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Neighborhood Disaster Preparedness Program

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Neighborhood Disaster Preparedness Program NEIGHBORHOOD DISASTER PREPAREDNESS PROGRAM IN TIME OF AN IMPENDING NATURAL DISASTER OR IMMEDIATELY AFTER AN UNFORECASTED NATURAL DISASTER, THE GENERAL MANAGER OF STONEYBROOK WILL DECIDE IF THIS PLAN WILL BE IMPLEMENTED. This information has been compiled from a variety of sources and is intended only as a guide that will help you make choices as to what is best for you and your family in times of a disaster. It does not purport to be, nor is it based on substantial scientific, legal or medical advice. It is simply a compilation of ideas and suggestions collected from many sources that we hope will stimulate you to provide for the disaster we all hope never happens. Disaster Preparedness & Action Committee 9/8/2020 11:51 AM pg. 1 Forward The Stoneybrook Golf and Country Club(SGCC) Neighborhood Disaster Preparedness Program was developed to educate the community in both protective and precautionary measures to be taken in the event a hurricane or other disaster is projected to impact the Southwest Florida area. Potentially hazardous conditions and situations exist in all communities and Southwest Florida, home to SGCC, is occasionally vulnerable to hurricanes and severe weather-related events. This plan shall provide a framework for the Community to protect lives and property, endure, and recover from such an event. Authority and responsibility for direction and control of personnel, resources, and recovery efforts of the Community are an integral part of this basic plan. To ensure one’s personal safety and the safety of his or her possessions, all members of the community should be thoroughly familiar with the components and limitations of this plan. Members of the Disaster Preparedness & Action Committee (DPAC) shall review and make changes to this plan on an annual basis. Purpose: To protect the lives of residents and staff before, during, and after a hurricane; to protect and preserve property of the Club before, during, and after a hurricane; to provide continued business operations, and communication until the Club is able to resume normal operations; to designate essential employees and responsibilities in order to accomplish our mission during such a crisis. This plan details the overall responsibilities, guidelines, and organizational priorities necessary to ensure safe, coordinated service efforts. It sets forth a detailed program for preparation against, operations during, and recovery following a hurricane. This plan has been developed as a guideline for staff and volunteer residents to prepare the Club and its amenities for an impending storm and restore the Club and its property back to pre-storm conditions. It is highly recommended that each Association and owner develop a plan to ensure the safety and security of their families and property. Priorities: a. Protect the welfare of the population of the Community. b. Protect physical and intellectual property. c. Mitigate damages and provide recovery efforts to resume normal functioning of SGCC. 9/8/2020 11:51 AM pg. 2 DISASTER PLAN Page # Preparations Now ......................................................................... 4 Pre-Actions after the Hurricane Warning ..................................... 5 Post Actions (After Hurricane) ..................................................... 8 IMPORTANT CONTACT INFORMATION ...................................... 9 IMPORTANT CONTACT INFORMATION, CONT. ........................ 10 Committee Contact Information .................................................. 11 Central Command Post ............................................................... 12 Central Command Cont’d ............................................................ 13 Residential Leader Duties ........................................................... 13 Residential Leaders: ................................................................... 14 Residential Leaders Cont’d ......................................................... 15 Volunteers .................................................................................. 16 Staff Information ........................................................................ 16 Contact Information Board of Governors .................................... 17 Appendix: ................................................................................... 18 Pre-Disaster Preparation and Packing Suggestions .................... 19 9/8/2020 11:51 AM pg. 3 Preparations Now 1. A video or film of all our physical assets has been completed and safely stored in our fireproof safe in the admin. Office. 2. Determine our capital needs, get Board approval and implement. For example: (1) Generator for power to run refrigerators and freezers (2) Determine “cash on hand” (3) Protection of windows in Clubhouse and fitness center (4) Put copy of blueprints for Clubhouse off premises (5) Put copy of vendor names and phone numbers off premises 3. Organize volunteers from community associations - recruit and train. Organize nurses from community. 4. Line of command a. General Manager oversees implementation and if he is not here, next in command is the President of the Board and Central Command Center – see Central Command pages 12-13 and Board page 17. b. Establish managers’ responsibilities and procedures for Pre-and Post-actions – refer to pages 5-8. c. Establish Central Command Center 5. Determine Clubhouse supply needs and obtain: water jugs, 2 way radios, batteries, first aid supplies, as needed. 6. Establish liaison with county emergency authorities – see page 9. 9/8/2020 11:51 AM pg. 4 Pre-Actions after the Hurricane Warning Frank Leahy, General Manager, & Bob Fleckenstein, Chair, will assist in all areas as needed. A. Golf Shop—Pro Ed, assistance from Charlie G. a. Move all merchandise to areas that have no windows; storage room, Pro’s office, back room or dressing room. b. Place glass from rounder rack onto the floor. c. Move display fixture in front of glass in the display case. d. Unplug POS computers and Chelsea computer. Place on counter and cover computers, monitors and printers with plastic. e. Remove files from bottom two drawers and put in safe place. f. Unplug phone system. g. Do not set alarm system before leaving. B. Fitness Center—Forest & Frank, assistance from Bob F. & Don D. a. Unplug all equipment. b. Move ping pong table to back wall. c. Secure door. C. Pool—Forest & Frank, assistance from Bob F. a. Place all umbrellas and loose objects into Fitness Center. b. Empty chemicals in pool. c. Place all pool furniture (tables, chairs and loungers) in the fitness center. d. Close and secure all pool pump covers. e. Turn off circulating pumps before leaving property. D. Tennis Courts—Forest, assistance from Bob F. & Don D. a. Roll up and secure wind screens or remove as necessary. b. Determine whether to leave up nets or take down completely c. Remove furniture from courts, stack and secure in middle area. d. Gather all loose objects (scoring posts, waste baskets, clock, thermometer, fluorescent light bulb, tools, both bulletin boards, etc.) and place in maintenance cart to be stored in Common Grounds garage. E. Bocce—Forest & Frank, assistance from Bob F. a. Store benches and scoreboards. F. Clubhouse Grounds/Guard Houses—Forest & Frank, assistance from Don D., Jerry S. & Ted H. a. Patio chairs, tables and umbrellas into cart barn or dining room. b. Furniture from front walkway into lobby. c. Lower and store flags at front gate and Clubhouse entrance and store with Forest. d. Remove gate arms. e. Net fish pond in front of Clubhouse 9/8/2020 11:51 AM pg. 5 G. Cart Barn—Ed, John, Charlie G. & Frank a. Place bag racks in cart barn. b. Remove gazebo cover. c. Place all ash trays and trash cans in cart barn. d. Place all driving range and putting green accessories in cart barn (flags, putting green flags, benches, clock, tee markers, bunker rake, signage, etc.). e. Put all items from cart wash down area (ball washer, hose, etc.) inside cart barn. f. Unplug all carts. g. Secure all garage doors and park carts up against them. h. Place all clubs in storage on top racks. H. Clubhouse—Frank & Janet, assisted by Bob F. a. Unplug all computers, store off the floor and cover with plastic if necessary. b. Unplug all electrical outlets. c. Move files from bottom drawers to higher protected elevation. d. Put on frame cover and move Grand Piano to center of lobby, along with furniture. e. Secure all doors and do not turn on the alarm. I. Dining Room & Grill—Kathleen & Frank, assisted by Bob F. a. Strip all tables completely and store in back service area. b. Store all glassware in back service area. c. Move dining room chairs and tables against wall furthest from windows. d. Remove and store all glassware from bar area into kitchen. e. Place all liquor and wines in Liquor Room. f. Disconnect all Bag-in-Box syrups. g. Disconnect POS and cover with plastic. h. Secure items in metal shed outside. i. Disconnect power to vending machines and remove product. J. Kitchen—Zeke, Kathleen & Frank, assisted by Bob F. a. Bag 200# of ice and stockpile in 10# bags. Commence bagging three days prior to anticipated landfall. b. Unplug all computers and raise off floor. c. Unplug all electrical appliances. d. Store umbrella, chairs and all loose objects from loading dock in kitchen. e. Secure the garbage bin doors. f. Final preparation: Ice down all high cost food products including all perishable sea foods and meats. The quantity of ice should be sufficient to preserve food integrity for a minimum of three days. g. Shut off gas supply valves.
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