150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland Appeal Tel: 41 22 791 6033 Fax: 41 22 791 6506 E-mail: [email protected] Haiti Coordinating Office
Emergency Response to Hurricanes Fay,
Gustav, Hanna & Ike - LAHT81 Revision 1
Appeal Target: US$ 1,429,428 Balance Requested from ACT Alliance US$ 5,750
Geneva, 15 October 2009
Dear Colleagues,
From August 15 to September 8, 2008 all 10 departments of Haiti were hit by 1 or more of 4 tropical storms and hurricanes, namely Fay, Gustav, Hanna and Ike. The damage was extensive. According to the official statistics of October 2008, 793 people were killed, and 310 persons reported missing. Altogether 165,337 families have been affected, 22,702 houses destroyed and 84,625 damaged. School opening which was due on September 8th was postponed by government decree for one month due to complete/partial destruction of school structures, affecting at least 40,000 children. Some schools were used as temporary shelters. Agricultural land and crops were destroyed and a significant amount of livestock lost. Infrastructure, such as water and sanitation, telephone and electrical systems, roads and bridges were damaged making access to many areas impossible and hampering aid efforts, economic activities, access to food and health care.
The ACT alliance responded to the disaster as soon as a rapid assessment could be done through a preliminary appeal issued on 10 September 2008. Detailed assessments resulted in the issuing of the full appeal on 11 November 2008.
Christian Aid is working together with its partners KORAL and GRAMIR. KORAL is assisting families in the departments of West, South and Nippes with scholarships, school material, seeds, tools and animals. GRAMIR is assisting farmer families with distribution of seed, tools and training in farming and breeding. Beneficiaries targeted amount to 4,000 families.
LWF, together with its implementing partners CODAB, FPH, CHAAB and SCH is currently working on the rehabilitation of secondary roads connecting the households to markets in the South East Department, the rehabilitation of schools in Gonaives, and the protection of water catchment in the South East Department. In addition, LWF partner SCH is repairing houses and distributing seeds to affected farmers. The number of beneficiaries amount to a minimum of 30,000 persons.
ACT is a global alliance of churches and related agencies working to save lives and support communities in emergencies worldwide. The ACT Coordinating Office is based with the World Council of Churches (WCC) and The Lutheran World Federation (LWF) in Switzerland. Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 HEKS/ EPER together with its implementing partners is providing support to rehabilitation of homes, replanting of crops and supply of tools for farmers and beekeepers. A total of 965 families are targeted.
Diakonie Katastrophenhilfe (DKH) is repairing damaged houses, rehabilitating school buildings and providing payments of school fees for 150 children. The component is expected to benefit 600 families and 900 school children.
This revision is being issued to show LWF and DKH increased budget, as the amount of funds received is higher than originally planned for. Both components were also extended. As for Christian Aid, a third partner, VETERIMED, was originally included in the ACT appeal. However, it was later decided to implement this particular component outside of the ACT appeal.
The appeal has been fully coordinated among ACT members at the ACT forum. Members adhere to the Code of Conduct of Humanitarian Aid. The members have monitored the implementation at peer level and made sure that duplication was avoided.
LWF and Diakonie Katastrophenhilfe component have been funded much above target and a revision has therefore been made for these portions.
The appeal was well coordinated by the Forum and well funded along the implementation. The Forum plans to undertake a facilitated review of the appeal after completion date. The review will be funded partly with funds included in the budgets under CAID and LWF, partly funded through additional fund. CAID will be be in charge of managing the review, recruit the facilitator and provide a report to the alliance after completion. ACT CO will provide technical support to the review.
Project Completion Date: Christian Aid: 30 September 2009 – extended to 31 October 2009 Lutheran World Federation: 31 July 2009 – extended to 31 October 2009 EPER / HEKS: 31 July 2009 Diakonie Katastrophenhilfe: 15 April 2009 – extended to 31 August 2009
Reporting schedule
Reports due ACT Review /Christian DKH Christian Aid LWF EPER/HEKS CO Aid Interim narrative 30 April 2009 28 February 2009 28 February 15 January & financial 2009 2009 Final narrative & 15 January 2010 31 December 31 December 30 September 31 October financial 2009 2009 2009 2009 31 January 31 January 2010 31 October 30 November Audit 2010 2009 2009
Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested Review Christian LWF HEKS DKH Total Aid Appeal Targets 17,850 274,381** 803,438** 128,600 205,159 1,429,428 Less: Pledges/Contr. 12,100 274,381** 803,438** 94,954 204,881 1,389,754 Recd Balance Requested 5,750 0 0 33,646* 278* 5,750* from ACT Alliance
* The HEKS and DKH components are both over at the time of issuing the appeal revision 1, therefore, they are not included in the total balance requested.
2 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 ** CAID (2,915 US$) and LWF (3,500 US$) have both put aside funds received for their component in order to transfer them to the appeal review. The amounts reflected here already take this transfer into account.
The budget for the review will be managed by CAID.
Please kindly send your contributions to either of the following ACT bank accounts:
US dollar Account Number - 240-432629.60A IBAN No: CH46 0024 0240 4326 2960A
Euro Euro Bank Account Number - 240-432629.50Z IBAN No: CH84 0024 0240 4326 2950Z
Account Name: ACT - Action by Churches Together UBS AG 8, rue du Rhône P.O. Box 2600 1211 Geneva 4, SWITZERLAND Swift address: UBSWCHZH80A
Please also inform the Finance Officer Jessie Kgoroeadira ([email protected]) and the Programme Officer, Michael Zschiegner ([email protected] of all pledges/contributions and transfers, including funds sent direct to the implementers, now that the Pledge Form is no longer attached to the Appeal.
We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation.
For further information please contact: ACT Director, John Nduna (phone +41 22 791 6033 or mobile phone + 41 79 203 6055) or ACT Program Officer, Michael Zschiegner, (phone +41 22 791 6420 or mobile phone +41 79 608 8133)
Robert White Deputy Director, ACT Co-ordinating Office
3 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
A. OVERALL RESPONSE ISSUES
I. GOAL OF THE APPEAL
Contribute to the recovery of the most vulnerable groups impacted by the flooding and devastation from Hurricanes Fay, Gustav, Hanna and Ike in Haiti.
II. DESCRIPTION OF THE EMERGENCY SITUATION
From August 15 to September 8, 2008 all 10 departments of Haiti have been hit by 1 or more of 4 tropical storms and hurricanes, namely Fay, Gustav, Hanna and Ike. The damages have been extensive and are still being assessed as some areas in the country remain without access.
According to the official statistics by Haitian state authorities (Updated 1.10.2008), 793 human lives have been lost, 310 are missing, 165,337 families have been affected, 22,702 houses destroyed and 84,625 damaged. School opening which was due on September 8th has been postponed by government decree for one month due to complete/partial destruction of school structures severely hit by landslides (mud), affecting overall at least 40,000 children. In addition, many schools have been/are still being used as temporary shelters. In some areas, such as Gonaives where the majority of schools are destroyed, the school start has been further postponed.
Agricultural land and crops of corn, rice, banana, potato and beans have been destroyed as well as has access to agricultural areas. Losses in livestock (cattle, poultry and other domestic animals) are significant. Infrastructure, such as water, telephone and electrical systems has suffered, as well as roads and bridges, making access to many areas impossible and hampering both aid efforts, economic activities, access to food and markets as well as health care.
This situation came in an already precarious situation in terms of food insecurity, where the “Coordination Nationale de Sécurité Alimentaire” (CNSA) estimated in its July 2008 report that around 2 million people were in a situation of moderate to acute food insecurity and the report included warnings that a difficult cyclonic season might increase this number to 4 million by December 2008. This has now become a realistic possibility with the extent of the devastation. While previous disasters in Haiti have also hit hard and resulted in more human casualties, they have been geographically contained and e.g. destruction of crops has been compensated by other areas of the country. This time it will not be possible. The first indications within the work of UN Early Recovery cluster indicate that the combination of high food prices since last spring and the devastation of the storms are starting to contribute to a recorded increase in acute malnutrition cases. WFP and CNSA are due to release information related to this during the course of October.
The context is also highly conflictive with the raising food and fuel prices since early spring 2008 that already resulted in violent riots in April 2008. Security remains a major concern in this politically tense situation, also in aid efforts. Experience has already proven that these efforts amidst a hungry and destitute population require an extremely disciplined local partner and a good network to avoid conflicts in the communities.
III. COORDINATION
The four ACT members Christian Aid, LWF, Diakonie Katastrophenhilfe and EPER/HEKS have been participating actively in the OCHA/UN coordination meetings. LWF is also member of the UN clusters on water and sanitation, agriculture and early recovery.
Coordination is also ongoing with relevant Haitian authorities, especially the Direction de la Protection Civile (DPC) both in the national and local level. UN coordination includes also other NGOs working in the same geographical areas and LWF has coordinated the planned response with them. ACT members have met at least once a week during the emergency period to coordinate specifically ACT efforts. All activities are coordinated hence with the national Haitian system, the UN and other agencies and NGOs.
4 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 All activities also in the future will be coordinated with the national and departmental DPCs and the local authorities (Office mayors and their representatives) as well as local organizations and be implemented in the frame of the UN/OCHA coordinated international community effort, working closely together within the relevant sectoral cooperation/clusters.
Since the first storm (Fay), DPC, together with OCHA/UN, has played a key role in the coordination of the emergency activities and it has been explicitly requested that all NGO activities should follow the lead of the Haitian authorities. So far this has proven to be a collaborative effort with authorities recognizing the important role of NGO contribution but keeping the overall role of information gathering, coordination whenever possible, and identifying overall priorities. OCHA coordinates the international effort and based on the contingency plan, the sectors led by different UN agencies play their part in the coordination.
Coordination with other Humanitarian Actors, GoH and Communities A strong level of community participation will govern this intervention from the planning phase, beneficiaries’ identification and all through the implementation process. A community based approach will be applied in the implementation of the project in line with the existing community structures both physical and administrative. The implementing partners will operate closely with the appropriate local authorities in the communes where they are working, such as the Communal Emergency Committee.
Contacts have been also established with the Direction of Civile Protection, UN Systems, ECHO, International NGOs like Oxfam UK in the Nippes, Catholic Relief Service (CRS) in the South and Ministry of Agriculture in the West department, local Church groups and traditional groups.
Communications and visibility No extra resources are planned for the communications part. However, ACT members based in Haiti have been solicited for interviews on the situation by national broadcasting companies and newspapers from Great Britain, Norway, Sweden and Finland with high visibility on some of them (TV, radio). Visibility and common brand has been discussed within the ACT forum including the importance in the present situation (hostility towards NGOs and internationals) of identifying ACT in kreyol. ACT Haiti has agreed that all visibility will be done together, emphasizing the common brand.
IV. EVALUATION / FACILITATED LEARNING REVIEW
An external evaluation was not planned as only ACT appeals of over US$5 million are normally subject to such evaluations. The appeal has, however, significant meaning for the work of ACT members in the country and the ACT alliance at large in more than one feature. The ACT Haiti Forum was established in 2008 by ACT members Christian Aid, HEKS, UMCOR; DKH and LWF and observers FPH and SCH. Apart from coordination among all members, the appeal was coordinated with the network of partners, with agencies of the UN-system, other NGOs and with the Civil Protection directorate at local and nation levels. Also, the appeal was the first appeal in the region which was preceded by a preliminary appeal that was introduced to accelerate the response and mobilization of resources.
The Forum should be enabled to assess its work and to give answers as to how the appeal has been successful. Particularly, it is important to validate to what extent the objectives and outcomes of operations have been achieved, by the implementing members and their partners. Likewise the review should give indications, to what extent the coordination of operations has been adequate and provide lessons for future work.
The review will be planned as a facilitated peer review. The focus of this review will be on learning and sharing of lessons rather than on accountability to donors. The members themselves will be in charge of providing a peer review of their respective work supported by an external facilitator. Resources available in the appeal should be used as much as possible, staff and financial resources allocated for review or evaluation by the individual members.
An external consultant will be recruited to coordinate the exercise and to prepare a report on the outcome. To ensure adequate feed back to members and ACT CO, the facilitator will also present the findings at a debriefing meeting in Haiti and will submit a concise report to the ACT Haiti Forum and the ACT CO. The
5 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 intention is to conduct a “learning review” that maintains the goal of ACT evaluations to enhance transparency and accountability of programmes and support lesson learning.
The report on the review will be submitted separated from regular reports on the agreed date: 15 January 2010.
The review is planned to take place before the end of 2009 with the following indicative phases:
- Recruitment of facilitator before end October 2009 - Field visit (2 weeks mid-end November 2009: 2 days per member ) - Workshop beginning December 2009 - Presentation of report 10 December 2009 - Final draft 18 December 2009 - Dissemination of report beginning 2010
Management and Finance Christian Aid Haiti will be in charge of recruiting the facilitator, and managing the review on the basis of a work plan and Terms of Reference. CAID will keep the ACT CO up-dated on the process and provide the ACT CO with a final report.
BUDGET
INCOME received/pledged through the ACT CO and directly FCA 5,600 LWF Haiti (from the income received for their own component) 3,500 CAID Haiti (from the income received for their own component) 3,000 TOTAL INCOME 12,100
Type of No of Unit Cost Budget EXPENDITURE Units Units US$ US$ Description
Consultants Fees Facilitator (20 days) Days 20 500 10,000 Subtotal 10,000
Travel International travel Europe/Americas - Port au Prince Trips 1 2,000 2,000 In country travel Lumpsum 1,000 Car rental Days 220 11 2,420 Subtotal 5,420
Accommodation and Meals Field travel Days 11 130 1,430 Subtotal 1,430
Other Costs Visa fees Lumpsum 200 Recruitment fees Lumpsum 400 Telephones, fax, emails, etc.. Lumpsum 400 Subtotal 1,000
Total Budget 17,850 Income pledged / received 12,100 Balance requested to the ACT Alliance 5,750
6 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
B. CHRISTIAN AID
I. REQUESTING ACT MEMBER
Christian Aid UK, Haiti
II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
ACT member - Christian Aid
The ACT member, Christian Aid (CA) UK, in Haiti is one of the four implementing ACT members for this appeal. Christian Aid has supported work in Haiti since 1980, initially through the World Council of Churches. In 1997, a Country Office was opened in order to develop a more effective response to the complexities and challenges involved in managing the program. In 2004, Christian Aid decided to make Haiti a priority program, leading to a significant increase in the level of resources allocated to the program. In addition, the program has received back donor funding from, among others, the European Union, CIDA, ACT International and the Irish Government. Christian Aid has been implementing several humanitarian responses in Haiti in partnership with different local NGOs as well as conducting Disaster Risk Reduction work during the last four years. This year CA was implementing an ACT Appeal in the aftermath of Hurricane Dean with KORAL.
Christian Aid’s implementing partners in Haiti
KORAL: is a key CA partner operating in the arid and vulnerable North Western Department of Haiti as well as in the hurricane prone Southern departments of Haiti. KORAL is the implementing CA partners as part of small funds project. KORAL has adequate personnel with one Coordinator (a woman, Agronomist), two animators (one man and one woman, both Agronomists) recently hired and a part time Administrative Secretary. The organisation is currently supporting about 10 community based organizations (CBOs) and 30 traditional groups and supervising projects implementation frequently.
The two animators are appointed in the two areas - South and the North West and will work for this project with two additional animators that will be hired for this project. They will make daily supervision of the grassroots organisations supported by KORAL. The support of CA and the Committee Directorate of KORAL is very important in the implementation of this recovery project.
KORAL was officially registered according to the NGO laws in 2004 and has its own statutes. A financial audit has been carried out every year confirming that the accounts were in order. The last audit for the year 2005 was done during the first semester of 2006. A financial and administrative manual has been in use by the KORAL administration since 2005. In 2007, KORAL finalized a 5 years strategic plan (2006-2010). CA and KORAL both have experience in the selected type of activities. CA also has a long experience in institutional development with KORAL.
GRAMIR: (Groupe de Recherche et d'Appui en Milieu Rural) is a Haitian NGO created in 1987 as an agency to respond to emergencies in the Nippes department. Starting with a project approach they gradually developed into an organization working with an integrated programme in Nippes and Grande Anse departments. The organization is working under the control of a board, the management is made up of a executive committee. GRAMIR has 9 staff working in the head office in Port-au-Prince, the field staff are all employed by the network of grassroots organizations. Three women are part of the head office staff (not in the executive committee).
The GRAMIR overall goal is to contribute to the rural development in Haiti and to the restructuring of civil society, through research-action, consensus seeking, and encouraging a democratic culture. The general objective is to contribute to strengthening regional networks that are run by grass root organizations focused on sustainable agriculture and aiming to improve the socio-economical situation peasants farmers.
7 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 VETERIMED: (note: the Veterimed component was removed from the ACT appeal, the paragraphs are left only for information) is a NGO specialized in animal production and health. It was set up by a group of Haitian professionals who wanted to support rural development. Initially, its activities focused on establishing and accompanying a network of veterinary agents from peasant organizations who would service their communities in fostering animal health. Despite the severe repression during the early 1990s, this organization, ENTEVET, still exists today and has 1000 members in various parts of the country.
Since 2000, VETERIMED has changed its focus towards helping secure the incomes of peasant farmers by reducing the constraints to traditional livestock farming. VETERIMED is managed by a 4-member Board, including the current Director and 3 other founding members who work in their capacity as voluntaries. It is a registered NGO with approximately 20 staff members, only a minority of whom is women. This is rather typical given the agricultural orientation and the general social pattern in Haiti. The Director nonetheless has a strong sensitivity to gender issues which needs to be translated into concrete changes throughout the organization.
III. DESCRIPTION OF THE SITUATION IN THE AREAS OF PROPOSED RESPONSE
Through this appeal, Christian Aid partners are responding in the following departments in the West, South, and Nippes: Croix des Bouquets, Cité Soleil (West), Camp Perrin, Torbeck, Chantal, Saint Louis and Cavaillon (South), Miragoane, Fonds Des Nègres, Petit Trou, Anse à Veau et Petit Trou de Nippes.
Christian Aid partners generally work in the rural areas which are amongst the most vulnerable and marginalised. These areas have a much higher degree of poverty than most other communities in the country and are therefore most vulnerable in a time of emergency.
These areas are the most affected after the Artibonite department in the succession of these hurricanes. Many homes were damaged and destroyed; the agriculture sector remains the most affected with losses around billions of HTG. According to the Ministry of Agriculture and FAO more than 10,500,000 USD are necessary to restore the livelihoods of the farmers’ household.
Impact on human lives in the area of proposed response:
2,260 families – an average 5.0 people in each family - have been affected by the disaster. Gender specific figures were not made available from the Direction of the Protection Civil, but figures based on needs assessments carried out by Christian Aid’s three implementing partners are shown in table 3.
Table 2: Damages assessed in the area of proposed response
Farm destroyed Livestock Houses Houses Schools (ha) losses destroyed damaged damaged West 2 communes 165 354 50 220 n/a Nippes 5 communes 1210 2587 13 1571 42 South 5 communes 400 1589 242 570 15
Description of the damage in the area of proposed response: Damages include the following:
• Homes damaged or completely destroyed by winds or carried away by the floods • Large scale income generating crops destroyed and livestock killed by the floods • Large scale damage in infrastructures and irrigation systems • Water systems have been damaged or polluted by flood waters leaving a lack of potable water and the threat of disease outbreak. • Damage to power cables has led to many isolated communities being left without electricity.
8 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 People have been affected at various levels:
• Economically – significant damage has been done to agriculture and the entire harvest of the current agricultural season has been either lost or severely damaged. Haiti was in a critical situation in view of the already high level of food insecurity. Nearly all agricultural land has been flooded, resulting in the loss of the current corn, bean and banana harvest, particularly in the regions of the south and south east. The next agricultural season, due to begin in October/November, will also be impacted. • Emotionally – many people have been traumatised by the loss of family/community members or by their loss of property and livelihoods. The emotional and psychological impact prove to be strongest on women, especially single mothers who in normal times prove already difficulties to address their basic needs. It is clear that after the passing of a catastrophe the emotional situation is considerably worse. • Living conditions - damage or destruction of homes, a shortage of drinking water has also led to unhealthy living conditions. In addition, stagnant water has increased the risk of contagious disease outbreaks.
Security situation in the area of proposed response: Security remains difficult in the West Department – in Plaine du Cul de Sac – and in the commune of Cité Soleil. Christian Aid will apply its security procedures to deal with the situation.
Location for your proposed response:
The response is taking place in 12 communes of 3 departments, West, South and Nippes. Croix des Bouquets, Cité Soleil (West), Camp Perrin, Torbeck, Chantal, Saint Louis and Cavaillon (South), Miragoane, Fonds Des Nègres, Petite Rivière, Anse à Veau et Petit Trou de Nippes. The table under the beneficiaries section shows in more details the communes and which CA implementing partners will be responsible for which commune.
Christian Aid’s implementing partners are all carrying out development work in the targeted areas through ongoing. They know the communities they serve very well and have excellent track records and capacity.
In the aftermath of the successive systems, Christian Aid provided an emergency response with its own funds through two out three involved in this appeal. The intervention, outside of the ACT appeal, included provision of emergency food and non-food aid and first aid medical care.
IV. TARGETED BENEFICIARIES
Number, type and location
A total of 2,140 families or 10,700 individuals (prev. resp. 2,260 and 11,300) are targeted by this project as part of the immediate relief distribution and medium term rehabilitation.
Table 3: Number, type and location of beneficiaries
Partner Department Commune Locality Beneficiaries % women VETERIMED West Cite Soleil Merger 150* 10 Moleard 150* 10 Duvivier 150* 10 Cx des Bquets Bon Repos 150* 35 GRAMIR Nippes Miragoane Paillant 400 25 Abraham Fonds des St Michel du 400 35 Nègres Sud, Pemel, Virgil Petite Rivière Arnaud, 400 15 Chaulette Anse a Veau Plaine de 400 25
9 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
Baconnois , Rocher Laval Petit Trou Lièvre 400 25
KORAL South Camp Perrin Kamak, Saut 1,949 40 Mathurine Torbeck Ducis, Leduc 1,918 36 Laroc, Berau Chantal Platon, Maten, 2,537 27 Ranpa, Melon Saint Louis Jandini 1,113 15 Zanglè Cavaillon Pliché 1,183 10 Dory Total 11,300 * Veterimed figures are shown for information only as Christian Aid decided to remove this component from the ACT appeal.
Stakeholder Participation The affected communities and local authorities have already been involved in the intervention planning process through discussions and inter agency assessment. Further consultations will be conducted through the Departmental and Communal Civil Protection Committees that are part of the National Plan for Risk and Disaster Management.
Criteria for the selection In collaboration with Departmental Emergency Committee and the Communal Emergency Committees, the CBOs and their community members will identify and prioritise the areas to be implemented in the program. CA will provide technical support. All the affected 11,300 individuals will be directly targeted as beneficiaries to this response.
Given the huge needs, clear selection criteria will be applied consistently to avoid any confusion or misperceptions and to reduce the potential for conflict among community members. Selection criteria will include the following: • Families who have lost their homes or whose homes are currently uninhabitable, due to the recent emergency situation. • Families who have lost their primary source of income as a result of the disaster. • Priority given to women-headed households. • Must be a resident of the area in which activities are implemented.
V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
KORAL
Specific Objective 1: Support education by facilitating 500 children getting back to school Main activities: - Scholarships for 500 children - Payment of entry fees and school fees directly to schools for 500 children - Grant funds to families for buying uniforms, books and school materials
Specific Objective 2: Support the recapitalization of 1,200 farmers by providing seeds, tools kits and animals to compensate for lost cattle.
2.1 Support to agriculture Main activities: - Installation of 6 seed banks and agricultural tools Purchase of 3 silos of 2 metric tons (MT) each - Acquisition and distribution of 5 MT of corn and 2.5 (previously 3) MT of beans
10 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
- Purchase and distribution of 100 toolkits(hoes, spades, hoes, shovels, pliers, machetes, wheelbarrows) - Organize a 2-day session to train 18 people on the organizations management of stocks. - Organizing a 4-day session to train 30 people on seed production.
2.2 Support for livestock Main activities: - Purchase and distribution of 230 goats (prev. 200), 150 sheep (prev. 100) and 53 cows (prev. 40) - Supply of veterinary drugs and materials.
The establishment of plots of forage seed as well as water points, planned in the original version of the appeal, has been removed.
Specific Objective 3. - 500 families are enabled to put in place measures to reduce vulnerability Main activities - Training on DRR aiming at understanding and addressing underlying process of impoverishment including events and processes associated with asset depletion and destitution. - Purchase of equipment protection committees in first-aid equipment - Organization of 6 awareness training on human vulnerability related to natural disasters - Public education
Implementation Strategy As part of the implementation of the project, KORAL will set up a management committee comprised of 10 members, 8 persons to be appointed by the assembly of organizations plus the project coordinator and the KORAL animator in the South.
KORAL will open a bank account in a commercial bank in Les Cayes, the Capital of the Department. The withdrawal from this bank account requires the signatures of 2 members of the management committee members and 1 member of the KORAL Directorate based in the South. The project allows expenses to be approved by the project coordinator. This account will be replenished by the Coordination of KORAL in Port-au-Prince by direct transfer to the account.
Community-based organizations have facilitated the assessment of damage. They will assist in the selection of beneficiaries and ensure a fair distribution. They will also facilitate monitoring and evaluation of emergency action. They make their contribution in providing facilities for meetings and transport of members to the meetings.
The role of CBOs is also critical in the management of project funds; they all have a bank account to receive funds for the project beneficiaries. They are empowered through training in expenditure management and reporting under the supervision of KORAL.
More specifically, KORAL will develop strategies for each activity:
1 - Scholarships for 500 children
The assembly committee will develop a voucher system allowing the project to deal directly with the schools fees. A monthly school fee for the first quarter (October, November and December 2008) will be provided to support school activities. Support will also be given to grass root organizations to distribute funds to parents to cover school materials and uniforms. This strategy supports parents until the next beans harvest starting in February 2009.
2 - Set up of seed banks and agricultural tools
The technical team and the project will hold discussions with the members of the organizations on the installation of agricultural tools and seeds banks. Silos of 2 metric tons will be ordered by KORAL at Camp Perrin. The assembly committee will analyze the location of the sites with grass root organizations. The silos will be place in a safe area away from floods, wind and others hazards. It is planned to build silos in some
11 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 areas of the project where seeds are difficult to find. The grains of corn and beans will be purchased in local markets closest to the beneficiaries to ensure their adaptation in the environment.
With regard to agricultural tools, assembly committees with grassroot organizations discuss mechanisms to manage these agricultural tools. They will be responsible for designing a management enabling the smooth functioning and self renewal of the stock, by location, concessional customs and other uses. As for materials, tools will be purchased on the market in Port-au-Prince and distributed to banks through the assembly committee. A training session will be organized to teach community members in stock management and seed production.
3 - Support livestock
There are plans to develop 20 plots of forage seed to feed stockbreeders and farmers in cuttings and seeds for the installation of 400 plots of forage for animals (goats, sheep and cattle) for the beneficiaries. In times of drought, animal nutrition is a big challenge for farmers, plots of grass will be a sure source for the animals. KORAL has already begun this action in the South; the project will enhance the profits of the victims.
The 433 head of cattle will be purchased on the local market by the Assembly Committee and grassroots organizations. They will be distributed to a minimum of 1,000 people according to principles already established and familiar to the OB. The animals, mostly females will be purchased at the age of maturity to shorten the time of stockbreeding for the first beneficiary. After giving birth, the first beneficiary keeps the offspring and returns the female to a second person of the small group.
4 - Disaster and Risk Reduction
Under the project KORAL will continue the integration activities of the communities in the System of National Risk Management started this year. The committees already created will be better equipped and better trained to update their role in communities in first aid materials as above, ropes, helmets, masks, empty bags and new first-aid kits. During the project period, KORAL will sign cooperation protocols in the field with 4 local mayors (Torbeck, Chantal, Saint Louis and Camp Perrin).
KORAL Outputs
• A minimum of 1,200 farmers received agriculture inputs including seeds, tools and technical assistance • 500 children are able to get back to school • 53 cows, 230 goats, 150 sheep are distributed • Stock of drugs and vitamins for animal are distributed • Members of organizations are trained on Preparedness of DRR and become more resilient to face disaster • Household incomes of more than 1,200 farmers are increased
GRAMIR
Specific objective 1. – 2,000 farmer get access to agricultural inputs and seeds
Main activities - Purchase of tools and seeds - Distribution of 9.5 MT of seeds (rice, maize, beans, cabbage, carrots) and 3000 dozen of plantain - Distribution of 250 tools kits units to farmers - Training of 500 farmers on techniques of seeds preparation
Specific objective 2. - Support livestock activities by making available to 1200 farmers 200 pigs and 320 goats (prev. 100 and 250). Main activities - Acquisition and distribution of 200 pigs and 320 goats - Acquisition and distribution of food for pigs - Acquisition of drugs
12 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
- Training for 100 breeders
Specific objective 3- Rehabilitate Irrigation System at Dufour for 250 farmers. Main activities
- Cleaning out 760 cubic meters of canals. - Repair of 200 linear meters of canals - Implementation of irrigation canals
Implementation Strategy
The project will extend over a period of 11 months as a medium term response to families affected by the passage of hurricanes on the Department of Nippes. GRAMIR, with the support of Christian Aid, had already provided assistance to affected families during the first days after the hurricanes: food kits containing rice, beans and cooking oil with a value of $ 55 USD to 300 families who were able to increase their daily food ration over a period of 15 days.
The rehabilitation project aims to enable families to rebuild their livelihoods through support to agriculture, livestock and rehabilitation of a small-scale irrigation system.
1 - Support agriculture
The Network of Peasant Organizations Nippes (ROPANIP) includes a group of producers of seed beans, corn and rice for over 5 years. These farmers are asked to supply shops established by the GRAMIR and managed by the cooperative. With the accompaniment of GRAMIR, the ROPANIP produce several tons of seeds (maize, beans and rice) to supply the local market as seeds remain a challenge at the time of plantation.
Since most farms have been devastated, seed will purchased from other producers or seed producer organizations in other regions (Cayes, Petit Goave) or from nearby markets. These grains will be prepared, stored and distributed to producers before the first rains in February next year. The ROPANIP will mobilize these resources for the collection of grains and preparation of seeds. Training sessions on the preparation techniques of seed will be organized with the support of GRAMIR.
2 - Support livestock
Significant losses were reported at the level of heads of livestock also in the department of Nippes. Therefore, funds will be provided to GRAMIR for the purchase of 200 pigs and 320 goats. The criteria for selection of beneficiaries at this level must be established prior to the distribution of these animals and priority should be given to farmers who lost their livestock during the hurricanes. Recipients must come together in groups of 3 beneficiaries. The conditions will be defined in a participatory manner between members of different organizations and ROPANIP.
GRAMIR will assist ROPANIP in organizing training sessions on breeding techniques, contacts with suppliers for the supply of concentrated feed, medicines, and vitamins.
3 - Rehabilitation of irrigation system in Dufour
The area of Dufour is known for its potential for producing maize, beans and tomatoes. These crops are cultivated under irrigation and the irrigation system has suffered serious damage following the hurricanes. ROPANIP with the support of GRAMIR wants to rehabilitate the irrigation system by cleaning out 760 cubic meters and repairing 200 linear meters of canals.
While the first purpose is to improve agricultural production with irrigation, the public work will also generate jobs and enable some 50 people to earn income during the project. This activity is especially important for farmers to approach the next season to have water available for irrigation. Note that the majority of corn and tomato part of ROPANIP are at this place and need water for the practice of gardening.
13 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 Outputs GRAMIR
- 2,000 farmers receive seed and tools - 200 pigs and 320 goats are distributed to farmers - 760 cubic meters cleared - 200 meter of canals repaired - Training sessions are conducted for breeders and agricultural producers - Canals are rehabilitated and water is available at plots for plants
VETERIMED
The VETERIMED component had for objective to recapitalize 120 farmers through cattle, rabbits livestock in the 4 areas of intervention. It has been removed from the appeal and funded separately by ECHO, in the context of a larger project.
CROSS-CUTTING ISSUES IN ACCORDANCE WITH CHRISTIAN AID POLICIES Workshops will be conducted in the following cross-cutting thematic areas:
Mainstreaming Disaster Risk Reduction (DRR) Effective delivery of humanitarian aid is one major element for reducing the impact of disaster. When a disaster strikes, pre-planned relief operations are set in motion with partners and communities supporting rapid assessment of needs and dispatching of materials. But a response is not designed to address root causes of disasters. The mainstreaming of DRR will comprise the following:
Tackling the emergency relief. - Tackling the existing risks and a cycle of recurrent disasters - Tackling the vulnerability, hazards and exposure - Tackling the causes of hazardous events - Early warning system
Mainstreaming gender and diversity in Disaster Management Activities Christian Aid Gender Policy Christian Aid gender working group statement of recognition, May 2004, acknowledged that Women/girls and men/boys have different specific practical and strategic gender needs that need to be met and that gender issues are present and important in every context and type of project (relief, rehabilitation, development and advocacy) in all countries and regions where we work.
Emergency Team Policy on Gender The Emergency Response strategy notes that the impact of emergencies can be different on women and men, girls and boys and that this should be recognized in our emergency responses. In implementing emergency programmes we will aim to actively support projects that promote gender equality including equal access to resources and equal participation in the decision making process. We will seek to support projects that empower women and address the specific interests of women and men affected by the emergency.
Sphere and Gender Sphere states that women, men, girls and boys: - Have the same entitlement to humanitarian assistance; - Are entitled to respect and to their human dignity; - Are entitled to acknowledgement of their equal human capacities, including the capacity to make choices; - Are entitled to the same opportunities to act on those choices; and to the same level of power to shape the outcome of their actions”.
Code of Conduct The code of conduct states that the provision of relief aid is based upon a through assessment of need and acknowledges the crucial role played by women in disaster-prone communities and the need to ensure that
14 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 this role is supported, not diminished, by aid programmes. (See point 2 of Code of Conduct). It also highlights that the most effective relief occurs when the whole community participates in the design, management and implementation of assistance programmes thereby emphasizing the important need to involve women as well as men in these processes.
Mainstreaming HIV/AIDS in Disaster Management Activities Given the increasing awareness of the problem of HIV/AIDS and the links between HIV/AIDS and emergencies, many NGOs have started to establish distinct HIV/AIDS projects as the main focus or part of their overall response. However there are some difficulties and issues which must be acknowledged.
Difficulties There are many issues to face when addressing HIV/AIDS: - HIV is surrounded by stigma and myths - HIV is linked to blood, sex and death – some of the great taboos in many cultures - Conflicting messages from health practitioners and some stricter/conservative sections of churches and other faiths
These issues can lead to discrimination of those infected and can make it difficult - To identify those living with HIV/AIDS. People may not wish to come forward. It is extremely important that confidentiality should be observed at all times - To provide care and support for those with HIV - Look openly at strategies that will effectively reduce people’s vulnerability to infection.
Sphere and HIV/AIDS Sphere stresses that the rights of people living with HIV must be respected and stresses the need for action at the acute stage following a disaster. Sphere mainly focused on biomedical aspects and prevention.
However also inferred in the text is the need to: - consider the gender aspects of HIV/AIDS and the role sexual violence plays in transmission - appreciate and engage with the underlying social and economic issues related to HIV/AIDS
Project Sustainability The approach used is to support local structures to have the capacity to analyze their needs, participate in the project, to contribute to the costs of certain actions and to take their responsibilities in maintaining future facilities and systems in place.
The partners, in line with their Strategic Plans will work in the communities targeted during the next 3 years. The target populations continue to receive support from them after the execution of this project. This project will run from grassroots organizations (OB) over 5 years of existence. These consist of community members who remain in the communities after the closure of the project.
To work with these organizations, partners made an institutional diagnosis analyzing the strengths and weaknesses of these organizations. These organizations generally have a high level of capacity compared with other organizations in the different regions and are able to manage the activities to be undertaken under this project.
Most of the activities undertaken under this project are not actions that beneficiaries will perform for the first time. These are actions that they used to do and for which they already enjoy certain know-how. However partners committed themselves to better supporting these activities.
The authorities will be involved in the implementation and the fact that the cost of training local committees of risk management and disaster are often the most difficult for the Haitian State and this project will help fill this vacuum. The highly participatory aspect of this project will also contribute to its sustainability. Community members have participated in the evaluation; they discussed problems and suggested solutions. With continued participation in the project, target populations are appropriate for all acquisitions, training and innovation. This will greatly contribute to the sustainability of the project.
15 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
The various activities planned as agricultural production, seed banks and breeding goats, poultry will continue after the project period. Producers will be trained to ensure continuity of these activities providing income and social benefits such as self-esteem, admiration and prestige. Good quality seed will also be available in communities served by this project. Christian Aid will assign a Program Officer for this project. The first thing he / she will have to do is to prepare the project with partners and a sustainability plan with stakeholders.
In addition Christian Aid will mainstream DRR into the proposed program. The proposed strategy is aimed at reducing risk to future crisis through a holistic ‘sustainable livelihoods and accountable governance’ approach. This approach seeks to challenge the main causes of vulnerability to crisis and disaster, which are:
• Individuals inability to self-protect from crisis due to weak livelihood strategies and an absence of adequate safety nets and poor knowledge on risk • Inadequate social protection from crisis due to weak governance and weak participation from micro to macro levels and inequitable distribution of resources.
Implementation timeframe
The project duration is planned for 11 months in the period from 1 November 2008 to 31 October 2009. • Interim narrative and financial reports: 30 April 2009 • Final narrative and financial reports will be sent to the ACT CO by 31 December 2009. • Audit report will be sent by 31 January 2010.
VI. ADMINISTRATION & FINANCE
Christian Aid will be responsible for the implementation of the appeal, as well as the administrative and financial management. The Christian Aid overall Project Manager, the Regional Emergency Officer, the Program Officer in charge of the partners, the financial consultant and the accountant will be in charge of the daily administration related to the intervention.
Every partner has a project management team in charge of the respective project. KORAL has 7 technicians involved; Veterimed has a team of 8 people whilst GRAMIR has 8 people involved in the implementation process. Every team is composed of technicians and administrative people familiar with Christian Aid procedures. KORAL already familiarized with ACT procedures while training will be provided to the others to meet ACT standards. For example cash and materials will be released to the selected beneficiaries against signed receipts which will be collected and used for financial reporting and verification.
Funds transferred to partners will follow Christian Aid regulations and requirements. Funds will be transferred from Christian Aid to partners’ accounts; partners will then acknowledge receipts. Every partner will open a special account for the Appeal. The partners will monitor the approved project activities. Partners will have the overall responsibility for the planning and funding of the proposed emergency intervention.
Christian Aid Haiti through the Regional Emergency Officer will monitor the project in the field and Christian Aid London Emergency staff will provide technical support. Christian Aid will be responsible for sending the project reports and providing updates as required. See the summary in the chart below:
16 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
Documents to issue Delivery Date Responsible ACT’s approval Before implementation starts Christian Aid and ACT
Contract between Christian Aid and Before implementation starts Christian Aid Representative –
KORAL, GRAMIR and Veterimed President or Director of partners
Contract between KORAL, Veterimed, Before implementation starts Partners Directors and
GRAMIR and Associations Representatives of Associations
Project document and work plan for the Before implementation starts Partners assisted by Christian duration of the project Aid
Monthly activity Every month Partners assisted by Christian Aid Monitoring and follow-up reports Month 6 and Month 11 (end of Partners assisted by Christian program) Aid
Progress Report Month 6 and Month 11 (end of Partners assisted by Christian program) Aid
Program evaluation report End of project CAID
Audit End of project A Firm
VII. MONITORING, REPORTING & EVALUATIONS
Christian Aid is overseeing the implementation of activities, which are being carried out by partner organizations like KORAL and GRAMIR.
Monitoring visits by CA’s Programme Officer and Regional Emergency officer and other Caribbean team members will ensure that the project is implemented as per the agreed plan. These visits will be done at key points as well as during evaluation of the initiative. Christian Aid will ensure that the two partners will have at least a monitoring visit by CA Program Officer every two months and one reviewed by the Regional Emergency Officer (REO) every three months. During these visits the REO will conduct a quarterly review to monitor progress of the response programme against objectives and outputs – both type of activity and number of units.
Christian Aid partners’ employees participatory methods in implementation which give the community the opportunities to make decisions regarding the distribution of items and materials to the most affected. Care is taken to ensure that minority community members are not marginalized in the process.
All material equipment is purchased using procurement procedures that are in compliance with Christian Aid and ACT procurement regulations. At least 3 quotations from companies tendering are sought and bids received analyzed based upon the cost and technical advantage in a competitive manner before the procurement of any materials.
KORAL and GRAMIR projects staff will work closely with Communal Emergency Committees where they are working and the collaborating GoH ministries who will conduct periodic review to assess humanitarian impact on the target community. Records will be reviewed and analysed on all activities.
17 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
VIII. BUDGET
INCOME Income received through ACT ICCO 13,271 United Church of Canada 34,723 Presbyterian Service and Development Canada 19,697 EPAL France 7,216 Wider Church Ministries 10,000 Morning Flory Baptist, USA 500 Primates World Relief & Development Fund, Canada 11,544 Total income received through ACT 96,951
Income received directly ICCO 116,274 Guernsey Overseas Aid Committee 35,595 Isle of Man 28,476 Total income received directly 180,345
TOTAL INCOME RECEIVED 277,296
Less income put aside for the appeal review 2,915
TOTAL INCOME RECEIVED 274,381
KORAL INCOME 177,888 GRAMIR INCOME 99,408
Original Revised Description Type No. Unit Cost Budget Budget Unit Units USD USD USD
KORAL DIRECT ASSISTANCE School activities Uniforms Student 500 20.00 7,500 10,000 Books and other materials for school Student 500 20.00 7,500 10,000 Total School activities 15,000 20,000
Agriculture and livestock Agriculture Silos of 2 MT / Achat, transport et installation Unit 3 3,200.00 9,600 9,600 Seeds of beans Metric Tons 2.5 2,500.00 6,250 6,250 Seeds of corn Metric Tons 5 900.00 4,500 4,500 Picks Unit 100 10.00 1,500 1,000 Hoes Unit 100 9.00 1,350 900 Shovels Unit 100 13.50 1,350 1,350
18 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
Original Revised Description Type No. Unit Cost Budget Budget Unit Units USD USD USD Pliers Unit 100 8.00 1,800 800 Machetes Unit 100 8.50 900 850 Wheelsbarrows Unit 100 106.00 10,600 10,600 Transport Per stock 650 1,000 2 days sessions in accountability Workshop 2 650.00 1,300 1,300 4 days session in seed production & stock management Workshop 1 1,300.00 1,300 1,300 Sub total Agriculture 39,800 39,450
Livestock Fodders plots Unit 20 250.00 5,000 0 Goats Unit 230 50.00 10,000 11,500 Sheep Unit 150 56.25 5,625 8,438 Cows Unit 53 512.50 21,000 27,163 Water points Unit 6 850.00 5,100 0 Veterinary drugs and materials Lump sum 1 1,250.00 2,500 1,250 Sub total Livestock 49,225 48,350
Total agriculture and livestock 89,025 87,800
Disaster Risk Reduction Activities Building capacities for 2 groups of beneficiaries Workshop 2 650.00 0 1,300 Building capacity for KPSL Workshop 3 900.00 0 2,700 Total DRR activities 0 4,000
Direct program related costs Project responsible (100%) Month 13 900.00 7,200 11,700 Agents 2 pers. (100%) Month 11 800.00 6,600 8,800 R&D specialist 1 pers. Day 10 250.00 2,500 0 Fringe benefits (22%) Month 1 2,500.00 6,787 2,500 Total direct program related costs 23,087 23,000
Transport Paying for use of KORAL's car Day 40 200.00 4,350 8,000 Moto maintenance Service 7 80.00 525 560 Vehicle maintenance Service 7 300.00 1,750 2,100 Fuel Gallons 600 5.00 2,500 3,000 Total transport 9,125 13,660
TOTAL DIRECT ASSISTANCE 136,237 148,460
INDIRECT COSTS: PERSONNEL & ADMINISTRATION Staff salaries KORAL Coordinator (compensation) Month 13 600.00 4,800 7,800 Accountant (compensation) Month 13 350.00 2,800 4,550 Staff Travel
19 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
Original Revised Description Type No. Unit Cost Budget Budget Unit Units USD USD USD Per Diems Trip 24 80.00 1,800 1,920 Office Operations Office rent Month 8 200.00 1,600 1,600 Stationery/Photocopy/Postage etc Month 8 75.00 640 600 E-mail, Phone, Fax Month 8 200.00 1,200 1,600 Utilities Month 8 60.00 480 480 TOTAL INDIRECT COSTS 13,320 18,550
MONITORING & EVALUATION Monitoring & Evaluation Estimate 1 1,084.93 2,500 1,085 TOTAL MONITORING & EVALUATION 2,500 1,085
TOTAL EXPENDITURE KORAL 152,057 168,095
GRAMIR
DIRECT ASSISTANCE Agriculture inputs Seeds Beans MT 2.1 1,712.00 5,120 3,647 Corn MT 3.6 718.75 2,760 2,588 Sorghum MT 2 1,360.00 2,040 0 Rice MT 1.2 687.50 53 825 Banana Dozen 850 5.40 3,825 4,590 Cabbage Bag 250 5.00 1,250 1,250 Carrots Bag 450 3.57 893 1,607 Sub total Seeds 15,941 14,506 Agricultural tools Machete Unit 250 4.65 786 1,163 Hoes Unit 250 7.33 2,143 1,833 Picks Unit 250 8.05 1,786 2,013 Raks Unit 250 4.55 1,143 1,138 Sub total: Agricultural tools 5,858 6,145 Total agriculture inputs 21,798 20,651
Raising pigs and goats Livestock Pigs Unit 200 50.00 5,714 10,000 Goats Unit 320 50.00 12,500 16,000 Sub total livestock 18,214 26,000 Food and medicines for livestocks Food for livestock (“son de blé”) Bag 204 14.29 1,071 2,915 Medicines Lumpsum 9 200.00 1,000 1,800
20 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
Original Revised Description Type No. Unit Cost Budget Budget Unit Units USD USD USD Sub total 2,071 4,715 Vet fees 150 517 Sub total 150 517 Total raising pigs and goats 20,435 31,232
Rehabilitation of irrigation system Cleaning M3 760 8.50 6,000 6,460 Sub-total Cleaning 6,000 6,460 Reparation of canals a) Masonry Rock M3 190 12.86 1,929 2,443 Gravel M3 19 10.00 150 190 Sand M3 35 10.00 320 350 Cement Bag 700 10.00 6,000 7,000 Labor M3 170 22.86 3,200 3,886 Sub total masonry 11,599 13,869 b) Concrete Gravel M3 4 10.00 30 40 Sand M3 3 10.00 20 30 Cement Bag 77 10.00 650 770 Labor M3 39 22.86 343 891 Sub total concrete 1,043 1,731 Total rehabilitation of irrigation system 18,642 22,060
Direct program related costs Manager infrastructure (100%) Month 3 1,366.67 3,600 4,100 Monitoring officer Month 8 600.00 4,800 4,800 Agents de terrain 3 Month 24 150.00 3,600 3,600 Total direct program related costs 12,000 12,500
Transport Transport Transport of the inputs Day 1 500.00 500 500 Fees to rent a vehicle Service 15 120.00 2,175 1,800 Fuel Gallons 300 5.00 1,500 1,500 Total transport 4,175 3,800
TOTAL DIRECT ASSISTANCE 77,050 90,243
INDIRECT COSTS: PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT Staff salaries GRAMIR Coordinator (compensation) Month 8 600.00 4,800 4,800 Staff Travel
21 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
Original Revised Description Type No. Unit Cost Budget Budget Unit Units USD USD USD Per Diems Trip 29 30.00 450 870 Office Operations Stationery/Photocopy/Postage etc Month 8 50.00 400 400 E-mail, Phone, Fax Month 8 150.00 1,200 1,200 Office supplies Month 8 60.00 480 480 TOTAL PERSONNEL, ADMIN & SUPPORT 7,330 7,750
Monitoring & Evaluation Estimate 1 1,500.00 1,500 1,500 TOTAL MONITORING 1,500 1,500
TOTAL INDIRECT PROGRAM RELATED COSTS 8,830 9,250
TOTAL EXPENDITURE GRAMIR 85,880 99,493
VETERIMED DIRECT ASSISTANCE Livestock units Purchase of cows Cows 20 576.92 11,538 0 Purchase of breeding rabbit (male and female) Rabbits 180 8.97 1,615 0 Purchase of concentrated feed for rabbits Bag 35 25.64 897 0 Establishment of units raising rabbits(materials and health care) Unit 20 294.87 5,897 0 Establishment of fodders plots (seeds, tools, labor) Plot 15 153.85 2,308 0 Total livestock units 22,256 0 Training Motivation meetings Food Person 100 3.85 385 0 Rent fee L/S 1 179.49 179 0 Breeding rabbits Teaching material (video production) L/S 1 769.23 769 0 Food Person 70 3.85 269 0 Fees for trainers Person 2 25.64 51 0 Rent fee L/S 179 0 Raising Cattles or cows Teaching material (video production) L/S 769 0 Food Person 30 3.85 115 0 Fees for trainers Person 1 256.41 256 0 Rent fee L/S 103 0 Total training 3,077 0
Direct Program Related Costs Salary for the Coordinator of the project Person/month 8 1,025.64 8,205 0 Salary for the livestock technician Person/month 8 641.03 5,128 0 Salary for 2 vet agents Person/month 16 307.69 4,923 0 Total direct program related costs 18,256 0
22 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
Original Revised Description Type No. Unit Cost Budget Budget Unit Units USD USD USD
Transport Transport of the inputs Day 1 500.00 500 0 Transport fees for persons (training) Person 200 1.28 256 0 Paying for use of VETERIMED's car Service 15 140.00 2,100 0 Maintenance of VETERIMED's car Month 8 150.00 1,200 0 Fuel Gallons 150 5.00 750 0 Total transport 4,806 0
TOTAL DIRECT ASSISTANCE 48,396 0
INDIRECT COSTS: PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT Staff salaries VETERIMED accountant Month 8 512.82 4,103 0 VETERIMED driver Month 8 384.62 3,077 0 Office Operations Stationery/Photocopy/Postage etc Month 8 50.00 400 0 E-mail, Phone, Fax Month 8 150.00 1,200 0 Office supplies Month 8 60.00 480 0 TOTAL PERSONNEL, ADMIN & SUPPORT 9,260 0
MONITORING Monitoring & Evaluation Estimate 1 1,000.00 1,000 0 TOTAL MONITORING 1,000 0
TOTAL INDIRECT PROGRAM RELATED COSTS 10,260 0
TOTAL EXPENDITURE VETERIMED 58,655 0
CROSS CUTTING THEMES FOR THREE PARTNERS Mainstream Disaster Risks Reduction Training on DRR for three partners Workshop 1 300.00 300 0 Training on emergency relief Workshop 1 300.00 300 0 Training on existing risks and a cycle of recurrent disasters Workshop 1 300.00 300 0 Training on tackling the vulnerability, hazards and exposure Workshop 1 300.00 300 0 Training on reducing vulnerability Workshop 1 300.00 300 0 Training on Building Disaster Resilient Communities Workshop 1 300.00 300 0 Tackling the causes of a hazardous event Workshop 1 300.00 300 0 Training on Early Warning system Workshop 1 300.00 300 0 Total mainstreaming DRR 2,400 0
Acquisition of materials and equipments for committees
23 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
Original Revised Description Type No. Unit Cost Budget Budget Unit Units USD USD USD Overcoat Unit 20 22.00 440 0 Solar charger Pannel 6 145.00 870 0 Helmet Unit 20 21.00 420 0 ropes Unit 50 3.00 150 0 Bags Dozen 100 4.50 450 0 Kits Unit 10 175.00 1,750 0 Registries Unit 4 26.00 104 0 Banderolles meeting Session 3 70.00 210 0 Sonorisation for meetings Session 4 150.00 600 0 Podium for meetings Session 4 350.00 1,400 0 Editing leaflets Unit 2500 0.30 750 0 Total materials and equipments 7,144 0
Mainstream Gender and diversity in Disaster Risks management Training on gender and diversity for three partners Workshop 3 300.00 900 900 Training on gender violence for three partners Workshop 1 300.00 300 300 Total gender and diversity 1,200 1,200
Mainstream HIV/AIDS in Disaster Risks management Training on gender and diversity for three partners Workshop 2 300.00 600 600 Total HIV/AIDS 600 600
TOTAL CROSS-CUTTING THEME 11,344 1,800
AUDIT, VISIBILITY, EVALUATION Audit cost Estimate 1 3,493.44 5,000 3,493 Visibility Estimate 1 1,500.00 2,000 1,500 Final Evaluation (fund to be transferred to Review) Estimate 1 2,915.00 0 0* TOTAL AUDIT, VISIBILITY, EVAL. 7,000 4,993
TOTAL EXPENDITURE FOR THE APPEAL 307,936 274,381
Requested balance (USD) 0
* 2,915 have been put aside by Christian Aid for the final review and will be transferred to the corresponding budget.
24 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 C. LUTHERAN WORLD FEDERATION
I. REQUESTING ACT MEMBER
Lutheran World Federation/DWS –Regional office in the Caribbean, Haiti
II. IMPLEMENTING ORGANIZATIONS a) ACT member The Lutheran World Federation/Department for World Service activities in Haiti started in 1983 as a support to political refugees in the Caribbean and in the USA and has been present in the country since 1997. The program is composed of 22 staff members among whom 5 are presently working in the program unit in the main office and 4 in the field. Areas of intervention include poverty alleviation through institutional strengthening, community development and supporting productive alliances and a project on human rights concentrating on undocumented population in Haiti and among the people of Haitian descent in the Dominican Republic. The geographical areas of intervention are located in the South East, the West, the Artibonite (emergencies) and the Grande Anse Departments.
Previous emergency interventions focused on relief and rehabilitation assistance to hurricane victims, support to human right violations, relief for victims of civil unrest and assistance to flood victims. In 2007 and 2008 LWF has implemented two appeals for flood and storm victims (LAHT-71 and LAHT72). LWF has a full-time emergency coordinator Jean-Claude Coles and a Finance Manager Prakash Rajbhandari responsible for finances. b) Implementing partners LWF Haiti’s implementing partners are local Haitian organizations. Coordination des Organisations pour le developpement de l’Arrondissement de Belle Anse (CODAB), Federation Protéstante d’Haiti (FPH) have already successfully carried out earlier ACT appeals. Chambre haitienne d’agriculture biologique (CHAAB) and the Association of the Banana Planters in Vaudreuil are LWF partners since 2005. Service Chretien d’Haiti (SCH) has also been part of earlier ACT appeals.
FPH is a non political religious organization open to all protestant churches and associations in Haiti, aimed at improving the moral, spiritual and material well being of the Haitian population. FPH participates in the national ACT Haiti forum and has been an implementing partner with LWF earlier. However, due to the fact that many of the implementing areas are new and the people responsible for the operation as well, it should be noticed that there is limited capacity of implementation and the FPH will be closely accompanied by LWF staff.
CODAB is a social-economic movement regrouping 9 regional organizations in the Belle Anse department, aiming at economic development and at defending the rights of the peasants of the “Arrondissement”. Member organizations include youth, small scale farmers and women organizations. Its activities extend to 4 communes in the Belle Anse arrondissement. It is well established and has been a long term partner of LWF. It has implemented development programs over the last years. It has organizational capacity and some emergency experience but needs to be accompanied in the selection of target groups and administration.
CHAAB is a LWF partner in development of organic banana plantation and has demonstrated capacity to relate to the communities but is a new partner in emergency. However, the emergency phase distributions have shown that both CHAAB and the Banana planters’ association have excellent relations to the authorities and are able to manage distributions in a disciplined way in a high conflict environment.
Service Chretien d’Haiti (Christian Service of Haiti) was founded in October 1954 after the hurricane Hazel in order to provide first relief to the victims. SCH is a non-profit organization recognized by the state since 1972 and was later on registered as NGO under number 1983/19.
Created at the initiative of the Haitian Protestant Churches with the help of Church World Service, to provide humanitarian assistance to people suffering from natural disaster, SCH moved gradually to non-emergency programs with the demand from local communities. It is now deeply involved in sustainable development in
25 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 the countryside of Haiti. It is well known during all its 54 years to provide support to country families regardless to their religion, race, social condition or political trends.
SCH is an ecumenical organization with 6 permanent church heads at the Governing Board, along with 5 other members who are elected for a two-year term at the General Assembly, which is held every year. The Board members are not paid. Every year, the Treasurer orders an audit besides any specific audit which may be conducted by a donor for its own funds.
The churches represented in the Board are the following: • African Methodist Episcopal Church • Baptist Convention of Haiti • Episcopal Church of Haiti • Methodist Church of Haiti • First Baptist Church of Port-au-Prince • Salvation Army
SCH scope of works includes adult education, technical assistance and micro-credit to help poor families in rural areas produce better crop, safely store harvest, raise improved breed animal, protect the environment, obtain and maintain pure water to drink. Emergency response to victims of natural disasters, while sporadic, is still included in SCH activity. The organization is member of the Haiti ACT network since 1999 and has participated to emergency actions with the network from that time and is in the process of becoming a member of ACT International. However, at this point it is not yet a full member and will implement its program within the frame of LWF Haiti.
LWF and its implementing partners CODAB and FPH have implemented a series of projects in the South East, the Artibonite (LAHT-43) and are familiar with the living conditions of the population. The local organizations have been actively involved in the selection of content of the intervention, the selection of the beneficiaries and will be the primary responsible for the distribution of the selected items and have proposed the early recovery and rehabilitation projects.
While the implementing organizations have not signed the document, the ACT principles and guidelines for implementation, as well as the principles of the Code of Conduct for the international Red Cross and Red Crescent Movement and NGOs and SPHERE standards have been taken into account in the preparation of the implementation by the LWF staff in accompanying the planning of the partners. A Memorandum of Understanding will be made with all ACT non-member agencies. They will need to know the humanitarian principles of the Code of Conduct and comply strictly with them as well as with LWF Haiti administrative procedures. Noting that it is not realistic that all partners and their staff will have intimate knowledge of all relevant Humanitarian/ACT codes and policies it will be the main responsibility of LWF Haiti to ensure that all partners and staff know the essentials of them and that the activities are being implemented in compliance with them.
III. SITUATION IN THE AREAS OF PROPOSED RESPONSE
The assessment of the situation is based on visits by LWF and its partners’ staff to the areas. In addition, the evaluation is based on reports by local organizations, based on the common OCHA network guidelines.
LWF (together with CODAB, CHAAB and SCH) interventions will carried out in three geographical areas, which are according to information gathered from ACT members, DPCs and UN organizations, the most affected and unattended areas: • Department of West: Vaudreuil-Moléart, Forêt-des-Pins, Cabaret • Department of South East: Thiotte and Mapou • Department of Artibonite: Gonaives and Bokozel
These locations are rural or semi-rural, except for Gonaives which is an urban setting.
The departments of South East (Thiotte, Mapou) and West (Vaudreuil, Forest des Pins) have been severely hit by Hurricane Gustav. In the departments of South East and part of the department West (Forets des Pins)
26 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 the destruction of crops, livestock and infrastructure was caused by winds and rains. In Vaudreuil (Commune of Cite Soleil in the capital area) the damages were caused by massive flooding of the river Grise.
In these areas the response will focus on quick rehabilitation of the agriculture to help people sustain until the next harvest and more comprehensive rehabilitation of the agriculture. The major project will be the rehabilitation of the Mapou water supply system which suffered damage from hurricane Gustav. The rehabilitation will include changing parts of the water system which are at high risk to be damaged by future cyclones.
Gonaives and Artibonite suffered mostly from the impact of the hurricanes Hanna and Ike, which caused heavy rains, flooding and landslides. The town of Gonaives is literally still sunk in mud almost six weeks after the disaster, estimated two thirds of the town are covered by 1.5 meters of mud. This area is considered to be the worst affected in the whole country by authorities and the international community. The main emphasis will be on emergency support for people and rehabilitation of the educational activities.
Cabaret was hit hardest by hurricane Ike causing massive flooding and the single worst loss of lives in addition to Gonaives: around 70 people perished in the area. In addition, plantations and livestock were destroyed and infrastructure severely damaged. The main emphasis of the response will be on emergency support to the affected population.
SCH areas of intervention SCH plans to respond in four areas: the mountain of Kenscoff, the Artibonite flatland and the town of Port- de-Paix and the island of Gonave. In these cases the water and the wind have caused extensive damage to houses and plantations and killed people. While the mountain soil cannot retain any more water, the water transformed the flatlands in wetlands. In the case of the Artibonite valley the main rice supplier of the country the hurricane Hanna destroyed most of the plants two weeks before harvesting.
SCH staff and partners with the local authorities have made a first evaluation of the damage: In the mountain of Kenscoff more than 2.000 goats, 400 cows, 119 horses were lost, 230 houses destroyed or badly damaged, 28 people were killed or are reported missing.
In the Artibonite valley as well as in the town of Port-de-Paix and the island of Gonave, the water levels were high and caused damages to houses and cultivations. Detailed numbers of houses damaged in each commune and area are available upon request.
IV. TARGETED BENEFICIARIES
Beneficiaries are among those who have been directly affected either by loosing their home, livestock, crops or have difficulties to access their land or water due to the damage. Within this group, partners in close collaboration with the local DPC (Direction de la Protection Civile) and authorities will select the beneficiaries to avoid duplication and ensure the equal distribution of aid. For larger rehabilitation projects, they will be chosen among the priorities of the local communities and the DPC.
The interventions will target mainly rural families. As for the town of Gonaives, the appeal will benefit children in schools.
The estimated number is a minimum of 30,000 people (6,000 families), consisting of:
• Emergency relief for a minimum of 1,300 families (6,500 people), 600 families will receive agricultural kits (seeds, tools) • Non food relief items: 462 families will receive hygiene kits, 120 families blankets • Minimum 300 families will receive agricultural kits (seeds, tools) • Cash for work programs will benefit 2,150 farmers (10,750 people) in the West, the South East and Gonaives • Cash for work activities/cleaning of schools will benefit 300 families in Gonaives (1,500 people) • Cash for work/ rehabilitation programs of schools, wells/latrines and water system will benefit 1,380 families (6,900 people)
27 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
• 1,600 school children enrolled in schools • Restarting agricultural activities of 120 small farmers in Kenscoff and Artibonite by providing seeds donated by FAO: 600 beneficiaries • Rehabilitation and repair of damaged homes of 120 families (around 600 people) with a standard donation of 350 USD per family in Port-de-Paix, in Kenskoff, in the Artibonite valley and on the Gonaives island • Several thousand additional people will benefit indirectly as users of the school wells in Gonaives • Minimum 80 community leaders for training in Disaster Risk Reduction.
Specific concern will be given to ensure participation of women in the cash for work programs taking into account the experiences of the previous appeals.
V. ASSISTANCE AND IMPLEMENTATION
OBJECTIVES: • Provide food, drinking water and basic hygiene needs to affected, vulnerable people • Provide minimum income during the early recovery period to affected vulnerable people • Assist farmers in reviving their production • Rehabilitate access to food and water • Facilitate school enrolment • Assist farmers in reviving their production • Provide minimum of secured housing capacities • Strengthen the organization and build the capacity of the community and civil society organizations for appropriate disaster risk reduction measures
PROPOSED ACTIVITIES :
Activity 1: Distribute relief items Relief items consist of 1,300 food buckets, 462 hygiene kits, baby kits, and small scale cleaning of water sources in accordance with Sphere standards.
The food buckets contain: 10 pounds white rice;5 pounds brown sugar; 5 pounds pinto beans; 3 425g cans fish; 2 x 330 g spaghettis packs; 1 box of salt 1 pack of 50 4gr Maggi cubes; 1 liter cooking oil; 1 tomato paste can.
The local LWF partners FPH, CODAB, CHAAB will be in charge of the designing the assistance, of selecting the beneficiaries and distributing the items. FPH, CHAAB and CODAB have chosen the most disadvantaged people in the communities based on their knowledge of the local situation and the principle of giving preference to the most vulnerable. Religious leaders of FPH are responsible for the selection process, but will liaise with the local authorities and the DPC. CODAB is a representative structure of a large sector of different interest groups in the department. CODAB executive leadership has carried out the selection of beneficiaries. The list of people receiving aid will be "signed off with the signature or in many cases with the fingerprint of the beneficiaries. The role of LWF is to follow-up and advise in the selection process to ensure that standards of non-partiality and the principle of responding to the greatest need be kept: LWF will also monitor the gender balance, will monitor the distribution of relief items and monitor the overall process. The monitoring team will include female LWF staff members wherever possible.
The role of the partners is to advise in the choice areas of interventions, in the choice of beneficiaries, identifying locations of distributions, ensure transportation in some cases, be the main responsible for organization of the distributions with the help of LWF especially in the monitoring, ensure that records are kept of the distribution and reporting done adequately to LWF. LWF is responsible for crosschecking at the national level with other agencies /authorities to avoid overlapping, organize purchase centrally, organize transport if needed, monitor the distributions and check the reporting and give general accompaniment to the process if needed.
28 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 All needs assessments and planning have been based on requests from the partners and cross checked against assessment by UN agencies and other NGOs, and a subsequent visit by LWF staff. The activities have been prioritized after this process. Meetings with communities and beneficiaries will be organized in all intervention areas after the actual work plans will have been drawn based on the availability of funds. Meetings will be organized regularly during the entire time of operations. This will be of special importance for all the cash for work and rehabilitation interventions to ensure their sustainability. Partners will supervise and participate jointly in all field activities. In the case of SCH it will implement its programs independently, but LWF will closely support and monitor the activities and assist when needs arise.
All distributions are organized in presence of DPC (Direction de la Protection Civile). The geographical distribution of responsibilities is as follow:
Department of WEST. Distribution of food buckets, hygiene and baby kits in Cabaret with FPH Distribution of food buckets and hygiene kits in Vaudreuil by CHAAB Distribution of hygiene and hygiene baby kits, light blankets in Foret-des-Pins by LWF and local communities.
Department of SOUTH EAST. Agricultural roads rehabilitation in Thiotte area with CODAB Soil conservation and catchments protection program. Thiotte area with CODAB Food buckets, hygiene and baby kits, light blankets distribution. Thiotte area with CODAB Rehabilitation of the water systems in Mapou, Bodarie, Grand Gosier by LWF together with CHAAB and the local communities.
Department of ARTBONITE. Food buckets , hygiene kits, seeds and tools distribution. Bokozel with FPH School cleaning, latrines cleaning, wells rehabilitation, replacement of washed away by flood of school material and equipment, hygiene kits distribution. Gonaives with FPHIALEHG. In addition 2 workshops by LWF in cooperation with local partners in each area of intervention to sensitize populations in disaster preparedness: Thiotte (South East) with CODAB, Cabaret (West), Bokozel and Gonaives(Artibonite), with FPH, Foret-des-Pins (West) by LWF and local communities.
Beneficiaries: Minimum 1,300families with 6,500 people (a family consists on average of 5 members). Minor water source reparation: 230 families with 1, 150 people
Activity 2: Reviving production providing tools and seeds to farmers A minimum of 300 families will receive agricultural kits (seeds, tools), the majority of which are men due to the traditional division of labor in the peasant households, but women will benefit as members of the households. With regard to seeds and tools distribution, warehousing, security and distribution costs will be borne by the beneficiaries as their participation to the program. The role of LWF is to follow-up in the same way as described under activity 3.
The role of the partners is to advise on the choice areas of interventions, on the choice of beneficiaries, to identify locations of distributions, to ensure transportation in some cases, to be responsible for organization of the distributions, assisted by LWF in the monitoring. Partners are also to ensure that records are kept of the distribution and to report in line with requirements of LWF and ACT. LWF is responsible for crosschecking at the national level with other agencies/authorities to avoid overlapping, to organize purchase centrally, to organize transport if needed, to monitor the distributions, to check the reporting and to provide general accompaniment to the process as required.
Activity 3: Minimum income: cash for work rehabilitating secondary roads The rehabilitation of 15 km of secondary roads will connect agricultural fields and coffee plantations with processing centers and rural markets in the South East and Foret-des-Pins. LWF and its partner CODAB will implement the reconstruction according the following steps:
29 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
• Prior to field activities, a rapid feasibility study will be undertaken by a Labor Intensive Specialist (LIS) on civil engineering expertise: Road construction (RC). Foremen are recruited by the LIS • Work plans will be established by the LIS and foremen. • Tools will be purchased according to plan. • Affected communities will be mobilized through an information campaign organized by CODAB community development workers. • Lists of affected population that qualify for the job will be established. • For road construction, CODAB recruits necessary labor in the affected areas with the assistance of local grass-root organizations. Recruitment of team leaders (TL) who will he supervised by CODAB and LIS. Each TL will be responsible for registering/instructing/monitoring activities of his team workers. Both women and men will be recruited (35-40 % of labor force are planned to be women). Before launching field operations, TL will be instructed by the LIS of the overall program, the weekly objectives and the daily expected output per team (number of meter, cubic meters or area to be covered). • Tools will be dispatched to the TL by the logistician. • Each day, TL will distribute the tools among workers, according to daily plan. • Field operations will start daily under technical supervision of LIS and foremen. • The logistician pays labor and field staff in the presence of CODAB's representative, every 14 days. • ACT Haiti/LWF Project Officer will be in charge of Emergency Operations monitors the overall field operations together with CODAB staff.
The CODAB officer in charge is well aware of the situation and of the areas of intervention. He is able to connect with the local population and has good access to the local administration.
Technical staff and labor force are available locally. The facilitator/animator and civil engineer will be hired on separate contracts. The local population will contribute to the road reconstruction and reforestation/catchments protection programs by working for no pay on Saturdays. The time-table of the cash for work activities will be done such that it does not harm the agricultural cycle in the area.
The input of the partners is to assist LWF in whatever field problems that might occur: terminating a non cooperating worker, for example, take the responsibility of contacts with local authorities, suggest areas of intervention, evaluate disaster scope in cooperation with LWF personnel, control workers and discipline, assist in distribution phase, motivate and sensitize workers and affected populations, answer all requests produced by LWF during implementation period, cooperate with field logisticians.
Beneficiaries: 2,150 workers in rotating groups of 10 days West and South East and Gonaive (10,750 people)
Activity 4: Minimum income: cash for work providing water catchment protection and reforestation The reforestation and water catchments protection program will take place in the South East in the Thiotte area and will be supervised by the same agricultural technician who successfully implemented a similar program within the LAHT-72 emergency project. This intervention will be limited to 50 hectare. The work force will include about one third women.
LWF uses experienced people in emergencies and the agricultural technician who was responsible for the building of the catchments and ravine protection dry walls in Mapou in the LAHT-72 emergency program will be responsible for LAHT81. He was also responsible for the part of the reforestation which was quite successful, as the soil which usually is carried down the mountain with the rain is now well retained and allows the farmers to grow corn safely. The achievements is also highlighted by the fact that the Mapou plain remained dry and the crops were not affected by the hurricanes. These results have been highly appreciated by the local population and hence the motivation to continue similar projects in prevention of disasters is high.
LWF will be the main implementer together with CODAB and the local authorities who have indicated the areas of needed interventions. This program has specifically been requested by the Thiotte authorities together with CODAB. It is meant to protect the populations of Thiotte and beyond who are directly exposed
30 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 to possible devastation of their community by flood due to advanced erosion of the mountain above the area. The intervention will be limited to 50 hectares and over 30,000 people will directly and indirectly benefit from it. The implementation will follow the scheme as mentioned in road rehabilitation with the same partners.
Beneficiaries: 600 persons in rotating groups of 10 days (with families: 3,000 people)
Activity 5: Minimum income :cash for work cleaning and rehabilitating 42 schools affected by flooding and mud in Gonaives The cleaning of 42 schools in Gonaives will be organized by the staff of FPH. Each school elects a Parent Teacher Association in charge of cleaning the school. The number of persons involved in the committee varies with each school depending on the amount of work involved. Each committee is headed by a President. A contract will concluded between the committee and LWF for the cleaning of the school specifying the period, number of persons involved, tools, materials, and accessories. The pay per person per day is in line with the agreed fee paid by all NGO and UN agencies active in Gonaives. Payment is effected within 10 days after job completion, and evaluation by LWF. The check will be drawn in the Committee President's name but all participants acknowledge receipt in writing. Women will be encouraged to participate in the work.
Beneficiaries: 300 families with school children in Gonaives (1,500 people)
Activity 6: Rehabilitation of wells/reparation of schools/Mapou water system This activity includes the rehabilitation of wells in schools, repair and cleaning of latrines and school infrastructure in Gonaives and the rehabilitation of the potable water system in Mapou, Bodarie and Grand Gosier.
The activities will be carried out by LWF with the help of a contractor. The contract will include the supply of engineer, consultants, supervisor, using local work force whenever possible. The evaluation, after a first phase, will be performed by the plumber who has repaired the defective pumps and installed on the wells last year. In case a special problem arises, a water and sanitation engineer will be consulted for appropriate technical advice. Meeting with the populations on the maintenance of the structures have been part of the regular programme of LWF and will continue to do so in 2009.
Beneficiaries: Gonaives: 1600 children Mapou, Bodarie, Grand Gosier: 8,000 people using the water system
Activity 7: Repair of houses and distribution of seeds and tools bv SCH SCH has directed its response to post-crisis and will help repair damaged houses in four areas. 30 houses will be repaired in each area: the island of Gonaives, the mountain of g in scoff, the town of Port-de-Paix, the Artibonite Valley. In addition, SCH has made a request to FAO for some free seeds to help with agricultural needs. Transportation will be paid by SCH.
A local committee set up with SCH staff and including local leaders will implement the rehabilitation work. Seeds and tools will be distributed in Artibonite and Kenskoff and houses repaired in there as well as Port- de-Paix and Gonaives island. The commission of local leaders and authorities will buy hardware in one place to have a better price and will withdraw items as needed. Three to five carpenters still available in the area will be contracted to do the jobs in each area. They will be chosen among the affected professionals. Their salaries will help them buy new tools. If none can be found, the closer community will be checked to find some then the larger towns. The local leaders will make the distributions in the presence SCH or LWF representatives.
The timetable of all these activities is six months from the date of receiving the seeds and the funds.
Beneficiaries: 120 families/ 600 people in the house repair project 120 families (600 people) in the seed program.
31 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
Activity 8: Disaster Risk reduction LWF will organize workshops in all intervention areas with the local communities to sensitize and develop risk management and disaster preparedness capacities. Specific meetings with the affected population and communities will partly be held within the frame of planning and monitoring, partly as part of the general sensitization (meetings with affected communities prior, during and at the end of the interventions) and specific workshops during the activities to discuss how risks could be reduced in the future and to ensure the sustainability of the interventions in all intervention areas. These activities will he partly covered by regular budgets of the LWF, partly by the ACT budget.
Beneficiaries: Minimum 82 community leaders in targeted workshops.
Planning assumptions, constraints and prioritization The major constraint is the general situation in the country in the aftermath of the storms with serious damages to the infrastructure, a precarious food security situation and the fact that the cyclonic season is not over. All this contributes to fueling further the political instability and social tension of the previous months. There are also clear indications of donor fatigue and an ensuing deception from the Haitian authorities and general public to the slow response of the international community to the disaster which is resulting to tensions and negative discourse of the international organizations and NGOs, adding another risk element.
LWF planning is made, however, on the assumption that crisis will not escalate further. Risk assessments will be made for all interventions to ensure a relatively secure environment.
The choice of the areas of intervention has been difficult to make. Areas were chosen on the criteria that these have received less attention from other agencies or government and on the criteria that ACT/ LWF will be able to follow-up the situation and ensure a certain sustainability. ACT / LWF will continue to motivate and sensitize the populations in disaster preparedness with planned workshops that will be animated by professional facilitators.
Although implementing partners have previous experience in emergency, they will likely still need organizational and managerial support. LWF will extend such support in line with assessed needs.
Should the funding target be lower than expected, the planning will be adjusted in due course.
PLANNED IMPLEMENTATION PERIOD: The intervention is planned for a period of 8,5 months for execution and 1 month to finalize, evaluate and report. Training, workshops and meetings will take place during the execution period.
Months: 1 2 3 4 5 6 7 8 9 10 Cash for work: x x x x x x Relief goods x x Sensitization x x x x x x Workshops x x x Monitoring x x x x x x x x x Evaluation x x x x x x x x Reporting x x x
Project completion date: 31 July 2009 – Extended to 31 October 2009
Reporting schedule to ACT CO • Interim, narrative and financial: 28 February 2009 • Final, narrative and financial, 31 December 2009 • Audit: 31 January 2010 (outside LWF 2010 audit report for the region)
32 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 Transition strategy All the planned activities are being conducted in the frame of the normal activities of the partners ensuring a certain level of sustainability. However, special attention needs to be put into community based maintenance of water systems that has proved to be a challenge earlier.
VI. ADMINISTRATION AND FINANCE
LWF/DWS office in Pétion-Ville will be responsible for the execution of the project. The Administration and Finance Departments of LWF Haiti will take the responsibility for administration and finance. Standardized contracts between LWF and the implementing partners will assure transparency and clarity of the structure. All movements of funds to partners will be done through bank transfers. Exception might be needed in Gonaives due to the destruction of the city. The actual project implementation will be done in a collaborative effort between LWF Haiti and the local partners and organisations.
The emergency coordinator will report regularly to the Country Representative and together with the accountant will be responsible for financial reporting, supervised by the LWF Haiti Finance Manager. The Country Representative will sign all funding agreements.
A separate account will be established upon receipt of positive response to the funding request for this project.
VII. MONITORING, REPORTING AND EVALUATION
LWF/DWS Haiti has a comprehensive experience in planning, implementing and monitoring development projects. LWF has experienced internal administration staff, as well as trained personnel, financial and management means and reporting systems.
LWF/DWS will be in charge of the overall monitoring of the relief program and will supervise the operations in the project areas. Monitoring will happen regularly by the LWF Haiti emergency coordinator, the logisticians hired for the project, other program and finance staff. Monitoring will address the project implementation, results achieved but also feedback from the communities. The implementing partners will send regular reports to LWF/DWS who in turn will include them in the reporting to ACT/Geneva according to the time schedule of ACT procedures. As during earlier appeals, LWF/DWS will also give additional updates on the situation to the funding agencies if needed, especially in case of difficulties/delays encountered or if the general situation in the country needs updating.
The project will use two evaluation mechanisms: • Evaluation during the implementation period of the project (at the end of each month), involving the active participation of communities, implemented as part of the monitoring process • Final internal evaluation to be carried out at the end of the project taking into account its various aspects with the participation of the communities/beneficiaries carried out as part of the regular program work of LWF. • Eventual Peer Review by ACT Haiti Forum members.
The reporting schedule to ACT will be as follows: interim, narrative and financial reports by 28 February, 2009 and final, narrative and financial reports on 31 December 2009. The audit will be done within the 2009 LWF annual audit for February 2010.
33 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 VIII. BUDGET
INCOME Received in previous year Finn Church Aid 88,101 Norwegian Church Aid 29,754 Church of Sweden 12,522 Church of Sweden/Sida 50,086 Lutheran World Relief, USA 22,213 Evangelical Lutheran Church America 10,510 Received and recognised in the current year Canadian Lutheran World Relief 11,704 FinnChurchAid 268,762 Church of Sweden 54,978 Church of Sweden/SIDA 69,057 Lutheran World Relief, USA 2,787 Evangelical Lutheran Church America 89,490 Income: In kind contribution Church World Service, USA 96,975
TOTAL INCOME 806,938
Minus amount put aside for the appeal review (to be transferred to Christian Aid) 3,500
FINAL TOTAL INCOME RECEIVED FOR LWF COMPONENT 803,438
EXPENDITURE DIRECT ASSISTANCE Crisis Phase Food Relief Assistance Food buckets nos 1,300.0 27.46 46,000 35,700 Water purification unit installation Water purification operation/ trailer l/s 5,500 7,600 5,500 Non Food Relief Assistance Blankets/ Hygiene & baby kits (CWS) carton 162.0 599 96,975 96,975 Hygiene kits nos 300.0 22 8,500 6,500 Seeds kg 270.0 20 8,000 5,400 Tools nos 204.0 25 7,500 5,100 Cash for work Labour 100,043 132,800 Labour-South East (145/man *9 *10days) person/day 17,180 5.00 85,900 Labour-Gonaives (95/man* 6*10days) person/day 7,000 5.00 35,000 Labour-West (50/man*6* 10days) person/day 2,380 5.00 11,900
Evaluation consultant (environment, road & wells) contract 3.0 600 1,800 1,800 Consultant- road construction contract 1.0 4,000 4,000 4,000 Consultant- environment activities contract 1.0 3,500 2,500 3,500 Tools( wheel barrow, helmets, pick etc.) l/s 6,000 1,000 Herbs & plants Nos 35,135.1 0.37 7,000 13,000 Construction materials (cement, aggregates etc.) l/s 8,000 15,000 Transport, warehousing & handling Transport Transport materials trip 8.0 375 2,400 3,000 Distribution Handling cost (load/ unload/ distribution) l/s 1,500 1,500 Sub Total 307,818 330,775
34 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
Direct Programme Related Costs Salaries & benefits Emergency Program coordinator month 3.0 1,200 3,600 3,600 Assist Emergency officer month 3.0 750 2,250 2,250 Facilitator-1 month 3.0 550 1,650 1,650 Staff benefits Other benefits (Housing/edu/transport etc.) month 3.0 1,200 3,600 3,600 Travel Accommodation & Meals days 15.0 100 1,500 1,500 Vehicle rental days 16.0 * 2,550 3,500 Fuel/ minor repair days 15.0 * 600 650 Driver overheads days 16.0 * 450 750 Sub Total 16,200 17,500
TOTAL CRISIS PHASE 324,018 348,275 Post Crisis Phase Reconstruction/ Rehabilitation School rehabilitation- Gonaives 32,372 80,000 Labour-Gonaives (100/man * 30*10 days) person 3,000.0 * Consultant/ supervisor fees contracts 2.0 * Materials (cement, aggregate, paints, lumber) l/s * Houses rehabilitation- (SCH) 60,000 60,000 Houses repair and rebuilding- La Gonave house 30.0 15,000 Houses repair and rebuilding- Kensoff house 30.0 15,000 Houses repair and rebuilding- Artibonite house 30.0 15,000 Houses repair and rebuilding- Port de Paix house 30.0 15,000 Well & latrine rehabilitation- Gonaives 43,000 20,200.00 Labour-Gonaives (100/man * 30 days) person 3,000.0 * 18,600.00 Consultant/ supervisor fees contracts 2.0 * 0.00 Materials (pumps, parts, cement, aggregate) l/s * 1,600.00 Water system rehabilitation-SE/ Mapou 98,000 139,150.00 Labour (120/man * 9*10 days) person 4,225 6.00 25,000.00 Engineer/ consultant/ supervisor fees contracts 2 6,250 12,500.00 Plumbers-3 contracts 1 4,000 4,000.00 Materials (pipes, parts, cements etc.) l/s 97,650 97,650.00 Seeds & tools Seeds and tools-Artibonite/ SE families 12,000 0 Sub Total 245,372 299,350 Direct Programme Related Costs Salaries & benefits Emergency Program coordinator month 9.5 1,200 9,600 11,400 Logistician-1 month 11.5 454 4,000.00 5,225 Facilitator/-1 month 8 500 1,000.00 4,000 Staff benefits Other benefits (Housing/transport etc.) month 9.5 1,200 9,600 11,400 Travel Accommodation & Meals days 50.0 100 3,500 5,000 Vehicle rental days 50.0 170 5,950 8,500 Fuel/ minor repair days 50.0 40 1,400 2,000 Driver overheads days 50.0 25 875 1,250 Communication Telephone charges month 12.5 100 1,100 1,563 Partners management cost FPH/ ALEHG (administrative & logistics) l/s 2,000 2,000
35 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
CODAB (administrative & logistics) l/s 1,500 1,500 SCH (administrative & logistics) l/s 6,000 6,000 Sub Total 46,525 59,838 Training & capacity building Sensitization workshops (Thiotte/ Gonaives) persons 80 21 1,600.00 1,700 Resource person fee & OH person 2 600 1,000.00 1,200 Sub Total 2,600 2,900 Visibility Panels/ hoarding board Nos 15.0 200 2,500 4,000 T-shirts/ caps/ Nos 300.0 10 3,000 3,000 Sub Total 5,500 7,000
TOTAL POST CRISIS PHASE 299,997 369,088
TOTAL DIRECT ASSISTANCE 624,015 717,363
TRANSPORT, WAREHOUSING & HANDLING Transport Transport materials trip 3.0 500 1,500 1,500 Warehousing Rental of warehouse/staff residence month 5.0 700 3,500 3,500 Wages for security/ guards month 1.0 150 750 150 Handling Wages for labourers l/s 200 200 Office Operations Office/ housing supplies- Gonaives l/s 1,000 1,000 TOTAL TRANSPORT, WAREHOUSING & HANDLING 6,950 6,350
CAPITAL ASSETS ( over US$500) Computer/ printer 3.0 600 1,800 Vehicles (motos) Nos 2 3,825 3,000 7,650 TOTAL CAPITAL ASSETS 5,000 12,450
INDIRECT COSTS: PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT Staff salaries Salaries- part time Representative-10% month 12.5 700 6,650 8,750 Salaries- part time Finance manager-10% month 12.5 600 5,700 7,500 Salaries- part time Program coordinator-10% month 12.5 300 2,850 3,750 Salaries- part time Chief accountant-10% month 12.5 180 1,710 2,250 Salaries- full time Accountant month 12.5 900 7,600 11,250 Salaries- part time Admin/ Procurement staff-20% month 12.5 400 3,800 5,000 Salaries- part time Logistic staff-20% month 12.5 120 1,140 1,500 Salaries- part time Driver-50% month 12.5 175 1,663 2,188 Staff Travel Per Diems/ travel cost days 20.0 150 2,250 3,000 Vehicle rental- partly days 20.0 170 2,550 3,400 Office Operations Office rent-partly month 12.5 180 1,710 2,250 Office Utilities month 12.5 200 1,900 2,500 Office supplies/ stationery month 12.5 250 2,185 3,125 Communications Telephone and fax month 12.5 225 2,138 2,813
36 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
TOTAL PERSONNEL, ADMIN & SUPPORT 43,846 59,275
AUDIT & MONITORING Audit fees & overheads contract 1.0 8,000 - 8,000 Evaluation fees & overheads(3,500 US$ to be transferred to Evaluation budget) contract 1.0 3,500 - 0** 0 8,000
TOTAL EXPENDITURE 679,811 803,438
BALANCE REQUESTED 0
Note 1 (*) These figures have been rounded to agree with the actual amounts already paid and for which there will be no more expenditure Note 2 (**) LWF put aside 3,5000 USD for the appeal final review. The corresponding amount will be transferred to Christian Aid who will be in charge of coordinating and reporting on the review.
37 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 D. HEKS
I. REQUESTING ACT MEMBER
HEKS – EPER
II. IMPLEMENTING ORGANIZATIONS a) ACT member
As a Protestant Church based organization, EPER is part of the international ecumenical network working in development, human rights and emergency assistance. EPER hopes that, in the field of international cooperation, the principles of “peace, justice and the upholding the integrity of creation” defined by the World Council of Churches (WCC) will be applied.
The EPER cooperation program in Haiti
EPER initiated work in Haiti in 1982 with the following partners:
• The Methodist Church of Haiti, with its institutions supporting development in six of the country’s regions; • Various lay development support organizations and associations, including CCDI, CRAD, KNFP, KOFIP, GRAMIR, COHIMRU, Mouvman Peyizan Tèt Kole, Plateforme des Droits Humains, CREFI, FEPH, Fondation Nouvelle Grand’Anse, Eglise Unie d’Haïti.
EPER activity sectors in Haiti include the following:
1. Children’s basic education in Grade School and Middle School, with teacher training and skill upgrading offered to teaching staff. 2. Food security and rural development with a focus on the Grand’Anse region. 3. Professional training for middle managers working in education, agriculture and social assistance and development project management.
This work is done entirely alongside grassroots social organizations with no regard to membership composition. Swiss Department of Development Cooperation (DDC) is its main financial partner, which has established a framework credit for several years.
The EPER development program in Haiti is characterized by its geographical concentration on the Grand’Anse region (since 2000) and its thematic focus on local development and education. These two strategic choices have been applied on the basis of experience acquired over nearly thirty years’ cooperation in Haiti. In addition, these humanitarian activities, particularly in post-emergency stages, funded by DDC and The Chain of Happiness supplement the EPER program in Haiti. One important aspect of the EPER program in Grand’Anse which was recently introduced consists of Institutional Development and Organizational Strengthening bringing current EPER partners together in this focus area and working to support local development through an approach privileging cooperation with various local actors.
EPER Coordination Office in Haiti The EPER Coordination Office in Haiti (Bureau de Coordination BUCO/EPER) was established in Port-au- Prince in early October 2004 to coordinate emergency assistance following Hurricane Jeanne in Gonaïves. In 2005, its mission was extended to include EPER development programs in the Grand’Anse. This entity included a coordinator, a technical assistant, a secretary and an accountant working part-time with the mandate to ensure implementation of operational plans, coordination and monitoring, in order to:
• Initiate sector dynamics through action research; • Establish a regional development strategy targeting the Grand’Anse Department through an action research process, using the section communale as a reference;
38 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
• Establish with partners the different stages of institutional development linked with their operational activities; • Ensure coordination of emergency projects implemented on an as-needed basis by EPER in response to natural or man-made disasters. b) Principal Partners taking part in the project: GRAMIR/ROPAGA
GRAMIR GRAMIR was created in Jérémie in 1987. A foundation registered in the commune of Port-au-Prince, GRAMIR reached NGO status in 1997. In its evolution, the institution has experienced two great periods:
• 1987 to 1991, characterized by an informal structure making use of a limited number of people, discussion of national-level issues, an area of activity limited to the western part of the Grand’Anse Department, support in structuring grassroots organizations which, at the time, appear as important actors in the process for change.
• From 1992 to the present, characterized by a process of institutional structuring with a coordination unit in Port-au-Prince, and another unit to reorient the approach along three lines – agricultural development, socio-organizational reinforcement and institution building –this time based mainly on rural development organizations. This change in direction hinged on a profound rethinking of GRAMIR at a critical time in the national experience linked to the 1991 Coup.
• From 2003 to 2006, GRAMIR worked in the Grand’Anse and Nippes Departments, implementing a four (4) year program: Action Research Program on agricultural sectors and on socio-organizational guidance (2003-2006). In the Grand’Anse, activities were completed in the fruit sector: production and distribution of seedlings – improvement services – production and marketing of fresh fruit – development of agro-fruit commercialization.
• At present, GRAMIR provides counseling and support to 2 Networks of farmer organizations in Nippes and Grand’Anse. With these two networks, it co-manages a local development program in these two Departments.
GRAMIR - organisation A nine-member Board of Directors provides institutional guidance, represents GRAMIR in contacts with the government and with donors, ensures compliance with policy decisions and with the institution’s orientation. A steering committee has three members who are: the coordinator, the program director, and the managing and finance director. It is the entity that is responsible for setting the institution’s orientation and strategy. It ensures GRAMIR’s functional representation, manages all funds entrusted to it by the Board of Directors, establishes and ensures compliance with contracts developed with personnel and with third parties.
A Program Coordination Unit includes the coordinator, the program director and section directors. It develops and implements the program after advisement by the Board of Directors. It ensures planning, monitoring and periodic evaluations of the program; it is the entity in charge of implementing the institution’s policy and major actions.
Three lines or sections: these are smaller entities that include senior managers responsible for specific design, planning and implementation tasks.
Throughout its development GRAMIR has received support from the KOMBIT association in Switzerland and, through that organization, the Geneva Federation for Cooperation, a cooperation federation based in Switzerland. Other NGOs from the North have subsequently contributed funding to GRAMIR actions: OXFAM, EPER, CEBEMO (later to become BILANCE and today known as CORDAID), COOPERACCIO, INTERMON. For more specific purposes, other sources of funding have been UNDP, IICA, UCG and FAO.
39 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 ROPAGA ROPAGA is a network of farmer organizations created in 2005 in the Grand’Anse. It includes 56 Farmer Organizations, 6 groups of producers from agro-fruit tracts and KAPFGA (Cooperative of Fruit Producers and Agents in the Grand’Anse).
This network is structured as follows: - The Congress includes delegates from farmer organizations holding membership in the Network. It defines the Network’s general direction and approves programs and plans presented by the Departmental Executive Committee (DEC). - The Regional Coordination Unit (RCU), includes DEC members and commune representatives (2 per commune). It implements application of defined orientations, programs and plans approved by the Congress. - The Regional Executive Committee (REC) is responsible for monitoring activity implementation. It is assisted in its work by a guiding and managing entity composed of a Program Director (agronomist), a sociologist, a facilitator and a Secretary/Accountant.
This Committee cooperates with the following entities when working in the communes: - Communal Executive Committee (CEC) - Commune Coordinating Committee (CCC) - Farmer Organizations (FO)
ROPAGA’s mission is to:
¾ Bring together Grand’Anse organizations while helping them build themselves up to ensure durable and equitable development in the farming industry ¾ Help enhance agricultural products ¾ Help farmers improve crop yield ¾ Defend farmers’ rights and interests
ROPAGA, along with ROPANIP and GRAMIR as co-manager is in the process of applying a local development program in the Grand’Anse agricultural sector. This program covers the period 2007 to 2010.
III. DESCRIPTION OF THE SITUATION IN THE TARGETED AREA
The proposed project will be implemented in the Grand’Anse, one of the Departments hardest hit by the recent storms. The hurricanes have had a negative impact on the lives of the population and particularly on the farming industry.
The damage caused by the storms in this Department where GRAMIR-ROPAGA has been working with support from EPER, is devastating, though still not comparable to the cataclysm that hit Gonaïves. In terms of loss of human life, official reports count one dead and one missing. Agriculture was for the most part affected and more than 1,300 farms damaged. In the hills, plantations of foodstuff (especially beans) were virtually destroyed and plantations located in the valleys are entirely flooded. For the remainder of 2008, the food insecurity situation will be acute, and displaced families will have a very difficult time feeding themselves. 250 homes have been damaged. More than 20 schools were affected by the storms. Farmers have experienced capital loss through the damages caused to their crops and their cattle. The storms came when a number of grains and other food crops had already been planted. Furthermore, the torrents and winds caused damage to forest trees and fruit trees (uprooted trees, broken branches and seedlings). A significant number of animals were carried away by the floods.
These losses have an impact, in the short and mid-term, on the ability of households, already weakened in 2007 by hurricanes Dean and Noel and in the first quarter of 2008 by the drought, to see to their own needs, including the opening of the school year, food, repairs and furnishing their homes and their farms. Many of the displaced farmers will face real challenges in producing next year’s bean, corn and plantain crops, as the proceeds from the previous harvest or cattle sales are what funds the following planting season. Given the cash flow problems faced by farmers now, it should be expected that cultivated areas will be smaller in the affected communities.
40 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
In such a serious humanitarian situation where the damage caused by the storms will affect families’ finances, efforts will have to be made not only to rebuild houses but also to help farmers (both men and women) acquire essential production factors, especially those items lost (farm tools, seeds, etc.) that are indispensable to rebuilding agricultural production and the local economy.
Areas for proposed action
EPER plans activities in five (5) sections communales belonging to the communes of Jérémie and Roseaux, for a total of about 46,000 people. These sections communales are:
• Haute Guinaudée, Basse Guinaudée, Haute Voldrogue and Basse Voldrogue, in the commune of Jérémie; • Grand Vincent, in the commune of Roseaux.
These sections representing the project area are for the most part mountainous territory with very diverse altitudes, with hillsides and steep slopes. These include three distinct agro-climactic areas: (1) the low geographic area between 0 and 200 meters above sea level, (2) a middle area of between 200 and 700 meters and, (3) a high area between 700 and 1,200 meters. They enclose most of the catchment basins for the Guinaudée and Voldrogue Rivers and the catchment area for the Roseaux River. The climate is humid and hot and the amount of precipitation is sufficient (more than 2,500 mm in some places) and well distributed.
Household livelihoods are essentially agriculture and cattle-based. There are also a few small businesses (madan sara). The principal crops grown are: beans, corn, yam or ñame and plantain. Cattle breeding are practiced by farmers as an activity supplementing agriculture. It is the second source of income for peasants for whom it represents a form of savings. Cattle include as the great majority beef, pork, goats, sheep and poultry.
These sections rurales are remote. Access to most homesteads by automobile is extremely difficult: roads to supplies are in bad repair or non-existent. Because they are so isolated, these communes have benefited from little intervention from public authorities.
Most of the development actions have been undertaken by non governmental organizations and supported by EPER, working especially in education, healthcare, agriculture, environmental protection and microfinance.
The sections communales are among the twelve sections in which EPER and its partners are involved in: EPER supports the sections in the context of its Institutional Development / Organizational Strengthening programme (ID/OS) to fight poverty. The ID/OS programme represents an experimental approach aiming to harmonize partner actions in local development, while linking both public and private actors.
IV. TARGETED BENEFICIARIES
The direct beneficiaries are 965 families’ amounting 4,343 individuals (with about de 4.5 individuals per family) with a particular emphasis on the most vulnerable groups, especially women heads of household.
Selection criteria will be established in conjunction with the local grassroots organizations in order to be sure that assistance reaches the most vulnerable families. These criteria will include among others:
- The families most affected by the disasters; - The families engaged in farming and whose financial situation prevents them from re- launching their usual work; - Women heads of household who are the most vulnerable in terms of food security.
The project will also target community organizations, especially women’s groups, local support institutions, in particular grassroots financial institutions. The main grassroots community organization participating in the project is ROPAGA, an agricultural producer’s network founded in 2005 in the Grande Anse area.
41 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 POPAGA includes 64 grassroots groups consisting of 6 groups involved in fruit plot production, 1 cooperative of greffeurs. ROPAGA is supported by GRAMIR for technical assistance and capacity building.
The following table indicates the number and type of family by municipal section, by type and according to the proposed assistance.
Section Communale, number and type of beneficiaries by type of assistance
Section communale House Rebuilding Farm Production Relaunch
Male Female Male Female
Haute Voldrogue 4 8 148 66 Basse Voldrogue 4 8 148 66 Haute Guinaudée 4 8 148 66 Basse Guinaudée 4 8 148 66 Grand Vincent 4 8 73 36 TOTAL 20 40 665 300
The total of 965 direct beneficiaries includes heads of families or families (amounting to 4,343 individuals) participating in the activities of the project. 60 of the beneficiaries will participate in the house rebuilding component, and all 965 will benefit from the agricultural production constituent habilitating them to restore their agricultural assets and their production capacity through the provision of seeds and tools.
V. PROPOSED ASSISTANCE AND IMPLEMENTATION
Objectives
• Enable the resumption of a normal life in the stricken zones by the rehabilitation of community infrastructures and family huts · • Enable 965 farmers to restore their most essential factors of production
Expected results - 15 schools are rehabilitated - 60 family huts are repaired - 14 tons of seeds of bean and 20 tons of seeds of corn are distributed to 965 farmers - 19 000 plants of banana trees are distributed to the farmers - 4 kg of market garden seeds are distributed to 200 farmers - 25 000 small trees are distributed to 965 farmers - 12 beekeepers receive each five hives - 1 supplier of services of preparation of land renews his harness of plowing
Activities
The activities considered in this project are designed around the following components:
¾ Support rehabilitation of homes and of community infrastructures ¾ Replant crops on damaged fields
1. Support to rebuild housing and community infrastructures
- To rebuild homes, the equivalent of $500 USD will be granted to each beneficiary identified and selected. This contribution will help them buy iron sheets, nails and cement. $ 500 will be the amount given to each family for the reparation or reconstruction of their homes. This is by no means sufficient to cover 100 % of the damages but a contribution to the repair costs.
42 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 - The money will not be given to the families directly; but it will be deposited into a home goods construction store account under the families’ names. Each family will receive a receipt for the amount of $ 500; upon presenting this receipt to the store, they will be given the materials needed to repair their homes. The accountant and a member of the executive committee of ROPAGA will verify this project from the home goods store. - Support in rebuilding community schools will help acquire sheet metal and cement and to cover skilled labor costs - The work will be completed by skilled workers hired in the areas where project activities are undertaken.
2. Replanting crops on damaged fields
- Providing seed (beans, corn) and simple farming tools to 965 farmers. A total of 34 tons of seeds will be bought on the local and national markets, particularly in the Département du Sud and distributed among the farmers, including 14 tons of beans and 20 tons of corn. The tools consisting picks, hoes, pruning knives, derapines, machetes, shovels will be bought in batches and distributed to the farmers. This will include and more, based on the needs of the targeted sections communales. - Providing 19,000 Sigatoka-resistant plantain plants. These plants will be purchased from a firm specializing in production of seed. - Production 25,000 forest and fruit tree seedlings (citrus, liana, etc.) in a nursery
3. Project implementation modalities
The local office of EPER will be responsible for project monitoring. The post-hurricane rebuilding project will be a joint effort with ROPAGA, which will be the lead organization to ensure implementation of the project on the field, in close cooperation with the local authorities and the local beneficiary population. A competent and experienced staff will be mobilized to ensure efficient management of project activities and non-human resources. GRAMIR will ensure coordination and will provide sustained support and advice to ROPAGA.
Project implementation modalities The local office of EPER will be responsible for project monitoring. The post-hurricane rebuilding project will be a joint effort with ROPAGA, which will be the lead organization to ensure implementation of the project on the field, in close cooperation with the local authorities and the local beneficiary population. A competent and experienced staff will be mobilized to ensure efficient management of project activities and non-human resources. GRAMIR will ensure coordination and will provide sustained support and advice to ROPAGA.
Inputs a) Non-human resources The materials used in repairing homes will be purchased locally through wholesalers who are able to offer preferential prices to project partners. Plantain sucker shoots are produced by a local company. Bean and corn seed will also be purchased on the local market. b) Human resources To ensure project implementation, GRAMIR/ROPAGA, the principal local partner, will assign to the area managers responsible for coordinating, implementing and monitoring operations on the field. The execution of the activities in the field will be made directly by the ROPAGA the executive committee of which (which is an authority of accompaniment and management) assures the piloting of the project. This committee will establish a team to carry out the activities of the project. This team consists of an agronomist, a sociologist, two agricultural technicians, an accounting/ secretary and a driver.
The agronomist, as coordinator of the operations, oversees and supports the implementation of the activities of the project. He prepares reports to be submitted to the partners. He also provides closed support to the technical relays in the programming and the execution of the activities the permanent follow-up of which he assures.
43 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
The sociologist will take care among others of the community sensitization and will work on the integration of the farmers in the project and will facilitate the exchanges between the technicians of the project and the beneficiaries.
The agricultural technicians (2) will organize the distribution of inputs, implementation and follow-up of the plots of land and will assure the direct technical accompaniment of the farmers.
The accounting/secretary assures the tasks of secretarial department (secretariat) and the general accounting of the project.
The driver will pilot vehicles transporting technicians and inputs of the project.
GRAMIR will assure the follow-up of all the activities implemented within the project. As the principal institution responsible for the project, EPER will represent the project with the donating organization, will provide the necessary technical and administrative support, will be responsible for supervising activities, will take part in monitoring and evaluating the project and will submit reports (narrative and financial) on the progression of the project.
The Coordinating Office of EPER in Haiti will coordinate linkages with the heads of GRAMIR/ROPAGA.
Assumptions and Risks
Completion of the project depends on the availability of funds at all stages; the risks exist in the communications, in the availability of materials and input and in relations with local authorities. a. Risks related to road deterioration: The Department’s roads are crossed by watercourses that may cut them off should there be further storms. If this occurs, the products will be transported by sea. b. Risks related to the availability of input: The Grand’Anse Department and other production zones in the country have experienced devastation of plantations; therefore there may be a shortage of seed on the local market. Should such a situation arise, orders will be placed in the Dominican Republic or elsewhere. c. Risks related to tensions with local or government authorities surrounding management of assistance: There is a tendency for emergency assistance to be managed through decentralized state institutions. In instances where this is not the case, there may be tensions between these authorities and the two networks. To remedy this situation, the authorities will be informed and will play an active role at the project’s various stages.
Project Duration The project activities will be started at beginning in December 2008, before the beginning of the main season of plantation and be concluded by the end of July 2009.
Implementation Schedule
Activities/Month Dec Jan Feb Mar Apr May Jun Jul 08 09 09 09 09 09 09 09 Coordination & Management Elaboration and signature of agreement with local partners Opening of bank account Contact with providers and acquirement of invoices Acquirement of material and other inputs Follow up of activities and regular financial controling Technical and administrative evaluation of
44 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
the project Rehabilitation of houses and community buildings Planning meetings with beneficiaries Purchase and transportation of materials Distribution of goods Distribution of means for house rebuilding Rebuilding of houses Agricultural restoration of stricken plantations Meetings with beneficiaries Design of plan of distribution of seeds and tools Distribution of seeds and tools Follow up and control of plantations Implementation and follow up of plants nurseries
Transition Strategy At the close of the rebuilding phase, the partners will pursue their activities to support the grassroots community organizations along with the local authorities. A number of strategic lines and actions are included in the development plans outlined by the grassroots community groups and for which EPER and its partners commit to search the necessary external support. This concern all type of actions included in the project document. It is therefore important to complete a development stage that will allow victims to definitively restore their production factor and to rebuild infrastructures.
VI. ADMINISTRATION AND FINANCES
Management of the funds will be ensured using procedures in accordance with ACT guidelines. EPER has the experience and possesses the structure of management and the administrative capacities required to manage projects according to high quality standards.
The funds of the project will transit in the bank account of the Coordination Office of EPER in Port-au- Prince. GRAMIR in charge of the implementation, will strengthen control measures and set up adequate management tools. A specific bank account will be opened at Jérémie with two compulsory signatures among which a signature of a member of GRAMIR and a member of ROPAGA. The transfers of fund will be made for the need by the HEKS office in Port-au-Prince towards this account. Invoices will checked and verified against the invoices and receipts. All the transactions will be verified bi-monthly by the financial controller of HEKS office. Financial reports will be regularly produced. It is important to remind that GRAMIR has already managed in the past annual budgets amounting 700,000 USD. In 2004, GRAMIR implemented, besides their regular program, an emergency program of more than 250.000 USD with the financial support of EPER, KOMBIT and CORDAID.
VII. MONITORING, REPORTS AND EVALUATION
Emphasis will be placed on the monitoring and evaluation functions, which are essential to strategic and relevant steering and to continual application of necessary corrections throughout its implementation. The EPER Coordination Office in Haiti coordinates and monitors the project with the local partner.
The EPER development service in Lausanne sends its director of Haiti programs out in the field at least once to monitor and follow-up on the current project.
Reports Monitoring activities require the collection and analysis of information throughout project implementation and with the use of monitoring sheets. The information will be synthesized and will help develop monthly activity reports to be presented to the financial partner.
45 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 Reporting schedule to ACT CO: • Interim, narrative and financial: 28 February 2009 • Final, narrative and financial, 30 September 2009. • Audit: 31 October 2009
Evaluation A self-evaluation is included in the end-of-project activities and is to be completed by the various managers of partner organizations along with project beneficiaries, in order to maximize the lessons learned from the different outcomes achieved. An assessment will be established in order to determine the following steps in rebuilding the environment in order to bring broader improvement to the situation.
VIII. BUDGET
EXPENSES DIRECT EXPENSES REPLANTING COMPONENT Acquisition of bean seed Tons 14 1,500 21,000 Acquisition Corn seed Tons 20 600 12,000 Acquisition of plantain plants Unit 19 500 9,500 Acquisition Vegetable seed Kg 4 50 200 Production of seedlings in nurseries Seedlings 25,000 0 10,000 Purchase of tools Unit 1 6,000 6,000 Sub-Total 58,700 HOME AND COMMUNITY INFRASTRUCTURE RECONSTRUCTION COMPONENT House Repair House 60 500 30,000 School Repair School 15 1,500 22,500 Sub total 52,500 SUBSIDIES FOR FARMERS/ BEEKEEPERS Subsidies to beekeepers for materials and equipment Beekeepers 60 80 4,800 Subsidies to equipment (plough) 1 1,500 1,500 Sub total 6,300 TOTAL DIRECT ASSISTANCE 117,500
DIRECT EXPENSES: PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT Salaries Project Coordinator Month 8 300 2,400 social worker Month 8 200 1,600 Agricultural Technicians Month 16 100 1,600 Secretary/Accountant Month 8 150 1,200 Driver Month 8 50 400 Travel fees 0 Per Diems Month 8 100 800 Office fees User fees Month 8 50 400 Communication Telephone et fax Month 8 150 1,200 TOTAL PERSONNEL, ADMIN & SUPPORT 9,600
AUDIT AND EVALUATION
46 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
Audit honoraries 1 1,500 1,500 TOTAL AUDIT 1,500
TOTAL REQUESTED 128,600
BALANCE REQUESTED AT 14/10/09 0
47 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 E. Diakonie Katastrophenhilfe
I. ACT MEMBER
Diakonie Katastrophenhilfe
II. IMPLEMENTING ACT MEMBER AND PARTNER INFORMATION
ACT Member Information Diakonie Katastrophenhilfe
Diakonie Katastrophenhilfe (DKH) is part of the Diakonisches Werk of the EKD, the Social Service Agency of the German Protestant Church (one of the biggest welfare institutions in Germany), with its headquarters in Stuttgart. Diakonie Katastrophenhilfe provides humanitarian aid worldwide. It supports people who have fallen victim to natural disasters, war and displacement. It is an effort to help people worldwide who are not able to cope on their own in the emergency situation they find themselves in, regardless of their color, religion, political affiliation and nationality.
One of the most important principles of its work is impartiality and independence. Diakonie Katastrophenhilfe painstakingly observes its aim not to become an instrument for political, economic or military interests. The nature and scope of the assistance are adjusted to the situation in the disaster area within the framework of available possibilities. Aid measures are designed to suit the local conditions and are integrated in the economic, social and political context of a specific country region or region. They are adjusted to respond to the needs and the situation of the victims, respect the dignity of the people, and protect valid laws and traditions. Aid commodities are deployed according to need and correspond to local standards. They are purchased locally so far as it is possible and useful. Diakonie Katastrophenhilfe is a signatory to the ‘Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief’. Its relief work is also guided by the ‘SPHERE Humanitarian Charter and Minimum Standards in Disaster Response’.
Since 2003 Diakonie Katastrophenhilfe is present in Haiti and since 2005 disposes of proper operational teams (total of personal as of today 18) implementing humanitarian aid projects in the area of food security and risk management.
During the last two years, DKH has been active, for example, in the following emergencies:
• Hurricane DEAN Haiti 2007 (LACA 71)
• Earthquake Peru July 2007
• Earthquake Kashmir region of Pakistan (on-going operation since October 2005)
• Tsunami South Asia (on-going operations in Indonesia and Sri Lanka since 2004)
• South Sudan (Primary Health Care Program (on-going since 1998)
III. DESCRIPTION OF THE SITUATION IN THE AREA OF PROPOSED RESPONSE
While Gonaives is the most affected area in the country, some areas in the south-eastern department have to be considered as extremely hit. Damages reported by the local authorities of the Civil Protection account for 52 deaths, 5 persons missing, and 33 injured, 5.116 destroyed houses and further 11.906 damaged houses only for this department. Approximately 17.000 families have been affected directly by this natural catastrophe. Among the nine communes of the Department, the commune of Bainet is the most severely affected, particularly in housing (1.650 destroyed houses and 3.415 damaged houses). Landslides, inundations and considerable damages to road infrastructure still keep circulation in this area difficult. Evaluations conducted by Diakonie team members following the events have confirmed the reported
48 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 damages and also account for alarming damages to plantations and agricultural infrastructure which are further weakening the already extremely vulnerable situation of the population.
The Martissant neighborhood in Port-au-Prince is one of the most vulnerable neighborhoods in the Haitian capital. Affected by armed violence in recent years, the population is living under very basic conditions. The consecutive passage of four tropical storms and hurricanes has caused considerable damage to the already weak housing infrastructure. DKH team members conducted a partial evaluation in concert with local partners and reported an extremely difficult situation in this neighborhood.
Security situation in the area of proposed response No major security problems are reported in the affected area in the south east department, but road conditions have deteriorated and access to some more remote areas is very difficult. As for the Martissant neighborhood, the security situation has to be closely observed as it tends to be rather unstable.
IV. TARGETED BENEFICIARIES
Activity Place of Intervention Beneficiaries Revised beneficiaries Rehabilitation of 1st, 2nd, 3rd and 4th rural 1st section : 150 families ; 1st section : 170 families ; damaged houses communal section of the 2nd section : 100 families; 2nd section : 120 families; commune Bainet (South east 3rd section : 50 families; 3rd section : 50 families; department) 4th section : 250 families 4th section : 270 families
Martissant (Port-au-Prince) 50 Families 50 Families (total 600 families/ 3,000 beneficiaries) (total 660 families/ 3.300 beneficiaries) Ecole Nationale Trou Mahot (1st communal section): a total of 605 school children (286 girls and 319 boys)
Ecole Nationale Terre Noire (2nd Ecole Nationale Trou Mahot (1st communal section): a total of 305 communal section): a total of 605 Rehabilitation of school children (143 girls and 162 boys) school children (286 girls and 319 boys) damaged elementary school facilities and 1st, 2rd and 3rd rural communal Ecole National de Blockhaus (3rd Ecole Nationale Terre Noire (2nd donation of school section of the commune Bainet communal section): a total of 302 communal section): a total of 305 equipment (benches, school children (127 girls and 175 boys) school children (143 girls and 162 boys) boards etc.)
Ecole National de Bodin Jean Pierre TOTAL: 910 school children (3rd communal section) : a total of 268 school children ( 143 girls and 125 boys)
TOTAL: 1.480 school children 1st, 2nd, 3rd and 4th rural 150 children aged between 5 and 11 150 children aged between 5 and 11 Payment of school fees communal section of the years years commune Bainet
Criteria for selection The Commune Bainet was selected as it has been extremely hard hit by the hurricanes and this commune is not on the usual track of emergency assistance from the government or international agencies. It receives more or less what is left from his nearby neighbor Jacmel, main city of the department Sud Est. Aid efforts of different organizations in this area so far have been concentrated on food aid and distribution of non-food items as well as water/sanitation activities. In their effort to coordinate and organize the response to the current crisis, the Civil Protection of the Department Sud-Est has welcomed and endorsed the proposed intervention of Diakonie Katastrophenhilfe. As to the rehabilitation of four (4) elementary schools DKH is responding to an official demand issued by the local Department for Education in the South east. Due to the damaged roofing of the school facilities incoming rainwater caused mayor damages to equipment like benches and boards inside the schools. As the responsible Department of Education does not dispose of sufficient funds to substitute damaged equipments and access to a minimum of these equipments should be considered as obligatory for the appropriate teaching of the school children, each of the four (4) will receive a basic set of equipments.
49 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 The beneficiaries of the rehabilitation of damaged houses will be identified in a process of consultation with the local community, its respective authorities (CASEC) and local partner organizations on the basis of existing lists of affected households. The final list of eligible beneficiaries will be the result of a communal consensus. The following criteria for the targeting of beneficiaries will be applied within this process: 1. Female head of household; 2. Elderly persons; 3. Poorest segment of affected population.
In the case of the payment of school fees Diakonie Katastrophenhilfe is in contact with the respective school authorities in the targeted communal sections and will identify in consultation with the community a group of children until the age of 11 (which corresponds to elementary school age) from directly affected families. A gender balanced approach will used for the selection (75 girls and 75 boys) and the poorest segments of the affected population will be given priority.
V. PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION
Objectives: • To provide secured housing for 660 families (3.300 individuals) of the affected population; • To secure the facilities of four (4) elementary schools benefiting 1.480 school students (699 girls and 781 boys); • To provide appropriate equipment for the rehabilitated schools; • To facilitate access to school of 150 children (75 girls and 75 boys) from affected families; • To ease the financial burden of the affected population
Activities 1. Repair of 660 damaged houses and rehabilitation of 4 damaged school facilities; 2. Donation of school equipment (benches, boards etc.) to the 4 rehabilitated school facilities; 3. Payment of school fees for 150 children;
The chosen activities have been identified through participative discussions between the affected population, local authorities and Diakonie Katastrophenhilfe staff on place.
Implementation methodology 1. Rehabilitation of damaged houses and schools The targeted beneficiaries in the four communal sections of Bainet in the South-east Department and in the Martissant neighborhood of Port-au-Prince will receive parts of the necessary material for rehabilitation according to the previously recorded damages in their buildings. The local participation of the beneficiaries consist of proving additional items like water, stones and sand necessary to complete the rehabilitation efforts. Locally hired, experienced foremen will direct and supervise the distribution of the material and be of assistance in technical questions to support, facilitate and assure that the rehabilitation of the damaged houses is meeting its goal. The reparation will be realized by four (4) locally hired teams composed of one (1) foreman (team leader) and four (4) workers each. In Port-au-Prince another team composed of one experienced foreman and 4 workers will be in charge of all the rehabilitation work.
2. Payment of school fees The schools fees will be paid directly to the different school institutions were the identified children have enrolled. This activity will ease the economic recovery of the affected population as the school opening, which the Government of Haiti just postponed to the 6th of October 2008 due to the difficult situation the vast majority of families is facing right now, usually represents a huge financial burden for the heads of household.
The beneficiaries of the intervention will be identified in consultation with the local school authorities and the respective communities. The following criteria for the targeting of beneficiaries will be applied: 1. Children from female headed households; 2. Poorest segment of affected population.
50 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 DKH will hire a project official for the duration of the proposed intervention. This person will serve as a coordination point facilitator of consultation between the communities. Local authorities, the working teams in the field and staff of the DKH office in Haiti. The person will also assist DKH administration in acquisition process and organization of transport and local logistics. The project official will be under direct supervision of the DKH project coordinator.
3. Donation of school equipment The foreseen equipment (benches and boards) will be produced locally in the area of intervention where experienced workforce is available. The donation of the school equipment will be coordinated with the responsible Department of Education in the South-East. A donation certificate will be signed between DKH and the education authority indicating the objective of the donation and the adequate usage of the equipment.
Planning assumptions, constraints and prioritization - The stable and peaceful atmosphere in the area of the proposed response would continue. - Adequate funds are secured on time to facilitate quick and timely implementation. - No major natural disaster will further affect the area and impede access and/or implementation.
Implementation timetable The project was initally planned for a period of nine (9) months starting September 15, 2008 till 15, June 2009, from the start of the response. It’s duration was later extended until 31 August 2009.
1 2 3 4 5 6 7 8 9 Distribution of rehabilitation material x x x x x x x for damaged houses and schools Distribution of school equipment x x Payment of school fees x Monitoring x x x x x x x x x Evaluation x
VI. ADMINISTRATION AND FINANCE The local office of Diakonie Katastrophenhilfe in Haiti will be responsible for the implementation of the proposed response. The local office will also be responsible for all administration and financial matters of the proposed response.
The needed material will be released to the selected beneficiaries against signed receipts which will be collected in administration and serve as primary documents for financial reporting and verification.
Standardized contracts will be used to hire workforce (other than permanent Diakonie Katastrophenhilfe staff) and services related to the intervention.
The procurement policy is in accordance with ACT guidelines: local suppliers of material will be asked to submit three offers, of which the best offer both in technical and financial term will be selected. All related documents will be held for revision and verification in the administration of the local Diakonie Katastrophenhilfe office.
A separate account for the ACT appeal funds will be established upon receipt of positive response to the appeal.
VII. MONITORING, REPORTING AND EVALUATIONS Diakonie Katastrophenhilfe / Local Office Haiti has comprehensive experience in planning, implementing and monitoring projects. DKH has experienced administration staff as well as trained personnel, financial and management means and reporting systems.
51 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1 The overall monitoring of the response related activities will be under the responsibility of the Project Coordinator under supervision of and in collaboration with the Director of the local Diakonie Katastrophenhilfe office in Haiti.
Technical monitoring of rehabilitation of damaged houses and the repair of the school facilities will be guaranteed by the locally hired foremen who will cooperate with the Project Official in order to provide the Coordinator with relevant information for scheduled reporting.
The implementation will be monitored on a regular basis by the project official and further field visits of other Diakonie Katastrophenhilfe staff.
The Project Coordinator under supervision of and in collaboration with the Director of the local Diakonie Katastrophenhilfe office in Haiti is responsible for timely reporting. Narrative and financial reports as requested by the ACT guidelines will be send on a regular basis.
Reporting schedule: Interim narrative and financial report: January 15, 2009
Final narrative and financial reports to be received by ACT Coordinating Office by 31 October 2009. Audit report to be received by 30 November 2009. Diakonie Katastrophenhilfe will carry out an evaluation at the end of the project taking into account the various aspects of implementation and promoting the active participation of the community/beneficiaries.
VIII. BUDGET
Original Revised Type No. Unit Cost Budget Budget Unit Units USD USD USD
INCOME - Through ACT Geneva Diakonie Katastrophenhilfe 36,999.99 Deutscher Caritasverband 38,787.64 FCA (corresponding to € 103.275) 129,093.75
TOTAL INCOME 204,881.38
EXPENDITURE Post Crisis Phase Rehabilitation of damaged houses and schools cement sack 3,000 8.50 25,500.00 25,500.00 timber pole 1,200 14.00 12,600.00 16,800.00 wooden stakes pole 6,000 1.90 11,400.00 11,400.00 wooden lath unit 3,500 4.80 14,400.00 16,800.00 undulated tin sheet 7,650 8.50 55,250.00 65,025.00 nails box 80 63.00 3,780.00 5,040.00 mastic gallon 6 22.25 133.50 133.50 Plywood sheets 50 14.00 350.00 700.00 Oil paint gallon 10 40.00 0.00 400.00
Non-food items school fees child 150 27.00 4,050.00 4,050.00 school equipment (boards, benches etc.) school 4 2,000 0.00 8,000.00
52 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
Original Revised Type No. Unit Cost Budget Budget Unit Units USD USD USD Direct Programme Related Costs Bainet Salaries & benefits for staff Experienced formen (chief) month 9 500.00 3,500.00 4,500.00 Experienced formen month 7 250.00 1,750.00 1,750.00 formen (teamchef) (4) day 120 30.00 3,000.00 3,600.00 local workforce for rehabilitation (16) day 120 60.00 6,000.00 7,200.00 Direct Programme Related Costs PAP Experienced formen (chief) month 2 225.00 450.00 450.00 local workforce for rehabilitation (4) day 40 5.00 800.00 800.00
Sub Total 142,963.50 172,148.50
TOTAL DIRECT ASSISTANCE 142,963.50 172,148.50
TRANSPORT, WAREHOUSING & HANDLING Transport Hire/ Rental of Vehicles days 35 143 5,005.00 5,005.00 Fuel days 35 50 1,750.00 1,750.00 Warehousing Rental of warehouse warehouse 5 250.0 1,000.00 1,250.00 Wages for Security/ Guards warehouse 5 100.0 400.00 500.00 Handling Wages for labourers (80) days 12 200.0 2,000.00 2,400.00 Wages for Drivers 0.00
TOTAL TRANSPORT, WAREHOUSING & HANDLING 10,155.00 10,905.00
CAPITAL ASSETS ( over US$500) Computers and accessories 0.00 Printers 0.00 Office Furniture 0.00 Motorcycle 1,500.00 2,200.00
TOTAL CAPITAL ASSETS 1,500.00 2,200.00
Staff salaries Salaries for Project Official months 8 1,000 7,000.00 8,000.00 Salaries e. g for Finance Director) 0.00
Staff benefits Housing Allowances 0.00 Insurance for employee months 8 2 0.00 16.00
Staff Travel Per Diems days 105 17.50 1,837.50 1,837.50 gasoil (motorcycle) gallon 80 6.25 500.00 500.00 maintenance (moto) lump 500.00 500.00
53 Haiti – Emergency Response to Hurricanes Fay, Gustav, Hanna, Ike LAHT81 Rev. 1
Original Revised Type No. Unit Cost Budget Budget Unit Units USD USD USD Travel expenses for DPC (distribution CWS kits) lump 251.57
Office Operations Office Utilities lump 200.00 300.00 Office stationery lump 200.00 300.00 Banc charges lump 250.00 300.00 Communications Telephone and fax lump 300.00 300.00 Other Insurance (motorcycle) 0.00 200.00
TOTAL PERSONNEL, ADMIN & SUPPORT 10,787.50 12,505.07
Audit of ACT Funds Estimate 4,000.00 4,500.00 Visibility Estimate 2,000.00 2,500.00 Monitoring & Evaluation Estimate 400.00 400.00
TOTAL AUDIT & MONITORING 6,400.00 7,400.00
TOTAL BUDGET 171,806.00 205,158.57
BALANCE REQUESTED 0 0
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