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Disaster Preparedness Plan Gulf Gate Community Association NOTICE

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Disaster Preparedness Plan Gulf Gate Community Association NOTICE Disaster Preparedness Plan for Gulf Gate Woods & Gulf Gate Communities Sarasota, Florida developed under the auspices of the Gulf Gate Community Association April 2008 NOTICE This document augments but does not replace county, state and/or federal laws and regulations, and provides the basis for the implementation of the GGW-GG DPR Plan. Residents volunteer as Good Samaritans who use common sense and assist according to their individual skill levels as trained volunteers. DISCLAIMER: Although this document is issued under the auspices of Gulf Gate Community Association, Inc. (GGCA), the Association and its Board of Directors offer no warranty, expressed or implied, for the material in this document, either for the accuracy or function of the content or any effects of its use. The GGCA is attempting only to offer a collation of potentially useful information to homeowners in situations of emergency, but is not attempting to usurp the responsibility of individual homeowners to investigate, determine and then follow their own course of actions in the event of any emergency/disaster. Acknowledgements: This plan was prepared by the Gulf Gate Woods-Gulf Gate Community Association Disaster Preparedness and Response Committee (DPRC) with the participation of some of the community’s 1,500 residents, including: Catherine Butler, John Christison, Michele Guffanti, Gary S. Ellis (Vice-Chair), Donald Hughes, Peter Kiziu, Edna Kober, Kathy Miranda, Phillip K. Reiss (Chair). The committee wishes to acknowledge the support of the Gulf Gate Community Association Board of Directors and that of Ms Mary Rainey, Chair, Willowbend Disaster Preparedness and Response Committee for her guidance and counsel in the use of the Willowbend preparedness plan to formulate this plan. For further information, call Phillip K. Reiss at 941-923-2486 Please Note: Retain this as your Master Copy since future changes will be distributed only in the limited form of section/paragraph specific updates cross-referenced to this original document. This document and changes is also posted on GG website: www.ggca.us Page 1 of 24 INTRODUCTION This Disaster Preparedness Plan sets forth the organization of the Gulf Gate Woods and Gulf Gate (GGW-GG) communities to plan for and cope with an event such as a hurricane, tornado, wild fire or other natural and unnatural happening, which will tend to dislocate the lives of persons living in the communities. The plan suggests actions to be taken to prepare for an event, during its duration and after it occurs until official first responders from external organizations arrive to provide assistance without regard to whether you are an intermittent or permanent resident. The Plan employs the Good Samaritan guidelines (FL Statute 768.13) of neighbors helping neighbors and depends on the cooperation of the community to be effective. The Plan is divided into the following sections: Section 1. General information: terms and definitions, and a locator to find agencies having special responsibilities to assist you. It lists their street address, telephone number and email address. Section 2. Disaster Preparedness and Response (DPR) structure: outlines the GGW-GG organization, defines the terms and responsibilities of those organizations before, during and after an event, and provides a list of some of the essential items needed by the organizations. Section 3. Individual Resident Preparedness Actions: considers persons with special needs, young children, pets and conduct during and after different types of events. Section 4. Community Property HOW DOES THE PLAN WORK? Prior to an event the Disaster Preparedness and Response Committee (DPRC) is charged by the GGCA with the development and updating of the Plan, the staffing by volunteers from the community to serve as Zone Coordinators and Zone Assistants and supplying equipment that might not be available or volunteered by residents. The committee consists of residents of the community as well as those members of the community who have been certified by Sarasota County as members of the Community Emergency Response Team (CERT). Under ideal conditions at the time Sarasota County, other agency or members of the community recognize that a critical event is about to occur, the CERT is mustered and establishes the Emergency Action Team (EAT), which includes the GGW-GG Incident Response Center (IRC). Depending upon the situation, the rendezvous location of the IRC is announced using telephone, email, signs, word of mouth, and such other means that may be available. The IRC has communication with the (County) First Responders (FRs). Immediately following the passage of the event, the members of CERT, Zone Coordinators and Assistants perform house to house investigations and report their findings to the IRC, who, in turn, reports findings to the FRs. The CERT will aid as necessary the FRs. If FRs are not immediately available the EAT will continue to be available to provide community assistance. *YOUR ASSIGNED ZONE COORDINATOR IS: _____________________ ASSISTANT COORDINATOR (S) ____________________________________ _____________________________________ * Completes Disaster Information Form, Appendix I, Page 17, if you so desire. Page 2 of 24 TABLE OF CONTENTS Introduction and Overview of How the Plan Works Page 2 ZONE COORDINATOR/ASSISTANT(s) Page 2 Section 1. General information: Definitions Page 4 Important Phone Numbers, Websites and Addresses Page 5-8 Section 2. Disaster Preparedness and Response (DPR) Structure Page 8 Section 3. Individual Resident Preparedness Actions Page10-16 Potential Utility Failures, Their Effects and Suggested Alternatives, Page 10 Residential Emergency Kit Page 11 Evacuation Kit Page 12 Residents with Special Need Page 15 Residents with Pets Page 15 Section 4. Safeguarding Community Property Page 16 Section 5. Evacuation Routes Page 16 Appendix I. Gulf Gate Woods-Gulf Gate (GGW-GG) Disaster Information Form Page 17 Appendix II. Sarasota County People With Special Needs Form Page 18-19 Appendix III. Criteria for Rendezvous Location of DPR Committee and Page 20 Emergency Action Team (EAT) Appendix IV. Disaster Preparedness Organization Chart Page 21 Appendix V. Coordinates for map Page 22 Map of GGWS-GG Street System Page 23 Page 3 of 24 SECTION 1: GENERAL INFORMATION A. Terms and Definitions 1. General Terms: CERT: A Community Emergency Response Team consisting of volunteers trained in disaster skills and procedures. CERT will provide vital services in the absence of and/or until the arrival of emergency responders whose movements are restricted when winds exceed 40 MPH. Disaster Preparedness: Those activities designed to deal with any event that overwhelms existing resources to deal with the situation. Disasters with the greatest potential to impact GGW-GG are hurricanes, floods, tornadoes and wild fires. DIF: Disaster Information Form, voluntary advice to assist the DPRC, Appendix I. DPRC: The Disaster Preparedness and Response Committee is charged by the GGCA Board of Directors to develop and implement a comprehensive DPR Plan. EAT: An Emergency Action Team appointed by the DPRC activates the Disaster Preparedness and Response Plan and sets up and operates the GGW-GG Incident Response Center (IRC). Evacuation Zone: A geographical area on a map indicating evacuation priority. Incident Commander (IC): The Resident who chairs the EAT when activated to prepare for and respond to an incident. GGW-GGIRC: Gulf Gate Woods-Gulf Incident Response Center: The location from which the EAT overseas preparedness and response activities associated with a particular emergency incident. Zone Coordinator: Resident, having responsibilities assigned by the IRC, who leads a team of volunteers covering a particular geographical/residential zone. Assists in the distribution and briefing of neighbors on the DPR plan. 2. Tropical Storm Terms: Tropical Disturbance: An area of thunderstorms in the tropics. Tropical Depression: An area of low pressure with sustained winds up to 38 MPH. Tropical Storm: A counterclockwise circulation with sustained winds 39-73 MPH. This is when a name is assigned to the storm. Tropical Storm Watch: A tropical storm poses a threat to a specified area within 36 hours. Tropical Storm Warning: A tropical storm is expected to strike a specified area within 24 hours. 3. Hurricane Terms: Hurricane Season: June 1st through November 30th. Hurricane Scale Category Sustained Winds Anticipated Damage 1 74-95 MPH Minor 2 96-110 MPH Moderate 3 111-130 MPH Major 4 131-155 MPH Severe 5 Above 155 MPH Catastrophic Hurricane Watch: A hurricane poses a threat to a specified area within 36 hours. Hurricane Warning: A hurricane is expected to strike a specified area within 24 hours. Page 4 of 24 Storm Surge: An abnormal rise in tide which is caused by a hurricane as it moves over or near the coastline. Evacuation Zones: Geographical zone or area on a map indicating evacuation priority. Everyone in the zone may be directed by the appropriate authorities to evacuate. GGW- GG is in Zone D and may be evacuated last. Please be aware that any roads may already be flooded when the evacuation order is issued. 4. Tornado Terms: Tornado: A powerful circular windstorm that can be accompanied by winds of more than 200 MPH. The size can range from several hundred yards to more than a mile across. The Tampa Bay area averages 23 tornadoes yearly with an average wind speed of 67 MPH. Tornadoes can occur at the same time as a hurricane. Tornado Watch: A tornado may hit a specified area soon. Tornado Warning: A tornado has been spotted, and is threatening to strike a specified area at any moment. Waterspout: A tornado formed over warm water along the coast or over an inland body of water near the coast. Microburst: A sudden energy release from a storm resulting in a burst of damaging horizontal winds, which could reach 130-135 MPH. B. Storm Information Resources 1. Local Cable Television---Comcast Channels 5, 6, 7, 8 (185.74MHz), 10 (197.74MHz), 11 (203.76MHz), 13 (215.74MHz), 17, 19 and 28 (559.75MHz), 40 (7) (631.75MHz) and 62 (736.75MHz) local information on threatening severe weather conditions, and may also broadcast Emergency Evacuation Bulletins.
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