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Western Bay of Plenty District Council

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Western Bay of Plenty District Council Western Bay of Plenty District Council Minutes of Meeting No. K1 of the Katikati Community Board held on 20 November 2019 in The Centre. Pātuki Manawa commencing at 7.00pm Present Members B Warren (Chairperson), N Harray (Deputy Chairperson), J Clements and K Sutherland and Councillors J Denyer and C Humphreys In Attendance K Perumal (Group Manager Finance and Technology), J Paterson (Transportation Manager), A Alty (Senior Governance Advisor), L Arrowsmith (Governance Support Administrator), Mayor Garry Webber, Waihi Beach/Katikati Ward Councillor Anne Henry, Waihi Beach Community Board Member Don Ryan, Kaimai Ward Councillor Murray Grainger, Bay of Plenty Regional Councillor Norm Bruning 24 Members of the Public One Member of the press Declarations of Interest Members were reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest that they may have. Members were advised that if they had an interest (actual, potential, perceived, pecuniary or non pecuniary interest) in any item on the agenda, then they must declare this interest and refrain from discussing or voting on this item and are advised to withdraw from the meeting table for the item. (As per the Local Authorities (Members’ Interest) Act 1968). There were no Declarations of Interest declared in relation to this agenda. Public Forum Resolved: Members Sutherland / Clements THAT the meeting adjourn for the purpose of holding a public forum. Minutes of K1 held on 20 November 2019 2 The Chairperson outlined the protocols relating to the Public Forum Section of the meeting as set out in Standing Orders for the Katikati Community Board. Attending members of the public were invited to take part in the Public Forum. Katikati Memorial Hall Jim Davidson representing the Katikati Memorial Hall Committee provided an update on the Katikati memorial Hall entrance upgrade. The building consent for the project was expected to be issued within the next week. Resource Consent (required as the building is registered as a Category B Historical Building) had been given. Drainage plan had been finalised and Council consent applied for stormwater compliance. A Fire Report had been undertaken and the Hall Committee had been advised that they were required to upgrade the Hall and Lounge fire alarm system at a cost of approximately $15,000. Geo-tech work had been undertaken and there was no evidence of liquefaction. Demolition of the area to be remodelled was expected to commence in the next 7 days. There would be close co-operation with the Western Bay of Plenty District Council throughout the development. Funding had been secured from TECT and the Committee was optimistic in securing funding from the Lotteries Board. Funding from targeting rates was also financing the upgrade. Upgrade work was expected to be completed by February 2020. Use of the main hall would continue throughout the upgrade. Congratulations to Elected Board Members for the 2019-2022 Triennium David Marshall extended congratulations to all elected members and wished them well in the undertaking of their duties as a Council and/or Community Board representative during the 2019 – 2022 triennium, working for the betterment of our ward and township. NZ Transport Agency – SH2 Main Road Katikati – Reflection of Minutes of Interim Measures Workshop Undertakings David Marshall outlined extreme disappointment relating to communication undertakings that had been given by the Interim Measures Workshop on 23 November 2017. It was stated that the purpose of the (Interim Measures Workshop) was to present the Opus Report and concept drawings of these identified options for managing peak (summer/event day) traffic delays and interim (pre-bypass) Town Centre Plan Improvements and to receive initial feedback from the group before refining designs as necessary for wider public consultation next year. This did not/had not happened. There was great disappointment and frustration that the Katikati community were now being advised that a trial was to be held to address the very concerns that had previously been identified at earlier Interim Measures Workshops. Nigel D’Ath (Journey Manager Bay of Plenty New Zealand Transport Agency) advised that he had not been a member of the Interim Measures Workshop but had received the minutes Mr Marshall referred to. He recognised that there had been Interim Workshop meetings up until November 2017 and options were prepared for wider consultation up to the point when there had been a change in Government and planned infrastructure was then put on hold. Minutes of K1 held on 20 November 2019 3 He accepted that there had been a lack of communication and his purpose at the meeting was to advise a temporary traffic trial to test a potential method for reducing delays on State Highway 2. Peter Mackay extended congratulations to those members at the Katikati Community table following the recent local body elections. He expressed his disappointment at the lack of communication from NZTA, noting that the members of the Interim Measures Workshop had work hard as a conduit group generating ideas for the future development and traffic management through Katikati. Norm Mayo extended congratulations to the newly elected members of the Katikati Community Board. Community Board Representation Mr Mayo noted that the current system of Community Boards had worked well (for over 50 years) and it was important to reiterate that the recent representation review clearly showed sound acceptance for Community Board representation throughout the Western Bay of Plenty district. Mr Mayo asked if there was a move to proceed with committees outside the established Community Boards and questioned if Council had a mandate for this and what the delegations for Ward Committees would be. Mr Mayo stated that his question may be unfounded as the formation of Ward committees had not been signalled in any pre-election speeches or campaigns. The Board was advised that a reply to the questions raised Mr Mayo would be sent directly to him. Jacqui Knight extended congratulations to members of the Katikati Community Board. Reserve Area at Park Road and Beach Road Ms Knight enquired what work was programmed to be undertaken on the reserve area on the corner of Beach Road and Park Road. It was her understanding that some funding had been set aside for improvements to the area. If work was to be it was suggested that the trees and shrubs be cut back or cleared and a walkway put across the reserve area. The Chairperson advised that the query would be referred to the Reserves and Facilities Manager and a reply sent directly to Ms Knight. Change to Designation of Thompsons Track Ms Knight advised that a number of local groups would like to see the change in designation of the Thompsons Track area to a Recreational Reserve progressed. It was felt that there would be a definite economic benefit to the township as many visitors would use the area for their specific recreational activities. The previous Board had indicated their support in securing the change to Thompsons Track to a recreational reserve. Minutes of K1 held on 20 November 2019 4 The Katikati Community Board would include this topic in their submissions to the Annual Plan. Bay of Plenty Regional Council Representation Bay of Plenty Regional Councillor Norm Bruning extended congratulations to those elected to Council and the Katikati Community Board in the recent election. He advised that he and Bay of Plenty Regional Council representative Jane Nees were available to assist and answer questions about land, water, air and regional transport issues relating to public transport. The Bay of Plenty Regional Council was also active in co- governance representation arrangements with Tauranga City Council, Western Bay of Plenty District Council and three local iwi relating to Tauranga harbour management The Chairperson thanked Bay of Plenty Regional Councillor Bruning for his attendance. Resolved: Councillor Denyer / Member Harray THAT the meeting be re-convened in formal session at 7.24 pm K1.1 Presentations The Board received a presentation from Nigel D’Ath (Journey Manager Bay of Plenty New Zealand Transport Agency) outlining a proposed temporary traffic trial in Katikati on Friday 22 November from 3.30pm to 7pm and on Sunday 24 November from 1pm to 7pm. The trial was being undertaken to test a potential method for reducing delays experienced on State Highway 2 through Katikati during the busiest days of the Christmas/summer period. The trial would remove the right turn option into and out of Beach Road. This initiative was to help improve traffic flow on SH2 (including through Katikati) during peak travel periods. Bay of Plenty region travellers would be encouraged to take alternative routes, by active display signs advising estimated journey times throughout the region or by traffic hot spot mapping by way of a mobile phone app. Road users who would usually turn right into or out of Beach Road would use the local road detours. Traffic travelling straight through Katikati on SH2 would not be impacted travelling through Katikati township. A separate detour would be in place after the Beach Road intersection to allow traffic to turn around and enter Beach Road from the south-bound lane. This detour would take vehicles along SH2, left into Macmillan Street, right into Boyd Street, right into Hyde Street, right back onto SH2 and left into Beach Road. This would add 3-5 minutes into a journey. Minutes of K1 held on 20 November 2019 5 Mr D’Ath advised that it was hoped that common courtesy would apply and vehicle users would be mindful of others. It was recognised that there would be some inconvenience to road users but the trial was geared to give some benefit to all travellers and tolerance and understanding by road users toward each other would benefit all.
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