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Minutes of Katikati Katikati - Waihi Beach Ward Forum Meeting Minutes 15 June 2020 MINUTES OF WESTERN BAY OF PLENTY DISTRICT COUNCIL KATIKATI - WAIHI BEACH WARD FORUM MEETING HELD AT THE CENTRE - PATUKI MANAWA, KATIKATI ON MONDAY, 15 JUNE 2020 AT 7:00PM 1 PRESENT Cr J Denyer (Chairperson), G Webber (Mayor), Cr A Henry and Cr C Humphreys 2 IN ATTENDANCE M Taris (Chief Executive Officer), G Allis (Deputy CEO/Group Manager Infrastructure Services), J Pedersen (Group Manager People and Customer Services), L Balneaves (Governance Support Administrator) 10 Members of the Public, three Councillors and five Community Board Members The Chairperson welcomed everyone to the meeting of the Katikati-Waihi Beach Ward Forum and introduced Councillors, Staff and Community Board Members to the public. 3 APOLOGIES Nil 4 CONSIDERATION OF LATE ITEMS Nil 5 DECLARATIONS OF INTEREST The Chairperson reminded members of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest that they may have. Members were advised that if they had an interest (actual, potential, perceived, pecuniary or non pecuniary interest) in any item on the agenda, then they must declare this interest and refrain from discussing or voting on this item and are advised to withdraw from the meeting table for the item. (As per the Local Authorities (Members’ Interest) Act 1968) Declarations of interest were as follows: Councillor’s Anne Henry, James Denyer and Christina Humphrey’s declared an interest in being members of the Waihi Beach and Katikati Community Boards. 6 PUBLIC EXCLUDED ITEMS Nil Page 1 Katikati - Waihi Beach Ward Forum Meeting Minutes 15 June 2020 7 PUBLIC FORUM PUBLIC FORUM ADJOURN MEETING COMMITTEE RESOLUTION KWB20-2.6 Moved: Cr J Denyer Seconded: Cr A Henry That the meeting adjourn for the purpose of holding a public forum. CARRIED Paul O’Neil – Chair Katikati Taiao Mr Paul O’Neil outlined Katikati Taiao’s strong support for the community led and engaged community plan the Katikati Community Board has been charged with. Key Points: Katikati Taiao is keen to offer its resources to assist the Katikati Community Boards process in the development of a Community Plan. The Taiao has enabled the formation of a ‘stewardship group’, comprising representatives from various community led action groups in Katikati. Members of the stewardship group run their own programmes but buy into a vision for Katikati. The current vision, built upon their ‘hearts and minds’ research is “Katikati an engaged and sustainable community” with the intent to grow connections, increase inclusiveness and build their resilience in Katikati. Hearts and Minds research went deep into some but not all parts of the Katikati community so looking for a wider vision which will guide the new stewardship group in building together and working towards that collective vision. Katikati Taiao is enabling the Whirihia te ara ki mua group by providing funding and support for activities of Whirihia te ara ki mua. If Whirihia te ara ki mua can expand and grow they may be a template in the future for a community board. The Katikati Taiao requested Council take their offer of support seriously. Cr Humphreys acknowledged that Katikati Taiao is a group that the Community Board could refer to alongside other community groups involved in the community and town plan. PUBLIC FORUM MEETING RECONVENED COMMITTEE RESOLUTION KWB20-2.7 Moved: Cr C Humphreys Seconded: Mayor G Webber That the meeting reconvene in formal session. CARRIED Page 2 Katikati - Waihi Beach Ward Forum Meeting Minutes 15 June 2020 8 MINUTES FOR RECEIPT 9.1 MINUTES OF THE KATIKATI - WAIHI BEACH WARD FORUM MEETING HELD ON 19 MARCH 2020 COMMITTEE RESOLUTION KWB20-2.8 Moved: Cr J Denyer Seconded: Cr A Henry 1. That the Minutes of the Katikati - Waihi Beach Ward Forum Meeting held on 19 March 2020 be received. CARRIED 9 INFORMATION FOR RECEIPT 10.1 MINUTE ACTION REPORT The Chairperson reviewed each of the Minute Actions arising from Katikati-Waihi Beach Ward Forum meeting held on 19 March 2020. COMMITTEE RESOLUTION KWB20-2.9 Moved: Cr A Henry Seconded: Cr J Denyer That the Minute Action report be received. CARRIED 10 WORKSHOP SUSPENSION OF STANDING ORDERS COMMITTEE RESOLUTION KWB20-2.10 Moved: Cr J Denyer Seconded: Cr A Henry That standing orders be suspended for the purpose of holding a Workshop. CARRIED Ongare Point Residents and Ratepayers Association – Warren Yardley Mr Warren Yardley representing the Ongare Point Residents and Ratepayers Association addressed the meeting on two maintenance issues in Ongare Point. Key Points: Foreshore Erosion North facing along Esplanade Road (approximately 1 metre, near narrow path), the foreshore is being held up by Kikuyu grass. Further along (north), beach protection works have been completed by Council and the foreshore has been saved, however the piece in the middle has been missed. Should there be a storm, there is a high probability the side of the road will be lost should beach protection works not be implemented. Page 3 Katikati - Waihi Beach Ward Forum Meeting Minutes 15 June 2020 Looking south, beach protection works with jute cement bags forming an effective pillow wall have been in place for over 10 years. Erosion has taken place right along the beach in various places over 10 years and has worsened in recent times. Mr Yardley referred to a bench seat in place 10 years ago placed sitting on Kikuyu grass which has now been eroded away and a storm water pipe from the house across the road which use to extend right out but has now had to be removed in part owing to the foreshore erosion. Storms from north or east cause reoccurring erosion. Mr Yardley responded to a question from the public whether any engineering reports had been completed. Mr Yardley confirmed he didn’t know of any but had reported the erosion issue to Council a number of times. Road Patching A small section of road alongside the Ongare Point reserve has been patched multiple times owing to the reserve ‘ponding’ when its wet. Rain raises the water table with water sitting, sometimes for more than a month, up close to the road. If the reserve was graded and filled with water flowing to a storm water outlet it would save the road and improve the reserve. Katikati Community Board Cr Ben Warren Mr Warren confirmed that following the recent Community Board meeting, the Board were looking to move ahead with the Katikati Community Plan and consultants will be procured as part of the next step in the process. Mr Kevin Tohiariki Mr Tohiariki addressed the forum on three opportunities for the Bowentown area: Community Pantry Requested that Council allow the establishment of a ‘community pantry’ structure on Council land in Bowentown to provide for the community following the effects of COVID19. An abundance of fresh produce in Bowentown gets moved around the Community. The community pantry is an opportunity for people to leave and take what they need. Cycleway/Walkway Bridge - Athenree to Emerton Road A cycleway/walkway from Athenree across to Emerton Road has been a long standing project for completion. Council should seek ideas from the community on a bridge design. Mr Tohiariki suggested a double hulled waka canoe designed bridge which could also be used as an education feature and to attract visitors to the area. Historical signage Mr Tohiariki spoke of a number of ancient historical areas of cultural significance (in the Bowentown area) that lacked signage that speaks to their history including Te Ho Mountain, Te Kura a Maia (ex warrior school and Marae) and across Anzac Bay (Waipaopao Bay) to another raised area namely Auturourou, where three Marae once stood. Mr Tohiariki urged Council to address signage as a priority to bring forth historical recognition of the area. Cr Denyer asked whether the historical areas such as Te Hou were in hapu ownership? Mr Tohiariki advised these were currently Council maintained reserves. Cr Henry advised that Waihi Beach Community Board has already completed their community plan and that signage was included from the north end to the south of Bowentown and around the Athenree area and would be keen to work with Mr Tohiariki to establish what type of signage could be included as part of an area wide signage plan. Cr Denyer thanked Mr Tohiariki. Page 4 Katikati - Waihi Beach Ward Forum Meeting Minutes 15 June 2020 Mr Don Ryan (member of the Waihi Beach Community Board) confirmed the Athenree-Emerton Road walkway/cycleway is a high priority on the Community Board agenda and the Board has discussed with Council to progress this project. Likewise historical panels from Pohutakawa Park right through including Athenree and Bowentown was also a priority. John Mutlow, Chairman of the Marae Trust is involved with the signage alongside Waihi Beach Community Board Chairman Ross Goudie to pursue this initiative. The community pantry initiative was discussed at Community Board and an approval was currently being organised to put this in place. RESUMPTION OF STANDING ORDERS COMMITTEE RESOLUTION KWB20-2.11 Moved: Mayor G Webber Seconded: Cr A Henry That the meeting reconvene in formal session. CARRIED RECOMMENDATIONS TO COUNCIL/COMMITTEES: 10.2 ONGARE POINT RESIDENTS AND RATEPAYERS ASSOCIATION COMMITTEE RESOLUTION KWB20-2.12 Moved: Mayor G Webber Seconded: Cr A Henry That the Katikati-Waihi Beach Ward Forum refers the impacts of the Ongare Point Erosion issue on Esplanade Road, Ongare Point to Council management for review. CARRIED 10.3 COMMITTEE RESOLUTION KWB20-2.13 Moved: Cr J Denyer Seconded: Cr A Henry That the Katikati-Waihi Beach Ward Forum refers the stormwater management/reserve ‘ponding’ issue on Esplanade road, adjacent to the Domain, to Council Management for review.
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