INDEX
1987
January - December MINUTE INDEX 1987
ACCESS TO INFORMATION
Matters Requiring Urgent Consideration: 47 Status of Sub—Committees etc.: 1.00,170
ALLOTMENTS
Agricultural Tenancies — Sweyne Park, Rayleigh: 60 Competition 1987: 249,429 Whitehouse Chase Allott. Headquarters, Renewal of Lease: 411
I ANGLIAN WATER AUTHORITY
Embargo on Development: 29,320 Attendance of Representative: 141,320 Capital Development Programme 1987/88—1990: 142,321 Kingsman Farm Ditch, Rullbridge: 143 Disposal to AWA of Surplus Land at Depot: 172 Sweyne Park, Rayleigh — Pond; 243 Ferry Road Pumping Station Scheme: 320 Sea Defences: 321 Privatised Water Industry: 408,432 Kenilworth Gardens Ditch Piping: 481
AUDIT
Audit Commission Profile of RDC; 81(1) External Auditors Overview of Rating Procedures: 81(3) Audit of Accounts 1985186: 81(4) External Auditors Review of Internal Audit: 81(5) Purchase of Computer for Internal Audit Section: 81(6) Cessation of Arrangements re: flullbridge Community Association: 263(E) Three Es Exercise — Performance Review: 340(C)(4) ., w r' — ;p fli
BRITiSH RAIL
Meetings With: 73,100,166,194,476 Level of Servicet 147(4) BR (No. 2) Bill 1987—88: 575
BUS SHELTERS
Outside 118 Eastwood Road, Rayleigh: 102,149 Opp. FitzWinzarc School, Rockley Road, Rayleigh: 150
BYE—LAWS
Fouling of Pleasure Grounds By Dogs: 38,100,131,194,494 CAPITAL PROGRAMME
Capital Programme 1987/88: 9,455 Lift Installation at Civic Suite: 9,565 Provision of Central Beating: 43 Appointment of Specialist Consultants: 271 Engineering Works 1987/88: 272
CARAVAN SITES
Caravan Sites Working Group: 45 Halcyon Caravan Park: 45,46,121,194 Crouch Caravan Park: 45 Fire Precautions: 110,194,238 Enforcement re: Gypsies: 344 Caravan Sites & Control of Development Act 1960 — Riverside Trailer Park Ltd., Wallases. Island: 443 Spacing of Caravans — Progress Report: 449
CAR PARKING
Standards: 146(1),340(B)(3) 0.P. Day Centre Site, Southend Road, Hockley: 172 Sale of Land from Websters Way Car Park: 171 Gateway Foodmarkets Ltd.: 174,270 Use of Back Lane for Auto Jumble Sale refused: 175 Back Lane Improvement Scheme: 185 Market Car Park Freehold: 340(B)(1) Hockley Public Car Park — Additional Public Spaces: 345 Environmental Works: 412 Review of Charges; 567 Public Car Park — Pooles Lane, Hullbridge: 568
CATERING
Purchase of Catering Equipment: 247 Civic Banquet: 192 Hiring Policies — Council Halls Function Suites: 451 Competition in Local Authority Services: 496,544,557
CHAIRMANT S ANNOUNCEMENTS
Mr. D. Gould — chauffeur: 28 Townsend Thorensen Disaster, Zeebrugge: 99 Glass Manufacturers Federation — Certificate: 192 Civic Banquet: 192 Mr. P. Ingleby — Donation of Pictures: 192 Pupils from St. Teresas R.C. School: 289 Eastern Electricity Civic Shield Award: 289 Domesday Anniversary — Commemorative Plaque: 366 British Gas Premier Housing Award: 366 Civic Engagements: 428 Pupils from Canewdon & Ashingdon Primary Schools: 501 Aircraft Crash, Rayleigh — Appeal Fund: 501 Rupert Jarvis Court Opening Ceremony: 501 Pupils from FltzWimarc School Rayleigh & Doggetts County Primary School: 584 Councillor Mrs. Jo Jones' Husband: 584 Chief Constable of Essex: 584 cont' d CHARGES
Scale of Charges 1987188: 10,29 For Tender Documents: 561(C) (2)
CHILDREN'S PLAY AREA
Seaview Drive: 302 New Play Area, Rayleigh West: 25,308 Play Area rio Castle Inn, Little Wakering: 460 Children's Playgrounds re: Equipment: 537
CLEMENTS HALL LEISURE CENTRE
Access to Swimming Pool by the Disabled: 54 Free Use of Swimming Pool: 82 Purchase of Catering Equipment: 127 Riding Route on Playing Field: 157 ,245,538 Kitchen Improvements: 455 Hiring Policies: 457,502
COAST PROTECTION
New Sea Wall at Fambridge: 252 AWA Programme: 321
COMMITTEES AND REPORTS OF
Leisure Services Committee — Visit by Mr. B. Taylor: 51 Leisure Services Committee — Condolences to Mrs. J.M. Munson: 32
COMMITTEES — PANELS OF
Staffing Sub—Committee: 8(A),81(A),164B&F,263(B) ,340(A) 399A&C,490D&F ,561(C) Widdicombe Report Panel: 8(b) Caravan sites Working Group: 45 Rate Consultation Panel: 67 District Plan Working Party: 146,322,553,560,58] Emergency Panel: 164(A) ,49O(B) Audit Panel: 81(B) ,l64(D),263A&E,340(C) ,49OC&E,561(B) Economic Development Panel: 16 4(E) To Report to Parent Committee: 170 Sweyne Park Panel of Members: 351 ,367,399(B) Computer Panel: 561(B) Twinning Sub—Committee: 263(C) ,49O(A) Chairman's Panel: 164(C) ,263(D) ,340(B) ,49O(C) ,561(A)
COMMITTEE STRUCTURE
Appointment of Standing Committees 1987/88: 212 Appointment of Chairmen and Vice—Chairmen of Committees and Panels of Committees: 213 Cycle of Meetings 1987/88: 214 Cycle of Meetings 1988/89: 562
cont' d COMMITTEES — TERMS OF REFERENCE
Sweyne Park Panel of Members; 351 Dutch Cottage Management Committee — Constitution: 416
COMMUNITY CENTRES
Hockley Community Centre Association: 569,587 Rayleigh Grange — Lease of Property: 578
COMPULSORY IMPROVEMENT
See: UNFIT ROUSES
COMPULSORY PURCHASE ORDERS
Land'at the Grange, Rayleigh: 103 In Connection with Rayleigh Weir Improvement: 177
COMPUTERS
Micro Computer for Internal Audit Section: 81(6) New Computer Centre: 86,188,263(A) Reinforcement of Electricity Supply: 265 Viewdate Consortium; 34O(C)(1) C—View System — Joint Venture 340(C)(2),49O(E) Replacement of Existing Computer: 34O(C)(3),490(E)
CONCESSIONARY SCHEMES
Transport Act 1985 — Effect Upon Schemes: 421
CONFERENCES AND CONVENTIONS
ABC Conference 1987: 414 ADC — First Convention 12—14th October 1987: 415,495 CIPPA June 1987: 343
CONTRACTS
Contract No. 1234 — Refuse Collection): 21,32,,19O,194,196,269,5O9 Contract No. 1235 — Street Cleansing ): 21,32,190,194,269,509 Contract No. 1246 — Replacement of Windows, Finchfield, Rayleigh: 48 Contracts Nos: 1243 and 1244 — Daywork Term Contracts Plumbing and Electrical: 49 Contract Progress Reports: 66,1l6,17g,246,299,42O,445,544 Contractorisation of Parks Section: 1O1,399(A)(3),432 Back Lane Improvement Scheme: 185 No. 1250 — External Painting and Repairs, Rayleigh Area: 186 No. 1253 — Reroofing at Rochford and Barling Magna: 186 No. 1252 — Replacement Windows: 187 No. 1249 — Repainting Repairs and External Decorations, Rochford; 199 No. 1256 — External Insulation and Ancillary Works: 200 No. 1251 — External Painting and Repairs, Great Wakering: 276 No. 1128 — Cleaning A.P. Schemes (Millview Court): 277,426
contt d CONTRACTS (CONDO)
No. 1198 — Works to Void Properties: 363 No. 1229 — Pembroke House, RochE ord: 364 No. 1254 — Kitchen Improvements to Council Dwellings: 425 No. 1321 — Proposed Refurbishment of 1st Floor Bar Mill Hall: 456,502 Competitive Tendering: 101,196,269,399(A) Government Proposals — Leisure and Other Centres: 496,544,557,587 No. 1302 — Internal Decorations, Britton Court: 497 No. 1230 — Extension to Spa Court, Hockley: 515,582 No. 1277 — Rayleigh Mill Tower — External Renovation: 315,581
COUNCILLORS
Mrs. E.M. Hart: 13 S.H. Skinner: 13 5.11. Silva: 30 D.C. Wood: 30 Record of Attendances: 211 Tour of the District: 263(D)(2)
COUNCIL PROPERTY MID PREMISES
Lift Installation at Civic Suite: 9 New Computer Centre: 86 Reinforcement of Electricity Supply: 265 Mill Building — Freehold: 340(B)(l) Dutch Cottage — Constitution Management Committee: 416 Freight House, Mill Hall, Castle flail and Clements Hall Hiring Policies: 457
COUNCIL RECOGNITION
Recognition of BBC Essex and Essex Radio During Bad Weather: 30 DEEMED PLANNING CONSENTS
Change of Use of Sweyne Park to Public Open Space: 58 Rochford Playing Field Pavilion — Rochford Town F.C. HQ: 59,400 Change Use of Land at Main Road, Hawkwell to Leisure Purposes: 74,400 Rochford Bowls Pavilion — Toilet Facilities: 35 12 AT Flats and 6 louses — Pembroke House, Warwick Drive, Rochford: 93,117 Grove Road Public Open Space: 133 Staff Recreation Building — Nursery Area: 169,264 Spa Court Extension: 273 Park Sports Centre — Storage: 273 Old People's Day Centre, Hockley: 172,491 SEETEC Centre, Main Road, Hockley: 424,527,570
DELEGATION OF AUTHORITY
Director of Leisure — Application for the Exclusive Use of Great Wakering Recreation Ground: 63 Authorisation of Prosecuting Officers: 167 Director of Leisure — Certificates of Exemption — 3.56(5) Shops Act 1950: 174 Director of Development — L/V Overhead Power Lines; 225
DISABLED PERSONS
Appointment of Member with Special Responsibility: 216 Home Improvement Grant: 362
DISCLOSURE OF INTERESTS BY MEMBERS
Ombudsman's Advice: 352,404
DOG FOULING
Fouling of Footways, Grass Verges and Public Places by Dogs: 38,100,131,194,494
DRAINAGE
Kingsman Pane Ditch, Hulibridge: 143 Renilworth Gardens Ditch Piping: 481 ECONOMIC, EFFICIENT AND EFFECTIVE USE OF RESOURCES
The Council's Legal and Administrative Services: 16
EEC
Distribution of Surplus Butter, Cheese and Meat: 124
ELECTIONS
Review of Electoral Arrangements: 17,29 Results of District and Parish Council Elections: 210 Association of Electoral Administrators: 498
EMERGENCY PLAN
Revision of: 164(A)
EMPLOYMENT AND INDUSTRIAL INITIATIVES
Rochford Young Entrepreneur of the Year Award: 67,274,350,367,431
ESSEX ACT 1987
493
ESSEX COUNTY COUNCIL
Essex Ambulance Service Operational Plan 88/91: 440
ESTIMATE S
1986/7 Revised Estimates — Virements: 82 FOOTPATHS
No. 10 (Hockley) Extinguishment Order 1985: 155 No. 26 (Great Wakering) — Proposed Diversion: 327 No. 21 (Great Wakering) — Proposed Diversion: 418 Adj. 40 The Westerings, Hawkwell — Extinguishment Order: 419 No. 22 (Hockley) — Proposed Diversion: 478 No. 7 (Hawkwell) — Proposed Diversion: 479 GRAETS MiD LOANS
Grant Aid to Outside Bodies: 11,83,406 Revenue Grant to Rochford Sports Council: 56 Sports Council Grant: 57 Loan to Rochford Bowls Club: 85 Grant to Southend Health Authority re: Cancer Treatment Centre: 88,405 Townsend Thorensen Disaster Fund: 99 Countryside Commission — Woodland Project: 168,309,339 Palace Theatre Trust: 342,367 Rayleigh Town Sports and Social Club: 360 Marriage Guidance Council: 83,406 Southend Hospital — Body Scanner kppeal: 406 Intermediate Grant — 253 Eastwood Road, Rayleigh: 448
GIP StE S
Provision of a Gypsy Site: 67,344,358 HACICNEY CARRIAGES
Increase in Fees: 333 Ten Year Life — Mercedes 191—200 Series: 333 Progress Report: 334 Various Licence Applications; 333
HEALTH AND SAFETY
Health Education — AIDS; 439 Control of Pollution Act 1974 — Waste Disposal Licences: 444 Control of Pollution Act 1974 — Moons Farm, Canewdon Road, Ashingdon: 517
HIGHWAYS
Emergency Situation During Arctic Weather Conditions: 71,471 Access from Main Road to Hockley Woods: 132 Grove Road Public Open Space — Extinguishment: 133 Rayleigh Weir Underpass Scheme: 147(1),177,252,330b471 B1013 Access to Southend: 147(2),l94,253,407,587 Closure — Rayleigh May Day Fair: 152 Private Street Works — The Drive Area, Hulibridge: 134 Naming of New Thames Bridge — Request by Thurrock B.C.: 176 Various Waiting Restrictions: 256,318 Access to Shuttlewoods Boatyard, Paglesham: 257,326 Wellington Road, Rayleigh — Status: 255,324 Main Road and Rectory Road, Hawkwell — 40 m.p.h. Limit: 325 Problems — London 11111 Area, Rayleigh; 331 Mini—Roundabouts — Rochford; 472 New Road, Great Wakering — Proposed Waiting Restrictions: 473 Ashingdon Road/Fambridge Road, Ashingdon — Proposed One—Way Traffic Order; 474
HIRING POLICIES
Freight House, Mill Hall, Castle Hall and Clements Hall; 457,502 Condition of Hire — Council Lane and Buildings — Live Creatures as Prizes: 462
HOMES INSULATION ACT 1978
139/141 and 143 High Street, Great Wakering: 123
HORSE RIDING FACILITIES
Provision of; 74,245 Access to Information Act; 100,170 Proposed Diversion of Bridleway 38 (Rochford): 156 Clements Hall Playing field — Riding Route: 157,245,538 Turret House Farm: 244 Wellington Road, Rayleigh: 255,324,367 Horse Riding Working Party: 483,539 Horse Riding — Pleasure Grounds not Subject to Bye—Laws: 539
cont' d HOUS INC
(See also Housing — Right to Buy Rouse Purchase Loans Housing Benefits Improvement Grants Municipal Housing Unfit Houses)
Lodge Close, Rayleigh: 18 Provision of Central Heating: 43 Provision of Council Housing — Partnership Initiative: 90 Leasing Scheme for Elderly Applicants: 112 National Mobility Scheme: 113 Key Worker Housing for Nurses: 114 Proposed Abolition of Project Control: 115 Essex Structure Plan: 485 Housing Association: 556,587
HOUSING BENEFITS
Write'-offs: 183 Implementation of New Regulations: 574
HOUSING INVESTMENT PROGRAUME (HIPS)
Proposed Abolition of Project Control: 115 Strategy 1988/89 (HIPS Bid): 294,367 House Renovation Grants: 295
HOUSING — RIGHT TO BUY
Housing and Planning Act 1986 — The Right to Buy; 39 IMPROVEMENT GRANTS
29 Bellingham Lane, Rayleigh: 122 Discretionary House Renovation Grants: 295 Disabled Improvement Grant: 362 Home Improvement Policy — Consultation Paper: 573 LAND
Land RIO South Street, Rochford: 19,458 Land Transactions and Related Matters — Rayleigh West: 25,307,308 Land RIO Assandune Villas, Ashingdon Road, Rochford: 41 Sweyne Park, Rayleigh: 58 Land Adjacent Main Road, Hawkwell — Horse Riding Route: 74 Gas Supply to Canewdon — Easement Request: 75 Land at the Grange, Rayleigh — C.P.O.: 103 Hockley Woods — Access from Main Road: 132 King George V Playing Field and Websters Way Car Park — Sale of Land for Doctors' Surgery in Eastwood Road: 171,194,305 Old People's Day Centre, Hockley: 172,491 Surplus at Depot — Disposal to AWA: 182 Mlllview Meadows, Rochford: 205 Land Adjacent to 21 London Hill, Rayleigh: 259 RIO Public Convenience, High Street, Great Wakering: 361 Land RIO Castle Inn, Little Wakering: 460 Land RIO 31 and 33 Weir Gardens, Rayleigh: 576
LEISURE - GENERAL
Meetings with Representatives of the Sports Council: 55,268,303 Rochford Sports Council — Essex Games: 56,532 Rochford Town F.C. — Proposed HQ Building: 59 Putting Green — AshingdonlFairview Playing Fields: 60 Hockley Woods Management Plan 1987191: \61 Koi Carp shows — St. John Fisher Playing Field; 62 Annual Village Fair — Great Wakering Recreation Ground: 63 Rochford Leisure Membership Scheme — Review: 64 Rochford Bowls Pavilion — Toilet Facilities; 85 Arts Development in Essex: 128,194,342,453,454 Eastern Council for Sport and Recreation: 129,535 Dual Use — Turning Policies into Practice: 130,535 Hockley Woods — Access from Main Road: 132 Dual Use — Educational Facilities: 535 Grove Road Public Open Space: 133 Capital Receipt to be Used for King George V PP.: 171,305 Public Halls — Antiques and Craft Fairs: 184,194,198 Flying of Powered Model Aircraft: 248,461 Park Sports Centre — Storage: 273 Sport in the Community — The Next 10 Years: 304 BMX Ramps — Magnolia Road: 306 Bonfire and Firework Display Romney Marsh: 310 Clements Hall — Essex Youth Jazz Celebration: 311,339,367 Information Kiosk: 128,313,339,367 Rochford Water Sports Centre: 317,367,542 Sports Injury Clinic — Clements Hall: 347 Leisure Facility Fees: 490(D) Sports Shop Franchise — Park Sports Centre; 348 Rochford Reservoir — Fishing: 459,502 Play Area RIO Castle Inn, Little Wakering: 460 Condition of Hire — Council Land and Buildings — Live Creatures as Prizes: 462 Sweyne School Swimming Pool for Public Use: 462 Essex Games, Ernie Adock Trophy: 532,585
cont' d LEISURE — GENERAL (CONT'D)
Fire Over England Armada Celebrations: 533 Children's Summer Play Programme: 536 Children's Playgrounds — Re—equipment Programme 1988/89: 537 Competitive Tendering Leisure: 496,544,557,587 clifford Certificate KGV Playing Field, Rayleigh: 586
LICENCES AND LEASES
Land RIO South Street, Rochford — Access Via Depot: 19 Easement — Gas Supply to Canewdon: 75 Easement — Alexandra Road, Rayleigh: 95,144 For Car Park, Gateway Poodmarkets, Rayleigh: 164
LISTED BUILDINGS (HISTORIC)
Restoration of Mill Tower: 315 Building Preservation Notices — Red Phone Kiosks: 329,339,367 Pulpits Farm, Greensward Lane, Hockley: 553,560,587
LITTER
Initiatives: 237,430,446,510 MANPOWER SERVICES COMMISSION
JTS Scheme: 169,194 Freeing of Accommodation: 264 Community Programme: 413
MARKET S
Hulibridge Public Car Park: 346
MEALS ON WHEELS
Report of Dill re: Standard of Service: 173,194
MILL HALL
The Rayleigh Coffee Mill: 65 Restoration of Mill Tower: 315 Proposed Refurbishment of 1st Floor Bar: 456 Hiring Facilities: 457,502 Phase III — Refurbishment of Main Hall: 541
MUNICIPAL HOUSING — DEVELOPMENT
Spa Court and Pembroke House * Extensions: 180,232,273,401 Lodge Close, Rayleigh: 18,289 Cagefield Road, Great Stambridge: 90,100,104,240,409 Land West of Doggetts Close: 233 * Pembroke House: 296,364,367 Millview Court: 366
MUNICIPAL HOUSING — GENERAL
Leasing Scheme for Elderly Applicants: 112 National Mobility Scheme: 113 Key Worker Housing for Nurses: 114 Proposed Abolition of Project Control: 115,234 Rehousing of Tenants of Grested Court: 118 AP Schemes — Door Entry System: 235 Annual Programme of Pre—Painting Repairs and Decoration of Council Dwellings 1988/89: 442 Floor Coverings to the Corridors of Sheltered Schemes: 513 Storm Damage to Council Housing: 514 Application for Housing — Special Circumstances: 516 Review of the Council's Housing Strategy in the Light of the Government's Proposals for the Rented Housing Sector: 519,556,587 OFFICE ACCOM4ODATION
For JTS Scheme: 169 New Computer Centre: 86,188
OFFICE EQUIPMENT
Legal Reference Books — Replacement: 15
OMBUDSMAN COMPLAINT
Development RIO Barling House; 403,571
OUTSIDE BODIES
Grant Aid to Outside Bodies: ii Subscriptions 1987/88: 12 Southend and District Association for Mental Health: 13 Gas Consumers' Council: 165,267 JTS Consortium: 169 "Industry Matters" — Association for Local Industries: 179 Appointment of Representatives: 215,266,417 Cessation of Audit Arrangements — ilulibridge Community Association: 263(E) Rochford Sports Council Meeting: 303 County Tourism Liaison Committee: 314,349 Public Transport Liaison Meeting; 332 Bradwell Nuclear Power Station Local Liaison Committee 355 Rayleigh Consultative Committee: 356 Rayleigh Town Sports & Social Club: 360 Citizens Advice Bureau, Rayleigh Civic Suite: 410 Appt. of Reps. to Combined Meeting with Castle Point re: Lack of Resources for S.H.A.: 502 PARK SPORTS CENTRE
Repairs; 364,422
PEDESTRIAN CROSSINGS
Additional: 151,252
PUBLIC CONVENIENCES
Renovation of Old Ship Lane Public Conveniences 50,100 Supaloos: 297,367,450,502,518,587
PUBLIC/ENvIRONMENTa HEALTH
Rochford Hospital — MRS (Amendment) Act 1986: 36 Southend Airport — Public Health (Aircraft) Regulations 1979: 37 Plough and Sail, East End, Paglesham: 120 Public Entertainment Licences: 298
PUBLICITY
Rochford Video 340(B) (2)
PUBLIC OPEN SPACES
Grove Road: 133 Provision — Rayleigh West: 146 (2) , 308 Miliview Meadows, Rochford: 205
Sweyne Park, Rayleigh; 58 , 243 , 290 351, 36 7, 399(8 Turret House Farm, Rayleigh: 244,309,339,367 Playing Field, Rawreth — Powered Model Aircraft: 248 — Relocation of Football Pitches: 25,307,367 BNX Ramps, Magnolia road: 306 Bonfire and Firework Display, Romney Marsh: 30 Keswick Avenue — Development: 367
PUBLIC TRANSPORT
Effects of Public Transport Act 1986 on Bus Services and Role of County Council: 72,147(3) British Rail — Eastern Regional Operations: 73,100 1988189 Transport Policies and Programme (TPP14) and Public Transport Plan (PTP1O): 147 ,194 Contracted Bus Services, Routes 66, 9A, 10 and 12: 148 Southend Transport Bus Service No. 8: 323,358,367 Liaison Meeting: 332,367,477 Local Taxi Bus Service: 336 RATES GENERAL
District Rate and Budget 1987188: 68,98(A) External Auditors Overview of Rating Procedures: 81,164(D) Making the Rate 1987/88; 97,98A Irrecoverable Items 1986/87: 341 Making the Rate 1988/89: 564,587
RATE RELIEF
Rate Relief on Empty Industrial Buildings: 67
RAYLEIGH PARISH STATUS
Review of Electoral Arrangement: 17
REFUSE COLLECTION AND DISPOSAL
Assumption of by Teamwaste: 32,81A,.190,194,1961509 Litter Initiatives: 237 ,43O,44651O Control of Pollution Act 1974 — Waste Disposal — South Fambridge: 507 Refuse Disposal and Bottle Banks: 508 Refuse Collection and Street Cleansing: 509
ROACH VALLEY CONSERVATION ZONE
Minutes of Group of Representatives: 145,482
R.OCHFORD DISTRICT LOCAL PLAN
Local Plan Inquiry: 77,146,322,484,523,553 Development Control Policy — Flat Conversions: 372
ROCHFORD ENTERPRISE
Young Entrepreneur of the Year Award: 67,274,350,367,431 S .E .E .T .E .C.
Involvement in JTS Scheme: 169 Extension of Building: 263(D)(1),424,435
SEWERS
Ferry Road Pumping Station: 320 Private Drain Blockage Contract; 480 Kenilworth Gardens Ditch Piping; 481
SOUTHEND AIRPORT
Southend Airport — Public Health (Aircraft) Regulations 1979: 37 Petition on Noise Nuisance: 111,231,290,358
SOUTHEND HEALTH AUTHORITY
Southend Cancer Treatment Centre: 40,88,109,194,293,405,511,588 Aquired Immune Deficiency Syndrome (AIDS): 107,439 Report of Council's Representative: 108,293 Keyworker Housing f or Nurses: 114 Membership of JTS Consortium: 169 Mental Health Services Strategy 1987 to 1997: 230 Blood Transfusion Service Donor Campaign: 357 Draft Operational Plan 1988/1991; 438,502 Essex Ambulance Service Operational Plan 1988/91 440 Control of Residential and Nursing Homes: 505 Southend Health Authority Matters: 108,293,511 Mental Health and the Mentally Disordered: 512
SOUTHEND-ON—SEA DRAFT LOCAL AND TOWN CENTRE PLANS
Comments: 146
SPORT
See: Leisure General
STAFF — A.P.T. & C.
Authorisation of Prosecuting Officers: 167 Term Contracts and Appraisal Exercise: 189 Staff Appraisal and Performance Review: 340(C)(4) Management and Admin. Structure 1988—1991: 558,561(C)(l)
STAFF — GENERAL
Mr. D. Gould — Chairman's Chauffeur: 28,99 Council Reward Scheme — Certificates: 193 Staff Recreation Building; 169,264 Mr. 0. Rayner: 278 Architectural Section Works: 354 Mrs. Rose Taylor: 529
cont' d STAFF — MANUAL
Refuse Collection/Street Cleansing: 32
STANDING ORDERS
Suspension of Standing Order 1.8: 26,33,138,195,227,287,378,394,405,520 Financial Standing Order 4.4: Provision of Central Heating: 43 Financial Standing Order 4.6: Back Lane Car Park Improvement Scheme: 185 Standing Order 18 Approvals: 8,50,90,115,127,138,144,160 166,230,232,256,264,265,274 276,294,315,362,438,440,456 495,507,511,512,551,577 Amendment to Financial Standing Order 4.5: 81(2) Amendment to Financial Standing order 3.1: 164(D) (4) Revision of Standing Order 17: 352,404
STORM DAMAGE OCTOBER 1987
499,514,540,560,566
STREET LIGHTING
Defects: 471
STREET NAMING AND NUMBERING
Development off Woodlands Road, hockley: 20(a) Development off Castle Road, Rayleigh: 20(b) Development at 115 Hockley Road, Rayleigh: 20(c) Development North of High Street, Canewdon: 20(d) Development R/0 226/228 Eastwood Road, Rayleigh: 153 Development at North Street, Great Wakering: 328
SUNDAY TRADING
Public Halls — Antique and Craft Fairs: 184,194
SURFACE WATER
(See Also: Sewers)
Kingsman Farm Ditch, Hullbridge: 143 Drainage Easement, Alexandra Road, Rayleigh: 95,144 TEACH—INS AND SEMINARS Control of Gypsy Caravans: 344 Members Induction Seminar: 353 New Housing Benefit Scheme: 561
TEIJEPRONE KIOSKS
Offer of Donation from B.T.: 312 Building Preservation Notice: 329,339,367
TELEX EQUIPMENT
Replacement of existing:. 490(E)(4)
THURROCK BOROUGH COUNCIL
Naming of New Thames Bridge: 176
TOURISM AND TWINNING
County Tourism Liaison Committee: 314,349,534 Tourism in Rochford: 534
TOWN AND COUNTRY PLANNING
Planning Applications for Agricultural Development — Charges by MAFF: 22,284 ECC — Minerals Subject Plan Consultation Document: 76 Building Control Policy Statement: 84 Tillingham Hall — Decision: 158 The Future of Development Plans — DoE Paper: 159 Development Involving Agricultural Land — DoE Paper: 160 Land Adjoining 63 Park Gardens, Hawkwell: 254 Barratts Site — Alexandra Road, Rayleigh: 281,577 Town and Country Planning (Use Classes) Order 1987: 285 Parking Criteria for Flats: 34O(B)(3) Notice of Notion on Objections and Voting: 369,384 Proposed Development by Environmental Test Centre, Foulness: 373 Development Control Policy — Flat Conversions: 372 Development at 68/74 Downhall Road, Rayleigh: 386 343/345 Eastwood Road, Rayleigh: 385 347 Eastwood Road, Rayleigh: 385 Land to the East of Sutton, N. & E. of Southend Crematorium, S.o.S (Football Stadium): 395 District Plan Working Party: 77,146,322,484,489,523,553 Essex Structure Plan — 1st Alteration Document: 485 Towards a Policy for Regional Shopping Centre (RSC's): 486 Land at Hambro Hill, Rayleigh -. Ombudsman's Findings: 492 Rochford District Local Plan — Implementation of Policies Hi, H2, H5: 523 Glebe Farm Barling Road, Barling: 526 Erection of 3 Houses Land off Knivet Close, Rayleigh: 528 Local Authority Building Control: 572
cont' d TOWN ANT) COUNTRY PLANNING — CONTRAVENTIONS
Unauthorised Manufacture of Fencing at 7 Helena Close, Hawkwell: 2 Unauthorised Use of 178 Eastwood Road for Car Sales: 3 Unauthorised Developments — The Old Mill, Battlesbridge: 94 Barratts Residential Development at Alexandra/Albert Road, Rayleigh: 95,144,194 Land adj. Sc. Mary's Church, Rectory Road, Hawkwell — Unauthorised Caravan: 136 Rawreth Lane Industrial Estate — Non—Compliance: 203,290 Non—Compliance by Screenoprint (VP) Ltd., 90 Main Road, Hawkwell: 220 Site of 58 Main Road, Hockley: 221 Land Between klfreda Avenue and The Avenue, Hullbridge: 222 Unauthorised Dwelling at ttiledgest', Cranleigh Gardens, Hullbridge: 223 Site Adjacent 1Roselea', The Drive, Rayleigh: 224 Unauthorised Caravans at "Greenacres", off Park Gardens, Hawkwell: 254,391 Unauthorised Development Adj. 181 Greensward Lane: 279 Unauthorised Storage R/0 15 Bartletts, Rayleigh: 280 Unauthorised Access and Parking 157 Eastwood Road, Rayleigh: 282,290 Unauthorised Use 353 Eastwood Road, Rayleigh: 283 Unauthorised Siting Residential Caravan, Punch Bowl, Pagleshata: 374 Unauthorised Development Rayleigh Pk. Estate: 375 Unauthorised Use of Unadopted Section Stanley Road as BMX Track: 376 Unauthorised Use of Moons Farm, Ashingdon for Car Repairs: 380 Unauthorised Use 30 Belchamps Way, Hawkwell for Car Repairs: 381 Unauthorised Use Old Ferry Rouse, South Fambridge for Car Repairs: 382 Unauthorised Use Traders Garden Centre, Great Wakering: 383 Hockley Gardens Estate, Hulibridge: 389 Unauthorised Use of Premises Glenross, Goldsmith Drive, RayleIgh: 391! Unauthorised Use llighfield, off Greensward lane, Ashingdon: 392 Unauthorised Storage of Vehicles at Deodar, Lower Road, Rockley: 465 Unauthorised Siting of Caravans on 15a and Rb 17—19 Southend Road, Rochford: 466 Newhall Farm, Lower Road, Hockley: 467 'Buffers' Restaurant, 200 Main Road, Hockley: 469 Mandarine Furniture, 7—14 Eldon Way Industrial Estate, Hockley: 469 Rochelles Farm — Land Adj. Fambridge Road, South Fambridge: 469 Glebe Farm, Barling Road, Darling: 469 Nursery Lodge, Rullbridge Road, Rayleigh: 524 Unauthorised Use of Land at 'Roaming', Kingsway, Hullbridge: 525
TRAFFIC REGULATION ORDERS
Stambridge Road, Rochford — Weight Restriction: 23
TREES
Hockley Woods Management Plaç 1987 191: 61 Storm Damage, October 1987: 499 UNFIT ROUSES
23 Hawkwell Park Drive, llawkwell: 236 4 Kingsmead Cottages, Barling Road, Barllng: 236 2 Mount Bovers Cottages, Mount Bovers Lane, Hawkwell: 441 VEHICLES AND PLANT
Maintenance of Refuse Freighters: 44 W.P, Typewriter and Photocopier: 580
VIREMENTS TO (AMOUNT)
Old Ship Lane Public Conveniences — £3,500: 50 1986/7 Revised Estimates — Virements; 82 Back Lane Improvement Scheme: 175 WORD PROCESSING EQUIPMENT
Replacement; 490(E) (3) ROCHFORD DISTRICT COUNCIL MINUTES
1987
November (Part 2) ROCHFORD DISTRICT COUNCIL
Minutes of the Leisure Services Committee
At a Meeting held on 24th November1987. Present: Councillors Miss B.GI.J. Lovert (Chairman), R.S. Allen, C.t. Black, W.H. Budge, T.H. Burt, Mrs. J. Fawell, B.T. Grigg, M.J. Handford, A.J. Harvey, D.R. Helson, Mrs. S.J. Lemon, C.R. Morgan, S.A. Skinner, C. Stephenson, Mrs. L. Walker, P.F.A. Webster and D.C. Wood.
Apologies: Councillors Mrs. P. Cooke, Mrs. L.A. Holdich and R.A. Pearson.
Visitingby Invitation: Councillors R.H. Boyd, Mrs. R. Brown, B.A. Crick, C.J.B. Paherty, Mrs. P. Godsell, Mrs. E.11. Hart, J.A. Sheaf, S.H. Silva and J.P. Taylor.
530. MINUTES
Resolved that the Minutes of the Meeting of 13th October 1987 be approved as a correct record and signed by the Chairman.
531. MONITORING OF PERFORMANCE — MEETINGS OF 20TH MARCH AND 7TH JULY 1987
The Committee were satisfied that all necessary action had been taken. Minutes 125/84 (SEC), 158/86 (SEC,DL), 570/86 (SEC), 571/86 (DL), 132/37 (SEC), 133/87 (DL,DD), 307/87 (DL) and 308/87 (DL,DD) were carried forward.
On Minute 440/85, the Director of Leisure replied to a question from a Member that following the reference back by Council of the recommendation to ban fishing at Rochtord Reservoir further negotiations 'were now taking place with the Rochford Angling Club regarding management of the water, enquiries were being wade of other Authorities and a report would be made to the next Meeting of the Committee.
The Officers were reminded that the Ilulibridge Foreshore continued to suffer erosion and that the Compulsory Purchase action should be pursued as soon as practicable (Minute 158/86).
532. THE ERNIE ADCOCK TROPHY (Minute 567/8
The Director of Leisure reminded Members that the Council had instituted this trophy as an annual award to the individual or team from Rochford who in the opinion of the Leisure Services Commitee had made the most outstanding contribution to the Essex Games.
Following consultation with the Rochford Sports Council the Old Fitzwimarcians Basketball Team run by Mr. Richard Negus were nominated for consideration. The Committee noted that although this team had only been formed this year they had come first in their sport at the Games and considered this to be an exceptional achievement.
RECOMMENDED That the Ernie Adcock Trophy be awarded to the Old Fitzwimarcians Basketball Team for 1987. (131) (DL)
533. FIRE OVER ENGLAND — ARMADA CELEBRATIONS
The Director of Leisure reported on arrangements being made to celebrate on a national basis 1988 as the 400th Anniversary of the Defeat of the Spanish Armada which were supported by the County Council. 001213 leisure Services
In particular it was proposed to reintroduce as a permanent feature the great beacon system of England using wherever possible the original beacon sites, to be inaugurated on 19th July 1988 under the title "Fire over England". Members noted that there were three original beacon sites in the District of Rochford, situated at Great Wakering, Beacon Hill near Canewdon and Rayleigh Castle and agreed that a formal approach should be made to the two Parish Councils and the National Trust although difficulties could be foreseen on the National Trust site. Members expressed some concern at the cost of installing replica beacons at £750 each, and asked that endeavours be made to effect some economy in their provision or seek to share the cost at Canewdon and Great Wakerlng between all the Parishes. They also asked that contact be made with local clubs and societies to encourage support for the celebrations which could include plays, Morris dancing and barbecues.
RECOMMENDED (1) That investigations continue for the siting of the beacon in Rayleigh through consultation with the National Trust. (2) That the Parish Councils of Great Wakering and Canewdon S be approached to each provide a beacon on the site within their area on the shared basis suggested above.
(3) That consideration be given to Local celebrations on the day designated by the National Working Party as Fire over England Day, 19th July 1988.
(4) That provision be made for sum of £2,000 to be included in the 1988/89 draft Revenue Estimates to finance the project. (131)(DL)
534. TOURISM IN ROCHFORDjMInute314/87)
The Committee considered the appended report of the Director of Leisure regarding the further development of tourism in the District. Members were mindful that the District was rich in historical association the careful researching and presentation of which could attract tourists and they therefore supported the development of a package to promote the area.
The Committee were of the view that references to witches in any historical background information were unwise and should not be included.
RECOMMENDED (1) That the development of Tourism in Rochford as proposed P. in the report be agreed with the foregoing exception.
(2) That financial provision of £5,000 be made in the 1988/89 draft estimates to meet the initial costa. (15075) (DL,DF)
535. DUAL USE OP EDUCATIONAL FACILITIES (Minute 130/87)
The Committee had before them a summary prepared by the Eastern Council for Sports and Recreation on the views expressed in the sjx County Seminars that they had organised throughout the Eastern Region, one of which had been attended by the Director of Leisure and the Chairman of the Committee. In their earlier consideration of this question the Committee had S
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supported the principle of dual use as proposed in the Eastern Council for Sport and Recreation document "Dual Use — Turning Policies into Pract ice".
RECOMMENDED That this report from the Eastern Council for Sport and Recreation be received and that Council policy as detailed in Minute 130/87 be reaffirmed. (131) (DL)
536. CHILDREN'S SUMMER PLAY PROGRAMME
The Director of Leisure reported that in connection with the development of extensive school holiday play programmes over the last two years a trial scheme had been launched during three weeks of this year's school summer holidays when a "Play Mobile" van fitted with a range of play, craft and sports equipment was taken around various sites in the District and offered fully supervised two—hour play sessions for children between the ages of five and twelve years.
The Committee were pleased to note that the scheme had proved very popular and considered that it should operate for the full six weeks of the summer vacation so as to establish itself as a feature of the holiday. Members noted that the arrangements had received extensive publicity and that account would be taken of transport availability in arranging next year's programme.
RECOMMENDED That financial provision of £1,500 be made in the 1988/89 draft Revenue Estimates for the extension of the "Play Mobile" to the whole of the summer vacation. (131) (DF,DL)
537. CR1LDRENS' PLAYGROUNDS — RE—EqUIPMENT (Minute 471/86)
The Committee had before them the appended report of the Director of Leisure regarding the progress of the programme together with proposals for 1988/89.
RECOMMENDED (1) That play equipment be sited on the Recreation Ground at Canewdon in preference to the Primary School.
(2) That the proposed programme for 1988/89 be approved and provision be made for £65,000 in the 1988/89 draft Capital Programme.(131) (DL)
538. PROVISION OF HORSERIDING FACILITIES (Minute 245/87)
The Secretary to the Council reported the comments received from Hawkwell Parish Council and the British Horse Society on the proposal to establish a permitted horseriding route at Clements Hall Playing Field. The British Horse Society had also offered all possible assistance in the establishment of this route, which was seen as indicative of some measure of acceptance by the horse riders of permissive riding routes.
Members were aware that this facility was intended to form part of a ride leading from Ironwell Lane to Greensward Lane, and that rights of way over part of the projected route had yet to be established, and remained under investigation. In the circumstances and having regard to the non— availability of finance, it was suggested that no action could be taken for the time being to establish this route. Some Members expressed
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concern that this should not be interpreted as meaning that no further progress would be made and it was noted the matter would come before the Development Services Committee for the allocation of funding. (2365) (SEC)
539. RORSERIDING — PLEASURE GROUNDS NOT SUBJECT TO BYE-LAWS Minute 483/87)
As requested by the Development Services Committee the Secretary to the Council reported on the problems caused by horseriding on areas intended for pleasure grounds use but not yet covered by the Council's Pleasure Grounds Eye—laws.
The Committee noted that there were three large areas acquired for pleasure grounds purposes but not yet covered by the Bye—laws, that they were all crossed by unadopted public streets carrying full highway rights) and that until such rights were extinguished or the highways diverted elsewhere, the public were entitled to use the highways for all purposes including horse riding. The Pleasure Grounds Bye—laws, if applied to those areas, could not be made effective unless the highways and perimeters were fenced off preventing access. Certain difficulties had arisen relating to planning permission for the areas concerned and further difficulties were anticipated when application was made for extinguishment of the rights of way. (23652) (SEC)
540. COUNCIL OWNED WOODLANDS, PARKS AND OPEN SPACES — REPORT ON THE EXTENT OF GALE DAMAGE AND PROPOSALS FOR FUTURE ACTION 9linute 499/87)
The Committee considered the appended report of the Director of Leisure outlining proposals to alleviate the effects of the recent severe gale on the Council's woodlands, parks and open spaces and noted that the staff of the specialist team proposed would remain in the Council's employment) woodlands being excluded from the parks tendering exercise. It was suggested that schools might be involved in the tree planting proposals.
RECOMMENDED (1) That the report be noted.
(2) That a scheme be launched to involve the public as widely as possible in the provision of, planting and caring for new trees throughout the District.
(3) That provision of £10,000 be made for replacement trees and all the necessary materials in the 1988/89 draft Revenue Estimates and of £5,000 in each of the two following years, these sums to be in addition to any funds that may be forthcoming from the public appeals.
(4) That provision be made in the 1988/89 draft Revenue P. Estimates for the cost of establishing a specialist team.
(5) That provision be made in the current financial year for a supplementary capital estimate of £50,000 to be made available for tree surgery and for any necessary application to be made to the Countryside Commission for grant aid towards this sum.
(6) That formal notice be given to Mr. Allen terminating the agreement allowing him to coppice in Hockley Woods. (164) (DL,DF)
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541. MILL HALL, PHASE III — REFURBISHMENT OF MAIN HALL (Minute 36/84)
The Directors of Leisure and Development reported on the third phase of the improvement programme for Mill Hall which had not progressed beyond outline stage in January 1984 when the estimated cost had been £416,500 because of the capital constraints at that time. Consideration had more recently been given to a composite scheme for the Main Hall and would provide an improved level of facilities at a substantially reduced outlay without adversely affecting the hall's multi—function role. Members noted details of the revised scheme which was designed to improve the attractiveness of the Main Hall so as to generate additional income by accommodating a greater variety of functions whilst maintaining the flexibility of the hail and allowing for further improvements as determined by demand. The total estimated cost of the work was £133,600 inclusive of a 10% contingency sum and professional fees. Subject to the Committee's approval it was anticipated that the scheme could commence early in 1989.
A Member questioned whether opportunities existed to share the funding with the organisations principally involved and whether it was sensible to invest new money in a leisure facility at a time when the Government was looking for such centres to be managed privately but the Committee considered as regards the tendering proposals that the hall would still be serving the community.
P. RECOMMENDED That provision be made within the draft Capital Programme for the third phase of the scheme for Mill Hall to be commenced in 1988/89. (6643) (1W)
542. ROCUFORD WATER SPORTS CENTRE (Minute 317/87)
Note: Councillor D.C. Wood declared a non—pecuniary interest by way of Membership of the Crouch Harbour Authority but remained in the Meeting and participated in the discussion.
The CommIttee considered the appended report of the Director of Leisure setting out proposals for a Water Sports Centre as requested at the July Meeting of the Committee and received clarification regarding consultation with local yacht clubs, non—interference from Baltic Wharf traffic, the basis on which the financial estimates had been drawn up and the method of staffing proposed.
RECOMMENDED (1) That the scheme for the Water Sports Centre be approved in principle, subject to the appropriate financial provision being forthcoming.
(2) That a formal approach be made to Essex County Council for their direct support in the planning, funding and operation of the project.
P. (3) That provision be made in the 1988/89 Draft Capital Programme to fund the scheme to a maximum of £34,000.
(4) That provision be made in the draft 1988/89 draft Revenue Estimates to fund the net operating expenditure of the project to a maximum of £14,450.
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(5) That for the purposes of Regulation 4 of the Town and Country Planning (General) Regulations 1976, permission be sought for the development of a Water Sport Centre on the River Crouch at Creeksea. (131) (DL,DF)
543. CONTRACTS PROGRESS REPORT
The Committee noted the report of the Director of Development on the progress of a number of contracts. (647) S 544. COMPETiTIVE TENDERING — GOVERNMENT PROPOSALS — LEISURE AN!) OTHER CENTRES (Minute 4iThT)
(A) The Leader of the Council and Chief Executive gave a detailed presentation of the proposals they had been developing in response to the Government's consultation papers entitled "Competitition in the Management of Local Authority Sport and Leisure Facilities" and "Competition in the Provision of Local Authority Services Implementation and Exemptions in England".
The former document described the leisure functions and facilities to be subjected to competitive tendering, sought views on whether pricing) admission and opening hours policies should be at the discretion of the contractor rather than the local authority and suggested various powers to require in—house tenders to be submitted on the same basis as outside contractors and separate accounts for any DLO to be prepared and published annually. The latter document set out the method and timetable by which competition was to be phased in for a whole range of services including sport and leisure management, grounds maintenance, refuse collection, Street cleansing, building cleaning, catering and vehicle maintenance. It also indicated that any such activities costing less than £100,000 a year in terms of gross expenditure would be exempt from competition.
(B) The Leader began by explaining that as with the Government's White Paper on Housing, he and the Chief Executive in formulating their proposals for the Committee's consideration on the consultation papers had sought to be positive and that they had looked for the best way forward. He was not asking Members to reach any decisions this evening, rather that they should hear and digest what was suggested so that there could be a full debate at the next Policy and Resources Committee.
(C) He continued that whilst Members would know that these were consultative documents and that the detail might change, the policy they contained represented the main thrust of the Government's privatisation proposals. Legislation to require competition had already been deferred once pending the last General Election and it was most unlikely that it would be deferred again. It would become law and the Council must prepare for thet time. Like the evolution of the proposals for a new local housing association, the prudence of the possible approach to the future of Leisure Services in Rochford had been discussed with the Housing Corporation, the Minister at the Department of the Environment, the Regional Controller, Price Waterhouse as Consultants and the Council's Auditors1 the Audit Commission, C1PFA and CIFFA Services, the Chief Executives' Association, Management Team and the Leisure staff of the District Council S 001218 Leisure Services
(D) He then illustrated from the "Implementation and Exemptions" document the following timescale envisaged by the Government for achieving competition in the various services although he said it was not yet clear whether the dates indicated meant that the tendering process should have been started or completed by that time.
Refuse Collection — 1/10/90 (1990/91) Already contracted out.
Street Cleansing — 1/10/90 (1990/91) Already contracted out.
Building Cleaning — 1/4/91 (1991/92) Already contracted out.
Catering — 1/4/89 (1989/90) Part of the proposals for Leisure Services to be dealt with in the presentation but achievable within the timescale subject to Council approval of the suggestions.
Vehicle Maintenance — 1/10/89 (1989/90) The Councilts gross expenditure in this area, depending on the outcome of the grounds maintenance tendering exercise, could place it in the exempt category. Whilst therefore the Council might not be compelled to seek tenders, it might choose to do so.
Leisure Management — 114/1990 (1990/91) This was the other part of Leisure Services to be dealt with in the presentation. It was a large area of activity. Rochford was grouped with Brentwood and Epping Forest Districts under the phasing arrangements. These phasings over the whole County would facilitate authorities bidding for services in other Districts which would be the position at Rochford if the suggestions were acceptable to the Council.
Grounds Maintenance — 10% each six months from 1/4/1989 (1989/94) Tenders in the process of being invited at the present time,
(B) Turning specifically to Catering and Leisure Management he indicated that whilst the term "Catering" was self—explanatory, it would be necessary for Members to appreciate that "Leisure Management" as described in the Consultation Paper would extend to Clements Hail, Wakering Sports Centre, bowling greens at Rochford and Rayleigh, all football, cricket and other pitches and all tennis courts. Doubt existed over whether the management of halls was also intended to be included and if so it could also embrace Hill Hall, Freight House) Castle Hall, Rayleigh Grange Community Centre and Hockley Community Centre. It was not intended at present that competition should apply to sports facilities which formed part of educational establishments and did not therefore include Park Sports Centre, although this could be required later. It did apply, however, to water sports. All Council catering in any of those centres must be included.
(F) It was also important to understand how the Consultation Paper defined management. The ownership of land and buildings would remain with the Council hut the following management functions would be subject to competition:—
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Bookings Collection and accounting Cleaning and maintenance Supervision, e.g. lifeguards Providing instruction Catering and refreshments Provision or hire of equipment Paying for heating and lighting Securing the premises
(0) As far as Rochford was concerned then the two Community Centres would be leased to Community Associations and the bowling greens to the bowling clubs. This meant that they were outside of the Council's control and not subject to the competitive tendering requirements. The tennis courts and sports pitches were included in the current parks maintenance tender documents. This left with the Council the management functions of the Leisure Directorate in respect of Clements Hall, Great Wakering Sports Centre and possibly Hill Hall, Freight House, Castle Hall and later perhaps, Park Sports Centre. He mentioned that in the consultation paper the Government was questioning whether local authorities should even have the right to fix charges and opening hours.
(H) Speaking generally of the Council's recent experience of competitive tendering on refuse collection, street cleansing and office cleaning and currently with grounds maintenance, the Leader explained that it was very apparent that the Council was disadvantaged with its in—house bid position because of local government conditions of service where average wage levels applied but with high personal on—costs. This was caused by the heavy burden of central administration charges. These were the apportioned organisational core functions of administration, legal, finance, audit, computing and accommodation. In addition there was the cost of local democracy in having an administration structured around committee services. There was uncertainty over contract terms and continuity of employment which attracted staff to the private sector. The Leader of the Council suggested that if the Council were to go through the tender process on leisure management and catering in the same way as for previous activities there might well be a run—down in the quality of services and in the care of the buildings with a demoralised staff to whom the Council could offer no future. He felt it was essential that the Council should reconsider its policy in the light of the consultation papers and he asked the Chief Executive to outline to Members an alternative approach which the Council might now adopt.
(I) The Chief Executive explained that he would be putting forward a plan f or a management buy—out of the management functions. It was a buy—out in which the Council could be involved and it would produce a leisure company in Rochford with which the Council could work. It was important too in another respect because the formation of the company would give the Council's Leisure staff a future. The company would have a name which could be Rochford Leisure or South East Essex Leisure and care would need to be taken in describing its purpose so that it was able to take full advantage of tendering for any similar activities in other authorities. It would be a management company, not owning facilities but managing them. The Council could appoint seven Members and two Officers to act as Directors and authorise them to form a company with share capital of 90,000 £1 shares, all of which would be purchased by the Council. Some or all of the Members who were not acting as Directors of the company and the
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Chief Executive could be appointed shareholder nominees to look after the Council's interests as the shareholder. The arrangements could be put into effect by February 1988.
(J) Following the setting up of the new Company, the Council effective from 1st April 1988 would offer contracts to the company and professional support services for the management of each of the following buildings and activities:—
Buildings
Ciements Hall Mill flail Freight House Wakering Sports Centre Park Sports Centre Castle Hail
Other Activities
Action Sport Playspace Management Rochford Show Promotions
The term of the contracts would be related to the Government's programme for the invitation of competitive tenders so for example the contract for catering services would be limited to one year. The initial management contracts would be let for a fixed annual fee for the management of each building and activity prepared in a way that would resemble the Council's Budget Book and on the basis of the Council's existing policies and charges. During 1988/89 a specification and tender documents for the Council's catering operations would be drawn up to meet the April 1989 deadline for competitive tendering. If possible the catering contract would be for a period of five years.
At the same time the Council would develop with the Company the policies to be included in the tender documents for Leisure Management with regard to charges and opening times in accordance with any Government requirements. Towards the end of 1988/89 the Council would sell to the staff of the Company one—third of the share capital in a way that would protect the Council's position. It was envisaged that by 1st April 1989 the Company would be free to decide the charges and opening times within guidelines set by the Council e.g., the contractor must provide swimming facilities for children.
(K) The Company's role in 1988/89 would be to operate the management contracts. It would have acquired its staff from Rochford Leisure as they had the necessary experience to provide the various services. The transfer of staff would depend on their individual circumstances and counselling would be available to advise them as to their best course. The terms and conditions of employment of the Company's staff would need to be different from those in the National Agreements which did not reflect the requirements and hours of operation of the Leisure industry. The Company would be testing the Council's professional support services on a value for money basis against those available from the private sector and would where appropriate place its custom elsewhere or appoint
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staff with that expertise. Staff would have purchased one—third of the share capital and one—third of the Council's membership of the board would be replaced to reflect the reduction in its shareholding and to bring in any new skills that were required. Finally the Company would be preparing tenders for the services to be subjected to competition in other authorities.
(L) Looking ahead to 1989/90 the Chief Executive continued that by 1st April 1989 the Council would have awarded a long term catering contract to the best tenderer but hopefully to the new Cempany. During the year it would sell a second instalment of one—third of the shareholding to the staff of the Company to advance the transfer of ownership. It would have prepared the documentation and invited tenders for all the remaining leisure services in accordance with any requirements advised by the Government. The Company for its part would have replaced a further one— third of the Council Members of the Board and would be involved in the tendering processes not only for Rochford Services but those of other local authorities. He emphasised the importance to the Company's future of not being too parochial in defining the geographical area in which it could operate.
(M) By 1st April 1990 the Council would have let a five year contract for leisure management and in 1990/91 would sell the remaining one—third shareholding. It would have met all its obligations under the proposed legislation and would have achieved a controlled transfer of the Leisure Services With the purchase of the remaining shares and the replacement of the Council's Directors still on the Board the management buy—out would have been completed and the new Company freed from the Council's central administration costs which would have improved its financial position.
(N) In concluding his presentation the Chief Executive highlighted the advantages of the suggested approach which would bring into being a local leisure company. By the means proposad the Council would retain ownership and influence in the Company's formative stages. It was more likely that the Company would be sympathetic to the needs of the District and that meaningful liaison would be a continuing factor. The gradual transfer of ownership would give the Council a share in any profit the Company might achieve in the initial years and given that it should operate at significantly lower costs there should be a saving in rate—borne expenditure. There would be the opportunity to adjust staffing levels in the central departments over a three year period which would produce further economies. It gave the Council's Leisure staff a future. It could not be said that the Company would be successful in its bids for the Council's catering and leisure management but it would have been given the best opportunity of doing so, both in Rochford and for other local authorities. Rochford Leisure enjoyed an excellent reputation and it was important that this was retained. The formation of the company would provide continuity of employment and avoid the deterioration in morale and services that would be bound to occur if there were to be eighteen months of uncertainty.
(0) The Leader of the Council was well aware that Members would wish to have time to give careful thought to the proposed formation of the leisure management Company but intimated that at the next meeting of the Policy and Resources Committee he would be asking that the Council be recommended to- S
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(a) Authorise seven Members and two Officers to form a leisure management company.
(b) Buy the share capital of £90,000.
(c) Draw up management contracts.
(d) Engage CIPFA Services as consultants.
In response to questions from Members the Leader and Chief Executive advised that terms and conditions of employment of staff and any redundancy costs would be a matter for consideration by the Staffing Sub- Committee and that there were complex issues of policy to be resolved and that it was impractical to consider a consortium with neighbouring authorities. It would be a private limited company. There would be a separate management fee and an itemised specification for each leisure building and activity which would make up the total tender. Tin this way the Council could be satisfied that every aspect had been tested. The Company would have to keep costs within its total fee. There would be a report to the next Policy and Resources Committee on the leasing of the Rayleigh Crange Community Centre. It was confirmed that ownership of the land and buildings and responsibility for debt charges would remain with the Council. Further information was requested on the likely effect on the tendering process of predatory pricing, the liabilities of directors and their interests, the position if the company was to make a loss or fail to meet its contractual obligations, the means of protecting share ownership and the controls which could be exerted by the Council. The Committee were advised that it was hoped that maintenance of the premises could be retained by the Council because the buildings were such an important asset to the District. The model described could be adapted to suit the wishes of the Council. It was suggested that the Council's time might be better spent in setting the future of Leisure services in Rochford rather than in commenting on the detail in the consultation paper when Government policy had already been established. There was some doubt expressed that the timescale of tendering in the neighbouring districts would allow bids to be made by the new Company although it was accepted that it would have been established by then. AOU A1Ak RECOMMENDED That the Policy and Resources Committee be asked to consider the recommendations of the Leader of the Council and Chief Executive as set out in Paragraph (0) above. (131) (MT)
001223 AGENDA ITEM 7
ROCHFORD DISTRICT COUNCIL
LEISURE SERVICES COMMITTEE — 24T1-I NOVEMBER 1987
REPORT OF THE DIRECTOR OF LEISURE
TOURISM IN ROCUFORD
In 1983 following a report to Council, the Tourism Promotion Panel was formed under the Chairmanship of Councillor B. Taylor.
The term of reference was to consider how the District might be represented in a publicity portfolio on tourism which the County Council were preparing for all of the County.
The objectives of a Rochford Tourism Service were considered to be:—
(a) To increase the numbers of persons visiting the Rochford District.
(h) To increase the income which accrues to the District from visitors.
(c) To have a beneficial effect on local industry and commerce through an increase in tourism.
(d) To present Rochford as an area worth visiting and one with certain specific characteristics.
Ce) To improve facilities and services in Rochford for the local residents through the initiative to increase tourism. It is true to say that the objectives for a tourism policy within Rochford remain the same in 1987 and, to date, various methods have been undertaken to publicise the District and its attractions.
Roehford now appears in various County publications, highlighting buildings of historical Interest, together with areas of natural beauty, i.e. Hockley Woods. Publicity for Clements Hall and the major leisure events, i.e. Cycle Race, Oyster Festival, Rochford Show, etc., continued at a regional level and in some instances at a national level. Projects such as Play Space 2000 have received widespread national coverage and must have been of benefit to the District. Leaflets on woodland walks have been produced, together with some interesting brochures on the Old House and the Dutch Cottage. Having made the first step forward this report is aimed at suggesting ways in which the increase in tourism may be encouraged and extended.
1. Research Is essential if we are to know our District and what we have to offer. This research can be extended to include background information and the history of people or places connected with the District, i.e. 001224 (a) John Winthrop and the Pilgrim Fathers — Stainbridge (b) Battle of Assundune (c) Anne )3oleyn and Rochford ilall (d) Rayleigh Castle (e) Ghosts in the Old House (f) Rayleigh Windmill (g) Stocks and Witches of Canewdon
2. Accommodation
A comprehensive accommodation register is required for a complete range of accommodation types both in the Rochford District and across the border.
There may be many householders prepared to supply bed and breakfast and contact needs to be made with them.
3. Transport
The availability of transport into and out of the area is essential information to any tourist. Contact needs to be made with air, road and rail links and ultimately with coach tour operators. Once Heritage trails and places of interest are identified, tour operators will be encouraged to come to the area.
4. Visitors
There is a need to establish at which market segment we are aiming and to conduct visitor profiles on visitors to the District. We need to know how and when we can reach this audience and by what means.
5. Local Busine8s and Industry
When the potential market is identified, local businesses and industries may be approached to investigate sponsorship opportunities, advertising opportunities.
6. Information/Publicity
(a) Information kiosk in Rayleigh High Street — agreed on six months trial basis commencing April 1988.
(b) Leaflets/Posters — to be produced once research is complete. A series of leaflets under separate headings will give the visitor a wide range of information and activity ideas to pursue.
(c) Exhibitions — a visual display of the District (can be taken as a static display to enhance the promotional video of the District). Both static and audio visual displays can be linked with the County Council's tourism stand which exhibits at the London Travel Fair, Moot Exhibition, Blackpool, Ostend Travel Fair, etc. A high profile is required as an attractive reflection of the District. S
OO125 7. Museum
Mrs. Squier of Doggetts Farm has an enormous collection of agricultural exhibits. Subject to her agreement, these items should be collated and an inventory made. Research will be required for each item and investigations can be undertaken with the East Anglian Tourist Board regarding the display and setting of the exhibit with a view to their being on show to the public at specific times.
Further research in the District may reveal other exhibition sources.
8. Eating Places
There are many excellent places to eat throughout the District and details are required to guide the visitor.
9. Events
Annual events already well publicised in the region may he of interest to operators. Combine the Rochford Show with Strawberry Tea at Clements Ball Leisure Centre. Visit the Oyster Festival and sample Oysters and Wine
10. Trails
Investigations should take place into forming tourism trails, appropriately signposted, i.e. beacon trail, church trail (for brass rubbing and history, etc.).
11. Leisure Provision
Full details of all leisure provisions throughout the District, publicly or privately owned, including water/golf/leisure centres/horse riding/shooting, etc.
12. Activity Weekend
Can be linked to the above;
Cycle tours starting and finishing at Clements Hall Leisure Centre taking in some of the churches and places of interest plus a good eating stop off on the way.
Walking/Rambling — there is an extensive network of footpaths well worth discovering again combining good food with good ale and places of interest.
Clay Pigeon Shoot
13. Ctafts/Antigues
Both crafts and antiques are extremely popular and areas of interest need to be identified, i.e. Mrs. Roberts at Paglesham and across our border to the Antique Centre at Battlesbridge.
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14. finance
An MSC Project Team has undertaken a tourism assignment and wages for the team are, therefore, funded by the MSC.
However, finance will be required to produce the literature and to ensure the quality by which we wish to reflect the District and attract the visitor. Initially an estimated budget of £5,000 is envisaged which includes the coat of establishing the Armada Beacon and Heritage Trail, but does not include any finance for the Information Kiosk, for which provision for the six month 4periment is being included in the draft 1988/89 estimates.
With a thorough investigation of all of the above and the production of leaflets and posters) it will be possible to sell Rochford to Tour Operators and at exhibitions. We aim to encourage many additional visitors to our District with the consequent benefit to everyone.
RECOMMENDED (1) That the development of tourism in Rochford as proposed in the report be agreed.
(2) That financial provision of £5,000 be made in the 1988/89 draft estimates to meet the initial costs.
.
. 001227 AGENDA ITEM 10
ROCHFORD DISTRICT COUNCIL
LEISURE SERVICES COMMITTEE — 24TH NOVEMBER 1987
REPORT OF THE DIRECTOR OF LEISURE
CHILDREN'S PLAYGROUND — RE—EQUIPMENT (Minute 471/86)
Members nay recall that we are presently in the second year of a five year playground re—equipment programme. The purpose of this report is to appraise Members of the current position in this respect and subject to the necessary provision being made in next year's capital programme, request Members' agreement to the list of proposed sites for 1988/89.
1986/87 SCHEDULE
Grove Playing Field
Installation completed — further land drainage work to be undertaken this winter.
Fairview Playing Field
Completed
King George V Playing Field, Raylegi
Completed
Hawkwell Common
Completed, with exception of fencing which is being provided through sponsorship by Bysouth Limited. Great Wakering Playing Field Completed, with exception of entrance gate which is on order and will be fitted following receipt.
Can ewdo n
Discussions have been held with Officers of the County Council Education Department in respect of siting the play area within the grounds of the primary school. The Director does, however, feel that restrictive access by mothers and young children during school time contrary to the aim of providing play equipment and is now re—considering suitable equipment to be sited on the recreation ground. It is planned to complete this site before the end of March 1988.
I4ullbridge Playing Field
Completed; Members will recall their wish to have the new play area situated closer to the car park, this has been achieved through re- positioning of the football pitch. Hockley Woods
Members may recall that new play equipment was placed on this site but the Countryside Commission objected to the type of equipment selected as it was considered to be unsympathetic with the environment and the designation of the site as a S.S.S.l.
Currently two items of equipment are in position and a revised schedule of equipment has been agreed with the Countryside Commission. It is planned to complete this site in March 1988 always provided the woods have been re—opened to the public following the extensive damage caused during the recent high winds.
Ashingdon Playing Field
Completed with the excepion of fencing and the provision of a bark safety zone below the large Kompan unit and a sand filled safety zone below the tractor tyre swing. The latter is underway now with fencing together with the bark safety zone scheduled for completion prior to March 1988.
1987/88 SCHEDULE
Seaview Drive Play Space
Substantially complete, toddlers spring animals and swings to be installed shortly together with bark safety area, fencing and entrance gate, all of which are on order and will be installed prior to end of March 1988. Sweyne Park Deferred, to be done in conjunction with the development of the park, within the general landscape/design works currently under consideration.
Rochford Playing Field
Completed, except for reinstatement of areas where old equipment has been removed.
Clements Hall Playing Field
Completed, except for fencing which is planned to be completed prior to end of March 1988.
yney Avenue
Completed, except for reinstatement of ground works where old equipment has been removed.
Fyfield Path
As soon as this area of land is formally within the ownership of the Council a small amount of toddler equipment will be placed on this site. The following programme is proposed for 1988/89 subject to the necessary funding being provided within the capital programme.
1.. Plumberow Mount 2. Rawreth Playing Field 3. St. John Fisher Playing Field — Site to be relocated behind Community Centre 001229 4. Hartford Close — Fearsons Farm Estate, Rayleigh 5. Elizabeth Close, Uawlcwell 6. Little Wakering Recreation Ground
RECOMMENDED (1) That play equipment be sited on the recreation ground at Canewdon in preference to pursuing the primary school option.
(2) That the proposed programme for 1988/89 be approved and provision be made for £65,000 in the 1988/89 draft Capital Programme.
S
ThL1230 AGENDA ITEM 13
ROCIIFORD DISTRICT COUNCIL
LEISURE SERVICES COMMITTEE — 24TH NOVEMBER 1987
REPORT OF TUE DIRECTOR OF LEiSURE
COUNCIL OWNED WOODLANDS, PARKS AND OPEN SPACES — REPORT ON TIlE EXTENT OF GALE DAMAGE AND PROPOSALS FOR FUTURE ACTION (Minute 499/87)
The Directors of Leisure and Development report that following the severe gale on the night of the l5th/l6th October, only minimal damaged occurred to buildings under the control of this Committee, but that substantial damage occurred to trees in the woodlands, parks and on the open spaces under our control.
The extent of the damage and the continuing risk that exists has been such that it has been necessary to close Hockley and Betts Wood to the public and for parts of other areas of parks to be cordoned off. To date, very little work has been carried out on clearing any of the land under the Council's control, as the first priority has been to ensure that all dangerous structures were removed or made safe and that roads, footways and footpaths were cleared. Once this work was completed, the Council staff have been directed to clearing trees that fell onto private land from land under the Council's control. When this is completed the resources will then be directed into the parks and open spaces and subsequently into woodland. It should be noted that significant costs are being incurred in carrying out this work.
The Community Programme Team have undertaken a survey of Hockley Woods * which is attached as Appendix A for Memberst information. From this, it will be apparent to everyone that very severe damage has been inflicted on the woodland and it could be a number of years before all the "Urgent" work in the wood has been completed. This will mean that access to the woods by the public will only be allowed as specific areas are cleared. A considerable amount of the work will need to be done by experienced tree surgeons and it is suggested that a sum of £50,000 be made available this year. (It is expected that some grant aid will be available from the Countryside Commission, but probably limited to work done during the current financial year).
The ancient woodlands were intentionally excluded from the contract document for the Parks as the work is so specialised and needs to be carried out under proper supervision. As a consequence of the gale the Management Team feel that it is necessary to establish a team of four staff responsible to the Woodlands Officer to spectalise in the woodlands restoration work required. They will be able to give directions to contractors and undertake such work themselves. This team would probably be drawn from the staff of the Council's existing parks workforce as there is a core of trained and knowledgeable people there who could involve themselves immediately. There would be a cost to the Council in establishing this team and provision would need to be made in next year's estimates.
The Council has a long established Agreement with a Mr. Allen which allows him to coppice up to 2 hectares of designated areas within Hockley Woods
0b1231 each year. With the scale of the damage that has now occurred it is proposed that formal notice be given under the Agreement in order that cohesive thought and planning for the future care of the woods can be effected. In the meantime it is suggested that Mr. Allen be given the opportunity to remove some of the fallen Chestnut as directed by the Council's Woodlands Officer.
In the meantime, a number of sites throughout the District have been identified where the public can deposit tree debris. These have been publicised and disregarding the inevitable abuse of this facility (when washing machines, mattresses, etc. have also been dumped) have, from the debris collected been useful to the public.
Following the initial urgent works that were necessary to make sites safe and ensure communication, every reasonable attempt has been made to salvage useable timber for resale. Obviously there is a surfeit of timber on the market at this time but the best arrangement for the Council are being sought and any receipts will be utilised for the purchase of replacement stock.
The loss and damage to trees has been such that the environment has been severely scarred and a major replancing scheme is going to be essential if we are to attempt to make good the damage for future generations. Some help may be forthcoming from a fund that is currently being set up by the Evening Echo under the banner — 'Give a Tree for all to See" — which is seeking to raise funds that will be shared between Southend, Basildon, Castle Point and Rochford Council. However, additional resources will need to be made available by the Council if a comprehensive replantirig scheme is to be undertaken. The scale of the task though is beyond the Park Section by itself and to provide adequate care of the new stock it would be sensible to seek to enlist the support of the community in the initial planting and subsequent care of the trees. To this end it is suggested that a District wide tree planting scheme be prepared to complement that being promoted by the Evening Echo.
RECOMMENDED (1) That the report be noted.
(2) That a scheme be launched to involve the public as widely as possible in the provision of, planting and caring for new trees throughout the District.
(3) That provision of £10,000 be made for replacement trees and all the necessary materials in the 1988/89 draft Revenue Estimates and of £5,000 each in the two following years, these sums to be in addition to any funds that may be forthcoming from the public appeals.
(4) That provision be made in the 1988/89 draft Revenue Estimates for the cost of establishing a specialist team-
(5) That provision be made in the current financial year for a supplementary capital estimate of £50,000 to be made available for tree surgery and for any necessary applications to be made to the Countryside Commission for grant aid towards this sum.
(6) That formal notice be given to Mr. Allen terminating the Agreement allowing him to coppice in Hockley Woods. (164) (DL,DF') . 001232 APPENDIX A
STORM DAMAGE TO ROCKLEY WOODS
Flockley Woods suffered extensive damage during the storm of 16th October. Approximately 60 acres of this ancient wood has been seriously damaged; this represents 20% of the woods. Most of the damage has been concentrated in patches, shown on the map, although storm damage is evident throughout the woods.
Oak and sweet chestnut have been most seriously affected. Large oak trees have been either uprooted or had their crowns blown out leaving dangerous branches hanging down. This has been greatest in Bull Wood around the car park; approximately 350 trees will require surgery to save these trees and make the above area safe. There has also been extensive damage to oaks in ParsonTs Snipe along the southern boundary of the woods.
Extensive areas of sweet chestnut coppice have been uprooted in Beaches Wood in the west of the wood. Recently coppiced areas and mature hornheam coppice have suffered little damage.
At present broken branches and hung up trees are a considerable danger and the woods are closed to the public. Many of the paths and horse trails are blocked.
It is estimated that approximately 500 trees may require surgery to make the woods safe. A detailed plan is being prepared for the restoration of the wood and this will take into consideration public safety, conservation areas, phased public access and sources of grant aid.
Flockley Woods appear to be the most seriously damaged woods in the District. There has however been localised damage in Betts Wood, Kingley Wood and Grove Woods. Many of the privately owned woods, especially where there are large sweet chestnuts, oaks and ash on exposed slopes, have suffered serious damage.
001233 C HOcu . . . AGENDA ITEM 15 ROCHFORD DISTRICT COUNCIL LEISURE SERVICES COMMITTEE — 24TH NOVEMBER 1987 REPORT OF THE DIRECTOR OF LEISURE ROCHFORD WATER SPORTS CENTRE (Minute 317/87) The Director of Leisure presented a report on the above subject to the July Meeting of the Committee anti was requested to undertake a full feasibility study and to report back. Proposal To establish in the District a Centre whose prime purpose is to offer expert instruction at all levels of ability in open water activities and related matters. Location The Centre would need to be located on either the River Crouch or Roach (or in one of the creeks leading off these rivers). The location needs to be accessible by road, relatively secure, have good access into permanent water, provide a site for lecture/meeting/changing accommodation, have access to or allow for connection to services to enable the provision of toilets, showers, etc. In addition, the water itself must be suitable for use by inexperienced participants and have the capacity to take additional usage. The Director of Leisure has consulted with representatives of the Eastern Region Sports Council and the Outdoor Activities Inspector at County Hall and is of the opinion that the only suitable site is the one at Creeksea. The Site at Creeksea This is accessible by a private single track road of concrete construction. The proposed site for the "land based" facility would be within a recently erected security fence with direct access to the slip way which would be used for launching and retrieving the boats. A pontoon would need to be provided for use as a "docking" area and to allow the mooring of boats during the day. Initially, use can be made of shower and toilet accommodation provided on the adjacent caravan site until such time as the level of demand and finance, etc. make the provision of permanent facilities within the sailing base a practical necessity. The flow of tide varies but from recording logs appears to be of the order of 1.8 — 2.8 knots at this point (these readings are generally agreed by yachtsmen who know this water). 001235 The water itself is considered by local yachtsmen to be the one ideal site in the District for this proposed use. * The proposed layout of the site is shown in sketch form as an attachment. Planning Considerations The proposed site has to be considered against the background of the Council's District Plan and the County Council's Structure Plan and coastal protection policy and it is hoped that informal comment will be available in time for the Meeting. The proposal has been discussed in general terms with the Harbour Master of the Crouch Harbour Authority and the scheme as outlined is one which he as an individual would not see as a problem, though the proposal when ready would need to be considered formally by the Harbour Authority. Other Providers The informal views of the Eastern Region Sports Council, other local authorities in the southern part of Essex and both the Education and Youth and Community Services of Essex County Council have been sought to establish whether or not any other proposals exist which would reduce or negate the need for the proposed facility. At the same time the various Authorities were asked whether or not they felt such a need existed and whether they would assist us in promoting the use of the Centre if and when it was established. The scheme as outlined was fully supported by all the various agencies (at Officer level) and there are no other schemes currently under consideration with which it would have to compete. Joint Provision lndications have been received from the County Council that they would be extremely interested in joining with us on a joint provision scheme whereby the relevant costs would be shared on a basis yct to be agreed. Grant Aid It is unlikely that grant aid from the Eastern Region Sports Council will be available as their present policy priority is "dual use" facilities. However any application will be carefully considered. Financial The Water Sports Centre is designed as a low cost utilitarian facility and the costs of provision and operation reflect this: £ Initial Capital/Special Item Funding Water sports equipment 33,500 Administration 2,500 Provision of portakabins 23,000 Repairs to slip way 2,000 Provision of jetty and mooring lines 7,000 Cost to be shared between RDC and ECC £68,000 00 = 0 001236 £ Operating Expenditure Employees Full time warden/instructor (including on—costs, etc.) 15,000 Premises and Fixed Plant Fuel, light, etc. 1,000 Ground Rent (rough estimate — figure would need to be determined by District Valuer) 2,000 Rates 500 Supplies and Services Equipment, tools, materials, etc. 1,000 Clothing and Uniform 500 Establishment Expenses Printing, stationery and advertising 1,500 Insurance 1,500 Debt Charges (over 10 years) 11,400 34,400 Income (net of coaching fees) 5,500 Net cost to be shared between RDC and ECC £28,900 ====n= Market The Centre would cater for three prime user groups: (1) The schools during term time — more particularly the secondary schools as part of their P.E. programme. (ii) The Youth Service throughout the year — as an extension to the programming that is already available at the Marine Centre in Southend. (iii) The public — courses would be offered primarily in sailing, wind surfing and canoeing from an introduction for the absolute beginner through to extended skills work and proficiency for the experienced sailor/canoeist. Hours of Operation The water based activities would be limited to daylight hours between 1st March and 31st October each year) with lectures on the theoretical aspects being fitted into the programme. 001237 During the four months when water based activities would not be undertaken the warden would maintain and overhaul all equipment and boats operated by the Centre In addition to his lecturing activities. RECOMMENDED (1) That the scheme for a Water Sports Centre be approved in principle, subject to the appropriate financial provision being forthcoming. (2) That a formal approach be made to Essex County Council for their direct support in the planning, funding and operation of the project. (3) That provision be made in the draft 1938/89 Capital Programme to fund the capital scheme to a maximum of £34,000. (4) That provision be made in the draft 1988/89 Revenue Budget to fund the net operating expenditure of the project to a maximum of £14,450. (5) That for the purposes of Regulation 4 of the Town and Country Planning (General) Regulations 1976, permission be sought for the development of a Water Sports Centre on the River Crouch at Crecksea. (131) (DL,DF) S S 001238 ci) C4co(r' - E H \ '•1 rl - c"— Lr CX) AJv1 Cl I, ij/1 ,, 001239 Sa CHAt 1NAAN 091240 ROCHFORD DISTRICT COUNCIL Minutes of the Development Services Committee At a Meeting held on 26th November 1987. Present: Councillors D.C. Wood (Chairman), Mrs. ft. Brown, 14.H. Budge, B.A. Crick, C.J.B. Faherty, T. Fawell, J.A. Gibson, Mrs. P. Godsell, Mrs. S.J. Lemon, Miss B.G.J. Lovett, SR. Silva, S.A. Skinner, Miss D.M. Stow, J.P. Taylor and Mrs. L. Walker. Apologies: Councillors RS. Allen, D.F. flack, Mrs. M. Hunnable, Mrs. Jo Jones and R.A. Pearson. Visitin Councillors R.H. Boyd, Mrs. L.A. Holdich and J.A. Sheaf. 545. MINUTES Resolved that the Minutes of the Meeting of 20th October 1987 be approved as a correct record and signed by the Chairman. 546. MONITORING OF PERFORMANCE — MEETINGS OF 31ST MARCH AND 9TH JULY 1987 The Committee were satisfied that all necessary action had been taken. Minutes 741/84 (SEC), 741/85 (DD), 356/86 (EEC), 581/86 (DD,SEC), 329/87 (DD) and 331/87 (DD) were carried forward. 547. ANGLIAN WATER MATTERS Mr. M. Hill, the representative of Anglian Water was in attendance at the Meeting. He advised a Member that the scheme of piping works at Hullbridge was on schedule. 548. EASTWOOD ROAD FOUL SEWER Mr. Hill spoke to the report of the Director of Development regarding an investigation which had been carried out by Howard Humphries, Anglian Water Authority's Consultants, into the surcharging foul sewer at Eastwood Road, Rayleigh. It was proposed to isolate some 30 properties on the south side between Nos. 224 and 318 and to construct a new system which would involve intricate engineering work that was proposed to commence early in 1988, and take some twenty weeks to complete at a cost of £200,000. It was not envisaged that there would be any disruption to road traffic, since the new works would cross the gardens of the houses concerned and a meeting had taken place recently with the occupiers. The Chairman thanked Mr. Hill for the information which he had provided. RECOMMENDED That the proposed works by Anglian Water be noted. (4657) 549. HIGHWAYS ACT 1980 — SECTION 119: PROPOSED DIVERSION OF FOOTPATH 26, GREAT WAKERING (Minute 327/87) The Committee noted the report of the Secretary to the Council that following public advertisement of the District of Rochford No. 26 Great Wakering Public Path Diversion Order 1987 no objections or representations had been received. RECOMMENDED That the District of Rochford No. 26 Great Wakering Public Path Diversion Order 1987 be hereby confirmed as an unopposed Order. (559)(SEC) 0012! Development Services Committee 550. TOWN AND COUNTRY PLANNING ACT 1971 — SECTION 210: PROPOSED EXTINGUISHMENT OF PART OF FOOTWAY ADJACENT TO 40, THE WESTERINGS, HAWKWELL (Minute 419/87) The Secretary to the Council reported that informal consultations regarding this proposal had been carried out and that no adverse comments had been received. A Member was advised that there would be adequate access following the proposed extinguishment of part of the footway. RECOMMENDED That in accordance with the provisfons of Section 210 of the Town and Country Planning Act 1971, an Order be made stopping up that part of the footway adjacent to 40, The Westeringa, Hawkwell, which is now within the curtilage of that property. (8339) (SEC) 551. RE—ROUTING OF SOtJTHEND TRANSPORT BUS SERVICE NO. 8 (Minute 367/87) Members had before them the report of the Chief Executive regarding the appeal by Southend Transport against the proposal by County to make an Order prohibiting certain public service vehicles from proceeding on the roads in question and were concerned that the Traffic Commissioners had dismissed the matter because they could find insufficient hazard or congestion. Whilst there was a right of appeal against that decision the grounds were so limited that it was unlikely such a course would succeed. They noted that the matter was to be the subject of further consideration by the County's Traffic and Road Safety Sub—Committee on 3rd December who could decide amongst other things to impose weight or width limits on vehicles using those roads. The Committee gave their full support to the imposition of such restrictions and asked that County be informed accordingly. It was also suggested that representations should be made through the local M.P. for the Transport Act 1985 to be revised because the effect of deregulation had not been fully envisaged when the legislation had been drafted and it was essential that District Councils should have statutory rights of consultation on proposed routes. The Committee were also advised that following on the Chief Executive's meeting with Mr. Trevette, the Managing Director of Southend Transport, arrangements had been made for him to give a presentation to Members on the effect of deregulation and privatisation of the bus industry, which would take place on 14th December. Both he and the General Manager of Eastern National had also indicated their willingness to meet with the Council from time to time to discuss future requirements. RECOMMENDED (1) That this Council's support for the imposition of weight or width restrictions on vehicles using Lascelles Gardens and Harewood Avenue, Hawkwell and Great Eastern Road and Station Road, Hockley be communicated as a matter of urgency to the County Council. (2) That representations be made through the local M.P. for the revision of the Transport Act 1985. (901) (SEC) Note: The Chief Executive exercised his powers under 5.0.18 to give immediate effect to recommendation (1) in order that the views could be expressed to County in time for its Meeting on 3rd December. S 001242 Development Services Committee 552. B10l3 ACCESS TO SOUTBEND (Minute 407/87) The Committee considered the Minutes of the Meeting held with the County Council and Southend—on—Sea Borough Council on 5th November 1987, regarding the Option 4 relief route and associated road improvements in the area and were pleased to note the progress which was being made. Some Members considered that insufficient priority was being accorded to the relief of congestion in the Ashingdon Road. It was pointed out however that implementation of the Cherry Orchard Lane link would relieve congestion at the Hall Road junction, that the Sutton Road improvements would further ameliorate the situation and that in the short term County were looking to provide low—coot traffic management schemes in the area. (11835) 553. DISTRICT PLAN WORKING PARTY The Committee had before them the appended Minutes of the Meeting held on the evenings of 15th to 18th September and re—convened on 11th November 1987. Particular attention was given to the following items:— Minute 44 — Pulpits Farm, Greensward Lane, Hockley The Director of Development explained to Members with the aid of viewfoils how a drafting error had occurred in the production of the Approved Review of the County Development Plan 1976, the effect of which had been to reflect residential notation on the above site, instead of Green Belt as had been the intention. A planning application had been submitted in 1984 and had been refused for that reason. At that time a Building Preservation Notice had been served on the farmhouse which had been confirmed subsequently as a Grade II Listed Building. It was however in need of renovation the funding of which was beyond the owner's means. It was against that background that the District Plan Working Party had considered a proposal for the creation of two separate curtilages, one around the farmhouse and the other around the adjacent pair of derelict cottages, to enable both lots to be sold to fund the construction of a new dwelling for the owner within the residual farm land. That proposition had not commended itself to the Working Party, but the Committee were concerned that because of the circumstances a more sympathetic approach should not be ruled out. They were mindful that the earlier drafting error was a separate legal consideration for which a remedy could be sought, that there was nothing to prevent the two existing properties being placed on the market and that the proposal to construct a new dwelling ought properly to be the subject of a planning application. Minute 47: Page 81, Paragrp312 — Southend Ap9t Note: Councillor RH. Boyd declared a non—pecuniary interest in this item by virtue of tenancy and remained in the Meeting but took no part in the discussion or voting thereon. Minute 52: Page 26, Paragrapji 87 — Hambro Hill, Rayleigh At the request of a Member the Director of Development advised the Committee with the aid of a viewfoil of the effect of the Inspector's recommendation with particular regard to the existing woodcuttsng 001243 Development Services Committee Minute 54 — West Rayleigh — Infrastructure The Committee gave careful consideration to this item in the light of a submission by a Member that the proposals for residential development in that area should be extensively revised in order that private funding might be obtained for the construction of a relief route linking those new developments with tile London Road. Whilst sympathetic to the desire of local residents to see such a scheme come to fruition Members were cognisant of the following factors:— 1) That the District Plan had been the subject of extensive informal consultation involving meetings with local residents throughout the District. ii) That the County Surveyor had been consulted on all proposals for residential development in consequence of which there was a scheme for the improvement of the junction of Hatfield Road and London Road. iii) That the representations made by the London Road Residents Association had been the subject of detailed investigation by the Officers who had made an extensive presentation on the subject to the Working Party. iv) That the allocation of sites for residential development within the District Plan could not be altered at this late stage without reopening all of the arguments relating thereto. For those reasons the Committee were unable to support the amendment which had been put forward, and the recommendations of the Working Party were adopted. RECOMMENDED (1) That the Council continue with the existing licence arrangement for the access at the southern end of Western Road and that a further report be made to the Committee if there are any changes thereto which will affect the continued enjoyment of the Council's Right of Way. (16) (SEC) (MLrtute 43 — Open Space Provision — Rayleigh West) (2) That consideration of the Working Party's recommendation '' c1 be deferred pending further discussions with the owner and her agents. zato&pM1- (73)(DD) (Minute 44 — Pulpits Farm, Greensward Lane, Hockley) P. (3) That arising out of consideration of the Inspector's report on the Local Plan Inquiry, the following amendments be made to the Rochford District Local Plan;— (i) that sub—paragraph (iv), (v) and (vi) of paragraph 3.2.2. be deleted. (ii) that a new paragraph 3.2.3 be inserted to read as follows:— 3.2.3 The application of the basic Green Belt principles through the strategy identified above will have the dual effect of preventing the random encroachment of development into the countryside and of safeguarding the countryside to provide for recreational needs and the protection of natural features, flora, fauna and their habitats. 001244 Development Services Committee (iii) that Policy 118 be amended by omitting the phrase "ROCUFORD DISTRICT LOCAL PLAN 1991—2001" and inserting instead "IWTURE REVIEWS OF THIS LOCAL PLAN." (iv) that paragraph 2.7.3 be deleted and paragraph 2.7.4 renumbered accordingly. (v) that the Proposals Map be altered to show Green Belt notation up to Hambro Hill and the Public Open Space notation be altered adcordingly with the exclusion of the existing wood cutting business and the house (Sandy Lodge). (vi) that 200 foot of the southern frontage of Malyons Lane, Hullbridge to line up with existing properties to a depth of one plot only, be excluded from the Green Belt. (vii) that the boundary of the Great Stambridge H5 Settlement Area be amended to include the Hollies Coal Yard. (viii) that a new paragraph numbered 3.4.3 be inserted in the Local Plan to read as follows;— "The District Council will be sympathetic to the requirements of the Public Utility Services, particularly in relation to the maintenance and improvement of existing services ot to the provision of new services or undertakings, provided that these requirements do not conflict with the prime objective of controlling development within the Green Belt." and that existing paragraph 3.4.3 be renumbered accordingly. (ix) that paragraph 3.5.2 of the Local Plan be aaended by the termination of the penultimate sentence with the phrase "would not be detrimental to Green Belt objectives", the deletion of all the words thereafter and the substitution of the following:— "Green Belt control would in all other respects be maintained but applications for the rebuilding of fire damaged properties would be considered on their merits. The relaxation of control in these locations in respect of extensions will be allowed for by the application of the following policy:—" (x) that the car park adjoining Brook Road Industrial Estate, Rayleigh be excluded from the Green Belt and shown as an Area of Special Restraint. (xi) that the 10—acre site north of Tinkers Lane, Rochford be excluded from the Green Belt and shown as an Area of Special Restraint. (xii) that the Green Belt boundary in the vicinity of Southend Airport be amended by: a) projecting it eastwards from the northern edge of the apron and thence southwards along the west side of the railway line to Warner's Bridge. b) excluding therefrom the south western area of Southend Airport. 001 4% Development Services Committee (xiii) that sub—paragraph 5.2.1 (viii) be amended by the deletion of the words "and acceptable". (xiv) that Policy TP1O be amended so as to conclude at the words "PASSENGER AND FREIGHT TRAFFIC" by the deletion of all the words thereaf ter. (xv) that paragraph 5.7.5 be amended so as to read as follows:— 5.7.5 With developments in engine technology and the requirement to phase out noisy engines, an increase in the number of jet aircraft using the airport could possibly take place without undue detriment to residential areas. The District Councilts desire to ensure further use of the airport is however tempered by the need for careful attention to the avoidance of undue disturbance by aircraft noise in accordance with the recommendations of Circular 10/73, Planning and Noise particularly as regards siting of development and insulation of buildings. (xvi) that paragraph 5.7.7 be deleted. (xvii) that the Rayleigh Town Centre inset Proposals Map be amended by altering the notation shown on the garden area to the north side of The Bailey from Private Open Space to Public Open Space. (xviii) that the explanatory text of Chapter 5 be expanded to provide for the following additional section relating to horse riding:— 5.10.0 Provision for Horse Riding. 5.10.1 The lack of bridleways and the sporadic nature of the existing network coupled with the high number of horse owners necessarily means that many riders spend a considerable time riding along the many heavily trafficked routes within the District. 5.10.2 This situation is obviously unsatisfactory and causes danger to both drivers and riders alike. In order to try to improve the position the District Council will support the creation by the Local Highway Authority, where practicable, of grass verges to assist in making provision for horse riding. (xix) that paragraph 6.1L.3 be amended by deleting the final words the policy being as follows:—" (xx) that the text of Policy LT1O be transferred to an appendix and replaced by the following:— POLICY LTIO IN DETERMINING APPLiCATIONS FOR. HORSE RIDiNG FACILITIES THE DISTRICT PLANNING AUTHORITY WILL HAVE REGARD TO THEIR APPROVED POLICY AS CONTAINED IN APPENDIX 4 OF THE PLAN. S 001246 Development Services Committee (xxi) that paragraph 6.11.5 be expanded by the addition of the following sentence:— "In addition the Council is also seeking to extend the network by creating new permissive routes on land that is being allocated as Public Open Space within the Plan period, and will give serious consideration to the possibility of bridleway status being accorded to such permissive routes." (xxii) that paragraph 9.9.6 be expanded fry the addition of the following sentence: — "Furthermore, a comprehensive exercise of public participation will be undertaken to ascertain, in detail, the views of local residents, traders and other interested parties." (xxiii) that POLICY SAT 17 be amended to read — TIlE DISTRICT PLANNING AUTHORITY IN CONJUNCTION WITH THE COUNTY EIIGHWAY AUTHORITY WILL SEEK TO ACHIEVE A BETTER BALANCE BETWEEN THE NEEDS OF VEHICLES AND PEDESTRIANS IN WEST STREET AND THE MARKET SQUARE BY EXPLORING THE POSSiBILITIES OFFERED iN RESTRICTING OR CONTROLLING THE FLOW OF TRAFFIC AND IN SECURING APPROPRIATE ENVIRONMENTAL IMPROVEMENTS PARTICULARLY IN THE MARKET SQUARE. (xxiv) that the existing paragraph 9.5.3 be deleted and replaced by the following — "Conservation Areas are particularly sensitive to the style of advertising within theta because they are the most attractive parts of the built—up areas. The use of internally illuminated fascia or projecting box signs should be avoided particularly where they detract from the appearance of an individual building or the character of the nearby surrounding area, or where architectural details of any building will be obscured. In Rochford, the more domestic scale of most buildings calls for a strict control on advertising." (xxv) that paragraph 9.8.3 be expanded by the addition of the following sentence:— "The redevelopment of the site could also offer the possibility of inproving car parking provision in the town centre." (xxvi) that paragraph 9.8.4 be amended by substituting the word "some" for "ample" in the third line. (xxvii) that paragraph 9.8.5 be expanded by the addition of the following sentence: — "In any event the Council will monitor the parking situation in the town centre closely and investigate any opportunities to introduce improvements." (xxviii)that the first sentence of POLICY E84 be expanded by adding the words "... INCLUDINC IMPACT ON EXISTING TOWN CENTRES" after the word "OBJECTIVES". 001247 Developent Services Committee (xxix) that POLICY SAT I be amended by replacing the final words "OF A NON—FOOD NATURE" with the phrase "NON—FOOD GOODS WHICH ARE APPROPRIATE TO TUE NATURE AND LOCATION OF TUE DEVELOPMENT". (Minutes 45 and 47 — Town and Country Planning Act 1971 — Rochford District Local Plan) (4) That the Council agrees to publicise as material modifications to the Local Plan the following:— a) Modifications arising from consideration of the Inspector's Report. b) Modifications to the text and Proposals Maps which have previously been agreed. (5) That the Council agrees to the following cartographic modifications to the Proposals Map and to publicity thereof, namely:— i) The exclusion of the Review Works. Magnolia Road, from the Magnolia Road Public Open Space notation, Hawkwell. ii) Moditicatton of the boundary of the Public Open Space east of Rochford Town Centre to include the field between Rocheway Youth Centre and the Council Depot. iii) Re—alignment of the boundary between the new housing development and the proposed Public Open Space east of Rochford Town Centre. iv) Modification to the boundary of Doggetts Close 112 site to include an additional strip of land along the eastern boundary. v) Exclusion of a small area of land in the southern corner of the Royers Nursery 112 site following the agreement on Clements Hall Way which reserves the area for a domestic garage to serve 312, Rectory Road. (6) That the boundaries of all six holiday caravan parks listed in Table 2 on page 57 of the Local Plan be added to the Proposals Map and publicised. (2081) (DO) (Minute 48 — Arrangements for publication of modifications of the Rochford District Local Plan) (7) That a formal request be made to the Southend Borough Council and Essex County Council for their support in the event of an appeal having regard to the factor of intensification. (2081) (00) (Minute SO — Rousing land availability). (8) That the Inspector's recommendation in respect of this site, as set out in paragraph 83 of his Report, be not supported. (2081) (00) (Minute 51 — Wellington Road, Rayleigh) (9) That the owners be advised accordingly. (2081) (DD) (Minute 53 —Alexandra Road, Great Wakering) (10) That the London Road Residents Association be advised accordingly. 001248 III Ill Development Services Committee (11) That representations be made to the County Council about the need to alleviate the traffic problems in London Road, Rayleigh. (CE, DD) (Minute 54 — West Rayleigh — Infrastructure) (12) That the area of land in question be identified as Public Open Space and that the necessary arrangements be made to incorporate that modification within the District Plan together with the necessary textual amendment. (2081) (DO) (Minute 55 — Public Open Space Provision — Greensward Lane area) S Note: Recommendations on which action has already been taken have been omitted. 554. SOCIAL CROSSINGS The Director of Development reported that Essex County Council were currently carrying out numerical checks on various sites for consideration in the 1988/89 Social Crossing allocation, which provided for four sites within the County. Members noted that Essex County Council were considering three sites within the District, namely Ashingdon Road north of Alexandra Road, Greensward Lane in the vicinity of Gateway Supermarket and High Street, Great Wakering, in the vicinity of the White Hart Public Rouse. In addition the Director of Development had passed on a request f or Station Road, Rayleigh to be considered. RECOMMENDED That the current action of the Essex County Council be noted. (933) 001249 AGENDA lIEN i2 ROCUFORD DtSTRICflQUQth DEVELOPtNT SERVIES COMMITTEE - 26TH NOVEMBER1987 DISTRICT PLAN WORKING ARTY MflfflIIES. OP AJETING L& OH THE EIENAIIGS OF JSTH TO QTII SEPTEMBER 1961 JAP UTH NOVEMBER 1L7. Presefln 15th September 1987; Councillors D.C. Wood (Chairman), ?.A. Beckers, T. Fawell, J.A. Gibson, A.J. Harvey, Mrs Jo Jones, Miss B.G.J. kovett, R.A. Pearson, J.A. Sheaf and D.A. Weir. Ap1ogjp; Councillors Mrs L.A. Holdich and J.P. Taylor. 42. 11KS RoInci that the Minutes of the Meeting of 22nd July 1987 be approved as a correct record. 43. QN 4CE PROVISION - RAYLEIGH WEST The Secretary to the Council reported that notwithstanding the concern which had been expressed earlier regarding the Council's access to Kingley Wood from the end of Western Road, enquiries had elicited that the land over which the Right of Way passed remained with the original grantor of the licence Members noted that the landowner did not see any reason to alter the existing long-standing arrangement and that there were insufficient grounds to justify Compulsory Purchase but asked that the matter be reconsidered if at some future date the Right of Way was threatened. That the Council continue with the existing licence arrangement for the access at the southern end of Western Road and that a further report be made to Committee if there are any changes thereto which will affect the continued enjoyment of the Council's Right of Way (16) (SEC). 44. fJLPIT$ FARM. GREENSWARLIANEI HOCKLEY (Minute 36) The Director of Development reported to the Working Party with the aid of viewfoils on the location of this site, on the draf t- ing error whereby it had been accorded residential notation in the Approved Review of the County Development Plan 1976 and a planning application for residential development subsequently refused. Members noted that this was by way of background information and formed the subject of a separate consideration for which a remedy existed in law. At the time of the planning application a Building Preservation Notice had been served on the farmhouse which was subsequently confirmed as a Grade II Listed Building. It was however in need of repair and would cost a considerable sum to renovate. which was beyond the means of the present owner. The Working 00125 Party had asked that consideration be given to the means bY which that problem could be overcome and chscussions had taken place with the agents concerned. They had submitted a proposal, a plan of which was displayed to Members, whereby two separate curtilages would be formed, one around the farmhouse and the other around the adjacent pair of cottages which were unoccupied and derelict. Both lots would then be sold and the money thus realised used to construct a new dwelling within the residual farmland. It could be argued that the pair of cottages were in Green Belt but their sale for residential ocoupation was thought not to constitute a significant departure. There was no agricultural occupancy condition on the existing farmhouse and ft could be sold at any time without the permission of the Council, because the sale could be said to be as a result of impracticality of the main farm dwelling. There could be a case to suggest that the replacement dwelling should normally take the form of a mobile home but it was felt on balance that this was probably unreasonable given the length of occupancy of the present owner. A further consideration was whether the size of the new curtilages proposed was unduly large. In considering the proposal Members were mindful that under existing policy if a house in the Green Belt was in such disrepair that it collapsed then there would be no right to rebuild. They took the view therefore that the need to resolve this Listed Building problem had to be tempered with the undesirability of creating a precedent for the replacement of a home in the Green Belt. It was accordingly decided that the remedy lay in selling either the pair of cottages or the farmhouse with a separate curtilage for the purpose of funding renovation of the residual property for the owner's continued occupation for farming the holding. RECOMMENDED That the foregoing response be adopted and the agents advised accordingly. (73)(DD) 45. TOWN AND COUNTRY PLANNING ACT 1971 - ROCBFORDJ1ThI iQWL LM1 -- The Working Party had before them the report of the Director of Development and Secretary to the Council regarding the various recommendations set out in the Inspector's Report on the Local Plan Inquiry, copies of the latter document having been distributed to Members soon after its production. Arrangements had been made for the Working Party to sit over a series of evenings, and for each Meeting to be preceded by site visits during which no decisions would be taken. It was accordingly agreed that consideration should be given at the commencement of each Meeting to the sites visited whilst details were still fresh in Members minds. During that process each site was displayed on a viewfoil showing its precise location and notation by reference to the District Plan and in greater detati to display its physical characteristics 01251 The recommendations contained within the Inspector's Report were considered as follows;— Page 89, Paragpap261 -Car Park adjoing Brook Road Industrial Estate, Rayleigh (OB;089T1 The Director of Development reminded Members that earlier tears as to the loss of this land from the Green Belt had stemmed from its proximity to Wyburns Farm but that the latter area was now protected by the appeal decision to retain it within the Green Belt. The car park was underused and there was pressure from an existing company within the estate to be permitted to expand. Members were conscious that the car park provided some opportunity for relief from parking congestion within the estate but accepted that its inclusion as an Area of Special Restraint, whereby it could be considered for development after 1990, provided a margin of time in which to monitor the parking situation on the estate. In considering the two following objection sites the Working Party were mindful that recommendations thereon sprang from the Inspector's argument which had yet to be considered that the allowance for post Plan period housing needs, as an aid to setting the Green Belt boundary, needed to be increased by land for up to 400 dwellings to offset his discounting of the contribution that would be made by intensification. ?age 2L_Paragraph 95- Lp4ff Spring GardRylejgh QB; 0541 Members were concerned at the Inspector's recommendation to roll back the Green Belt boundary on this site, which stood in a prominent position, afforded a panoramic view and formed a valuable visual amenity for nearby houses. Pending consideration of the overall housing needs argument they could see no compelling reason to argue against its proposed Green Belt notation bearing in mind the lack of any defensible western boundary and the existing traffic management problems within the approach roads to the site. Page 34, Paragraph 120 - Land off Klondyke Avepue Rayleigh LQB: 0991 In considering this site the Director of Development reminded Members of the basis upon which the development proposals for Rayleigh West had been formulated. The option agreement with the developer provided for the Council to receive 84 acres of public open space. The Inspector's recommendation to include the land off Klondyke Avenue would if accepted materially alter/ the considerations involved particularly if as he suggested thel Little Wheatleys site were to be omitted or reduced Whilst 0012,5 Beazer Homes Limited were prepared to alter the configuration of the development site they had advised that any reduction in the area involved would have the effect of nullifying the opt agreement. Members were concerned that the Inspector's sugge militated against the Council's policy of acquiring public open space to stop continued pressure f or residential development. As regards the access arrangements which would be required in any development of the objection site, the Working Party noted that there would be an increase in the traffic using Hatfield Road to an extent which they considered would be detrimental to the amenities of the residents in that area. in the light of the foregoing and pending examination of the intensification arguments they saw no grounds to alter the view they had arrived at previously that the land off Kiondyke Avenue should be retained within Green Belt notation. ge b, Paragraph 18 - Overlj. Green Belt Strptegy The Working Party accepted the Inspector's reasoning that sub-paragraphs 3.2.2(iv), (v) and (vi) should be deleted but considered that an additional paragraph 3.2.3 should be inserted to read as follows;— 3.2.3 The application of the basic Green Belt principles through the strategy identified above will have the dual effect of preventing the random encroach- ment of development into the countryside and of safeguarding the countryside to provide for recreational needs and the protection of natural features, flora and fauna and their habitats. PagePpragraph 2 SettlQjnents within Recommendation supported - no amendment. Page 7, Parasraph28 - The Need for Land between the Green Belt and the Presently Defined Limits of Development Recommendation supported - no amendment. ag9, araggph 31. - TimZgale and Amount of Dgvelopme Recommendation supported — no amendment. Page 19, Pargp4— Oyrall Housing ProviajQn (03. 084 and Q1 Recommendation (i) was supported. The first part of recommendation (ii) to omit the title of the informal local plan from Policy MB would make little difference to the current plan or the intentions of the policy, and it was therefore supported, together with recommendation (iii) as a corollary. The Inspector had further recommended that Policy RB be placed within the Green Belt chapter. Members noted however that the Green Belt boundary had been drawn so as to accommodate long term development. It followed that all the sites \oO125:3 identified within Policy 118 as "Areas of Special Restraint" had been removed from the Green Beltd For that reason the Working Party considered that it would be more appropriate for the policy to remain in the Housing chapter, and in consequence recommendation (iv) would not be required. Whilst it was accepted that certain textual amendments would need to be made they would fall short of those set out in recommendation (v). Regarding recommendation (vi) it was noted that in the preceding paragraphs 60 to 62 the Inspector had argued the case against including an allowance for intensificatIon within non-Green Belt areas which for the years 1991 to 2001 would amount to a total of 400 housing units, He was therefore recommending that the allowance for post Plan period housing needs, as an aid to setting the Green Belt boundary, should be increased by land for up to 400 dwellings. It was partly in consequence of this argument that the Inspector had nominated a number of additional sites for consideration as "Areas of Special Restraint". Members considered that although intensification was a diminishing asset it would continue to make a considerable contribution to housing requirements to the end of the century. This was in line with the views of the County Council. In that connection it was noted that the revised housing allocation figure for Rochford contained in proposed Policy SI of the Essex Structure Plan First Alteration document was for 4,600 dwellings including a provision for intensification to be achieved over the period 1986 - 2001. Members were satisfied that that requirement could be adequately catered for on that basis. The Working Party were unable for the foregoing reasons to accept the Inspector's argument that intensification should be discounted completely. In reaching that decision they took the opportunity to reaffirm the conclusions which had been reached earlier on a tentative basis regarding the two sites off Spring Gardens and Klondyke Avenue, Rayleigh. Page 2_Parpgph_ -118 Sfls1 Temperary UsesjOB: 111) Recommendation supported - no amendment. Page 2.3, Paragph .76 - Land off Southview Close, Ray1eg (OS: 008/9) Recommendation supported - no amendment. ge 24 Paragraph 83 - Land at We1]Jngçn Road1 Rayleigh (05: 0821 Consideration deferred pending site visit. gp 26,, Pargph87 —Land atilambrofijil, R1eigh (05: Qj1J. Consideration deferred pending site visit. Page 6, Paragraph 9.1 - Land tonti0ea.psjde, Rayleigh a (08: 021) S Recommendation supported - no amendment. Page ?8, Paragr 99 - 36 Connaught Road, Rayleigh COB; Recommendation supported - no amendment. Page 30. Paragraph 108- Land Mt We%r Farm RnMd, Rnvla1uh kQS77 Recommendation supported — no amendment. Page 32, Paragrp 112 - Land at Sandhill Road1 Rayleigh (OBL 0.74) Recommendation supported — no amendment. S Pagj35, aragraph.l2G- ______118 Site heldore______Avenue, Hock,v jOB; tQO_jxd 081) Recommendation supported - no amendment. Page 37, Paragraph 132 - Plotland. Woodside Road. Hocklev LOB:.Q0U. OO2tIld Q2O Recommendation supported - no amendment. Page 40 Pgr&gaph_142 Land Nprth of Rectory Rpad, Hawkwell (08: 0.?Q1 Recommendation supported — no amendment. 5 Page 42, Paragraph 149 — Land off ThorDe Road. Hawkwell fQB:_0801 Recommendation supported — no amendment. Page 43 ragraphi 55- Land to Rear of 1-21 The Westerings, jkwell (OH: 028) Consideration deferred pending site visit. Page .46 Paragraph 166 - Land_t Regt.yenuhing LOB._OQfl Consideration deferred pending site visit. S \\ OOi29 Page 47, ParaRrph 1.70 Land at Lincoln Road/Durham Road, Aphingdon (08; 055) Recommendation supported — no amendment. Page 50, Paragraph 181 -. Ashingdon East Side (08: 0S2, 102. 022, 078 and 1011 Recommendation supported - no amendment. The Wo'rking Party also considered the rider set out in paragraph 182 regarding the 118 Canewdon View Road site and decided to take no action in that respect. ge 51, Paragraph 187 - Land at Higclif Crescent, Ashingdon COB; 025) Consideration deferred pending site visit. Page 52, Paragraph 191 - Land at Sutton Ford COB; 046) Recommendation supported — no amendment g_flg1jn Sogth of Ravenswood_QixaL Rochford(OB: 075) Recommendation supported — no amendment. Pge58, Paragraph 204_L at Windermere Avenue and Malyons Lane, Hulibridge (OB; 107, 053 and 049j Consideration deferred pending site visit. ?age 56, Pargaph 208 - Land at Pooles t4pne, Hulibridge iQL_1Q11 Recommendation supported — no amendment. Page 58, Paragraph 212 Hullbrjdge Gardens Estate fOB: 019 and 027) Recommendation supported — no amendment. Page 59_Paragraph 216 - SAKjngsman Farm Roath Hulibridge LOB. 004) Recommendation supported — no amendment. 0012a6 Page 60, Paragraph 220 - Halcyon Caravan Park1 Flulibridge COB: 048) Recommendation supported - no amendment. Page 61, Pargaph 224 - Hollies Coal Yard1 Great Stambrid COB; _Q411 Consideration deferred pending site visit. ge 61, Paragraph 229, Fambrtdg Egnee ng Limited South Fambridg COB: 085) Recommendation supported - no amendment. page 62 Pargtath 233 _Minimup Gardereas_fQj_QflJ Recommendation supported - no amendment. Page 64 Pargrph 237 -The Green Belt (08: lOg Recommendation supported. Members considered that an additional paragraph 3,4.3. should thus be inserted into the Local Plan to read as follows:- "The District Council will be sympathetic to the requirements of the Public Utility Services, particularly in relation to the maintenance and improvement of existing services or to the provision of new services or undertakings, provided that these requirements do not conflict with the prime objective of controlling development within the Green Belt." Page 65, Paragraph 24], - Land atflarlin&JOB: 050} Recommendation supported - no amendment. Page 66, Pgph46- Property within Rural SettlementArea Hulibridge QB: 101) Recommendation supported. Members considered that paragraph 3.5.2. of the Local Plan should in consequence be amended by the termination of the penultimate sentence after the words "would not be detrimental to Green Belt objectives" and the completion of the paragraph as follows: "Green Belt control would in all other respects be maintained, but applications for the rebuilding of fire damaged properties would be considered on their merits. The relaxation of control in these locations in respect of extensions will be allowed for N.by the application of the following policy.-" 0t112!57 Pge 68, Pagraph 250 - een_Belt an&Coastal Protection Be1_Bouj jOB: 0451 Recommendation supported — no amendment. Page 68, Parara255- Brick Making Industry (B: 109 and 1101 Recommendation supported - no amendment. ge 7Paragaph9 Thrde_ys Wy Inthistrial Estategqford jQ: 005 and OQfl Consideration deferred pending site visit. g4gah 276 - Road Capacity for Ne!j. Developnt LQth._QkL.pnd 112) Recommendation supported — no amendment. Page 74 - Paragraph 280 - Recommendation supported - no amendment. At that point the Meeting stood adjourned and was resumed on the following evening. Present on 18th Seflember 1987: Councillors D.C. Wood (Chairman), PA. Beckers, J.A. Gibson, A.J. Harvey, Mrs L.A. Holdich, Mrs Jo Jones, Miss B.G.J Lovett, LA. Pearson, J.A. Sheaf and D.A. Weir. Councillor J.P. Taylor. The sites which had been visited prior to the Meeting were discussed as follows;- Page 56, Paragraph 204 - Land at Windermere Avenue Ma1yiLa Hulibridge (0Th lOt D5 0491 The Director of Development reminded the Working Party that previous appeal decisions had found strong planning objections to the release of the land on the south side of Windermere Avenue. It had been noted that the site stood at the brow of rising land and was prominent on the skyline, and that the existing houses on the north side were screened by good tree cover which would be rendered ineffective by further development even if it could be retained. Some Members could see merit in permitting frontage development on the site, particularly if the scale could be controlled, so as to enable the remainder of the road to be made up. On balance however the Working Party was of the opinion that the visual impact of the site should be retained and the first part of the Inspector's recommendation was not supported. t912 S As regards the Malyons Lane site, Members were cognizant of t fact that it had been carefully considered when the Draft Plan had been formulated, on the basis of a package which had been proff erred to provide a site for aged persons' accommodation coupled with open space dedication; but that the configuration proposed had not found favour. The Director of Development advised the Working Party with the aid of a viewfoil of a further approach from the agents concerned who were seeking the release within the Plan period of an area for development which went beyond the land recommended by the Inspector for exclusion from the Green Belt. That included provision for a site to be offered by dedication for an AP unit. They were also offering a larger site for open space dedication than the Council were looking to acquire by compulsory purchase. The Working Party were not prepared to support the revised proposal since it was apparent that the alternative open space location although larger was less well sited to cater for local needs. They considered that the Inspector's recommendation insofar as it referred to Malyons Lane had merit and should be supported. Page 26, Pagph 87 - Land at Hambr9Jjfll. Rayleigh (0Th 0311 The Working Party took the view that the Inspector's recommendation with regard to this site should be supported. Page 24, Paragraph 83 - Land at. Wellington Road, Rayleigh .LPTh 081) NOTE; Councillor A.J. Harvey declared a non-pecuniary interest in this item and left the Meeting. In considering the Inspector's recommendation Members were aware that notwithstanding the earlier appeal decision this site by its nature remained vulnerable to pressure for development, and that if the course of action suggested by the Inspector could be achieved it would have the benefit of resolving the long-term future of the site. It was accordingly decided to ask the Officers to investigate the possibility and to report back to the Working Party to enable a decision to be taken. 46. StJSPENSIONQ STANDING ORDERS During consideration of the foregoing item it was Resolved that Standing Order 1.8 be suspended. The Meeting then stood adjourned until the following evening. I 001259 Present on 17th Sptember 1987: Councillors D.C. Wood (Chairman), P.A. Beckers, T. Fawell, A.J. Harvey, Mrs L.A. Holdich, Miss B.G.J. Lovett, LA. Pearson and J.A. Sheaf. poiogjes: Councillors Mrs Jo Jones, LA. Pearson, 3.?. Taylor and 0 A. Weir. 47. TOWN AND COUNTRY PLANNING ACT 197 ROCHFORDflISTRIflTtQQAL PLAN (cpntinuel Four sites having been visited irior to the Meeting they were discussed as follows:- Page 98, Paragraph 391. - Parking, H2pTown_Pentr jQB: 036) Consideration was given to recommendation (a) regarding mention of the opportunity for car parking provision in any redevelopment of Magees Nursery site. The Working Party noted that some provision would need to be made to compensate for loss of parking in Brarnerton Road once that was made up when parking would be prohibited. It was also pertinent that the County Surveyor had indicated that he would be opposed to the use of the existing access onto Main Road, Hockley in any development of Magees Nurseries. Members were of the view therefore that only the most southerly area of the site behind the two existing residential properties, was sufficiently close to the shops to have any potential as a car park, assuming that an alternative access could be negotiated. They considered that the recommendation should be supported by adding the following sentence at the end of paragraph 9.8.3 - "The redevelopment of the site could also offer the possibility of improving car parking provision in the town centre. Recommendations (b) and (a) were supported, paragraph 9.8.5 to be expanded by the addition of the following sentence - "In any event the Council will monitor the parking situation in the town centre closely and investigate any opportunities to introduce improvements." Pge 43, Pargrph 15 -J!and to rear of_1-2t The Westerixig, Hawkwell LQ.: 0281 The Working Party considered this site, which was partly covered by a Tree Preservation Order) was adjacent to a primary school and was skirted at the southern end by a public footpath. It was recognized that there were arguments to support low density development coupled with a sympathetic approach towards retention of the more worthy tree specimens and that the resultant Green Belt boundary would be defensible. On balance however the Working Party were not in favour of altering their original decision and considered that they should not extend the H2 site beyond the former nursery area and should retain the objection site within the Green Belt. Page_4agraph j66- Land at Rectory Avenue, Ashingdo (03: 003) The Working Party were unable to accept that there was logic in the Inspector's argument that certain land fronting The Chase should be used residentially and accessed from the approved development. They considered that the enclave created would be an unreasonable extension into the Green Belt and that the recommendation should not be supported. ge 61, Ppragraph 19? - tand at.Highclif I Crescent, Aship.gfl IQ&S25 The Working Party did not see any merit in this recommendation, and remained of the the view that the northern end of Highcliff Crescent should not be extended beyond the area allocated in the Plan. Page t_Pagrph 312 - SouthendflpQrt (OB: O6ltp Ofl_O Dealing with recommendation (i) the Director of Development reminded the Working Party with the aid of viewfoils of the existing notation as shown in the Approved Review Development Plan which excluded the airport from the Green Belt and of the Local Plan's proposal to overlay such a notation as a safeguard for the future in the event of the airport activities diminishin Particular regard had been paid in that respect to the location of the airport on the southern boundary of the District and to the need to avoid the danger of coalescence. British Airports International had subsequently produced a master plan and a counter proposal but the Inspector had not found their arguments compelling. He had suggested an amendment to the proposed Green Belt boundary which the Working Party considered should be supported, but they were unable to accept the rationale of his suggestion in paragraph 308 regarding the inclusion within the Green Belt of the row of dwellings between Ravenswood Chase and Warner's Bridge. Recommendations (ii) to (v) which were concerned with textual amendments were supported. Page 82, Paragph 317- Public Open Plunberow Mount (OB. Q4QI Recommendation supported — no amendment. Page 84 Paragraph 324 liPrd ad.iacent U Heath Road (Lower Wybus Farmj Rayleigh COB: 098) Recommendation supported - no amendment 01261 Page 84, Paragraph 328 - Replacement of Public Qen Space COB; 039) Recommendation supported - no amendment. Page 85, Paragraph 332 - Informal Recreation (OBQj Recommendation supported - no amendment. Page 86, Paragraph 338 - Use of Public Open Space y Caravanner&,IQB:__1tfl Recommendation supported — no amendment. ge_87. Paragraph 342 - Suggested Nature Conservation Policy rSnecified Areas of Ph1ic Qpen Space COB: 986) Recommendation supported - no amendment. Page 88, Paragraph 346 - PrivateO e,_grden aa north side of The Bailey, Rayjg COB: 097J The Director of Development reminded the Working Party with the aid of a viewfoil of the location of this site and that the intention of designating it as "private open space" had been to ensure that it retained its unique character. If the recommendation for the removal of that allocation were accepted then failing any alternative designation the land would attract residential development notation. Members accepted that the north eastern part of the site which contained a badger sett and had Ancient Monument status might be sufficiently safeguarded. They were concerned however that Conservation Area status and the existence of a Tree Preservation Order would not be sufficient to give a presumption against development in the southern- western part where road access was available. They therefore considered that since the site was probably unique in Rayleigh and English Heritage were being encouraged to extend the boundary of the Ancient Monument the site should be zoned "public open space" with a view to its acquisition. ge91.., Paagrap 359 - Horse Riding and ridLewayjOB: Oj 051, 076A-E, .091—096) The Working Party supported the recommendation of the Inspector as to the manner of presentation of the Council's horse riding policy by transferring the text of Policy LT1O to an appendix and inserting a new Policy LT1O to read:- "114 DETERMiNING APPLICATIONS FOR HORSE RiDING FACILITIES THE DISTRICT PLANNING AUTHORITY WILL HAVE REGARD TO THEIR APPROVED POLICY AS CONTAINED IN APPENDIX 4 OF THE PLAN." 00126 The associated textual amendments to the Plan would thus read:- 5.10.0 Provision for Horse Rifg 5.10.1 The lack of bridleways and the sporadic nature of the existing network coupled with the high number of horse owners necessarily means that many riders spend a considerable time riding along the many heavily trafficked routes within the District. 5.10.2 This situation is obviously unsatisfactory and causes danger to both drivers and riders alike. In order to try to improve the position the District Council will support the creation by the Local Highway Authority, where practicable, of grass verges to assist in making provision for horse riding. together with an additional sentence at the end of paragraph 6.11.5, to read.- "In addition the Council is also seeking to extend the network by creating new permissive routes on land that is being allocated as Public Open Space within the Plan period, and subject to the views of the County Highways Authority will give serious consideration to the possibility of bridleway status being accorded to such permissive routes." gParagraph3 - SPeter Chinch, Hockley (OB:OSB] Recommendation supported - no amendment. Pase 93, Paraggph 370 - Suggested Policy_for the Establishment of Local Nature Reserves (0Th076j Recommendation supported - no amendment. ge 9A. ?axgph 3- Proposed Locaj ShppinC.tr Golden Cross, Ashingdou (0Th Q2 Recom3nendation supported no amendment. PagQQParagraph 379 - Traffic Management, West Str 112) The Inspector's recommendation was supported, and it was in consequence considered appropriate to amend Policy SAT 17 to read:- S 09 12 "THE DISTRICT PLANNING AUTHORITY IN CONJUNCTION WITH THE COUNTY HIGHWAY AUTHORITY WILL SEEK TO ACHIEVE A BETTER BALANCE BETWEEN THE NEEDS OF VEHICLES AND PEDESTRIANS IN WEST STREET AND THE MARKET SQUARE BY EXPLORING THE POSSIBILITIES OFFERED IN RESTRICTING OR CONTROLLING TIlE FLOW OF TRAFFIC AND IN SECURING APPROPRIATE ENVIRONMENTAL iMPROVEMENTS PARTICULARLY IN THE MARKET SQUARE." and to add a further sentence to paragraph 9.9.8. as follows. - "Furthermore, a comprehensive exercise of public participation will be undertaken to ascertain, in detail, the views of local residents, traders and other interested parties." Page 96, Pagnph 383 - 3 to 5 London Hill, Rayleigh COB: 111) Recommendation supported - no amendment. Page 97, Paragraph. 4yfljsment Control in Conservat1p Areas (08: 0871 The Inspector had taken the view that the Council should not be overprescriptive in its policy and that matters of detailed design should be dealt with separately. The Working Party considered however that it was important for the Council to indicate that internally illuminated fascia and box signs were regarded as inappropriate in Conservation Areas and that the alternative wording suggested did not give a sufficiently clear statement of the Council's intentions in that respect. They accordingly considered that Policy SAT 1 should remain unaltered and that paragraph 9,5.3. should be substituted by the following;- "Conservation Areas are particularly sensitive to the style of advertising within them because they are the most attractive parts of the built-up areas. The use of internally illuminated fascia or projecting box signs should be avoided particularly where they detract from the appearance of an individual building or the character of the nearby surrounding area, or where architectural details of any building will be obscured In Rochford, the more domestic scale of most buildings calls for a strict control on advertising Page 99, Paragraph 4 - Retail Uses on Industrial Estates W1Si_Q S 911 The Working Party supported the textual amendments recommended by the Inspector, which reflected the agreement reached with the objector at the Inquiry. The additional comment in paragraph 395 was considered but Members were not persuaded that Policy SAT 1 needed to be amended in the manner suggested / by the Inspector. 0012!E At that point the Meeting stood adjourned until the following evening, Present on 18th September 1987: Councillors D.C. Wood (Chairman: P.A. Beckers, T. Fawell, J.A. Gibson, A.J. Haney, Mrs L.A. Hold1 Miss B.G.J. Lovett, R.A. Pearson1 J.A. Sheaf and D.A. Weir Apologies: Councillors Mrs Jo Jones and J.P. Taylor. The two remaining sites which had been visited prior to the Meeting were considered. Page 61,, Paragraph 224 - Hollies Coal Yard, Great Stambri4g jOE:_Qjfl The Working Party accepted that there was merit in the Inspector argument that this site, which enjoyed an established commercial use, would provide an opportunity of consolidating the existing residential development and that the boundary of the Rural Settlement Area should be amended accordingly. • The Inspector's rider in paragraph 225 was considered but Members were not persuaded to accept the need to revise their decision on the H8 site. Pag 72 Paragraph 269 - Land at Purdey's Way Industrial Estate, Rochford (OB_005 006] The Working Party supported the Inspector's recommendation which was in two parts. First, that no alteration be made to the Local Plan in respect of objection 5, which concerned about 4.5 acres of land abutting the rear of existing units in Fleet Hall Avenue. Secondly that a 10-acre site north of Tinkers Lane, the subject of objection 6, be incorporated within the allocation for open storage, which Members considered should be achieved by designating it as an Area of Special Restraint so as to safeguard its future use. REQOMMENDED That arising out of consideration of the Inspector's Report on the Local Plan Inquiry, the following amendments be made to the Rochford District Local Plan:- (i) that sub-paragraphs (iv), (v) and (vi) of paragraph 3.2.2. be deleted. (ii) that a new paragraph 3.2.3 be inserted to read as follows: — 3.2.3 The application of the basic Green Belt principles through the strategy identified above will have the dual effect of preventing the random encroachment of development into the countryside and of safeguarding the countryside to provide for recreational needs and the protection of natural features, flora, fauna and their habitats. 001265 r j IuI pIUII!U'1flI R 1FF (iii) that Policy RB be amended by omitting the phrase "ROCHFORD DISTRICT LOCAL PLAN 1991—2001" and inserting instead "FUTURE REVIEWS OF THIS LOCAL PLAN." (iv) that paragraph 2.7.3 be deleted and paragraph 2.7.4 renumbered accordingly. (v) that the Proposals Map be altered to show Green • Belt notation up to Hambro Hill and the Public Open Space notation be altered accordingly with the exclusion of the existing wood cutting business and the house (Sandy Lodge). (vi) that 200 foot of the southern frontage of Malyons Lane, Hulibridge to line up with existing properties to a depth of one plot only, be excluded from the Green Belt. (vii) that the boundary of the Great Stambridge [15 Settlement Area be amended to include the Hollies Coal Yard. (viii) that a new paragraph numbered 3.4.3 be inserted in the Local Plan to read as follows;- "The District Council will be sympathetic to the requirements of the Public Utility Services, particularly in relation to the maintenance and improvement of existing services or to the provision of new services or undertakings, provided that these requirements do not conflict with the prime objective of controlling develop- ment within the Green Belt.' and that existing paragraph 3.4.3 be renumbered accordingly. (ix) that paragraph 3.5.2 of the Local Plan be amended by the termination of the penultimate sentence with the phrase "would not be detrimental to Green Belt objectives", the deletion of all the words thereafter and the substitution of the following;— "Green Belt control would in all other respects be maintained but applications for the rebuilding of fire damaged properties would be considered on their merits, The relaxation of control in these locations in respect of extensions will be allowed for by the application of the following policy:-" (x) that the car park adjoining Brook Road Industrial Estate, Rayleigh be excluded from the Green Belt and shown as an Area of Special Restraint, 0012 6 (xi) that the 10-acre site north of Tinkers Lane, RochforS be excluded from the Green Belt and shown as an Area of Special Restraint. (xii) that the Green Belt boundary in the vicinity of Southend Airport be amended by; a) projecting it eastwards from the northern edge of the apron and thence southwards along the • west side of the railway line to Warner's Bridge. b) excluding therefrom the south western area of Southend Airport. - (xiii) that sub-paragraph 5.2.1 (viii) be amended by the deletion of the words "and acceptable". (xiv) that Policy TP1O be amended so as to conclude at the words "PASSENGER AND FREIGHT TRAFFIC" by the deletion of all the words thereafter. (xv) that paragraph 5.7.5 be amended so as to read as follows: — 5.7.5 With developments in engine technology and the requirement to phase out noisy engines, an increase in the number of jet aircraft using the airport could possibily take place without undue detriment to residential areas. The District Council's desire to ensure further use of the airport is however tempered by the need for careful attention to the avoidance of undue disturbance by aircraft noise in accordance with the recommendations of Circular 10/73, Planning and Noise particularly as regards siting of development and insulation of buildings, (xvi) that paragraph 5.7.7 be deleted. (xvii) that the Rayleigh Town Centre inset Proposals Map be amended by altering the notation shown on the garden area to the north side of The Bailey from Private Open Space to Public Open Space (xviii) that the explanatory text of Chapter 6 be expanded to provide for the following additional section relating to horse riding:- 001287 5.10.0 Provision for Horse Riding. 5.10.1 The lack of bridleways and the sporadic nature of the existing network coupled with the high number of horse owners necessarily means that many riders spend a considerable time riding along the many heavily trafficked routes within the District. 5.10 2 This situation is obviously unsatisfactory and causes danger to both drivers and riders alike. In order to try to improve the position the District Council will support the creation by the Local Highway Authority, where practicable, of grass verges to assist in making provision for horse riding. (xix) that paragraph 6.11.3 be amended by deleting the the final words ".... the policy being as follows:-" (xx) that the text of Policy LT1O be transferred to an appendix and replaced by the following:- POLICY LT1O IN DETERMINING APPLICATIONS FOR HORSE RIDING FACILITIES THE DISTRICT PLANNING AUTHORITY WILL HAVE REGARD TO THEIR APPROVED POLICY AS CONTAINED IN APPENDIX 4 OF THE PLAN. (xxi) that paragraph 6.11.5 be expanded by the addition of the following sentence:- "In addition the Council is also seeking to extend the network by creating new permissive routes on land that is being allocated as Public Open Space within the Plan period, and will give serious consideration to the possibility of bridleway status being accorded to such permissive routes." (xxii) that paragraph 9.9.6 be expanded by the addition of the following sentence;- "Furthermore, a comprehensive exercise of public participation will be undertaken to ascertain, in detail, the views of local residents, traders and other interested parties." (xxiii) that POLICY SAT 1? be amended to read - THE DISTRICT PLANNING AUTHORITY IN CONJUNCTION WITH THE COUNTY HIGHWAY AUTHORITY WILL SEEK TO ACHIEVE A BETTER BALANCE BETWEEN THE NEEDS OF VEHICLES AND PEDESTRIANS IN WEST STREET AND THE MARKET SQUARE BY EXPLORING THE POSSIBILITIES OFFERED IN RESTRICTING 0012 OR CONTROLLING THE FLOW OF TRAFFIC AND IN SECURING APPROPRIATE ENVIRONMENTAL IMPROVEMENTS PARTICULARLY IN THE MARKET SQUARE. (xxiv) that the existing paragraph 9.5.3 be deleted and replaced by the following - "Conservation Areas are particularly sensitive to the style of advertising within them because they are the most attractive parts of the built-up areas. The use of internally illuminated fascia or project- ing box signs should be avoided particularly where they detract from the appearance of an individual building or the character of the nearby surrounding area, or where architectural details of any building will be obscured. In Rochford, the more domestic scale of most buildings calls for a strict control on advertising." (xxv) that paragraph 9.8.3 be expanded by the addition of the following sentence. "The redevelopment of the site could also offer the possibility of improving car parking provision in the town centre. (xxvi) that paragraph 9.8.4 be amended by substituting the word "some" for "ample" in the third line. (xxvii) that paragraph 9.8.5 be expanded by the addition of the following sentence:- "In any event the Council will monitor the parking situation in the town centre closely and investigate any opportunities to introduce improvements." (xxviii) that the first sentence of POLICY EB4 be expanded by adding the words " INCLUDING IMPACT ON EXISTING TOWN CENTRES" after the word "OBJECTIVES". (xxix) that POLICY SAT 1 be amended by replacing the final words "OF A NON-FOOD NATURE" with the phrase "NON- FOOD GOODS WHICH ARE APPROPRIATE TO THE NATURE AND LOCATION OF THE DEVELOPMENT". 48. STRICT LQJMJ pAN The Working Party considered the report of the Director of Development on the statutory requirements in the above respect. RECOt'1tE (1) That the Council agrees to publicise as material modifications to the Local Plan the following:- 001269 (a) modifications arising from consideration of the Inspector' s Report. (b) modifications to the text and Proposals Maps which have previously been agreed. (2) That the Council agrees to the following cartographic modifications to the Proposals Maps and to publicity thereof, namely:- (i) The exclusion of the Review Works, Magnolia Road, from the Magnolia Road Public Open Space notation, Hawkwell (ii) Modification of the boundary of the Public Open Space east of Rochford Town Centre to include the field between Rocheway Youth Centre and the Council Depot (iii) Realignment of the boundary between the new housing development and the proposed Public Open Space east of Rochford Town Centre. (iv) Modification to the boundary of Doggetts Close H2 site to include an additional strip of land along the eastern boundary. (v) Exclusion of a small area of land in the southern corner of the Royers Nursery ff2 site following the agreement on Clements Hall Way which reserves the area for a domestic garage to serve 312 Rectory Road. (3) That the boundaries of all six holiday caravan parks listed in Table 2 on page 57 of the Local Plan be added to the Proposals Map and publicised. (DD) (2081) 49. LAND AVflLABILITY PROflON OF HOUSING SITES TO END OF 1990 The Director of Development reported on the need to provide formally for the release of those residential sites as listed in Local Plan Policies H2 and H5 which were intended for completion prior to the end of 1990. RECOFThIENDED That the Planning Services Committee be advised that applications for planning permission for residential purposes in respect of sites allocated in Local Plan Policies H2 and ff5 can be considered for approval in advance of the formal adoption of the Local Plan subject to the satisfaction of infrastructural requirements and to applications being dealt with as "departure proposals" where appropriate. (2081) (DD). NOTE: This matter was subsequently reported direct to the Development Services Committee on 20th October 1987 (Minute 484/87 refers). OO127O AGENT)A ITEM 10 ROCHF'ORD DISTRICT COUNCIL DEVELOPMENT SERVICES COMMITTEE — 26TH NOVEMBER 1Q87 DISTRICT PLAN WORKING PARTY Minutes of a reconvened Meeting Held on 11th November I8 Present; Councillors D.C. Wood (Chairman), P.A. Beckers, T. Fawell, J.A. Gibson, Mrs. L.A. 1-loldich, Mrs. Jo Jones, Miss B.G.J. Lovett, R.A. Pearson, JA. Sheaf, J.P. Taylor and ihA. Weir. Apologies: Councillor A.J. Harvey. Visiting: Councillors O.k. Helson and S.A. Skinner. 50. FIOUSINC LAPTD AVAILABILITY The Director of Development reminded Members of the Inspector's recommendation in paragraph 64 of his Report that the factor of intensification should be discounted in calculating post 1990 housing land availability, from which arose his identification of additional ITS sites and their consequent impact upon the long—term Green Eelt boundary. When the matter had been considered on 15th September by the Working party they had come to the conclusion that the Inspector's argument could not he accepted. Support for their decision had subsequently heen received from Southend Borough Council and Essex County Council, and that had been reported to the Policy and Resources Committee on 3rd November 1Q57. The Working Party accepted the advice of that Committee as set out in Minute 489/87 and agreed to ask those bodies for their support in the event of an appeal having regard to the factor of intensification. RECOMMENDED That a formal request he made to the Southend Borough Council and the Essex County Council accordingly. (2081) (00) Si. WELLINGTON ROAD, RA'fLEIGH Pursuant to Standing Order 26. the Chairman asked that copies of a letter which had been received from agents acting for the prospective purchasers of the above—mentioned site be circulated to the Working Party. The Chief Executive reminded Members with the aid of a viewfoil of the location of the area, and advised them that following their earlier consideration on 16th September of the Inspector's recommendation regarding this site, discussions had taken place with Beazer Homes (East) Limited. those discussions had been overtaken by the decision of the Council, as referred to in the previous Minute, not to exclude the element of intensification and for no new post 1Q90 sites to be supported for release to compensate for that factor. Members noted that whilst it could be anticipated that the matter could well proceed to appeal through the normal planning process, that was an entirely separate matter and did not affect the Council's option agreement with Beazer Homes over their land holding in Rayleigh West. 0411271 r RECOMMENDED That the inspector's recommendation in respect of this site, as setRut in paragraph 83 of his Report, he not supported. (2081) (nfl 52. HAMBRO HILL, RAYLEIGH The Director of Development reminded Members with the aid of a viewf oil of the location of this site and of the notation which had been proposed for it in the District Plan. He recalled that on 16th September the Working Party had agreed that the Inspector's recommendation, as set out in paragraph 87 of his Report, should be supported. It had since become apparent that the text of that recommendation, particularly if considered in isolation, was not sufficiently explicit and it had been decided for the avoidance of future ambiguity to bring the matter hack to the Working Party for clarification. Members considered the matter carefully in the light of the Inspector's comments in paragraph 86, in particular the phrase t'the Green Belt boundary should remain as shown on the AROP" and concluded that the Inspector's recommendation as to the possible exclusion of the existing wood cutting business and Sandy Lodge was intended to relate solely to public open space notation, not to Green Belt notation. RECOMMENDED That the Development Services Committee be advised accordingly. (2081) 53. ALEXANDRA ROAD, GREAT WAKERtNG The Director of Development reminded Members with the aid of viewf oils of the location of this post 1990 development site which was a cause for concern because of its derelict and dangerous condition. Proposals had been put forward by the new owner for earlier partial development at the northern end coupled with the clearance of the residual derelict buildings and the making safe of the old gun emplacements. tn considering that proposition the Working Party were mindful of the long—standing need to secure improvements to this particular site. They considered however that it should not be dealt with by way of a modification to the District Plan and that the proper course would be to leave the site as H and for an application for development to come before the Planning Services Committee for consideration in the normal way and to he dealt with on its merits, bearing in mind the scope for phasing of development if that Committee were sympathetic as to the concept. RECOMMENDED That the owners be advised accordingly. (nfl) 54. WEST RAYLEIGH INPRASTRIICTURE Pursuant to Standing Order 26.2 the Chairman asked that copies of a letter which he had received from the London Road Residents' Associationshould be circulated to Members of the Working Party. The Director of Development reminded Members with the aid of viewfoils of the various parcels of tend in West Rayleigh north of the railway line which were proposed for residential development both during and after the Plan period, of the effect of that upon the existing road network and of the consultation with County as the highways authority. It was pertinent to mention that the Working Party had earlier rejected the Inspector's recommendation in paragraph 120 of his Report for the inclusion of the Gas Board land off Klondyke Avenue as an additional HR site. The associated suggestion that the Little t4heatleys J-lfl site should be omitted or reduced in consequence had also been rejected, noting that to do so would invalidate an option agreement with the developer whereby 84 acres of land 001272 would be dedicated to the Council as public open space to act as a stopper to further development. The factor of phasing of the various developments involved was important in the context of the need within the District Plan to meeting housing targets both pre 1991 and post 1990. Planning permission had been granted for the Grange Village development to proceed conditioned by a legal agreement for the improvement of the junction of atfie1d Road with the London Road. Concern had been expressed by the local residents at the effect of new developments. The Chief Executive advised the Working Party of discussions which had take place with representatives of the London Road Residents' Association who had put forward a plan for a relief route, the detail of which was displayed on a viewfoil. Members noted that the matter had been pursued with the County, who were unable to meet the cost involved, which it was estimated would amount to £2 million, and that Beazers whilst prepared to meet the cost of that proportion of the route which lay within their development sitc, would need to be permitted to undertake additional development to fund any further contribution. Whilst sympathetic to the aspirations of the residents Members were unable to see any prospect of achieving the desired new road hut considered that County should be pressed to alleviate the existing traffic problems in the area by improving the capacity of the London Road. RECONNENDED (1) That the London Road Residents' Association he advised accordingly. (2) That representations he made to the County Council about the need to alleviate the traffic problems in London Road, Rayleigh. (CE, DO) 55. PUBLIC OPEN SPACE PROVISION — GREENSWARn LAWF AREA Members were reminded that following the non—availability of an earlier site in the locality endeavours had been made to identify an alternative area for public open space. The Director of Development displayed a viewf oil of the area south of Beckney Wood, adjacent to the eastern end of Branksome Avenue and accessible via a public footpath. The Director of Leisure confirmed that the area satisfied the criteria for public open space and was well placed to meet local needs. RECOM?4ENDED That the area of land in question he identified as public open space and that the necessary arrangements he made to incorporate that modification within the District Plan together with the necessary textual amendments. (2081) (DD) (?J2 001273