Rochford District Council Minutes

INDEX

1982

January - December MINUTE INDEX 1982

ALLOTMENTS

Competition 1982 305, 570

ANGLIAN WATER AUTHORITY

Liaison Meeting 179, 556

AUDIT

Audit of Accounts 1980/81 230, 231, 351 cash in Transit/Cash Collection 649 Final Audit 1981/82 649 Audit and the Policy Maker 746 BOROUGH STATUS 649

BUILDING CONTROL

Building Regulations 1976 — Revised fee structure 519

BULLW000 HALL, HOCKLEY 654

BUSES

Ferry Road/Pooles Lane, Flulibridge - Improved facilities 37, 325 Hilltop Farm Estate 324, 518 Service 65 - Ashingdon—South Fambridge link 324, 518 Services 4C and BA 'Cross District' 324, 518 Bus Timetables 523 CAR PARKING

Websters Way Car Park - Sponsored Dog Jog 55 Castle Road Car Park — Band Practice 57, 448 Castle Road - Sale/lease of land 345, 368, 534, 640 Staffing Structure 437 Christmas Amnesty 440 Rayleigh Market - Antiques Fair 441 Websters Way Car Park — Band Practice 448 Ashingdon Road Car Parking 41, 138, 202, 624, 714 Christmas Amnesty 651 Supermarket Trolleys 430, 685 The Approach Car Park 734 Weekly Season Tickets — The Approach Car Park 735 Charges 743 Transferable Tickets 743

CARAVAN SITES ACT 1960

Brandy Hole Yacht Station, Pooles Lane, Hulibridge 98 Unauthorised Caravan on land adjoining 'The Olive Branch' Magnolia Road, Hawkwell 585 Site Licence 2 - Crouch Caravan Park 590 Site Licence Condition - Distance between caravans 591 266 Plumberow Avenue, Hockley 669

CHARGES

Bowls 25, 152, 242 Rayleigh Civic Suite 58 Housing Rents 69 Guest Rooms — OAP units 91 Rochford Fair — charges 116 Hackney Carriage Licensing fees 12? Clements Hall Phase III. Scale of charges 243 The Freight House Community Centre 701 Annual Review — 1983/84 743

CHRISTMAS LIGHTS 651, 661

CIVIC PRIDE 264, 295, 309, 32?, 343 352, 371, 388, 396, 413

CLEMENTS HALL SPORTS CENTRE

Phase III — Progress 30 Phase IV 62, 74, 437, 705 Proposed Swimming Gala — 2/10/82 114 Snooker Exhibition and Demonstration Evening 191 Official Opening 230 Phase III — Charges 243 Phase IV — Main surface water drainage works 418 Bar Arrangements 509 Quarterly Report 604,700 Liquor Licensing 705 COMMITTEES AND REPORTS OF Roach Valley Conservation Zone — Group of Representatives 38, 128, 203, 425, 612 Joint Staff and Safety Panel 52, 140, 636 Joint Works and Safety Panel 53, 145, 342, 661, 636, 729 Cycle of Meetings 1982/83 70, 239 Keep Britain Tidy group — see card of that title Hackney Carriage Panel 127, 522, 662, 708 Highways Agency Panel 145 Rochford Computer Panel 742 District Plan Working Party 717 Appointments Panel 549, 739 Chairman's Panel 62, 230, 351, 549, 649, 739 Audit Panel 62, 230, 351 , 649 Community Centres Panel 62, 351, 549, 739 Annual Appointments 254 — 260 Action Panel for the Disabled 354, 551 Planning Services Committee — 24th June 1982 — Inquest 457, 469 Appeals Panel 538, 643 Housing Benefit Appeal Panel 536, 548 Nssex Games Steering Committee 415, 449, 739

COMMUNITY CENTRES

Revised Strategy for 549

Rayleigh Grange Charges 25, 351 Liquor Licence 62, 549, 705 Provision of Club facilities 351 Administration/Management of 549 Community Association 549 Management Committee 741

Rochford Community Centre — The Freight House Development of 62 Deemed Consent 62 Progress 351 Management of 549 Supplementary Capital Estimate 549 Withdrawal of Rochford Parish Council 557, 739, 758 Scale of Charges 701 Liquor Licence 705 Management Committee 741

Great Wakering Development of 62, 351, 549, 739

COMPULSORY IMPROVEMENT see Unfit Houses

CONCESSIONARY SCHEMES

Revised Conditions 731 CONFERENCES

County Social Services/District Councils 13, 174 ADC Planning Committee - out of town meetings 39 An Alternative to a Work Study Bonus Scheme — Seminar 66 Hazardous Waste Disposal 1 04 National Housing and Town Planning 146 Environmental Health Congress 1982 17? CIFFA, Harrogate 1982 357 ADC Annual Meeting and Conference 1982 358, 443 Institute of Housing 1982 391 Town & Country Planning Association — Weekend School for Councillors 520 Rating & Valuation Association 639 Contracting Out 653, 745 London & South East Regional Planning 721

CONSERVATION GRANTS

Priests House, Ashingdon Road, Rochford 168, 215, 232 2 Weir Pond Road, Rochford 168 Gore House, Ballards Gore, Stambridge 168 53 West Street, Rochford 168 Women's Institute Hall, Rochford 168 309 Ferry Road, Hullbridge 168 4 Church Road, Barling t4agna 378 21 West Street, Rochford 378 2 Chase Cottages, East End, Paglesham 378 67—69 West Street, Rochford 378 3—15 South Street, Rochford 378, 382 Grants Scheme 521 26 South Street, Rochford 476 Halesville Cottage, Ballards Gore,Canewdon 476 21 West Street, Rochford 476 Glebe Farm, Barling 476

CONTRACTS

Aged Persons Grouped Flatlets, High Street, Great Wakering — lift 498 Mill Lane Pump Station reconstruction 498 Fooles Lane, Section 16 Soil Sewer 498 Public Conveniences, Southend Road, Hockley 593 Refuse Sacks 684 Keswick Avenue Foul Sewer 684 The Esplanade Foul Sewer Replacement 684

CONTRAV ENT IONS

See Town & Country Planning - Contraventions COUNCIL PREMISES

SEE ALSO+ Community Centres Clements Hall Park Sports Centre Wakering Sports Centre Mill Hall

Staff Car Park 52 Energy Conservation 62 Rochford Old People's Day Centre 233 Purchase of 1? South Street, Rochford 246, 362, 442 1"Barringtons' Council Offices, Rayleigh 24? 19 London Hill, Rayleigh 248 Refurbishing Exterior Elevation of Council Offices at 3—15 South Street, Rochford 378, 382, 433 Dutch Cottage, Crown Hill, Rayleigh 438, 465, 550 Public Conveniences, Southend Road, Hockley 492, 542, 593 Grant Aid — 17 South Street, Rochford 641 Office Extension, Council Offices 649 Goods left in Council Buildings 673 Depot — Cleansing Standards 729

COUNCI LLORS

Councillor E V Maton 1 Visits to Low Cost Homes 12 Royal Garden Parties 158 Members' Room - Press 230, 355 Correspondence 452 Support Services 649 —--I-

DEEMED PLANNING CONSENTS

Rawreth Playing Field 4, 22, 64, 78 Rochford Community Centre — The Freight House 62 36 Pulpits Close, Hockley 280, 474, 483 Computer Centre Accommodation - Portakabin for Audit 362, 373, 383 17 South Street, Rochford 362, 472, 553 Park Sports Centre — Alterations 417, 460, 504 Mill Hall — Office Extension 310 BMX Track — Grove Road Open Space 411, 472, 504 Temporary Pavillion, Gt. Wakering Playing Field 472, 504 Public Conveniences, Southend Road, Hockley 492, 542, 575 Clements Hall Phase IV — Re-alignment of Tennis Courts 739

DELEGATION SCHEME

Scrap Metal Dealers — Exemption Orders CDLS/DHH) 176 Increase in rate of Intermediate and Repairs Grants (Dliii) 282 Recovery of Rates — Authorised Officers 339 Matters which will not admit of delay (CE) 361 Historic Building Grants (DTP) 521 Building Preservation Notices (DLS ) 650 Public Entertainment Licensing (DLS) 673 Public Entertainment Licensing — Authorised Officers 673 Local Government (Miscellaneous Provisions) Act 1982 673 Unified Housing Benefits 760

DIRECT LABOUR ORGANISATION

Setting up 455 ECCLESIASTICAL PARISHES

Ashingdon & South Fambridge - Proposed Union 740

ELECTIONS

May 1982 - Results 258

E24PLOYMENT, INDUSTRIAL AND COMMERCIAL 238, 290, 304, 322, 340 DEVELOPMENT INITIATIVES 353, 372, 390, 502, 730

Matchbox, Rochford 544 Seminar 730, 748

ESSEX COUNTY COUNCIL

Administrative Alterations . 363

ESTIMATES

Expenditure Targets 1982/83 62 Capital Programme 1982/83 62, 68 Energy Conservation 62 Rechargeable Works 62 Capital Programme 1981/82 — Other Services Block 67 Mill Hall — Alterations 310, 338 Housing Investment Programme 530 Site Investigation — School Site, Great Wakering 727 Fencing - Nobles Green Culvert 727 Computer Panel 742 Crouch Harbour Authority 744

ESTIMATES - VIREMENTS

From To Amount Pembroke House Grested Court £7,000 300, 337 Central Heating Central Heating

Castle Hall Mill Hall £12,000 310, 338 Refurbishing Alterations

Conservation Admin.Bldgs. £5,160 382 Grants Repairs

House Purchase Aged Persons £50,000 732 Loans Alarm Schemes FOOD HYGIENE

Contravention - Vehicle Reg. WHK 768W 15 Training Course 394 301 Ferry Road, E-Iullbriclge 679

FOOTPATHS

Council Policy 126 Purdeys Industrial Estate 317 Diversion of 4 (Hawkwell) & 32 (Bochford) 318 Diversion of 41 Doggetts, Rochford 319, 613 St. Peter's Road, Hockley 621 Unadopted Footpaths 710 Diversion of Footpaths 4 and 7 (Rayleigh) 711 Management and Protection of Public Bights of Way 723 GRANT & LOAN REQUESTS

Hulibridge Community Association 147 Chelmsford Cathedral 214 Priests House, Ashingdon Road, Rochford 168, 215, 232 Pitsea Land—fill Site, Scientific Investigations 397 St. Nicholas Church, Great Walcering - Tower Appeal 532 Kennet District Council 533 Rayleigh Grange Community Association 549 Hullbridge Sports & Social Club 555 Crouch Harbour Authority 744 HACKNEY CARRIAGES

See also Sewers

Rawkwell Brook 101 Kingsmans Farm Ditch Flood Alleviation Scheme 180 Factory Site rio 8 St Johns Road, Ct. Wakering 181 Nobles Green Culvert 676, 727 TOWN & COUNTRY PUNNING

See also Conservation Grants Roach Valley Conservation Zone T & CPA Contraventions Trees

Historic Towns in Essex — Consultation Draft 40 510 Ashingdon Road, Rochford 107 Erection of CB Aerials within curtilate of Residential Dwellings 129, 144 Essex Design Guide Household Survey 130 Development Control Statistics 131, 426, 616 Planning Gain 132 Regal Cinema Site, Bellingham Lane 148 Developments at Wickford 165, 618, 720 Planning Inquiries - The Award of Costs 166 Essex Structure Plan 193, 326 Consideration of Draft T P f 9 1983/84 195, 229 Public Transport Plan 1983/84 204 Enforcement & Planning Appeals 206 ROC/463/80 — Land adjacent to Lillyville Walk, Rayleigh 209 South Fambridge Works 225, 564, 572 Building Preservation — Ropers Farm, Barling Magna 267 Planning Fees 270 Land adj. Buena Vista, Riverview Gardens, Hullbridge 271 308 Greensward Lane, Hockley 224(13c), 274 Employment Generation - Interim Policy 321 Conservation Grants 322 Development Control Policy Ifl Green Belt 332 Forward Plan Programme 333A, 480 Paragraph 19 Consultations with the County Council 375 Hockley Downs Stables, Lower Road, Hockley 376 Rochford Branch Library — 26 West Street 473 'Little Brays' Brays Lane, Canewdon 475 34 Etern Road, Rayleigh 476 Local Plans, The Need for Change 479 BPN — Gore Farmhouse, Stambridge 524 BPN — Pickerells, Rawreth 524 BPN — Buckland House, East End, Pagleshain 524 Rochford Branch Library — 26 West Street 541 'The Cabi&, Lyndhurst Road, Ashingdon 545 BPN — Breade House, Apton Fall Road, Stambridge 572 Rayleigh Conservation Zone — Telegraph Pole at top end of High Street 622 BPN — Bay Tree Cottage, 50 Main Road, Hockley 629 BFN — Mayfair, High Street, Canewdon 629 BPN — 50 Hockley Road, Rayleigh 629 BPN — Millers Farmhouse, The Common, Great Wakering 629 BPN — Winfell, High Street, Canewdon 629 BPN — Roach Farmhouse, Barling Magna 629 ROC/730/81 — Goads Meadow, Church Road, Hockley 689 Land r/o Council Offices, Rochford 253, 691, 747, 758 Computerisation of Systems 716 Essex Coast Protection Subject Plan 718 Wickford District Plan 719 TOWN & COUNTRY PLANNING ACT - CONTRAVENTIONS

5k Castle Road, Rayleigh — Castle Alarm Services 16 Perrys/Devenish, Hambro Hill, Rayleigh 48, 437, 454, 467 250 Greensward Lane, Hoclcley 84 22 Elm Grove, Hullbridge 164 Land between Ferndale Road & Blounts Wood, Rayleigh 223 Rye Thermoplastics, Swaines Industrial Est. Rocrrd 183, 268 Cedar Mews, Hockley 268 Rose Garden, Aldermans Hill, Hockley 268 Franelle, Church Road, Rawreth 269, 461 308 Greensward Lane, 1-Tockley 274, 374 Bramblehurst Farm, [-lydewood Lane, Canewdon 374 Fly Posting 525 2A Woodside Chase, Hawkwell 688 Spur Aquatics, London Road, Rayleigh 688 Blue House Farm, Chelmsford Road, Rawreth 688

TRAFFIC REGULATION ORDERS

Waiting Restrictions, Southend Road, Hockley 42 Love Lane (part), Rayleigh — Proposed "One Way" 199 Lancaster Road (part), Rayleigh - Stopping Up 209 Temporary Closure of Bellingham Lane (part) Rayleigh - May Day Fair 226 Waiting Restrictions — Great Wakering 314 Battlesbridge By—Pass 431, 465 Proposed Extension and Variation of Waiting Restrictions, Hockley & Hawkwell 713 Waiting Restrictions - Meadow Way and Spa Close, Hockley 722

TWINNING 649 UNIFIED HOUSING BENEFITS

New Procedure 341 Financial and Staffing Implications 341, 536 Appeal Panel 548 Delegation 760

UNFIT HOUSES

234 Eastwood Road, Rayleigh 8 37 West Street, Rochford 9 5A Spa+Road,Hockley 95 Townfleld Bungalow, Southend Road, Great Wakering 95 4 Olive Cottages, Mucking Hall Road, Barling 95 Chase Cottage, East End, Paglesham 171 'Four Winds' Wood Avenue, Hockley 281, 583 285 Rectory Road, Hawkwell 490, 584 Pickerells Farmhouse, Highlands Road, Battlesbridge 582, 668 WAKERING SPORTS CENTRE

Caravan Rally 118

WALLASEA FERRY 35, 323 ROCHFORD DISTRICT COUNCIL MINUTES

1982

June ROCHFORD DISTRICT COTJNCIL

Minutes of the Development Services Committee

At a Meeting held on 15th June, 1982. Present: Councillors R.D. Foster (Chairman), H.!!. Adcock, M.N. Anderson, T.H. Burt, Mrs. P. Cooke, B.A. Crick, T. Fawell, Mrs. P.E. Hawke, D.R. Nelson, Mrs. J.M. Jones, M.J. Jones, F.B.G. Jopson, Miss. B.G.J. Lovett, R.A. Pearson, J.A. Sheaf, C.J. Skinner, C. Stephenson, A.L. Tate, M.C. Warner and D.C. Wood.

Apologies: Councillor J.E. Nokes.

Visiting: Councillor R.H. Boyd.

MINUTES

312. Resolved that the Minutes of the Meeting held on 6th April, 1982 be approved as a correct record and signed by the Chairman.

MONITORING OF PERFORMANCE — MEETINGS OF 8TH DECEMBER AND 25th FEBRUARY

313. The Committee were satisfied that all necessary action had been taken. Minute 126/82 was carried forward.

WAITING RESTRICTIONS — GT.WAKERINC

314. The Director of Technical Services reported that the County Council had sought this Council's observations by 22nd May on proposals to revoke the Prohibition of Waiting Order made in 1981 and to make a new Order regulating Great Wakering. After consultation with the Chairman of the Development Services Committee and the Ward Councillor, the County Council were informed that this Council had no objection to the proposal.

RECOMMENDED That the action taken by the Director of Technical Services be confirmed. (933)(DTS).

NAMING AND NUMBERING OF STREETS

315. RECOMMENDED That the following names be adopted for the new streets to be constructed in connection with the development of Zone C of the Betts Farm Estate, Hockley:

Roads 2 and 3 — Romsey Close. Roads 6 and 7 — Suctey Gardens.

Road 4 — Woodstock Crescent.

Road 5 — Aithorpe Close.(923)(DLS).

k1 Developuent Services Committee 316. RECOMMENDED That the name "Alp House" be adopted for the . development to be constructed by the Second Multi—Storey Housing Society Limited at Fairfield, Great Wakering. (923)(DLS).

HIGHWAYS ACT 1980 — SECTION 119 — PROPOSED DIVERSION OF PUBLIC RIGHT OF WAY, PIJEDEYS INDUSTRIAL ESTATE, ROCHFORD (WESTERN AREA)

317. The Director of Legal Services submitted the appended report.

RECOMMENDED (I) That the diversion of part of Bridleway 38 (Rochford) to the route shown on the plan now submitted, and the down—grading of part of the Bridleway to Footpath status, be approved in principle.

(2) That creation of a Bridleway leading from the northern end of Purdeys Way, ltochford, northwards along the western boundary of the car breakers site, be considered $ further when the precise use of the car breakers site has evolved, and that the Of ficers explore, with the horseriding fraternity, the possibility of them laying down a temporary route acceptable to the Council once the above diversion of Bridleway 38 has been effected.

(3) That subject to (4) below, provision be made in the estimates for the year 1983/84 in the sum of £7,200, in respect of the cost of construction of the route of the diverted Bridleway over the car breakers site.

(4) That the Director of Legal Services be authorised to make approaches to the Countryside Commission and other Agencies as well as the horse riding organisations for assistance with the cost of the diversion proposals. (6981)(DLS).

HIGHWAYS ACT 1980 — SECTION 119 PROPOSED DIVERSION OF FOOTPATH 4 (HAWKWELL) AND 32 (ROCHFORD)

318. The Committee considered the appended report of the Director of Legal Services, following the completion of the formal consultation procedure on this Order, discussing the reasons contained in the objections received and recommending that the Order be sent to the Secretary of State for determination.

RECOMMENDED That the 22 letters of objection be noted, and that the District Council of Rochford Public Paths No. 4 (Hawkwell) and 32 (Rochford) Diversion Order 1982 be referred to the Secretary of State for the Environment as an opposed Order. (7453)(DLS).

HIGHWAYS ACT 1980 — PROPOSED DIVERSION OF FOOTPATH 41, D000ETTS, ROCHFORD (MINUTE 319/81)

319. The Director of Legal Services reported that cons L,fljçr U - I ), Development Services Committee

had taken place with the llighway Authority, the local Parish Council and various organisations representing the interest of users of public righti of way and that no objections had been received to the proposed diversion.

RECOMMENDED That in accordance with the provisions of Section 119 of the Highways Act 1980, an order be made diverting part of Footpath 41 (Rochford) along the lines now indicated. (25544) (DLS).

LICENCE OF RAYLEIGH MARKET SITE TO MR. PILGRIM (MIMJTE 415/80

320. The Director of Legal Services reported that following the sale of the freehold of Barringtons Cottages to Mr. it. Pilgrim, a request had been received from him for a new 21 year licence of the reduced area of the market site.

Whilst Members were happy to accept the proposal at this stage they favoured a more central location for the market in the long term and agreed that this matter should be examined further as part of the consideration of a Town Centre Plan for Rayleigh.

RECOMMENDED (1) That the Director of Legal Services conclude a new agreement with Mr.R. Pilgrim for a term of 21 years of the land which now comprises only the car park, the licence fee to be agreed by the District Valuer and upon such terms and conditions as may be agreed by the District Valuer and the Director of Legal Services.

(2) That the location of the market be further examined as part of the consideration of the Rayleigh Town Centre Plan. (12591)(DLS & DTP).

ENPLOYMENT GENERATION AND DEVELOPMENT CONTROL - REPORT BY ESSEX COUNTY COUNCIL.

321. The Chief Executive and Director of Town Planning reported receipt of this document by which the County was seeking to establish, amongst other things, an interim employment policy.

Members welcomed the initiative being taken but shared the concern of the Officers that for this District employment considerations should continue to be balanced against the protection of Green Belt policies.

RECOMMENDED (1) That the District Council supports any initiatives which, subject to all appropriate processes, would generate employment in Rochford.

(2) That whilst the District Council supports the recognition of employment generation as a material consideration, this should not in itself be allowed to override the other material considerations which together contribute to evaluation of the merits of an application.

'a Development Services Committee

(3) That whilst opportunities to tidy up and bring derelict and despoiled land into beneficial use will as a principle be pursued, Green Belt considerations will continue to apply where this is appropriate. In other instances local planning and environmental consideration will still apply.

(4) That whilst the District Council supports the positive attitude of the County Council in attempting to generate additional employment no definition is given as to how long an interim control policy should operate. In any event the implications of the suggested relaxations are very far reaching and will have varying indications for different districts. Accordingly the interim policy suggested could not be applied indiscriminately throughout the County.

(5) That because of the duty imposed by the Structure Plan to encourage economic growth and allocate additional land for industrial purposes and because of his close involvement in Development Control matters the Director of Town Planning be designated the responsible officer for co—ordinating Industrial Development and Employment Generation aspects in Rochford. (l58)(DTP).

EMPLOYMENT, INDUSTRIAL AND COM1{ERCIAL DEVELOPMENT - INITIATIVE OF LOCAL AUThORITIES (MINUTE 238/82)

322. The Committee noted that the following policies had been identified:—

1. Acquire further land for industrial development in the District subject to all necessary procedures. 2. Liaise with the County Council on development of employment policy. 3. Dispose of redundant or under—used land to provide house building, commercial and industrial opportunities (e.g., similar to the sale of Earringtons, Locks Hill, 19 London Road and Castle Road Depot). 4. Secure Highways Agency to improve on planning consultation on highway directives. 5. Provide renewed incentive for conservation grants and loans.

A Member suggested that conservation grants could with advantage be offered to improve the appearance of modern property within conservation areas and the Officers were asked to report on the practicability of the suggestion.

The Director of Town Planning added that he would shortly be submitting a report on (5) above.

RECOMM:ENDED (1) That the foregoing policies be pursued.

(2) That a report be made as to the possibility of using conservation grants for improving the appepçance of modern properties in conservation areas. (l58)(l/3/O. 000474 Development Services Committee

BEJRNILAN - WALLASEA ISLAND FERRY (MINUTE 35/82) 323. The Director of Town Planning reported that further consideration had been given to this matter by the County Council and Maldon District Council but that the problem was still one of securing an operator. It was noted that Maldon District Council were prepared to consider underwriting the service.

RECOMMENDED (I) That the position be noted and the way remain open for discussion by anyone interested in re—opening the service.

(2) That the Council re—affirm its policy to consider offering financing support to a suitable operator and that informal Officer contact with the other interested authorities be maintained with a view to re—establishing the service. (158) (DTP).

BUS SERVICES — ROCHFORD DISTRICT

324. The Director of Town Planning reported that:—

(a) Hilltop Farm Estate

The County Council were considering the early provision of a bus service to this estate which would run off—peak Monday to Saturday by diverting the present service 65 from Ashingdon Road via Wedgeway, Rectory Avenue, Lascelles Gardens and Harewood Avenue. The Committee could see the logic of the proposal but were totally opposed to the introduction of a bus service to the estate until the estate spine road had been completed because, they believed serious questions of safety were involved due to the problems of on—street car parking and restricted road widths on the other suggested routes.

(b) Service 65 — Ashingdon — South Fambridge Link

At the same time as introducing the diversion through the Hilltop Farm estate the Committee noted with concern the County's intention to ask for this vital link to South Fambridge to be withdrawn. The Committee appreciated that the service was little used but considered it to be essential to this community and worthy of continued support by the County.

Regarding the Council's comments on alterations to this service, the County Council regretted that no funds were available to underwrite additional facilities but, that Southend Transport had been asked to provide costing figures in anticipation of this Council offering support.

RECOMMENDED That the following comments be sent to the County Council:—

(i) The provision of a bus service to the Hilltop Farm Development Services Committee

Estate is unacceptable until such time as the spine road is completed because of problems of on—street car parking and and restricted road widths on the other suggested routes.

(ii) That it is this Council's view that it is absolutely essential that the link with South Fambridge is maintained and County support continued.

(iii) This Council will consider funding additional journeys on the revised 8a "Cross District" service, when costing are available from Southend Transport. (90l)(DTP).

FERRY ROAD/POOLES LANE3 HULLBRIDCE — IMPROVED BUS FACILIT1ES (MINUTE 37/82)

325. The Director of Technical Services reported that the County Council had experienced certain difficulties in implementing their proposals to provide a bus turning facility in Pooles Lane opposite the Crouch Caravan Park, together with a lay—by in front of the Community Centre.

A new scheme had now been suggested which involved the use of part of the Council's Pooles Lane Car Park to provide a terminal turning facility for buses.

Whilst it was noted that the new proposal would do little to assist the residents further along Pooles Lane, it would help solve the current problems associated with using the Car Park at the Anchor Public House.

RECOMMENDED That this Authority has no objection in principle to the proposal to utilise part of the Pooles Lane Car Park to provide a terminal bus turning facility. (45 & 905)(DTS).

THE ESSEX STRUCTURE PLAN

326. The Committee noted the appended report of the Director of Town Planning. (158).

CIVIC PRIDE

327. The Committee discussed the means at their disposal of assisting the aims of the Chairman of the Council in his year of office of promoting Civic Pride.

The following proposals were suggested:—

a. A best kept village competition (or best kept street in urban areas)(DTP). b. Provide an amenity tip in Rochford. (DTS & DTP). c. Sponsor a school children's musical concert at Mill Hall. (DTS). d. Promote conservation through nature studies in Hockley Woods, circular walks leaflets and the Roach Valley — Conservation Zone, encouraging the participati94t of schools. (DTP). 000479 Development Services Committee

e. Bring forward development of a field study centre in Hockley Woods in Capital Programme. (DTS & BE). f. Improve appearance oE Rayleigh Mount and Moat. (DTS). g. Investigate use of Mill Sails and the opening of other floors of the Mill. (015). h. Make provision in the 1983/84 estimates for signing the Roach Valley Conservation Zone and providing new District boundary signs. (DTS & DTP). i. Draw attention through the education system to the problems of dumping in ditches. (DTS). j. Organise an inter—Parish sign competition (other organisation in Rayleigh)(DTP). k. Seek co—operation of landowners and farmers to avoid stubble burning at week—ends. (Dull). 1. Encourage use of communal T.V. aerials and T.V. aerials in roof—spaces. (DIP). in. Promote tree planting and replacement. (DTS). n. Replace and increase trees/shrubs in Rayleigh and Hall Road Cemetery. (DTS).

RECOMMENDED That Officers investigate the above suggestions and report thereon to the appropriate CommIttee. (610).

TRAFFIC PROBLEMS - GREAT WAKERING

328 A Member drew attention to the parking problems at the junction of High Street/North Street. It was noted that the Parish Council had already considered the matter and were writing to the County Council.

RECOMMENDED That the Council support the Parish Council and that the Director of Technical Services bring the matter to the attention of the County Council. (45)(DTS).

TRAFFIC MANAGEMENT PROPOSALS, RAYLEIGH (MINUTE 198/82)

329. The CommIttee received advance details from the County Council of experimental traffic management proposals for Rayleigh which would receive detailed consideration at the next Meeting of the CommIttee.

EXCLUSION OF TEE PUBLIC

330. Resolved that, in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, the public be now excluded from the meeting for reasons that publicity would be prejudicial to the public interest, the business about to be discussed being the subject of confidential reports.

LAND REAl OP 2-24, HOLLY TREE GARDENS, RAYLEIGH

331. The Director of Town Planning reported that the District Valuer had agreed terms for the purchase by the Council of this land including certain fencing works. The Committee were concerned that the purchase should proceed as quickly as possible and asked the Director of Legal Services to

4fl Development Services Committee

progress the necessary preparatory work in advance of the Council's formal approval.

RECOMMENDED That the Council do acquire 4½ acres of land at the rear of 2—24 Holly Tree Gardens, Rayleigh, subject to the terms agreed by the District Valuer and any other conditions which the Director of Legal Services considers appropriate. (ROC/6O/82)(DLS).

DEVELOPMENT CONTROL POLICY IN GREEN BELT 332. The Director of Town Planning reported that, following approval of the Structure Plan together with a number of varied appeal decisions concerning extensions and redevelopment in Green Belt and recent changes in legislation, there was a need for the local planning authority to re—state its position regarding residential development in Green Belt.

RECOMMENDED That pending any further alterations to policy See,t4;noIc- in the Rochford District Plaflfollowing Mie'exercise4&€ as the Development Control policy for residential properties 350 in Green Belt:—

1. Except in very special circumstances, planning permission for new houses, for replacement dwellings on a one—for— one basis, for rebuilding existing dwellings or substantial parts thereof and for the change of use of existing buildings to residential use will not be given; infilling will normally be resisted.

2. Applications for planning permission for extensions, improvements and alterations to existing dwellings shall be examined and decided on their merits as to what is reasonable having regard to the provisions of Structure Plan Policy S.9. In all instances the quality, character and scale of the existing dwelling shall be a material planning consideration.

3. Except in very special circumstances applications for planning permission for substantial extensions will be resisted.

4. The extension of single storey dwellings to provide two—storey accommodation and proposals for substantial extensions in other forms shall normally be resisted.

5. In all cases where it is considered appropriate to grant planning permission for extensions, improvements or alterations to houses in Green Belt1 the planning permission shall be accompanied by a legal agreement which shall define by detailed schedule the extent of the work permitted.

LAND FOR CAR BREAKING — PURDEYS INDUSTRIAL ESTATE

333. The Director of Legal Services and Director of Town Planning a o00473 Development Services Committee

reported that there might be room on this site for other appropriate non—labour intensive uses. p• RECOMMENDED (1) That subject to all the necessary planning and legal processes, the District Council support in principle the provision of appropriate non—labour intensive uses on the site.

(2) The Management Team be authorised to actively pursue the possibilities of disposal of part of the balance of the site for all appropriate uses, all to be the subject of agreement with the District Valuer.(ROC/l&0180).(MT).

FORWARD PLAN PROGRAMME FOR PLANNING DEPARTMENT

3334. The Committee received the confidential report of the Director of Town Planning which it was proposed to discuss at a special meeting of the Committee (to be arranged).

Members were asked to advise the Director of Town Planning in advance of any additional information they would wish available at the Special Meeting. (158).

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C]342 Agenda Item 7

ROCFIFOED DISTRICT COUNCIL

DEVELOPMENT SERVICES COMMITTEE — 15TH JUNE, 1982

HIGEItJAYS ACT 1980 — SECTION 119 — PROPOSED DIVERSION OF PUBLIC RIGHT OF WAY. PURDEYS INDUSTRIAL ESTATE, ROCHFORD (WESTERN AREA)

The Director of Legal Services reports that discussions have recently taken place between Rochehall Limited, Cottis Builders Merchants Limited and officers of the Council with regard to the relocation of Bridleway 38 (Rochford) which at present crosses land which will ultimately be used for indimtrial purposes and car breaking. The bridleway commences at the junction of Tinkers Lane and Southend Road, Rochford, runs in a westerly direction along Tinkers Lane to a point near the western boundary of the car breakers site, then proceeds north and east across the car breakers site and the land owned by Messrs. Cottis and thence to Stambridge l4llls. Although it will be some years before all of the land crossed by the bridleway is developed, Messrs Cottis have recently fenced their western boundary, leaving a gap for the bridleway, and as this movement has taken place it is considered that the time has arrived to consider diversion of the bridleway and minor adjustments to other rights of way in the area.

Members will no doubt recall that the grant of Town Planning consent for use of the car breakers site includes provision for a screen of trees along the northern boundary with the River Roach, which will improve the aspect of the site from the north. It is also anticipated that when detailed Town Planning consent is granted for layout of the land owned by Messrs Rochehall and Cottis that a similar tree planting requirement will be imposed. The Main River Byelaws of the Anglian Water Authority, to which the River Roach and its embankments are subject, will not permit the trees to be planted within approximately 25 feet of the landward toe of the sea wall, and this will mean isolation of a strip of land between the trees and the sea wall which will adequately accommodate a bridleway, and possibly a general public amenity area along the length of the south side of the River Roach. It has, therefore, been proposed that:—

(a) Bridleway 38 should be diverted from a point in Tinkers Lane approximately 300 yards east of Southend Road in a northerly direction along the un—named track leading to the River Roach, then in an easterly direction along the strip of land referred to above, to the point where the existing route joins the sea wall;

(b) That the section of Bridleway from the un—named lane mentioned in (a) above eastwards for approximately 68 yards, be reduced to footpath status. This will ensure continuity of Footpath 19 which runs from the existing bridleway to Sutton Road. A plan wilt be displayed at the meeting. Members will be aware that Footpath lB already runs along the sea wall from Southend Road to Statabridge Mills via Watts Lane. It is not, however, intended that the new bridleway will use the same route as the footpath, and the bridleway will be separated from the footpath by suitable fencing.

C U4th -2-

The Council has recently acknowledged the problems caused by the shortage of bridleways and suitable horse—riding areas in the District, and has expressed a desire to provide more bridleways and riding areas. For some ttme past, the national and local bodies representing the interests of horse riders have been pressing for a route for horse riders through Purdeys industrial Estate which would allow access from Sutton Road to Stambridge without the necessity of passing along Southend Road or through Rochford town centre. Purdeys Way now extends from Sutton Road to the southern end of the car breakers site. Part of this roaa, is adopted and it is anticipated that in time the whole length will be adopted. It is, therefore, proposed that an additional bridleway be created which will commence at the northern end of Purdeys Way and run in a northerly direction, along the western side of the car breakers site, and join the route of the diverted Bridleway 38. The Council gave an undertaking to H.O.R.S.E. and the British Horse Society to this effect when the earlier diversion proposals were dealt with last year. This proposal will not only provide the through route which the horse riding fraternity has sought for so long, but would also provide an additional ride over land owned by the Council and should go a long way to smooth the path for acceptance of the diversion proposals now being made.

However, because the allocation of land on the car breakers site and the location of services have yet to be determined, it would be unwise of the Council to dedicate the new route from Purdeys Way to the River bank only to find that the route then required diversion in the immediate future. it would be better to wait until the position was clear and then make a separate Order. in the meantime, as it is the Council's land) there is no reason why the horse riding fraternity should not be allowed to create an informal bridlepath along the line suggested on the plan provided that this was consistent with any security requirements of car breaking activity on. the site.

The cost of establishing the new route of Bridleway 38 (see paragraph (a) above) will be considerable as the land requires fairly heavy grading work. However, it is felt that the procedure for diverting Bridleway 38 should commence as soon as possible, and consideration has been given to the work which will be required to bring the route up to an acceptable standard. Each owner will be responsible for the work over his own land, but so far as the Council's land Is concerned, the bridleway route will require to be levelled and consolidated and topped by a suitable binding material, and post and rail fencing provided along the north side to separate the bridle— way from Footpath 18. the cost of this work to the Council is estimated to be £6,700 at current prices but it should be noted that due to the lengthy procedure involved In diverting a bridleway, the work will probably not be carried out until the 1983/4 financial year. In addition, the cost could be reduced by the employment of volunteer labour, through the involvement of the horse riding fraternity and by grants from the Countryside Commission and other agencies. In view of the standard of bridleway proposed, it might be considered appropriate to approach the horse rtding organisations for a contribution. All of these possibilities will be explored once the informal consultation procedure is authorised.

a w 000481 —3--

RECOMMENDED (1) That the diversion of part of Bridleway 38 (Rochford) to the route shown on the plan now submitted, and downgrading ol part of the bridleway to footpath status, be approved in principle.

(2) That creation of a bridleway leading from the northern end of Purdeys Way, Rochford, northwards a4ong the western boundary of the car breakers site, be considered further .rhh the precise use of the car breakers site has evolved, and that the officers explore with the horse riding fraternity the possibility of them laying down a temporary route acceptable to the Council once the above diversion of l3ridleway 38 has been effected.

(3) That subject to (4) below, provision be made in the estimates for the year 1983/4 in the sun of £7,200 in respect of the cost of construction of the route of the diverted bridleway over the car breakers site.

(4) That the Director of Legal Services be authorised to make approaches to the Countryside Commission and other agencies, as well as the horse riding organisations, for assistance with the cost of the diversion proposals. (6981)

tflD 482 4genda I-tern 8

ROCJFORD DISTRICT COUNCIL

DEVELOPMENT SERVICES COMMITTEE — 15Th JUNE 1982

REPORT OF THE DIRECTOR OF LEGAL SERVICES

HIGHWAYS ACT 1980 — SECTION 119 PROPOSEI) DIVERSION OF FOOTPATH 4 (HAWKWELL) AND FOOTPATH 32 (ROCHFORD) — Further to Minute 612/1981, the District Council of Rochford Public Paths Nos. 4 (Hawkwell) and 32 (Rochford) Diversion Order 1982 was made and sealed on the 18th January, 1982. The Order was published in the London Gazette and Southend Evening Echo on the 26th January and copies of the Notice were posted at each end of the paths affected. Details of the proposals were also circulated to all residents of the immediate area. A total of 22 objections have been received, mainly from local residents, but Hawkwell Parish Council have re- affirmed their opposition in the form of a letter to the Department of the Environment, a copy of which was sent to Mr. John Wakeham H.P. Only half of • the objections received actually contain reasons against the proposals. The remainder either give no reason at all or see the proposals as yet another move by the land owner to alter a local feature. It should he explained that there is much resentment locally at the demolition and removal of a cottage and wood in the locality, although the landowner was acting absolutely within his rights, and this of course has no bearing on the Council's consideration of the diversion application.

The 11 objections which do give reasons are summarised below with the Director's views thereon:—

Objection Comment

(a) New route is longer This is true, the new route is some 300 yards longer if the length of Mount 'Bovers Lane is included. however, - from the Hockley direction its distance is lessened by some 100 yards by using another path which leads to the starting point of the new route.

(b) Regular use of the existing path. It is not disputed that the path is regularly used, but the vast majority of users must be those in pursuit of pleasure, and as a recreational path, the route, within reason, is not of vital importance. As a recreational path the new route is preferable being on the high ground, commanding fine views, providing a better drained surface, not being subject to ploughing and following an established farm road.

(c) Diversion will increase use of Mount Bovers Lane is already a public Mount Hovers Lane and cause right of way on foot. It is not our wear and tear on the footway. ecperience that a correct use of the right will cause wear and tear. (d) Existing path is part of an old This is true, but the diversion wilt S established system of paths 1a no way destroy this route. the leading from the Crouch to the new route on an established track would Thames. be easier to follow than the present route across an open field.

(a) Diversion is not necessary as There is no evidence that there has proposed new route La already ever been any public right of way a public right of way. over the new route. It is not shown on the definitive map of public rights of way. This objection relies on the notation on the 0.5. maps, which is no evidence that a E!2 right of way exists. In fact, 0.5. maps carry a disclaimer on public rights of way.

(f) Diversion will bring increased This is a personal objection by the use of private road to New one person, other than the landowner, England Farm, both by walkers having access from this private road. and horse riders. Horse riders could he excluded by gating S the road at its junction with Gusted Hall Lane, and providing a 'Kissing Gate' for pedestrians.

Members will recall that the grounds on which the application was made were that the diversion of the paths from crossing an open field onto an established farm track will secure the more efficient use of the land. This ground is not disputed by any of the objectors, and it would he nigh on impossible to do so. In any event it is not considered that the reasons for the objections as noted above outweigh the advantages of proceeding with the Order.

The Sixth Schedule to the Highways Act 1980 provides that where objections are made to a public path Diversion Order and not withdrawn, the matter shall be referred to the Secretary of State for the Environment, who shall either cause a Local Inquiry to be held or make inquiry through written representations. In view of the number of objections received and the obvious strong local feeling against the proposals, it is unlikely that further negotiations with the objectors would secure withdrawal of any of the objections. . RECOMMENDED That the 22 letters of objection be noted, and that the District Council of Rochford Public Paths Number 4 (Hawkwell) and 32 (Rochford) Diversion Order 1982 be referred to the Secretary of State for the Environment as an opposed Order. (7453)

. 000484 Agenda Item tI

ROCBPORD DISThfl1 COUNCIL

Development Services Committee — 15th June, 1932.

Report of the Director of Town Planning.

31] ESSEX &'ERUCTUIE PLAN

The Essex Structure Plan is the document of planning policies and proposals concerned with the way the County should develop up to about 1991. This was submitted by the County Council to the Secretary of State at the Department of the :Ehvironment for approval in Nay 1979 and was approved subject to a number of modifications in April, 1982. Historically planning control in the country after the last war began with the coming into operation of the Town & Country Planning Act 1947. In 1957 the County Council secured approval to its first Development Plan which was subject to review in 1964/1965. That review was approved by the Secretary of State in May 1976 and remains the Development Plan for the County. The Structure Plan which forms part of that Development Plan, has the effect of changing a number of policies and proposals. Principal amongst these are:— Population and Rousing

The Secretary of State has decided that 93,840 new dwellings should be provided in the County between April 1977 and 1991 end has introduced a new table (known as Table 10) as part of the Structure Plan setting out the scale and general location of provision to be made for that housing. The south east policy region of the County (i.e. Rochford, Scuthend and Castle Point) is an area of restraint where the only additional provision for housing is 750 units in Rochford. In this context "additicnal provision" means allooating land over and above that already allocated in the approved review of the development plan and it will be one of the prime functions of the Rcchford District Plan to identify locations and orcrainming for that housing. These units are intended to provide flexibility in meeting housing needs in the policy area; Bouthend has reached the limit of its potential for Uevelopment. Green Belt

Since 1961 the green belt policies applied in the district have been of an interim nature althout the Planning Authorities and the Secretary of State have acted as thoui those policies were approved.

The Structure Plan now confirms that the district shall contribute to the Metropolitan (London) (keen Belt.

—1— Procedurally this means that outer and inner boundaries will have to be defined in the District Plan. The Secretary of State has defined generally the outer boundaries by accepting representations by the Council and others that the green belt should go north to the River Crouch. The definition of the inner boundaries will be more contentious and considerations will have to include the provision of additional housing and industrial land and foreseen long-tent expansion which the Secretary of State sees as a necessary element of the green belt policy since he does not consider that a green belt should be used to protect land temporarily. This means assessing development needs after 1991 and will involve strategic consultations with the County Council.

Built Finvironment

Structure Plan policy 2 requires that new residential development should in general achieve the highest density compatible with local environmental considerations but expects that new estate development should normally achieve a density of not less than 12 dwellings per acre (o per hectare). This too is an area of policy where views will conflict, The District Plan will give the Council an opportunity to try to express local attitudes to densities.

Thiployment and Shoying

The employment strategy is to encourage economic growth, attract j ohs to the County, especially in priority areaa and broadly to stabilise the level of coniimiting.

Rochford District is included as a priority area where along with other districts, employment will be positively promoted.

Such promotion is being pursued as part of a County wide effort and proposals for seeking co—ordination in fostering local initiatives are dealt with in the report on Eployment Generation and Development Control included in this agenda. The allocation of additional industrial land to meet job total targets will be considered in the context of the District Plan. 50 acres are required.

The shopping policies will show no change to the areas already allocated. It mast be noted that there is a definite presumption against the use of industrial/warehousing premises or land for retailing purposes.

Natural Resources

The Plan aims to protect the Countyts natural resourpes from excessive further development. —2— El fl fl i n I) (1 U Complete preservation of all natural assets is not possible but the policies seek to retain high quality land in agricultural use, ensure that wildlife habitats are undIsturbed especially in the case of nature reserves and sites of special scientific interest. Through the policies detailed in the County$ a proposed Countryside Conservation Plan, Nature Conservation Zones will be protected and improvements in the visual quality of some of the rural landscapes are anticipated by co—operation with landowners.

The Structure Plan is essentially a 'written document with certain key diagrams to illustrate broad areas of policy; it is not meant to be a blue print for the use of land. Detailed control of the use of land is exercised by reference to the town maps and policies of the Development Plan and where the changes proposed by the Structure Plan are fundamental it is necessary to establish local plans for the purposes of development control. The changes envisaged by the Structure Plan especially in regard to additional lend being allocated for housing end industry, for defining the boundaries of the Green Belt and for policies for Nature Conservation justify the preparation of a local plan and anthority for this was granted by the Committee on the 8th December, 1981 when the Project Report for the Rochford District Plan was approved. The District Plan should be prepared on a statutory basis as quickly as possible and a report on the stage of progress reached ip referred to elsewhere in the agenda for this meeting of the Committee.

—3—

090487 ROCUFORD DISTRICT COUNCIL

Minutes of the Finance & Personnel Committee

At a Meeting held on 17th June, 1982. Present: Councillors J.A. Gibson (Chairman), G.E Alger, R.H. Boyd, W.H. Budge, T.H. Burt, Mrs. L.M.A. Campbell—Daley, E.E. Daley, T. Fawell, R.D. Foster, A.J. Harvey, D.R. Helson, P.3. Himfen, Miss B.G.J. Lovett, Mrs. J.M. Munson, R.T. Stephens, A.L. Tate, 3.?. Taylor, T.J. Warner and E.S. Whitworth.

Apologies: Councillor RH. Holman aal D.C. Woodas4.

Visiting; Counciflor J.A. Sheaf.

MINIJTES

334. Resolved that the Minutes of the Meeting held on 8th April, 1982 be approved as a correct record and signed by the Chairman.

MONITORING OF PERFORMANCE — MEETINGS OF 5TH NOVEMBER AND 28TH JANUARY

335. The Committee were satisfied that all necessary action had been taken. (21210)

FINANCIAL REPORT

336. The Committee adopted the appended report of the Director of Finance.

As regards the particulars of "Rating and Valuation", Members asked that a short item drawing attention to the advantages of using the Direct Debit method of payment be included in the next appropriate edition of Rochford News.

RECOMMENDED That the action of the Director of Finance in paying the accounts detailed in paragraph one of his report be confirmed. (708)

GRESTED COURT - CENTRAL HEAtING WORKS CONTRACT (Minute 300/82)

337. RECOMMENDED That th& following virement be approved

From To Amount

Pembroke House — Crested Court — Central £7,000 Central Heating System Heating Works Contract

(4169) (DF) ' MILL HALL, RAYLEIGH — ALTERATIONS (Minute 310/82) tY — 338. The Committee were asked to consider the financing of this scheme and the Director of Finance and Director of Technical

JtJi1gi fI \ %:Jn C) Finance and Personnel

Services reported that the costings over and above the £80,000 already provided in the capital programme, were as follows:—

Item Cost

Provision of portable stage 13,230

Stage Lighting (including spot bars, follow spots, colour wheels, ancillary lighting, production intercom and sound relay) 21,052

Concealed wiring in roof space and making good ceiling tiles 2,625

Construction of new control rOom on 1st floor (builders work) 9,030

Soundproof screens to sun lounge 6,825

Acoustical treatment of rear wall of Hall 2,362

Re—sealing Main Hall floor 1,250

Provision of lift for disabled use only and associated works, including extending existing offices. 36,000

Forming new door openings, repositioning equipment replacement and renewal ceiling tiles etc. 4,000

Total cost of works 96,374 External Quantity Surveyor's fees 5,000

TOTAL COST OF PROJECT £101,374

RECOMMENDED (1) That the following virement be approved

From To Amount

Castle Hall — Mill Hall — £12,000 Refurbishing Alterations

(2) That a auppletneneary capital estimate of £10,000, financed from the tolerance arrangements, be approved. (6643) (DF & DTS)

Sw 00 189 Finance and Personnel

RECOVERY OF GENERAL RATES — AUTFIORISED OFFICERS (Minute 85/81)

339. The Director of Finance reported on the need to revise the list of Officers authorised to act in the recovery of General Rates.

RECOMMENDED That the following postholders be authorised under Section 223 of the Local Government Act 1972 to conduct proceedings on behalf of the Council —

Post P.1 — Director of Finance Post P.3 — Principal Assistant (Revenues) Post V.5 — Chief Assistant (Income) Post V.26 — Senior Rating Assistant Post P.27 — Senior Rating Assistant Post P.29 — Rating Assistant Post V.32 — Rating Assistant (757)

EMPLOYMENT, INDUSTRIAL AND COMMERCIAL DEVELOPMENT - INITIATIVE OF LOCAL AUTHORITY (Minute 238/82)

340. The Committee noted that the following policies had been identified.

1) Continue to promote Youth Employment Schemes, Job Experience and Trainee Schemes.

2) Creation of additional Trainee Posts.

3) Assistance to industrial and commercial ratepayers in difficulty with rate payments.

4) Promote for Government consideration an industry/commercial Rate Rebate scheme or the reintroduction of industrial and commercial derating.

As regards (2) the Chief Executive reported on the success with the current trainee programme and that the Council might like to consider creating additional trainee posts at a later stage.

Members felt that generally, efforts were being concentrated on the promotion of new industrial development with little assistance being offered to existing industry. They welcomed the initiative of being able to assist firms with the payment of Rates and asked for a further report on (3) and (4) above.

RECOMMENDED That Officers report to the next meeting on the alternatives available to achieve (3) and (4) above. (28025) (DP & CE)

"4fl Finance and Personnel I UNIFIED HOUSING BENEFITS 341. The Director of Finance submitted the appended report on the revised benefits for recipients of rent or rate rebates, rent allowances or supplementary benefit. It was noted that amounts awarded under the new scheme would be fully reimbursed by the Department of Health and Social Security and that local authorities would also be able to claim reimbursement for all necessary development costs arising directly from its introduction.

The Computer Manager reported that a system was being developed by his staff to computerise the revised benefits arrangements.

Whilst Members were wholly in favour of the scheme in principle, they wondered whether this was just yet another example of the central government reducing its expenditure at the expense of local government.

RECOMMENDED (1) That the establ4shment of the Director of Viñince be increased by an additional officer on Scale 1/2

(2) That as soon as possible a comprehensive report be brought to this Committee, setting out the full financial and staffing implications of Unified Rousing Benefits. (28041) (DF)

JOINT WORKS AND SAFETY PANEL

342. Members noted the appended Minutes of a meeting held on 28th April.

CIVIC PRIDE 343. The Committee discussed the means at their disposal of I assisting the aims of the Chairman of the Council in promoting Civic Pride in his year of office.

The Director of Technical Services reported that it was proposed to improve the environment of car parks including tree/shrub planting and that Websters Way had been identified as a priority.

Members felt that it should be the general aim of the Committee to improve the quality of buildings under their control and that much had been achieved already with the improvements to the Council Offices at Rocbford and the Rayleigh Civic Suite. (610)

!!LP CERTIFICATION OF KNESS_AB29 Y344. Members noted the appended report of the Chief Executive.

000491 Finance and Personnel

RECOMMENDED That, for the interim period up to April 1983, P. the Council adopt the appended statement "Sickness Pay: Rights and Responsibilities" as its policy. (902) (CE)

CASTLE ROAD CAR PARK

Note: Councillor T.J. Warner disclosed a pecuniary interest by way of business relationship with the applicant and, being invited to remain in the meeting, took no part in the discussion or voting thereon.

345. The Director of Technical Services reported on a request from an adjoining landowner to Lake possession of one of' the car parking spaces so as to resolve a right of way problem on his site.

Resolved that the Director of Technical Services investigate this matter further and report thereon to the Policy and Resources Committee. (902) (DTS)

CHIEF EXECUTIVE'S SECTION — STAFFING — POST c4

346. The Chief Executive reported that he was allocating further duties to this post and recommended advanced increments in recognition of the additional responsibility.

RECOMMENDED That the salary of Post—holder C.4 be accelerated by two increments from 1st July, 1982 to reflect the increased responsibilities attached to that post. (P1?) (CE)

CAR PARK ATTENDANT — POST C.P.2. (Minute 216/82)

347. The Director of Technical Services reported on the progress towards full health of the holder of this post.

RECONNENDED That the period of the postholder's sick leave on half pay be extended to cover a period of 6 months and that this conclude the financial support the authority makes in accordance with the National Scheme of Conditions of Service for long term officers. (PF) (DTS)

Okztm&fl &0Q Cj /S ROCEIFORD DISTRICT COUNCIL

REPORT OF THE DIRECTOR OF FINAt1CE TO DIE FINANCE AND PERSONNEL COMMITTEE 17TH JUNE,_1982 1. Accounts Paid

&ccounts ainounttng to £14,361,015.96 were paid durtng March, April and May, 1982. The Committee's conCirmatton of payment is requested.

2. Capital and Revenue Estimates 1982/83 a) Epnditure Control 1982/83

To review the Capital Expenditure to date with the planned expenditure for the year. I

C&PITALPROCRM4ME 1982183

Comniittee Estimate Estimate to &ctual to Comparison of 1982/83 30/5/1982 30/5/1982 A.ctual to Estimate to 30/5/1982 £ £ £ £

PlanninServices Conservation Grants 50,000 8,333 310 8,023— 4

50,000 8,333 310 8,023—

FINANCE & PERSONNEL Rouse Purchase Loan 400,000 66,667 — 66,667— Car Parks 18,000 — — — Loans to Outside Bodies 25,000 25,000 6,000 19,000— 24 Grants to Outside Bodies 1,000 — — — — Vehicle Plant & quip. 98,000 71,000 70,342 658— 99 Staff Car Loans 60,000 10,000 7,318 2,682— 73

602,000 172,667 83,660 89,007—

Health and Housin1 Public Conveniences 11,000 — .— — Sewerage General 20,000 3,333 — 3,333— Provisions of New Dwellings 551,000 153,833 1,204 152,629— 1 Improvements & Repairs 256,000 6,500 5,780 720— 89 Land 80,000 — — — Improvement Grants 100,000 16,667 14,600 2,067— 86 Eloise tnsulation Grants 25,000 4,167 4,964 797+ 119 Delayed Schemes — 11,431 11,4311- —

1,043,000 184,500 37,979 146,521— Committee Estimate Estimate to Actual to Comparison of 1982/83 30/5/1982 30/5/1982 Actual to Estimate to . 30/5/1982 £ £ £ £

Leisure Services Sports Halls & Swim Pools 364,000 39,833 74,981 35,146+188 Community Centre 308,000 1,833 2,840 1,007+155 Public Halls 92,000 — — —

764,000 41,666 77,821 36,155+

Policy & Resources Rochfonftóiputer Centre 84,000 14,000 796 13,204— 6

84,000 14,000 796 13,204— .

Development Services Land & Property Purchase 140,000 23,333 — 23,333— — Highways General 6,000 — — — —

146,000 23,333 — 23,333— —

Crand Total all Committees 2,689,000 444,499 200,566 243,933— 45

b) Capital ipenditure_Controj_1%lf8

The final expenditure figures for 1981/82 monitored against the revised budget with the original estimates shown for information, are set out below: S Committee Estimate Revised Est— Actual Comparison of 1981/82 imate 1981/82 1981/82 Actual to Revised Estimates £ £ £ £

OevelqRment Services Land & Prop. Purchases 27,000 2,567 24,433— 10

27,000 2,567 24,433—

S 00 049 Committee Estimate Revised Eat— Actual Comparison of 1981/82 [mate 1981/82 198 1/82 Actual to Revised Es t iinatas £ £ £ £

FINANCE & PERSONNEL — House Purchase Loans 4,000 2,224 1,7 76— 56 — Loans to Outside Bodies 16,000 16,000 too Grants to Outside Bodies — 6,000 6,000 100 — Office Equipment 1,000 1,305 305+ 130 Car Parks 24,000 21,000 1,910 19, 0 90— 9

24,000 48,000 27,439 20,561—

HEALTH & HOUSING PubtiThonveaiences 1,000 — 448 448+ — o Sewerage General 77,000 50,000 29,014 20,986— 58 Prov. of New Dwellings 1,508,000 1,341,000 1,347,813 6,813+ 101 tmpts. and Repair 96,000 93,000 57,204 35,796— 62 Rag. Associations — 34,000 14,613 19,381— 43 Municipa 11 sation — 18,000 12,653 5,347— 70 Improvement Grants 115,000 115,000 116,343 1,343+ 101 Home Insulation Grants 25,000 29,000 31,738 2,738+ 109

1,822,000 1,680,000 1,609,826 70,174—

o includes Supp. Estimate of £3,700 (ruin 632/81)

LEISURE SERVICES Rec. Grounds & 0.5. 1,000 11,000 11,776 776+ 107 Community Centres 375,000 287,000 290,918 3,918+ 101 Sports Halls 997,000 903,000 819,389 83,611— 91 Nursery 1,000 4,742 3,742+ 474

1,373,000 1,202,000 1,126,825 75,175—

PLANNING SERVICES Conservation Grants 50,000 20,000 22,604 2,604+ 113

50,000 20,000 22,604 2,604+

TOTAL 3,269,000 2,977,000 2,789,261 187,739— 94

I C 3. Insurance

a) Claims

To report the claims made3 settled and outstanding. There have been 16 claims made and 25 claims settled since the last report.

SETTLED Outs tandin Risk Total No. of Claims Amount Claims Claims

Motor Vehicle 4 19 1443.00 24 Third Party 10 5 97.56 42 Other 2 1 52.00 iS

1) Accidents to Moor Vehicles

To report the accidents involving Council Vebicl.eq which have been notified to the Insurance Company since the lest report.

Estimated amount Date of Accident Vehicle of Dama&e Remarks

4.3.82 JPU 317V £88.00 ÷ Trade Parts Vehicle struck whilst left vacant.

18.3.82 NEV 32V £74.00 Struck by TP vehicle

20.3.82 XTW 363ti1 £25.00 Parked vehicle broken into clock stolen.

30.1.82 ALIt 8473 £60.00 Shattered Windscreen.

4. Rating and Valuation

(a) Rateable Value

The rateable value of the District has increased by £68,127 increasing the total to £10,294,696 since last reported to the Committee.

(b) Rate Recovery, Magistrates Court and Bailiff Action

To report the number of cases for the recovery of the General Rate taken up to 31st May, 1982.

No. of Summonses No. of Distress No. of Distress No. of Applications Warrants Obtained Warrants passed for Committals to Bailiff Outstanding

NIL NIL 23 5

Cc) Collection of General Rates for period to 31st May 1982

1982/83 1981/82 Total Collected % of Rate Billing Total Collected % of Rate Billing ______Debit ______Debit £ £ £ I 3,461,429 26% 3,011,028 26% — 000436 (d) Rate Rebates Granted to 3lst Nay 1982

No. Granted Amount Average Granted Rebate £

Owner Occupiers and Private Rented Properties 3170 213,194 67.25 (six months)

Local Authority Dwellings 637 10,767 2.38 per week

(e) Rent Rebates and Allowances Granted to 31.5.82

No. Granted Average Weekly Amount

Local Authority Dwellings 640 7.55

Private Dwellings — Furnished 2 6.73 — Unfurnished 239 6.30

(f) Methods of Payment

The total number of all hereditaments in the Valuation List as at 1st April, 1982 was 30073. 49% of this total i.e. 14617 have elected to pay by monthly instalments and are analysed below:—

Method of Monthly Payment Number % of total % of total monthly all heredit— method aments

12 months by Direct Debit 9617 66 32 10 months by Instalment Books 4100 28 14 10 months by Standing Order/Giro 900 6 3

100%

5. Income

To report the income received (excluding General Rates) over the main heads:

Type Income 1.4.82 — 30.5.82

General 385,950 House Purchase Loans 297,041 Rousing Rents 443,101 Government Grants 651,798 Invested Loans Repaid: Principal 1,145,000 Interest 839 Loans Raised 3,499,850

6,423,579

OU497 6. Loans Pool

(a) Loans Pool Transactions As a result of borrowing on Local Bonds, repayments on other long—term loans due of approximately £2,000,000 have been possible without further financing, the balance being met from temporary borrowing within the statutory limits. Mitch uncertainty exists in the market at present, largely due to the Falklands situation and long—ten rates have remained relatively high. The flexibility available on temporary funds as a result of Bond receipts has avoided having to borrow long term at these rates.

(b) Analysis of Loans held •in koas Pool as at 2nd'June 1982.

£ Av. Rate of mt.

Mo rt

PWLB 7,358,533 32.79 10.28 Other 261,225 1.16 5.93

Bonds

Negotiable 150,000 0.66 11.00 Mortgage 7,450,000 33.19 14.27 Local 2,325,350 10.36 13.06

Stock 1,000,000 4.45 12.00

Temporary 3,902,000 17.39 13.40

22,447,108 100.00 12.47

As Members are aware the Council recently embarked on an advertising campaign for Bonds and set out below are details of the amounts received for 1981/82 • and 1982/83 to date: ___Amount —Rate —--U-—— of Interest

Up to 31st March 1982 61,650 13 16,450 13¼ 22,700 13½ 340,100 13¾ 111,800 14 306,600 14¼

Total to 31/3/82 859,300 13.89% Average

1st April to 31st May 23,500 13 679,900 13¾

703,400 13.72 Average fl848 Therefore the recent campaigns have resulted in income of £1,562,700 at an average interest race of 13.81% and an av-±rage liFe of 325 years. The a estimated savings made on long term money market transact tons are detailed w below:—

The average cost of 3.25 years oil L'v 1l)PtrJ iarket For the period has been approximately 14.5%.

Interest Saving

Coat on Money Market 1.5m @ 14½% x 3.25 years £706,875 Cost on Bond Market l.5m @ 13.81% x 3.25 years £673,237 £ 33,671

Less Advertising Cost

Cost of Mvertising 9,800.00 Less Honey Market Brokerage 2,925.00 Total estimated saving to the authority £ 26,763

7. Assisted Car Purchase Loan Scheme

In accordance with Minute 200/74 the following Car Purchase Loans have been approved since the last Coimnittee Meeting and are reported for information:—

Name Designation Amount £

B.R. Pooley Senior Planning Assistant 2080.34 C.G. Burton Rousing Assistant 536.00 S.J. Neville Environmental Health Officer 2600.00 1.1. Crowe Housing Assistant 1300.00 P. O'Brien Senior Audit Assistant 2880.00 .

wa 00M9.9 Agenda Item 10

ROOBIORD DISTRICT COUNCIL

FINANCE & PERSONNEL COMMITTE — flJTTNE 1982 UNIFiED HOUSING BENEFITS

REPORT OF ThE DIRECTOR OFTiIANGE

INTRODUCTION The Director of Finance reports the introduction of revised benefits for the recipients of rent or rate rebate, rent allowance or supplementary benefit. The Social Security and. Housing Benefits Bill, which is in its latter stages through Parliament, seeks to institute a Unified Housing Benefits scheme so as to cover the aforementioned allowances to persons on low income. The Bill itself merely provides a broad framework of the legislation with the detail being sketched in at a later stage by way of statutory instruments, orders and regtzlat ions. However, Circular 113(82)1 was received mid-Nay end it contained details of the transitional arrangements to be adopted. tbcler the terms of the arrangements, the Government intends to reduce the staff of the Department of Health & Social Security (DHSS) by 2,000, through the transfer of tne housing element of supplementary benefit pa'ments to local authorities. The amounts awarded under the scheme wifl be fully reime bursed. by TESS. IIDcal authorities will also be able to claim reimbursement a for all necessary development costs arising solely and directly from the intro- V duotion of Unified Housing Benefits, eg., training costs, modification to computer programs, equipment aM fun2iture, together with direct staff costs incurred in operating the scheme. The Circular states that net additional running costs are not generally expeoted to arise diming the perIod November 1982 — April 1983 when the interim scheme is in operation, since authorities are likely to achieve savings through improved cash flow and reductions in the scope for rent arre,s, to offset the additional costs of the setting up arrangements. This aspect will be very closely monitored and. a claim made on DHSS if the savings do not achieve the level expected.

SCHENE Housing benefits will be introduced from 22 November 1982 for si.pplementary benefit claimants who themselves, or their spouses, are solely responsible for accommodation provided by a local authority and whose household contains only a —2— W

people dependent upon the claimants' income and whose supplementary benefit entitlement exceeds their rent and. general rate liability combined. This category of claimant will be entitled to receive ioo% rebate of eligible rent and rates from this authority. They are to be known as "Pesported" cases. Other claimants 'who fall outside the "It.ssporb" category will receive benefit in the normal way from the BESS until April 1983, when this further category of claimant will also be transferred to the local authority for determination of benefit. ___ . The efficient transfer of cases front supplementary benefit to the Unified Rousing Benefits Scheme will depend upon close and. effective liaison arrangements between the BESS and the Council • The local BESS office has a liaison officer and. I have designated from my existing staff a Senior Bating Assistant (Post 27) to be the liaison officer for Rochford. Officers of v Directorate along with senior staff of the Director of Health & Housing and the Computer Centre have formed a working party to determine the far reaching implications of the introduct ion of UBB.

One of the primary factors to be determined is the caseload to be transferred from the BESS to this Council, both on an. initial basis (November "passport" cases) and ultimately in. April 1983. I am informed that the BESS have carried out a 10% sample test of their existing caseload which revealed the likelihood of some 1000 "passport" oases being referred to this authority in November 1982 and a further 1500 to 2000 cases in April 1983. However, these figures are only preliminary estinntes and after discussions with other authorities it is apparent that the workload may be significantly higher. mbers will be aware that at present my four rebate staff deal with some 4800 cases analysed as follows:— Rate Rebates (Private owner occupiers) 3240 Bate Rebates (Local Authority Dwellings) 640 Rent Rebates (local Authority Dwellings) 650 Bent Allowances (Private landlords) 270 Total cases as at 31 .3.82. 4800 wa 000501 —3--

The current economic climate, together with the ever increasing ninber of Housing Association properbies built in the District swell these numbers annually and by April 1983 there could well be some 5000 cases on our files without taking into account any DHSS transfers.

SYsT

My- senior officers in their attendance at professional meetings on Unified Housing Benefits, have repcrted. varying degrees of staffing levels in rebate offices, at present varying from 300 cases per officer at one Inner London Borcui, to well over 1000 oases per officer. At HoolTiford, both rent and rate rebates are dealt with utilising a computer system which enables each of my rebate officers to carry a workload of approximately 1200 cases.

'The Computer Centre is now working on a new system to deal with the additional workload created by the scheme. The development of the terminal link facilities which were approved as part of the Centre ts budget for 1982/83 will ease consider- ably the staffing impact of the legtelation by enabling staff to have direct access to the computer. One of the provis ions of the Bill reQuires an authority to process and advise the claimant of their entitlement to Housing Benefit within 14 workingdays of receipt of an applioation and whereas this would present my staff with little or no problems for the majority of the year, it will be appreciated that at peak processing times (January to March and September to Ootober) this new provision could cause acute problems and needs to be borne in mindwhen assessing the manpower Implications.

SThFflNG flPLI0ATI0NS The main difficulty in assessing the staffing provision required under the scheme is that the ultimate workload cannot be determined fully until early in 1983. However, it is apparent that there will be around 1000 oases to be dealt with under the "3assporting1' arrangements mentioned above from November 1982, and. a considerable amount of groundwork also needs to be carried, out in preparation for the full impact of the soheme in April 1983. It will be necessary, therefore, to present a further feport to this Committee when a firmer indication of numbers is known. This report will be comprehensive in nature covering not • only the implication for rebate administration within the Finance Directorate, but also bhe effects on the Council's tent coflection procedures. -4- 1 As mentioned, above, a liaison officer has already been appointed from 'y existing staff at no additional cost to the authority. However, it is necessary to release him from a number of his nornal day to day duties in order to devote ti to Unified Housing Benefits and. with the approach of the second half-year rebate applications, additional staff will be required to undertake these duties ath also assist in the setting up procedures. Initially, it is envisa€ed. that a Clerical Assistant on salary grade Scale 1/2 will be sufficient to cope with the additional workload.

I • That an additional officer be appointed on salary grade Scale 1/2. 2. That as soon as practicably possible a comprehensive report be brou.it to this Committee, setting out the fufl financial and staffing implications of Unified Housing Benefits.

a 009503 4genda Item ii

ROCUFORODI STRI CT COUNCIL

FINANCE AND PERSONNEL COMMIflEE — 17TH JULY, 1982.

REPORT OF THE JOINT WORKS ANT) SAFETY PANEL

At a Meeting held on 28th April, 1982. Present:

Representing the Council Side:—

Councillor A.J. Harvey (Chairman) and J.A. Gibson.

Rqpresenting the Work Side:—

Messrs. J. Campbell, 3. Bowls and P. Venus.

Also in Attendance:—

Mr. T. Wright of N.U.P.E.

Apologies:

Councitlor Mrs. !4. Garlick, W. Cocks and N. Mackie.

MINUTES

66. The Panel approved the Minutes of the Meeting held on 3rd March.

MR. T. CHRISTIE

67. The Panel noted that Mr. Christie had now retired from his position within the Union and the Chairman paid tribute to the work that he had done for the men over the years.

DEPOT TELEPHONE

68. The Panel noted that the second emergency line was to be withdrawn so that the extension could be reinstated in ths Carpenter's Shop and Parks Foreman's Office.

REVIEW OF BONUS ARRANGEMENTS

69. The following package was accepted by the Works Side

(I) An increase from £13.50 to £18.50 per double—day for double collections at flank Holidays, other statutory days and any extra days granted by the Council.

(II) Payment of a standard £3 per day per man for short crew working. 1. (III) To re—study tradesmen and any increases in bonus to be back—dated to take effect from 1st April, 1982. a Joint Works and Safety Panel w

(IV) To increase Parks Employees Bonus from £27 to £30 per week, subject to a statement of work content between 1982 and 1983.

(V) Further discussions to be held upon the question of the introduction of the 39 hour week in November of this year.

The Council would not accede to the Work Side's request f or:—

(1) Payment of'attendance allowance.

(11) An increase in basic rates over and above that agreed at national level.

(III) Merger of Street Sweepers with the Refuse Collection Service.

EMERGENCY TELEPHONES

70. The Chief Executive reported that, arising frow a request from the Staff Side, the Council had agreed a revised procedure whereby Securicor would receive all the Council's out—of—office hours emergency calls and call out the appropriate Duty Officer.

CLEANSING SUPERINTENDENT

71. The Works Side wished to place on record their appreciation of the Council's decision in this matter.

72. DATE OF NEXT MEETING — WEDNESDAY 16Th JUNE, 7.30 P.M. At, - ROCHEORD DEPOT P .

S ROCHFDIU) DISTRICT COIThICIL

FINANCE & PERSUNIThIL CONNITTEN 17th JWIE 1982 )B.T OF TUE CHIE$' EXECUTIVE SEI-CEaiTIPICATION OF SICZXFS ABSENCE

With effect from Monday 14th June, a system of self—certifioatinn for sickness benefit purposes has come into operation and from that date, general practitioners will no longer issue private certificates for occupational sick paid schemes.

Under the new arrangements absences up to and including the first 7 days (including Sundays) of any incapacity will be certificated by the individual employee. Thereafter a Doctorts statement will be requirt3d.

This new arrangement is only the first step towards employers having the ft-fl responsibility for administering short—term sickness benefits and these chan o will cone into effect in April 1983. This will inevitably involve setting up new procedures nd administrative processes. However, it has been necessary to oonsider,for the interim period,reved working arrangements to deal with self- certification and in doing so a number of areas have been identified which will require particular attention. These are:—

1. The application of a comprehensive system for recording sickness absences within each Directorate.

2. A clearly established system for t1 monitoring of information.

3. A well identified policy of the Authority and its treatment of short—term abeences.

4. A clear etatemet of the basis of sickness reporting to all employees.

5. Policy guidelines to all levels of management and supervision on the operation of sick pay schemes.

whilst it is important not to overestimate the impact of the self—certification arrangements. It is necessary to recognise that the responsibility for mininising abuse of the new system is now clearly laid on employers and properly supervised control is therefore essential.

Each Directorate will maintain comprehehsive sickness records and will also retain on each employees' personal record, full details of all periods of absence for sickness. This information will also be relayed to the Direotor of Finance, as is the present practice, and will be closely monitored by Internal Audit. In considering the Council's policy and procedure on its treatment of short—term absences, a draft form of statement to employees prepared by the Local AuthoritiecSw Conditions of Service Advisory Board has, subject to certain amendments, been accepted as the basis for this statement for the interim period up to April 1983.

Attention needs to be drawn however to certain aspects of the scheme tich may not be immediately apparent from the employees' statement.

i Bonus arrangements — with the introduction of self—certification for bonus earning employees, it may now be argued that there are no periods of tin- certificated leave and that bonus should therefore be paid for all periods of sickness. At the present time, bonus is not paid for the first three days of any sickness period unless a medical certificate is obtained and in fact this is obtained in about 50% of cases. In the employees' statement therefore, reference to non-payment of bonus, as included in the original LACSAB draft, S has been deleted.

ii Home visiting arrangements — it is considered desirable to include within the scheme provision for a home visiting arrangement by Senior Officer. It is envisaged that implementation of this arrangement would be at the discretion of individual Directorates. It is essential that Officers appointed for this duty are selected with great care and details of any such visits made should be treated as confidential and retained with the Officer's personal records file.

iii Repeated short—tern absence — \Qhere there is any doubt as to the genuineness of periods of absence through sickness, the Authority baa two alternatives which it may pursue. The first is to require the employee concerned to undert a full medical examination, either through his own Dcc tor or with the Council's retained Doctor. The second alternative is to withhold payment of any further benefits, in which case the empjoyee then has the right of appeal to the Department of Health and Social Security who will adjudicate.

It is considered that until the Authority's suspicions of a full claim have been confined that it will be morally wrong to cause unjustified hardship by with- holding payment and that the first method would be preferable. Medical examinatio should however be carried out by the Council's own Doctor and not the employee's

iv Instruction to supervisory staff — all supervisory staff have been given detailed instructions upon the Council's policy with regard to sickness absences and they have been instructed to explain the statement to the employees under their/ a

000307 supervision in order to ensure that there is a clear understanding, at all levels of the Council's policy and. procedure. v Consultation with Unions - the statement in no way restricts or amends any of the employee's terms and conditions of service but an advance copy was forwarded to the appropriate Union representatives of NkLGO and NDPE prior to general circulation to employees.

PEC0D4ENDED: That, for the interian period up to April 1983, the Council confirms its adoption of the attached statement entitled. 'Sickness Pay; Rights and Responsibilities" as its policy for treatment of short—term absences.

SJP/JL 10.6.82. OODSflS ROCHFORD DISTRICT COUNCIL

Sickness Pa_yt Rights and R_ponsibilities.

General

Your terms and conditions of service are as determined under the National Joint Council for Local Authorities (Manual Workers). Under that scheme there is an entitlement to sickness pay having fulfilled certain conditions of qualification and notification. In outline, the scheme is a supplement to the State National Health Insurance Benefit and is designed to ensure that in accordance with the allowances set out below you will receive no more than your normal weekly wage during periods of absence.

Sickness Periods

The sick leave periods indicated below are not an annual entitlement but are maximum periods for which payment of an allowance may be made in any period of 12 months, for a period of actual sick leave, and subject to the provisions contained within the National Joint Scheme.

Full—pay Half—pay

After o months' but less than 1 year's service 4 weeks + 4 weeks After 1 year's but less than 2 year's service 9 weeks + B weeks After 2 year's but less than 3 year's service 13 weeks + 13 weeks After 3 year's but less than 4 year's service 16 weeks + 16 weeks After 4 year's but less than 6 year1s service 20 weeks + 20 weeks After 6 year's service 26 weeks ÷ 26 weeks

Normal weekly pay for sick pay purposes does not include casual overtime and full national insurance benefit to which you are entitled is taken into account when calculating sick pay. You are not entitled to claim sickness pay under this scheme if your incapacity stems from your own misconduct, injury while working for someone else or in other gainful employment in your own time, and injury while taking part in professional sport. This scheme will also apply, pro rata, to part time employees who are employed for more than 15 hours per week. The full details of the scheme are contained in the Handbook, a copy of which is available for your inspection on request.

Notification

First day: If you are sick you must notify your supervisor as soon as possible, and in any event by not later than 10.00 am, on the first day of absence. A telephone call from you or a relative or friend will be sufficient. You should give some detail of the nature of your ailment and indicate your likely period of absence.

Fourth day: If you are unable to return to work after a further two days you must notify your supervisor of your continuing ill health. -2-

Four, Five If you are sick for 4, 5 or 6 days, in addition to the or Six days: local authority sick pay, you are entitled to claim state sickness benefit. For this you must:—

* get the claim form. It is called the "New Sickness Benefit Claim Form". It is available from doctors' surgeries, local hospitals and BlISS offices;

* fill it in on whichever is the last day of sickness; * send it to the 01153 office as quickly as possible. 01185 will assess your entitlement to benefit and send it to you direct.

More than If you are sick for more than six days you should fill in six days: the claim form and send it to DFISS. You must also visit your doctor immediately and submit his medical statement to your departmental superviso'r as soon as possible after that visit.

Continuing You must submit medical certificates as often as required sickness: for state benefit purposes. These certificates should be sent to' the departmental supervisor. They will then be sent to DHSS.

Returning When you are fit to return to work and have been absent for to work: more than a week you must obtain a final statement from your doctor that you are now fit. You should submit the statement to your supervisor.

In addition, you will be required to sign a copy of the form (attached) which covers the first seven days of your absence.

Full details of all periods of sickness, together with the certified certificate, will then be retained on your personal record file.

It is very important that you comply with the regulations as set out above. If you do not there is every possibility that any allowances to which you are entitled will be delayed. Also if you submit any false information as to your incapacity it will be treated as gross misconduct and may lead to instant dismissal.

Each department will appoint a senior visiting officer to carry out home vists, and this officer may be expected to call upon you during your home confinement.

wa 000510 —3-.

Repeated Short—term Absences Although you are not ordinarily required to submit a doctor's statement until you have been sick for six days, in certain circumstances you may be required to submit such a statement from the first day of any absence. The Authority will pay for the statement if a fee is charged. In addition, the Authority may require you to submit to a medical examination by a doctor nominated by the Authority in these same circumstances, to determine whether there are sufficient reasons for your repeated short—term absences and whether you are medically fit to continue in your present job.

If there are doubts as to the reasons for your ansence it will be treated as a disciplinary matter and dealt with under the existing procedure. You will have the normal rights of appeal under that procedure.

Long—term Sickness

Where you have been ill for a long period and have exhausted your allowances under this scheme you will still be entitled to state benefits. You should enquire as to what these are at your local BUSS office. When you have exhausted your allowances the Authority will seek medical opinion as to your fitness to resume your duties. Where you are declared medically unfit you may be offered alternative employment of a lighter duty nature or you may be retired on the grounds of ill— health. Where you are declared fit the Authority will seek to have you return to work as quickly as possible.

Holiday Sickness

In the event of a period of sickness occurring during a holiday leave period, a medical certificate will be required from the first day of sickness If a claim is to be submitted. Completion of a certificate will also be required for the first seven days of sickness.

Conclusion

This statement contains some of the main provisions of the sickness pay scheme as they affect you in notifying the Authority, your allowances and the procedurees to be followed for claiming under this scheme and the State scheme. It does not include every provision in the National Agreement. tf you have any questions on this or the agreements contained in the Handbook, please contact your supervisor.

ai I PRIVATE & CONFIDENTIAL

SELF—CERTIFICATION FORM

This form should be completed by an employee returning to work after sickness absence, in the presence of the supervisor or other senior officer. It should account for:—

(a) absence of up to seven calendar days; (b) the first seven calendar days of any longer absence (even where a doctor's certificate has been provided);

When completed the form should be passed to the supervisor.

Please note that the provision of any false information may result in disciplinary action being taken, including the possibility of dismissal. . SURNAME: ...... • $

FORENAME: ......

SECTION/DEPARTMENT.

I certify that I was unable to attend work due to sickness on: (please state the dates)

The reason for my absence was: ...... $.$... I

Name & Address of your Doctor (who may be contacted if necesssary)

Name:

Address: . . .

Signed: ...... Date:

• ••...... •••. Date Supervising Officer.

aw 000512 ROCHFORD DISTRICT COUNCIL

Minutes of the Policy and Resources Committee

At a Meeting held on 22nd June, 1982. Present: Councillors A.J. Harvey (Chairman), E.H. Adcock, M.N. Anderson, R.H. Boyd, W.ll. Budge, Mrs. L.M.A. Campbell—Daley, t.K. Cope, T. Fawell, R.D. Foster, J.A. Gibson, D.R. Nelson, R.H. Holman, Mrs. Jo Jones, F.E.G. Jopson, Miss B.G.J. Lovett, Mrs. J.M. Munson, R.A. Pearson, J.A. Sheaf, C. Stephenson, A.L. Tate, B. Taylor, T.J. Warner and D.C. Wood.

Visltipa: Councillors B.A. Crick and E.E. Daley.

MINTJTES

348. Resolved that the Minutes of the Meeting of 20th April be approved as a correct record and signed by the Chairman.

MONITORING OF PERFORMANCE

349. (A) POLICY AND RESOURCES COMMITTEE — MEETINGS OF 16TH DECEMBER, 16Th FEBRUARY, 2ND MARCH AND 9TH MARCH

(B) COUNCIL — MEETINGS OF 22ND DECEMBER, 2ND MARCH AND 16Th MARCH

The Committee were satisfied that all necessary action had been taken. (21210)

MINUTES OF COMMITTEES

350. The Committee received the following Minutes.

RECOMMENDED That the amendments indicated below be adopted.

Committee Date Minute Nos.

Planning Services 20th May 265 — 274 Health & Housing 25th May 275 — 300 Services Leisure Services 27th Nay 301 — 311

Add "Councillor A.J. Iarvey" to those apologising for absence.

Development 15th June 312 — 333A Services

(A) Naming and Numbering of Streets (Minute 315/82)

Amend to read "Roads 6 & 7 — Sudeley Gardens."

(B) Development Control Policy in Green Belt (Minute 332/82)

Amend Recommendation to read "That, pending any further

Gn5n Policy and Resources

alterations to policy in the Rochford District Plan, the following be exercised as the Development Control Policy for residential properties in the Green Belt:—".

Amend Minute number to 333A.

Finance & Personnel 17th June 334 — 347

PANEL REPORTS

35L. It was noted that the Audit Panel Meeting of the 14th June had been considering the structure for the Leisure Services Section and that a final report from Price Waterhouse was awaited so there was, as yet, no report of the meeting.

RECOMMENDED That the following appended reports and the recommendations contained therein be adopted.

Panel Date

Community Centres 29th April Chairman's 19th May Audit 26th May.

CIVIC PRIDE

352. Members considered that it was not for this Committee to initiate but to arbitrate and allocate resources between the spending CommIttees. (610)

EMPLOYMENT, INDUSTRIAL AND COMMERCIAL DEVELOPMENT — INITIATIVE OP LOCAL AUThORITY (Minute 238/82)

353. Again, the Committee was of the opinion that it was not for it to initiate but to resolve any difficulties arising between Committees. (28025)

APPOINTMENT OF REPRESENTATIVES

354. (A) Silver Jubilee Centre Management Committee (Minute 263/82)

RECOMMENDED That Councillor Miss B.G.J. Lovett, Vice— Chairman of the Council, be appointed as the second representative of the Council to this body. (13825) (DLS)

(B) St. Nicholas Church, Great Wakerin1

RECOMMENDED That Councillor F.B.G. Jopson be nominated to represent the Council on a Committee established to raise upwards of £50,000 for the repair of the tower. (216) (DLS)

00115fl Policy and Resouces

The Chief Executive reported that the Panel expected to complete distribution of the Appeal Fund within the next 6 months or thereabouts.

RECOMMENDED That the Action Panel for the Disabled be reconstituted with the same membership for 6 months or thereabouts to complete distribution of the Appeal Fund. (854) (OLS)

USE OF MEMBERS' ROOM

355. The Chief Executive reported that, arising from the need to maintain confidentiality for discussions in the Council Chamber, representatives of the press had been invited to join Members and Officers in the Members' Room both before and after meetings. (27620)

DISTRICT MEETING OF LOCAL COUNCILS

356. The Chief Executive reported that the meeting would be on the 28th June at Hockley Parish Hall when matters of local interest would be discussed with all Parish Councils present. The District Council was invited to send representatives.

RECOMMENDED That Councillor A.J. Harvey, accompanied by the Chief Executive, be appointed to represent the Council at this meeting. (11693) (CE)

CIPFA CONFERENCE, HARROGATEJ 1982

357. The Committee noted a full report from the Council delegates. There had been a high standard of papers on wide—ranging subjects intended to provoke further debate. The final session included a warning from the Minister for Local Government that some would say that a very high price was being paid for Local Government freedom if it appeared that the economic recovery of the whole Country was being jeopardised by the failure to control Council spending. It was clear that Councils faced an extremely difficult rate— making process in l9&3/84.

RECOMMENDED That the 1983 CIPFA Conference at Eastbourne be attended by Councillor D.C. Wood and Councillor A.J. Harvey. (218) (CE & DF)

A.D.C. ANNUAL MEETING AND CONFERENCE 1982

358. Appended to the Agenda were motions selected for inclusion on the Annual Meeting and the Conference Agenda.

Whilst there was general support for the motions as

printed,, @KflL4 & Policy and Resources

it was felt that the delegates should be allowed to exercise their discretion after hearing the debates1 (1531)

A.D.C. — ELECTION OP COUNCIL

359. The Chief Executive reported that the nomination of Councillor A.C. Parsonson J.P., of Colchester Borough Council for a casual vacancy had been supported.

RECOMMENDED That the support of the nomination of Councillor Parsonson be confirmed. (1531) (CE)

INFORMATION FOR NEWCOMERS TO TIlE DISTRICT

360. The Chief Executive reported on a need to supply detailed local information for new residents. Such information could include the Rochford News and Guide, lists of Schools, Doctors and other Voluntary Organisations, bus and train timetables etc. It was also proposed to send a greetings card to electors on attaining their 18th Birthday.

RECOMMENDED That the Council adopt the practice of providing each new resident with an information package and sending greetings cards. (22219) (CE)

STANDING ORDERS 18 & 31 — CIIAIR}IAN'S ACTION (Minute 556/81)

361. The Chief Executive reported that it had been established that there was no power in law for the Council to delegate any of its functions to a Chairman acting alone although there was provision for such delegation to a single officer.

RECOMMENDED (1) That Standing Order 18 be rescinded and the foll6[ng substituted;—

"The Chief Executive, after consultation with the Chairman of the Council, the Leader of the Council and the Chairman of the appropriate Counmittee, or the appropriate Vice—Chairmen, be empowered to act on behalf of the Council on any matter which will not admit of delay. All such actions shall be reported to the next meeting of the appropriate Committee."

(2) That Standing Order 31 be rescinded. (4500) (NT)

DEEMED PLANNING CONSENT

362. (A) Comjter Centre Accommodation

The Committee noted the following extract from the Minutes of a meeting of the Computer Panel held on 26th May, 1982.

"In reply to a question regarding the future development wa 000SJG Policy and Resources

proposals, the Computer Manager reported that present limitations on the accommodation available to him prevented him from appointing the additional staff approved by Council. and he was concerned that, as a result, both future development and maintenance of current systems would be severely limited. The Chief Executive reported that negotiations were in hand for the purchase of 17 South Street which, when adapted, would release further accommodation within the Computer Centre at present occupied by the Audit Section. A number of enquiries had been made in order to find alternative temporary accommodation within the Rochford town centre, but without success.

In the circumstances, and in order to prevent any further hindrance to the Computer Centre's development programme, immediate steps should now be taken to provide suitable temporary accommodation and the Chief Executive was authorised to proceed in obtaining a tportakabin? structure to be erected within the Back Lane car park.

The Director of Finance reported that the cost of hiring this building could be met from the Administrative Buildings budget.

It was agreed that, for the purposes of Regulation 4 of the Town and Country Planning General Regulations 1976 permission be sought to site a single storey 'Portakabin' building for a period of 17. months on land forming part of the private car park at Back Lane, Rochford."

The Chief Executive reported that estimates were being obtained.

RECOMMENDED That authority be delegated to the Chief Executive to authorise expenditure up to a maximum of £5,000. (ROC/380/82) (CE)

(B) 17, South Street, Rochford (Minute 246/82)

RECOMMENDED (1) That, for the purposes of Regulation 4 of the Town and Country Planning General Regulations 1976, permission be sought for alterations and a change of use to office purposes.

(2) That Listed Building Consent be also sought with regard to the above proposals. (17401) (CE)

COUNTY COUNCIL SERVICES — ADMINISTRATIVE ALTERATIONS

363. The Committee considered the appended report of the Chief Executive. From Members' personal knowledge, it was apparent that some caution was needed in any approach by the Council because some of the ideas were, as yet, nebulous.

RECOMMENDED That the recommendations in the report be adopted subject to the addition of a fourth recommendation as follows:—

(4) That the Chairmen and Vice—Chairmen of the Council Poliçy and Resources

and of the Policy and Resources Committee represent the District Council in any discussions with the County Council. (16594) (CE)

PARISH STATUS FOR RAYLEIGH

364. The Committee had before it a very full exposition prepared by the Chief Executive covering the history of Local Government generally from the 8th Century, through the creation of the Hundreds in the 10th Century, the creation of Unions and later Districts in the 19th Century and the Urban Districts in the 20th Century. Through all this 1,000 years, Rochford had been the name of the administrative area and the tradition was continued by the Secretary of State when he settled the name "Rochford District Council" at Local Government Re—organisation in 1974.

The report referred to correspondence from Rayleigh Ratepayers Association urging the formation of a Parish Council for Rayleigh, the suggestion of a County Councillor that the District should be re—named Rochford and Rayleigh District Council, the idea of a Town Council or Community Council status and spelt out problems and procedures for change.

During a long and thorough debate, the recurrent theme was that if the people of Rayleigh really wished for another tier of Local Government then the District Council would not stand in the way but it was made clear that the expression of the will of the people was not to be gauged simply by views expressed by a minority however vocal.

Members with long experience of Parish Councils reminded the Committee of the costs of a Parish Council in Precepted Rates which added an average of 2.34p in the 2. to the Rate bill and that, as well as cash, much voluntary time and effort was needed to sustain a Parish Council. It was pointed out that any new Council for Rayleigh would have no assets and that the acquisition of offices, premises, and even allotment land would have to be paid for.

However, Members repeated their support for the concept if it were shown to be the wish of the people of Rayleigh.

RECONMENDED That the District Council note with interest the views expressed by the Rayleigh Ratepayers Association and asks them and like Organisations to produce evidence to support or refute the public wish for a Parish Council in Rayleigh. (1) (CE)

COMMITTEE STRUCTURE

365. The Chairman reminded the Committee than any review of the Committee structure needed to be completed in time or a a w ooo;us Policy and Resources

new Municipal Year.

RECOMMENDED That the system be monitored and reports presented in 6 — 9 months time. (856) (CE)

PARK SPORTS CENTRE

366. The Director of Technical Services reported on proposals for an improved reception area for which there was capital provision of £25,000. Because the County and the District Councils had joint responsibility, there were procedural difficulties in the normal tendering process.

RECOMMENDED (1) That the Director of Technical Services be given authority to negotiate a Contract Price with a specified Contractor so that the works can be undertaken during the School Summer Holidays.

(2) That Financial Standing Order 4.4 (i) to (vi) be suspended for this Contract. (6006) (DTS)

EXCLUSION OF THE PUBLIC

367. Resolved that, in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, the public be now excluded from the meeting for the reason that publicity would be prejudicial to the public interest, the business about to be discussed being the subject of confidential reports.

CASTLE ROAD CAR PARK (Minute 345/82)

Note: Councillor T.J. Warner had left the meeting prior to consideration of this item.

368. The Director of Technical Services reported further and the Chairman of the Development Services Committee gave details of his discussions with the Factory Manager.

RECOMMENDED That a non—transferable Licence(s) be granted to a maximum period of 5 years for vehicle loading and unloading only and not car parking on terms to be agreed by the District Valuer and subject also to conditions requiring, on expiry of the Licence, the removal of any fencing erected under the Licence,i reinstatement to the satisfaction of the Director of Technical Services and such other conditions as the Direcçor of Legal Services deems appropriate. (902) (DLS) hcWDUU1 2Ii2

03 Ct 51:9 ROCHEORD DISTRICT COUNCIL

POLICY AND RESOURCES COMMITTEE 22nd JUNE 1982

port of the Community Centres Panel

At a Meeting held on 29th April1982. Present: Councillors A.J. Harvey (Chairman), Mrs N. Garlick, R.H. Holman and D.C. Wood.

Apologies: Councillors R.D. Foster and 3.4. Sheaf.

RAYLEIGH GRANGE COMMUNITY CENTRE.

1. The Chairman reported that, with the Chairman of the Council, he had met the Rayleigh Grange Community Association and discussed plans for an extension to provide a Club facility. The Association would make the planning application and subsequently ask for Council support by way of a loan. The intention was to apply for a Drinks Licence in the name of the Association. This was likely to take some twelve months. Costs of the planning application, the drinks licence solicitors' fees, etc., would all be borne by the Association which, on current plans, meant an expenditure of some £90 — £100,000 for the Club.

Messrs R. Clayton, C.B. Gowlett and R. McCamley entered the meeting to represent the Association.

The Director of Technical Services showed plans of the proposed Club extension. A quote received that day from Guildway for the building was for £56,303. Internal alterations, the bar and lighting were estimated at another £15,000. Car parking, drainage and external works were estimated at £10,000 plus another £5,000 for furniture, etc. None of these prices were firm.

There was some concern expressed about the rise in price and discussion on how the project might be scaled down to bring it within lower limits.

The Director of Technical Services suggested that the Association should approach Cuildway for Budget prices on each option.

The Association asked if the Council would give a 50% reduction in hire tees if more than 200 tickets were sold for a particular function, bearing in mind the bar profits that would accrue from a large function. The Chief Executive reminded the Panel of Council policy to the effect that there should be no further concessions on hire charges i-f for no other reason than that fees were already subsidised. As well as creating a rather dangerous precedent, the suggestion did not explain what should happen when the bar was run at a loss at a small function. Policy and Resources Committee.

RECOMMENDED (1) That the request for a reduction in hire fees be refused.

(2) That any application for a grant be considered at the appropriate time.

(3) That the Council re—affirm support for the provision of a Club facility.

The Association Members left the meeting. (2135)(DTS)

2. TIlE FREIGHT HOUSE, ROCHFORD.

Rochford Pariah Councillor D.R. Nears entered the meeting.

The Director of Technical Services said that the contract was some 14 days behind schedule hut that there was no cause for concern as this time could be made up very shortly. The Director reported that all foundations were in, the first floor had been cast in part and that in say, 3 to 4 weeks the builder would welcome a site visit.

The Director of Legal Services reported upon the Lease. The Licensing Bench was to visit the premises but there was expected to be concerted opposition to the application for a Drinks Licence.

The Chief Executive reported that the Director of Finance of British Rail, Mr Philip Sellars, had agreed to perform the opening ceremony.

After further discussion on progress, parish Councillor D.R. Hears left the meeting. (435)

3. CONM{JNITY CENTRE, GREAT WAKERING. REDUNDANT SCHOOL BUILDING.

The Chief Executive reported that, having been unable to make any real progress with the County Education Department, he was now putting on maximum pressure but that, if this was not sufficient, he would be asking for Members to use their influence. (2379)

4. RAYLEIGH SPORTS & RECREATION CLUB — RAWRETH LANE DEVELOPMENT.

The Director of Technical Services reported that he had had a number of meetings with the Club and that plans had been prepared and submitted to it that day. The Director showed a set of plans providing for changing rooms, a large table tennis room, a general hail large enough for badminton, a snooker room and a bar with full clubhouse facilities. The project was priced in the region of Am.

The Chairman expressed the concensus of opinion when he a1d that the project appeared to have grown out of all proportion. The original concept had been for the club QOO52 Policy & Resources Committee.

to expand into the provision of facilities for outdoor sport and for that purpose, and that purpose only, it had been proposed to erect a building to provide changing facilities, etc. The intent seemed now to be to duplicate the Clubhouse facilities already existing in Bellingham Lane and to enter into direct competition with the Park Schodl Centre.

The Director of Legal Services reminded the Panel of Structure Plan Policy S.9 which presumed against planning permission within the Green Belt except for small— scale facilities for outdoor participatory sport and recreation. •

The Director of Technical Services reportd that ploughing for the sports pitches had been completed.

RECOl1MENDED (1) That the Club 'be advised that the Council is noFprepared to agree to the provision of facilities for indoor sport and that the Club be reminded that the whole project is dependent upon it obtaining planning permission.

(2) That, for the avoidance of doubt, it be spelt out in the Lease that specific consent from the Council as Lessors would be required for any building extensions.

(3) That, when the Club has had an opportunity to re—appraise the scheme, a meeting be held between the Panel and the Club.

(4) That, for the purposes of Regulation 4 (5) of the Town & Country Dianning General Regulations 1916, the development referred to in Minute 22/82 be carried out subject to the conditions in Minute 4/82. (ROC!8l8/81). (6494)Qms & in's) 5. ROCI-IFORD SPORTS CLUB.

The Director of Legal Services reported that, planning permission having now been issued, the legal work was progressing smoothly.

The Director of Technical Services said that the offer of joint use by agreement on winter mornings by the Council would be useful during construction work at Clements Flail so the offer was to be accepted during the period of the loan arid subsequently upon the condition that the Counbil contribute towards maintenance costs of the Court. (18267)

6. EASTWOOD FALCONS.

The Director of Technical Services said that, because of the pressure of other work, little progress had been made although it was apparent that there was no possibility of the Club being fitted in at Turrett House Farm.

o:i 52 AGENDA ITEM 6

ROCHFORD DISTRICT COUNCIL

POLICY & RESOURCES COMMITTEE 22nd JUNE 1982

REPORT OF TUE CHAIRMAN' S PANEL

At a Meeting held on 19th May, 1982. PresentS Councillors A.J. Harvey (Chairman), M.N. tnderson, L.K. Cooe T. Fawell, R.D. Foster, J.A. Cibson, R.11. Holman, }'.BJ. 1op'on, Miss B.C.J. Lovett, R.k. pearson, i.. Sheaf, B. Tqvlor and fl.O. Wood.

APPOINTMENT OF CHAIRMAN

1. Resolved that Councillor A.J. Harvey be appointed Chairman of the Panel for the ensuing Municipal Year.

COUNCIL CYCLE ENDING 6Th JULY, 1982

2. The Panel noted that the following reports would he made to the Committee in the current cycle:—

Committee Date Report

Planning Services 20th May (i) Section 52 Agreement— Fambridge Engineering Ltd. (ii) A recent planning appeal decision.

Health & Housing 25th May (i) Future use of Crested Court. (ii) Sale of Council Houses Transfer of local authority mortgages to building societies. (iii) Progress Report I — development of Saucer Field, Ashingdon.

Leisure Services 27th May (I) Mill Hall — Proposed extensions and alterations.

Development Services 15th June (i) Structure Plan and its effect on the District. (ii) Planning Appeal decision on Ayres Coalyard.

Finance and Personnel 17th June (1) Unified Housing (or following Benefit — Staffing cycle) implications.

Cji523 Chairman's Panel

Policy & Resources 22nd Tune (1) Procedures for obtaining Parish Status for Towns. (ii) Development of land at rear of Cpuncil Offices, South Street. Audit 'anel 26th May (i) District Auditor's Report.

OTHER COUNCIL 'CTIVITIES

3. The Chairman reninded Members of the cycle race and other events arranged for Sunday,, 13th June and stated that the Annual Civic Service would be held on Sunday, 20th June at Stanhrtdge parish Church.

The Panel considered that there would be value in arranging a public meeting in Rochford to explain the proposals for the development at the rear of the Council Offices and asked that arrangements be wade accordingly for the 12th July.

The Director pf Town Planning mentioned that a number of 1'arish Councils had sought an explanation of his deaegated authority to deter-mine certain planning applications and he suggested that a "Teach—In' be arranged for them on this subject.

The Panel adopted this suggestion and fixed the "Teach—Int' for 21st July at the Civic Suite, Rayleigh and agreed that attendance should be limited to three representatives from each Parish Council.

RECOMMENDED That the ahove action be confirmed.

PROGRESS CHARTS

4. The Panel received the Progress Charts on the Council's land transactions; planning and enforcement appeals; enforcement action; Court work and litigation and Council house sales.

It was noted that the sale of l3arringtons had been completed on 14th May 1982.

WEBSTERS WAY — POSSIBLE DEVELOPMENT

5. The Chief Executive reported that a number of developers had expressed interest in the 'Websters 'Way site.

Resolved that a special meeting of the Panel be arranged for 5th July to interview the developers.

. 000524 ROCHFORD DISTRICT COUNCIL

Audit Panel held on 26th May 1982. Present: Councillors AJ. Harvey (Chairman), L.K. Cope, J.A. Gibson, R.I1. Holnian, A.L. Tate, J.P. Taylor, T. Warner aLid E.S. Whitworth.

APPOINTMENT OF CHAIRMAN.

1. Resolved that Councillor A.J. Harvey be appointed Chairman of the Panel for the ensuing year.

APOLOGIES FOR ABSENCE.

2. An apology for absence was submitted on behalf of Councillor D.C. Wood.

MINUTES.

3. Resolved that the Minutes of the meeting of the 7Th AjT1 1982 be approved as a correct record subject to the inclusion of the name of Councillor Mrs 14. Garlick in the list of Members present.

STAFF- APPRAISALS.

4. The Chief Executive advised that he was preparing a report drawing attention to the main items raised as a result of the staff appraisal exercise and the interview of Principal Assistants and Directors, and these would be circulated to the Panel prior to distribution to Officers.

REFUSE COLLECTION.

5. The Panel considered detailed correspondence with Exclusive Cleansing Services Limited including an estimate of the cost of that Company carrying out the CounciL's refuse collection service. The Panel also considered the comparative costs prepared by the Chief Executive and tte Director of Finance which clearly indicated that there would be little, if any, saving in allowing the refuse collection service to be undertaken by private contractors at the present time and certainly not sufficient saving to justify any alteration in the existing arrangements. The Members were mindful, however, of the need to keep our own arrangements under constant review in order to ensure that our arrangements were financially competitive with those of private contractors.

RECOMMENDED That no further action be taken upon the approach from Exclusive Cleansing Services Limited.

AUDIT OF ACCOUNTS 1980/81.

6. The Audit Panel, at its last meeting, received the informal reports of the DistrLct Auditor and agreed that, during 1982/83 they would consider these Informal reports in some detail.

- -J Audit Panel

An a result these reports had again been circulated to the Audit Pane],, for the berief it of the new Members, and the Chief Executive explained that It was customary for the District Auditor, at the completion of the audit to issue these informal reports to the appropriate Directors to draw attention to matters which had been raised during the course of the audit exercise but were not of sufficient importance to be drawn specifically to the Council's attention or to be the subject of an Exception Report. A number of the items raised by the District Auditor had in fact been brought to his attention by the officers as areas of special concern to them. The Panel then proceeded to discuss in detail a number of items raised with the Director of finance as follows:—

1. Personal Accounts.

Reference had been made to the need to revise procedures for closing down year—end accounts. The Director of Finance advised that more stringent auditing procedures which would have to be introduced 'tight have staffing implications for the future although it was too early to give any firm indication of what this was likely to be at the present time.

2. Surveyors' Stores.

The error on stores accounting had been the subject of a separate report by the District Auditor to Council (see Minute /8 ). It was emphasised that this was purely an error on accounting and not on actual stock balances and the very minor adjustment which would need to be made to the accounts would he made during the current year.

Arising from this discussion was reference to the need for a continuous audit of stores and for co—ordination between the Finance Directorate and internal Audit.

3. House Purchase Loans.

4. Sundry Debtors and Deposits. eference was made to the control of suspense account items and it was agreed that a report listing items included in the suspense account should be submitted to the next meeting of the Audit Panel.

A general point raised by a Member of the Panel referred to the total value of stock held in relation to turnover and it was agreed that a report upon stock values and turnover should be submitted to a future meeting of the Panel. aw Audit Panel.

7. CANEWDON PARISH COUNCIL — AUDIT OF ACCOUNTS.

The Chief Executive reported upon discussions which he had had with a representative of the Canewdon Parish Council because of difficulties which that Authority was expertencing in obtaining a satisfactory audit of its accounts.

The Chief Executive reported that a request had now been received for permission to be granted to an appropriate officer of the Council to act as the Parish Council's auditor.

Resolved that a appropriate officer of the Finance Directorate be authorised to act as auditor to the Canewdon Parish Council.

p —y U,p c, — .1., Menda Item 18 ROCEIVRJ) DISTRICT CODNCIL

POLICY AND RESOURCES COMMITTEE - 22ND JtJl1E 1982

BER)R]? OP TIlE CRLEII' EXECUTIVE

COUNTY COUNCIL SERVICES:— ADMINISTRATIVE ALTERATIONS THAT MAY AFFECT THE DISTRICT OF ROCHFORD

The Chief Executive feels it appropriate to refer to proposed alterations by the County Council which nay have some effect on the District of Rochford.

1. Police

It is understood that some of the Divisions are being changed and merged which will result i; Rayleigh and other parts of the District being served from Basildon and Rochford and remaining parts of the District continuing to be served from Southend.

2. Education

The Council has been advised that the Area Education Officers of Rochford and Castle Point are to be merged with Southend.

3. Highways

It has been suggested that the Benfleet Depot might be closed down and that Highways Services might be directed from Maldon.

4. Social Services

It has been suggested that a number of children's homes etc. would be closed and made available for sale and that the building in the Market Square of Rochford would become used for a different aspect of Social Services.

Implications and Considerations

The Council might feel that it should give consideration to these proposals and the following suggestions are made:—

Police

The Council might feel that it would have been appropriate to have a single unit of Police for the whole of the Rochford District. They may also want to know what the future of the Rayleigh Police Station is and what effect a change would have on the Town Centre of Rayleigh.

(2) Education

It is understood that the Geographical and Population Centre of the new education area is in or close to Rochford and if neither the existing offices are large enough to accommodate the new area staff the Council might suggest that the offices be sited in Rochford. Furthermore the offices and adjacent land at Brooklaads, Rayleigh could be used to provide units of housing whether for the elderly or single persons.

(3) Highways

The Council is pursuing its claim for full agency powers although this

Ccnt i'1. seems hindered by the uninformed comment to the County Council that the Authority have once again had a change of mind.

(4) Social Services

The Council may be disappointed that the building in Rochford Market Square is not to be used as a Rochford Branch Library. Some of the existing homes in Rochford and Rayleigh could be acquired for provision of accommodation again either for the elderly or single persons.

RECOMMENDED (1) That Council expresses its concern to the County Council that changes it is making may have an impact upon the District and therefore earlier consultation is necessary.

(2) That the Council formulates views for submission to County on the above matters.

(3) That the Council's Officers investigate the possibility of acquiring and modifying buildings that become redundant as a result of County Council policy.

LM/KAR

11th June, 1982. a

. JtdU31 J ROCHFORD DISTRtCT COUNCIL

Minutes of the Planning Services Committee

At a Meeting held on 24th June 1982. Present: Councillors F.E.C. Jopson (Chairman), i.ll. Adcock, C.B. Alger, M.N. Anderson, R.11. Boyd, W.ll. Budge, T.H. Burt, Mrs. L.M.A. Campbell—Daley, Mrs. P. Cooke, L.K. Cope, LA. Crick, E.E. Daley, T. Fawell, Mrs. P.R. Hawke, Mrs. E.M. Heath, P.J. !Tlimf en, R.H. Flolman, Mrs. Jo Jones, M.J. Jones, Miss B.G.J. Lovett, Mrs. J.M. Munson, J.E. Nokes, R.A. Pearson, J.A. Sheaf, G.J. Skinner, C. Stephenson, A.L. Tate, B. Taylor, J.P. Taylor, R.A. Taylor, E.S. Whitworth and D.C. Wood.

Apologies: Councillors N.R. Blyther, R.D. Foster, J.A. Gibson, A.J. Harvey, D.R. ilelson, R.T. Stephens and T.J. Warner.

369. MINUTES

Resolved that the Minutes of the meeting of 20th May be approved as a correct record and signed by the Chairman.

370. MONITORING OF PERFORMANCE — MEETINGS OF 5th JANUARY and 23rd MARCH. The Committee were satisfied that all necessary action had been taken. (21210)

371. CIVIC PRIDE (Minute 352/82)

The Committee thought that its contribution to promotion of Civic Pride could, apart from the maintenance of good planning standards on residential and industrial estates, include aiming for a reduction in the number of overhead cables, underlining and acting upon the policy for C.B. aerials, drawing attention to the problem of vegetation overhanging footpaths from vacant plots and achieving a planning goal for Locks Ftill.(61O)(DTP)

372. EMPLOYMENT, INDUSTRIAL AND COMMERCIAL DEVELOPMENT ——— INITIATIVE OF LOCAL AUTHORITY (Minute 353/82)

The Coninittee agreed that, as part of the consideration of planning applications, it would 1) \View planning applications in terms of whether an apprEwal will create new or sustained job opportunity. 2) Encourage planning applications for development that will provide new jobs and for the redevelopment and improvement of existing industrial and commercial properties.

3) Encourage "starter" facilities for small businesses.

The Chairman of the Committee said that he was shortly to attend a County Council sponsored meeting on the subject and would report to the Committee. (28025)

C Planning Services

373. DEEMED PLANNING CONSENT. xoc/380182 — SITE PORTAXAEIN-- ADJACENT TO COMPUTER CENTRE.

The Director of Town Planning reported receipt of this application which provided for temporary office floor space pending arrangements being concluded for permanent accommodation on the east side of South Street.

Resolved that, subject to consideration of any representations received by the 28th June resulting from the necessary publicity being given to the application, the Computer Centre Panel be advised that the following condition should apply:—

This planning permission shall expire on the 31st December 1983 and the building hereby approved shall be removed from the site on or before that date. (ROC/380/82)(CE)

374. TOWN & COUNTRY PLANNING ACT 1971 — CONTRAVENTIONS.

(a) 308 Greensward Lane, ilockley (Minute 274/82)

Further to his previous detailed report, the Director of Town Planning reported that another access had been constructed at the north eastern end of the frontage to allow for an in and out driveway. A planning application for the modified access had been refused on the direction of the highway authority.

(b) Eramblehurat Farm, Rydewood Lane, Canewdon.

The Director of Legal Services reported that the consent for a pig—breeding unit was conditioned to require, inter alia, a landscaping scheme and foul and surface water drainage. Despite promptings over a period of months, there had not been compliance with these conditions.

The Director of Town Planning read a letter from the owner saying that financial difficulties had stopped him completing the work but that this would be commenced within two months.

The Director of Town Planning also reported that a mobile home, presently used as a store, had been stationed without planning permission. 6ee Mm RHOOHtIENDI3D______That the Director of Legal Services be authorised fo take all necessary action, including the issi.e and service of Notices and action in the Courts, to secure the remedying of the breaches of planning control now reported. (ROC/240/82 & 3353)(DLS)

wa Planning Services

375. PARAGRAPH 19 CONSULTATIONS WITH THE COUNTY COUNCIL

To help clear some confusion in the minds of the press and public, the Director of Town Planning submitted a report explaining that the District Council was legally obliged to consult the County Planning Authority on any proposals that would substantially affect the interests of the County Planning Authority. The latter could issue a direction as to how the District Planning Authority might determine the application, offer views and advice or, simply, leave the determination to the discretion of the District Council.

The Essex County Council wished it to be made plain that an application "left to discretion" should not be considered as being necessarily supported by the County Council but merely that it had no strategic objections to the proposal.

Sea.- Mii Sf&BD (1) That it be noted that the fact that the County Planning Authority raises no strategic objection x61.1 should not be interpreted as necessarily meaning that that authority supports a proposal.

(2) That the press be asked to exercise caution in their report of decisions of the County Planning Authority on paragraph 19 consultations where the application is still to be determined by the District Planning Authority. (158)(DTP/DLS)

376. HOCaEY DOWNS STABLES, LOWER ROAD, HOCKLEY.

The Director of Legal Services reported that the Department of the Environment Inspector had given advance notification of his intention to dismiss the appeal against the Council refusal to extend the permission for the siting of a residential caravan. The planning reasons and the thinking leading to this decision would not be known for some weeks.

The decision gave the Council the opportunity to press for submission of a comprehensive development plan for the site tied to a timetable and it was thought that, with some concessions on both side, an end might be seen to an unhappy period and there be a development that would be a credit to the District. 6 tibri That the Chairman of the Committee, Councillor 3&t F.B.G. Jopson, and Councillors E.H. Adcock, R.H. Boyd and J.A. Sheaf be authorised to meet the owner and agree a development plan for consideration by this Committee. (5384)(DLS)

J 1 k, -4 Planning Services.

377. SCHEDULE OF DEVELOPMENT APPLICATIONS ANI) RECOMMENDATIONS.

The Director of Town Planning submitted a Schedule for consideration and a list of applications decided under delegation.

Resolved that decisions be made in accordance with the recommendations in the appended Schedule subject to:—

Para 9 — ROC/7/82.

The action taken in serving a Building Preservation Notice be confirmed.

Para 12 — ROC/316/82

Add: 3. The windows shall be glazed with clear glass and no advertisement or other material shall be applied to either the internal or external faces of the windows. Furthermore, the proposed window display screen shall be erected in accordance with details shown on the submitted plan prior to the premises being used as a betting shop.

Pars 13 — ROC/259/82

Delete part of the third sentence of paragraph 6 of the note and substitute:—

"However, I consider that the local planning authority has a duty to consider the effect upon adjoining occupiers including possible detriment to adjoining structures, ...."

Para 16 — ROC/273/62

It was noted that this application was not properly before the Committee because the fee had not been paid. No decision was possible and none was taken.

Para 19 — ROC/186/82 The Director of Town Planning reported that further pontoons had been placed and two mobile homes sited all without planning permission. Resolved that the Director of Legal Services be authorised to take all necessary action, including the isst of Notices and action in the Courts, to secure the remedying of the breaches of planning control now reported. (9699)(DLS)

Para 20 — ROC/375/82

Consideration be deferred for a site visit.

Delegated planning decisions.

The Director of Town Planning reported that, despite being a printed under this heading, ROC/l79/82 had not been determined. —S Planning Services

378. LOCAL AUTHORITIES (HISTORIC BUILDINGS) ACT 1962.

The Director of Town Planning submitted the appended Schedule of applications for financial assistance.

The Committee were not minded to request the Policy and Resources Committee to vary policy as suggested in Recommendation (iii).

Resolved (1) that the action in respect of items (a) and (1,) be confirmed.

(2) that grants at 50% be agreed in respect of items (c), (d) and (e). (DTP)

ChSa (I

C 3353 4 SCHEDULE OF DEVELOPMENT APPLiCATIONS ANT) RECOMMENDATIONS

24TH JUNE, 1982

PLANNING SERVICES COMMITTEE

1. ROC/234/82 HOCKLEY

Improvement to existing mens toilets to give internal access. Bull Public House, 99 Main Road, Hockley. Watneys London Limited, The Albion Brewery, Whitechapel Road, London El IBX.

D.T.P. — GRANT PERMISSION SIJBJECTTO:—

I. Std. Cond. 3 — Commence in 5 years.

2. The proposal shall be carried out in accordance with the submitted revised drawing no. B].37/41O and shall not be varied or altered without the prior written approval of the local planning authority.

NOTE:

This application is submitted in conjunction with listed building consent (LB/7/82 refers) below.

There are no planning objections to this proposal subject to the suggested condition.

2. LB/7/82 HOCKLEY

Improvements to existing mens toilets to give internal access. Bull Public House, 99 Main Road, ilockley. Watneys London Limited, The Albion Brewery, Whitechapel Road, El IBX.

D.T.P. — GRANT PERMISSION SUBJECT TO:—

The proposal shall be carried out in accordance with the submitted revised drawing no. B.l37410 and shall not be varied or altered without the prior written approval of the local planning authority.

NOTE:

The above listed building application has been submitted in conjunction with the above planning application (ROC/234182 refers) and was considered under the previous item.

—I— 3. ROC/334/82 HOCKLEY

Construct external staircase to upper floor. 9 Spa Road, Hockley. Spa Newsagency, do G.B. Spencer Ltd., 2 Market Square Chambers, Rochford, Essex.

DT.P. — GRANT PERMISSION SUBJECT TO:—

1. Std. Cond. 3 — Commence In 5 years.

2. A lAm (4'6') high obscure glazed panel shall be erected as indicated in blue on the submitted plan no. 3785 prior to the commencement of the use of the stairway. Details of the panel shall be submitted to and approved in writing by the local planning authority prior to the commencement of work.

NOTE:

The proposed staircase is to allow for a separate external access to the first floor flat.

Condition 2 has been imposed to prevent any loss of privacy to the occupier of the adjoining property.

4. ROC/2l9/82 ROCHYORD

Add extension to form preparation room. 6 North Street, Rochford. Mr. C. Sage, do Laurence E. Brown & Co., 154 Eastwood Road, Leigh on Sea, Essex.

Floor Area: l7sq.m. (183 sq.ft.)

D.T.P. - GRANT PERMISSION SUBJECT TO:—

1. Std. Cond. 3 — Commence in 5 years.

2. The proposed development shall be constructed entirely in accordance with the details shown on Drawing No. 5848—2B.

3. During the course of the works reasonable access shall be afforded to an Archaeologist nominated by Essex County Council to maintain a watching brief. Not less than 48 hours notice of commencement of work shall be given to the local planning authority.

NOTE:

This application is for a rear extension comprising a cold store and preparation room with an external staircase to the first floor.

This proposal supersedes an earlier permission granted for a smaller rear extension and external staircase in January 1982 (ROC/696/81) and has an improved design incorporating a pitched roof. a —2— 000536 Revised plans have been received altering the window sizes and styles to accord with the objections raised by the Rochford Hundred Amenity Society. No objections have been raised by the County Surveyor and Rochford Parish Council, whilst the County Planner has requested an archeological wstching brief.

5. ROC/160/82 HULLBRIDGE

Permission to site caravan for use as a Sunday School. Hullbridge Free Church, Lower Road, Hullbridge. Hullbridge Free Church, do Mr. A.D. Tyrrell, 27 High Elms Road, Hullbridge, Essex.

D.T.P. — GRANT PERMISSION SIThJECT

1. The caravan hereby permitted shall be used in connection with activities ancillary to the Hullbridge Free Church only, including a Sunday School.

2. The caravan shall be removed from the site on or before 30th June, 1984.

NOTE:

This caravan has already been sited and is situated close to the rear wall of the Church. The caravan is primarily used as a Sunday School.

Although planning permission has already been granted to erect a manse on land at the rear of the Church, work has not yet commenced. A residential caravan was, until recently, sited in front of the Church, with temporary planning consent, but the caravan has been removed from the site.

The Bullbridge Parish Council is concerned that the present caravan should not be sited within the Green Belt, but it is within the Church curtilage and close to the Church, and will not be intrusive in the Green Belt.

6. ROC/237/82 RAYLEIGH

Re—development of forecourt with canopy and sales office alterations to convert existing filling station to self—service. Good Companions Service Station, Chelmsford Road, Battlesbridge. Chevron Oil (UK) Ltd., do H.J. Cook, 118 London Road, Southborough, Tunbridge Wells, Kent.

D.T.P. — GRANT PERMISSION SUBJECT TO:—

1. Std. Cond. 3 — Commence in .5 years.

2. Notwithstanding the details shown on the submitted plan No. CEIJK/1547/2 this permission conveys no approval to the illuminated canopy fascia. —3— NOTE:

The proposal seeks to substitute a larger canopy for the small canopy at present existing, the new canopy being illuminated in blue. The illuminated fascia is the subject of a separate application. Other alterations proposed comprise new petrol pumps and island, together with a new shopfront to the existing forecourt shop/kiosk.

The purpose of the alterations ie to enable the service station to operate as a self—service unit. There are no planning objections to this proposal. The County Surveyor raises no objection although a query has been raised concerning the possible encroachment on the highway land of the existing pole sign which doesnot form part of this application. The Highway's Surveyor will be investigating that matter separately.

7. A/ROC/6/82 RAYLEIGH

Erect internally illuminated fascia box signs. Good Companions Service Station, Chelmsford Road, Battlesbridge. Chevron Oil (UI() Ltd., c/o H.J. Cook, 118 London Road, Southborough, Tunbridge Wells, Kent.

D.T.P. — GRANT PERMISSION SUBJECT TO:—

The maximum luminance of the fascia signs must not exceed that laid down by the Technical Report No. 5 of the Association of Public Lighting Engineers which in this case is BOO cd/m2 — zone 3.

NOTE:

It is proposed to illuminate three edges of a new canopy to be erected on this site under ROC/237/82. (See separate application on this schedule). The fascia to the canopy will contain blue acrylic panelling illuminated at the rear. At each end of each of the three sides it is proposed to add white lettering reading 'self—serve'. There is no planning objection to this illuminated fascia subject to the condition restricting the overall face luminance. However, the applicants state in their application that the illumination will be minimal and will not also illuminate the forecourt.

8. ROC/3O2/82 RAYLEIGH

Change use from residential to office use. 19 London Hill, Rayleigh, Essex. Bates & Partners, c/o The Harry Rona Partnership, 6, High Street, Rayleigh.

O.T.P. — GRANT PERMISSION SUBJECT TO:—

1. Std. Cond. 3 — Commence in 5 years.

NOTE:

The Rayleigh Civic Society object. However, the present use of the building — is as an office on the ground floor which was previously occupied by the 0003 Citizens Advice Bureau, with a residential flat above. The whole site is zoned I or office purposes on the Essex Development Plan. Car parking is provided on site.

9. ROC/7/82 STAMBRIDGE

Outline application to demolish existing building and erect one dwellinghouse. "The Lodge", Little Stambridge Hall Lane, Ro chf ord. Rankin Farms Ltd., do G.E. Spencer Ltd., 2 Market Square Chambers, Rochford.

D.T.P. — ItEFUSE PERMISSION FOR THE FOLLOWING REASONS:—

1. The building is situated within the curtilage of a Grade II Listed Building known as Little Stambridge Hall, and its demolition would be unacceptable in that its loss would detract from the character and setting of that listed building.

2. The existing cottage, the subject of this application, is considered by the Local planniag authority to be worthy of listing as a building of special architectural or historic interest under the provisions of Section 54 of the Town and Country Planning Act 1971, and a Building Preservation Notice in respect of that property has been served.

3. The site is outside the areas allocated for residential development in the County Development Plan and, furthermore, it forms part of the approved Extended Green Belt. The written Statement accompanying the County Development Plan indicates that in order to achieve the purposes of the Extended Green Belt, it is essential to retain and protect the existing rural character of the areas so allocated and that new buildings and uses will only be permitted outside existing settlements in the most exceptional circumstances and when essential for agriculture or allied purposeS.

10. ROC/287/82 ROCFIFORD

Outline ppplication to erect one bungalow. Gusted ilall Poultry Farm, Gusted Hall Lane, Hockley. Faccenda Chicken Limited, Willow Road, Brackley, Northants.

Frontage of Plot: 36m (118') Depth of Plot: 4Gm (131')

D.T.P. - GRANT PERt4ISSION SUBJECT TO:—

1. Std. Cond. 1. — Reserved matters to be approved.

2. Std. Cond. 2. — Commence in 5 years or 2 years.

3. Std. Cond. 16 — Occupation of dwelling limited to person engaged in agriculture.

—5— C 39539 4. There shall be no direct means of access vehicular or pedestrian on to the 8.1013 and a suitable fence/barrier shall he maintained to prevent any such access- The access shall be sited as remote from the junction of Costed Hall Lane and the 8.1013 as possible.

5. Std. Cond. 27k — Provision within curtilage of site for garage or garage space.

6. Std. Cond. 24 — A hardstanding to be provided.

7. Std. Cond. 4 — Hedgerows to be retained.

NOTE:

The site in question forms part of a 2 acre holding on which stands 4 large poultry houses. The site lies adjacent to Potash Nursery and on the corner of Main Road, Hawkwell and Gusted I-tall Lane. The whole site was previously owned and formed part of the Rankins farms. The holding was sold to the present owners in May 1981. Faccenda Chicken Ltd., are a company involved in the production of birds for the table sold mainly through supermarket outlets.

This site is used for the provision of eggs for the hatchery which is not located within this complex. 15,400 birds are kept in the poultry houses on a free range basis. The operation is carried out on a 60 week cycle beginning with the intake of new breeder chicks. From week 24 to week 60 the birds are providing eggs. At this time up to 6 workers are required to assist the full—time manager. At week 60 the birds are removed from the site and the poultry houses are cleaned and preparations are made for the new intake.

The above cycle illustrates that depending on the stage of development of the birds anything from 1 to 6 workers are required.

The manager at present lives some 1½ miles away from the site and there has been a history of break—ins to the poultry houses over a long period. As such the security and welfare of 15,400 birds is one of the major reasons put forward by the applicant to support this proposal.

Planning permission was granted in November 1951 for a pair of agricultural cottages on this site and details were approved in June 1972 for Rankins Fans Ltd. This permission was never taken up.

11. A/ROC/9/82 RAYLEIGH

Erect an illuminated fascia sign and a double sided illuminated projecting box sign. 47 High Street, Rayleigh, Essex. Abbey National Building Society, do Pearce Signs Ltd., Insignia House, New Cross Road, London, SE14 6kB.

D.T.P. — REFUSE PERMISSION FOR THE FOLLOWING REASONS:

1. The proposed fascia sign by reason of its size and position would forni a dominant and visually obtrusive feature in this particularly pleasant, a —6— OOO54 attractive part of the Rayleigh Conservation Area to the detriment of visual amenity. Furthermore, the proposal would form an undesirable precedent for further signs of this nature in the vicinity.

NOTE:

The proposed sign would be in a central position within the Rayleigh Conservation area and a very obvious illuminated addition to the existing streetscape.

The necessity to illuminate the signs would appear somewhat dubious as the use of the premises as a Building Society is one restricted, in the main, to hours of daylight.

The County Planner recommends refusal.

12. ROC/316/82 RAYLEIGH

Install new shop front. 6 Eastwood Road, Rayleigh, Essex Coral Racing Limited, do Coral Estates Limited, 455 Becontree Avenue, Dagenham, Essex.

Floor Area: 66m2 (710 sq.ft.)

D.T.P. — GRA&T PERNISSION SJJBJECTTO:—

1. Std. Cond. 3 — Commence in 5 years.

2. Details of the proposed fascia sign must be submitted to the local planning authority for express consent under the Town and Country Planning (Control of Advertisements) Regulations 1969 prior to the implementation of the development hereby permitted.

NOTE:

The premises are located on the south side of Eastwood Road close to the Conservation Area boundary and High Street and has a shopping notation on the Approved Review Development Plan 1976.

The above premises together with a butchers shop (no. S Eastwood Road) and an opticians (no. 4 Eastwood Road) adjacent comprises the central nnit within a block of three units.

Planning permission was granted at the above for a change of use from office premises to a licensed betting office (ROC/145/82 refers) on 16th April 1982.

The above application is to enable the applicants to physically alter the premises and implement the approved change of use.

—7—

Ofl541 13. ROC/259/82 RAYLEIGH

Outline application to erect detached residential unit. Adjacent 52 Mortimer Road, Rayleigh. Mr. D. Sleap, (:10 The Harry Rona Partnership, 6 High Street, Rayleigh, Essex.

Frontage: 30.327m Depth East side 30.48m (100') Density: 8.7 d.p.a. 99'6" West side Nil

D.T.P. — GRANT PERMISSION SUBJECT TO:—

1. Std. Cond. 1. — Reserved matters to be approved.

2. Std. Cond. 2. — Commence in 5 years or 2 years.

3. Std. Goad. 27A — Provision within curtilage of site for garage or garage space.

4. The dwelling hereby approved shall be a single storey bungalow only.

5. The reserved matters shall indicate the location of a garage or garage space plus parking space for a visitor's car within the curtilage of No. 52 Mortimer Road (as outlined in blue on the submitted plans) to replace the existing garage and parking space for No. 52 at present located within the application site.

6. The existing garage to No. 52 Mortimer Road, located within the application site shall be removed before the development hereby permitted is commenced.

7. The reserved matters shall indicate the existing ground levels of the site in relation to the ground levels of the curtilages of Nos. SO and 52 Mortimer Road where they abut the application site, together with the proposed ground levels of the development hereby permitted.

NOTE:

No. 52 Mortimer Road is a triangular—shaped site which abuts the railway embankment on the eastern side. An existing bungalow on the site is located approximately 6 metres (20'O") from the embankment. Land on the western side of the bungalow is at present used as side gardens, and a garage to No. 52 is also located on this land, which forms the application site.

The application site is also triangular, having a frontage of approximately 100 feet reducing to nil in about 100 feet depth, having an area of 0.11 acres. The shape of the site necessarily means that the rear amenity space of any dwelling erected will be triangular, and also small in relation to the rear gardens of adjoining properties. However, it is possible to design a single storey dwelling on the site having a floor area of 70 sq. metres (750 sq. ft.) with a rear amenity space of at least 110 sq. metres. Garage space would be available at the side of the dwelling.

Thus the minimum requirements of this local authority for the erection of a new dwelling, could be satisfied. A similar application on the same site for a 2—bedroomed detached bungalow was approved in 1973 by the

—8— OHJ342 Rayleigh Urban District Council under ItAY/77/73, but has now expired. Before the permission expired however, the applicant submitted details of a bungalow to be erected, which included underground garage.

The adjoining occupier of No. 50 Nortimer Road was extremely concerned about this proposal in that it could disturb the foundations of her property, and she employed structural engineers and £dvised her mortgagors.

The applicant was advised to submit proof that the proposed bungalow would not cause damage to No. 50, but did not do so, and the application was allowed to lapse.

The same occupier has now written concerning the present application, and has asked that her interests again be safeguarded. The structural stability of a structure is of course controlled by the Building Regulations and is outside the control of planning legislation. However, I consider that the local planning authority has a moral duty to protect the amenities of adjoining occupiers including possible detriment to adjoining structures, and I therefore recommend that conditions be imposed which will give the authority the opportunity to critically assess the impact of the development regarding existing and proposed ground levels, particularly in view of the sloping nature of the land.

A condition has also been imposed requiring re—location of the existing garage so that No. 52 is not deprived of such parking facilities. Space is available for such a garage on the eastern side of the bungalow, and in fact details of a garage were approved in 1973 under RAY/260/73, but this permission has also expired. In conclusion, I feel it would be unreasonable to refuse this application, but nevertheless consider that if the development is restricted to a bungalow, (to conform to the general form of development at the northern end of the road) a modest—sized two bedroomed bungalow with attached garage could be erected, without the need for underground garaging.

14. ROC/315/82 GREAT WAKERING

Erect a detached three bedroom house with a detached garage. ill New Road, Great Wakering. Blanking—Pike, do Building Design & Survey Associates, 91 High Street, Radleigh, Essex.

Frontage of Plot: 8.5m (27') Depth of Plot: 43m (141')

D.T.P. — GRANT PERMISSION SUBJECT TO:—

1. Std. Cond. 3 — Commence in 5 years.

2. This permission does not convey any approval to the design and external appearance of the proposed dwelling as shown on drawing no. 4—152—3.

Approval of these matters shall be obtained from the local planning authority within 3 years beginning with the date of this permission.

—9— 3. Std. Cond. 12B — Garage to be incidental to enjoyment of dwelling.

4. Std. Cond. 31 — Clear sight splays to be provided.

5. Std. Cond. 14 — 1.8 metres (6 feet) high fencing to be erected.

NOTE:

New Road, Great Wakering in the main consists of small dwellings on small plot frontages. As such the 8.5m (27') wide plot would not appear out of character with the existing form of development.

The pair of semi—detached dwellings adjacent have recently been the subject of a planning application to change the use of the original shop to residential and divide the whole into two dwellings — ROC/211/82.

A shared driveway provides access to rear garaging for not only the property in question but also the two adjacent dwellings subject to application number ROC/2l1/82.

The site and this section of New Road is within the Green Belt in the approved County Development Plan but is within an established pocket of housing which has previously been identified in the non—statutory Great Wakering and Barling Village Plan produced in 1962 as being within the village limits for the purposes of development control.

15. ROC/356/82 RAYLEIGH

Erect bungalow and garage. Rear of 2—6 Eastcheap, Rayleigh. P. Kerry, 45 Paddock Close, Eastwood, Essex.

Area of Site: 0.1 hectares Floor Area: 113 sq.m. Density: 4 d.p.a. (0.24 acres) (1,217 sq.ft.)

fl.T.P. - GRANT PERMISSION SUBJECT TO:—

1. Std. Cond. 3 — Commence in 5 years.

2. The existing access gates and sub—station gates shall be removed and shall be re—erected along the line coloured blue on the submitted plan returned herewith prior to the commencement of the proposed bungalow.

3. The area of the access shown cross hatched black on the plan returned herewith shall be kept clear of obstruction.

4. Provision shall be made within the site to the satisfaction of the local planning authority and prior to the building being occupied, for vehicles to turn to enable them to enter and leave the site in a forward gear.

5. Notwithstanding the provisions of Article 3, Class I, Schedule 1 of the Town and Country Planning General Development Order 1977, (as amended 1981) the property shall not be enlarged or altered to provide accommodation at first floor level without the prior approval of the local planning authority.

— 10 — 0001544 6. 1.8 metres (6 feet) high screen fencing shall be erected along the line coloured green on he application drawing returned herewith commensurate with the occupation of the dwelling.

7. Std. Cond. 125 — Garage to be incidental to enjoyment of dwelling.

8. Std. Cond. S — Submit rsaterials schedule.

NOTE:

Planning permission was granted for the erection of a detached bungalow on this site on 15th October 1980, Application No. ROC/254/80. This proposal is for a bungalow of a different design, and includes a detached double garage.

16. ROC/239/82 RAYLEIGH

Alterations to existing vehicular crossing and amended layout of existing parking area. Crown Hill Bingo Club, Crown Hill, Rayleigh. George Richard Enterprises Ltd., c/a M.R. Clarke, FF5., FRSH., 1286 London Road, Leigh on Sea, Essex.

D.T.P. — REFUSE PERMISSION FOR THE FOLLOWING REASONS

1. The additional car parking area proposed would be a source of nuisance and disturbance to the occupiers of the nearby residential properties.

2. The additional parking facilities proposed would generate additional vehicle slowing, turning and crossing movements in Crown Hill, close to a bend and existing road junction, which would cause obstruction and be a source of danger to other road users.

3. The proposed car park would have a detrimental effect on the amenities and setting of the existing residential properties in The Knoll.

4. the additional parking area proposed, if permitted, would require the removal of several trees which form part of an important visual feature in the street scene which serves a vital function in providing an amenity buffer between the residential and commercial premises at this point in Crown Hill.

NOTE: I

The same proposal was submitted and refused in 1975 for the reasons stated (ROC/880/75). I see no reason to depart from the previous decision.

As in the previous application the Highway Authority does not oppose the development but by direction have stated that clear sight splays shall be provided on the re—modelled access if permission is granted.

The previous application attracted several objections from residents in The Knoll and Crown Hill. I have not notified local residents of the new application as it is identical and there have been no change in circumstances in my view to warrant the previous decision being reversed.

— 11 — 033513 The Rayleigh Civic Society consider the proposal would be an improvement provided existitg trees are retained as they are an essential buffer between the site and dwellings in The Knoll.

17. ROC/485/80 RAYLEIGH

Erect two detached three bedroom chalets with integral garages. (Details) lBull Lane, Rayleigh. Caraby Homes Ltd., do John H. Williams, Estate House, 377 Rayleigh Road, Eastwood, Leigh on Sea, Essex.

Frontage: 1O.67m (35') approx each. Depth: 55.50m (182ft.) approx.

D.T.P. — GRANT PERMISSION SUBJECT TO:—

1. Std. Cond. 4 — Hedgerows to be retained.

2. Std. Cond. B — Submit materials schedule.

3. Std. Cond. 12A — Garage to be incidental to enjoyment of dwelling.

4. Std. Cond. 14 — 1.8 metres (6 feet) high fencing to be erected.

5. Std. Cond. 35 — A brick wall to be erected to front boundary.

NOTE:

Outline planning permission for the erection of two chalets on this site was granted planning permission on 23rd July, 1980 — Appliation No. ROC/485/8O.

18. ROC/273/82 HOCKLEY

Change of use from mushroom farm to private golf range & pitch and putt course with additional access from Bullwood Approach, and erection of enclosures for 16 golf mats and tees. "The Rose Garden", Aldermans full, Hockley, Essex. Hr. T.C. Rarrold, The Rose Garden, Aldermans Hill, Hockley, Essex.

NOTE:

The Director of Town Planning will report verbally on this application at the meeting.

— 12 —

000546 19. ROCII86/82 ROACH GROUP

Permission to lay 293m. of pontoons for use as boat moorings. Suttons Eoatyard, Great Wakering, Southerid on Sea, Essex. Sutton & Smith Ltd., Suttons Boatyard, Great Wakering, Southend, Essex.

Length: 293m (961'3") Width: 2m (6'6")

DØT.P. — REFUSE PERMISSION FOR TUE FOLLOWING REASONS:—

1. The proposal is contrary to Structure Plan Policy NR18 which states that 'There shall be the most stringent restrictions on development on the rural and undeveloped coastline outside built up areas and any evelopment which is exceptionally permitted shall not adversely affect the open and rural character or wildlife'.

2. The proposal is also in conflict with the Structure Plan Policies NR6 and MRS wherein the site lies within a proposed Nature Conservation zone and is a site of special scientific interest.

3. The proposed pontoons would interfere with navigation within this restricted part of Potton Creek and would inhibit access to Millhead Basin.

NOTE:

This application is to lay 293m (96l'3") of pontoons from the existing wharf at Suttons Boatyard in a south easterly direction alongside the sea wall and projecting across the mouth of Nillhead Basin.

The applicant has stated that the pontoons will be 2m in width, constructed on 45 gallon steel containers with a wooden slated deck, and will be held in position by steel pilings.

The proposed pontoons would replace an unauthorised smaller section of pontoons and existing moorings where the applicant claims forty one boats are moored.

Access to the pontoons is proposed from a walk—way to the sea wall to enable customers to have direct access to the mud berths at low water.

Objections to the proposals have been received from, Southend Borough Council, Property Services Agency (on behalf of the Ministry of Defence), Roach Valley Conservation Zone Working Group, Essex Naturalist Trust) Roach Area Fairways and Conservation Committee.

The Eastern Council for Sports and Recreation has no objection provided that this is a suitable site for expansion. No objections have been received from the County Surveyor. Replies are awaited from the Nature Conservancy Council and Crouch Harbour Authority and these will be reported verbally at the meeting.

— 13 — In accordance with the provisions of Paragraph 19 of the Local Government Planning and Land Act 1980 the Essex County Council have been consulted and they have recommended that planning permission be refused for reasons I and 2 above.

The submitted plan is not correctly drawn to scale and if 293m of pontoons are correctly shown this would result in access to Millhead Basin being severely restricted.

20. ROC/375/82 BAWKWELL

Use part of existing shop for sale of pet food. 14 Golden Cross Parade, Rochford. Mr. J. Pudney, 41 Samuels Drive, Thorpe Bay, Essex.

D.T.P. — GRANT PERMISSION SUBJECT TO:—

1. Std. Cond. 3 — Commence in 5 years.

2. This permission shall enure for the benefit of the present applicant, Mr. J. Pudney only.

3. Servicing for both uses shall be from the existing rear service area.

4. There shall be no physical sub—division of the shop floor area.

NOTE:

Members may recall a similar application (ROC/l94/82) t this site which was refused at the last Planning Services meeting of May 20th, 1982. This application seeks to overcome the reasons for refusal of the previous proposal. This application, unlike the first, is to have direct access for both uses to the rear servicing area and is not to be physically subdivided. These two factors are to be reinforced by conditions 3 and 4. I

— 14 — ci (i 7 Lb U Li J i DELEGATED PLANNING DECISIONS

I have decided the following planning applications in accordance with the policy of delegation and subject to conditions:—

ROC/244/82 Erect a detached garage at Plot 2, rear of 58/62 Rectory Road, Rochford — Mr. J. Farthing.

Roe! 172/82 Add let floor to existing property at 9 High Elms Road, Hullbridge — Mr. E. Mertens.

R0C/139/82 Erect front porch and add bay window at I, Marshalls, Rochford — Mr. Brewster.

ROC/179/82 Erect a conservatory at "The Cabin", Lyndhurst Road, Ashingdon — Mr. J. Appleton.

ROCIZI4I8Z Add 2 storey extension and replace existing garage at 129 Shoebury Road, Ct. Wakering — Mr. JJ. Sullivan.

ROC/182/82 Demolish existing garage, kitchen and outside W.C. Erect rear and side extensions and add a garage at 136, Main Road, Hawkwell — Mr. Gd!. Simmons.

ROC/215/82 Erect a conservatory to rear at 58 Daws Heath Road, Rayleigh — Mr. R. Buck.

ROC/253/&2 Erect a rear extension at 2, Lodgelands Close, Rayleigh — Mr. K.T. Brown.

ROC/22O/82 Add carport, w.c. and porch and construct vehicular access at 31, Hill Lane, llawkwell, Essex — Mr. C.W. Pye.

ROC/2O7/82 Add 2 scorey rear extension at 6 Exhibition Lane, Gt. Wakering - Mr. Warner.

ROC/213/82 Add lounge extension at 1, Ironwell Lane, Hawkwell — Mr. L. Quantrill.

ROC/243/82 Erect a detached garage at Plot 1, rear of 58/62 Rectory Road, Rochford, Essex — Mr. J. Farthing.

— 15 — ROC/265/82 Erect a rear extension at "Retaw", 30 Orchard Avenue, Hockley — Mr. V.0. Ward. •

ROC/210/82 Add side and front extension to existing property at 9 Middlemead, Rochford — Mr. L. Varney.

R0C1258182 Add front porch and erect a rear extension at "Coppice", 36 Great Wheatleys Road, Rayleigh — Mr. K. Patterson.

ROCJ300/82 Add extension to rooms in roof—space at 355 Eastwood Road, Rayleigh — Mr. C.J. Dunkley.

ROC/57/82 Erect a detached garage at "Mashobra", Merton Road, Hockley — Mr. A. Russell.

ROC/61/82 Single storey rear extension to existing bungalow at 277 Ferry Road, Hullbridge — Mr. 3. Long.

ROC/208/82 Add rear and side extensions at 94 Eastwood Rise, Eastwood — Mr. B.E. Wiltshire.

ROC/212/82 Alterations and extension at 79 Barling Road, Wakering — Mr. & Mrs. Wayland.

ROC/226/82 Demolish existing garage and add extension to form garage/carport with aged parent accommodation over at 19 Trinity Close, Rayleigh — Mr. 3. Duff laid.

ROC/278/82 Extend existing dormer windows at 46 Crouch Avenue, Hullbridge — Mr. G. Robson.

EoC/272/82 Erect a car port at 82 Parklands, Rochford — Mr. W.F. Graves.

ROC/279/82 Erect a side extension at 42 Rosslyn Close, Hockley — Mr. 3.11. Hill.

ROC/297182 Erect a detached garage at 53 Mansted Gardens, Rochford — Mr. M. Warner.

—16— a w OC'I55O ROC/283/82 Add extension to front lounge and erect rear extension at 60 London Hill, Rayleigh — Mr. J.M. Rubic.

ROC/288/82 Erect a garage at 47 Dawa Heath Road, Rayleigh — Mr. 14. Thompson.

ROC/155/82 Siting of residential caravan for a temporary period of time whilst building is in progress at "Clenville' St. Johns Drive, Rayleigh — Mr. 14. Jarvis.

R0CJ196/82 Add side and rear extension at 17 High Road, Hockley — Mr. G.LI. Marks.

ROC/201/82 Extend existing permission to site caravan on temporary basis whilst repairs and improvements are carried out to dwelling (ROC/1292/79 refers) at 313 Perry Road, Hullbridge — Mr. P. Darling.

ROC/241/82 Erect a front porch at 81 Rayleigh Avenue, Eastwood — Mr. Wright.

ROC/256/82 Erect a 2' high brick wall to front boundary at 27 Maine Crescent, Rayleigh — Mr. G.C. Burchell.

ROC/257/82 Erect a utility room and garage to side at 43 High Mead, Rayleigh — Mr. R.J. Read.

ROC/264/82 Erect a front porch and add a garage at 88 Conway Avenue, Great Wakering — Mr. S. Whittaker.

R0C/3l2/82 Add a bedroom in roof space at 9 Newatead Road, Creat Wakering — Hr. J. Turnbull.

ROC/217/82 Add extension to form kitchen/diner and conservatory at 134 Plumberow Avenue, Hockley, — Mr. Baker.

ROC/180/82 Erect a single storey side extension and replace front wall at 91 Rayleigh Avenue, Eastwood — Mr. G.J. Marlow.

— 17 — E.OC/248/82 Erect a front porch and add a boiler room to rear at 26 Cagefield Road, Stambridge — Mr. B. Reynolds.

ROC/255/82 Add new roof structure and erect a two storey rear extension at 70 High Road, ilockley — Mr. K. Smith.

R0C/252/82 Erect a carport at 3 Disraeli Road, Rayleigh — Mr. R. Heathcote.

ROC/271/82 Erect a front porch and add a side extension at 14 Nutcombe Crescent, Rochford — Mr. C. Hart.

R0C/298/82 Construct a vehicular access at 51 Little Wakering Road — Mr. John William Goring.

ROC/301/82 Add a rear extension at 38 Mortimer Road, Rayleigh — Mr. & Mrs. B. Mowling.

R0C/303/82 Erect a rear extension at 471 Ashingdon Road, Rochford — Mr. G.C. Figg.

ROC/319/82 Add porch and canopy to front elevation at 25 — Deepdene , Rayleigh Mr. P. Dye.

ROC/205/82 Add rooms in roof to form 3 bedrooms at 80 Somerset Avenue, Rochford — Mr. D. Abrams.

ROC/251/82 Erect a detached garage at 4 Grove Close, Rayleigh — Mr. S.J. King.

ROC/254/82 Add an extension to rear kitchen at 30 Fountain Lane, Bockley — Mr. T. Evans.

R0C/266/82 Add bay window to lounge at "Roach Rouse', East End, Paglesham — Mr. I. Puzey.

ROC/285/82 Add a two storey side extension at 60 Keswick Avenue, Hullbridge — Mr. & Mrs. P. Davis.

ROC/323/82 Add a rear extension at 140 Eastwood Road, Rayleigh — Mr. N. Stevens. a w — 18 — 000552 RoC /328/82 Erect a detached garage at 46 Avondale Road) Rayleigh - Mr. J. Hocking.

ROC/575/8l Erect a single storey rear extension at Weston Bridge, Lower Road, Hockley — Mr. LA. Baker.

E.OC/218/82 Re—location of boundary fence to the position marked AD X BC in the attached plan at 7 Lee Lotts, Great Wakering — Mr. B. Burns.

REFUSALS

R0C/198/82 Add extension to first floor at 36 Woodlands Avenue, Rayleigh, Essex — Mr. E.. Lambourne

Reasons:— 1. Excessive in size and would overshadow and dominate the rear of the adjoining property No. 34 Woodlands Avenue, Rayleigh.

2. Would not integrate satisfactorily with form and composition of the existing dwelling and this would be a discordant feature in the street scene.

R0C/249/82 Outline application to erect two detached houses and garages at land west of and adjoining 370 Eastwood Road, Rayleigh — Mr. A.H. White.

Reason:— E.C.B. (Residential)

A/ROC/7/82 Erect an internally illuminated double sided projecting advertisement sign at 27/29 Eastwood Road, Rayleigh — Lenniz Kitchens.

Reason:— Would create a cluttered appearance to the detriment of the appearance of the building and the street scene. 'fj flgft5not required to identify

A/ROC/l0/82 Erect internally illuminated fascia and double— sided projecting box sign at Unit 4, Adj. China Cottage, Spa Road, Hockley — Mr. A. Law.

— 19 —

tz..5r JJ j Reasons;— 1. The proposed signs would be detrimental to the character and appearance of this small parade of shops as well as creating a strident and dominant undesirable feature in the street scene.

2. The illuminated box sign is not an essential advertisement identifying the premises.

3. Would create an undesirable precedent for further signs in the immediate vicinity.

ROC/240/82 Construct additional vehicular crossing at 308 Greensward Lane, Hockley — Mr. P. Cottrell,

Reason: The policy of the Highway Authority, Essex County Council, in respect of this road is that access will be severely limited to development that has a proven need to be on such a road. There is not considered to be a proven need for any additional means of access.

— 20 — 00 0:; 4 ROCHFVRD DISTRICT COUNCIL PLANNING SERVICES CONNITTEE - 24th JIffIE, 1982.

REPORT OF TUE DIRECTOR OF TCWN PLMTh!ING.

Local Authorities (Historic Buildings) Act 1962. Applications for Financial Assistance.

The Director of Town Planning reports receipt of the undermentioned applications for financial assistance:—

(a) 4 Church Road, Barling Ma&tna. Listed Building Grade Ii.

Mr. S. OtDonovan

Repair and recover roof. Total Cost £2,757.00. plus V.A.T. 5c% Grant £1,378. + V.A.T. (including Provisional Sum) (incl.Prov. Sum).

(This application was approved after consultation with the Chairman and confirmation of this action is requested).

(b) 21 West Street, Rochford. Unlisted — Eochford Conservation Area.

Its. S. Dean

Becairs to rear gable Including strip and recover roof, repair and replace windows as necessary, repair chimney stack, make good gutters and chimney stack. Total Cost £3,060.00. plus V.A.T. 5c% Grant £1,530. + V.A.T.

(This application was approved after consultation with the Chairman and confirmation of this action is requested).

Pagleshazn.

Mr. R.D. Berrecloth. Repair walls, floors, windows, doors, inject damp proofing and renew rainwater goods. Total Cost £3,436.00. 5C6 Grant £1,718. (Repairs to roof and chimney stacks have been 4 grant aided by a house repairs grant).

))fl -a .

(a) 67 — 69 West Street, Rochford. Listed Building Grade II. Mr. T. Savag.

Replace 4 sliding Bash (box) windows. Replace external rear door. Renew ciii to shop window.

Total Cost £1,130. plus V.A.T. 51?6 Grant £565. ÷ V.A.T.

(e) 3—15 South Street, Rochford. Listed Thnlding Grade II. Rochford District Council

Repair, restoration and cleaning of external brick walling. Total Cost Ci0,317.50. plus V.A.T.

RECONNENDED That

(i) the action in. respect of items (a) and (b) be confined; (ii) grants as indicated at 5C$ be agreed in respect of items (c) and (a); (iii) a grant of i0$ of cost be considered in respect of item (e) and that the Policy & Resources Committee be requested to agree a variation of grant level in this case. S

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