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RFP #18-03 Bus Procurement

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RFP #18-03 Bus Procurement REQUEST FOR PROPOSAL Number RFP #18-03 Issued: November 22, 2017 BUS PROCUREMENT Deadline for Questions: December 11th, 2017 10:00 a.m. CST Responses to Questions posted www.maxtransit.org December 13th, 2017 5:00 p.m. CST Proposals Due: January 9 th , 2018 10:00 a.m. CST Pre-Bid Conference: Not Applicable BJCTA Procurement Contact Procurement Officer: Darryl Grayson, [email protected] All questions must be submitted via email Response to questions will be posted on www.maxtransit.org Parcel Delivery & Hand-Delivery - Physical Address Mailing Address ATTN: PROCUREMENT DEPT. ATTN: PROCUREMENT DEPT. Birmingham Jefferson County Transit Authority Birmingham Jefferson County Transit Authority 2121 Abraham Woods Jr., Blvd, Suite 500 2121 Abraham Woods Jr., Blvd, Suite 500 Birmingham, AL 35203 Birmingham, AL 35203 The lower left corner of the address label should include: The lower left corner of the address label should include: RFP # 18-03 BUS PROCUREMENT RFP # 18-03 BUS PROCUREMENT It is important to use the correct address for the delivery of sealed responses to BJCTA solicitations. Proposals delivered to the BJCTA Post Office Box, faxed, emailed, or received after 10:00 a.m. CST, will be considered non-responsive and will be rejected. Unless written authorization is provided by the BJCTA Procurement Manager, no other official or employee may speak for the BJCTA regarding this solicitation until the award decisions are complete. Any Proposer seeking information, clarification, or interpretations from any other official or employee uses such information at their own risk, and BJCTA is not bound by such information. Following the submittal deadline, and until a contract is fully executed, Proposers shall continue to direct communications to only the BJCTA Procurement Director identified above. COMPANY NAME: ____________________________________ PHONE #:__________________________ ADDRESS: ___________________________________________ FAX #:_____________________________ CITY/STATE/ZIPE CODE: _______________________________ DUNS NUMBER _________________________ GENERAL GUIDELINES This document is intended to assist prospective proposers in successfully making a proposal for the work contemplated herein. Proposers are strongly encouraged to read the entire document very carefully. All attachments must be filled out completely. Federal and state regulations mandate that all attachments be submitted. If an attachment does not apply to your business or proposal, mark the form “Not Applicable,” or use some other similar wording. Sign and date such attachments. The Birmingham-Jefferson County Transit Authority (the “BJCTA”) ensures that Disadvantaged Business Enterprises (“DBEs”), as outlined in 49 CFR Part 26, as amended, have the maximum opportunity to participate in the performance of contracts. Therefore, it is imperative that you read the DBE Section and complete the necessary paperwork. When in doubt, contact Darryl Grayson, BJCTA Procurement Manager, 2121 Reverend Abraham Woods Jr Blvd, Birmingham, Alabama 35203, (205) 521-0144 or [email protected]. Page 1 BJCTA Request for Proposals NOTICE TO PROPOSERS Notice is hereby given that the BJCTA is soliciting proposals from experienced and qualified proposers to provide the goods or services specified in this document. This Request for Proposals (“RFP”) outlines the services sought and the required documents for submission of a proposal. Questions or requests for clarifications or approved equals concerning the RFP must be received by the BJCTA, using Attachment B, no later than 4:00 P.M. Central on the date specified on the cover page of this document. Responses will be made available at www.maxtransit.org no later than 4:00 P.M. Central on the date specified on the cover page of this document. All communications with BJCTA personnel about the substance of this RFP should be made through Attachment B. Any change in this RFP will be valid only if included in an addendum, in writing, posted or delivered in the same manner as the RFP itself. Addenda will also be made available at www.maxtransit.org. All such addenda shall become a part of this RFP and any Contract. Proposers shall acknowledge receipt of all addenda in writing by completing Attachment C. Failure to acknowledge receipt of all addenda may cause the proposal to be considered non-responsive, and therefore, rejected. In order to receive future RFPs and addenda thereto, a proposer should submit Attachment K. Proposers may make appointments to discuss the RFP. This, however, does not relieve proposers from the written requirements of this RFP. Proposals should be addressed as follows: Birmingham-Jefferson County Transit Authority 2121 Reverend Abraham Woods Jr Blvd Birmingham, Alabama 35203 The lower left corner of the address label should state the RFP number and title and should state, “PROPOSAL DOCUMENTS ENCLOSED”. The cover page of the proposal should include the RFP number and title. One original and three copies of a proposal should be sent to the BJCTA. The failure to do so will result in a proposal being ruled non-responsive. Non-responsive proposals will not be awarded the Contract. All requested information must be submitted in the required format. Proposals may be hand delivered or sent by U.S. Mail or some other shipping service. It is suggested that proposers use a shipping method that will ensure delivery before the deadline. The deadline for submissions is 4:00 P.M. Central on the date specified on the cover page of this document. Any proposal received after the deadline may not be considered, even if the proposal was timely mailed. Page 2 BJCTA Request for Proposals Proposals will be opened during work hours on the date specified on the cover page of this document. The opening of proposals may be delayed at the discretion of the BJCTA. Proposals received prior to the date of opening will be kept securely sealed. The BJCTA reserves the right to reject any or all proposals and to waive any irregularities or informalities in any proposal or in the proposal procedure. Conditional proposals and any proposal taking exception to any provision in this RFP will be considered non-responsive and may be subject to rejection. Proposals may be withdrawn by written request to the BJCTA prior to the time fixed for the proposal opening. No proposer may withdraw a proposal for a period of 120 days after the scheduled time for the proposal opening. This RFP does not commit the BJCTA to award a Contract, nor to pay any cost incurred in preparation of a proposal. The BJCTA reserves the right to cancel the RFP or to issue a subsequent RFP. The BJCTA reserves the right to perform a pre-award inspection of any proposer. Such evaluations are conducted to ensure that the following items, if applicable to the stated services, exist: 1. The necessary facilities and financial resources, or the capability to obtain such facilities and resources, to complete the Contract in a satisfactory manner within the required time; 2. Adequate quality control to assure that workmanship will comply with the Scope of Services; and 3. Service personnel to satisfy any service problems that may arise during any applicable warranty period. The BJCTA will initially review the proposals for responsiveness and responsibility- related criteria as set forth in the RFP. Those proposals that meet the responsiveness and experience requirement will then be scored according to the following criteria: 1. Quality and responsiveness; 2. Cost proposal amount; 3. Experience and qualifications; and 4. Past performance and references. The BJCTA will enter into negotiations to contract with the highest-ranked proposer. Should the terms offered not be desirable to the BJCTA, negotiations with successive highly-ranked proposers will follow until a Contract is finalized. Page 3 BJCTA Request for Proposals The BJCTA reserves the right to negotiate with one or all proposers. The BJCTA reserves the right to issue separate Contracts if deemed in the best interest of the BJCTA. In the event a single proposal is received from a responsible proposer, the BJCTA may conduct a price analysis, a cost analysis, or both. A cost analysis is an analysis of the separate cost elements and the proposed profits of the proposer. A price analysis involves examining and evaluating a proposed price without evaluating its separate cost and profit elements. If only one proposal is received, the proposer agrees to cooperate with the BJCTA in such an analysis. The award of a Contract to a proposer may be contingent upon a financial assistance contract between the BJCTA and the United States Department of Transportation (“Financial Assistance Contract”). All proposers agree to comply with any and all provisions and regulations relative to the Financial Assistance Contract. Proposers are required to certify that they have not been suspended or debarred from participation in federally-funded contracts. Proposers must also disclose lobbying activities. Full compliance with all applicable Occupational Safety and Health Standards, DBE requirements, Equal Employment Opportunity, and Americans with Disabilities Act laws and regulations is required. The BJCTA reserves the right to reject any or all proposals received or to negotiate separately with any source whatsoever in any manner necessary to serve the best interests of the BJCTA. If available, more detailed information about this RFP will be found at www.maxtransit.org. Protests FOR COMPLETE PROTEST PROCEDURES: https://maxtransit.org/protest-of-procurement/
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