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Sistema Integrado De Conservación PROGRAMA DE GESTION DOCUMENTAL SISTEMA INTEGRADO DE CONSERVACION SIC Escuela Superior de Administración Pública LA ESAP Secretaria General Grupo de Archivo y Correspondencia 2019 Sede Nacional - Bogotá - Calle 44 No. 53 - 37 CAN PBX: 2202790 Correo Electrónico: [email protected] www.esap.edu.co TABLA DE CONTENIDO INTRODUCCIÓN............................................................................................................................................ 7 1. ESTRUCTURA DEL SISTEMA INTEGRADO DE CONSERVACION .................................................. 8 1.1. Objetivo del Sistema....................................................................................................................... 8 1.2. Alcance del Sistema ....................................................................................................................... 8 1.3. Dirección y Coordinación ............................................................................................................... 8 1.4. Seguimiento y control ..................................................................................................................... 9 1.5. Requerimientos para el Desarrollo del SIC .................................................................................... 9 1.6. Ruta de Implementación del SIC. ................................................................................................... 9 1.7. Principios del SIC ........................................................................................................................... 9 1.8. Ejes del SIC ..................................................................................................................................10 1.9. Políticas del Sistema ....................................................................................................................14 2. PLAN DE CONSERVACIÓN DOCUMENTAL .....................................................................................15 2.1. Objetivo ...........................................................................................................................................15 2.2. Alcance ............................................................................................................................................15 2.3. Normatividad Relacionada ..............................................................................................................15 2.4. Programas de Conservación Preventiva .........................................................................................16 2.4.1. Programa de Inspección y Mantenimiento de Sistemas de Almacenamiento e Instalaciones Físicas del Archivo Central de la ESAP .......................................................................................................17 2.4.1.1 Objetivo ................................................................................................................................17 2.4.1.2 Alcance .................................................................................................................................17 2.4.1.3 Metodología ..........................................................................................................................17 2.4.1.4 Tiempo de Ejecución ............................................................................................................20 2.4.1.5 Recursos ..............................................................................................................................20 2.4.1.6 Control y Seguimiento ..........................................................................................................20 2.4.1.7 Modelo de Gestión de Riesgos para la Implementación del Programa de Inspección y Mantenimiento ..........................................................................................................................................21 2.4.2. Programa de Saneamiento Ambiental, Desinfección, Desratización y Desinsectación para las Instalaciones Físicas del Archivo Central de la ESAP. ................................................................................23 2.4.2.1. Objetivo ................................................................................................................................23 2.4.2.2. Alcance .................................................................................................................................23 2.4.2.3. Metodología ..........................................................................................................................23 2.4.2.4. Recursos ..............................................................................................................................26 2.4.2.5. Tiempos de Ejecución ..........................................................................................................26 2.4.2.6. Control y Seguimiento ..........................................................................................................27 2.4.2.7. Modelo de Gestión de Riesgos para la Implementación del Programa de Saneamiento Ambiental, Desinfección, Desratización y Desinsectación ......................................................................27 Sede Nacional - Bogotá - Calle 44 No. 53 - 37 CAN PBX: 2202790 Correo Electrónico: [email protected] www.esap.edu.co 2.4.2.8. Modelo de Indicadores para la Implementación del Programa De Saneamiento Ambiental, Desinfección, Desratización Y Desinsectación ........................................................................................29 2.4.3. Programa de Monitoreo y Control de Condiciones Ambientales .................................................30 2.4.3.1. Aspectos Generales del Programa ......................................................................................30 2.4.3.2. Objetivo ................................................................................................................................30 2.4.3.3. Alcance .................................................................................................................................30 2.4.3.4. Metodología ..........................................................................................................................30 2.4.3.5. Recursos ..............................................................................................................................33 2.4.3.6. Control y Seguimiento ..........................................................................................................33 2.4.3.7. Cronograma de Actividades para la Ejecución del Programa..............................................33 2.4.4. Programa de Almacenamiento y Realmacenamiento en el Archivo Central de la ESAP ............34 2.4.4.1. Objetivo ................................................................................................................................34 2.4.4.2. Alcance .................................................................................................................................34 2.4.4.3. Metodología ..........................................................................................................................34 2.4.4.4. Recursos ..............................................................................................................................42 2.4.4.5. Modelo de Indicadores para la Cuantificación de Almacenamiento y Re-Almacenamiento de Documentos en el Archivo Central de la Entidad ...............................................................................42 1.1.1. Programa de Capacitación y Sensibilización Sobre la Conservación Preventiva de los Documentos Físicos y/o Análogos de la Entidad. ........................................................................................44 1.1.1.1. Objetivo ................................................................................................................................44 1.1.1.2. Alcance .................................................................................................................................44 1.1.1.3. Metodología ..........................................................................................................................44 1.1.1.4. Recursos ..............................................................................................................................46 1.1.2. Anexos del Plan de Conservación Documental ...........................................................................47 Anexo N°1. Manual de Inspección y mantenimiento para las instalaciones físicas del archivo de la ESAP. .......................................................................................................................................................47 Anexo N°2. Manual de limpieza en espacios de archivo. ........................................................................47 Anexo N°3. Formato de registro de Inspección de Archivos y Mobiliario. ..............................................47 Anexo N°4. Formato de registro de Saneamiento ambiental. .................................................................47 Anexo N°5. Formato de registro de Limpieza en espacios de almacenamiento documental. ................47 2. PLAN DE PRESERVACIÓN DIGITAL A LARGO PLAZO ...................................................................48 2.1. Objetivo ...........................................................................................................................................48 2.2. Alcance
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