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(Public Pack)Agenda Document for Full Council, 15/07/2020 18:00

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(Public Pack)Agenda Document for Full Council, 15/07/2020 18:00 Public Document Pack Arun District Council Civic Centre Maltravers Road Littlehampton West Sussex BN17 5LF Tel: (01903 737500) This Meeting will be webcast live Fax: (01903) 730442 DX: 57406 Littlehampton Minicom: 01903 732765 e-mail: [email protected] 7 July 2020 COUNCIL MEETING To all Members of the Council You are summoned to attend a virtual meeting of the ARUN DISTRICT COUNCIL to be held on Wednesday 15 July 2020 at 6.00 pm to transact the business set out below: Nigel Lynn Chief Executive PLEASE NOTE: This meeting will be a ‘virtual meeting’ and any member of the press and public may listen-in and view the proceedings via a weblink which will be publicised on the Council website at least 24 hours before the meeting. Different meeting arrangements are in place for the period running from 4 April 2020 to 7 May 2021 from the provisions of the Coronavirus Act 2020 and the meeting regulations 2020, to allow formal ‘virtual meetings’. This Council’s revised Rules of Procedures for ‘virtual meetings’ can be found by clicking on this link: https://www.arun.gov.uk/constitution Any members of the public wishing to address the Full Council meeting during Public Question Time, will need to email [email protected] by 5.15 pm on Thursday, 9 July 2020 on line with current Cabinet Procedure Rules. It will be at the Chief Executive’s/Chairman’s discretion if any questions received after this deadline are considered. For further information on the items to be discussed, please contact: [email protected] AGENDA 1. Apologies for absence 2. Declarations of interest Members and Officers are invited to make any declarations of pecuniary, personal and/or prejudicial interests that they may have in relation to items on this agenda, and are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent. Members and Officers should make their declaration by stating: a) the item they have the interest in b) whether it is a pecuniary, personal and/or prejudicial interest c) the nature of the interest d) if it is a pecuniary or prejudicial interest, whether they will be exercising their right to speak under Question Time 3. Public Question Time To receive questions from the public (for a period of up to 15 minutes) 4. Questions from Members with Pecuniary/Prejudicial Interests To receive questions from Members with pecuniary/prejudicial interests (for a period of up to 15 minutes) 5. Petitions To consider any petitions received from the public. 6. Minutes (Pages 1 - 12) To approve as a correct record the Minutes of the Annual Council Meeting held on 20 May 2020, which are attached. 7. Chairman's Announcements In view of the size of this agenda, the Chairman has confirmed that if it is necessary she will adjourn the meeting at a set time if there are still many items that have not been considered in line with Council Procedure Rule 15 [Motions without Notice[ (i) to adjourn a meeting. All remaining items will be considered at a further Full Council meeting to be held on 22 July 2020 at 6.00 pm. 8. Urgent Matters To deal with business not otherwise specified in the Council summons which, in the opinion of the Chairman of the Council (in consultation with the Chief Executive), is business of such urgency as to require immediate attention by the Council. CHANGE TO THE ORDER OF THE AGENDA Due to the size of this agenda, with the agreement of the Chairman of the Council, the following items will be considered as the first business on this agenda as they have recommendations that are of an essential nature: 9. Financial Support to the Leisure Operating Contract (Pages 13 - 20) Freedom Leisure is in receipt of a Council support package in response to the Government directive to close the Council’s leisure centres due to the COVID-19 pandemic. This report sets out the current situation and options to maintain the future viability of the leisure operating contract. 10. Constitution Working Party - 29 June 2020 (Pages 21 - 30) The Chairman, Councillor Mrs Yeates, will present the Minutes from the Constitution Working Party meeting held on 29 June 2020. There are recommendations at: o Minute 5 [Proposed Constitutional Update to Part 6 – Other Procedure Rules – Section 6 – Standing Orders Relating to Purchasing, Procurement, Contracts and Disposals – to view the Officer’s report and Appendix – please click on this link – Report and Appendix showing amendments o Minute 6 [Virtual Meeting Procedure Rules] – to view the Officer’s report and Appendix – please click on this link - Report and Appendix showing amendments o Minute 7 – Constitutional Review – There are no reports to view as this was a verbal update – the Appendix 1 that requires Full Council approval is attached to the Minutes from this meeting 11. Standards Committee - 20 February 2020 (Pages 31 - 34) The then Chairman, Councillor English, will present the Minutes from the meeting of the Standards Committee held on 20 February 2020. There are recommendations at: o Minute 464 [Appointment of Two Additional Independent Persons to the Standards Committee] – to view the Officer’s report – please click on this link - Report REPORTS FROM CABINET, OVERVIEW SELECT, REGULATORY AND STANDARDS COMMITTEES, AND FROM WORKING PARTIES AND WORKING GROUPS 12. Development Control Committee - 8 January 2020 (Pages 35 - 38) The Chairman, Councillor Bennett, will present the Minutes from the meeting of the Development Control Committee held on 8 January 2020. There are no recommendations. 13. Cabinet - 13 January 2020 (Pages 39 - 52) The Chairman, Councillor Dr Walsh, will present the Minutes from the meeting of Cabinet held on 13 January 2020. There is one recommendation at: o Minute 370 – [Audit & Governance Committee – 21 November 2019 – Minute 311 – Update on Progress of the Council’s Property Investment Fund] – to view the Officer’s report please click on this link - Report 14. Special Overview Select Committee - 14 January 2020 (Pages 53 - 58) The then Chairman, Councillor Coster, will present the Minutes from the Special Meeting of the Overview Select Committee held on 14 January 2020. There are no recommendations. 15. Licensing Committee - 24 January 2020 (Pages 59 - 60) The Chairman, Councillor B Blanchard-Cooper, will present the Minutes from the Licensing Committee held on 24 January 2020. There are no recommendations. 16. Overview Select Committee - 28 January 2020 (Pages 61 - 70) The then Chairman, Councillor Coster, will present the Minutes from the meeting of the Overview Select Committee held on 28 January 2020. There are no recommendations. 17. Bognor Regis Regeneration Sub-Committee - 4 February 2020 (Pages 71 - 74) The Chairman, Councillor Stanley, will present the Minutes from the meeting of the Bognor Regis Regeneration Sub-Committee held on 4 February 2020. There are no recommendations. 18. Development Control Committee - 5 February 2020 (Pages 75 - 80) The Chairman, Councillor Bennett, will present the Minutes from the meeting of the Development Control Committee held on 5 February 2020. There are no recommendations. 19. Housing & Customer Services Working Group - 6 February 2020 (Pages 81 - 86) The Chairman, Councillor Bennett, will present the Minutes from the meeting of the Housing & Customer Services Working Group held on 6 February 2020. There are no recommendations. 20. Cabinet - 10 February 2020 (Pages 87 - 108) The Chairman, Councillor Dr Walsh, will present the Minutes from the meeting of Cabinet held on 10 February 2020 with the exception of Minute 433 [Council Budget 2020/21] which was dealt with at the Special Meeting of the Council held on 19 February 2020. There are therefore no recommendations. 21. Electoral Review Sub-Committee - 11 February 2020 (Pages 109 - 110) The Vice-Chairman, Councillor Jones, will present the Minutes from the Electoral Review Sub-Committee held on 11 February 2020. There are no recommendations. 22. Audit & Governance Committee - 13 February 2020 (Pages 111 - 120) The Vice-Chairman, Councillor Mrs Haywood, will present the Minutes from the meeting of the Audit & Governance Committee held on 13 February 2020. There are recommendations at: o Minute 442 [Capital Strategy] – to view the Officer’s report – please click on this link - Report and Appendix o Minute 443 [Treasury Management Strategy Statement and Annual Investment Strategy] – to view the Officer’s report and appendices – please click here – Report 23. Planning Policy Sub-Committee - 25 February 2020 (Pages 121 - 128) The Chairman, Councillor Mrs Yeates, will present the Minutes from the meeting of the Planning Policy Sub-Committee held on 25 February 2020. There are recommendations at: o Minute 30 [Revocation of Older Supplementary Planning Documents and Supplementary Planning Guidance] – to view the Officer’s report – please click on this link – Report o Minute 35 [High Level Development Principles for the Barnham/Eastergate/Westergate (BEW) Strategic Planning Allocation] – to view the Officer’s report – please click on this link - Report 24. Environment & Leisure Working Group - 27 February 2020 (Pages 129 - 134) The then Chairman, Councillor Mrs Staniforth, will present the Minutes from the meeting of the Environment & Leisure Working Group held on 27 February 2020. There are no recommendations. 25. Development Control Committee - 4 March 2020 (Pages 135 - 150) The Vice-Chairman, Councillor Ms Thurston, will present the Minutes from the meeting of the Development Control Committee held on 4 March 2020. There are no recommendations. 26. Cabinet - 9 March 2020 (Pages 151 - 186) The Chairman, Councillor Dr Walsh, will present the Minutes from the meeting of Cabinet held on 9 March 2020. There are recommendations at: o Minute 497 [Corporate Plan 2018-2022 Quarter Two Performance Report for the period 1 July to 30 September 2019] – to view the Officer’s report – please click on this link – Report o Minute 499 [Public Realm Projects in Bognor Regis – The Sunken Gardens and Place St Maur] – to view the Officer’s report – please click on this link - Report 27.
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