ongoing operations and maintenance activities for the Dempster Highway (NWT Highway #8). Operations and maintenance activities include accessing granular material, stockpiling, regular maintenance, operation and public safety improvements at infrastructure locations, winter access road construction and maintenance, and all other public highway access roads. As GNWT public servants, all INF staff are accountable, and open to the public for discussion of all matters regarding the Dempster Highway operations and maintenance. As such, the INF staff are well acquainted with the Communities along the highway and all engagement practices and community relationships are well established. Affected Parties The Affected Parties identified include: • Aklavik Indian Band • Charter Community of Tsiigehtchic • Ehdiitat Gwich'in Council (Alklavik) • Ehdiitat Gwich’in Renewable Resources Council (Aklavik) • Gwich'in Land Use Planning Board • Gwich'in Renewable Resources Board • Gwich'in Tribal Council – Department of Cultural Heritage • Gwich’in Tribal Council • Gwich'in Tribal Council – Lands and Resources • Gwichya Gwich'in Band • (Tsiigehtchic) • Gwichya Gwich'in Council • (Tsiigehtchic) • Gwichya Gwich'in Renewable Resources Council (Tsiigehtchic) • Hamlet of Aklavik P.O. Box 1320, Yellowknife NT X1A 2L9 www.gov.nt.ca C. P. 1320, Yellowknife NT X1A 2L9 • Hamlet of Fort McPherson • Inuvik Native Band • Nihtat Gwich'in Council (Inuvik) • Nihtat Gwich'in Renewable Resources Council (Inuvik) • Teetl’it Gwich'in Band • Tetlit Gwich'in Renewable Resource Council (Fort McPherson) • Tetlit Gwich'in Council (Fort McPherson) • Town of Inuvik INF may engage with other Parties on a case by case basis as appropriate. Past Engagement Activities INF has engaged with the above listed affected parties prior to submitting the land use permit application. It’s important for INF to keep community members and the public involved in an ongoing basis. Engagement Approach INF believes that meaningful community engagement is crucial to build and maintain good relationships with communities, community members and affected parties. Regional Offices are open for residents to provide in-person comments and concerns, or to ask questions regarding INF activities. As a result of INF open lines of communication, well-established relationships have been built with the people and communities of the Northwest Territories. Engagement Activities for the Project During the pre-submission engagement period, INF built on the engagement approach and opened lines of communication for affected parties to provide input on the project at a number of different steps in the process. Engagement for the Dempster Highway Operation and Maintenance includes activities such as: • Land Use Permit Renewals, Amendments or Extensions; • Road Closures an conditions; and P.O. Box 1320, Yellowknife NT X1A 2L9 www.gov.nt.ca C. P. 1320, Yellowknife NT X1A 2L9 • Road maintenance that could affect the public. Summary A summary of engagement triggers and methods is provided below in Table 1. Table 1: Summary of Engagement Triggers and Methods Engagement Primary Purpose Primary Methods Participants Land Use Permit To advise rights Written Identified potentially Renewals, holders and notification affected parties Amendments, or stakeholders of the Extensions Departments plans regarding the Land Use Permit Highway closures To advise the Written and/or All members of the and conditions public of any verbal notification public highway closures which could and/or conditions include social of the highway media platforms Highway To advise the Written and/or All members of the Maintenance public of any verbal notification public maintenance which could activities that could include social affect the public media platforms P.O. Box 1320, Yellowknife NT X1A 2L9 www.gov.nt.ca C. P. 1320, Yellowknife NT X1A 2L9 March 2021 Appendix E - Pre-Submission Engagement Record (Summary and 13 Log) Template 1. Pre-Submission Engagement Summary: Dempster Highway (NWT Highway #8) Land Use Permit Renewal Name of Proponent: GNWT – Department of Infrastructure Name of Affected Party: Aklavik Indian Band, Charter Community of Tsiigehtchic, Ehdiitat Gwich'in Council, Ehdiitat Gwich’in Renewable Resources Council, Gwich'in Land Use Planning Board, Gwich'in Renewable Resources Board, Gwich'in Tribal Council – Department of Cultural Heritage, Gwich’in Tribal Council, Gwich'in Tribal Council – Lands and Resources, Gwichya Gwich'in Band, Gwichya Gwich'in Council , Gwichya Gwich'in Renewable Resources Council, Hamlet of Aklavik, Hamlet of Fort McPherson, Inuvik Native Band, Nihtat Gwich'in Council, Nihtat Gwich'in Renewable Resources Council, Teetl’it Gwich'in Band, Tetlit Gwich'in Renewable Resource Council, Tetlit Gwich'in Council, Town of Inuvik Name(s) of representative(s) of Dates of Engagement Reason(s) for Overview of Overview affected parties who (e.g. list dates or range Engagement Issue(s) Resolved of Issue(s) participated in engagement of dates) (e.g., application Unresolved for timber harvesting) Aklavik Indian Band Emailed January 27, 2021 Pre-submission No comments provided n/a [email protected] to notify parties of engagement letter for during pre-submission upcoming land use permit land use permit engagement letter. application with a 2 week G14E002 renewal comment period. Notified parities can INF followed up with an submit comments or email dated February 18, concerns through ORS. 2021 to notify parties of application and that additional comments can be submitted via the ORS. 26 Engagement Guidelines for Applicants and Holders of Water Licences and Land Use Permits March 2021 Charter Community of Tsiigehtchic Emailed January 27, 2021 Pre-submission No comments provided n/a [email protected] to notify parties of engagement letter for during pre-submission upcoming land use permit land use permit engagement letter. application with a 2 week G14E002 renewal comment period. Notified parities can INF followed up with an submit comments or email dated February 18, concerns through ORS. 2021 to notify parties of application and that additional comments can be submitted via the ORS. Ehdiitat Gwich'in Council Emailed January 27, 2021 Pre-submission No comments provided n/a to notify parties of engagement letter for during pre-submission [email protected] upcoming land use permit land use permit engagement letter. application with a 2 week G14E002 renewal comment period. Notified parities can INF followed up with an submit comments or email dated February 18, concerns through ORS. 2021 to notify parties of application and that additional comments can be submitted via the ORS. 26 Engagement Guidelines for Applicants and Holders of Water Licences and Land Use Permits March 2021 Ehdiitat Gwich’in Renewable Emailed January 27, 2021 Pre-submission No comments provided n/a Resources Council to notify parties of engagement letter for during pre-submission upcoming land use permit land use permit engagement letter. [email protected] application with a 2 week G14E002 renewal comment period. Notified parities can INF followed up with an submit comments or email dated February 18, concerns through ORS. 2021 to notify parties of application and that additional comments can be submitted via the ORS. Gwich'in Land Use Planning Board Emailed January 27, 2021 Pre-submission No comments provided n/a [email protected] to notify parties of engagement letter for during pre-submission upcoming land use permit land use permit engagement letter. application with a 2 week G14E002 renewal comment period. Notified parities can INF followed up with an submit comments or email dated February 18, concerns through ORS. 2021 to notify parties of application and that additional comments can be submitted via the ORS. 26 Engagement Guidelines for Applicants and Holders of Water Licences and Land Use Permits March 2021 Gwich'in Renewable Resources Emailed January 27, 2021 Pre-submission No comments provided n/a Board to notify parties of engagement letter for during pre-submission [email protected] upcoming land use permit land use permit engagement letter. application with a
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