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UKHO Archive Catalogue of Collections

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UKHO Archive Catalogue of Collections UKHO Archive Catalogue of Collections Document Control Authors Annabel Welsh, Dr Adrian Webb, Zoe Watson Reference/Version V1 Version Date 22.05.2019 Master Soft Copy SharePoint: 20171221 Collections level catalogue by Welsh and Webb Approval Archive, Dr Adrian Webb, Lorna McCarty Document Security Any person, other than the authorised holder, upon obtaining possession of the document should take it to the nearest Police Station or forward it, together with their name and address in a sealed envelope to: The Principal Security Advisor, The UK Hydrographic Office, Admiralty Way, Taunton, Somerset, TA1 2DN, United Kingdom. Telephone (01823) 337900 Facsimile (01823) 284077 Contents UKHO Archive Catalogue of Collections 1 Introduction to the catalogue 5 Acknowledgements 6 Overview of collections 7 Catalogue of collections 11 AAC Additional Admiralty charts (not OCB ‘old copy bundles’) 11 ACB Air Chart Branch records 16 ACO Artificial collections 16 ACS Accessions (2016 onwards) 18 ADM 344 Views 18 APR Admiralty Raster Chart Service (ARCS) production records 21 ART Artifacts 22 AWN Allied Worldwide Navigation Information System (AWNIS) records 22 BDR Bathymetric data records 22 CAB Cables records 23 CBR Chart Branch records 24 CCO Chart Corrections Office (C.C.O.) records 91 CCP Catalogues of printed charts and publications 91 CIB Chart Issues Branch records 93 CMU Chart Maintenance Unit records 95 COD Catalogues of original documents 95 CON Conservation records 99 CPY Copies of records 100 CRB Composite Remark Books 100 CTR Contracts Branch records 101 DIS Displays created by the Archive and other departments 101 DVY Discovery Committee records 102 EPR Electronic Navigational Charts production records 103 FNR Finance records 103 GDY Geodesy records 103 GEB GEBCO (General Bathymetric Chart of the Oceans) records 104 HD Registered Files ‘HD’ Papers 105 HIG Hydrographic instruction graphics 106 2 HOL Hydrographic Office library 107 HOO Hydrographic Office orders to ships 108 HOP Hydrographic Office pictures 108 HOR Hydrographic Office reports 109 HRR Human Resources records 109 HTP Hydrographic Office technical publications 110 ICT Information Communication Technology Services records 111 IHO International Hydrographic Organization (IHO) records 111 ILB Indexes to Letter Books 112 IMB Indexes to Minute Books 113 IPR Intellectual Property records 113 IRB Individual Remark Books 114 ISLB Indexes to Surveyors' Letter Books (out letters) 114 LB Letter Books 115 LLR Lights Lists records 115 LOD Lists of oceanic depths 117 LOS Law of the Sea records (and maritime limits) 118 LP 1857 Incoming Letters prior to 1857 119 MAM Marketing advertising material 120 MAP Maps, published 121 MB Minute Books 134 MBE Enclosures to Minute Books 138 MEF Media films 139 MEL Meteorological data 139 MLP Miscellaneous Letters and Papers 141 MP Miscellaneous Papers (Remark Books) 142 MR Miscellaneous rolls 142 NAO Her Majesty’s Nautical Almanac Office records 143 NEM NEMEDRI [North European, Mediterranean Routing Instructions] 145 NMR Notices to mariners records 145 NPR Nautical publications records 148 OAW Original artwork 154 OCB Record copies of Admiralty charts (‘old copy bundles’) 155 OCC Other printed chart catalogues (non UKHO) 158 3 OCG Official corporate gifts 162 OCS Cancelled and superseded Foreign Government Symbols, Abbreviations and Terms used on charts 162 OCY Oceanography records 165 OD Original Documents 166 ONM Other notices to mariners records (non-UKHO) 166 OPC Other printed charts and maps (non-Admiralty) 167 OPT Offprints 174 PGY Photogrammetry records 174 PMC Polar Medal Committee records 175 PRR Production records 176 H, HA Registered files 183 REG Registry records 183 RNW Radio Navigational Warnings records 200 RSR Radio Signals records 201 S Papers S Papers 202 SAR Sailing Directions Branch records 203 SCR Ships’ commissioning records 205 SCT Secretariat records 206 SFD Survey field data 206 SL Incoming Surveyors’ Letters 211 SLB Surveyors' Letter Books (out letters) 212 SLG Ships’ logs 212 SMB Special Minute Books 212 SPD Ships’ plans and diagrams 213 SPR Survey planning records 213 TBR Tidal Branch records 214 UHR Unofficial hydrographic records 216 UNR Unidentified records which require further attention 217 USR Unofficial staff records (including clubs, societies, publications etc) 217 WKO Wrecks Office records 218 Hydrographic surveys and incoming data, 1713-2016 218 Appendices 221 Appendix 1: Hydrographers of the Navy 221 4 Appendix 2: Abbreviations 223 Appendix 3: Accessions 232 Bibliography 243 Introduction to the catalogue This is a high-level catalogue of the data types and collections held in the UKHO Archive. As well as providing a description of all the collections held in the Archive, it lists the series within each collection, together with covering dates. It predominantly covers analogue records, with a few exceptions for records held on CD. The UKHO’s practice for selecting born digital records will remain essentially the same as that for paper and steps are currently under way to plan for their availability. We plan to maintain the availability of our products for researchers across the transition from the paper chart to succeeding electronic forms. Collections have been arranged by creator if possible. In some cases, due to the seemingly ever changing office structure, it has not proved possible to identify the creator’s role, or office and therefore the material has been arranged by record type. It is hoped that when the individual series within each of these collections is catalogued in greater detail, a creator can be identified and the records transferred to sit within the appropriate collection. As cataloguing progresses the following collections’ descriptions, listings and covering dates will be refined and updated. UKHO staff should use this catalogue with the ‘UKHO Collections Listing 2016’ spreadsheet. This gives further information regarding the extent and location of records under the following headings: • Title of collection • Authority for selecting this as a public • Title of series record • Title of sub-series • Retention period • Unique UKHO Archive ref • Format • Former UKHO ref • Extent • TNA catalogue title (if applicable) • Catalogued to TNA standards? • TNA catalogue ref (if applicable) • Estimate of number of person years to • First date catalogue to item level • Last date • Conservation requirements • Description of content • Finding aids • Creator(s) • Arrangement • Public record (yes/no) • Reprographic rights • Location Where a catalogue or other finding aid exists for a collection, this is indicated in the spreadsheet and in this Catalogue. For those collections which have not been listed, details of the title and location of items within a series may sometimes be found in the ‘Complete Document Listing’ spreadsheet entitled Contents - numbers, complete listings. Hydrographers of the Navy are referred to in the following collections descriptions by surname only, except for J.F. and W.E. Parry. A complete list of the names of appointment and termination of 5 Hydrographers can be found in Appendix 1 at the end of this document. Note: there were two members of the Parry family who served as Hydrographer, necessitating the use of the initials of their forenames when mentioned. The terminology used in this document has been simplified wherever possible. The term ‘Hydrographic Office’, or ‘H.O.’, refers to the office established in 1795 that is today’s UK Hydrographic Office. This has been used instead of the term ‘Department’ as there were many departments within the Hydrographic Office during the period when the vast majority of classes of records were created. Due to the large amount of transformation work and retrospective cataloguing work required within the archive, some of the records in this guide may require appraisal and selection before being formally accessioned and recognised as the part of the UKHO’s place of deposit. This is a work in progress. As much archive material has been made available as possible to researchers. However, some items in the collections will be subject to data protection legislation, and some items may be closed for security reasons. Until such time as all the 19th century records have been catalogued in full, this catalogue of collections should be used in conjunction with ACF David’s A Provisional Catalogue of Logs, Journals, Documents, Letters, Record Copies of Books and Pamphlets published by The Hydrographic Department, 1974. Some of the Provisional Catalogue of Logs, Journals, Documents, Letters, Record Copies of Books and Pamphlets have been replaced by more detailed descriptions. Some information provided in this Catalogue has been used by The National Archives to update the UKHO’s retention instrument. Acknowledgements This Catalogue was compiled by Annabel Welsh, Dr Adrian Webb and Zoe Watson. Many colleagues have contributed to specific entries relating to their area of subject matter expertise. The authors express their thanks for their co-operation. A special note of thanks goes to our colleagues in the Archive who have answered numerous questions about the provenance of many of the collections documented in this Catalogue. 6 Overview of collections The Archive comprises the following collections: AAC Additional Admiralty charts (not OCB ‘old copy bundles’) ACB Air Chart Branch records ACO Artificial collection ACS Accessions (2016 onwards) ADM 344 Views APR Admiralty Raster Chart Service (ARCS) production records ART Artifacts BDR Bathymetric
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