Agenda of Katikati

KATIKATI - WAIHI BEACH WARD FORUM Komiti Hapori

KWB20-2 Monday, 15 June 2020 The Centre. Pātuki Manawa

7:00pm

Katikati - Waihi Beach Ward Forum Meeting Agenda 15 June 2020

Katikati – Waihi Beach Ward Forum

Membership Chairperson Councillor James Denyer Deputy Chairperson Cr Anne Henry Members Mayor Garry Webber (ex-officio) Cr Christina Humphreys Quorum 2 Frequency Quarterly

Role:

 To develop relationships in community and rural sectors to enable Council to achieve local solutions to local problems and promote positive change and sustainability for strong, healthy and safe communities.  To provide an effective mechanism for feedback to Council on local and community issues and strategic issues relating to the Ward.  To promote liaison between the relevant community boards, ratepayers associations and community organisations to improve the wellbeing of residents in the Ward.  To develop and maintain a strong relationship with Tangata Whenua and ensure Māori values are considered.  To promote and advocate for the co-ordination of community services and agencies for the well-being of the community.  To consider and report to Council and its Committees on any matter of interest or concern to the Ward communities.

Delegations:

 To receive community development plans and where appropriate make recommendations to Council or its Committees to assist in the implementation of the plans.  To report and make recommendations to Council and its Committees on local and community issues and strategic issues relating to the Ward.  To consider and report on all matters referred by Council and its Committees.  To promote, encourage and facilitate community participation in issues relating to Council strategies and outcomes.  To communicate with community organisations and interest groups within the Ward.

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Notice is hereby given that a Katikati - Waihi Beach Ward Forum Meeting will be held in The Centre. Pātuki Manawa, Tauranga on: Monday, 15 June 2020 at 7:00pm

Order Of Business

1 Present ...... 5 2 In Attendance ...... 5 3 Apologies ...... 5 4 Consideration of Late Items ...... 5 5 Declarations of Interest ...... 5 6 Public Excluded Items ...... 5 7 Public Forum ...... 5 8 Workshop ...... 5 Katch Katikati Ongare Points Residents and Ratepayers Association Katikati Community Board 9 Minutes for Receipt ...... 6 9.1 Minutes of the Katikati - Waihi Beach Ward Forum Meeting held on 19 March 2020 ...... 6 10 Information for Receipt...... 15 10.1 Minute Action Report ...... 15

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Katikati - Waihi Beach Ward Forum Meeting Agenda 15 June 2020

1 PRESENT

2 IN ATTENDANCE

3 APOLOGIES

4 CONSIDERATION OF LATE ITEMS

5 DECLARATIONS OF INTEREST

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest that they may have.

6 PUBLIC EXCLUDED ITEMS

7 PUBLIC FORUM

A period of up to 30 minutes is set aside for a public forum. Members of the public may attend to address the Board for up to five minutes on items that fall within the delegations of the Board provided the matters are not subject to legal proceedings, or to a process providing for the hearing of submissions. Speakers may be questioned through the Chairperson by members, but questions must be confined to obtaining information or clarification on matters raised by the speaker. The Chairperson has discretion in regard to time extensions. Such presentations do not form part of the formal business of the meeting, a brief record will be kept of matters raised during any public forum section of the meeting with matters for action to be referred through the customer contact centre request system, while those requiring further investigation will be referred to the Chief Executive.

8 WORKSHOP

Katch Katikati Ongare Points Residents and Ratepayers Association Katikati Community Board

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9 MINUTES FOR RECEIPT

9.1 MINUTES OF THE KATIKATI - WAIHI BEACH WARD FORUM MEETING HELD ON 19 MARCH 2020 File Number: A3750334 Author: Letesha Arrowsmith, Governance Support Administrator Authoriser: Jan Pedersen, Group Manager People And Customer Services

RECOMMENDATION 1. That the Minutes of the Katikati - Waihi Beach Ward Forum Meeting held on 19 March 2020 be received.

ATTACHMENTS 1. Minutes of the Katikati - Waihi Beach Ward Forum Meeting held on 19 March 2020

Item 9.1 Page 6 Katikati - Waihi Beach Ward Forum Meeting Minutes 19 March 2020

MINUTES OF WESTERN BAY OF PLENTY DISTRICT COUNCIL KATIKATI - WAIHI BEACH WARD FORUM MEETING NO. KWB20-1 HELD AT THE PATUKI MANAWA - KATIKATI ON THURSDAY, 19 MARCH 2020 AT 7:00PM

1 PRESENT

Cr J Denyer, Cr A Henry, Cr C Humphreys and Mayor G Webber

2 IN ATTENDANCE

M Taris (Chief Executive Officer), G Allis (Deputy CEO/Group Manager Infrastructure Services), K Elder (Governance Manager), A Alty (Senior Governance Advisor) and T Ruru (Governance Advisor). Councillors D Thwaites, M Grainger, M Lints, J Scrimgeour and Community Board Members T Rolleston, R Goudie, J Clements, B Hulme. The Chairperson welcomed everyone to the first meeting of the Katikati-Waihi Beach Ward Forum. He outlined the establishment and process of the Ward Forum and introduced Councillors, Staff and Community Board Members to the public. The Chairperson acknowledged the presence of Bay of Plenty Regional Councillor Norm Brunning.

3 APOLOGIES

APOLOGY

RESOLUTION KWB20-1.1 Moved: Cr A Henry Seconded: Cr C Humphreys That the apologies for absence from Katikati Community Board Chairperson Ben Warren, Kevin Tohiariki, Brian Anderson, Peter Roy and John Mutlow be accepted. CARRIED

4 CONSIDERATION OF LATE ITEMS

NIL

5 DECLARATIONS OF INTEREST

Members were advised that if they have an interest (actual, potential, perceived, pecuniary or non- pecuniary interest) in any item on the agenda, then they must declare this interest and refrain from discussing or voting on that item, and they were advised to withdraw from the meeting table for the item [As per the Local Authorities (Members’ Interest) Act 1968]. Declarations of interest were as follows:  Councillor Denyer declared an interest in the item relating to the Waihi Beach Community Board and any items that may relate to the Katikati Community Board.  Councillor Henry declared an interest in the item relating to the Waihi Beach Community Board.  Councillor Humphreys declared an interest in any items that may relate to the Katikati Community Board.

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6 PUBLIC EXCLUDED ITEMS

NIL

7 PUBLIC FORUM

PUBLIC FORUM

RESOLUTION KWB20-1.2 Moved: Cr J Denyer Seconded: Cr A Henry That the meeting adjourn for the purpose of holding a public forum. CARRIED

7.1 DON WALLIS – KATIKATI BOATING CLUB Mr Don Wallis outlined the history of the Katikati Boating Club (‘KBC’) and the adjunct Katikati Sailing Club. Key Points:  The Katikati Sailing Club ran sailing lessons for young people in the area.  He requested improvement to the facility at the end of Beach Road.  The Katikati Boating Club had designed a concept plan for the Beach Road Reserve area 3-4 years ago.  The concept included the development of a sandy bay between the boat ramp and existing beach. The existing beach currently had rocks on it which limited the use of the area.  The existing boat ramp was the only ramp that serviced central Katikati.  The Katikati Boating Club required a resource consent to deposit sand along the front of the beach, raise the boat ramp 300-400ml and increase the width of the first 20m of the ramp by 12-13 metres.  The Katikati Boating Club property in the middle of Katikati township was currently for sale. Funds from the sale of the property would be directed toward the development of an improved boat ramp at the end of Beach Road.  The Katikati Boating Club were requesting Councils’ support with the required Resource Consent process for the improvements to the Beach Road boat ramp area.

CONCLUSION OF PUBLIC FORUM

RESOLUTION KWB20-1.3 Moved: Cr Denyer Seconded: Cr A Henry That the meeting reconvene in formal session. CARRIED

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8 WORKSHOP

SUSPENSION OF STANDING ORDERS – GROUP PRESENTATIONS

RESOLUTION KWB20-1.4 Moved: Cr A Henry Seconded: Mayor G Webber That standing orders be suspended for the purpose of holding a workshop. CARRIED

8.1 PIO SHORES RATEPAYERS – SPORTS AND COMMUNITY ASSOCIATION Heather Powell & Nigel D’Arth were present, representing the Pio Shores Ratepayers – Sports and Community Association. Key Points:  Nigel D’Arth advised that he was speaking as a representative of the Pio Shores Ratepayers – Sports and Community Association (‘the Association’), which had a membership of 250 registered property owners.  The Association had oversight on the continuing development of recreational facilities for Pio Shores that gave benefit to residents.  The Association manages public assets, reserves, trees and services like stormwater provision.  All properties were subject to covenants registered on the property tiles.  The Association had a role in approving any construction within the subdivision.  A good working relationship with the District and Regional Councils had been developed and several shared co-funded projects had been undertaken at Pio Shores.  Many members were involved with Pio Shores Coast Care.  Main features included the swale road reserves, the number of mature trees within the subdivision and easy access to an uncrowded beach.  The Pio Shores Development was now at a mature stage.  The Association requested the installation of a CCTV on Emerton Road and one on Beach Road just past the local hotel which would cover the two entrance and exit roads at Waihi Beach. The Association asked that the progress of the proposed stormwater project be given major priority status.

8.2 URETARA ESTUARY MANAGERS Karen Smillie, representing the Uretara Estuary Managers addressed the meeting and noted the following: Key Points:  An outline of the history of Uretara Estuary Managers (UEM) was provided.  The primary objective of the group, when it formed in 2004, was pest control.

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 The focus had widened to include planting to slow down erosion and minimise contamination of the Tauranga Harbour.  UEM aimed to have one trap per five households, to reduce the damage rats cause to native birdlife and invertebrates.  UEM had planted 12,000 plants in conjunction with community partners.  Approximately 2,500 plants had been grown in the nursery established to support the planting programme.  The importance of keeping fish, estuarine system and freshwater systems healthy was emphasised.  Forty-nine manmade impediments to fish passage had been identified in local waterways during 2019.  UEM monitored discharge proposals, resource consents and provided input into the Bay of Plenty Regional Council Coastal Plan.  The lack of normal vegetative planting on stream banks and importance of natural flood barriers was noted. 17 heavily infested foreign plants had been found along the stream banks.  UEM had started the conversion process, stabilising banks and the planting of natives.  Funding had been received to spend on restoration of four catchment areas, which would improve environmental stewardship.  The potential catchments of interest were Tahawai, Uretara, Te Rereatukahia, Te Mania.  Project Parore focused on Te Mania Catchment, a community-led ecological restoration and water quality improvement project.  Monitoring through Project Parore had identified 28 special species in the catchment.  The Harbour Margins programme for coastal restoration includes dealing with invasive species and restoration of esplanade reserves.  Over 8000 metres of stream boundaries had been fenced and/or planted.  UEM involved other key farming industry groups and supported farmers with environmental improvements in the area.  UEM were always available to speak to members of the public who were interested in any environmental projects and had an active website.  The Bay of Plenty Regional Council was proactive in providing cost-sharing funding for specific projects that promoted stream and biodiversity health.  UEM have a good relationship with BOPRC and would like to work collaboratively with Western Bay of Plenty District Council on estuarine reserves and margins.  There was an opportunity for UEM and other interest groups to provide feedback on the draft National Policy Statement on Indigenous Biodiversity.

8.3 WAIHI BEACH COMMUNITY BOARD Mr Ross Goudie, Chairperson of the Waihi Beach Community Board addressed the meeting. Key Points:  Mr Goudie highlighted progress made on the Waihi Beach Community Plan.  It was a grass roots project formulated by valuable community input.  He noted the four key pillars in the Action Plan (Social, Economic, Environment and Cultural).  The pillars were the key drivers of various projects to be developed over the next 3-4 years.

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 The various projects listed in the Action Plan were noted.  The Community Plan facilitator, Portia McKenzie, had been appointed to develop a plan relating to the enhancement of the Broadlands Block for utilities and community use.  The Community Board would provide governance and a Co-ordinator would oversee community volunteers.  The community had initiated several environmental projects and a meeting had been held with Bay of Plenty Regional Council, to discuss dune restoration and weed control, in particular salt water paspalum.  Mr Goudie requested that Council review equity of library and service centres, so the services at Waihi Beach are consistent with services provided at Katikati Library and Service Centre.  Mr Goudie requested that Council consider a rates freeze, due to the economic climate.

8.4 ATHENREE ACTION GROUP Anne-Marie Evans, representing the Athenree Action Group, addressed the meeting. Key Points:  Requested a walkway/cycleway link from Athenree to Island View, Waihi Beach that continued along the base of the Pa site linking with Pohutukawa Drive.  Athenree Action Group would like assistance relating to ongoing dune care.  The Walkway/cycleway was required for: o Social – Access to beach and cafes and exercise. o Environmental – Crossing DOC wildlife reserve, interpretive panels could be provided about the bird sanctuary and access for predator control. o Economic – Attract visitors to the area of Athenree, Bowentown and Waihi Beach linking them with a cycleway. o Cultural reasons – Linking the Pa site of Bowentown with the Pa site of Koutunui with an opportunity to tell the iwi history of the area by way of information boards.  Request to extend footpath around the Athenree Rest Home to link with Marina Way.  The Montessori School was located at the bottom of the hill and 3-4 school busses stopped there at 3:30pm and concerns relating to traffic speed in the immediate area had been registered.  The installation of a CCTV system at the start of Athenree Road would monitor traffic speed and vehicles entering and existing Athenree.  An initiative to start a community garden was underway. Council staff had assisted with the initial clean-up of the area of reserve by 34 Roretana Drive. Council had left the existing fruit trees on the reserve in place. Council staff were assisting with the further development of the reserve.  Athenree Harbour Care Group established a mangrove working bee with support from Bay of Plenty Regional Council.  The Bay of Plenty Regional Council supplied traps for the control of pests in the area.  The Athenree Action Group had requested an all-weather cover for the community BBQ.

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CONCLUSION OF WORKSHOP

RESOLUTION KWB20-1.5 Moved: Cr J Denyer Seconded: Mayor Garry Webber That the meeting reconvene in formal session. CARRIED

9 RECOMMENDATIONS TO COUNCIL / COMMITTEES

9.1 KATIKATI BOATING CLUB

9.2 PIO SHORES RATEPAYERS – SPORTS AND COMMUNITY ASSOCIATION

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9.3 URETARA ESTUARY MANAGERS

RESOLUTION KWB20-1.8 Moved: Mayor G Webber Seconded: Cr C Humphreys That the Katikati – Waihi Beach Ward Forum acknowledges the presentation and resource available from the Uretara Estuary Managers. CARRIED

9.4 WAIHI BEACH COMMUNITY BOARD

RESOLUTION KWB20-1.9 Moved: Cr C Humphreys Seconded: Cr A Henry That the Kaikati – Waihi Beach Ward Forum receives the presentation from the Waihi Beach Community Board. CARRIED

ACTION That the request for Council to review equity of library and service centres, so the services at Waihi Beach are consistent with services provided at Katikati library and service centre, be referred to the Long Term Plan process at the recommendation of the CEO.

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9.5 ATHENREE ACTION GROUP

RESOLUTION KWB20-1.10 Moved: Cr A Henry Seconded: Cr J Denyer That the Katikati – Waihi Beach Ward Forum acknowledges the support of the Athenree Action Group for the completion of a walkway/cycleway from Athenree to Emerton Road Waihi Beach. CARRIED

RESOLUTION KWB20-1.11 Moved: Cr J Denyer Seconded: Mayor G Webber That the Katikati – Waihi Beach Ward Forum refers the request from the Athenree Action Group for assistance with the Dune Care Project to staff. CARRIED

RESOLUTION KWB20-1.12 Moved: Cr C Humphreys Seconded: Cr J Denyer That the Katikati – Waihi Beach Ward Forum proposes that staff meet with the Community with the view of developing a cycleway / walkway masterplan. CARRIED

RESOLUTION KWB20-1.13 Moved: Mayor G Webber Seconded: Cr A Henry That the Katikati – Waihi Beach Ward Forum refers a request for a reduction in the road speed on the main entrance road into Athenree for consideration in the speed bylaw process. CARRIED

RESOLUTION KWB20-1.14 Moved: Cr A Henry Seconded: Cr C Humphreys That the Katikati – Waihi Beach Ward Forum recommends that the Waihi Beach Community Board consider funding an all-weather cover of the BBQ at Athenree from the Waihi Beach Community Board Reserve fund. CARRIED

The Meeting closed at 8:22pm. The minutes of this meeting were confirmed at the Council meeting held on 21 May 2020.

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10 INFORMATION FOR RECEIPT

10.1 MINUTE ACTION REPORT File Number: A3761203 Author: Charlotte McGirr, Human Resources Coordinator Authoriser: Jan Pedersen, Group Manager People And Customer Services

EXECUTIVE SUMMARY The purpose of this report is to provide an update on minute actions from the Katikati – Waihi Beach Ward Forum held 17 March 2020.

RECOMMENDATION 1. That the Minute Action report be received.

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BACKGROUND

9.1 KATIKATI BOATING CLUB

RESOLUTION KWB20-1.6 Moved: Cr J Denyer Seconded: Cr A Henry That the Katikati – Waihi Beach Ward Forum recommends that staff work with the Katikati Boating Club regarding the purchase of the old sailing space land by The Landing in Katikati and the proposed development of the Beach Road boat ramp site. Comment Staff have instigated discussions with the Katikati Boating Club about the purchase of their Beach Road property and the Club’s proposed development at the end of Beach Road adjacent to McMillian Reserve.

9.2 PIO SHORES RATEPAYERS – SPORTS AND COMMUNITY ASSOCIATION

RESOLUTION KWB20-1.7 Moved: Cr J Denyer Seconded: Cr A Henry That the Katikati – Waihi Beach Ward Forum: 1. Refers the concerns raised by Pio Shores Ratepayers to staff. 2. Recommends that the request for CCTV in Bowentown be included in the Policy Strategy Review of CCTV. Comment The Pio Shores Ratepayers Association have been provided with an update on the storm water options. The other matters raised are operational issues. Council is currently in the process of developing a CCTV strategy and policy, which looks at the entire surveillance network at a high level in terms of criteria for new cameras, compliance with the Privacy Act 1993 etcetera. This process is anticipated to be completed by the end of 2020.

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9.3 URETARA ESTUARY MANAGERS

Comment This has been noted and will be considered alongside any ongoing projects.

9.4 WAIHI BEACH COMMUNITY BOARD

RESOLUTION KWB20-1.9 Moved: Cr C Humphreys Seconded: Cr A Henry That the Katikati – Waihi Beach Ward Forum receives the presentation from the Waihi Beach Community Board.

Comment This has been noted and will be considered alongside any ongoing projects.

Comment This request is being considered under the libraries level of service review as part of the Long Term Plan process.

9.5 ATHENREE ACTION GROUP

Comment The project is being progressed by staff with arrangements being made for a site visit with tangata whenua to consider the crossing point options, now that we are in alert level one.

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Comment Staff are to liaise with Athenree Action Group over scope of assistance required.

Comment This can be progressed at an operational level and links to the cycleway plan for Waihi Beach and the proposed link to Katikati. Both Waihi Beach and Katikati Trails development Groups have signed an MOU with Council which includes a map of current and proposed cycleway routes within their respective area.

Comment This item has been referred to the review of the Speed Limits Bylaw process which will be considered mid 2020.

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Comment This item will be referred to the Waihi Beach Community Board meeting to be held on 10 August 2020.

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