Raintree Club Annual Report 2014
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ANNUAL REPORT 2014 CONTENTS Patron 4 General Committee 2014/2016 5 Message From President 6 General Committee Meeting Attendance List-Term 2014/2016 8 Committees, Sub-Committees & Organizing Committees 2014/2016 9 Management Team 12 Staff 13 Reports Of The General Committee 15 On The Affairs Of The Club . Finance . Food & Beverage . House & Grounds . Internal Audit . Tender Board . Legal & Constitutional Rules . Membership . Public Relations and Communications . Recreation & Entertainment . Special Projects Development . Sports . Staff Affairs & Establishment Reciprocal Clubs 45 Calendar of Activities From July 2014 - June 2015 47 Financial Statements For The Year Ended 31 December 2014 & Auditors’ Report 51 Minutes Of The 29th Adjourned Annual General Meeting 88 Attendance List Of Adjourned 29th Annual General Meeting 95 Notice Of The 30th Annual General Meeting 96 3 PATRON Y.A.M. TUNKU NAQUIYUDDIN IBNI AL-MARHUM TUANKU JAAFAR D.K.N.S, D.K.Y.R, S.P.N.S, P.P.T, P.J.K. 4 GENERAL COMMITTEE 2014/2016 Standing left to right Mr. Michael Chong Siew Weng, Mr. Ng Boon Kuan, Mr. Gordon B. Reid, Mr. Richard Yeoh Yong Wai, En. Ismail Hassan Sitting left to right Mr. Barry Chong Kim Teck, Mr. Winson Han Mean Kwong, Mr. Peter Yu Kok Ann, Mr. Peter Lim Chee Min PRESIDENT TREASURER Mr. Winson Han Mean Kwong Mr. Peter Lim Chee Min VICE PRESIDENT COMMITTEE MEMBERS Mr. Peter Yu Kok Ann En. Ismail Hassan Mr. Gordon B Reid SECRETARY Mr. Ng Boon Kuan Mr. Barry Chong Kim Teck Mr. Michael Chong Siew Weng Mr. Richard Yeoh Yong Wai 5 MESSAGE FROM PRESIDENT L et me begin by saying that the second term of my presidency has turned out to be as challenging as the first, if not more so, due to the rapid change in both the external and internal operating environments. In particular, we have faced the implementation of major projects, the migration of the existing management information system to a new one, the change in tax regime from SST to GST, plus the formulation and implementation of policy changes in a number of departments. These challenges have been taken up and largely resolved with ingenuity by the management, with the close supervision and support of the GC chairpersons of the various portfolios and of the relevant sub-committees, as well as the GC as a whole. Finance has remained a key focus for the GC, as the Club has continued the trend of the last five years in posting annual deficits – with 2014 producing the highest deficit since 1993 of RM 995,560. The main cause of this trend is, quite simply, inflation. The effects of this can be clearly seen in the rising costs of energy and utilities, as well as other expenses. This has gone hand in hand with another worrying trend, namely the continuing slide in slot machine income, which fell to an all-time low of RM 1,025,220 in 2014 from a high of RM 2,075,995 in 2008, depriving the Club of much needed funding. As most of you would know, slot machine income has, worryingly, been a key element in keeping the Club a financial even keel for many years. Meanwhile, the Club’s F&B operations still require to be funded, with revenue not able to cover operational costs – the shortfall was RM 246,245 in 2014. Despite the continuous efforts by successive GCs over the years to keep operational costs at bay, the gradual increase in these – an inevitable result of wider inflation – has resulted in a cumulative deficit over the past five years of RM 2,217,741. The Club simply cannot go on sustaining such deficits, and indeed it needs to strengthen its revenue stream to maintain adequate reserves and ensure the Club has enough funds to maintain and improve its facilities for Members. The GC and management have tried, and will continue to try, to increase revenue from F&B, membership (through sales of terminated memberships) and promoting the slot machine room. But the reality, as the past five years have shown, is that these sources will not be enough to cover our repeated deficits, let alone to build up reserves, in face of wider inflationary pressures. Against this background, the main, indeed only source that can provide us with a sustainable and reliable stream of revenue are Members’ subscriptions. Subscriptions have throughout the Club’s existence contributed the vast bulk of the Club’s income. If we look at the historical levels of subscription, it is hardly surprising that the Club has struggled to make ends meet in recent years. The monthly subscription was last raised, from RM80 to the present level of RM100 a month, in March 1993 – over 22 years ago! In short, the GC feels that an increase in the monthly subscription is both essential to sustain and rejuvenate the Club’s finances, and is justified after 22 years. We shall be putting this to the forthcoming AGM. 6 Food & Beverage is an integral part of clubbing, and to some extent the success of a Club is dependent on the quality of its food and level of service. I am pleased to be able to state that the F&B at the Raintree is doing quite well, despite the deficit in its operations. We were particularly pleased to have been able finally to reopen a revamped and upgraded LilaSari in 2014, providing excellent but reasonably priced fine dining as well as an additional venue for Members to hold functions. We have also revamped the Coffee House menu. The GC believes the Club should continue to concentrate on what we are good at, namely Western and fusion cuisine as well as traditional local fare. Of course there are always areas for improvement in any service organization, and Members are encouraged to provide feedbacks to help us improve the Club – not just in F&B but in any area of the Club’s operations. The easiest way to do so is by email; and we have a dedicated email address for feedback: [email protected] Along with F&B, Sports and Recreation have always been another main reason why our Members join the Club. The Club will continue to maintain and improve the facilities necessary for the enjoyment of our Members (as we have done in the past couple of years with the repairs and upgrading of the main indoor sports hall as well as the outside tennis courts). We will also continue to promote and organize events and activities. However, bearing in mind the financial background explained earlier, the Club cannot be as generous as in past “surplus” years in providing subsidies to fully fund such activities and events. The Club will support, but participants and stakeholders in such events and activities will need to make a reasonable contribution themselves. External developments around the Club also have implications for us. The most visible recent one is the new interchange and highway that are being built across the junctions of Jalan Ampang/Jalan Jelatek and (even closer to the Club) Jalan Ampang Hilir/Jalan Desa Pandan. For the safety of our members, we have relocated the main entrance of the Club to the side road – Jalan Wickham. The second development of interest to the Club is the relocation of the campuses of the International School of Kuala Lumpur, presently in Ampang and Melawati, to a single campus on Jalan Ampang Hilir covering an area of 26 acres. Work on the premises has commenced and the school is slated to open there in 2017. The close proximity of the ISKL new campus, with around 2,500 pupils (and the families that go with them), should augur well for the Club, increasing our potential to attract new Members and increase patronage of our F&B outlets. Last but not least, allow me to record my appreciation to the members of the General Committee for spending so much of their valuable time on Club matters, cracking their heads on issues and coming up with workable solutions. All these are done at the expense of time away from personal and work pursuits and from family. I extend similar appreciation to all the members serving in the Club’s many sub-committees and various elected committees, as well as to the management and staff. Not to forget the many Members who have taken the time and trouble to attend our various recent General Meetings, or to pen emails or letters to the Club with your comments and suggestions. We thank you all for your support. Regards WINSON HAN MEAN KWONG PRESIDENT 7 GENERAL COMMITTEE MEETING ATTENDANCE LIST TERM 2014/2016 TERM 2012/2014 From 25th Meeting (23/07/2014) to 27th Meeting (19/9/2014) Mr Winson Han Mean Kwong President 3 Mr Lee Soon Chiong Vice President 3 Mr Barry Chong Kim Teck Secretary 2 Mr Peter Lim Chee Min Treasurer 3 En Ismail Hassan Committee Member 2 Mr Peter Yu Kok Ann Committee Member 2 Mr Chow Seck Kai Committee Member 3 Mr Gordon B Reid Committee Member 3 Total number of scheduled meetings held 3 TERM 2014/2016 From 1st Meeting (7/10/2014) to 9th Meeting (30/6/2015) Mr Winson Han Mean Kwong President 8 Mr Peter Yu Kok Ann Vice President 8 Mr Barry Chong Kim Teck Secretary 9 Mr Peter Lim Chee Min Treasurer 6 En Ismail Hassan Committee Member 8 Mr Gordon B Reid Committee Member 7 Mr Ng Boon Kuan Committee Member 9 Mr Michael Chong Siew Weng Committee Member 8 Mr Richard Yeoh Yong Wai Committee Member 8 Total number of scheduled meetings held 9 8 COMMITTEES & SUB-COMMITTEES 2014/2016 ELECTIONS COMMITTEE Chairman - Mr Low Teik Yam (Appointed 3/8/2015) TENDER BOARD COMMITTEE Chairman - Mr Peter Lim Chee Min Committee Members - Mr Benjamin Siew Sau Chee Mr Wong Kok Jong Mr Looi See Chiong INTERNAL AUDIT COMMITTEE Committee has not been filled up due to the absence of candidates.