Terms of Reference

Republic of the Philippines DEPARTMENT OF PUBLIC WORKS & HIGHWAYS REGIONAL OFFICE VIII Baras, Palo, Leyte

TERMS OF REFERENCE

Consultancy Services for the Conduct of Feasibility Study of the Proposed Road Opening/Construction of Junction Himay-angan- Silago-Abuyog Boundary Road (Bagacay-Tib-o), Abuyog, Leyte

1.0 INTRODUCTION

Basic needs, goods, services and information must be effectively established and prioritized by the growing infrastructure development in Eastern Visayas and should be an inclusive opportunity for everyone. This will help decongest urban areas, interconnect growth hubs and provide basic services. Bypasses and diversion roads and other infrastructure projects, a primary task of the department, is now a proposal thing that should provide appropriate and economical infrastructure while being ensured that these projects meet and fulfill their purpose. A measure to attain this goal is the proper conduct of feasibility study with feasible results prior to funding the construction of the project.

This proposed consultancy services of the feasibility study of the above-named project is outsourced to bypass the DPWH, Regional Office VIII, Baras, Palo, Leyte with the assistance of the Project Preparation Division, Planning Service (PDD, PS). The feasibility study must contain the extent and nature of improvements/construction needed with the economic and technical justification thereof, environmental and social impacts and development program for suitable and optimal investments. Results from the study, if determined and found feasible, will be used by DPWH for programming purposes and its implementation through local financing/external sources.

Abuyog, being a 1st class municipality in the province of Leyte with recognized tourist destinations, will eventually attract a significant number of tourists and future dwellers – both from the International and Domestic areas which may live and/or invest in it. However, it has been recognized that some travelers/tourists find it hard to reach their destination since the access route in the said area has not been fully developed. For a municipality to fully thrive and be known for its tourism, proper urban planning and road network connectivity should be implemented.

The proposed project is a 2-lane kilometer roadway with an estimated 7.85-kilometer alignment which aims to provide another road network connectivity in the Municipality of Abuyog by connecting two (2) National Roads, namely; (1) the Abuyog-Silago Road, and; (2) Junction Himay-angan-Silago-Abuyog Road, which is also safe for transporation of people, goods and services.

Furthermore, it will serve as an alternate route whenever other neighboring road networks are inaccessible due to natural disasters or road maintenance, and for the constituents of the Municipality of Abuyog and its neighbouring municipalities to access various evacuation centres in emergency cases, such as, but not limited to natural disasters.

The objectives of this undertaking are:

2.1 To delve on the Comprehensive Land Use Plan (CLUP)/ Regional Development Plans (RDP) and Provincial Development Plans (PDP)/ Municipal Economic Profile and produce an in-depth socio-economic profile of the study area;

2.2 To determine the Annual Average Daily Traffic (AADT) in major and abutting road sections relevant to the project influence area; and assess the existing and future condition of the relevant road network based on capacity and safety measurements such as Level of Service and other network performance parameters or factors;

2.3 To establish zonesˡ based on the existing and future land use in the study area and identify volume distribution in major and abutting road sections during peak and non-peak hours;

2.4 To establish Traffic Growth Rate (TGR) based on ecological factors such as population distribution, average income per family and product consumption per capita;

2.5 To develop an updated travel time-based Vehicle Operating Cost (VOC) and running cost based on transportation related expenditures such as productivity cost, fares, vehicle (or any part of) acquisition cost, fuel cost, etc.;

2.6 To determine the soil profile at the project site, identify possible geological and geotechnical hazards and recommend structural and non-structural measures to reduce the effect of these hazards;

2.7 To produce a complete plan and profile of the project to the environment and identify the potential project affected persons/families with the estimated cost for right-of-way acquisition; and

2.8 To estimate at 20% accuracy, the principal quantities and total cost of each component of the project taking as reference the recent bids under similar Government Projects.

2.9 to determine the viability of the project based on technical and economic merits and recommend to the government the best possible alignment/ structural configuration in consideration of the construction cost, impact on the environment, social safeguard and other relevant factors such as on- going and proposed projects of other private and government agencies.

2.10 to identify the potential project affected persons/families with the estimated cost for right-of-way acquisition and proposed timetable, manner of payment and/or institutional arrangement for RAP implementation;

______ˡA zone is an area, especially one that has different characteristics from the ones around it or used for different purposes (Cambridge Dictionary)

TOR Consultancy Services for the Conduct of Feasibility Study of the Proposed Road Opening/Construction of Junction Himay-angan-Silago-Abuyog Boundary Road (Bagacay-Tib-o), Abuyog, Leyte Page 2 of 31 2.11 to determine the possible significant impacts of the project to the environment and provide appropriate mitigating measures to address these impacts;

3.0 SCOPE OF CONSULTING SERVICES

The scope of consulting services will involve data gathering, surveys and investigations with preliminary environmental impact assessment, Gender and Development (GAD), Resettlement Plan and road strip planning which is the subject of this Terms of Reference.

The Consultant’s scope of work will cover but not necessarily limited to the items listed hereunder.

3.1 Socio-Economic Data Gathering

3.1.1 Review existing national, regional, provincial, local, metropolitan, and transportation infrastructure development plans, such as Comprehensive Land Use Plan, Regional Development Plans, Provincial Development Plans and other related studies relevant to the project;

3.1.2 Collect primary data and information, assess and forecast growth and development trends in: population growth and distribution, average income generation per family, extent of urbanization, land use, car/vehicle ownership, transport related expenditures, employment, poverty threshold, economic sectors (agriculture, industry, services), etc. for the influence area of the project. The data shall be presented in tabular format showing the growth trends and summarize the results in narrative form;

3.1.3 Assess information on national and regional macro-economic growth development plans and trends and economic sectors (services, industry, manufacturing, agriculture, etc.) and how the Project will have impact on these.

3.1.4 Establish Traffic Growth Rate (TGR) based on demographic characteristics and other information gathered in section 3.1.2 and develop updated travel time-based vehicle operating cost (VOC) and running cost based on but not necessarily limited to the minimum parameters set by Statistics Division of Planning Service, Department of Public Works and Highways;

3.1.5 Prepare a complete socio-economic profile of the study area which contain population distribution, income generation, product consumption, infrastructure, existing land use, poverty incidence and all economic activities including agriculture, fishery, labor and employment, etc.

3.2 Alignment Survey

3.2.1 Identify at least three (3) possible alignments and/or structural configuration considering among others, technical difficulties, connectivity

TOR Consultancy Services for the Conduct of Feasibility Study of the Proposed Road Opening/Construction of Junction Himay-angan-Silago-Abuyog Boundary Road (Bagacay-Tib-o), Abuyog, Leyte Page 3 of 31 to the existing national road network, investment requirement, impact on the environment and social aspect of the project; and

3.2.2 Present to the Implementing Office, Planning and Design Division Region VIII, the best alignment or structural configuration based on the appropriate and agreed selection method (multi-criteria analysis) for approval, using geographic information system (GIS) maps (referenced to WGS 84).

3.3 Traffic Survey

3.3.1 Conduct 12-hrs Manual classified volume count on relevant midblock sections and intersections within the project influence area as identified in Annex 1 for three (3) days consolidated every hour – two (2) during the midweek and one (1) during the weekend (survey form template is provided in Annex 2);

3.3.2 Collect and review previous traffic data on road sections within the study area from the Department of Public Works and Highways Traffic Database and/or other credible sources and develop traffic daily factors and seasonal factors. The consultant shall utilize the obtained adjustment factors together with the results of the required surveys in item 3.3.1 to determine the Annual Average Daily Traffic on major and adjoining road sections relevant to the project;

3.3.3 Characterize the future supply of transport facilities in the study area in order to establish the links among the available modes such as mass transit systems, sea transport, etc.;

3.3.4 Identify major traffic generating sources and subdivide the study area into ‘zones’ based on the existing land use and future land use and other data in the documents prescribed in Section 3.1. Socio-Economic Data Gathering. The zoning shall conform but not necessarily limited to the existing codes of Department of Interior and Local Government;

3.3.5 Conduct Origin – Destination (OD) Survey on selected stations as identified in Annex 1 and establish trip patterns based on vehicle type, trip purpose, vehicle occupancy, etc. (survey form template is provided in Annex 2.1). The Consultant must provide details of the results of the OD Survey in the report together with a concise description of vehicular movement based on the established zones as in item 3.3.4 which includes but not limited to:

a) relationship between the generation and attraction of traffic and socio-economic indicators by the established zones;

b) the competitive and complimentary characteristics in relation to the existing and proposed modes of transport such as rail and air transport routes; and

c) traffic assignment of volume in the network considering the current and future layout of the network;

TOR Consultancy Services for the Conduct of Feasibility Study of the Proposed Road Opening/Construction of Junction Himay-angan-Silago-Abuyog Boundary Road (Bagacay-Tib-o), Abuyog, Leyte Page 4 of 31 3.3.4 Conduct travel time and delay survey during peak and non-peak hours at significant segments in the study area as identified in Annex 1.1 and determine the average travel time required using the existing routes or current road network configuration. The summary of information shall adopt but not necessarily be limited to the minimum information set by Project Preparation Division of Planning Service, Department of Public Works and Highways (survey form template is provided in Annex 2.2);

3.3.5 Use any available traffic forecasting/ network analysis models such as the JICA – STRADA, VISSIM, TRANSPORT, CUBE or its equivalent in the traffic demand forecasting and network analysis. The Consultant shall prepare the necessary data inputs and comprehensively provide all the information required to run the model and clearly illustrate the output needed to evaluate the project;

3.3.6 Based on the selected model, compare implementation alternatives and illustrate the resulting volume accumulation and other technical indicators such as vehicle-kilometers, vehicle-hours, congestion level, and transport cost which will serve as basis for the subsequent economic comparison and evaluation;

3.4 Topographical Survey

3.4.1 Undertake preliminary topographical survey along the selected alignment. The Consultant shall set out and establish reference points at appropriate locations as key control points of the survey. These points shall be used as benchmarks for identification and use during the subsequent engineering surveys. The levelling shall be tied to the existing government benchmarks in the area. (“Geo-tagging”);

3.4.2 Conduct profiling with cross-sections taken at fifty (50) meters interval, unless local conditions require cross-section at closer intervals² so as to provide the necessary details for earthwork, quantity calculations with an accuracy of twenty percent (20%) of the final quantities. Profiles and cross- sections shall be determined plus one hundred (100) meters beyond construction limits;

3.4.3 Prepare topographic maps with contours at 50-meter interval and coordinates and vicinity. All survey plans shall be prepared on reproducible materials of high quality.

3.4.4 Conduct preliminary inventory for potential road slope disasters in the road section under study. The road slope disasters in the road shall be determined and classified as soil collapse, rock slope collapse, landslide, road slip debris flow, river erosion and coastal erosion.

______²Closer interval is required for circuitous alignments and sections that are highly susceptible to slope failures

3.5.1 Undertake preliminary hydrological investigation in the areas traversed to determine the location of appropriate culverts and bridges and to properly provide adequate drainage, flood protection against erosion and scour forces both for road formations and bridge foundations, and countermeasures for potential road slope disasters such as soil collapse, road slip, landslide, rock fall, etc.

3.5.2 Integrate collected information the trend of the water course, steam velocity, and maximum flood levels, flood prone area, existing drainage system characteristics and conditions, design discharge for 25 and 50-year return period for bridges and box culverts, respectively;

3.5.3 Examine available topographical and geological maps and conduct direct investigation to determine the extent and nature of the catchment basin of different water sources.

3.6 Geological and Geotechnical Investigation and Surveys

3.6.1 Review all existing geologic information/data relevant to the project such as: Preliminary Geo-hazard Assessment Report, topographic map, geologic map, soil/agricultural maps, drilling logs and soil exploration plan.

3.6.2 Conduct field reconnaissance to the project site in order to validate the existing geological data and gather additional information that will affect the proposed foundation design and boring plan.

3.6.3 Gather information such as, accessibility, proposed drill/borehole location, necessary equipment and conceived difficulties to expect on the conduct of drilling/boring operation.

3.6.4 Conduct site inspection before or during the conduct of soil exploration of a project and prepare an inspection report containing, among others, the following: description of the project site, observation, expected site geology and soil type, topography, vegetation, findings, comments and recommendations, and reasons for any significant deviation from the geotechnical program, if it happens.

3.6.5 Perform testing procedures and analyses in accordance with the DPWH Design Guidelines, Criteria and Standards (DGCS), Volume 2C (Geological and Geotechnical Investigation), 2015 Edition and applicable provisions of existing laws, codes or issuances of the Department in order to come up with the recommendations and design criteria.

3.6.6 Conduct soil sampling on the proposed road alignment by Auger Boring and Test Pit spaced at every 500-meter interval or less with a minimum depth of 1.50 meters. Soil samples taken shall be subjected to natural water content, mechanical analysis, atterberg limits, moisture density relations, California bearing ratio and soil classification;

TOR Consultancy Services for the Conduct of Feasibility Study of the Proposed Road Opening/Construction of Junction Himay-angan-Silago-Abuyog Boundary Road (Bagacay-Tib-o), Abuyog, Leyte Page 6 of 31 3.6.7 Conduct one (1) deep drilling at each abutment location and one (1) borehole at every onshore and offshore piers of each candidate site.

3.6.8 Conduct drilling of shallow and deep foundations in accordance with DPWH DGCS, Volume 2C, 2015 Edition. Soil samples shall be tested for the determination of soil characteristics (grain size distribution and classification, natural moisture content, Atterberg limits, specific gravity, shear strength test, etc.) to be used as geotechnical parameters for foundation design.

3.6.9 Conduct deep borings for sections with geological problems in order to provide information on materials, which may cause problems with respect to stability, settlement, etc.

3.6.10 Subject disturbed and undisturbed soil and rock samples to physical and mechanical tests and analyses to include shear strength tests necessary for analysis of slope stability, settlement and subsidence.

3.6.11 Delineate and identify geological structure, especially active faults and potential mass movement areas that might traverse the project area including analysis for liquefaction potential during earthquake and consolidation due to soft ground.

3.7 Right – Of – Way Strip Planning Survey

3.7.1 Conduct Information, Education, Consultation (IEC) build upon the information presented in the Resettlement Policy Framework (RPF) and DPWH Right-of-Way Acquisition Manual (DRAM) in accordance with the RA 10752 s.2016 and develop a Gender Responsive Preliminary-RAP in a highly participatory manner, not only informing PAFs of the available options but also working out those options with the PAFs so that local preferences and views are incorporated integrally into the Pre-RAP;

3.7.2 Present the proposed project of the Department to request assistance in the identification of project affected families (PAFs) and structures that will be affected by the project;

3.7.3 Conduct population census and socio – economic survey of PAFs to determine property owners, renters, lessees, tenant farmers, and informal settlers living within the corridor of impact. The population census shall enumerate persons possibly affected by the project, to include; a.) demographic data of the individuals in each household: age, gender education, primary and secondary occupations, source of income, ethnicity, religion and; b.) the nature of impact: loss of residence, loss of business premises, loss of other improvements, loss of trees or crops (use attached pro-format);

3.7.4 Identify and value the affected assets/properties of the PAFs and develop a benchmark unit cost of the affected assets within the resettlement corridor of impact. This benchmark unit cost shall be derived from industry

3.7.5 Provide the timetable, manner of payment and institutional arrangements for RAP implementation;

3.8 Preliminary Resettlement Action Plan (Preliminary RAP) Survey

The objectives of the Preliminary RAP are as follows:

• To determine the number of possibly Project Affected Families (PAFs) • To identify the extent of impacts of the project on their properties/assets and the measures to mitigate these impacts; • To determine the compensation and entitlements to the PAFs for their affected properties/assets per DRAM • To determine the budget estimate for compensation and entitlements, relocation and resettlements, information dissemination, public consultation, monitoring and other activities for RAP implementation; • To provide the timetable, manner of payment and institutional arrangements for RAP implementation; and • To ensure public participation in the implementation and monitoring of the RAP.

3.8.1 The Consultant shall closely coordinate with the Implementing Office and the Environmental and Social Safeguards Division of Planning Services (ESSD, PS), to monitor the performance and quantity of output of Sociologist/RAP Specialists in all Preliminary RAP activities prior to preparation of the report to ensure that the RA 10752 (An Act to Facilitate the Acquisition of Right-of-Way, Site or Locations for National Government Infrastructure Projects and Other Purposes), Applicable Laws and DPWH Resettlement Policy are properly complied with and adequately met.

3.8.2 The Preliminary RAP must include the Project-Affected Families (PAF’s) to be affected based on the final and approved schemes and cover the relevant aspects of the project (including as applicable, potential borrow pit sites, dump sites, quarries, work camps, that may be prescribed in the tender documents, etc.).

3.8.3 The Preliminary RAP shall be fully compliant with applicable national legislation, including DPWH’s Right-of-Way Acquisition Manual (DRAM) also known as “The Right-of-Way Act” S.2016.

3.8.4 The Consultant shall develop the Gender Responsive Preliminary RAP in a highly participatory manner, not only informing PAF’s of the available options but also working out those options with the PAF’s so that local preferences and views are incorporated integrally into the Preliminary RAP.

The Preliminary RAP shall detail the gender responsive actions to be taken to:

TOR Consultancy Services for the Conduct of Feasibility Study of the Proposed Road Opening/Construction of Junction Himay-angan-Silago-Abuyog Boundary Road (Bagacay-Tib-o), Abuyog, Leyte Page 8 of 31 • Plan and create with the relevant PAF’s relocation sites and institute protective measures in a participatory manner, and

• To the extent that there is impact on livelihoods, develop in close collaboration with the PAF’s required livelihood restoration measures. These measures are needed when there is involuntary taking of land resulting to relocation or loss of shelter, loss of assets or access to assets, or loss of income sources or means of livelihood, whether or not the PAF’s must move to another location.

3.8.5 The Consultant shall undertake IEC’s through:

• Asset Identification and Valuation

Identify and value the affected assets/properties of the PAF’s. Develop a benchmark unit cost of the affected assets within the resettlement corridors of impact. This benchmark unit cost shall be derived from industry standards and accepted by the DPWH. An example of this is cost per square meter of floor area of a house or building. Approximate measurements survey shall be properly documented and shall be included in the Preliminary RAP report as an Annex.

A separate stand-alone Preliminary RAP document shall be prepared by the Consultant in compliance with D.O. 5, series of 2003 that requires the preparation of such document for every infrastructure project of the Department (see Annex 4 for RAP Report outline).

3.8.6 The Consultant shall formulate a stand-alone Preliminary RAP containing, among other things, (a) description of the lands, structure/improvements, and crops/trees to be acquired as ROW; (b) profile of PAP’s; (c) possible adverse impacts of projects and mitigation measures; (d) cost estimates for acquiring land and improvements needed as ROW and for relocation of informal settlers; (e) recommended compensation and entitlement package for owners and PAPs; and (f) RAP implementation schedule.

The EIA report/document shall be forwarded to the Planning Service Central Office for review.

3.8.7 The Consultant will make the services available to clarify issues both with the Client, issuing authority, and the public which have special interests in the project. During the engagement, it will closely coordinate with the Implementing Office and ESSD to monitor the performance and quality of output of Environmental Specialists from data acquisition until environmental document submission.

3.8.8 The Contract Cost/budget shall be inclusive of all expenses related to the preparation of the document including the following:

▪ Reproduction of the interview schedule for the perception survey and report ▪ Conduct of focused group discussion (FGDs), meeting, workshop and their facilitation

TOR Consultancy Services for the Conduct of Feasibility Study of the Proposed Road Opening/Construction of Junction Himay-angan-Silago-Abuyog Boundary Road (Bagacay-Tib-o), Abuyog, Leyte Page 9 of 31 ▪ Travels of field researchers/interviewers ▪ Communication expenses ▪ Health and travel insurance and other contingent liabilities of the field researchers ▪ Survey, baseline gathering and sampling laboratory test

3.8.9 The report to be prepared by the Consultant shall determine the key potential environmental and social impacts of the project. (See Annex 5 for the Outline)

3.9 Preliminary Environmental and Social Impact Assessment (for IEE Checklist only)

3.9.1 Gather baseline information and verify the existing condition of the proposed project on the four (4) environmental components: The Land, The Water, The Air/ Noise and The People within the Impact Area. The baseline information should describe most likely but not limited to the environmental settings of the following:

3.10.1 Physical Condition 3.10.2 Biological Condition 3.10.3 Socio Cultural, Economic and Political Environment 3.10.4 Future Environmental Conditions without the project

3.9.2 Formulate necessary mitigating measures and actions to address the impacts identified for the proposed project.

3.10 Cost Estimate

3.10.1 Prepare the cost estimate using the unit price analysis method for various improvement alternatives. The estimates shall include the initial cost of construction, detailed engineering, supervision, acquisition of right-of-way and resettlement compensation. EMP/IMP cost and environmental monitoring cost, price escalation and contingencies.

3.10.2 Classify, if necessary, the cost items into local and foreign currency components and the corresponding taxes. The foreign currency component (distributed into direct and indirect) shall include, inter alia, such items as depreciation or rental rates on equipment, materials and supplies for which the Philippines is a net importer, wages of foreign personnel and overhead and profit of foreign firms to be employed while the local currency component shall include the acquisition of right-of-way, cost of local materials and supplies, local wages, etc.

3.10.3 Calculate the quantities of each work item of the different types of work to be carried out.

3.10.4 Estimate the maintenance cost in the same manner as the construction cost.

3.11.1 Shall conduct preliminary inventory for potential road slope disasters in the road section under study. The road slope disasters in the road shall be determined and classified as soil collapse, rock slope collapse, landslide, road slip, debris flow, river erosion and coastal erosion.

3.11.2 Collect information regarding road slopes on the road under study for proper and practical risk assessment. They shall complete the five (5) types of templates prepared for at the Preliminary Inventory Survey (PIS) level. The PIS shall be undertaken to identify disaster prone slopes and assess the disaster frequency of the slopes.

3.11.3 Identify disaster prone areas, assess the potential frequency of road closure disaster per year (if applicable), assess the magnitude of disaster and prepare preventive countermeasure plans with the corresponding estimate.

3.12 Economic Evaluation

3.12.1 Assess and calculate economic benefits accruing to the road network improvement with the implementation of the project to include inter alia, the following: (i) reduction in road user transport cost and travel time broken down into normal, diverted and generated traffic components; (ii) improvement in efficiency of the network (decongestion), capacities and other related measurements; and (iii) savings on improvements in road maintenance and repair cost, if any, and in consideration of the frequency of intervention;

3.12.2 Assess the quality and quantify to the extent possible the social and other indirect benefits accruing to the government and society such as traffic safety, accident reduction, carbon monoxide reduction, improved land use, decongestion of central business districts, etc.;

3.12.3 Perform economic analysis on a “without project” and “with project” scenario basis considering disruption costs during implementation, if applicable, and determine the viability of the project using indictors such as Economic Internal Rate of Return (EIRR), Net Present Worth (NPW), and Benefit – Cost Ratio (BCR). The Consultant shall undertake sensitivity and shadow pricing assessment for foreign and labor cost components based on the requirements set by the National Economic and Development Authority (NEDA);

3.12.4 Undertake sensitivity assessments of key parameters such as traffic growth factors, traffic volume, and diverted traffic of sufficient range and detail to permit rational examination of possible implementation alternatives;

3.12.5 Discuss the non-quantifiable social benefits in light of their importance to the national economy and socio-economic objectives of the government with particular emphasis to the areas directly influenced by the project. The

TOR Consultancy Services for the Conduct of Feasibility Study of the Proposed Road Opening/Construction of Junction Himay-angan-Silago-Abuyog Boundary Road (Bagacay-Tib-o), Abuyog, Leyte Page 11 of 31 discussion shall include but not necessarily limited to: (i) identification of benefits; and (ii) pattern of distribution of benefits;

3.13 Implementation Plan

3.13.1 Explore project implementation under a short, medium, and long-term plan and integrate in the study;

3.13.2 Establish and recommend a suitable construction phasing and packaging taking into consideration the schemes/ scenarios proposed or realistic and accost-effective implementation;

3.13.3 Evaluate and recommend the most appropriate construction method and traffic management plan during the construction of the project;

4.0 REPORTING

4.1 Final results will be presented to the Planning Service and Planning and Design Division of the Regional Office concerned.

4.2 During the contract period, coordination meetings with the District Engineering Office and Regional Office concerned must be conducted to: (a) initiate agreements, (b) discuss the progress of the work and preliminary output; (c) make comments and suggestions on a timely basis; and (d) resolve problems and issues that may be encountered.

4.3 Further, aside from the specified scope of works mentioned above, the Consultant may propose additional works to enhance the study. The scope of any additional proposed works by the Consultant shall be established within the first two (2) months of the study, subject to the approval of the DPWH.

5.0 EXPECTED MAJOR OUTPUTS OF THE CONSULTING SERVICE

5.1 The major output of the Study will be the following and Five (5) copies these reports shall be submitted to the implementing office.

(a) Overall Summary Accomplishment Report (b) Traffic Survey and Initial Analysis Report (c) Preliminary Highway Engineering Design and Studies/Assessment Report (typical Roadway Section, Summary of Quantities, Table of Reference of Horizontal and Vertical Control) (d) Plan and Profile with the Final alignment incorporated in the Topographic/Hydrographic Plans (e) Preliminary RAP Report (f) Environmental and Social Impact Assessment Report and Gender and Development (GAD) Report (g) Laboratory Test Accomplishment Report (if applicable)

(a) Geo-tagged Photographs (b) Latest Comprehensive Land Use Plan (CLUP)/ Comprehensive Development Plan (CDP)/ Municipal Economic Profile and/ on other related plans of all Municipalities within the project’s influence area (c) Development data prescribed in Annex 5 (if necessary) (d) Raw and Processed Data of traffic Survey (Manual Count, Origin-Destination, and Travel Time Survey) (e) Map of alignment (including shape file format), plot in/convert to WGS 84

5.2 INCEPTION REPORT which shall contain the detailed work program for the undertakings, methodologies and schedule of activities proposed to meet the requirements set in the Terms of Reference. A total of Five (5) copies of the report shall be submitted to the implementing office in one (1) month after the commencement of the consulting services.

5.3 PROGRESS REPORT which shall include status report, physical and financial as well as developments, issues, findings as of the report period. A total of Five (5) copies of the report shall be submitted to the implementing office starting on the second month from the commencement of the consulting service and every two (2) months thereafter.

5.4 DRAFT FINAL REPORT which shall contain the details of the consultant’s findings and recommendation based on the scope of work outlined in the Terms of Reference. The report shall summarize the undertaking fully describing the methods used, findings and the investment priorities. The report shall include all relevant information which support the conclusions in sufficient detail to enable calculations to verified and allow re calculation with modification of the key assumption without the need of supplementary data. A total of Five (5) copies of the report shall be submitted to the implementing office.

All Draft Final Outputs shall be submitted a month before the allotted schedule to complete prior to the contract expiration and be subjected to review and evaluation of the Implementing Office, PDD, ESSD, and other relevant offices as deemed necessary. The reviewing office shall review the draft reports for a maximum of two weeks, therefore.

5.5 FINAL REPORT which shall incorporate all appropriate revisions and clarifications on the Draft Final Report. A total of Five (5) copies of the report shall be submitted to the implementing office in fifteen (15) days after the receipt of the comments from the implementing office. The Final Reports shall be submitted in soft bound copy with title of the reports written at the spine.

5.6 All outputs shall be complied in the following reports presents in legible manner and all in English language, presented in hard bound copies and shall be submitted to DPWH in four (4) copies. Electronic file formats (i.e. Microsoft Office, Adobe PDF, AutoCAD, transport model input and output files, etc.) of all reports and documents systematically organized in traceable and auditable formats shall be prepared in DVD and/or CD, Ten (10) copies each.

TOR Consultancy Services for the Conduct of Feasibility Study of the Proposed Road Opening/Construction of Junction Himay-angan-Silago-Abuyog Boundary Road (Bagacay-Tib-o), Abuyog, Leyte Page 13 of 31 All Draft Final Outputs shall be submitted at least two weeks prior to the contract expiration and be subjected to review and evaluation of the Implementing Office, PPD, ESSD, and other relevant offices as deemed necessary. The reviewing office shall review the draft reports for a maximum of two weeks; therefore, Final Reports are expected to be delivered not later than the contract expiration.

6.0 STUDY SCHEDULE

The Study shall be completed within a period of four (4) months/120 Calendar days, commencing from the date of receipt of the Notice to Proceed (NTP).

7.0 HUMAN RESOURCES/STAFF RESOURCES REQUIREMENTS AND SCHEDULES

The Consultants shall be composed of qualified staff with experience in the conduct of consultancy services for infrastructure feasibility studies including preliminary design, traffic, social, and environmental impact assessment.

WEEK KEY STAFF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1. Project Manager / Team Leader

2. Highway Engineer

3. Transport Planner/Traffic Engineer 4. Structural/Bridge Engineer 5. Hydrologist/ Drainage Engineer 6. Cost Quality/ Specifications Engineer

7. Geodetic Engineer

8. Geotechnical Engineer

9. Geologist

10. Economist

11. Environmental Specialist 12. Sociologist/ GAD Specialist/ RAP Specialist/ Community Development Specialist

TOR Consultancy Services for the Conduct of Feasibility Study of the Proposed Road Opening/Construction of Junction Himay-angan-Silago-Abuyog Boundary Road (Bagacay-Tib-o), Abuyog, Leyte Page 14 of 31 The Consultant shall provide the following key staff and the job description and required qualifications are prescribed below.

No. of Position Job Description Qualification Months Registered/Licensed Civil Engineer or Act as the team leader for the equivalent, with extensive experience in study team and ensure timely and 1. Project Manager / pavement design, bridge design, quality delivery of the work Team Leader alignment planning and related areas 4 specified in this Terms of as international codes such as Reference. TRL/AASHTO. Registered/Licensed Civil Engineer or Perform preliminary engineering equivalent, with extensive experience in design of project roads which pavement design, bridge design, 2. Highway Engineer includes pavement design and 2.5 alignment planning and related areas slope protection facilities and prepare operation plan. as international codes such as TRL/AASHTO. Registered/Licensed Civil Engineer or equivalent, with specialization in Responsible for traffic analysis, transportation planning/engineering. 3. Transport traffic forecasting, traffic growth He/she must have extensive experience Planner/ Traffic analysis, transport route planning, with traffic modelling, and optimal 2.5 Engineer intermodal transport analysis, route planning. He/she must be ports and railways. equipped with traffic/transport modelling software. Minimum of 5 years of experience in the related field. Registered/Licensed Civil/Structural Engineer or equivalent with Responsible for field investigations specialization in bridge design. He/she and evaluation of all proposed 4. Structural/ must have extensive experience with bridges and prepare standards for 2 Bridge Engineer bridge structures. He/she must be the preliminary design of bridges, box culverts and other structures. equipped with bridge modelling software. Minimum of 5 years of experience in the related field. Registered/Licensed Civil Engineer, with experience in the field of hydrology and Responsible for the conduct of drainage design. He/she must be 5. Hydrologist/ hydrologic investigations and/or familiar and adept with pertinent Drainage 2.5 drainage related surveys for the technologies in hydrology research and Engineer design of roads. design of drainage and flood control structures. Minimum of 5 years of experience in the related field. Registered/Licensed Civil Engineer or Bachelor’s Degree in Economics and Business. He/she must have a minimum of 5 years of experience in field of Responsible for developing roads design development. He/she

6. Cost Quality/ preliminary civil works must have experience in conducting 3 Specifications construction plan and obtaining BOQ analysis for at least two major

Engineer bill of quantities for all types of road projects. He/she must adept in the

project costs use and manipulation of engineering and economic data. He/she must be familiar with current unit cost of materials, services and other cost items.

TOR Consultancy Services for the Conduct of Feasibility Study of the Proposed Road Opening/Construction of Junction Himay-angan-Silago-Abuyog Boundary Road (Bagacay-Tib-o), Abuyog, Leyte Page 15 of 31 Registered/Licensed Geodetic Engineer or equivalent with experience in the Undertake topographic survey and field of surveying. He/she must be provide the necessary topographic 7. Geodetic Engineer familiar and adept with state-of-the-art 2.5 maps in aide of the preliminary technologies in surveying and research design of alignment(s). work. Minimum of 5 years of experience in the related field. Responsible for conducting Registered/Licensed Civil Engineer or geotechnical investigations equivalent with experience in

8. Geotechnical including data gathering, reporting geotechnical engineering. Minimum of 5 2.5 Engineer of information and evaluation of years of experience in the related field.

section/ areas of engineering concerns. Responsible for conducting Registered/Licensed Geologist or geological and geophysical studies equivalent with experience in

to provide information for use in subsurface exploration. Minimum of 5 9. Geologist 2.5 the regional development, site years of experience in the related field.

selection, and the development of public works projects. Bachelor’s Degree or higher in Economics and/or Business. He/she must have a minimum of 5 years of Responsible for conducting experience in the field of infrastructure

economic surveys and analysis development and evaluation. He/she 10. Economist 2.5 called in for the Feasibility Study must have experience in conducting

and the implementation program. economic analysis for at least two feasibility studies. He/she must be adept in economic modelling and reviewing. Have conducted Environmental Impact Assessment (EIA) and prepared an Environmental Impact Statement (EIS). 2.With at least 5 years work experience Responsible in the conduct of the of which at least 3 years in design 11. Environmental Initial Environmental Examination consulting in infrastructure in the 2.5 Specialist (IEE) and Gender Related Philippines, and Surveys. 3. Familiar with current best practices in environmental engineering. 4. Licensed EIA Planner and Accredited preparer by the DENR. 12. Sociologist/ GAD 1. Have conducted Gender and Specialist/ RAP Responsible for the development Development Assessment and study.

Specialist/ of gender framework and for the 2.With at least 5 years work experience 2.5 Community development of road right of way of which at least 3 years in design Development strip planning. consulting in infrastructure in the Specialist Philippines.

8.0 PAYMENT SCHEME

8.1 Advance Payment 1. Upon a request of the Consultant which shall be submitted as a Contract document, make an Advance Payment to the Consultant in an amount not to exceed fifteen percent (15%) of the Contract Price, to be made in lump sum. The advance payment shall be subject to the following prerequisite:

a. A written request of the Consultant and submission of the Inception report. TOR Consultancy Services for the Conduct of Feasibility Study of the Proposed Road Opening/Construction of Junction Himay-angan-Silago-Abuyog Boundary Road (Bagacay-Tib-o), Abuyog, Leyte Page 16 of 31

2. The Advance Payment shall be made only upon the submission by the Consultant to and acceptance by the implementing office/procuring entity of an irrevocable standby letter of credit of equivalent value from a commercial bank, a bank guarantee or a surety bond callable upon demand, issued by a surety or insurance company duly licensed by the Insurance Commission and confirmed by the procuring entity.

3. The advance payment shall be repaid by the Consultant by deducting, from the periodic progress payments to be made to the Consultant, a percentage equal to the percentage of the total Contract Price used for the Advance Payment.

4. The Consultant may reduce its standby letter of credit or guarantee instrument by the amounts refunded by the Monthly Certificates in the Advance Payment.

8.2 Progress Billing

1. The Consultant shall submit to the Procuring Entity/Implementing Office a Progress Billing showing the amounts which the Consultant consider itself to be entitled, to cover:

a. The cumulative value of the Works it executed to date, based on the items in the Bill of Quantities; and b. Adjustment made for the approved variation Order executed.

2. Progress billing will be based on the reviewed and accepted data (reports) submitted by the Consultants to the Implementing Office, per Item of Work, particularly the reports on the data gatherings, surveys and investigations, with analysis and write-up. 3. Since all of these payments shall be subject to the usual government accounting and auditing requirements, the Consulting Firm is expected to be familiar with the Government Accounting and Auditing Manual (GAAM).

8.3 Retention Payment

1. No retention payment shall be withheld.

8.4 Liquidated Damages

1. Where the Consulting Firm refuses or fails to satisfactorily complete the work within the specified contract time, plus any time extension duly granted and is hereby in default under the contract, the Consulting Firm shall pay for liquidated damages, and not by way of penalty, an amount, as provided in the conditions of contract, equal to at least one tenth (1/10) of one (1) percent of the cost of the unperformed portion of the works for every day of delay. Should the amount of liquidated damages reach fifteen percent (15%) of the contract amount, the implementing office shall at its own discretion terminate the contract without prejudice to any further action it may take to recover whatever losses incurred due to non-performance of the Consulting Firm.

2. To be entitled to such liquidated damages, the implementing office does not have to prove that it has incurred actual damages. Such amount shall be deducted from any money due or which may become due the Consulting Firm under the contract and/or collect such liquidated damages from the contract amount or other securities posted by the Consulting Firm whichever is convenient to DPWH. TOR Consultancy Services for the Conduct of Feasibility Study of the Proposed Road Opening/Construction of Junction Himay-angan-Silago-Abuyog Boundary Road (Bagacay-Tib-o), Abuyog, Leyte Page 17 of 31 Prepared by: Reviewed/Checked by:

(SGD) (SGD) ARIEL I. PETILLA NOEL G. NADERA Engineer II OIC-Chief, Planning Section

Submitted by:

(SGD) AGNES M. BARONDA OIC-Chief, Planning and Design Division

Recommending Approval:

(SGD) WALTER F. LUBIANO Assistant Regional Director

APPROVED:

(SGD) NERIE D. BUENO Regional Director

R08.1 aip/NGN/AMB

- MC - ITC - OD/MC - ITC/OD

A. Intersection Traffic Count

1. OBJECTIVES Necessary traffic data acquisition for traffic impact study at intersections.

2. OUTLINE OF WORKS

The following four (4) types of survey will be carried out by the Consultant in accordance with the methodology set forth by the Project Preparation Division (PPD), Planning Service which will be commissioned purposely for this study.

Traffic Condition Survey

• Intersection Traffic Flow Counts • Intersection Queuing Length SURVEY • Traffic Speed Survey • Traffic Signal and Signal Phasing Observation (including manual traffic control)

3. SCOPE OF WORKS AND SPECIFICATIONS

Surveys shall be conducted in following manners:

3.1 Intersection Traffic Flow Counts a) At identified intersection locations (shown in Annex 1), in a period of 12 hours from 6:00 AM to 6:00 PM on two consecutive weekdays excluding Friday, Saturday and Sunday.

b) Vehicles crossing the survey points will be counted according to mode classification and direction.

c) Traffic volume shall be counted and aggregated for each 15-minute period.

d) Some intersections are large and complicated with many legs. So, traffic survey shall be designed carefully to get accurate traffic data to/from the intersections.

4. SURVEY RESULTS

4.1) Coding and Data Entry

a) Coding: The data collected in the surveys will be coded after the field survey in accordance with the method shown in the survey manual.

TOR Consultancy Services for the Conduct of Feasibility Study of the Proposed Road Opening/Construction of Junction Himay-angan-Silago-Abuyog Boundary Road (Bagacay-Tib-o), Abuyog, Leyte Page 25 of 31 b) Data: The survey results will be input to computers using Microsoft Excel customized for each survey data. However, the final data will be input to traffic modelling software.

4.2) Submission of a Brief Report.

Results of the surveys will be summarized briefly using figures and tables and the details will be compiled in a report. B. Manual Counts and Origin Destination Survey

Vehicle types are classified into the following categories:

i. passenger car including taxi ii. passenger utility (PUV)/public utility jeepney iii. goods utility (pick-up and delivery van) iv. small buses v. large buses vi. rigid truck, 2 axles vii. rigid truck, 3+ axle viii. truck semi-trailer, 3& 4 axles ix. truck semi-trailer, 5+ axles x. truck trailers, 4 axles xi. truck trailers, 5+ axles xii. motor-tricycle, and xiii. motorcycle

Traffic surveys shall be conducted following procedures enumerated below. The specific location of the different survey stations is presented in Annex 1.

Manual Count (MC) Surveys

a. At identified locations (shown in Annex 1), traffic counts by directional flow in a period of twelve (12) hours from 6:00AM to 6:00PM in two (3) days preferably on Tuesdays, Wednesdays or Thursdays.

b. Vehicles crossing the survey points will be counted according to mode classification and direction.

c. Traffic volume shall be counted and aggregated in every one (1) hour time interval.

Origin/Destination (OD) Survey

a. At identified locations (shown in Annex 1) close to the intersection, roadside interview by directional flow in a period of twelve (12) hours from 6:00AM to 6:00PM in two (2) days preferably on Tuesdays, Wednesdays or Thursdays.

b. Vehicle crossing the survey points according to mode classification and direction will be interviewed to determine its origin and destination and other pertinent information required for the study.

c. Data of interviewed vehicle shall be collected, validated and aggregated in every one

d. Establishment of the OD survey station will be located in a section where safety and sight distances are of primordial concern. Such undertaking will be coordinated with the Local Government Units (LGUs) and police in the area. Proper signage shall be considered.

TRAFFIC SURVEY DATA PROCESSING

Coding and data entry

a) Coding: The data collected in the surveys will be summarized and coded after the field survey in accordance with the standard method to be provided by the PPD.

b) Data: The survey results will be inputted to computers using Excel Spreadsheet application.

Executive Summary

(Brief Summary of the report with Summary of Compensation Cost)

1. INTRODUCTION 1.1. Rationale 1.2. Objectives 1.3. Methodology 1.4. Public Consultation Proceedings 1.5. Project Description

2. LEGAL FRAMEWORK A short discussion on existing laws, policies and regulations on IROW Acquisition. (Please refer to LARRIPP in accordance to RA 10752)

3. POLICY ON ELIGIBILITY FOR COMPENSATION AND OTHER ENTITLEMENTS (Please refer to DRAM in accordance to RA 10752)

4. DESCRIPTION OF ADVERSE IMPACTS A discussion on the estimated number of affected PAPs/PAFs and other assets such as land, structure, trees, crops and other improvements including the severity of the impacts. 4.1. Parameter on the Severity of Impacts

4.2. Adverse Impacts on Project Affected Families (PAFs)

4.3. Impact on Structures, Other Improvements and Trees

4.3.1. Impacts on PAFs per Municipality

4.3.2. PAFs by Classification of Impacts and Total Estimated Costs

4.3.3. Resettlement Options for Severely Affected Structures

4.4. Impacts on Land

5. SOCIO-ECONOMIC PROFILE OF PAFs 5.1. Basic Information

5.2. Household Structure

5.3. Access to Basic Social Services

5.4. Project Awareness

5.5. Type of Affected Structures

5.6. Profile of Landowners

5.7. Brief Profile of IPs (if any)

TOR Consultancy Services for the Conduct of Feasibility Study of the Proposed Road Opening/Construction of Junction Himay-angan-Silago-Abuyog Boundary Road (Bagacay-Tib-o), Abuyog, Leyte Page 28 of 31 6. RELOCATION PLAN FOR INFORMAL SETTLERS (If there are ISF’s) 6.1. Survey on PAP’s willingness to relocate. 6.2. Proposed Relocation Site & Development Plan 6.3. Other Developmental activities to address the Informal Settlers Needs.

7. PUBLIC INFORMATION, CONSULTATION AND PARTICIPATION FRAMEWORK 7.1. Proceedings of Public Consultations 7.2. Information Campaign on Land Acquisition

8. ENTITLEMENT MATRIX A short discussion on entitlement matrix for structure/other improvements shall also be presented in the Chapter. Entitlement Matrix for Structures/Other Improvements/Trees and Perennials

9. BUDGET REQUIREMENT A discussion on the estimated cost of ROW Acquisition of the project. 9.1. Funds for RAP Implementation 9.2. Resettlement Cost 9.3. Procedures for Flow of Funds 9.4. Unit Prices for Cost Estimation 9.5. Total Preliminary RAP Cost

10. GRIEVANCE REDRESSAL

11. INSTITUTIONAL ARRANGEMENT (Please refer to DRAM in accordance with RA 10752 and other relevant DPWH Department Orders)

12. MONITORING MECHANISM 12.1. Objective 12.2. Supervision and Internal Monitoring 12.3. External Monitoring and Evaluation 12.4. Stages of Monitoring 12.5. Reporting 12.6. Monitoring Indicators

13. INDIGENOUS PEOPLE ACTION PLAN (if necessary) 14. ANNEXES:

• List of PAFs for Structures/Other Improvements/Trees and Perennials • List of PAFs with Affected Lots • Minutes of Coordination Meeting with LGUs, Attendance Sheet and Photos • Minutes of Public Consultation, Attendance Sheet and Photos • PAFs Individual Detailed Estimated Cost, Photos and Sketch of Affected Properties/Assets • Schedule of Prices of Construction Materials (Current Market Prices) • Current Market Value of Fruit Bearing Trees • Current Market Value of Timber Trees

I. Introduction II. Environmental Regulatory Framework III. Project Description IV. Description of Environmental Setting and Receiving Environment/ Environmental Baseline IV.a. Land IV.b. Water IV.c.Air/Noise IV.d. People

IV.e. Future Environmental Conditions without the Project

IV.f. Future Environmental Conditions with the Project

V. Project Potential Key Impacts Assessment and Mitigation (per project Phase)

V.a.Key Potential Impacts on Land

V.b.Key Potential Impact on Water

V.c.Key Potential Impact on Air and Noise

V.d.Key Potential Impact on People

VI. Environmental Management Plan/ Impact Management Plan

VII. Recommendation

1. Use Box 10 (Template 4), Revised harmonized Gender and Development Guidelines (HGDG) • Answer in questionnaire and attach relevant documents as Means of Verification (MOV) • Attach photos during the conduct of FGD (Brgy. Officials and Representative PAP’s) • Attendance sheet, it should indicate the Name, Gender (male/female), Contact Number and Signature