ROAD SECTOR DEVELOPMENT PROJECT
(IDA Credit Nos.4832-NP, 5002-NP and IDA Grant Nos.H-339-NP, H-629-NP) Implementation Review and Support Mission: September 16-26, 2014 AIDE-MEMOIRE Public Disclosure Authorized
I. Introduction and Acknowledgement 1. A World Bank review team1 (see Annex 1a for the team members’ list) carried out an implementation review from September 16-26, 2014 of the Road Sector Development Project (RSDP). The review had two objectives: (i) to review and assess the project status and identify the key implementation issues; and (ii) to identify and agree with the Government of Nepal (GON) on the future course of actions that will be necessary for achieving satisfactory results as envisaged in this project. This review was particularly important given the project is scheduled to be closed within approximately nine months’ time. The Team visited RSDP roadwork sites in order to summarily assess the roadwork quality and contract implementation progress status. 2. The Team would like to thank GON for the hospitality extended to it, especially by counterpart agencies and officials (Annex 1b provides the list of persons met). This Aide-Memoire summarizes Public Disclosure Authorized main review findings, agreements reached, and recommendations made. It also reflects discussions held in a wrap up meeting chaired by Mr. Bishnu Om Bade, Joint Secretary at the Ministry of Physical Infrastructure and Transport (MoPIT) on September 26, 2014 and comments received on the draft. As per the Bank's Access to Information policy and the wrap up meeting decision, this Aide- Memoire will be classified as a public document. II. Key Project Data 3. The following table provides the summary project data and the summary performance ratings: Project Data Project Performance Ratings Board Approval (original) December 6, 2007 Summary Ratings Last Now Trend Board Approval (AF) June 2, 2011 Review Effectiveness Date (original) February 21, 2008 Achievement of PDO MS MS ▲
Public Disclosure Authorized Effectiveness Date (AF) July 8, 2011 Implementation Progress MS MS ▲ Closing Date (original) December 31, 2013 Project Management MS MS ▲ Closing Date (AF) June 30, 2015 Procurement MS MS ▲ Credit/Grant Amount $117.54 million Financial Management MU MS ▲ Amount Disbursed (as of $89.32 million Safeguards MS MS ▲ September 30, 2014) (76%) M&E MS MS ▲ Counterpart Funding S S ◄► Notes: AF-Additional Financing; S-Satisfactory; MS-Moderately Satisfactory; MU -Moderately Unsatisfactory; U-Unsatisfactory; ▲Improving Trends; ▼ Deteriorating Trends; ◄► Static. III. Achievement of Development Objectives Status 4. RSDP is likely to achieve its objectives and the progress made towards the achievement of the Project Development Objective (PDO). It was reported earlier that RSDP had conducted a social impact study in October 2011 that dealt with two outcome indicators of roads developed under original project scopes. These indicators were linked to all weather access and travel time reductions. Public Disclosure Authorized Study results show that these indicators have surpassed targets. RSDP also completed the baseline studies for additional financing (AF) roads. Progress has been made with regard to impact studies. Piloting of questionnaires is now complete. As per the current plan, the impact studies will be completed by December 2014. One of the three outcome indicators (reduction of travel time) will be determined by these studies. The project has also completed a GIS-based preliminary accessibility study in order to assess another outcome indicator: the percentage increase in population to all season
1 Hereinafter referred as “The Team” road access. The results show that the project is expected to achieve more than the target result: 6% increase in population in project districts with all-season road access within 20 minutes walking distance. The third outcome indicator is related to Strategic Road Network (SRN) conditions. A road condition survey carried out in November, 20122 showed that 11.27% of black-topped SRN roads were in poor condition (the end-project target is 15%). This review has concluded that the achievement of the project’s objectives is now largely dependent on the pace of implementation of the ongoing upgrading and periodic maintenance (PM) contracts and the progress relation to asset management linked activities (see below). Annex 2 summarizes result achievement progress. IV. Current Implementation Status Road Development Component 5. RSDP has taken actions against the non-performing upgrading and PM contractors. The project has now forfeited Bank Guarantees against mobilization advances of five non-performing contractors. Also three non-performing PM contracts have been terminated and actions have been initiated against these contractors. RSDP is also conducting regular meetings with the contractors to expedite the pace of contract implementation. RSDP initiatives have been responsible for expediting progress of at least one contract (contract 4A of Sitalpati-Musikot (SM) Road). The Project has also warned the remaining contractors that similar action will be taken if their performances were not improved within the specific dates. Upgrading Works Sub-Component 6. Although the pace of implementation of contracts has improved, close monitoring of Surkhet-Jumla Road corridor contracts (10 nos.) is needed so that they are completed comfortably before the project closure. RSDP’s target is to upgrade 700km of earthen tracks to all- season low-cost motorable road standards. They will provide all-weather road connections to eight remote district headquarters in Mid and Far-Western regions. As of end-August, 2014, six district headquarters are connected3. Manma of Kalikot District and Jumla are the two remaining district headquarters. Completion of Khidkijyula-Manma-Jumla (KMJ) Road will connect these districts. A total of 586.5km of roads (520.5km-Otta-seal, 36km-DBST surface, 30km-gravel surface; 319km under original project scope plus 267.5km-under AF) has, so far, been upgraded by RSDP. 7. All but 11 upgrading contracts are now complete. The summary progress of implementation of 25 going upgrading contracts are given below (Annex 3 provides details). Apart from these contracts, RSDP has awarded (in early July, 2014) three additional contracts linked to 2013 flood damaged portion of two project roads: Khodpe-Chainpur (KC) and Gokuleshwor- Darchula (GD). Contractors have now mobilized at site. Progress Completed 80-95% 65-80% 50-65% <50%
No. of contracts 14 1 1 7 2 8. Significant slow progress (progress ranging from 51% to 72%) has been observed in the case of eight KMJ Road corridor contracts against nearly 100% of the elapsed time. Many of these contracts have missed milestones. Contracts that are of particular concern are of all 6-series and 7C. The Team advises RSDP to closely monitor these contracts and to take further actions against these non-performing contractors in case they fail to make progress against targets sets in meeting with the project. 9. The supervision consultants Team Leader (TL) needs to relocate to Kohalpur to facilitate the implementation of ongoing contracts. The TL has earlier moved to Kathmandu to help the implementation of the Narayanghat-Mugling Road (under Nepal-India Regional Trade and Transport Project or NIRTTP) contracts. However, NIRTTP is experiencing a delay in the award of these contracts. Also the implementation of Surket-Jumla Road corridor contracts is in a critical stage. It is
2 Final Report (Volume II): traffic, surface distress and road roughness surveys on Strategic Road Network (SRN), FY 2012; Soil Test (P) Ltd. and Aviyaan Consulting (P) Ltd. 3Baitadi, Dailekh, Darchula, Chainpur of Bajhang district, Jajarkot and Musikot of Rukum District
2 also necessary for the Deputy Team Leader (DTL) to be stationed at Surkhet in order to provide close implementation support to Surket-Jumla Road corridor ongoing contracts. 10. Number of issues identified during the field visit need attention. The Team recommends the following: (i) timely finalization of contract variations; (ii) making codes available to field laboratories and ensuring appropriate setting up of mini-laboratories; (iii) gabion works quality improvement (including the use of appropriate binding wires); and (iv) ensuring appropriate control of over-sized gravel sub-base and Crusher-run Materials (CRM) before placing them. These issues were discussed and agreed with RSDP (see Annex 11 for details). Periodic Maintenance Works Sub-Component 11. Although DOR has cancelled three non-performing PM contracts (total length of roughly 82 km), more needs to be done to achieve the PM target under RSDP. Close monitoring of the periodic maintenance (PM) contracts is necessary. It has been agreed that the Director General will chair a meeting to be attended by the Deputy Director Generals (Foreign Cooperation Branch and Maintenance Branch) and Regional Directors in order to develop a strategy for the quick implementation of these contracts. Further actions against the slow-performing contracts might be needed. 12. Less than two-thirds of the RSDP’s PM target of 2,550km of black-topped strategic roads has been achieved. The total let out contract length under RSDP is 2,338km (92% of the target). Of them, 1,554km is already completed (450km under original financing), which is approximately 61% of the target (Annex 3 provides details). The following table summarizes the progress of PM contracts. The table shows that while 12 contracts (length 276km) have progress less than 50%, another 12 contracts (length 388km) have progress between 50% to 74%. The quick implementation of RSDP PM plus GON financed FY 2013/14 PM contracts will be crucial in the achievement of the RSDP PM targets. It is to be noted that GON is fully financing activities of roughly 291km length of PM works through the Roads Board Nepal (RBN) in FY 2013/14. The table below also identifies the non-performing contacts that require urgent action, including their cancellation. The failure to take actions against these contacts may result in the withdrawal of the Bank’s contribution against them. Numbers of contracts (km) Completed 90-99% 75-89% 50-74% <50% FYPM 23 (645.05) - 1 (17.83) - 2 (55.70) [a] SYPM 19 (431.58) - 2 (38.09) 3 (110.88) 3 (66.46) [b] TYPM 2(27.59) 3(51.46) 1(12.20) 9(276.82) 7 (154.03) Total 44 (1104.22) 3 (51.46) 4(68.12) 12(387.70) 12(276.19) [a] These two FYPM (FY 2010/11) contracts are now terminated. [b] One SYPM (FY 2011/12) contract no Ilam-1B is terminated. Comments: Contracts need immediate action from DOR/RSDP are: FYPM-Damali-1A; Janakpur-3B, Sindhuli-4B and Doti-1B of SYPM contracts and Ilam-1A, Kathmandu-3B, Janakpur-7B (Re) & Palpa-9C of TYPM contracts. 13. Field visits have identified a number of issues linked to the PM contracts that require urgent attention. They include: (i) an improvement of quality control process (e.g. stripping, traffic control); (ii) an improvement of contract management (e.g. time extension, application of milestone related measures); (iii) devising appropriate roles of the Central Road Laboratory (CRL) in supporting the field offices in quality assurance aspects of PM roadworks; and (iv) an improvement in timely reporting.
3
Road Safety Works 14. Good progress has been made in road safety works including the preparatory work for the Department for International Development, UK (DFID) assisted road safety activities. All contracts linked to the road safety physical works (nine in number) are now complete. An assessment of additional road safety works for Prithivi and Arniko Highways has started. For FY 2014/15, an investment of NPR 48 million has been planned. The Team suggested RSDP to finalize the study, identify activities and include them in the Procurement Plan. 15. The processing of Department for International Development, UK’s (DFID) Trust Fund4 supported road safety activities is in its final stage. The Bank has approached the GON for a negotiation date for the finalization of the Grant Agreement (GA) and the Project Paper. It is expected that the negotiation will be completed soon which will pave the way for the signing of the GA. Once the GA is signed, planned activities can kick-start. Preparatory activities linked to the implementation of the Nepal Road Safety Action Plan have been ongoing. Institutional Strengthening and Policy Reform Component 16. This component has been showing improving trends. The Team noted with satisfaction that good progress has been made in a number of areas under this component, including: (i) establishing of the Road safety Council and the development of an action plan linked to the establishment of Road Safety Secretariat; (ii) hiring of Bridge Technical Expert as part of the related capacity development; (iii) procurement of a bridge inspection vehicle; (iv) procurement of Hydraulic Multi-meters and associated training for Mechanical Training Centre (MTC) and Universal Testing Machine (UTM) for Central Research Laboratory (CRL); (v) hiring of a Management Consultant for MIS-IT and an IT Manager; (vi) good progress towards the updating of Mid Term Review of Priority Investment Plan (the final report yet to be submitted); and (vii) technical audits of 14 upgrading contracts (FY 2013/14) by National Vigilance Centre. Annex 4 summarizes component assessment details. While Annex 5 provides the status of agreed actions during the last review, Annex 6 presents actions agreed during this review. 17. As RSDP will close on June 30, 2015, it is necessary to expedite the remaining activities under this component. Particular attention needs to be given to the completion of activities linked to the road inventory development given its importance in the improvement, maintenance and management of SRN. For this, consultant selection process has to be expedited. 18. A request for the cancellation of SDR 4.5 million from RSDP has been received from the Ministry of Finance (MoF). These savings are mainly due to the exchange rate related gains. The Bank will now start the process of restructuring the project. Safeguards Performance Social Safeguards5 19. Significant progress has been made in the implementation of social safeguard measures. Several actions agreed during the last review have been achieved (Annex 5). They are: (i) social screening of three under construction bridges on KMJ Road and initiate disbursement of compensation; (ii) disbursement of Resettlement and Rehabilitation (R&R) assistance in Gokuleshwor-Darchula (GD) Road; (iii) updating list of Project Affected Families (PAFs) and their affected assets in GD Road followed by progress on compensation disbursement; (iv) allocation of budget for three roads (KMJ, Sitalpati-Musikot (SM) Road Kalingad Chainpur (KC) Road) to implement Vulnerable Community Development Plans (VCDPs), and the identification of training packages in all three roads. RSDP has so far disbursed land compensation to approximately 90% of the total PAFs and roughly 75% of the PAFs have received their entitlements over and above the compensation. However, the project needs to expedite the following: (i) the deed transfer in SM and
4 DFID has contributed an amount of GBP 5 million to Global Road Safety Facility (GRSF) to support road safety activities in Nepal 5 See Annex 7 for details.
4
GD roads; and (ii) disbursement of compensation and R&R assistance in KMJ and GD roads. Annex 7 provides details. 20. RSDP has not been able to complete the disbursement of compensation due to the failure to claim compensations by absentee landlords. It was agreed that project would issue notices to absentee landlords using official letters (through Village Development Committees (VDCs)/ward offices). The Team visited three KMJ Road bridges and met project affected persons (PAPs). PAPs informed the Team that they were not satisfied with the assessed compensation and were not aware of support allowances. RSDP would look into this issue and report back to the Bank on outcomes. Environmental Safeguards6 21. Progress has been made with regard to the implementation of the environmental safeguard actions. Although RSDP has now hired an environmental specialist (ES), he is yet to mobilize. The position has been reported to be vacant for over three months. Four-fifths of bio- engineering works (BEWs) for SM and KC roads have now been completed. RSDP also finalized the BEW plan of KMJ and the plantation work has just started. Although progress has been made in the bio-engineering works, the work is incomplete and the plantation season is about to end. RSDP will monitor and ensure survival of the plantation as well as expedite remaining bio-engineering works. The environmental consultant for external monitoring, with main focus KMJ and remaining portion of SM Road, has been selected. However, the monitoring will only start after the monsoon. Annex 5 provides the status of the last review agreed actions. 22. The project has taken steps to resolve the issues related with spoil disposal, tipping area, water management and quarry sites along the KMJ Road. As per the agreement of the last review, RSDP has prepared the inventory of problem sites and rectified issues linked to some chainages along the KMJ Road. However, improvements are needed on the following areas: enforcing the use of health & safety gears by the laborers, water management at various locations, fencing of the storage areas and crushing plants, and the management of quarry areas. 23. Environmental compliance checks by geo-environment and social unit (GESU) for periodic maintenance works have identified environmental non- compliance in a number of areas. Non-compliance has been noted with regard to the following areas: occupational health and safety of laborers, labor camps and provision of alternative fuels etc. However, checks have revealed compliance in the following areas: erection of safety sign boards, restoration of storage site, bitumen burnt sites and construction materials. It is necessary to conduct screening exercise to capture all the relevant issues that was overlooked. 24. RSDP has also undertaken steps with regard to local grievances and external monitoring of environmental activities. A local administration team (comprising administrative and police officials) visited Manma to resolve water management related grievances. A set of actions has been agreed to resolve these grievances including the use the existing natural gully (Kholsi) as storm water outlets. The consultants are also preparing water management plans which are expected to be completed by end-October, 2014. The plan will also identify/ assess the flood and bank erosion risks due to increased and concentrated flows in the gully due to outlet discharge. Governance, Accountability and Peace Filter 25. RSDP’s attention to Governance Accountability Action Plan (GAAP) actions continues to be satisfactory including the implementation of grievance redressal mechanism (GRM). A department-wide IT-based grievance redressal system, with tracking and feedback mechanisms, has now been launched. This system is governed by a specific MoPIT approved policy instrument on grievance handling. DOR has assigned and trained staff to manage the system. The Bank is conducting a study on the impact of the introduction of e-bidding in DOR. This initiative is financed by a separate funding source. The study has been enjoying good cooperation from DOR. The National Vigilance Centre (NVC) continues to undertake technical audit of selected projects. NVC has been discussing audit findings and the non-compliance reports (NCRs) with stakeholders. The Team has
6 See Annex 7 for details
5 found the engagement of social mobilizers in each of the upgrading road sections particularly helpful with regard to information dissemination. An updated GAAP matrix is presented at Annex 10.
6
V. Procurement, Disbursement and Financial Management Procurement 26. The progress regarding procurement management has been good. The project has been proactive in contract management and its proactive actions have been effective in expediting contracts’ progress. RSDP-linked Road Safety Support Project (RSSP) has re-started the procurement of the supply and installation of steel W-beam crash barriers. The previous attempts had to be abandoned due to the submission of faulty bids by some contractors. RSDP needs not to submit contractors’ claim plan, as agreed in the last review, given that it does not have any contact over NPR 200 million. Disbursement and Financial Management 27. The progress of financial management activities has been good. All the agreed actions have been completed barring the FY 2013/14 training of cost centers. There are no overdue Implementation Progress Reports (IPRs). The Bank has already reviewed and cleared the Financial Monitoring Report for third trimester. 28. The expenditures incurred during this financial year is only NPR 0.69 million against the budget allocation of NPR 2,392.94 million. The annual work program was only approved on September 15, 2014. The counterpart fund is sufficient. 29. RSDP only expended approximately 68% of the allocated 2013/14 budget allocation. The project incurred an expenditure of NPR 1,649.31 million (comprises NPR 123.34 million from GON source and NPR 1,525.97 million from IDA source) in FY 2013/14. Of the total FY 2013/14 expenditures, NPR 522.02 million is yet to be transferred to the GON treasury. NPR 2,000.80 million (equivalent to USD 20.30 million) already transferred to GON treasury and payments incurred up to FY 2013/14 is yet to be documented. 30. Total disbursement (including advances) is USD 89.32 million (76.24% of IDA allocated amount). When the Designated Account (DA) balance is factored into the equation, approximately 42% of the allocated funds remain unutilized. IDA Credit 5002 is yet to disburse any funds. VI. Key Issues in Implementation 31. It was mentioned before that key issues were mainly linked to the roadworks’ implementation pace and the completion of remaining institutional strengthening component actions. The actions with the target completion dates that are crucial in achieving project’s objectives are provided below. i. All the incomplete roadwork contracts (total 14 in number; 11 upgrading contracts of Khidkijyula-Manma-Jumla Road corridor and three flood-damaged contracts of Khodpe- Chainpur and Gokuleshwor-Darchula roads) need to be completed by March, 2015; ii. The periodic maintenance contacts’ pace of implementation, including FY 2013/14 contacts that are fully financed by Roads Board Nepal, needs to be accelerated so that RSDP target of 2,550km is achieved latest by June, 2015. Particular attention needs to be paid to two FY 2011/12 and seven FY 2012/13 non-performing or slow-performing contracts; and iii. The consultants’ selection process for developing road inventory software and road inventory data collection on sample roads needs to be completed by October, 2014. RSDP should make every effort to complete activities with regard to this particular contract latest by April, 2015. VII. Proposed timing and focus of the Next Review 32. The next review will be held in end-January, 2015. The review will focus on: (i) reviewing and assessing the project status and to identify the key implementation issues; (ii) determining the status of the actions agreed during this review; and (iii) identifying and agreeing on actions that will be necessary for achieving project objectives. The proposed review will be an important one given that it will potentially be the last but one review before the project closes on end-June, 2015.
7
ANNEXES Annex 1a Implementation Review Team
1. Annu Rajbhandari, Environmental Specialist 2. Bibash Shrestha, Team Assistant 3. Dhruba Raj Regmi, Consultant (Capacity Development) 4. Drona Raj Ghimire, Environmental Specialist 5. Durga Prasad Khatri (KC), Consultant (Roads) 6. Farhad Ahmed, Sr. Transport Specialist & Task Team Leader 7. Parthapriya Ghosh, Sr. Social Development Specialist 8. Pradeep Shrestha, Consultant (FM) 9. Ramesh Raj Bista, Procurement Specialist 10. Sachin Upadhaya, Social Development Specialist (Consultant) 11. Shambhu Uprety, Procurement Specialist 12. Shibani Pandey, Social Development Associate 13. Shubu Thapa, Professional Associate 14. Yogesh Malla, Financial Management Specialist
Annex P-1
Annex 1b List of Persons Met
# Name Position
Ministry of Physical Infrastructure and Transport (MoPIT) 1. Mr. Tulasi Prasad Sitaula Secretary 2. Mr. Bishnu Om Bade Joint Secretary Department of Roads (DoR) 1. Mr. Devendra Karki Director General 2. Mr. Sanjaya Kumar Shrestha Program Coordinator/ Deputy Director General 3. Mr. Ajay Mull Project Coordinator, RSDP 4. Mr. Rupak Rajbhandari Project Coordinator, RSDP 5. Mr. Daya Kant Jha Regional Director, Central Road Directorate 6. Mr. Shiva Prasad Nepal Unit Chief, GESU 7. Mr. Aman Chitrakar Unit Chief, Mechanical Training Center 8. Mr. Ghanashyam Gautam Unit Chief, RSSDU 9. Mr. Krishna Prasad Bhandari Unit Chief, RTU 10. Mr. Umesh Bindu Shrestha Unit Chief, HMIS and Central Road Laboratory 11. Ms. Meera Joshi Environmental Specialist 12. Ms. Rama Shrestha Sociologist 13. Mr. Rajan Man Shrestha Senior Divisional Engineer 14. Ms. Radhika Prajapati Shrestha Engineer, GESU 15. Ms. Sabina Ranabhat Engineer 16. Mr. Guru Prasad Adhikari Engineer 17. Mr. Chhabi Lal Paudel Engineer, RSDP 18. Mr. Govinda Khadka Engineer, KMJ Road 19. Mr. Surya Prasad Dhakal Residential Engineer, SKM & TSD Road 20. Mr. Ishwari Prasad Khatiwada Social Mobilizer, KMJ Road 21. Mr. Puskar Regmi Resident Engineer, KMJ Road 22. Mr. Binod Kumar Chaudhary Quality Control Engineer, KMJ Road 23. Mr. Pravin Thapa Assistant Resident Engineer, KMJ Road Deputy Team leader, RSDP, consultant Office, 24. Mr. Y.N. Yadav Kohalpur Senior Material and Payment Engineer / Consultant 25. Mr. Basanta Lal Shrestha Office Kohalpur, RSDP Social Development Specialist, RSDP, Consultant 26. Mr. Chinta Mani Sharma Office Kohalpur Environmental Specialist, RSDP, Consultant office 27. Mr. Sahas Nath Adhikari Kohalpur
Annex P-2
28. Mr. Dilip Joshi FM Consultant, RSDP 29. Mr. Shir Bahadur Ghimire PIC , KMJ Road 30. Mr. Mukti Nath Regmi Account Officer 31. Mr. Tara Puri Resident Engineer, KMJ Road 32. Mr. Jalendra Yadav Assistant Resident Manager, KMJ Road 33. Mr. Subhas Chandra Ghimire Former Social Mobilizer/ Consultant SM Road 34. Ms. Iva Giri Computer Operator Roads Board Nepal (RBN) 1. Mr. Ramesh Nath Bastola Executive Director 2. Mr. Sagar Gnawali Technical Director National Vigilance Center (NVC) 1. Mr. Kamal Raj Shrestha Senior Divisional Engineer M/s Tundi Chanda and Basanta JV 1. Mr. Surendra Bahadur Pal Contract Manager M/s Lumbini Builders Rajendra JV 1. Mr. Basundhara Kumar Bhatta Contract Manager M/s MK Anak JV 1 Mr. Yubaraj Bhattarai Lab Technician M/s Rasuwa – Himdung-Thokar JV 1. Mr. Tej Kumar Dhakal Contractor’s Representative M/s Tundi –Nagarjun JV 1 Mr. Janardan Bhandari Deputy Contract Manager M/S Bajraguru_Diwa JV 1 Mr. Binod K. Gautam Contract Manager
Annex P-3
Annex 2 ROAD SECTOR DEVELOPMENT PROJECT Progress on the Achievement of Results Implementation Review September20- 31, 2014
PDO Project Outcome Progress Till Date (August 2014) Remarks Indicators (i) To provide 6 percent increase in A GIS analysis with the potential residents of population in project changes in a post-project situation beneficiary districts districts to have all has been conducted. The results of with all season road season road access the analysis show that the increase access thereby within 20 minutes would be in region of 6% reducing travel time walking distance (in and improving eight project districts) access to economic 35 percent decrease in An October-2011Socio-Economic centers and social journey times to key Impact Study shows the following services. economic centers in results: the project area 45 percent decrease in journey times to key economic centers 25 percent decrease in (major market) in the project area. journey times to key 44 percent decrease in journey social services in the times to key social services in the project area project area Reduce the percentage 11.27 % of black-top road in poor of black-top SRN in condition (report November 2012) poor condition to 15 percent Intermediate Intermediate Outcomes Outcome Indicators Road Development: Component I (i) Targeted SRN is all 100 percent of 700km of 586.50km road length (319.00km road weather sealed gravel target roads receiving length under original project plus 267.5 road upgrading works under AF) has been upgraded (out of which approximately 520.5.km road length upgraded in an Otta –seal standard; 36km DBST; 30km gravel standard) and 290km of Additional Financing has been upgraded. (ii) Sustainable 100 percent of 2550km 1,554km road length (Out of which 450 periodic maintenance of highways received km of original financing and 1104km of of targeted highways periodic maintenance Additional Financing) has been and feeder roads completed. executed No backlog periodic maintenance within the project period. (iii) Road Safety Publication and Road Safety Action Plan has been Action Plan & implementation of approved. physical works actions Implementation of the plan is ongoing
Annex P-4
PDO Project Outcome Progress Till Date (August 2014) Remarks Indicators
Institutional Development: Component II (i) Improved staff HR policy updated and Training activities are being undertaken capacity within DOR 3-year training plan as per the business plan. finalized. Domestic and international training provided for DOR staff as per policy and plan (ii) Capacity building a) Completion of geo- a) Geo-technical assessments carried in Geo-technical, technical assessments, b) out as recommended; b) Site specific Environmental and EMAP and RAP EMAP and RAP monitoring being done Social aspects and compliance monitoring periodically; c) Performance in creating create awareness on and c) performance in awareness among project construction HIV/ AIDS creating awareness workers and road users on HIV/AIDS among project ongoing. construction workers and road users on HIV/AIDS
(iii) DOR IT based Completion of pilot Web based system being adopted for MIS operational installation of wide area FMIS, GRM, CMS network (WAN) in DOR division offices in Kathmandu and satisfactory operation and maintenance of IT based management system (iv) Road asset HDM4 used for bi This indicator will not be achieved as management tools annual road condition envisaged. Procurement of Consulting used for prioritization assessment and Service for Road Inventory Survey and of road maintenance preparation of annual Software Development is in process. and upgrading works maintenance plan Expected to be completed soon. (v) Improved quality Quality monitoring plan The Central Road Lab has been assurance prepared each year and carrying out internal quality audits of quality audit carried out selected roads. Quality assurance has by Central Road Lab been monitored. (vi) Improved RBN Act amended and RBN act has been tabled in the effectiveness of Roads more training and Parliament and under discussion in the Board Nepal logistics provided Parliamentary sub-committee
Government decision to RBN has prepared five year business benchmark salaries to plan (2012-2017), and submitted to the market rates Board. Board has appointed a sub- committee to review the business plan. Human resource development (HRD) plan has been incorporated in RBN business plan (vii) Third party Third party technical Third Party Technical audit of technical audit audit carried out for 20 upgrading and periodic maintenance percent of the project works under RSDP has been carried on works each year the selected contracts.
Annex P-5
Annex 3 Summary Progress of Road Development Component
Upgrading Sub-Component
Original Physical Financial Length Contract Road Name Contract No. Estimated Progress Progress Status (km) Amount (NPR) Cost (NPR) (%) (%) Original Satbanjh-Tripurasundari RSDP/NCB/STJ/01 11.32 90,341,015 63,950,056 100 98 DLC issued Road RSDP/NCB/STJ/02 11.15 92,473,660 76,996,094 100 98 DLC issued DLC issued. Financial progress RSDP/NCB/SG/07 19.00 166,184,140 173,312,973 100 103 > 100% due to price adjustments DLC issued. Financial progress RSDP/NCB/SG/8A 9.70 86,270,440 93,892,775 100 101 > 100% due to price Satbanjh-Gokuleswor Road adjustments DLC issued. Financial progress RSDP/NCB/SG/8B 9.58 81,021,374 70,606,751 100 102 > 100% due to price adjustments RSDP/NCB/SG/16A 8.72 149,873,405 107,323,879 100 99 DLC issued RSDP/NCB/SG/16B 5.97 61,166,637 45,248,327 100 98 DLC issued DLC issued. Financial progress RSDP/NCB/KJC/09 19.90 183,861,969 182,719,819 100 101 > 100% due to price adjustments RSDP/NCB/KJC/10A 10.20 10,795,083 83,211,467 100 100 DLC issued Khodpe-Bajhang Road DLC issued. Financial progress RSDP/NCB/KJC/10B 9.80 81,396,150 68,019,339 100 102 > 100% due to price adjustments RSDP/NCB/KJC/11A(Re) 10.00 108,062,284 89,625,994 100 99 DLC issued RSDP/NCB/KJC/11B(Re) 10.42 125,004,162 110,566,198 100 98 DLC issued RSDP/NCB/SKM/3A(Re) 21.70 82,989,690 79,256,357 100 100 DLC issued Surkhet-KhidkijyulaRoad RSDP/NCB/SKM/3B(Re) 22.26 114,440,390 106,909,396 100 100 DLC issued
Annex P-6
Original Physical Financial Length Contract Road Name Contract No. Estimated Progress Progress Status (km) Amount (NPR) Cost (NPR) (%) (%) RSDP/NCB/SKM/4 28.84 175,299,702 165,213,597 100 100 DLC issued RSDP/NCB/SKM/5A(Re) 13.40 83,897,217 90,345,941 100 100 DLC issued RSDP/NCB/SKM/5B(Re) 13.90 98,056,491 104,495,004 100 100 DLC issued DLC issued. Financial progress RSDP/NCB/SKM/6A(Re) 14.00 102,782,543 92,441,613 100 101 >100% due to price adjustments RSDP/NCB/SKM/6B(Re) 12.34 109,764,476 99,602,606 100 100 DLC issued. RSDP/NCB/TSD/12 8.22 72,829,511 72,564,694 100 100 DLC issued Tallodhungeswor-Dailekh RSDP/NCB/TSD/13 11.86 84,075,182 87,707,608 100 98 DLC issued Road RSDP/NCB/TSD/14 11.79 71,936,603 74,408,241 100 100 DLC issued RSDP/NCB/TSD/15(Re) 0.87 15,630,080 18,091,498 100 97 DLC issued Total (Original) 294.94 2,248,152,204 2,156,510,227 Additional Financing RSDPAF-W-UP-ICB-GD- Completed &TOC has been 18.50 176,216,312 149,503,916.63 100.00 97.00 1A issued. RSDPAF-W-UP-ICB-GD- Completed &TOC has been 13.50 178,187,823 155268243.82 100.00 98.00 Gokuleshwor- Darchula 1B issued. Road RSDPAF-W-UP-ICB-GD- Completed &TOC has been 15.00 174,197,414 170,330,855.95 100.00 80.00 2A issued. RSDPAF-W-UP-ICB-GD- Completed &TOC has been 25.00 195,010,653 187,408,993.37 100.00 90.00 2B issued. RSDPAF-W-UP-ICB-KC- Completed &TOC has been 15.60 179,599,471 177817830.65 100.00 98.00 3A issued. RSDPAF-W-UP-ICB-KC- Completed &TOC has been Khodpe- Chainpur Road 15.50 166,344,499 141636604.83 100.00 99.00 3B issued. RSDPAF-W-UP-ICB-KC- Completed &TOC has been 15.18 162,962,092 148787083.05 100.00 97.00 3C issued. Ongoing;Expected to be RSDPAF-W-UP-ICB-SM-4A 22.85 177,666,823 164664503.15 89.62 74.31 Sitalpati-Musikot Road completed by October, 2014. RSDPAF-W-UP-ICB-SM- 22.5 184,782,778 177805891.83 100.00 100.00 Completed &TOC has been
Annex P-7
Original Physical Financial Length Contract Road Name Contract No. Estimated Progress Progress Status (km) Amount (NPR) Cost (NPR) (%) (%) 4B issued. RSDPAF-W-UP-ICB-SM- Completed &TOC has been 19.5 188,416,632 177182973.40 100.00 102.00 4C issued. RSDPAF-W-UP-ICB-SM- Completed &TOC has been 20.62 194,709,531 175680142.04 100.00 103.00 4D issued. RSDPAF-W-UP-ICB-CJ- Completed &TOC has been 20.00 151,058,590 132670992.13 100.00 100.00 5A issued. RSDPAF-W-UP-ICB-CJ- Completed &TOC has been 24.60 171,945,318 153085863.56 100.00 100.00 5B issued. Chhinchu-Jajarkot Road RSDPAF-W-UP-ICB-CJ- Completed &TOC has been 16.00 194,166,098 171097855.44 100.00 94.00 5C issued. RSDPAF-W-UP-ICB-CJ- Completed & is under DLP 20.01 196,620,004 180603675.67 100.00 103.00 5D Ongoing and unsatisfactory RSDPAF-W-UP-ICB-KJ- progress. DOR has forfeited 14.56 193,595,644 177835220.66 55.38 43.66 6A APG and fresh commitment for completion is April, 2015. Ongoing and unsatisfactory RSDPAF-W-UP-ICB-KJ- 13.66 193,198,765 151484252.58 54.91 46.72 progress. Fresh commitment is 6B Khidkijyula-Jumla Road to complete by April, 2015. Ongoing and unsatisfactory RSDPAF-W-UP-ICB-KJ- progress. DOR has forfeited 14.00 194,380,592 161769212.58 53.15 47.84 6C APG and fresh commitment for completion is April, 2015. Ongoing and unsatisfactory RSDPAF-W-UP-ICB-KJ- progress. DOR has forfeited 12.00 198,232,868 168510483.52 54.80 45.23 6D APG and fresh commitment for completion is April, 2015. Ongoing and unsatisfactory RSDPAF-W-UP-ICB-KJ- 12.00 182,746,724 173926358.99 60.57 53.06 progress. Fresh commitment is 7A Khidkijyula-Jumla Road to complete by March, 2015. RSDPAF-W-UP-ICB-KJ- Ongoing and unsatisfactory 14.00 201,686,219 190636297.99 60.02 51.50 7B progress. DOR has forfeited
Annex P-8
Original Physical Financial Length Contract Road Name Contract No. Estimated Progress Progress Status (km) Amount (NPR) Cost (NPR) (%) (%) APG and fresh commitment is to complete by March, 2015. Ongoing and unsatisfactory RSDPAF-W-UP-ICB-KJ- progress. DOR has forfeited 14.00 194,613,809 170082026.41 51.69 46.65 7C APG and fresh commitment is to complete by April, 2015. Ongoing and moderately RSDPAF-W-UP-ICB-KJ- unsatisfactory progress and 15.98 193,611,531.00 186319353.81 73.96 58.75 7D expected to complete by March, 2015 RSDPAF-W-UP-ICB- Ongoing and completion may 18.61 240,159,643.05 177,109,997.43 47.50 34.92 SKM-8A (Re) go up to March, 2015 Monsoon-damaged RSDPAF-W-UP-ICB- Ongoing and completion may 13.21 144,915,923.91 101,891,581.33 44.56 34.84 Sections TSD-8B (Re) go up to March, 2015 RSDPAF-W-UP-NCB-GD- Contractor has mobilized at 56.00 121172634.32 85875948.95 - - 2013 Monsoon damaged MD-1 site works in Baitadi-Darchula RSDPAF-W-UP-NCB-GD- Contractor has mobilized at 16.00 117293262.7 92003892.17 - - and Khodpe-Chainpur MD-2 site (Bajhang) Roads RSDPAF-W-UP-NCB-KC- Contractor has mobilized at 46.28 145518647.07 98073014.59 - - MD-3 site Notes: DLC – Defect Liability Certificate; DLP – Defects Liability Period; TOC – Taking-over Certificate; APG – Advance Payment Guarantee Emergency Maintenance (Monsoon damages) Physical Financial Length Estimated cost Contract Road Name Contract No. Progress Progress Status (km) (NPR) Amount (NPR) (%) (%) Surkhet- RSDP-NCB-MD-SKM-01 28.84 50,384,491 33,796,011 100 98 DLC issued Khidkijyula Road RSDP-NCB-MD-SKM-02 27.30 69,925,800 40,883,833 100 99 DLC issued RSDP-NCB-MD-SKM-03 26.34 44,692,326 29,329,997 100 99 DLC issued Tallodhungeswor- RSDP-NCB-MD-TSD-04 27.51 67,505,773 49,184,230 100 98 DLC issued Dailekh Road
Annex P-9
Khodpe-Jhota- RSDP-NCB-MD-KJC-05 39.90 43,434,522 29,114,916 100 89 DLC issued Chainpur Road Satbanjh- Tripurasundari RSDP-NCB-MD-BD-06 60.78 31,406,234 21,698,798 100 98 DLC issued Road and Periodic Maintenance Sub-Component Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) RSDP Original (First Year) Nagarjun-Tandi RSDP-FYPM-NT-NCB-01 9.78 16,850,313 17,575,983 100 87 Completed Pipalbot-Naubise-Simle RSDP-FYPM-PNS-NCB-02 21.64 78,629,437 68,380,328 100 92 Completed Mugling Bridge-Anbukhaireni- RSDP-FYPM-MAG-NCB-03 31.91 45,320,309 36,403,630 100 93 Completed Gorkha Butwal-Kothi RSDP-FYPM-BK-NCB-04 22.54 31,001,373 23,958,949 100 90 Completed Hetauda-Pathlaiya-Birgunj- RSDP-FYPM-HPK-NCB-05 25.51 111,444,228 90,991,011 100 97 Completed Kaliya Biratnagar-Duhabi-Itahari RSDP-FYPM-BDI-NCB-06 23.46 48,311,435 41,141,451 100 94 Completed Kakarbhitta-Mawa RSDP-FYPM-KM-NCB-08 20.98 33,017,036 29,505,493 100 86 Completed RSDP Original (Second and Third Year) Fikkal-Pashupatinagar, FikKal- RSDP-STYPM-NCB-01 36.86 50,888,482 50,389,193 100 90 DLP Maikhola, Charali-Jamunabari Itahari-Dharan, Duhabi-Itahari RSDP-STYPM-NCB-02 36.62 59,462,186 50,122,681 100 86 Completed Bhedatar-Mughat-Hile RSDP-STYPM-NCB-03 22.38 33,709,362 29,952,755 100 90 Completed Chalnedhunga-Khawa, Hanumante-Sangha,Chovar- RSDP-STYPM-NCB-04(Re) 39.64 50,140,541 44,035,619 85 67 Completed Dashinkali, Mawa-Mugling- Mugling Bridge Tistung District Boarder, Gandak Canal-Junction Old RSDP-STYPM-NCB-05 41.10 52,192,564 44,575,667 100 95 Completed Alignment, Dhanushadham- Janakpur
Annex P-10
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) Aanbukhaireni-Dumre&Kotre- RSDP-STYPM-NCB-06 36.58 40,693,019 29,817,620 100 88 Completed Pokhara Tansen-Kaligandaki& MRM- Sakura, Bhairawa Municipality RSDP-STYPM-NCB-07 38.06 49,641,193 38,404,030 100 98 Completed of Siddartha Highway Nepalgunj- Kohalpur&NuwariKhola- RSDP-STYPM-NCB-08(Re) 21.38 42,584,745 35,420,001 100 70 Completed Surkhet Budar-Gaira RSDP-STYPM-NCB-09 22.08 25,674,247 19,961,480 100 89 Completed RSDP - Additional Financing (First-year Periodic Maintenance)
Mechi Highway (Chihanedanda RSDPAF-W-FYPM-NCB-ER- 23.56 34,146,861 25,382,209 20 10 Contract Terminated to Fikkal ) Ilam-1A
Mechi Highway (Chureghanti RSDPAF-W-FYPM-NCB-ER- 32.14 46,599,131 34,172,940 11 10 Contract Terminated to Ranke ) Ilam-1B Birtamod- Chandragadhi Road RSDPAF-W-FYPM-NCB-ER- &Mechi Highway Charali – 26.31 39,464,911 29,741,355 100 99 Completed Damak-2A Buddhabare RSDPAF-W-FYPM-NCB-ER- East West Highway (MRM) 21.00 35,699,256 26,039,225 100 98 Completed Damak-2B Inaruwa-Kaptangunj-Sahebgunj RSDPAF-W-FYPM-NCB-ER- 7.00 10,499,402 8,271,906 100 90 Completed Road Biratnagar-2C RSDPAF-W-FYPM-NCB-CR- ARM (Lamidanda-Dolalghat) 13.75 32,920,149 23,518,992 100 90 Completed Bhaktapur-1A Banepa –Punyamata- Panauti RSDPAF-W-FYPM-NCB-CR- Road, Sallaghari – Duwakot 25.32 39,232,329 25,915,491 100 95 Completed Bhaktapur-1B Road, &KhawaLamidanda, Galtchi Junction- Trishuli RSDPAF-W-FYPM-NCB-CR- 44.55 87,686,296 73,125,044 100 96 Completed Bridge –MawaKhola, Bharatpur-2A RSDPAF-W-FYPM-NCB-CR- Mungling- Narayanghat Road, 15.10 108,970,825 84,742,663 100 100 Completed Bharatpur-2B Lamidanda-Bhainse , Palung- RSDPAF-W-FYPM-NCB-CR- 26.22 50,552,339 37,407,202 100 93 Completed
Annex P-11
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) Symbhanjyang , Tistung Hetauda-3A (Kunchal)- Palung Bhaise-Bhimphedi and Bhaise- RSDPAF-W-FYPM-NCB-CR- 20.00 27,542,885 19,707,512 100 92 Completed Samari Hetauda-3B RSDPAF-W-FYPM-NCB-CR- Bardibas-Jaleshwor Road 13.70 35,341,650 17,050,548 100 75 Completed Janakpur-3C RSDPAF-W-FYPM-NCB-CR- Kakani- Tandi, 23.53 36,709,621 27,475,739 100 96 Completed Nuwakot-4A Banepa-Sindhuli-Bardibas RSDPAF-W-FYPM-NCB-CR- 18.00 31,053,257 23,868,009 100 70 Completed Road, Banepa-Sindhuli-4B Banepa-Sindhuli-Bardibas RSDPAF-W-FYPM-NCB-CR- 21.60 35,997,626 20,691,423 100 88 Completed Road, Banepa-Sindhuli-4C Prithvi Highway (Byas Ongoing Municipality Border-Kotre) RSDPAF-W-FYPM-NCB- DOR has initiated 17.83 24,851,240 19,318,413 78 75 Dumre-BesisaharRoad (District WR-Damauli-1A contractual actions for Boundary -Besisahar) slow progress. M.R.M Chandrauta-Dhankhola Road & M.R.M Chandrauta- RSDPAF-W-FYPM-NCB- 30.05 45,132,865 33,027,889 100 100 Completed Bahadurgunj-Krishnanagar WR-Shivapur-1B Road West Highway (i. Narayeni Bridge-Tiger mountain RSDPAF-W-FYPM-NCB- 30.91 39,879,559 27,775,422 100 100 Completed junction, ii. Tiger mountain WR-Butwal-2A junction-Arunkhola section East-West Highway (ArunKhola- Bardaghat&Sukaura-Butwal RSDPAF-W-FYPM-NCB- 24.93 47,622,063 34,474,680 100 100 Completed and Siddharth Highway And WR-Butwal-Palpa-2B BartungTansenRidiTamghas Road Pokhara- Baglung Road RSDPAF-W-FYPM-NCB- (Yamdi Bridge -Sandh Bridge 41.84 67,083,199 51,354,654 100 100 Completed WR-Pokhara-3A Sector)and PokharaSarankot
Annex P-12
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) Road Pokhara- Baglung Road (Sandh RSDPAF-W-FYPM-NCB- Bridge -Kaligandaki Bridge 24.11 34,932,624 26,905,162 100 100 Completed WR-Pokhara-3B Sector) Siddhartha Highway ( Walling -Syanja Sector)and Siddartha RSDPAF-W-FYPM-NCB- 39.71 66,623,745 48,688,645 100 99.4 Completed Highway ( Kuvinde - WR-Pokhara-3C Pokharamun_bdr Sector) East West Highway RSDPAF-W-FYPM-NCB- 38.90 58,103,246 37,658,017 100 100 Completed (DhanKhola to Lamahi ) MWR-Dang-1A Nepalgunj – Gulariya Feeder RSDPAF-W-FYPM-NCB- 35.22 75,855,534 44,665,271 100 95 Completed Road MWR-Nepalgunj-1B Mohan to RSDPAF-W-FYPM-NCB- Boradandi&Godawari to 61.10 51,159,692 36,334,579 100 94 Completed FWR-Mahendranagar-1A Faltude Mahakali Highway (Faltude- RSDPAF-W-FYPM-NCB- 42.20 49,815,624 36,570,913 100 100 Completed Budar&Gaira -Syaule) FWR-Doti-1B Total Length 718.58 RSDP Additional Financing(Second-year Periodic Maintenance) Birtamod (MRM)-Sanischare- RSDPAF-W-SYPM-NCB-ER- 12.16 19,447,706.52 14,638,742.3 100 100 Completed Budhbare Damak-1A(Re) Fikkal-Maikhola, Ranke- RSDPAF-W-SYPM-NCB-ER- 26.03 42,947,715.90 29,633,333.57 14 10 Contract terminated Phidim Ilam-1B Base Camp-Bhedetar, Urlabari (MRM)-AambariChowk, RSDPAF-W-SYPM-NCB-ER- 30.29 49,154,537.04 33,215,719.46 100 100 Completed AambariChowk-Bardanga, Biratnagar-2A Dharan-Chatara-Barahachhetra RSDPAF-W-SYPM-NCB-ER- Mulghat-PatleKhola 8.50 18,362,526.83 14,377,620.52 100 100 Completed Dhankuta-2B Chauraharwa-Mirchaiya, RSDPAF-W-SYPM-NCB-ER- Siswari Bridge-Cement 26.77 35,748,205.11 27,942,123.38 100 100 Completed Lahan-3A Factory, Kanchanpur-Fattepur Army Camp-Nagarkot, RSDPAF-W-SYPM-NCB-CR- 18.00 28,800,422.69 25,851,604.72 100 100 Completed
Annex P-13
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) Panchkhal(ARM)- Bhaktapur-1A PalanchowkBhagawati, LankuriBhanjhyang-Panauti- Namobuddha-DSRM, Bakhandol (ARM)-Bogatigaon Sinamangal-Manahora-Thimi- Sallaghari, Kausaltar-Balkot- Sirutar-Biruwa, Thimi(ARM)- RSDPAF-W-SYPM-NCB-CR- 9.59 40,858,635.95 38,062,878.42 100 100 Completed Bode-Karkigaun, Bhaktapur-1B Chyamasingh-Amaldol, Amaldol_nala-Banepa Sopyang District Boarder- Ongoing. Naubise, Naubise-Galchi, RSDPAF-W-SYPM-NCB-CR- DRO has warned the Aanptari-Devghat, 41.99 57,665,618.83 40,764,270.65 70 60 Bharatpur-2A contractor for delayed Malekhu_Dhadingbesi, progress Bharatpur bypass RSDPAF-W-SYPM-NCB-CR- Thulokh- Kalanki 7.68 1,190,244.22 11,199,101.17 100 73 Completed Nuwakot-2B Hetauda-Samari, lamidanda- Ongoing. Symbhanjhyang, RSDPAF-W-SYPM-NCB-CR- DRO has warned the 27.93 56,305,244.15 39,306,983.90 31 Syambhangjhyang-Palung, Hetauda-3A 35 contractor for slow Palung-Tistung progress Ongoing. Dharapani(MRM)- RSDPAF-W-SYPM-NCB-CR- DRO has warned the Dhanushadham-Janakpur, 27.00 56,685,051.42 35,066,278.54 65 60 Janakpur-3B contractor for delayed Bardibas(MRM)-Jaleshwor progress Lamosangu-Ningaledanda, RSDPAF-W-SYPM-NCB-CR- 52.00 62,399,391.61 43,473,065.07 100 100 Completed Ningaledanda-Charikot Charikot-4A Ongoing. RSDPAF-W-SYPM-NCB-CR- DRO has warned the Sindhuli-Khurkot 12.50 22,277,737.42 21,267,886.51 40 30 Banepa-Sindhuli-4B contractor for slow progress Peeplamod-Naghdhunga, RSDPAF-W-SYPM-NCB-CR- Kalanki-Tripureshwor, 7.85 51,102,059.88 48,627,170.13 100 100 Completed Kathmandu-5A Tripureshwor-Balaju, Balaju-
Annex P-14
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) Balaju Bypass, Naghdhunga- Tankwshwor Baniyatar-Samakhushi- RSDPAF-W-SYPM-NCB-CR- Lainchor, Chhuchepati- 8.70 50,187,336.92 48,074,474.56 100 100 Completed Kathmandu-5B Mahankal-Kapan-Dandagaon Satdobato-Karmanas Bridge, Karmanas Bridge-Godavari,
Godavari-Botanical Garden RSDPAF-W-SYPM-NCB-CR- 13.78 37,236,000.00 35,410,691.72 100 100 Completed Junction, Thimi-Lokanthali- Lalitpur-6A
Tikathali-Manohara, Balkhu- Satdobato-Manohara Gwarko-Lubhu, Lubhu- RSDPAF-W-SYPM-NCB-CR- 8.72 50,576,000.00 37,819,288.61 100 100 Completed Lamatar Lalitpur-6B Narayani Bridge-Junction, RSDPAF-W-SYPM-NCB- Bardaghat-Pratappur, 33.38 31,998,356.81 34,575,403.83 100 100 Completed WR-Butwal-1A Bardaghat-Pratapur Gorusinghe-Chanauta, RSDPAF-W-SYPM-NCB- Patharkot-Kapilvastu district 32.81 49,214,144.77 38,042,922.96 100 100 Completed WR-Shivapur-1B border-ThadaJungen Bartung-Batasedanda-Harthok, RSDPAF-W-SYPM-NCB- 22.61 36,171,631.79 32,225,241 100 100 Completed Ghumti-Tamghas WR-Palpa-2A(Re) Kotre-BijayapurKhola, RSDPAF-W-SYPM-NCB- Kaligandaki-Waling, Pokhara- 39.09 62,125,818.08 46,668,467.77 100 100 Completed WR-Pokhara-2B PrithibiChowk Dumre-Muse Khola, Dumre- RSDPAF-W-SYPM-NCB- Bandipur, Khairenitar-Bhimad- 17.78 24,419,932.10 25,104,756.87 100 100 Completed WR-Damauli-2C Ghumarighat Lamahi-Ameliya. Lamahi- RSDPAF-W-SYPM-NCB- Tribhuvannagar Municipality 30.00 59,998,854.74 43,121,658.57 100 100 Completed MWR-Dang-1A boundry Shiva Khola-KhaireKhola, RSDPAF-W-SYPM-NCB- 45.62 82,097,222.18 54,925,635.41 100 95 Completed KhairiKhola-Kohalpur MWR-Nepalgunj-1B Borandandi-Attariya, Attariya- RSDPAF-W-SYPM-NCB- 14.33 21,472,426.82 15,525,786.50 100 100 Completed Godavari Bridge FWR-Mahendranagar-1A
Annex P-15
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) Ongoing. Syaule-Bhalumara, Syaule RSDPAF-W-SYPM-NCB- DRO has warned the Bazar-Korayal, Silgadhi-Dist. 41.89 69,037,250.92 64,386,241.60 65 40 FWR-Doti-1B contractor for delayed Boarder progress Ongoing. Anarkholi-Khodpe, Khodpe- RSDPAF-W-SYPM-NCB- DRO has warned the 30.41 39,509,426.14 35,072,341.99 85 85 Patan FWR-Baitadi-1C contractor for delayed progress Total Length 647.01 RSDP Additional Financing(Third-year Periodic Maintenance) Mechi Highway (Ho7), Ranke- Ongoing RSDPAF-W-TYPM-NCB-ER- Phidim Sector (Chainage 15.36 30,717,968.55 22,753,990.86 10 10 DOR has assured Ilam-1A 166+200km to 181+560km) oftakingurgent action. Damak (MRM) – Beldangi Ongoing RSDPAF-W-TYPM-NCB-ER- Refugee Camp Road (Ch. 7.00 18,680,209.49 13,238,144.08 35 30 DOR has assured Damak-1B 0+000km to 7+000km) oftakingurgent action. Mawa – Harichamode Road (Ch: 58+000km to 65+000km) RSDPAF-W-TYPM-NCB-ER- & Rani (IB) – Kanchanbari 12.20 46,108,754.04 30,327,765.41 80 80 Ongoing Biratnagar-1C Road (Ch. 0+000km to 5+200km) Mirchaiya – Kamala (H0119, Ch. 223+920km to RSDPAF-W-TYPM-NCB-ER- 237+240km) and Chauharwa – 31.53 77,523,426.17 46,250,495.97 70 70 Ongoing Lahan-2A (Re) Siraha (F00501, Ch. 0+000km to 18+210km) Jyamire (District Border)- RSDPAF-W-TYPM-NCB-ER- Katari Road (F05202,km 7+000 20.00 49,777,411.30 34,210,529.19 70 70 Ongoing Lahan-2B tokm 27+000)
Nagdhunga – Kalanki (Ring RSDPAF-W-TYPM-NCB-CR- 4.50 31,679,337.97 45 43 Ongoing Road) Kathmandu-3A 31,679,337.97 Nagarjun - ThuloKhola, RSDPAF-W-TYPM-NCB-CR- Ongoing 24.40 99,506,916.02 85,669,991.47 20 20 Halchow- Narayanthan Kathmandu-3B DOR has assured of
Annex P-16
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) Balaju Nepal Sangla Bazar taking urgent action. Jayanepal – Thapathali Kalimati – SitapailaJadibuti – Pepsikola – ManoharaThimi Bhaktapur –Army Camp Sinamangal – Manohara – Thimi – Sallaghari RSDPAF-W-TYPM-NCB-CR- Panchkhal – 11.60 58,006,045.16 45,248,212.03 55 54 Ongoing Bhaktapur-5A PalanchokBhagawati Sallaghari – Hanumante Culvert Barabise – Kodari, Barabise – Kodary, RSDPAF-W-TYPM-NCB-CR- 40.79 69,940,380.14 53,219,271.62 35 34 Ongoing Dolalghat – Lamusangu – Charikot-5B barasise Ramnagar – Mugling, RSDPAF-W-TYPM-NCB-CR- Mawakhola – Mugling 35.16 81,778,094.86 63,760,520.91 65 53 Ongoing Bharatpur-6A Bharatpur – Meghauli Airport Tadi – Gangate, Tadi – Labdhu RSDPAF-W-TYPM-NCB-CR- – Samundratar – 11.00 17,591,605.26 16,739,006.75 100 95 Completed Nuwakot-6B Golphubhanjyang Jitpur- Pathlaiya, Bhimphedi – RSDPAF-W-TYPM-NCB-CR- 21.80 40,415.198.10 26,536,312.29 55 49 Ongoing Kulekhani Hetauda-7A Bardibas – Jaleshwor, Ongoing RSDPAF-W-TYPM-NCB-CR- Dharapani – Dhanusadham – 9.00 19,476,143.60 11,716,408.67 10 10 DOR has assured of Janakpur-7B Janakpur taking urgent action. Surajpura – Harpur Border, Butwal Municipality Boundary – Milanchok, Mahendra Park- RSDPAF-W-TYPM-NCB- ChidiyaKhola, Bardaghat – 24.19 37,898,760.03 26,654,494.24 90 85 Ongoing WR-Butwal-8A Sunwal Mahakhola – Sukoura, Sunwal – Mahakhola Gorusinghe – Patharkot, RSDPAF-W-TYPM-NCB- 43.32 77,973,678.52 58,746,637.69 60 55 Ongoing AngureGhumti – WR-Shivapur-8B (Re)
Annex P-17
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) Sandhakharkka ThadaJukena- AngureGhumti, ThadaJukena- AngureGhumti Damauli – Jyamiretar (Byass RSDPAF-W-TYPM-NCB- Marg) (Ch. 0+000km to 8.73 17,400,000.00 12,029,306.56 95 85 Ongoing WR-Damauli-9A 8+730km) Syangja – Kuvinde Road (Ch. RSDPAF-W-TYPM-NCB- 41,195,951.76 18.84 27,051,530.45 95 85 Ongoing 148+165km to 167+000km) WR-Pokhara-9B Harthok – Ridi Bridge (Ch. Ongoing 15+480km to 35+660km) and RSDPAF-W-TYPM-NCB- 52.98 74,816,593.19 35 30 DOR has assured of Ridi Bridge – Ghumti (Ch. WR-Palpa-9C 102,499,356.70 taking urgent action. 65+660km to 68+460km) RSDPAF-W-TYPM-NCB- KhairiKhola – Kohalpur 23.00 50,849,394.38 32118716.59 65 35 Ongoing MWR-Nepalgunj-10A (Re) Mahakali Highway (H14) Patan RSDPAF-W-TYPM-NCB- – Satbanjh (Ch. 184+170km to 16.59 28,850,426.09 25,531,350.52 100 95 Completed FWR-Baitadi-11A 200+760km) Mahakali Highway (Ch. 147+360km to 153+800km ); Seti Highway, Syaule – Korayal (Ch. 12+000km to
25+000km) and Silgadhi – RSDPAF-W-TYPM-NCB- Ongoing 45.93 102,843,829.54 95,459,387.71 55 30 Sanfe Road, Silgadhi – FWR-Doti-11B
Chaukhutte Bazar (Ch 14+510km to 41+000Km ) &Chaukhutte Bazar – Sanfe (Ch. 41+000km to 51+000km) Mahendra Highway, BoradadiSukhhadChoraha –
Attariya (Ch. 957+400km to RSDPAF-W-TYPM-NCB- 44.18 76,115,015.54 57,294,499.16 65 60 Ongoing 967+500km) &Junga – FWR-Mahendranagar-11C
SukhadChoraha (Ch. 915+230Km to 949+310km) Total Length 522.10
Annex P-18
Road Safety (Physical Works) Length Estimated cost (m Contract Physical Financial Road Name Contract No. Comments (km) NPR) Amount Progress (%) Progress (%) RS-NCB-RTU- Kath Valley (Pelican Signals) - 8,787,346.94 8,781,550.92 100 100 Completed 2 3/RSDP/RTU PRM/MN/KT ( Safety Barrier) 195 5,800,012.00 4,852,281.92 100 100 Completed 10/11 PRM (Construction Of Bus Lay 4/RSDP/RTU 125 12,011,571.00 9,968,613.21 100 100 Completed Bys) 10/11 Chabahil (Construction Of Bus Lay 5/RSDP/RTU - 3,108,590.00 1,798.136.57 100 100 Completed Bys) 10/11 ARM/KT/MN (Supply & 6/RSDP/RTU 196 1,051,435.00 739,409.85 100 100 Completed Installation of Traffic Signs) 10/11 Kathmandu Valley (Traffic Safety 7/RSDP/RTU - 8,959,220.00 8,181,105.31 100 100 Completed Works) 10/11 Kathmandu Valley(Traffic Safety 8/RSDP/RTU _ 8,870,552.00 8,279,990.25 100 100 Completed Works) 10/11 RS-NCB-RTU- Completed Road Safety Pilot Project 4 2,372,874,90.00 1,373,731.96 100 100 9 Footpath & Bus Lay Bys RS-NCB-RTU- Completed construction (PRM) at dumre- - 10,314,475.61 10,238,648.74 100 100 10 Malekhu
Annex P-19
Annex 4 Summary Status of Institutional Strengthening and Policy Reform Component
There have been significant improvements in the institutional strengthening and policy reform component activities. However, some delays have been observed in the implementation of some activities. The key activities and emerging issues are as follows: Mechanical Training Center (MTC) Two Hydraulic Multi-meters have been procured and associated training has been conducted. For the effective use of the training center, MTC has proposed to procure one Heavy Equipment Operation Simulator with a budget provision of NPR 4 million in this fiscal year. It has been agreed that the procurement document would be ready and make available for the Bank’s review by October end 2014 Mechanical Branch (MB) MB has already procured five supervision and inspection vehicles (double-cabin Pick-ups) to be used by DOR project implementation units. Further, additional two supervision vehicles (one for GESU and one for PCU) and one Bridge Inspection Vehicle also have been procured under the project. DOR has proposed to procure some essential maintenance equipment that will be used in routine and recurrent maintenance of RSDP roads in the far west. It has been agreed that DOR will prepare the procurement document for these equipment and make available for the Bank’s review by October end 2014. Road and Traffic Unit (RTU) The Road Safety Action Plan has been approved by the Government. Until the Road Safety Council is formed, MoPIT has been acting as the Road Safety Council and its Secretariat. DFID, through the Global Road Safety Facility, a Trust Fund, has been supporting the procurement and installation of road safety crash barriers on RSDP roads. The amount allocated for this purpose is approximately $7million. The procurement process has been delayed as it will require fresh bidding due to the submission of incomplete bids by contactors. Under the same funding source, roughly US$ 1million will be used for various activities such as the establishment of Nepal Road Safety Council & Secretariat, Legislations, Capacity Strengthening and Piloting Physical works in Pokhara sub-metropolitan city and one short highway stretch. As agreed in the last review, DOR has initiated the implementation of the road safety awareness training and to conduct road safety campaigns in the vicinity of under construction RSDP roads. The targeted groups include residents living along the road corridors, school children and vehicle drivers in all five road sections that are being upgraded. The Road and Traffic Unit (RTU) will prepare draft terms of reference for consultant for conducting the road safety awareness programs and share with the Bank. It is most likely that the consultant selection process will be concluded by November 2014 and the safety awareness program would follow immediately after appointment of the consultant. Central Road Laboratory (CRL) CRL has procured the Universal Testing Machine (UTM) which will facilitate the testing of large diameter-sized reinforcing steel used in bridges and other structures. However, rates/norms of these tests are yet to be approved by DOR. This has delayed the use of the machine. CRL has proposed a budget of NPR 1 million for this fiscal year for quality assurance activities of RSDP contracts including monitoring of calibration of equipment placed under RSDP contracts. Road Asset Management- Highway Management Information System (HMIS)
Annex P-20
The consultants’ selection process for developing road inventory software and conducting basic road inventory data as sample in the selected roads (Birgunj- Hetauda- Narayanghat- Mugling- Kathmandu- Dhulikhel-Kodari) is yet to be completed. It is expected that the selection process will be completed by the end of October, 2014.Once the software is prepared and the road inventory of road sections is in place, the consultant shall prepare the TOR for next consultants for developing data management system for the entire road network under DOR. Keeping in view of the limited time left for these studies within the project period, it is unlikely that the road inventory development of the entire road network under DOR would be completed within the project period. It was discussed and agreed that the road inventory development of the entire road network under DOR is very crucial for planning of maintenance and rehabilitation of road network and therefore, second phase of road inventory would be continued to carry forward in the next fiscal year and necessary budget for this survey would be provided by the RBN. Consultants appointed for the Mid Term Review of Priority Investment Plan (PIP 2007-16) and Sector Wide Road Program have started the work. The consultants already made presentations on the initial findings. However, the work is yet to be completed, albeit the contact deadline was June 2014. DOR has agreed to expedite the review and to finalize the report by the end of January 2015. Among other activities under HMIS unit, a consultant has been appointed for carrying out condition survey for consecutive two years 2014/2015 and 2015/2016 and DOR has decided to develop policy on road data management with the use of GON funding for both activities. Geo- Environmental and Social Development Unit (GESU) GESU has continued to conduct regular compliance monitoring and preparedness check for the upgrading road contracts. Consultants (social and environmental) have been appointed for the entire project period in order to extend overall support to GESU including compliance monitoring. NPR 10 million has been allocated in 2014/15 fiscal year and with this budget the unit plans to conduct monitoring activities, printing of environmental and social safeguard documents and various training activities including training on land acquisition and slope management. Similarly, external monitoring for environmental and social safeguard on ongoing RSDP upgrading works will be carried out in this fiscal year. Consultant hiring process has been initiated. The Team suggested finalizing such activities and include them in the procurement plan. Road Sector Skill Development Unit (RSSDU) - Human Resource Development DOR has made the RSSDU as the focal unit for carrying out all type of training activities, be they funded by GON or development partners. Out of the total budget allocated for this fiscal year NPR 12 million (WB portion NPR 10 million and GON portion NPR 2 million), various in- country training courses are planned in procurement, contract administration and orientation training to newly appointed engineers. IT and MIS Development A Management Consultant for MIS-IT and an IT Manager (consultant) have been hired to support the unit. E-bidding system is in operation and necessary funding for operation and maintenance will be made from GON sources NPR 3.5 million has been proposed in 2014/2015 under the component which will be used for training of Contract Monitoring System (CMS) and FMS and for the remuneration of MIS-IT and an IT Manager (consultant). Roads Board Nepal (RBN)
Annex P-21
Road Users Satisfaction Survey II (RUSS II) has been completed and disseminated to relevant stakeholders. The report has been made available in the DOR/RBN websites. RBN informed that the Chart of Accounts (COA) has been developed but the software yet to be incorporated in the report. According to RBN, the consultant has not been able to incorporate the software in the report due to limited technical manpower available in the market. A budget of NPR 3.0 million has been allocated in this fiscal year too for the overseas training/observation tour for Board Members and relevant RBN officers which is yet to be implemented. RBN informed that it has identified training/observation tour to observe the road fund generation and management by Kenya Roads Board. RBN will share with the Bank after it is finalized from the GON. National Vigilance Center (NVC) NVC has been carrying out technical audit of RSDP roadwork contracts. NVC completed technical audit of all 14 upgrading contracts under RSDP and one periodic maintenance contract as planned. For the current fiscal year 2014/2015, one consultant each will be selected for upgrading, monsoon damage and periodic maintenance contracts. Budget of NPR 3.0 million is proposed for this purpose. The team reminded that the audits need to be completed before end-May, 2015. Bridge Project It was previously agreed that RSDP would support the implementation of Bridges Improvement and Maintenance Program (BIMP). The support will mainly be focused on BIMP’s capacity development areas. In this connection Bridge Project had planned hiring 2 individual Capacity Building Consultants one Bridge Technical Expert and one Strategic Program Advisor on individual selection basis. However, the proposal only for Bridge Technical Expert was received and after evaluating the proposal and negotiation with the candidate, contract is being finalized. The consultant will be on board soon. The fund available from RSDP for this position is up to the end of June, 2015.
Annex P-22
Annex 5 Status of Actions Agreed During March, 2014 Implementation Review
Issues Responsibility Deadline Status A. Road Development Component i. Consultants procured for implementing Road DOR October/November, Fund has been allocated in the current FY. The safety awareness training and campaign in all 2014 consultants' procurement is in process and will be on five upgrading roads. board by November 2014. The task is planned to be accomplished by December 2014. B. Institutional Development and Capacity Building Component i. Complete the e-bidding improvement DOR Mid of July, 2014 The e-bidding improvement activity has been activities accomplished. PPMO is working on development of single portal system, planned to launch by December 2014
ii. Develop a policy on road data management DOR/HMIS June 2014 DOR has decided to carry out this task from GON sources iii. Consulting services for development of road DOR/HMIS Mid June, 2014 Consultant selection process is undergoing and data management system for road inventory expected on board by end of October, 2014 works procured. iv. Finalize the contract for Charts of Account RBN/DOR End of June, 2014 No Progress study v. NVC to complete the technical audit of all NVC July, 2014 Technical Audit of 4 contracts under SM Road, 8 project roads contracts in KJ Road, 2 contracts (5C, 5D) in CJ Road completed and 1 contract for periodic maintenance will be completed by Dec 2014. vi. Dissemination workshop on RUSS findings RBN June, 2014 Disclosed on RBN website & on DOR website on 09th inviting all the related stakeholders. January, 2014. Dissemination workshop has been done C. Safeguards
a. Social Safeguard
Annex P-23
Issues Responsibility Deadline Status i. Carry out environmental and social screening GESU/PIC/ Completed screening works and issued notice for as per ESMF for the bridge under Consultant compensation and start distribution land/structure both. construction on KMJ Road The total 9 land plots & 10 structures of 12 PAPs were affected by these three bridges and total 2 were listed as vulnerable persons. April 15, 2014 Achieved progress till Sep 2014 (%) Bridges Land Structures R&R SA
Sherigad 100 57 57 100 Takula - 100 - - Khalangagad 60 50 50 - ii. Complete all pending R&R activities for KC PIC/DOR May 31, 2014 Completed in GD road and in progress in KC road. and GD Road before handing over to R&R: division GD KC 100% 92% iii. Update list of PAFs for the 3 km new PIC/DOR/consultants May 30, 2014 Completed alignment of GD Road Progress in (%) Affected plots no.- 71 75 Structures no – 6 83 Affected private tree- 788 693 Affected household – 49 69 iv. Complete disbursement of compensation; PIC/DOR June 30, 2014 Ongoing R&R assistances; and support allowance for Achieved progress (%) all remaining stretches Road GD KC KMJ CJ SM land 92 97 88 100 87 Structure 100 92 88 100 86 R & R 100 92 42 0* 86 SA 39 100 77 NA 72 v. Complete implementation of VCDP for KC, PIC/DOR October 31, 2014 Budget allocated for three roads received tentative KMJ and SM roads budget by DAO/Cottage industry with resource persons. Draft list is prepared of all three roads (KC, SM &KMJ) Training Identified: Mushroom/Vegetables farming training for KC Road, Sewing & Knitting training for SM Road and Vegetables farming and Bee keeping training for KMJ
Annex P-24
Issues Responsibility Deadline Status Road. VCDP training going to be started in all three roads in the month of October, 2014 vi. For all roads that will be taken over by the PIC/DOR Before handover. Will prepare project closure minute by Social Mobilizer division, social mobilizer along with the with LCF during handover time project staff will conduct a stakeholder meeting with the Local Consultative Forum (LCF) representative to inform them about the closure of project vii. Resolve the pending grievances PIC/Consultants June 30, 2014 Almost resolved by Grievance Redressal Committee (GRC) Road Submitted Grievances No Resolved No. GD 314 314 GD(EFD) 57 53 KC 500 500 KMJ 700 670 CJ 2 2 SM 1099* 878
* The road was narrowed down to save the structures
b. Environmental Safeguard
i. Hiring of Environmental Specialist for PCU April 15, 2014 Complied, the specialist not yet mobilized in the field effective monitoring of quarry sites, disposal sites, OSH and bioengineering works etc. ii. Increased oversight, follow up and GESU with support from Immediately Partially complied monitoring on environmental compliance in PCU ongoing work sites iii. Submission of bio-engineering plan with Consultant/GESU/Contractor April 2014 Partially complied implementation schedule iv. Inventory of the problem sites (quarrying, GESU/Consultant May 2014 Complied dumping) along the KMJ Road which needs immediate attention v. Next External Monitoring Consultant End of May, 2014 Delayed/ not complied. Consultant selected but not mobilized vi. Environmental Mitigation Site Plan for Supervision consultant/Site April 2014 Complied
Annex P-25
Issues Responsibility Deadline Status emergency track (alternative routes) opened team due to landslides in GD Road? D. Procurement i. Update/Revise the Procurement Plan for FY DOR/ID End-August , 2014 Will be finalized by September 2014 2014/15 and approval ii. Prepare Contractors’ Payment Claim Plan for DOR/PCO April 30, 2014 Not applicable any more all Contracts with contract value more than NPR 200 Million iii. Prepare Disbursement Claim Plan DOR/PCO April 30, 2014 Not applicable any more E. Financial Management i. Second Trimester report for FY 2013/2014 DOR May 15, 2014 Submitted ii. Capacity building on financial management - DOR/PCT May 15, 2014 Ongoing organize training program on financial management to all cost centers at least once a year. iii. Audited account for FY 2012/13 April 13, 2014 Submitted F. GAAP & Peace Filter
i. A separate Action Plan prepared and DOR See Annex 10 attached in Annex 10. G. Others
Annex P-26
Annex 6
Actions Agreed During September, 2014 Implementation Review
Issues Responsibility Deadline Comments A. Road Development Component i. Consultants procured for implementing DOR November, 2014 The Consultants' procurement is in process and will be Road safety awareness training and on board by November 2014. The task is planned to be campaign in all five upgrading roads. accomplished by December 2014. B. Institutional Development and Capacity Building Component i. Consulting services for development of DOR/HMIS End of October, Consultant selection process is undergoing and road data management system for road 2014 expected on board by the end of October, 2014 inventory works procured. ii. NVC to complete the technical audit of all NVC May 2014 One consulting firm each for upgrading, monsoon project roads damage and periodic contracts will be selected C. Safeguards
a. Social Safeguard i. Notification to the absentees through the The date for notification to absentee Project Affected relevant VDC/ward office to collect their November 30, Persons (PAPs) has been decided based on discussion PIC/DOR compensation, R&R assistance and support 2014 with the RSDP Coordinator and PIC of KMJ Road with
allowances the expectation that the time before November 2014 may require to classify the actual number of absentees. ii. For all roads that will be taken over by the Before handover Social Mobilizer will prepare project closure minute division, social mobilize along with project PIC/DOR with LCF during handover time staff will conduct a stakeholder meeting with the LCF representative to inform them about the closer of project iii. Complete disbursement of compensation and With the expectation that absentees APs will be other R&R assistances including SA for all notified by November 2014 deadline for completing the
roads and deed transfer disbursement of compensation and other R&R Feb 28, 2015 PIC/DOR assistance including SA has been mentioned in
accordance to Land Acquisition Act’s provision for
completing compensation distribution activities within three months after formal notification.
Annex P-27
Issues Responsibility Deadline Comments
The remaining compensation amount after the three months will be kept in CDO’s account. iv. Verification of land compensation claims on PIC/DOR April 30, 2014 (98% compensation completed at time of Road KMJ Road Maintenance Development Project RMDP), verification ongoing to resolve under Grievance Redressal Committee GRC.
During the September (2014) review as the Social Mobilizer (SM) of KMJ Road informed altogether 30 grievances have been received on RMDP roads and forwarded to DOR.
Based on discussion with the PIC of KMJ Road further update on this matter will be made available after review/verification of the issue in consultation with the Social Mobilizer in the field. v. Resolve the pending grievances PIC/Consultants Feb 28, 2015 RSDP has made significant improvement on solving the grievances through GRC. As of Sept 2014, of the total 2672 submitted grievance 2417 grievances has been resolved by GRC which is about 90%. Road Submitted Resolved Grievances No Grievances No GD 314 314 GD(EFD) 57 53 KC 500 500 KMJ 700 670 CJ 2 2 SM 1,099* 878 Total 2,6 72 2,417 * The road was narrowed down to save the structures
Similarly, the remaining grievances also to be addressed to complete the compensation distribution activities within three months after formal notification to APs as provisioned in clause 37 of land Acquisition Act 1977.
Annex P-28
Issues Responsibility Deadline Comments However, if there are some grievances yet to be resolved, this action will remain continue and CDO of respective district will be responsible to solve the remaining grievance and to compensate the PAPs upon the redressal of grievances. b. Environmental Safeguard i. Mobilization of the newly hired ES to the PCU Immediately Should immediately focus on KMJ Road sites (with priority along the KMJ Road to verify the status of the works reported by REs from the respective sites) ii. Environmental specialist to monitor and GESU/ PCU and ES immediately Field visit revealed that improvement is required on supervise the BEW works along the KMJ, management of quarry areas & sand/gravel extraction SM and GD roads, quarry & sand/ gravel from rivers, enforcement of safety gears etc. and bio- extraction from rivers, and water engineering works progress not satisfactory management at KMJ. iii. GESU to do compliance monitoring of GESU November 30, Compliance check for bio-engineering work quarry/ SM, CJ and GD road 2014 sand & gravel extraction, and other mitigation mitigations iv. Screening to be done as provisioned in the GESU/Consultant Immediately (the Noted that environmental screening as per ESMF has ESMF for periodic maintenance work works planned for/ not been done for periodic maintenance works. included in the budget of the current FY) v. Water management plan to be submitted by Consultant/PCU October 31, 2014 Variation order approval required for implementation the consultant for the KMR road in Manma of plan vi. Mobilize the consultant for external GESU October 31, 2014 monitoring, and external monitoring report. (report by November 2014) vii. Road safety study especially for KMJ Road PCU to be initiated D. Procurement i. Update/Revise the Procurement Plan for DOR/ID End-September, FY 2014/15 and approval 2014 E. Financial Management
Annex P-29
Issues Responsibility Deadline Comments i. Conducting FM training for all cost centers DOR Nov 30, 2014 ii. Updating Contract Monitoring System DOR/PCT Nov 30, 2014 (CMS) F. GAAP & Peace Filter
i. A separate Action Plan prepared and DOR See Annex 10 attached in Annex 10. G. Others
Annex P-30
Annex7 Summary Findings on Safeguards
Social Safeguards Impact and Progress Now there are a total of 3,382 project affected families. The number is higher than the previous number by 49. This is due to the addition of 49 affected households from the 3km of Emergency Flood Damaged (EFD) length of GD Road. A total of 5,452 land plots, 379 structures and 2546 trees have been impacted by the project activities (see table below)7.
Table 1: Impact Across the Project Roads
S.N Losses as per RAP Losses as per Post Verification Road Name . HHS Plots Struc. Trees HHS Plots Structures Trees Gokuleshwor – Darchula 1 (GD) 244 372 12 2,063 276 440 30 1,227 2 GD (EFD)* 50 73 6 478 49 71 6 788 3 Kalinggard-Chainpur (KC) 624 1,220 19 499 624 1,220 12 499 Khidkijyula-Manma- 4 Jumla(KMJ) 764 1,214 45 206 840 1,386 105 0 Chhinchu-Jajarkot 5 (CJ) 26 30 4 0 26 30 4 0 Sitalpati-Musikot 6 (SM) 1,412 2,088 152 435 1,567 2,305 222 32 Total 3,120 4,997 238 3,681 3,382 5,452 379 2,546 Source: GESU (Sep, 014) *EFD=Emergency Flood Damage As per the updated data from GESU (September, 2014) about 89.83 percent of affected land, 91.43 percent structures and 80.5 percent trees has already been compensated (Table 2). As shown in Table 3 there has been good progress on the distributions of R&R assistance (74%) and support allowances (87%).
Table 2: Compensation Disbursement Progress
Progress in Compensation Payment ( as of Sep, 2014) S. Paid Land Plots Paid Structure Tree/Crops Road Name Trees/ Remarks N. HHs Plots Progress Structures Progress Progress Crops (No) (No) (%) (No) (%) (%) (No) Remaining 35 plots & SA for 8 Dalits due to legal obligations and absentee 57 plots for 1 GD 263 405 93 30 100 1,227 100 deed transfer Remaining 17 plots, 1 structure and 95 trees in 2 GD (EFD)* 34 53 75 5 83 693 88 process Remaining 33 plots and 1 structure due to 3 KC 613 1187 97 11 92 464 93 absentee 4 KMJ 716 1230 88 95 88 NA NA Remaining 156 plots,
7PIC has prepared and updated the list of families affected due to emergency flood damage in the 3 km stretch of GD road and information about the PAF and their affected assets for this section has been categorized separately as GD (EFD)
Annex P-31
10 structures, 61 R&R and 22 SA due to frequent transfer of CDO Structure owner shifted 5 CJ 26 30 100 4 100 NA NA the house in RoW Remaining 298 plots, 32 structures, 19 trees 32 R&R, 35 SA and deed transfer of 1220 6 SM [g] 1,172 2007 87 190 86 13 41 plots
Overall 2824 4912 89.83 355 91.43 2397 80.5 Source: GESU (Sep, 014) Table 3: Status of R&R Assistance and Support Allowance Resettlement & Rehabilitation (R&R) Support Allowance (SA) Assistance S.N Sub-projects HHs Total Amount Total HHs Paid Amount Paid % % HHs Paid(NPR) HHs (No) Paid(NRs.) (No) Gkuleshwor- 1 Darchula 30 30 435,000 100 13 5[a] 50,000 39 2 GD (EFD) 6 5 83 NA NA NA NA Kalangagad- 3 Chainpur 12 11 20,000 92 58 58 580000 100 Khidkijula- 4 Manma-Jumla 105 44[b] NA 42. 94 72[c] NA 76.60 Chinchu- 5 Jajarkot 4[d] NA Sitalpati- 6 Musikot 222 190 635,000 86 71 71 490,000 100 Overall 379 280 1,090,000 74 236 206 1,120,000 87 Source: GESU (Sep 2014) [a] Support allowance for 8 dalit households in GD-EFD remaining due to absentee [b&c] 61 R&R assistance and 22 SA in KMJ being remaining due to frequent transfer of CDO [d] PIC office had provided the compensation to the structure owner but structures owner disobey the Project instruction and they shifted their houses within ROW (10m) so R & R assistance distribution is still pending.(in CJ Road) Deed transfer is progressing in all RSDP roads except in SM Road due to insufficient manpower and lack of co-operation from the District Land Revenue Office (DLRO) in the past(Table 4). However, based on discussion with the PIC of SM Road, both the DLRO and District Land Survey Officer (DLSO) of Salyan district have assured to speed up the deed transfer process.
Table 4: Deed Transfers Progress
No. of Deed S.N. Total no. of No. of plots Progress in Name of Road Transfer for affected plots compensated percentage compensated plots
1 Gokuleshwor- Darchula 440 405 348 84 2 GD (EFD)* 71 53 53 100 3 Kalangagad-Chainpur 1,220 1,187 1,187 100 4 Sitalpati-Musikot 2305 2007 787 37 5 Khidkijula-Manma-Jumla 1,386 1230 1230 100 6 Chinchu-Jajarkot 30 30 30 100 Overall 5,452 4,912 3,635 87% Source: GESU (Sep, 2014)
Annex P-32
Progress on VCDP Implementation: DOR has approved budget to implement VCDP in three RSDP (KMJ, SM and KC) roads. Training on off-season vegetable farming (with and without tunnel) in KC Road, bee keeping and vegetable farming in KMJ Road and sewing and cutting in SM Road has been planned for the family members of vulnerable PAPs. Finalizing the candidate is ongoing and has been targeted to start skill training within the month of October, 2014. Local Consultative Forums and Grievance Redress: ESMF has provisions for public participation and consultations through formation of LCFs. Accordingly LCFs have been formed in all roads. In all there are 30 LCFs in five project roads and so far there have been 45 meetings. It was agreed that for the roads that will be taken over by the project, social mobilizer along with the project staff will conduct a stakeholder meeting with the LCF representatives to inform them about the project closure. Table 5: Status of LCF in RSDP/AF
SN Total meetings Project Roads Number of LCFsFormed (as of March 2014) 1 Gokuleshwor-Darchula 3 7 2 GD (EFD)[a] - 3 3 Kalangagad-Chainpur 8 18 4 Sitalpati-Musikot 10 10 5 Khidkijula-Manma-Jumla 5 8 6 Chinchu-Jajarkot 4 2 Total 30 45 Source: GESU, Sep, 2014 [a] New LCF has not been formed for this section
Grievance Redressal: The review noted a large number of grievances received by the projects in four project corridors namely GD, KC, SM and KMJ are mostly related to compensation rates and re-measurement/verification of affected assets. The team however noted that 98.7% of the grievances have been resolved (Table 6). Most of the grievances have been collected by LCFs and Social Mobilizers. The largest number of grievances was recorded in SM Road. Out of 1099 complaints, majority were regarding missing land plots however all the complaints have been verified and resolved as several of the complaints were found to be repetition of same cases. In KMJ Road, although LCFs have been formed they do not seem to be active and do not play any role in grievance management. It was found that grievances are received and handled by the district administration (CDO’s office). Table 6: Number of Grievances Registered and Resolved
SN Grievances resolved Project Roads Number of Grievances Registered (as of Sep, 2014)
1 Gokuleshwor-Darchula 314 314 2 GD (EFD)* 57 53 3 Kalangagad-Chainpur 500 500 4 Sitalpati-Musikot 1,099 1,099 3 Khidkijula-Manma-Jumla 700 670 6 Chinchu-Jajarkot 0 0
Total 2,670 2,636 Source: GESU, Sep 2014
Annex P-33
Bridge works on RSDP roads The social screening works of three bridges in KMJ Road was carried by Kalikot Humla Jumla Road Project (KHJRP) & District Administration Office (DAO) on November end 2013. During this period the short orientation program on ESMF was held and distributed the copies of ESMF including addendum to all (KHJRP) & (DAO) as well as one for office copy. The project had already published notice for compensation fixed by CFC dated on 8/14/2070 (2013/11/29 A.D). A total of 9 land plots & 10 structures of 12 PAPs were affected by these three bridges and total 2 were listed for vulnerable persons. There were not found any losses of trees (Table 7). The compensation payment process is ongoing and deed transfer work has completed of compensated plots8(Table 7). Table 7: Compensation Status of Bridges Being Constructed by DOR in KMJ Road
Land Structures Affected S.N. Bridges Affected Remaining Paid (No) Structures Paid Remaining (No) Plots(No) (No) (No)
1 Sherigad 4 4 7 4 3 2 Takulla - - - 1 1 0 3 Khalangad 5 3 2 2 1 1 Total 9 7 2 10 6 4 Source: GESU, Sep, 2014 Review of GESU data shows 7 affected land plots (out of 9) and 6 affected structures (out of 10 have been paid compensation (Table 7). Similarly, 6 PAFs out of 10 entitled for R&R assistance and all (2) PAFs entitled for SA have also been disbursed their payments.
Table 8: R&R and SA Status of Bridges Being Constructed by DOR on KMJ Road Resettlement and Rehabilitation Support Allowance (SA) (R&R) S.N. Bridges R&R Entitled Paid Remaining Affected Structures Remaining Paid (No) (No) (No) (No) (No) 1 Sherigad 7 4 3 2 2 0 2 Takulla 1 1 0 0 0 0 3 Khalangad 2 1 1 0 0 0 Total 10 6 4 2 2 0 Source: GESU, Sep, 2014 Public Consultation: Short informal discussions with local people/PAF carried out in some places within SMJ Road (near contract package 6C, 6D and at Jumla). In general they have been found aware with the benefit of project. Similarly, project affected families near the under construction bridged were also consulted. One of the PAPs in Khallangad bridge informed that he was not satisfied with the compensation determined for his structure and another PAP at Sherigad bridge was not aware of support allowances. Environmental Safeguards
8GESU, Sep, 014
Annex P-34
The project has hired an environmental specialist (ES). The position was vacant for three months. However, the ES is yet to be mobilized in the respective sites for regular monitoring. The ES should monitor and increase the supervision along the KMJ Road (contract packages 6A, 6B, 6C and 6D) the project has taken several proactive steps to resolve the issues related with spoil disposal, tipping area, water management and quarry sites along the KMJ Road. The inventory of the problem sites has been prepared and issues have been rectified at some chainages along the KMJ Road as agreed in the last review but site visit has revealed that improvement is needed on issues like enforcing the use of health & safety gears by the labourers, water management at several locations, fencing the storage areas, crushing plants etc. and management of quarry areas. Good practice of coordinating with local community for dumping spoil deposits and providing toes wall to the same were observed at some contract packages especially along the Manma- Jumala stretch. The contractors deposited the spoil on sites requested by the local people and did compaction and have provided necessary slope and toe wall wherever required. Such practice needs to be ensured in all spoil disposal sites. Monitoring by GESU GESU needs to increase the frequency of environmental compliance especially along the SM, GD and KMJ road for particularly bio-engineering works. The next visit should check the bio- engineering works (survival of the saplings) especially along the SM –GD road where the contractors have completed 80% of the works. Quarry sites and extraction of aggregates The project has taken measures to stop the extraction of boulders from the Karnlai River. However, field visit revealed that haphazard extraction is being done from other river like Jaksi and Tila. It is to be noted that, extraction of boulders from close to river banks all along the linear needs to be discouraged to protect the settlements and other infrastructure close to the river bank. The boulders, gravels and sand protect the area lying in the flood plains from monsoon floods. These boulders acts as barriers and dissipates the flow surge and protects the settlements especially around the confluence area. Over-extraction of gravel can destabilize banks, and/or affect the ecologic functioning of rivers. In addition, extensive gravel removal not only impacts the extraction site, but may also reduce gravel delivery to for example downstream fish spawning sites. ES of the Project and GESU need to increase the supervision and monitoring of sand/ gravel extractions particularly from rivers/ streams. Water Management Another pending major issue observed was the improper water management along the under construction road which has not received attention from the contractors. However, it was learnt that a team comprising of CDO, DSP and LDO visited Manma and met road users group, contractor and local people to solve the issue related with water management which has made mobility difficult along the road for local people as well as road users. The team and local people agreed to use the existing natural gully/Kholsi for outlet of storm water. The consultants of the Manma Road stretch are preparing water management plans which will be completed by October 31, 2014. The plan will also identify/ assess the flood and bank erosion risks due to increased and concentrated flows in the gully due to outlet discharge. Bridges along the RSDP Road There was couple of bridges being built along the KMJ Road which were not under the scope of work of RSDP road. The bridges were being built by DOR without proper consideration to the environmental aspects. GESU discussed this issue with Project and DOR has agreed that this issue will be discussed so that all the bridges being constructed by the DOR, along the RSDP road
Annex P-35 but not under the scope of work of RSDP will adhere to the ESMF prepared by DOR. The Bank is very concerned on this issue and strongly recommends the DOR to follow the ESMF. External Monitoring The consultant for external monitoring has been hired, who will focus particularly on KMJ and remaining stretch of SM Road. However, the monitoring will only start after the monsoon. Occupational Health and Safety There has been some progress on using safety gears but is not satisfactory as observed during the recent visit to KMJ Road. At some chainages, the labourers were working without the gears. Besides this, there was no complete first aid box, medicines at labour camps. Strict norms, constant reminder for the use of safety gears by the RE, ARE and site staff and awareness program needs to be enforced for satisfactory compliance. Bio-engineering GESU informed that the bio-engineering work (BEW) for SM and KC roads has been 80% complete while the BEW plan for KMJ has been finalized and plantation work has just started. Likewise, the contractor has completed about 20% of Bio-engineering works in pre-defined areas till mid-September 2014 and are continuing bio-engineering works in pre-defined areas with the completion target as scheduled in the Bio-Engineering Implementation Plan. Locally available plant species should be used for bio-engineering works on fragile unstable slopes. The District Forest Office and the local nurseries can be consulted for this purpose.It is advised that preparation work like collection of seeds and saplings for plantation needs to be done in the month of November and December for bio-engineering works to be carried out in the month March and April Periodic Maintenance and Road Safety Works GESU team visited RSDP additional financing roads; Hetauda-samari, Lamidanda- Symbhanjhyang, Symbhanjhyang-Palung, Palung-tistung roads for environmental compliance check for periodic maintenance works (between May 21-24, 2014). The monitoring for periodic maintenance revealed compliance on issues like erecting safety sign boards, restoration of storage site, bitumen burnt sites and construction materials while non-compliance on issues related to occupational health of labourers, labour camps and provision of alternative fuels etc. Furthermore, contract documents were not available in division offices. DOR officials and labourers were unaware of the environmental issues associated with periodic maintenance works. The WB team emphasized the need to do screening as per the ESMF which would capture all the relevant issues that was overlooked during the maintenance works. Road safety Road safety has been identified as a major issue especially along the KMJ Road. The difficult and rugged terrains with less than 3.5 m carriage way have made the movement along KMJ Road risky. Provision of safety features (barriers, sign boards, etc.) needs to be provided at least in high risk and critical stretches. The road safety audits of RSDP roads which have been completed by a consultant team (comprising an international and two national consultants) which must have identified the risky stretch along the KMJ Road as well as potential measures for improving road safety. Installation of crash barriers or other safety measures on KMJ Road along with other activities linked to the operationalization of the Road Safety Action Plan should be a priority.
Annex P-36
Annex 8 Status of Procurement and Financial Management
Procurement The following tables summarize the contracts procured within the review period.
Upgrading works contracts awarded under RSDP-AF
Road Name Contract ID Procurement status
RSDPAF-W-UP-ICB- Surkhet – KalikotManma Road SKM-8A (Re) 1 &Tallodungeshwor – Siyakot – Dailekh Awarded RSDPAF-W-UP-ICB- Road TSD-8B (Re) RSDPAF -W-UP-NCB- Reinstatement of Monsoon Damage Works GD-1 2 of Gokuleshwor – Darchula Road RSDPAF-W-UP-NCB- Awarded on July 2014 GD-2 Reinstatement of Monsoon Damage Works RSDPAF-W-UP-NCB- 3 of Khodpe – Chainpur Road KC-3
Contract No./ all NCB Procurement Road Name method Status
RSDP Additional Financing TYPM RSDPAF-W-TYPM-NCB- Mechi Highway (Ho7), Ranke-Phidim Sector Awarded ER-Ilam-1A RSDPAF-W-TYPM-NCB- Damak (MRM) – BeldangiFefugee Camp Awarded ER-Damak-1B RSDPAF-W-TYPM-NCB- Mawa – Harichamode& Rani (IB) – Kanchanbari Road Awarded ER-Biratnagar-1C RSDPAF-W-TYPM-NCB- Mirchaiya – Kamala and Chauharwa – Siraha Awarded ER-Lahan-2A (Re) RSDPAF-W-TYPM-NCB- Jyamire (District Border)- Katari Road Awarded ER-Lahan-2B RSDPAF-W-TYPM-NCB- Nagdhunga – Kalanki (Ring Road) Awarded CR-Kathmandu-3A Nagarjune - ThuloKhola, Halchow- Narayanthan Balaju Nepal Sangla Bazar Jayanepal – Thapathali RSDPAF-W-TYPM-NCB- Awarded Kalimati – SitapailaJadibuti – Pepsikola – CR-Kathmandu-3B ManoharaThimi Bhaktapur –Army Camp Sinamangal – Manohara – Thimi – Sallaghari RSDPAF-W-TYPM-NCB- Awarded Panchkhal –PalanchokBhagawati CR-Bhaktapur-5A Sallaghari – Hanumante Culvert Barabise – Kodari, Barabise – Kodary, RSDPAF-W-TYPM-NCB- Awarded Dolalghat – Lamusangu - barasise CR-Charikot-5B
Annex P-37
Ramnagar – Mugling, Mawakhola – Mugling RSDPAF-W-TYPM-NCB- Awarded Bharatpur – Meghauli Airport CR-Bharatpur-6A Tadi – Gangate, Tadi – Labdhu – Samundratar – RSDPAF-W-TYPM-NCB- Awarded Golphubhanjyang CR-Nuwakot-6B RSDPAF-W-TYPM-NCB- Jitpur- Pathlaiya, Bhimphedi – Kulekhani Awarded CR-Hetauda-7A Bardibas – Jaleshwor, Dharapani – Dhanusadham – RSDPAF-W-TYPM-NCB- Awarded Janakpur CR-Janakpur-7B Surajpura – Harpur Border, Butwal Municipality Boundary – Milanchok, Mahendra Park-ChidiyaKhola, RSDPAF-W-TYPM-NCB- Awarded Bardaghat – Sunwal WR-Butwal-8A Mahakhola – Sukoura, Sunwal - Mahakhola Gorusinghe – Patharkot, AngureGhumti – Sandhakharkka RSDPAF-W-TYPM-NCB- ThadaJukena- AngureGhumti, ThadaJukena- Awarded WR-Shivapur-8B (Re) AngureGhumti RSDPAF-W-TYPM-NCB- Damauli – Jyamiretar (Byass Marg Awarded WR-Damauli-9A RSDPAF-W-TYPM-NCB- Syangja – Kuvinde Awarded WR-Pokhara-9B RSDPAF-W-TYPM-NCB- Harthok – Ridi Bridge and Ridi Bridge – Ghumti Awarded WR-Palpa-9C RSDPAF-W-TYPM-NCB- KhairiKhola – Kohalpur Awarded MWR-Nepalgunj-10A (Re) RSDPAF-W-TYPM-NCB- Mahakali Highway (H14) Patan – Satbanjh Awarded FWR-Baitadi-11A Mahakali Highway Seti Highway, Syaule – Korayal and RSDPAF-W-TYPM-NCB- Awarded Silgadhi – Sanfe Road, Silgadhi – FWR-Doti-11B Chaukhutte&Chaukhutte Bazar – Sanfe Mahendra Highway, BoradadiSukhhadChoraha – RSDPAF-W-TYPM-NCB- Awarded Attariya&Junga – SukhadChoraha FWR-Mahendranagar-11C Road Safety Physical Works
Procurement Road Name Contract No. Status Road Safety Physical Works on Different Section of RSDPAF-W-R- Awarded Prithivi and Araniko Highway PHAF/337142-4/070-71/3 Consulting services
Activity name Contract No. Method Procurement Status
Consultant for mid-term review of RSDP-S-QCBS-- Procured QCBS Priority Investment Plan 101, Study in progress
Procurement Procurement Contract Name Contract Number Method Status
Annex P-38
Service for Financial Management RSDP-PCT-C-IND- Awarded on SS Consultant FMC-01 1-Apr-14 Preparation of Concept Note on Proposed Improvement for Thankot NIRTTP-NM-C-Dir- Awarded on Naubise Section of Tribhuvan Direct Rajpath and Naubise Mugling 1 20-Sep-13 Section of Prithivi Highway
Consulting Services for Technical Audit Procurement Procurement Contract Name Contract Number Method Status Technical Audit of Contract No. Awarded on RSDPAF-W-UP-ICB-SM-4A & 4B, RSDP/NVC/S/IND/TA/1 16-May-14 Sitalpati - Musikot Road Project Technical Audit of Contract No. Awarded on RSDPAF-W-UP-ICB-SM-4C & 4D, RSDP/NVC/S/IND/TA/2 16-May-14 Sitalpati - Musikot Road Project Technical Audit of Contract No. Awarded on RSDPAF-W-UP-ICB-CJ-5C & 5D, RSDP/NVC/S/IND/TA/3 16-May-14 Chhinchu -Jajarkot Road Project
Technical Audit of Contract No. Awarded on RSDPAF-W-UP-ICB-KJ-6A & 6B, RSDP/NVC/S/IND/TA/4 16-May-14 Surkhet - Jumla Road Project
Technical Audit of Contract No. Awarded on RSDPAF-W-UP-ICB-KJ-6C & 6D, RSDP/NVC/S/IND/TA/5 16-May-14 Surkhet - Jumla Road Project Technical Audit of Contract No. Awarded on RSDPAF-W-UP-ICB-KJ-7A & 7B, RSDP/NVC/S/IND/TA/6 16-May-14 Surkhet - Jumla Road Project Technical Audit of Contract No. Awarded on RSDPAF-W-UP-ICB-KJ-7C & 7D, RSDP/NVC/S/IND/TA/7 1-Jun-14 Surkhet - Jumla Road Project Goods contract
Activity name Contract No. Method Procurement Status
RD/RSDP/68- Hydraulic multimeter ICB Procured 69/MTC-1/ICB BIE ICB No. Bridge inspection vehicle RD/RSDPAF/69- ICB Procured 70/MB-1 RSDPAF-G- Supervision Vehicles (2 numbers) NCB Procured NCB-2.
Annex P-39
Financial Management and Disbursement Budget and Expenditure of for FY 2014/15 The approved budget of the FY 2014/15 is NPR 2,392.94 million comprising the recurrent budget of NPR 24.31 million (code 3371423) and the capital budget of NPR 2,368.63 million (code 3371424). Out of this approved budget figure, NPR 273.43 million is allocated under the GON source and NPR 2,119.51million (Grant - NPR 602.95 million and Credit - NPR 1,516.56 million) from the IDA source. The Roads Board budget is not included in the above budget. The total expenditures of NPR 1,649.31 million consisting of NPR 123.34 million from GON source and NPR 1,525.97 million from IDA source have been incurred in FY 2013/14. The expenditures incurred are only 68% of the total approved budget. Reimbursable Expenditures Reimbursable expenditures of NPR 522.02 million incurred up to the FY 2013/14 is yet to be transferred to the GON treasury. RSDP is yet to document NPR 2,000.80 million (equivalent to USD 20.30 million) already transferred to GON treasury and payments incurred up to FY 2013/14.
Disbursements Total disbursements net of Designated Account (DA) advance as of September 30, 2014 is USD 47.79 million (99.76% of allocated amount) from the IDA Grant H339, USD 23.71 28.66% of allocated amount) from the IDA Grant H629. Total disbursement including advance to DA is USD 89.32 million which is 76.24% of allocated amounts of IDA Grant H339 & H629 and IDA Credit 4832 & 5002. However, 41.52% of overall funds remain unutilized. Fund has not been disbursed against the IDA Credit 5002. There is outstanding DA balance of USD 16.82 million under the Credit 4832 and USD 41.61 million under the Grant H629. USD 12.43 million (equivalent to NPR 1,197.93 million) already disbursed from DA till September 23, 2014 is yet to be documented. Financial Management The RSDP has maintained the required ledgers including the Designated Account Ledger, cash and bank book, budget sheet, main and subsidiary grant and credit register in required format. The closing balance of Designated Accounts is tallied with the bank balance as per ledger as on September 19, 2014. The Team also reviewed vouchers on sample basis and it was noted that reimbursable expenses had been paid at contract rate to the consultant MMM Group instead of actual expenses. The project has been advised to make payments as per terms and conditions of the contract. The project informed that contract monitoring system had been made operational but data were not updated causing inability to provide updated information. The new accountant has joined the project on August 17, 2014. The part time FM consultant has also been recruited to assist in maintaining records of financial transactions and timely reporting and timely submission of claims. The internal audit of the FY 2013/14 has been conducted but the report is yet to be received. The team also reviewed the previous agreed action plan and noted that all the agreed actions have been completed except the training program to be organized at least once a year for capacity building of all cost centers has not been conducted in FY 2013/14. Trimester Implementation Progress Report. There are no overdue trimester IPRs. The third trimester IPR of FY 2013/14 has been received and its Financial Monitoring Report has been
Annex P-40 reviewed and approved by the Bank. The first trimester IPR of FY2014/15 is due on December 31, 2014.
Audit Report. There are no outstanding audit reports or issues. The Team reminded that the FY 2013/14 unaudited accounts is due on October 15, 2014, and the audited accounts on January 15, 2015.
Annex P-41
Annex 9 Governance, Accountability and Peace Filter Governance and Accountability Plan Action (GAAP) An updated status GAAP matrix is presented in Annex 10. RSDP attention to GAAP actions continues to be satisfactory. An IT-based grievance handling system with tracking and feedback elements has now been launched at the Department level. A specific policy instrument on grievance handling approved at the Ministry level will govern the system. The system covers all units within the DOR, including its field-based offices. The performance of the system needs to be monitored adequately. In addition, DOR staff at different levels should be trained on managing the system.A study on the impact of the introduction of e- bidding in DOR is being supported by the Bank under a separate funding source. The impact study has enjoyed good cooperation from DOR in terms of the collection of procurement information since FY 2007/08. The final report of the study us expected to generate informed debates about how e-bidding that could further contribute to improved procurement practices. The National Vigilance Centre (NVC) continues to undertake technical audit of selected projects. The findings of audit and the non-compliance reports (NCRs) are discussed with all stakeholders. NVC also plans to monitor the NCRs. Engagement of social mobilizers in each of the upgrading road sections has been found to be helpful with regard to information dissemination, especially at the community level. An area that needs more management attention is M&E. First, capacity constraints at different levels have affected M&E performance. Whatever capacity is available with DOR needs to be fully used without distinguishing between sources of funds. This should happen within a consolidated framework for M&E procedures for all projects funded through GON sources or DP support. Second, and more important, the M&E framework should also capture project ‘outcomes’ going beyond the emphasis on inputs and outputs. Strengthening M&E efforts will require additional capacity which could be sourced through management innovation such as outsourcing. Peace Filter Policy dialogue: RSDP has opened up opportunities for policy dialogue on public investments in remote regions, which can be expected to contribute to inclusion and employment creation. Given that exclusion and poverty have been the major drivers of conflict in Nepal, RSDP interventions can be considered to be associated with peace. Implementation: RSDP undertakes pro-active communication through web-based, electronic, and print media. It has also carried out 'opinion surveys' which can be used as people's feedback on Project performance. The Project's social safeguard and grievance handling measures are other examples to promote peace and avoid conflict. E-bidding is another innovation, which has helped in preventing security threats during the award of contracts. Suggestions: RSDP should continue to respond to the needs of rural communities. Maintaining impartiality in the selection of projects is another important factor. Enhanced access to information based on information, education and communication (IEC) materials customized to community needs would also be of help.
Annex P-42
Annex 10 Status of Governance and Accountability Action Plan (GAAP)
Agency Issues Actions responsible Timeline Status Organizational Arrangements and Procedures strengthening accountability - Designate staff within PCT and PMUs to DOR, PCT, By PCT: A K Mull within DOR and its field be responsible for implementation of Project’s field effectiveness PMU (SKM Road): PM S B offices GAAP at the respective central and field offices additional Ghimire levels financing PMU (K-C Road): PM K R Adhikari PMU (BD Road): AO M B Bhandhari PMU (S-M Road): PM GP Adhikari PMU (C-M-J Road): Assistant First, H B Basnet CRRD: Er. S R Shrestha ERRD: Ass First: K Adhikari WRRD: Ass First: L M Sigdel - Designate staff with PCT and PMUs to DOR, PCT, By PCT: A K Mull be responsible for handling complaints Project’s field effectiveness PMU (SKM Road): PM S B received from beneficiaries/road users and offices additional Ghimire contractors and reporting on the progress financing PMU (K-C Road): PM K R of handling complaints Adhikari PMU (BD Road): AO M B Bhandhari PMU (S-M Road): PM G P Adhikari PMU (C-M-J Road): Assistant First, H B Basnet
Annex P-43
Agency Issues Actions responsible Timeline Status CRRD: Er. S R Shrestha ERRD: Ass First: K Adhikari WRRD: Ass First: L M Sigdel - Submit trimester reports by PMUs to DOR, PCT, Trimester Information in PMR PCT and trimester reports by PCT to DG Project’s field of DOR and WB project team on offices implementation of GAAP - Update and disseminate information DOR, PCT By appraisal Published in DOR website disclosure policy for DOR-Bank projects in accordance with RTI 2007 (see Appendix 1) - Disclose annual progress report on DOR, PCT, Annually Published in DOR website GAAP implementation DOR website and Project’s field at its Project site offices offices
- Publicize the existence of the functioning DOR, PCT, By done complaint handling mechanism and venues Project’s field effectiveness of its access for general public and offices bidders/contractors (with a description of the process of handling complaints) on DOR website and concerned project site offices Technical improvement in design and - Regularly update material prices and use PCT/PMU Annually Estimation is done cost estimates the updated prices in cost estimates accordingly
Annex P-44
Agency Issues Actions responsible Timeline Status - Update GON old works norms and DOR Periodically GON old norms has been develop another set for equipment updated with equipment based method of construction based method
- Design reviews by Independent Technical Auditors (ITA) for conducting reviews of designs and cost estimates as required - Maintain database of unit rates for civil PCT/PMU Periodically Done works major items - Compare estimated cost with market PCT/PMU Periodically Done price established through competitive bidding Need for improvement in - Establish several channels (text Done quality of construction works messages, hot line, on-line complaint box, in addition to written complaints) for beneficiaries/road users to communicate problems related to quality of contract works and condition of roads; advertise those channels on the information boards at the project sites, concerned project site By offices and DOR website DOR/PCT effectiveness QAP has been shared with - Strengthen internal quality controls: the Bank and improved format of QA plan to be cleared by WB, based on the and quality reports to be made available to suggestion/comment. Independent Technical Auditors for review - Enhance capacity building in QA for Training to DOR personnel DOR and field offices has been conducted and planned in future also
Annex P-45
Agency Issues Actions responsible Timeline Status - Engage ITAs to check for 20% of NVC is carrying out contracts in compliance with QA Plan technical audit of selected subprojects - Engage Ex-post ITAs for conducting NVC is carrying out audits on 20% sample of works including technical audit of selected the environmental and social safeguard subprojects aspects - Use ITAs to review sample work done by NVC is carrying out supervising consultants (e.g., variation technical audit of selected orders) during implementation subprojects Safeguards Possible adverse impacts on - Apply the Environmental and Social Done the communities and Management Framework (ESMF) in environment project documents to determine and mitigate possible adverse impacts of the project on the social and environmental aspects - Conduct consultations with communities DOR/PCT/PMU By Appraisal In the process on possible adverse impacts and proposed mitigation measures - Define and agree on communities’ roles In the process in monitoring of project safeguard implementation and procedures of grievance redress mechanism Weak grievance redress - Set up (or improve where exist) a Done mechanism/complaint functional complaint handling mechanism By handling mechanism as per ESMF DOR/PMU effectiveness - Inform communities of the functional role of this mechanism and its procedures Procurement
Annex P-46
Agency Issues Actions responsible Timeline Status Collusion among contractors, - WB to hold a training for contractors in Bank’s INT, Completed Completed submission of fraudulent WB requirements for contract SASDT SARPS information, any other corrupt management, role of WB’s INT during behavior preparation and implementation of WB- funded projects - During pre-bidding conference, carry out DOR/PCT Pre-bidding Done/ process awareness campaign about sanctions to be stage of each undertaken against contractors who will be contract found and proved involved in corrupt practices (collusion, bribery, fraud, etc.) - Assess bidders’ capacity, maintain DOR/PCT As when Done/ process regular updates of schedule of rates and required feedback from participating contractors, and encourage proper “slicing and packaging” to match the contractor capacity - Carry out an analysis of bids and DOR/PCT Bidding stage In the process verification in doubtful cases; PCT to seek of each WB’s advice for further actions if the contract cases are prevailing and take actions through PPMO. - If collusive, fraudulent or any other DOR/PCT Immediately In the process corrupt behavior is found and proved, when needed invoke relevant provision of the law (anti- corruption Act and Procurement Act) recommend the respective contractors to PPMO for blacklisting Intimidation (and/or - Continue using e-bidding for receiving DOR, Continued Done extortion) of contractors bids from contractors
Annex P-47
Agency Issues Actions responsible Timeline Status during bidding and execution - Inform all contractors of existence of and DOR, Continued Done of works encourage to use (domestic and international) complaint handling mechanisms in the Instruction To Bidders - In case of reports of intimidation (formal/ DOR/PCT/PMU Frequently In the process informal), conduct an awareness campaign among project stakeholders, including political parties present in respective districts, of potential threats and risks of possible intimidation to contractors during bidding and implementation periods to project implementation Cost variations and contract - Establish and regularly update a database As warranted In the process extensions of material prices - Encourage use of price adjustment With each Done clauses in the contracts contract - In case of prior review, DOR to seek With each In the process concurrence for material extension of the contract DOR/PCT/PMU stipulated time for performance of the contract from the Bank. - Continue performance evaluation system With each In the process for design and supervision consultants contract - Disclose all variations to the awarded With each In the process contracts on the website contract Need in strengthening of - Enhance the e-bidding system to include DOR In the process transparency in procurement a tracking option to alert DOR about Continuous decision-making process delays of process from bid opening until award
Annex P-48
Agency Issues Actions responsible Timeline Status - Disclose bidding information, including DOR/PCT In the process summary of bid opening, name of the awarded contractor, engineer’s cost estimate and bid cost, etc., on the RSDP website and at respective project site offices within 15 working days of contract awards (see more details in Appendix 1)
Contract Management and Execution Improvement needed - Training on Project management and Continuous Done/process incapacity of Project Officials contract administration to be organized for in managing the contracts and DOR officials supervising the Consultants - Take departmental action against non- DOR/ MoPIT In the process and lack in accountability performer in accordance with the country’s legal framework applicable to government officials Timely Payment to ITAs to verify physical and financial DOR Continuous Technical Audit being contractors progress as well as verify contractual carried out by NVC payments (financial and procurement) in compliance with contractual requirements at the time of technical audit of 20% of the contracts. Poor performance by - Maintain a database of contractors’ DOR/PCT In the process contractors performance monitoring and analyze trends of contractors’ performance - Recommend to agencies in charge of MoPTM issuing licenses to take action against the Continued contractors as per the prevailing laws and regulations of Nepal based on the results of the database of contractors performance monitoring
Annex P-49
Agency Issues Actions responsible Timeline Status - Promptly invoke available contractual DOR/PCT/MoPIT remedial actions against non performing Contractors and Consultants Financial Management Operationalize Financial - Submit FMIS based trimester report on a DOR/PCT Start from Partially done. The FMIS Management Information timely basis. December 31, needs to be upgraded due to System (FMIS) in DOR 2010. change in the project funding source, and to make it fully functional. Dissemination of progress - Make publicly available reports on DOR/PCT Trimester Done reports physical and financial progress of all contracts on the DOR website, concerned project site offices s Capacity building on financial - Organize training program on financial DOR/PCT Semi-annual On the job training management management to all cost centers at least provided. once a year.
Annex P-50
Annex 11 Field Visit Report The Team visited Shitalpati-Musikot Road (from September 19-20, 2014) mainly to identify the status of various agreed actions in terms of contract and quality management issues. The Team (safeguard members) also visited (from September 17-22, 2014) Surkhet-Kalikot-Jumla Road to assess overall progress, quality and status of compliance on the safeguard issues. Members of the Team and officials from PCU visited road sections and met the contractors and project field officials to discuss implementation progress and to devise strategy to expedite progress. Field visits have identified a number of issues and recommended as: (i) pro-active monitoring of contracts progress to expedite contract implementation; (ii) due diligence checks and controls applied in quarry operations and managing spoil disposal; (iii) ensuring all-time use of safety gears by workers and supervision staff at sites and ensure the safety of pedestrians and vehicles on under-construction roads; (iv) completion of bio-engineering works including small scale structures and slope drain works within the remaining wet period; (v) completion of the assessment of 2014 monsoon damages and finalization of contract variations, if necessary, specially road washout atkm.108 (near Jhulneta) of Sitalpati- Musikot Road; (vi) making the codes available to the field laboratories and ensuring appropriate setting up of mini laboratories; (vii) improvement of works qualities (including the use of binding wire, production of sample gabion boxes and bituminous works including sand-sealing). All these issues were discussed with the related project team members, and further agreed with the project team of RSDP.
Annex P-51