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INVITATION for BIDS/REQUEST for PROPOSAL SEALED BIDS/PROPOSALS Will Be Received by Pace's Purchasing Department, 550 West Algo

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INVITATION for BIDS/REQUEST for PROPOSAL SEALED BIDS/PROPOSALS Will Be Received by Pace's Purchasing Department, 550 West Algo INVITATION FOR BIDS/REQUEST FOR PROPOSAL SEALED BIDS/PROPOSALS will be received by Pace’s Purchasing Department, 550 West Algonquin Road, Arlington Heights, Illinois 60005 until 2:00 PM on the day indicated below. Invitation for bids will be opened and read aloud at the public opening. ☐IFB RFP No. 418040 DESCRIPTION: Bus Procurement for 30’ and 40’ Low Floor Diesel Buses ☐PRE BID PROPOSAL MEETING: May 3, 2018 at 10:30 AM ☐BID OPENING RECEIPT OF PROPOSALS DATE: June 21, 2018 at 2:00 PM This procurement/project may be funded in major part by the U.S. Department of Transportation (“USDOT”), Federal Transit Administration ("FTA") and the Illinois Department of Transportation ("IDOT") and/or the Regional Transportation Authority ("RTA"), pursuant to financial assistance agreements with said agencies. All bids/proposals must be only in the form prescribed by Pace, and must be made in accordance with this Invitation for Bids or Request for Proposals, and other Contract Documents, all of which are on file available for examination at the office by Pace’s Purchasing Department. Copies of the solicitation/addenda may be downloaded at www.pacebus.com, Business Opportunities; or email [email protected]; or you may contact the Procurement Department at 847-228-4238. Pace, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d-1, and Title 49, Code of Federal Regulations, Subtitle A, Part 21 (non-discrimination in Federally assisted Programs of the Department of Transportation) issued pursuant to said Act hereby notifies all Bidders/Proposers that it will affirmatively ensure that Disadvantaged Business Enterprises will be afforded full opportunity to submit bids/proposals in response to this solicitation and will not be discriminated against on the grounds of race, color, religion, national origin, disability, age, or sexual orientation in consideration for an award. Pace reserves the right to reject any and all bids or to award in accordance with the award procedure as set forth in the Invitation for Bid/Request for Proposals and the conditions in the bid documents. All Bidders/Proposers will be required to certify that they are not on the Comptroller General’s list of ineligible contractors. Pace, the Suburban Bus Division of the Regional Transportation Authority Bid Publish Date: April 19, 2018 pace Thomas J. Ross Connecting Communities Executive Director April 19, 2018 SUBJECT: Request for Proposal (RFP) No. 418040 Bus Procurement for 30' and 40' Low Floor Diesel Buses Ladies/Gentlemen: Pace, the Suburban Bus Division of the Regional Transpo1iation Authority, is seeking proposals for the purchase, manufacture, and delivery of 30-foot and 40-foot low floor diesel transit buses. The offeror must submit a proposal as described in the RFP. A pre-proposal meeting has been scheduled for I 0:30 a.m. on May 3, 2018 at Pace Headquaiiers, 550 West Algonquin Road, Arlington Heights, Illinois 60005. The pre-proposal meeting will begin promptly at the stated time. This meeting is not mandatory; however, prospective proposers are encouraged to attend to gain a better understanding of the requirements and ask questions. Please contact Daniel Levinson, Senior Contract Buyer at [email protected] if your company will be represented. Representatives may attend in-person or via tele-conference. The dial-in number is 800-337-4690 and the paiticipant code is 67634573#. Proposals are due by 2:00 p.m. on June 21, 2018. Proposals received after this time and date will not be accepted. All submittals should be clearly marked with the Request for Proposal (RFP) No. 418040, and the title, "Bus Procurement for 30' and 40' Low Floor Diesel Buses". a) Submit the original contract document along with all exhibits in their entirety. To be a valid submission, the agreement contract must be signed, dated and submitted on the RFP due date and all forms must be completed, dated, signed, and/or notarized (when applicable). The contract and exhibits submitted shall be the originals provided with this RFP package and shall not be altered or modified. Any exceptions to the terms and conditions of the contract shall be clearly detailed in Exhibit H, Request for Changes to Terms and Conditions. b) Submit one (I) original, four (4) copies, and one (1) CD of your technical proposal. Refer to the technical proposal section in Exhibit C for specific requirements for this RFP. c) Include only one copy of your original price proposal (Exhibit A) in a separate envelope clearly marked with the RFP number, title, and due date. The Price Proposal must be submitted separately, but concurrently with your technical proposal and the original contract in its entirety including exhibits. Proposals will be evaluated and the award made on the basis of the technical and price criteria contained in the RFP. The technical evaluation factorsare listed in descending order of importance. Technical evaluation factors will be 60% of the total proposal score and price will be 40%. The basis of contract award is as specified in the proposal documents. Following the issuance of the Request for Proposal, and until the Notice of Award is published, Proposers and Proposer's sub-consultants/contractors shall communicate only with Pace's Chief Procurement Officer, or authorized Buyer. The authorized Buyer under this RFP is Daniel Levinson, Senior Contract Buyer. During the procurement process and until the contract is awarded, any other communications regarding the RFP with members of Pace's Board of Directors, staff, fleet manager, or consultants may result in disqualification of the involved Proposer(s) and proposed sub consultants/contractors. Pace reserves the right to award without 550 West Algonquin Road, Arlington Heights, Illinois 60005 847.364.8130 www.pacebus.com Version 2012-1 RFP NO. 418040 CONTRACT NO. ( to be completed by Pace ) AGREEMENT CONTRACT PACE SUBURBAN BUS SERVICE THIS CONTRACT is entered into ( to be completed by Pace ), by and between Pace, the Suburban Bus Division of the Regional Transportation Authority, an organization under the laws of the State of Illinois (hereinafter called Pace) and ( to be completed by Pace ) hereinafter called (Contractor) having regional offices located at ( to be completed by Pace ). 1. General Description: Pace is seeking firm fixed pricing for an Indefinite Delivery / Indefinite Quantity contract for the purchase, manufacture, and delivery of up to two-hundred forty-two (242) new thirty-foot (30) and forty-foot (40) low floor diesel transit buses in accordance with the terms and conditions set forth in this Request for Proposal No. 418040. The minimum quantity of vehicles to be purchased is sixty-seven (67). 2. Contract Term: The contract period will be five (5) years. 3. Basis of Award: Award will be made to the Contractor(s) who represents the best overall value to Pace. Pace reserves the right to make more than one award. Award(s) will be made by vehicle. This Contract shall be effective as of the date when it is signed by Pace. Proposals shall be irrevocable for a period of one hundred eighty (180) days. Years two through five will be adjusted as described in Exhibit A, Price Proposal. 4. Approved Products: The Contractor must be authorized by the OEM. All equipment must be new. The specific article, equipment or material mentioned shall be understood as establishing the type, function, and minimum standard of design, efficiency, quality, and performance desired and shall not be construed in such a manner as to exclude manufacturer's products of comparable design, efficiency, quality, and performance. Bid quotations on other makes or catalog numbers will be considered for current or future purchases provided the Contractor clearly states that an "equal" is proposed and he/she furnishes sufficient information to determine compliance. 5. Payment/Invoicing: All invoices are to reference the contract number, description of goods, location goods were provided, part number, quantity shipped, unit prices, and extensions. The Contractor shall provide a detailed listing, in each invoice or series of invoices, of all equipment furnished to Pace as part of this Contract. All equipment should be itemized with corresponding model and serial numbers where applicable. The itemized listing should be provided on an invoice with the shipment date and delivery location indicated. If the Contractor’s invoices are billed as progressive or acceptance payments, any equipment shipped to Pace during that billing period must be itemized on an invoice with the associated cost for each item. If equipment is provided and shipped to Pace by a subcontractor, the Contractor is responsible for obtaining and submitting the itemized listing of equipment that is shipped to Pace. The Contractor will invoice Pace at 550 W. Algonquin Road, Arlington Heights, IL 60005. Electronic invoices shall be submitted to [email protected]. Payment will be made within 30 days of receipt of an approved invoice. October 2017 Revision 3 1 Version 2012-1 The performance milestones and payment limits shall be as follows: I. Pace shall make payments for buses at ninety percent (90%) of the unit price(s) for each bus itemized in the price schedule upon the delivery of each bus to which all post-delivery repairs, field corrections, retrofits and post-delivery requirements have been completed, as approved by Pace's Project Manager, and within thirty (30) calendar days of receipt of a proper invoice. II. Pace shall make a final payment of ten percent (10%) of the total Contract price plus any moneys withheld, within thirty (30) calendar days of receipt of a proper invoice and the following: a. Delivery and acceptance of all Contract deliverables, including manuals and other documentation required by the Contract, excluding training. b. Rectification of any deficiencies found during the acceptance of vehicles.
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