DELAWARE RIVER PORT AUTHORITY BOARD MEETING Wednesday, June 16, 2021 9:00 a.m. One Port Center Board Room/Zoom Camden, NJ John T. Hanson, Chief Executive Officer 1 DRPA BOARD 2 DELAWARE RIVER PORT AUTHORITY BOARD MEETING Wednesday, June 16, 2021 at 9:00 a.m. One Port Center 2 Riverside Drive Camden, New Jersey ORDER OF BUSINESS 1. Roll Call 2. Public Comment 3. Report of the CEO 4. Report of the CFO 5. Approval of May 19, 2021 Board Meeting Minutes 6. Monthly List of Previously Approved Payments – May 2021 7. Monthly List of Previously Approved Purchase Orders and Contracts – May 2021 8. Approval of Operations & Maintenance Committee Meeting Minutes - June 1, 2021 9. Adopt Resolutions Approved by Operations & Maintenance Committee - June 1, 2021 DRPA-21-037 Capital Project Contract Modifications. DRPA-21-038 Electric Energy Procurement. DRPA-21-039 Agreements for Use of DRPA Property. 10. Approval of Audit Committee Meeting Minutes - June 2, 2021 11. Adopt Resolutions Approved by Audit Committee - June 2, 2021 DRPA-21-040 Approval of 2020 Financial Audit Exit Conference Report and Required Communications. 12. Citizens Advisory Report 13. Unfinished Business 3 14. New Business DRPA-21-041 Consideration of Pending DRPA Contracts. (Between $25,000 and $100,000) 15. Adjournment 4 CEO REPORT 5 Report of the Chief Executive Officer June 16, 2021 Board of Commissioners Delaware River Port Authority of Pennsylvania and New Jersey One Port Center 2 Riverside Drive Camden, New Jersey 08101-1949 To the Commissioners: The following is a summary of recent DRPA activities. The appropriate reports are attached. Emergency Powers The original water main feed to Lindenwold Station runs underneath NJ Transit Tracks and is currently leaking, which has caused unusually high water bills and could potentially be undermining the stability of NJ Transit’s track bed. A new water feed is needed to be jack and bored underneath the tracks tied back inside Lindenwold Station. The feed will be tapped from the existing line in the parking lot of the Lindenwold Shop, which will cause the most minimal disturbance to PATCO operations. The time required to put this out to bid could further compromise the integrity and stability of NJ Transit’s track bed, so on May 6, 2021, I have authorized under DRPA By-Laws Article II(c)(8) under my Emergency Powers to procure AP Construction to perform the required work involved in an amount n-t-e $112,800. 6 AROUND THE AUTHORITY “Foundations of our Stewardship Culture” – A New DRPA Webinar Series DRPA and PATCO have set out to create an environment where people interact to build and strengthen their collaboration, team building, and communication skills through in-person instruction and improvisational principles. It’s been more than five years since we launched our Biweekly CEO Leadership Sessions for our senior management team and more than two years since we started the Peer to Peer LeadershipXchange for the next level managers at DRPA and PATCO. For the first few years, Rob Alesiani, Media Specialist, PATCO, worked with Christina Maroney, Director of Strategic Initiatives, and I on these programs. Both programs are tremendously successful, even in the current virtual environment. However, my vision is for ALL employees at EVERY LEVEL to have access to these ideas and skills. I am very excited that we have created a new webinar series, “Foundations of Our Stewardship Culture,” to share the knowledge and information with everyone in the organization. Leadership development coach, improviser, and instructor, Nick Gillette, presents each episode and facilitates a group of DRPA employees as they discuss a series of leadership concepts and work through the interactive exercises. The first three episodes were recently released and are available on our YouTube channel. Episode 1: Growth Mindset Episode 2: Yes, and… Episode 3: Deep Listening In this episode, employees explore a “growth Explores why “yes, and…” might be the most In this episode, “Deep Listening,” DRPA mindset” and how trying something new, taking valuable phrase in the workplace. In this employees explore the importance of skillful risks, and getting outside of comfort zones episode, DRPA employees explore the power of listening, and the difference between ‘listening creates growth. “yes” and how it contributes to an idea and to respond’ and ‘listening to understand.’ Staff places things in motion. practices listening through three exercises drawn from improvisational theatre: “My Monologue”, “Wheel of Subtext”, and “Skeptic and Liars.” 7 DRPA Joining the Diverse Procurement Collaborative The Delaware River Port Authority recently announced its intention to join the Diverse Procurement Collaborative (‘Collaborative’) created by The Chamber of Commerce for Greater Philadelphia. The goal of the Collaborative is to increase opportunities for small, Black- and Brown-owned businesses by facilitating the exchange of best practices, building a community of business leaders committed to diverse procurement practices, and creating accountability through benchmarking. Through this initiative, we hope to identify gaps in our procurement process as it relates to minority spend. We look forward to sharing with and learning from others about practices that will lead to increased vendor diversity and Tier 1 spend with diverse companies. Other early Collaborative adopters include Comcast, Drexel, Eastern Minority Supplier Development Council, The Enterprise Center, School District of Philadelphia, SEPTA, University of Pennsylvania, and Vanguard. The kick-off for Collaborative participants is June 22. We will keep you posted about this new regional Collaborative. Successful May 2021 Remote Walk4Wellness Initiative The remote 2021 May Walk4Wellness initiative is complete and was a success. A record 156 DRPA and PATCO employees participated in this year’s wellness walk. We received “selfies” from 37 walkers who participated in the May 3, 2021, remote “kick-off” walk. You may see some staff donning their black mask with the walk’s logo. The mask was part of an incentive kit that was provided to employees who registered to participate in the walk. The kits were made possible as a result of the annual wellness funds provide by AmeriHealth. We hope all our colleagues will make walking an ongoing habit for their health and well-being. The team from the Benefits Administration Department organized the walk. Ann DuVall, Project Manager, Office of the CAO, served as project lead. She was supported by Selina Thompkins, Administrative Coordinator, and Gloria Rienzi, Temporary Worker. Special thanks go to Fritz Sims, Supervisor, Printing Services, Mike DiGiamberardino, Senior Reproduction Technician, and John Stephenson, Reproduction Technician from Printing Services, Trenace Starks, Supervisor, Mail Room, and Marquita Sellars, Milan “Rocky” Harrison, and Murray Brenner, Building Services Clerks in the Mail Room. 8 9 STEWARDSHIP Our Annual 2020 Office of Business Development & Opportunity Year-End Summary Report is Available In a year of unexpected experiences and “firsts” of all kinds, the commitment to the non-discrimination programs continues to be a priority at DRPA and PATCO. The Year- End Report produced by the Office of Business Development & Equal Opportunity (OBD&EO) highlights the work done across the Authority to support the OBD&EO mission of “providing equal employment and contracting opportunities for all” by tracking the dollars paid to M/W/D/SBE and VOB businesses in the region. This report would not be possible without the support of the Engineering Division, Contract Administration, the Purchasing departments at DRPA & PATCO, Corporate Communications, and Printing Services. We are excited to share the 2020 Year-End Summary Report. To view the dynamic report in a flipbook format, please visit www.drpa.org/obdeo/2020YearEndSummary. DRPA Police Deploy Body-Worn Cameras On Friday, May 28, DRPA/PATCO Police officers began wearing body-worn cameras while on patrol. The high-definition cameras, worn visibly near an officer’s chest, can wirelessly upload captured video and audio to a secure cloud-based storage site where police administrators can review the media. Body-worn cameras are a valuable tool for our department and the communities we serve. The technology will enhance officer safety, promote accountability, and provide a transparent unbiased view of interactions between our officers and the public. The launch comes after a multi-month training and pilot program. It is part of a $609,000 project to upgrade the department with the latest audio/video technology, DRPA Transit Police Officer Caruso on patrol with K9 Lennox at PATCO Ferry Avenue Station. DRPA Police officers are now including upgrading dash-cams currently installed in equipped with body cameras to promote accountability, every patrol car. transparency and professionalism. 10 SERVICE Customer Focused: A Collaborative Report 2020 Year-End Customer Service Report of DRPA Customer Service, PATCO General Manager’s Office and Corporate Communications Department In March 2020, as a result of the COVID-19 pandemic, many departments at DRPA and PATCO were required to pivot abruptly to meet the needs of our customers. Working together, often across business lines, we adopted new strategies and approaches to communicating with our customers. Notwithstanding the unique challenges we have faced, our commitment to providing exemplary customer service never wavered. Authentic and timely communication remains a top priority