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Archifacts October 1998

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Archifacts October 1998 OBJECTS OF THE ASSOCIATION The objects of the Association shall be: i. To foster the care, preservation and proper use of archives and records, both public and private, and their effective administration. ii. To arouse public awareness of the importance of records and archives and in all matters affecting their preservation and use, and to co-operate or affdiate with any other bodies in New Zealand or elsewhere with like objects. iii. To promote the training of archivists, records keepers, curators, librarians and others by the dissemination of specialised knowledge and by encouraging the provision of adequate training in the administration and conservation of archives and records. iv. To encourage research into problems connected with the use, administration and conservation of archives and records and to promote the publication of the results of this research. v. To promote the standing of archives institutions. vi. To advise and support the establishment of archives services throughout New Zealand. vii. To publish a journal at least once a year and other publications in furtherance of these objects. MEMBERSHIP Membership of the Association is open to any individual or institution interested in fostering the objects of the Association. Subscription rates are: Within New Zealand $45 (individuals) $75 (institutions) Two individuals living at the same joint address can take a joint membership $55; this entitles both to full voting rights at meetings, but only one copy ofArchifacts. Overseas $75 (individuals) $95 (institutions) Applications to join the Association, membership renewals and correspondence on related matters should be addressed to: The Membership Secretary ARANZ PO Box 11-553 Manners Street Wellington New Zealand ARCHIFACTS Otago Sesquicentenary Issue Published by the Archives and Records Association of New Zealand 98 ARCHIFACTS Editor: Brad Patterson Editorial Committee: David Green Tiena Jordan Gavin McLean Brad Patterson John Roberts Reviews Editor: David Green Archifacts is published twice-yearly, in April and October. Articles and correspondence should be addressed to the Editor at: PO Box 11-553 Wellington Intending contributors should obtain a style sheet from the Editorial Committee. Printed by McKenzie Thornton Cooper Ltd, Wellington. ©Copyright ARANZ 1998 ISSN 0303-7940 Contents Editorial κ Articles Yvonne Wilkie One out of the Box: Papers of the Otago Religious and Educational Uses Trust 1 Leeann Williams After the Gold Rush: The Archives of the Robert Harold Lawrence Warden's Court, 1861-1949 18 Peter Miller Kevin Molloy Bruce McCulloch The Evolution of a Community Archive: The Story of the North Otago Museum Archive 43 Hamish James A Database for all Seasons: Building the Caversham Database for Historical Research 57 Reviews Jane Thomson (ed) Southern People: A Dictionary of Otago - Southland Biography (Brad Patterson) 72 Sean G. Brosnahan To Fame Undying: The Otago Settlers' Association and its Museum 1898-1998 (Gavin McLean) 76 Malcolm McKinnon New Zealand Historical Atlas: Ko Papatuanuku e Takoto Nei (Jim McAloon) 79 Editorial Pride in the South This issue of Archifacts marks the 150th anniversary of organized European, primarily Scots, settlement at Dunedin in 1848 - overlooking, of course, the 40 or so settlers who came with Johnny Jones on the Magnet to Waikouaiti in 1840. Otago's history since has been rich, with one extraordinary period of great prosperity and national pre-eminence, the 50 or so years from the early 1860s to the First World War. This has left the province well-endowed in its architecture and in its institutions, not least its archives. These are remarkably complete and varied, Dunedin being blessed with no fewer than five major archives repositories - the Hocken Library, the Dunedin Office of National Archives, the Otago Settlers' Museum, the Dunedin City Council Archives, and the Presbyterian Church Archives at Knox College. Further afield are the North Otago Museum Archives in Oamaru and the Lakes District Museum in Arrowtown. Dunedin was also the home of Dr T. M. Hocken, who, it has been credibly argued, was New Zealand's first archivist, and, by a short whisker over Wellington, of the first regional branch of the Archives and Records Association of New Zealand. It was in Dunedin, too, that the first issues of Archifacts were produced. This wealth of archives and of archives activity is well paralleled in the strength of the region's historical writings, which in extent and depth are the equal of any other area in New Zealand. Witness, for example, the publishing achievements of Otago Heritage Books. The contents of this issue are accordingly unashamedly Otago and retrospective in their ambit. Yvonne Wilkie's article goes to the very roots of the New Edinburgh settlement, showing that even now discoveries on fundamental issues can still be made. The National Archives Dunedin Office's contribution on the archives of the Lawrence Warden's Court touches on the single most influential movement in Otago's history, the goldrushes, and exemplifies yet again the importance of administrative history to the understanding of archival sources. Bruce McCulloch, in his frankly subjective exposition, illustrates the tribulations of getting an archive off the ground in a small centre, and the sensitivities of staking out a new archives claim. Finally, Hamish James in describing the Caversham Database reveals complex issues of source utilisation in the construction of virtually a second level archive as an automated database, of a kind rarely considered by archivists. This Otago repast is completed with reviews of Southern People, a remarkable regional project given the severe constraints of time and resources; of a history of the Otago Setders' Museum, the story of which is at the heart of the Scots Otago experience; and of the New Zealand Historical Atlas, by a South Islander with an intimate knowledge of Otago and Canterbury business history. As restaurateurs say these days, enjoy! Stuart Strachan One out of the box: Papers of the Otago Religious and Educational Uses Trust, 1847 to 1875 Yvonne Wilkie Archivist, Presbyterian Archives Knox College, Dunedin There is nothing quite like coming across documents by chance. Recently, when collecting some plans from the offices of the Otago Foundation Trust Board in Dunedin, I noticed two tin trunks stacked on the top shelves in a storeroom that had the distinct look of a by-gone era. On investigating the contents, there emerged a confused collection of early leases, small scraps of paper with what appeared to be written memos to the writer, and a mixed bag of correspondence, all folded legal fashion and most tied into bundles with string. A closer look proved the papers to be of far greater significance than could have been imagined. Covering the period 1847 to 1900, the documents not only complement the Otago Foundation Trust Board collection already on deposit, but also offer researchers of early Otago history primary sources not before known to exist. This essay describes my attempts to understand the contents of the two trunks and considers why such a mixed collection of papers had been stored together in one place and apparently not viewed since the turn of this century. Historical Background The arrangements in 1843 for the establishment of a further colony in New Zealand under New Zealand Company aegis have been covered in a number of histories of Otago.1 Of special significance for this essay, however, was the establishment of the Religious and Educational Uses Trust together with the writing of its Deed of Trust and its constitution, the Institutes for Church and School. These documents finalised arrangements with the New Zealand Company for the management of the anticipated £36,150 that the Trust expected to receive from land sales. Under the Terms of Purchase, the New Zealand Company had agreed to hand over all rights for the disposal of the land in the Otago Block to the Lay Association of the Free Church of Scotland.2 One-eighth of the revenue from the sales would be set aside in a Trust for the establishment of churches and schools. The documents were signed and approved by the General Assembly of the Free Church on 6 November 1847, almost on the eve of the departure of the first ships to Otago. The Deed of Trust and Institutes for Church and School The Deed, with its companion document, the Institutes, are the founding legal constitutional documents for the Presbyterian Church of Otago. With the Terms of Purchase they can also be described as founding documents of the Otago Colony.3 A fourth founding document is the Bond for the Rev. Thomas Burns, which confirmed his release from the Presbytery of Edinburgh and his re-appointment as Minister to the Free Church of Otago.4 Together, these documents outline the various obligations of the New Zealand Company and the Presbyterian Church of Otago with regard to the secular, educational and religious management of the Colony.5 As Ernest Merrington noted in his biography of Thomas Burns, these documents safeguarded the legal and moral interests of the Settlement in so far as paper guarantees could secure the future course of events.'6 The Institutes highlight the ideals of the Lay Association and the confidence of the colonists in the existing structures of church governance familiar to them in Scotland.7 The new Colony would be managed within the constitution of the Free Church of Scotland, as outlined in the Institutes, with a Presbyterian based public education system in which societal values and education were to be soundly founded on biblical and godly truths. As Burns notes in his address at the formation of the Synod of Otago and Southland in 1866: At the outset of the Otago enterprise we started as an avowed and recognised brand of the Free Church of Scotland: a church that has been honoured beyond any other Church in modern times to lift up in the face of the Christian world a signal testimony for Christ, and the liberties of Christ's church.8 That Free Church evangelicalism demanded self-discipline and self-help is evident in the clauses of the Institutes.
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