ROAD SECTOR DEVELOPMENT PROJECT
(IDA Credit Nos. 4832-NP, 5002-NP and IDA Grant Nos. H-339-NP, H-629-NP) Implementation Review and Support Mission: July 29-August 06, 2015 AIDE-MEMOIRE
Public Disclosure Authorized I. Introduction and Acknowledgment 1. A World Bank review team1 (see Annex 1a provides the team members’ list) carried out an implementation review from July 29 - August 06, 2015 on the Road Sector Development Project (RSDP). The review had following objectives: (i) review and assess the project status and identify the key implementation issues; (ii) identify and agree with the Government of Nepal (GON) on the future course of actions that will be necessary for achieving satisfactory results as envisaged in this project; and (iii) identify actions for the planning and preparation of the potential Additional Financing (AF). The Team visited RSDP roadwork sites in order to summarily assess the roadwork quality and contract implementation progress status. 2. The Team would like to thank GON for the hospitality extended to it, especially by counterpart agencies and officials (Annex 1b provides the list of persons met). This Aide-Memoire (AM) summarizes main review findings, agreements reached, and recommendations made. It also reflects
Public Disclosure Authorized discussions held in a wrap-up meeting chaired by Mr. Devendra Karki, Officiating Secretary, Ministry of Physical Infrastructure and Transport (MoPIT) on August 13, 2015. As per the Bank's Access to Information policy and the wrap-up meeting decision, this Aide-Memoire will be classified as a public document. II. Key Project Data 3. The following table provides the summary project data and the summary performance ratings: Project Data Project Performance Ratings Board Approval (original) December 6, 2007 Summary Ratings Last Now Trend Board Approval (AF) June 2, 2011 Review Effectiveness Date (original) February 21, 2008 Achievement of PDO MS MS ◄► Effectiveness Date (AF) July 8, 2011 Implementation Progress MS MS ▲ Closing Date (original) December 31, 2013 Project Management MS S ▲ Public Disclosure Authorized Closing Date (AF) June 30, 2016 Procurement MS MS ▲ Credit/Grant Amount SDR 76.1 million2 Financial Management MS MS ◄► Amount Disbursed (as of July SDR 63.94 million Safeguards MS MS ▲ 31, 2015) ($98.01 million; M&E MS MS ▲ approx.89%) Counterpart Funding S S ▲ Notes: AF-Additional Financing; S-Satisfactory; MS-Moderately Satisfactory; MU –Moderately Unsatisfactory; U-Unsatisfactory; ▲Improving Trends; ▼ Deteriorating Trends; ◄► Static. III. Achievement of Project Development Objective Status 4. RSDP is most likely to achieve its objectives and notable progress has been made towards the achievement of the Project Development Objective (PDO). Impact studies have made good progress. A draft report encompassing the five roads is currently being revised and finalized. The studies would primarily assess one of the outcome indicators: Reduction in travel time. An interim analysis, that used the Geographic Information Systems (GIS), has already assessed another outcome
Public Disclosure Authorized indicator - increase in population to all-season roads. The final figures would be confirmed once the end-project status of road undertaken for upgrading is known. Department of Roads (DOR) will assess the third outcome indicator-condition of strategic network roads-as part of its normal network monitoring activities. As reported earlier a road condition survey carried out in November, 2012
1Hereinafter referred as “The Team” 2 Excludes an amount of SDR 4.5m (US$ 6.75m) cancelled in January, 2015 through a restructuring process. showed that 11.27% of black-topped SRN roads were in poor condition (i.e. the end-project target is 15% has been achieved). The next report is due in mid-September 2015. IV. Current Implementation Status Road Development Component 5. Although RSDP has achieved the periodic maintenance target, five contracts under this component remain incomplete. The project management has been proactive in accelerating the pace of implementation of these contracts. Due to their proactive actions RSDP could manage to make substantial progress in this component including the completion of a number of contracts which previously looked vulnerable. The Team has requested the project to pay particular attention to two incomplete contracts of Surkhet-Jumla Road corridor so that they can be completed speedily. Upgrading Works Sub-Component 6. All upgrading contracts but one (out of total 46 contracts) are now complete and all eight targeted district headquarters of Mid and Far-Western regions3 are now connected to all- weather roads. The incomplete contract is contract no. 6A (physical progress 87%) of the Surkhet- Jumla Road corridor. DOR has already imposed liquidated damages to this contract. RSDP now sets October, 2015 as the target date for completion of the contracts. It is to be noted that approximately 6 km section of the corridor could not be completed fully due to problems linked to the slope instability and bridge approaches. 7. The upgrading works with Otta-seal surfacing in Khidkijyula-Jumla Section of Surkhet- Jumla Road are at their last stage, albeit some issues remain. They are: slope stabilization, water management and pavement related works on portions that encountered slope instability. The Team recommends that DOR takes up a geo-technical study, which will recommend appropriate slope stabilization related mitigation measures. These measures, along with the incomplete sections of the road could be undertaken under the project’s potential additional financing. Considering the urgency, the Team recommends DOR hires a consultancy firm on a single source basis, provided the proposal is not in variance with conditions laid down in the Financing Agreement with International Development Association (IDA). 8. One monsoon damaged road contract (contact no. TSD-8B) of the Surkhet-Jumla Road corridor (out of two) remains incomplete (physical progress 80%). This contract is expected to be completed by September, 2015. Also three 2013 flood damaged small-value contracts of the Khodpe- Chainpur (KC) and Gokuleshwor-Darchula Road (GD) are on-going. Their progress ranges from 56% to 82%. The original contract completion dates have already passed. DOR has set a new target dates for the completion of these contracts. They are: MD-1: October, 2015; MD-2: December, 2015; MD- 3: October, 2015. The Team has requested RSDP to be vigilant. The following table summarizes the progress status of the project financed contracts (see Annex 3 for details). Progress Completed 80-95% 65-80% 50-65% <50% 46 2 2 1 0 No. of contracts 9. RSDP has so far upgraded over 97% (680 km) of the 700 km target length to an all-season road. The completed length includes 644 km with Otta-seal surface (original financing: 295km, AF: 349km) and 36km double-bituminous surface treatment surface under AF. 10. DOR requires to closely monitor all six incomplete contracts, especially three contracts in KMJ corridor. All these contracts are beyond their original contract completion time and some of them have missed milestones. The Team has advised RSDP to closely monitor the incomplete contracts so that they are completed within the target dates. The Team advises RSDP to take further actions against these non-performing contractors in case they fail to make progress against targets set by the project.
3Baitadi, Dailekh, Darchula, Chainpur of Bajhang district, Jajarkot and Musikot of Rukum District
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11. Supervision consultants will continue with a reduced size. The consultants agreed to extend the contracts (up to September, 2015) as per DOR’s request. The original contract end-date was June 30, 2015. Only two local Resident Engineers (one for KC & GD roads and another for Surkhet-Jumla Road) will be retained. The Team has advised DOR to negotiate the time extension and retention of the consultants’ personnel in such a way that the project does not suffer in terms of progress monitoring and quality of roadworks. 12. The Team has identified a number of issues during field visits that need attention. Annex 11 provides details. The issues are: (i) delays in executing bio-engineering works; (ii) delays in the finalization of contract variations; (iii) non-availability of codes in field laboratories and inappropriate setting up of mini-laboratories; (iv) poor quality of cement masonry and gabion works; and (v) use of over-sized gravel sub-base and crusher-run materials (CRM) in roadworks. Periodic Maintenance Works Sub-Component 13. The Periodic Maintenance (PM) target of periodic maintenance of 2,550km of black- topped strategic roads has already been achieved. As of mid-July, 2015 the total length completed under PM works was 2,610km [451km under original financing; 1,740km under AF; 418km under GON/Roads Board Nepal (RBN) financing]. Annex 3 provides details of the PM works. It is to be noted that the total figure includes 49km completed roads of cancelled or terminated contracts. No of contracts No of contracts Length completed out of (Contracted (Completed the cancelled /terminated Length in km) Length in km) contracts RSDP Original Financing 16 (451.5) 16 (451.5) 0.0 FYPM (FY 2011/12) 26 (718.6) 24 (657.0) 12.0 SYPM (FY 2012/13) 27 (647.0) 26 (620.3) 6.8 TYPM (FY 2013/14) 22 (522.1) 22 (462.4) 20.0 Total under RSDPAF 75 (1,887.7) 72 (1,739.8) 38.8 Total under RSDP 91 (2,339.2) 88 (2,191.3) 38.8 GON/RBN Financing (FY 2014/015 32 (450.4) 29 (418.6) 10.0 TOTAL (RSDP+GON) 123 (2,789.6) 117 (2,609.9) 48.8 Notes: First Year Periodic Maintenance (FYPM); Second Year Periodic Maintenance (SYPM); Third Year Periodic Maintenance (TYPM) Road Safety Works 14. All RSDP road safety contracts are now complete and good progress has been made in road safety works linked to the Global Road Safety Facility (GRSF) assisted Road Safety Support Project (RSSP). All three contracts for the supply and installation of the crash barriers under RSSP have been signed and the contractors are in the stage of mobilization. Hiring of inspection agents to verify the quality of crash barriers is in its final stage. The agent is expected to be on-board before end-September, 2015. Institutional Strengthening and Policy Reform Component 15. Although most of the activities under this component are now complete, recent progress with regard to completing two activities is far from being satisfactory. Annex 4 provides the assessment details of the component. Two contracts under this component are seriously lagging behind. They are: (i) development of road inventory software and collection of basic road inventory data on a sample road corridor; (ii) design of RSDP roads and Mugling-Narayangadh (M-N) Road bridges. A new completion date of October 31, 2015 has been set for the first contract (i.e. completion of software development and survey of a sample highway) against the original target date of May 31, 2015). The latter contract output delivery is also delayed. Furthermore, the consultants could not provide acceptable conceptual design of M-N Road bridges on time. DOR need to be proactive in the management of these contracts. If they are further delays then DOR should take punitive actions against the consultants as per contract provisions. However, good progress has been made in the procurement of heavy equipment operation simulator and the construction equipment. It is expected that the equipment will be supplied by end-September, 2015. The new target completion dates of the aforementioned activities are well within the new project closing date of June 30, 2016. While Annex
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5 provides the status of agreed actions during last review, Annex 6 presents actions agreed during this review. Safeguards Performance Social Safeguards 16. RSDP’s achievements with regard to the implementation of safeguard measures have been remarkable. Impressive progress has been made in the implementation of last review (January, 2013) agreed actions (see Annex 5). They include: (i) implementation of Vulnerable Community Development Plan (VCDP) in Khidkijyula-Manma-Jumla (KM), Kalangad-Chainpur (KC) and Sitalpati-Musikot (SM) roads; (ii) resolution of major grievances; and (iii) completion of compensation distribution and other finical assistances to approximately 95% Project Affected Families including land - 92.83%; structures - 97.17% ; trees - 98.25%, Rehabilitation Relocation (R&R) assistance - 85.40%; and Support Allowances (SA) - 92.25%. Another notable achievement is completion of deed transfer in CJ, KMJ, KC and EFD GD (Monsoon Damaged) roads. The figures for GD and SM roads are 90% and 58% respectively. The figure for SM road during the last review was only 46%. Annex 7 provides details on social safeguard assessment. 17. DOR needs to complete a number of activities speedily to conclude the safeguard issues successfully. These activities include: (i) making DOR, division offices responsible for handling and clearing absentee PAFs compensation and other payments; (ii) allocation of adequate budgets to the DOR division offices for compensation distribution; (iii) acceleration of deed transfer of compensated land parcels; and (iv) handing over completed roads to division offices. Annex 5 and 6 provide the status of agreed actions during last review and the actions agreed during this review respectively. Environmental Safeguards 18. DOR has made good progress with regard to the implementation of the environmental safeguard actions and the trend is northward. Annex 7 provides details of environmental safeguard status. Most of the mitigation measures agreed in the previous review have been implemented, albeit some of them only partially (see Annex 5 for details). Areas that need further improvements include: (i) appropriate management of quarry sites including the removal of debris/spoil materials; (ii) making provisions of toe-walls and water drains at tipping sites; (iii) completion and improvement of bio- engineering works; and (iv) enforcement of health & safety measures strictly. 19. The on-going bio-engineering works at KMJ road sites is unlikely to be completed within this rainy season. Previous review has noted that the survival rate of previously planted vegetation in other RSDP roads has been low. RSDP now agreed to complete the assessment of sapling mortality and re-plantation needs. It is also agreed that replantation will be done to compensate for the mortality for all RSDP roads. Contractors for roads under the defect liability period (DLP) will be responsible for the re-plantation, if deemed necessary. For other roads DOR division offices will be responsible for the necessary bioengineering replantation/additional bio-engineering works using GON funding. Annex 6 provides the actions agreed during this review. Governance, Accountability and Peace Filter 20. RSDP’s attention to Governance Accountability Action Plan (GAAP) actions continues to be satisfactory including the implementation of Grievance Redressal Mechanism (GRM). A department-wide IT-based grievance redressal system, with tracking and feedback mechanisms, has now been launched. This system is governed by a specific MoPIT approved policy instrument on grievance handling. DOR has assigned and trained staff to manage the system. The Bank is conducting a study on the impact of the introduction of e-bidding in DOR. The National Vigilance Centre (NVC) continues to undertake technical audit of selected projects. An updated GAAP matrix is presented at Annex 10. V. Procurement and Financial Management Procurement
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21. The procurement management progress has been good. Despite some delays in procurement process, all the goods, works and services contracts have now been procured/contract signed as planned. DOR has agreed to submit an updated FY 2015/16 procurement plan by August 20, 2015. Financial Management 22. The progress on financial management related activities has been moderately satisfactory. Two of the last review agreed actions (linked to financial management training and updating Contract Monitoring System (CMS) could not be completed by RSDP. There were no overdue Implementation Progress Reports (IPRs) and audit reports during the review mission. However, the third trimester IPR has now become overdue. The audited project account of FY2013/14 was received with qualified audit opinion. The qualification was made for budget release and expenditures of Road Board of Nepal amounting NPR 648.38 million could not be verified with the entity level financial statement. 23. RSDP could only manage to expend just over 62% of the FY 2014/15 revised budget amount. Delays in approval of the annual work program and budget authorization by two months were mainly responsible for the low expenditure. RSDP needs to transfer reimbursable expenditures of NPR 623.69 million (US$ 6.1 million) to the GON treasury. Also the project is yet to document NPR 650.64 million (US$ 6.58 million) already approved and direct payment of NPR 28.65 million (US$ 0.28 million) from the Designated Account (DA). 24. The approved budget of FY2015/16 is NPR 555.08 million (IDA - NPR 483.86 million: GON - NPR 71.22 million). Of the approved budget, the recurrent and capital budget amounts are NPR 17.83 m and NPR 537.25 million respectively. 25. Total disbursement (including advances) as of end-July is US$ 98.01 million (89% of IDA committed amount). Total disbursement, net of advances, is approximately US$ 78.49 million (72% of allocated amounts). VI. Key Issues in Implementation 26. It was mentioned before that key issues were mainly the completion of incomplete contracts under two project components. Actions that will be crucial in achieving project’s objectives are highlighted below: i. DOR needs to complete all incomplete roadwork contracts latest by end-October, 2015 (total five in numbers: one upgrading and one flood damaged road contracts under Surkhet-Jumla road corridor and three monsoon damaged contracts under Gokuleshwor-Darchula & Khodpe- Chainpur roads); ii. Incomplete consultancy contracts, in particular two contracts under Institutional Strengthening and Policy Reform component, need urgent attention so that they can also be completed expeditiously. These contracts are: development of road inventory software and collection of sample road inventory data, and design of RSDP roads and Mugling- Narayanghat road bridges. The activities are expected to be completed by end-October 2015; and iii. Speeding up the pace of safeguard related activities to be able to complete them successfully by end-February 2016. These activities include: (i) making DOR division offices responsible for project affected person compensation payments and deed transfers; (ii) making budgets available for DOR division offices for compensations; and (ii) quick handover of completed roads to DOR division so that they can carry out bio-engineering replantation/additional bio- engineering works using government funds.
VII. Proposed timing and focus of the next review and Implementation Completion and Results Report (ICR)
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27. The next review will be held in early-February, 2016. The review will focus on: (i) assessing the project status and identifying the final implementation issues; and (iii) identifying and agreeing on actions that will be necessary for achieving project objectives.
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ANNEXES
Annex 1a Implementation Review Team (in alphabetical order)
1. Annu Rajbhandari, Environmental Specialist 2. Bibash Shrestha, Team Assistant 3. Dhruba Raj Regmi, Consultant (Capacity Development) 4. Drona Raj Ghimire, Environmental Specialist 5. Durga Prasad Khatri (KC), Consultant (Roads) 6. Farhad Ahmed, Sr. Transport Specialist & Task Team Leader 7. Jun Zeng, Sr. Social Development Specialist 8. Pradeep Shrestha, Consultant (FM) 9. Ramesh Raj Bista, Procurement Specialist 10. Sachin Upadhyaya, Consultant (Social Development) 11. Shambhu Uprety, Sr. Procurement Specialist 12. Shibani Pandey, Social Development Associate 13. Shubu Thapa, Professional Associate 14. Yogesh Malla, Financial Management Specialist
Annex P-1
Annex 1b List of Persons Met S. No. Name Position Ministry of Physical Infrastructure and Transport (MoPIT) 1. Mr. Tulasi Prasad Sitaula Ex. Secretary 2. Mr. Devendra Kumar Karki Officiating Secretary Department of Roads (DOR) 1. Mr. Madhab Kumar Karki Director General 2. Mr. Sanjaya Kumar Shrestha Deputy Director General, Foreign Cooperation Branch 3. Mr. Saroj Pradhan Deputy Director General, Bridge Branch 4. Mr. Naresh Man Shakya Senior Divisional Engineer, Bridge Branch 5. Mr. Ajay Kumar Mull Project Coordinator, RSDP 6. Mr. Rupak Rajbhandari Project Coordinator, RSDP 7. Mr. Vijay Kumar Mahto Unit Chief, GESU 8. Mr. Shiva Raj Adhikari Lab Chief 9. Mr. Bimal Prasad Subedi Unit Chief, RSSDU 10. Ms. Bimala Adhikari Chief Accountant, RSDP 11. Ms. Meera Joshi Environment Specialist, GESU 12. Ms. Rama Shrestha Sociologist 13. Mr. Ashok Kumar Shrestha Senior Divisional Engineer 14. Mr. Rajan Man Shrestha Senior Divisional Engineer, MTC 15. Ms. Shubha Shrestha Sociologist, GESU 16. Mr. Umesh Bindu Shrestha Senior Divisional Engineer, HMIS 17. Mr. Shira Bahadur Ghimire Project In-charge, SKJ Road Project 18. Mr. Narayan Prasad Lamichhane Engineer, GESU 19. Mr. Guru Prasad Adhikari Engineer 20. Mr. Kiran Subedi Engineer 21. Mr. Pawan Bhattarai Engineer 22. Mr. Ishwari Prasad Khatiwada Social Mobilizer, KMJ Road/Consultant 23. Mr. Gyandendra Ghimire Assistant Resident Engineer, KMJ Road/Consultant 24. Mr. Pravin Thapa Assistant Resident Engineer, KMJ Road/Consultant 25. Mr. Jalendra Yadav Assistant Resident Engineer, KMJ Road/Consultant 26. Ms. Salina Dangol Computer Engineer, MIS-IT Unit Roads Board Nepal (RBN) 1. Ms. Chetna Thapa Director National Vigilance Center (NVC) 1. Mr. Chiranjib Jha Senior Divisional Engineer 2. Mr. Anil Shakya Engineer Supervision Consultant 1. Mr. Yogananda Yadav Deputy Team Leader of Supervision Consultant 2. Mr. Basanta Lal Shrestha Senior Materials & Pavement Engineer 3. Mr. Puskar Regmi Resident Engineer 4. Mr. Chintamani Sharma Social Development Expert M/S Tundi - Nagarjun JV (Contract Package KJ-6A)
Annex P-2
1. Mr. Dipak Phuyal Authorized Representative M/S Tamang-PS-Gold Good JV (Contract Package KJ-6B) 1. Mr. Arjun Siwakoti Authorized Representative M/S Bajraguru - Diwa JV (Contract Package KJ-6C) 1. Mr. Binod Kumar Gautam Contract Manager M/S Rasuwa – Himdung-Thokar JV (Contract Package KJ-6D) 1. Mr. Tej Kumar Dhakal Contract Manager M/S Tundi - Chandra & Basabta-KS JV (Contract Package KJ-7A) 1. Mr. Surendra Pal Contract Manager M/S MK - ANK JV (Contract Package KJ-7B) 1. Mr. Khadga Khatri Authorized Representative 2. Mr. Dormani Paudel Engineer M/S Lama Builders - Kanchanjunga JV (Contract Package KJ-7C) 1. Mr. Pasang Sherpa Authorized Representative M/S Lumbini - Rajendra JV (Contract Package KJ-7D) 1. Mr. Rajendra Saud Site In-charge MS/PS–PS Golden Good JV (Contract Package SKM-8A) 1. Mr. Arjun Siwakoti Authorized Representative M/S Nagarjuna - Lama Builders & Suppliers (Contract Package TSD-8B 1. Mr. Sahadev Lama Deputy Contract Manager
Annex P-3
Annex 2 ROAD SECTOR DEVELOPMENT PROJECT Progress on the Achievement of Results Implementation Review July 29-August 6, 2015
PDO Project Outcome Progress Till Date (July 15 2015) Remarks Indicators (i) To provide 6 percent increase in A GIS analysis with the potential residents of population in project changes in a post-project situation has beneficiary districts districts to have all been conducted. The results of the with all season road season road access analysis show that the increase would access thereby within 20 minutes be approximately 6% reducing travel time walking distance (in and improving access eight project districts) to economic centers 35 percent decrease in An October-2011 socio-economic and social services. journey times to key Impact Study shows the following economic centers in the results: project area 45 percent decrease in journey times to key economic centers (major 25 percent decrease in market) in the project area. journey times to key 44 percent decrease in journey times social services in the to key social services in the project project area area Another socio-economic study is in its final stage. Study results will determine the outcome of this indicator. The results are expected by September 2015. Reduce the percentage of 11.27 % of black-top road in poor black-top SRN in poor condition (report November 2012). The condition to 15 percent next report will be available by end- Septermber,2015 Intermediate Intermediate Outcome Outcomes Indicators Road Development: Component I (i) Targeted SRN is all 100 percent of 700km of 680 km road length (295.00km road weather sealed gravel target roads receiving length under original project plus road upgrading works 384.6km under AF) has been upgraded, as of end-July. 2015 (out of which approximately 643.6km road length upgraded in an Otta–seal standard and 36km in double-bituminous surface treatment (DBST) standard). (ii) Sustainable 100 percent of 2550km A total of 2,608.4km road length (Out periodic maintenance of highways received of which 450 km of original financing; of targeted highways periodic maintenance 1,739.8km of Additional Financing and and feeder roads 418.6km of GON funding) has been executed No backlog periodic completed as of end-June, 2015. maintenance within the project period.
(iii) Road Safety Publication and Road Safety Action Plan has been Action Plan & implementation of approved. physical works actions Implementation of the plan is ongoing.
Annex P-4
PDO Project Outcome Progress Till Date (July 15 2015) Remarks Indicators Institutional Development: Component II (i) Improved staff HR policy updated and Training activities are being undertaken capacity within DOR 3-year training plan as per the business plan. finalized. Domestic and international training provided for DOR staff as per policy and plan (ii) Capacity building a) Completion of geo- a) Geo-technical assessments carried in Geo-technical, technical assessments, b) out as recommended; b) Site specific Environmental and EMAP and RAP EMAP and RAP monitoring being done Social aspects and compliance monitoring periodically; c) Performance in creating create awareness on and c) performance in awareness among project construction HIV/ AIDS creating awareness workers and road users on HIV/AIDS among project ongoing. construction workers and road users on HIV/AIDS (iii) DOR IT based Completion of pilot Web based system being adopted for MIS operational installation of wide area FMIS, GRM, CMS network (WAN) in DOR division offices in Kathmandu and satisfactory operation and maintenance of IT based management system (iv) Road asset HDM4 used for bi This indicator will not be achieved as management tools annual road condition envisaged. Consultant for Road used for prioritization assessment and Inventory Survey and Software of road maintenance preparation of annual Development is on board. However, and upgrading works maintenance plan software development and Inventory Survey on pilot road is expected to be completed by October 2015. (v) Improved quality Quality monitoring plan The Central Road Lab has been assurance prepared each year and carrying out internal quality audits of quality audit carried out selected roads. Quality assurance has by Central Road Lab been monitored. (vi) Improved RBN Act amended and RBN act has been tabled in the effectiveness of Roads more training and Parliament and under discussion in the Board Nepal logistics provided Parliamentary sub-committee
Government decision to RBN has prepared five year business benchmark salaries to plan (2012-2017), and submitted to the market rates Board. Board has appointed a sub- committee to review the business plan. Human resource development (HRD) plan has been incorporated in RBN business plan (vii) Third party Third party technical Third Party Technical audit of technical audit audit carried out for 20 upgrading and periodic maintenance percent of the project works under RSDP has been carried on works each year the selected contracts.
Annex P-5
Annex P-6
Annex 3 Summary Progress of Road Development Component
Upgrading Sub-Component
Original Physical Financial Length Contract Road Name Contract No. Estimated Progress Progress Status (km) Amount (NPR) Cost (NPR) (%) (%) Original Satbanjh-Tripurasundari RSDP/NCB/STJ/01 11.32 90,341,015 63,950,056 100 98 DLC issued Road RSDP/NCB/STJ/02 11.15 92,473,660 76,996,094 100 98 DLC issued Satbanjh-Gokuleswor RSDP/NCB/SG/07 19.00 166,184,140 173,312,973 100 103 DLC issued Road RSDP/NCB/SG/8A 9.70 86,270,440 93,892,775 100 101 DLC issued RSDP/NCB/SG/8B 9.58 81,021,374 70,606,751 100 102 DLC issued RSDP/NCB/SG/16A 8.72 149,873,405 107,323,879 100 99 DLC issued RSDP/NCB/SG/16B 5.97 61,166,637 45,248,327 100 98 DLC issued Khodpe-Bajhang Road RSDP/NCB/KJC/09 19.90 183,861,969 182,719,819 100 101 DLC issued RSDP/NCB/KJC/10A 10.20 10,795,083 83,211,467 100 100 DLC issued RSDP/NCB/KJC/10B 9.80 81,396,150 68,019,339 100 102 DLC issued RSDP/NCB/KJC/11A(Re) 10.00 108,062,284 89,625,994 100 99 DLC issued RSDP/NCB/KJC/11B(Re) 10.42 125,004,162 110,566,198 100 98 DLC issued Surkhet- RSDP/NCB/SKM/3A(Re) 21.70 82,989,690 79,256,357 100 100 DLC issued KhidkijyulaRoad RSDP/NCB/SKM/3B(Re) 22.26 114,440,390 106,909,396 100 100 DLC issued RSDP/NCB/SKM/4 28.84 175,299,702 165,213,597 100 100 DLC issued RSDP/NCB/SKM/5A(Re) 13.40 83,897,217 90,345,941 100 100 DLC issued RSDP/NCB/SKM/5B(Re) 13.90 98,056,491 104,495,004 100 100 DLC issued RSDP/NCB/SKM/6A(Re) 14.00 102,782,543 92,441,613 100 101 DLC issued RSDP/NCB/SKM/6B(Re) 12.34 109,764,476 99,602,606 100 100 DLC issued Tallodhungeswor- RSDP/NCB/TSD/12 8.22 72,829,511 72,564,694 100 100 DLC issued Dailekh Road RSDP/NCB/TSD/13 11.86 84,075,182 87,707,608 100 98 DLC issued
Annex P-7
Original Physical Financial Length Contract Road Name Contract No. Estimated Progress Progress Status (km) Amount (NPR) Cost (NPR) (%) (%) RSDP/NCB/TSD/14 11.79 71,936,603 74,408,241 100 100 DLC issued RSDP/NCB/TSD/15(Re) 0.87 15,630,080 18,091,498 100 97 DLC issued Total (Original) 294.94 2,248,152,204 2,156,510,227 Additional Financing Gokuleshwor- Darchula RSDPAF-W-UP-ICB-GD- 18.50 176,216,312 149,503,916.63 96.68 95.59 Completed & is under extended Road 1A DLP. RSDPAF-W-UP-ICB-GD- 13.50 178,187,823 155,268,243.82 98.89 94.90 Completed & is under extended 1B DLP. RSDPAF-W-UP-ICB-GD- 15.00 174,197,414 170,330,855.95 95.88 80.04 Completed & is under extended 2A DLP. RSDPAF-W-UP-ICB-GD- 25.00 195,010,653 187,408,993.37 96.20 83.83 Completed & DLP is over. 2B Khodpe- Chainpur Road RSDPAF-W-UP-ICB-KC- 15.60 179,599,471 177,817,830.65 99.94 97.69 Completed & DLP is over. 3A RSDPAF-W-UP-ICB-KC- 15.50 166,344,499 141636604.83 99.55 99.25 Completed & DLP is over. 3B RSDPAF-W-UP-ICB-KC- 15.18 162,962,092 148787083.05 99.30 96.98 Completed & is under extended 3C DLP. Sitalpati-Musikot Road RSDPAF-W-UP-ICB-SM-4A 22.85 177,666,823 164664503.15 96.28 84.31 Completed &under DLP. RSDPAF-W-UP-ICB-SM- 22.5 184,782,778 177805891.83 100.00 94.95 Completed &under DLP. 4B RSDPAF-W-UP-ICB-SM- 19.5 188,416,632 177182973.40 100.00 94.97 Completed & is under extended 4C DLP. RSDPAF-W-UP-ICB-SM- 20.62 194,709,531 175680142.04 99.00 98.27 Completed &under DLP. 4D Chhinchu-Jajarkot Road RSDPAF-W-UP-ICB-CJ- 20.00 151,058,590 132670992.13 100.00 99.74 Completed & DLP is over. 5A RSDPAF-W-UP-ICB-CJ- 24.60 171,945,318 153085863.56 100.00 89.60 Completed & DLP is over. 5B RSDPAF-W-UP-ICB-CJ- 16.00 194,166,098 171097855.44 95.42 81.50 Completed & is under DLP. 5C
Annex P-8
Original Physical Financial Length Contract Road Name Contract No. Estimated Progress Progress Status (km) Amount (NPR) Cost (NPR) (%) (%) RSDPAF-W-UP-ICB-CJ- 20.01 196,620,004 180603675.67 96.22 85.88 Completed & is under DLP. 5D Khidkijyula-Jumla Road RSDPAF-W-UP-ICB-KJ- 14.56 193,595,644 177835220.66 86.75 81.43 Ongoing 6A Contractor could not complete within extended period and now working under LD condition. It is likely that this contract could be completed by October, 2015. RSDPAF-W-UP-ICB-KJ- 13.66 193,198,765 151484252.58 95.16 94.10 Completed and TOC is requested 6B but yet to be awarded. RSDPAF-W-UP-ICB-KJ- 14.00 194,380,592 161769212.58 93.24 91.67 Completed and TOC is requested 6C but yet to be awarded. RSDPAF-W-UP-ICB-KJ- 12.00 198,232,868 168510483.52 91.60 86.79 Completed and TOC is requested 6D but yet to be awarded. Khidkijyula-Jumla Road RSDPAF-W-UP-ICB-KJ- 12.00 182,746,724 173926358.99 96.72 96.17 Completed and TOC is requested 7A but yet to be awarded. RSDPAF-W-UP-ICB-KJ- 14.00 201,686,219 190636297.99 96.75 96.49 Completed and TOC is requested 7B but yet to be awarded. It is to note that nearly 3.9km length of pavement works have been left due to landslide problem and bridge approaches. RSDPAF-W-UP-ICB-KJ- 14.00 194,613,809 170082026.41 78.83 74.58 Ongoing 7C Contract period has been extended up to 21st August, 2015 and contractor has committed to complete the works within above period but it is likely that this contract would not be completed before end of October, 2015. RSDPAF-W-UP-ICB-KJ- 15.98 193,611,531.00 186319353.81 96.80 94.58 Completed and TOC is requested 7D but yet to be awarded. RSDPAF-W-UP-ICB- 18.61 240,159,643.05 177,109,997.43 96.64 95.86 Completed and TOC is requested
Annex P-9
Original Physical Financial Length Contract Road Name Contract No. Estimated Progress Progress Status (km) Amount (NPR) Cost (NPR) (%) (%) SKM-8A (Re) but yet to be awarded. Monsoon-damaged RSDPAF-W-UP-ICB- 13.21 144,915,923.91 101,891,581.33 80.10 73.96 Ongoing Sections TSD-8B (Re) Very poor contract management and contractor is not fulfilling his commitment right from the beginning. Fresh commitment for completion is end of September, 2015 perhaps under LD condition. 2013 Monsoon damaged RSDPAF-W-UP-NCB- 56.00 121172634.32 85875948.95 81.64 70.79 Ongoing works in Baitadi- GD-MD-1 Contract completion date is 13 July, Darchula and Khodpe- 2015 and fresh commitment is to Chainpur (Bajhang) finish by September, 2015. Roads RSDPAF-W-UP-NCB- 16.00 117293262.7 92003892.17 58.60 56.35 Ongoing GD-MD-2 Contract completion date is 30th July, 2015 and had committed to complete within original completion date. As contractor has now mobilized all necessary equipment at site it is likely that works could be completed within October, 2015. RSDPAF-W-UP-NCB- 46.28 145518647.07 98073014.59 74.11 65.90 Ongoing KC-MD-3 Contract completion date is 8th August, 2015. Although contractor has already completed structural works but due to lack of bituminous equipment he is unable to carry out pavement works. DOR reported that main contractor has promised to send those equipment urgently. Notes: DLC – Defect Liability Certificate; DLP – Defects Liability Period; TOC – Taking-over Certificate; APG – Advance Payment Guarantee; LD – Liquidated Damage
Annex P-10
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) RSDP Original (First Year) Nagarjun-Tandi RSDP-FYPM-NT-NCB-01 9.78 16,850,313 17,575,983 100 87 Completed Pipalbot-Naubise-Simle RSDP-FYPM-PNS-NCB-02 21.64 78,629,437 68,380,328 100 92 Completed Mugling Bridge-Anbukhaireni- RSDP-FYPM-MAG-NCB-03 31.91 45,320,309 36,403,630 100 93 Completed Gorkha Butwal-Kothi RSDP-FYPM-BK-NCB-04 22.54 31,001,373 23,958,949 100 90 Completed Hetauda-Pathlaiya-Birgunj- RSDP-FYPM-HPK-NCB-05 25.51 111,444,228 90,991,011 100 97 Completed Kaliya Biratnagar-Duhabi-Itahari RSDP-FYPM-BDI-NCB-06 23.46 48,311,435 41,141,451 100 94 Completed Kakarbhitta-Mawa RSDP-FYPM-KM-NCB-08 20.98 33,017,036 29,505,493 100 86 Completed RSDP Original (Second and Third Year) Fikkal-Pashupatinagar, FikKal- RSDP-STYPM-NCB-01 36.86 50,888,482 50,389,193 100 90 Under DLP Maikhola, Charali-Jamunabari Itahari-Dharan, Duhabi-Itahari RSDP-STYPM-NCB-02 36.62 59,462,186 50,122,681 100 86 Completed Bhedatar-Mughat-Hile RSDP-STYPM-NCB-03 22.38 33,709,362 29,952,755 100 90 Completed Chalnedhunga-Khawa, Hanumante-Sangha,Chovar- RSDP-STYPM-NCB-04(Re) 39.64 50,140,541 44,035,619 85 67 Completed Dashinkali, Mawa-Mugling- Mugling Bridge Tistung District Boarder, Gandak Canal-Junction Old RSDP-STYPM-NCB-05 41.10 52,192,564 44,575,667 100 95 Completed Alignment, Dhanushadham- Janakpur Aanbukhaireni-Dumre&Kotre- RSDP-STYPM-NCB-06 36.58 40,693,019 29,817,620 100 88 Completed Pokhara Tansen-Kaligandaki& MRM- Sakura, Bhairawa Municipality RSDP-STYPM-NCB-07 38.06 49,641,193 38,404,030 100 98 Completed of Siddartha Highway Nepalgunj- Kohalpur&NuwariKhola- RSDP-STYPM-NCB-08(Re) 21.38 42,584,745 35,420,001 100 70 Completed Surkhet
Annex P-11
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) Budar-Gaira RSDP-STYPM-NCB-09 22.08 25,674,247 19,961,480 100 89 Completed RSDP - Additional Financing (First-year Periodic Maintenance)
Mechi Highway (Chihanedanda RSDPAF-W-FYPM-NCB-ER- 23.56 34,146,861 25,382,209 20 10 Contract Terminated to Fikkal ) Ilam-1A
Mechi Highway (Chureghanti RSDPAF-W-FYPM-NCB-ER- 32.14 46,599,131 34,172,940 11 10 Contract Terminated to Ranke ) Ilam-1B Birtamod- Chandragadhi Road RSDPAF-W-FYPM-NCB-ER- &Mechi Highway Charali – 26.31 39,464,911 34,017,948 100 99 Completed Damak-2A Buddhabare RSDPAF-W-FYPM-NCB-ER- East West Highway (MRM) 21.00 35,699,256 26,039,225 100 98 Completed Damak-2B Inaruwa-Kaptangunj-Sahebgunj RSDPAF-W-FYPM-NCB-ER- 7.00 10,499,402 9,497,887 100 90 Completed Road Biratnagar-2C RSDPAF-W-FYPM-NCB-CR- ARM (Lamidanda-Dolalghat) 13.75 32,920,149 22,141,385 100 100 Completed Bhaktapur-1A Banepa –Punyamata- Panauti RSDPAF-W-FYPM-NCB-CR- Road, Sallaghari – Duwakot 25.32 39,232,329 34,246,031 100 100 Completed Bhaktapur-1B Road, &KhawaLamidanda, Galtchi Junction- Trishuli RSDPAF-W-FYPM-NCB-CR- 44.55 87,686,296 73,125,044 100 96 Completed Bridge –MawaKhola, Bharatpur-2A RSDPAF-W-FYPM-NCB-CR- Mungling- Narayanghat Road, 15.10 108,970,825 90,093,043 100 100 Completed Bharatpur-2B Lamidanda-Bhainse , Palung- RSDPAF-W-FYPM-NCB-CR- Symbhanjyang , Tistung 26.22 50,552,339 37,781,703 100 93 Completed Hetauda-3A (Kunchal)- Palung Bhaise-Bhimphedi and Bhaise- RSDPAF-W-FYPM-NCB-CR- 20.00 27,542,885 19,707,512 100 100 Completed Samari Hetauda-3B RSDPAF-W-FYPM-NCB-CR- Bardibas-Jaleshwor Road 13.70 35,341,650 19,578,886 100 97.50 Completed Janakpur-3C RSDPAF-W-FYPM-NCB-CR- Kakani- Tandi, 23.53 36,709,621 26,942,265 100 100 Completed Nuwakot-4A
Annex P-12
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) Banepa-Sindhuli-Bardibas RSDPAF-W-FYPM-NCB-CR- 18.00 31,053,257 23,868,009 100 100 Completed Road, Banepa-Sindhuli-4B Banepa-Sindhuli-Bardibas RSDPAF-W-FYPM-NCB-CR- 21.60 35,997,626 19,174,457 100 100 Completed Road, Banepa-Sindhuli-4C Contract termination Prithvi Highway (Byas for Employer’s Municipality Border-Kotre) RSDPAF-W-FYPM-NCB- convenience; 17.83 24,851,240 19,318,413 78 75 Dumre-BesisaharRoad (District WR-Damauli-1A Completed Length- Boundary -Besisahar) 12km.
M.R.M Chandrauta-Dhankhola Road & M.R.M Chandrauta- RSDPAF-W-FYPM-NCB- 30.05 45,132,865 31,129,913 100 100 Completed Bahadurgunj-Krishnanagar WR-Shivapur-1B Road West Highway (i. Narayeni Bridge-Tiger mountain RSDPAF-W-FYPM-NCB- 30.91 39,879,559 27,255,415 100 100 Completed junction, ii. Tiger mountain WR-Butwal-2A junction-Arunkhola section East-West Highway (ArunKhola- Bardaghat&Sukaura-Butwal RSDPAF-W-FYPM-NCB- 24.93 47,622,063 34,474,680 100 100 Completed and Siddharth Highway And WR-Butwal-Palpa-2B BartungTansenRidiTamghas Road Pokhara- Baglung Road (Yamdi Bridge -Sandh Bridge RSDPAF-W-FYPM-NCB- 41.84 67,083,199 51,884,084 100 100 Completed Sector)and WR-Pokhara-3A PokharaSarankotRoad Pokhara- Baglung Road (Sandh RSDPAF-W-FYPM-NCB- Bridge -Kaligandaki Bridge 24.11 34,932,624 26,905,163 100 100 Completed WR-Pokhara-3B Sector) Siddhartha Highway ( Walling RSDPAF-W-FYPM-NCB- 39.71 66,623,745 48,688,639 100 99.4 Completed -Syanja Sector)and Siddartha WR-Pokhara-3C
Annex P-13
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) Highway ( Kuvinde - Pokharamun_bdr Sector) East West Highway RSDPAF-W-FYPM-NCB- 38.90 58,103,246 37,220,343 100 100 Completed (DhanKhola to Lamahi ) MWR-Dang-1A Nepalgunj – Gulariya Feeder RSDPAF-W-FYPM-NCB- 35.22 75,855,534 44,665,271 100 95 Completed Road MWR-Nepalgunj-1B Mohan to RSDPAF-W-FYPM-NCB- Boradandi&Godawari to 61.10 51,159,692 36,334,579 100 94 Completed FWR-Mahendranagar-1A Faltude Mahakali Highway (Faltude- RSDPAF-W-FYPM-NCB- 42.20 49,815,624 33,618,506 100 100 Completed Budar&Gaira -Syaule) FWR-Doti-1B Total contracted length in Km. excluding terminated 662.88 Total FYPM Completed Length in Km 657.05 contracts RSDP Additional Financing(Second-year Periodic Maintenance) Birtamod (MRM)-Sanischare- RSDPAF-W-SYPM-NCB-ER- 12.16 19,447,706.52 16,541,779 100 100 Completed Budhbare Damak-1A(Re) Fikkal-Maikhola, Ranke- RSDPAF-W-SYPM-NCB-ER- 26.03 42,947,715.90 29,633,334 14 10 Contract terminated Phidim Ilam-1B Base Camp-Bhedetar, Urlabari (MRM)-AambariChowk, RSDPAF-W-SYPM-NCB-ER- 30.29 49,154,537.04 34,617,403 100 100 Completed AambariChowk-Bardanga, Biratnagar-2A Dharan-Chatara-Barahachhetra RSDPAF-W-SYPM-NCB-ER- Mulghat-PatleKhola 8.50 18,362,526.83 14,377,6212 100 100 Completed Dhankuta-2B Chauraharwa-Mirchaiya, RSDPAF-W-SYPM-NCB-ER- Siswari Bridge-Cement 26.77 35,748,205.11 27,942,123 100 95 Completed Lahan-3A Factory, Kanchanpur-Fattepur Army Camp-Nagarkot, Panchkhal(ARM)- PalanchowkBhagawati, RSDPAF-W-SYPM-NCB-CR- 18.00 28,800,422.69 28,306,443 100 100 Completed LankuriBhanjhyangPanauti- Bhaktapur-1A Namobuddha-DSRM, Bakhandol (ARM)-Bogatigaon
Annex P-14
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) Sinamangal-Manahora-Thimi- Sallaghari, Kausaltar-Balkot- Sirutar-Biruwa, Thimi(ARM)- RSDPAF-W-SYPM-NCB-CR- 9.59 40,858,635.95 38,062,878 100 100 Completed Bode-Karkigaun, Bhaktapur-1B Chyamasingh-Amaldol, Amaldol_nala-Banepa Sopyang District Boarder- Naubise, Naubise-Galchi, RSDPAF-W-SYPM-NCB-CR- Aanptari-Devghat, 41.99 57,665,618.83 46,821,815 98 60 Completed Bharatpur-2A Malekhu_Dhadingbesi, Bharatpur bypass Contract termination for Employer’s RSDPAF-W-SYPM-NCB-CR- convenience. Thulokh- Kalanki 7.68 11,190,244.22 11,951,457 85 65 Nuwakot-2B Completed Length- 6.82km.
Hetauda-Samari, lamidanda- Symbhanjhyang, RSDPAF-W-SYPM-NCB-CR- 27.93 56,305,244.15 39,306,984 31 Completed Syambhangjhyang-Palung, Hetauda-3A 100 Palung-Tistung Dharapani(MRM)- RSDPAF-W-SYPM-NCB-CR- Dhanushadham-Janakpur, 27.00 56,685,051.42 35,066,279 100 69 Completed Janakpur-3B Bardibas(MRM)-Jaleshwor Lamosangu-Ningaledanda, RSDPAF-W-SYPM-NCB-CR- 52.00 62,399,391.61 49,961,662 100 90 Completed Ningaledanda-Charikot Charikot-4A RSDPAF-W-SYPM-NCB-CR- Sindhuli-Khurkot 12.50 22,277,737.42 21,267,887 95 45 Completed Banepa-Sindhuli-4B Peeplamod-Naghdhunga, Kalanki-Tripureshwor, RSDPAF-W-SYPM-NCB-CR- Tripureshwor-Balaju, Balaju- 7.85 51,102,059.88 55,876,230 100 100 Completed Kathmandu-5A Balaju Bypass, Naghdhunga- Tankwshwor Baniyatar-Samakhushi- RSDPAF-W-SYPM-NCB-CR- 8.70 50,187,336.92 51,244,969 100 100 Completed Lainchor, Chhuchepati- Kathmandu-5B
Annex P-15
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) Mahankal-Kapan-Dandagaon Satdobato-Karmanas Bridge, Karmanas Bridge-Godavari,
Godavari-Botanical Garden RSDPAF-W-SYPM-NCB-CR- 13.78 37,236,000.00 35,410,692 100 100 Completed Junction, Thimi-Lokanthali- Lalitpur-6A
Tikathali-Manohara, Balkhu- Satdobato-Manohara Gwarko-Lubhu, Lubhu- RSDPAF-W-SYPM-NCB-CR- 8.72 50,576,000.00 37,819,289 100 100 Completed Lamatar Lalitpur-6B Narayani Bridge-Junction, RSDPAF-W-SYPM-NCB- Bardaghat-Pratappur, 33.38 31,998,356.81 34,575,404 100 100 Completed WR-Butwal-1A Bardaghat-Pratapur Gorusinghe-Chanauta, RSDPAF-W-SYPM-NCB- Patharkot-Kapilvastu district 32.81 49,214,144.77 38,042,923 100 100 Completed WR-Shivapur-1B border-ThadaJungen Bartung-Batasedanda-Harthok, RSDPAF-W-SYPM-NCB- 22.61 36,171,631.79 32,225,241 100 100 Completed Ghumti-Tamghas WR-Palpa-2A(Re) Kotre-BijayapurKhola, RSDPAF-W-SYPM-NCB- Kaligandaki-Waling, Pokhara- 39.09 62,125,818.08 46,668,468 100 100 Completed WR-Pokhara-2B PrithibiChowk Dumre-Muse Khola, Dumre- RSDPAF-W-SYPM-NCB- Bandipur, Khairenitar-Bhimad- 17.78 24,419,932.10 25,104,757 100 100 Completed WR-Damauli-2C Ghumarighat Lamahi-Ameliya. Lamahi- RSDPAF-W-SYPM-NCB- Tribhuvannagar Municipality 30.00 59,998,854.74 47,087,450 100 100 Completed MWR-Dang-1A boundry Shiva Khola-KhaireKhola, RSDPAF-W-SYPM-NCB- 45.62 82,097,222.18 54,925,635 100 100 Completed KhairiKhola-Kohalpur MWR-Nepalgunj-1B Borandandi-Attariya, Attariya- RSDPAF-W-SYPM-NCB- 14.33 21,472,426.82 15,525,786 100 100 Completed Godavari Bridge FWR-Mahendranagar-1A Syaule-Bhalumara, Syaule RSDPAF-W-SYPM-NCB- Completed Bazar-Korayal, Silgadhi-Dist. 41.89 69,037,250.92 64,386,242 100 70 FWR-Doti-1B Boarder
Annex P-16
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) Anarkholi-Khodpe, Khodpe- RSDPAF-W-SYPM-NCB- 30.41 39,509,426.14 31,037,471 100 85 Completed Patan FWR-Baitadi-1C Total contracted length in Km. excluding terminated 621.38 Total SYPM completed Length in Km 620.34 contracts RSDP Additional Financing(Third-year Periodic Maintenance) Mechi Highway (Ho7), Ranke- RSDPAF-W-TYPM-NCB-ER- Phidim Sector (Chainage 15.36 30,717,968.55 22,753,991 100 100 Completed Ilam-1A 166+200km to 181+560km) Damak (MRM) – Beldangi RSDPAF-W-TYPM-NCB-ER- Refugee Camp Road (Ch. 7.00 18,680,209.49 13,238,145 100 100 Completed Damak-1B 0+000km to 7+000km) Mawa – Harichamode Road (Ch: 58+000km to 65+000km) RSDPAF-W-TYPM-NCB-ER- & Rani (IB) – Kanchanbari 12.20 46,108,754.04 30,327,765 100 100 Completed Biratnagar-1C Road (Ch. 0+000km to 5+200km) Mirchaiya – Kamala (H0119, Ch. 223+920km to RSDPAF-W-TYPM-NCB-ER- 237+240km) and Chauharwa – 31.53 77,523,426.17 46,250,496 100 100 Completed Lahan-2A (Re) Siraha (F00501, Ch. 0+000km to 18+210km) Jyamire (District Border)- RSDPAF-W-TYPM-NCB-ER- Katari Road (F05202,km 7+000 20.00 49,777,411.30 34,210,529 100 100 Completed Lahan-2B tokm 27+000) Contract termination for Employer’s Nagdhunga – Kalanki (Ring RSDPAF-W-TYPM-NCB-CR- convenience. 4.50 31,679,337.97 25,924,830 56 43 Road) Kathmandu-3A Completed Length- 2.30km.
Nagarjun - ThuloKhola, Ongoing Halchow- Narayanthan RSDPAF-W-TYPM-NCB-CR- 24.40 99,506,916.02 85,669,991 48 20 Balaju Nepal Sangla Bazar Kathmandu-3B DOR has requested for Jayanepal – Thapathali WB’s NOL for change
Annex P-17
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) Kalimati – SitapailaJadibuti – of scope. Completed Pepsikola – ManoharaThimi length- 8.60km. Bhaktapur –Army Camp Sinamangal – Manohara – Thimi – Sallaghari RSDPAF-W-TYPM-NCB-CR- Panchkhal – 11.60 58,006,045.16 45,248,212 100 100 Completed Bhaktapur-5A PalanchokBhagawati Sallaghari – Hanumante Culvert Contract termination Barabise – Kodari, Barabise – for Employer’s Kodary, RSDPAF-W-TYPM-NCB-CR- convenience. 40.79 69,940,380.14 53,219,272 35 34 Dolalghat – Lamusangu– Charikot-5B Completed Length- barasise 9.10km.
Ramnagar – Mugling, RSDPAF-W-TYPM-NCB-CR- Mawakhola – Mugling 35.16 81,778,094.86 63,760,521 100 63 Completed Bharatpur-6A Bharatpur – Meghauli Airport Tadi – Gangate, Tadi – Labdhu RSDPAF-W-TYPM-NCB-CR- – Samundratar– 11.00 17,591,605.26 16,739,007 100 98 Completed Nuwakot-6B Golphubhanjyang Jitpur- Pathlaiya, Bhimphedi – RSDPAF-W-TYPM-NCB-CR- 21.80 40,415.198.10 26,536,312 100 49 Completed Kulekhani Hetauda-7A Bardibas – Jaleshwor, RSDPAF-W-TYPM-NCB-CR- Dharapani – Dhanusadham – 9.00 19,476,143.60 11,716,409 95 95 Completed Janakpur-7B Janakpur Surajpura – Harpur Border, Butwal Municipality Boundary – Milanchok, Mahendra Park- RSDPAF-W-TYPM-NCB- ChidiyaKhola, Bardaghat – 24.19 37,898,760.03 26,654,494 100 98 Completed WR-Butwal-8A Sunwal Mahakhola – Sukoura, Sunwal– Mahakhola Gorusinghe – Patharkot, RSDPAF-W-TYPM-NCB- 43.32 77,973,678.52 58,746,638 100 80 Completed AngureGhumti – WR-Shivapur-8B (Re)
Annex P-18
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) Sandhakharkka ThadaJukena- AngureGhumti, ThadaJukena- AngureGhumti Damauli – Jyamiretar (Byass RSDPAF-W-TYPM-NCB- Marg) (Ch. 0+000km to 8.73 17,400,000.00 12,029,307 100 100 Completed WR-Damauli-9A 8+730km) Syangja – Kuvinde Road (Ch. RSDPAF-W-TYPM-NCB- 41,195,951.76 18.84 27,051,530 100 100 Completed 148+165km to 167+000km) WR-Pokhara-9B Harthok – Ridi Bridge (Ch. 102,499,356.70 Ongoing. 15+480km to 35+660km) and RSDPAF-W-TYPM-NCB- 52.98 74,816,593 85 65 Completed Length- Ridi Bridge – Ghumti (Ch. WR-Palpa-9C 43km. 65+660km to 68+460km) RSDPAF-W-TYPM-NCB- KhairiKhola – Kohalpur 23.00 50,849,394.38 32,118,717 100 90 Completed MWR-Nepalgunj-10A (Re) Mahakali Highway (H14) Patan RSDPAF-W-TYPM-NCB- – Satbanjh (Ch. 184+170km to 16.59 28,850,426.09 25,531,351 100 95 Completed FWR-Baitadi-11A 200+760km) Mahakali Highway (Ch. 147+360km to 153+800km ); Seti Highway, Syaule – Korayal (Ch. 12+000km to 25+000km) and Silgadhi – RSDPAF-W-TYPM-NCB- 102,843,829.54 45.93 95,459,388 97 65 Completed Sanfe Road, Silgadhi – FWR-Doti-11B Chaukhutte Bazar (Ch 14+510km to 41+000Km ) &Chaukhutte Bazar – Sanfe (Ch. 41+000km to 51+000km) Mahendra Highway, BoradadiSukhhadChoraha – Attariya (Ch. 957+400km to RSDPAF-W-TYPM-NCB- 76,115,015.54 44.18 57,294,499 100 100 Completed 967+500km) &Junga – FWR-Mahendranagar-11C SukhadChoraha (Ch. 915+230Km to 949+310km) Total contracted length in Km. excluding terminated 522.10 Total TYPM completed Length in Km 462..43
Annex P-19
Contract Physical Financial Length Estimated cost Road Name Contract No. Amount Progress Progress Status (km) (NPR) (NPR) (%) (%) contracts
Total contracted length of Periodic Maintenance under RSDP Total completed length of Periodic Maintenance under 1,887.70 1,739.80 (WB Financing) RSDP (WB Financing)
Emergency Maintenance (Monsoon damages) Latest Physical Financial Name of the Length Estimated Contract Status/ Road Name/ Division Contract No. Progress Progress Contractor in Km. Cost in NPR Amount Remarks in % in % in NPR A. Eastern Region (Not Applicable) B. Central Region Bardibas-Sindhuli Bazaar Sherpa (T)- Road Section of Banepa- BSBR-09-Per-2070/71 5.00 10,550,757.38 9,135,961 100 81 Completed Rajav J.V. Sindhuli-Bardibas Road SAP/ Gauri Sallaghari-Katunje-Sumlingtar Substantially DROBKT/337165/4-139 Ganesh/ Lama 1.92 8,511,072.02 6,731,630 89 80 Road completed Pragati J.V. SAP/ Gauri PanautiKhopasi Road, Kavre DROBKT/337165/4-140 Ganesh/ Lama 1.50 8,318,685.64 4,984,224 100 80 Completed Pragati J.V. Lama ShrijanaChowk (ARM)- DRO DROBKT/337165/4-141 PragatiNirmaanS 0.60 2,879,541.79 2,241,734 100 100 Completed Katunje Road ewa Gatthaghar ARM Thimi, Ghising/ Bright/ DROBKT/337165/4-142 1.00 10,299,577.89 8,220,383 100 100 Completed ChyamasingAmadol road Bijaya J.V. Saptapath DROBKT/337165/4/ PanautiKhopasi Road, Kavre Nirman 1.10 6,666,666.67 4,633,366 25 Ongoing 070/71-196 Company Pvt.
Annex P-20
Ltd.
Mangal Bazaar- Pulchowk BajgainNirmaan 070/71-135 0.55 4,278,094.19 - 58 58 Ongoing (Lalitpur) Sewa DROKTM/3371653/ DeshpremNirma Manohara Bridge Shankhamul 1.50 4,606,043.06 3,747,045 100 100 Completed 070/71/208 anSewa Sap DROKTM/3371653/ Swoyambhu Road Construction 2.00 8,174,604.08 7,214,546 100 20 Completed 070/71/209 Pvt. Ltd. Sap DROKTM/3371653/ Kirtipur Ring Road Construction 2.67 10,909,559.89 9,632,823 100 20 Completed 070/71/210 Pvt. Ltd. Teku National Trading DROKTM/3371653/ Gauriparbati/ 11,111,04 Sohrakhutte (Bishnumati Link 3.10 13,234,508.38 100 22 Completed 070/71/211 Deshprem J.V. 9 Road) KesharmahalThamel Durbar DROKTM/3371653/ Sap/ Gauri 11,293,88 1.20 16,332,149.80 100 75 Completed Marg 070/71/212 Ganesh J.V. 4 SunaulaKhimti RatnaparkBhadrakaliMaitigha DROKTM/3371653/ 16,954,54 Construction 1.45 19,816,000.56 100 95 Completed rThapathali 070/71/213 0 Pvt. Ltd. SunaulaKhimti GaushalaMitraparkChabahilM DROKTM/3371653/ 38,024,57 Construction 8.00 44,392,487.23 100 50 Completed aharajgunjBalaju Road 070/71/214 0 Pvt. Ltd. MRM Pathlaiya- Bagmati 106,469,384.7 70,959,46 98/070/71 Raman Pappu 54.00 100 72 Completed Sector 1 5 21,660,53 MRM Lothar- Hetauda Sector 118/070/71 Elite/Shikhar 5.00 34,936,351.25 100 70 Completed 8 MRM Kamala- Bagmati DROJKR/337165-4 Raman/ Pappu/ 140,886,307.6 119,283,2 76.00 95 80 Completed Sector /070/71-40 Roshan J.V. 5 02
Annex P-21
Periodic Maintenance (Asphalt Overlay) East West Highway (MRM) DROBHT/3371653/070/7 Raman -Ashish 196,068,560.9 195,759,8 Narayanghat-Lothar Section, 23.85 100 100 Completed 1-066 J.V. 8 18 Lothar- Tikauli (20.22 Km) and Hakim Chowk- Narayanghat (3.63 Km) C. Western Region
Ashish/ DROPKR/3371653- 35,012,84 Pokhara Urban Road NayaBato/ Fewa 22.50 48,436,239.35 100 100 Completed PM/070/071 4 JV Kanchharam/ Pokhara- Baglung Road, DROPKR/ 3371653- Om 22,416,80 4.85 29,367,924.53 100 95 Completed Baglung Sector Rehab /070/071-86 Construction 8 Pvt. Ltd., Ktm DROPKR/ 3371653- Kanchharam Prithvi Highway Kaski Sector 0.95 9,545,763.24 7,035,013 100 100 Completed Rehab /070/071-102 Construction DROPKR/ 3371653- Danfe Gauchan 21,316,08 Prithvi Highway Kaski Sector 1.70 21,174,622.00 100 100 Completed Rehab /070/071-219 JV 0 Bajra guru- Siddhartha Highway (H10) DROPLP/ 3373354-108/ 38,798,25 Substantially Raymajhi- Daya 27.50 47,764,836.39 90 75 Chidiya KholaBanstari Sector 2070-071 (Re) 3 completed JV, Rupandehi Prithvi Rajmarga (Muse Khola - Byas Municipality Boundary, Ch. 121+43- DRODML/337165- Ashish/ naya 43,910,00 23.11 45,076,844.48 100 97 Completed 126+75 and Byas 4/070/71-72 Bato/ Fewa 0 Municipality Boundary- Kotre, Ch.126+75- 144+54) Amar Jitpur- Gorusinghe- DROSPR/3371653/070/7 18,625,39 Construction 16.00 23,572,637.90 100 100 Completed Chandrauta 1-61 0 Pvt. Ltd. DROSPR/3371653/070/7 Baijanath Jitpur- Gorusinghe 4.00 5,744,627.05 4,538,465 100 100 Completed 1-71 NirmaanSewa D. Mid-Western Region
Annex P-22
MRM (Rihar-Shivkhola Diwa 20,428,31 65-070/71 20.00 30,102,185.95 100 91 Completed Sector) NirmaanSewa 6 MRM (Dhankhola-Shivkhola Jaljala/Lumbini 104-070/71 0.18 9,376,691.77 9,078,572 100 41 Completed Sector) J.V. Nepalgunj- Gulariya Road Amar DRONGJ/3371654/70/71- 17,304,34 (Nandani Mill- Mankhola Construction, 11.80 100 73 Completed 040 9 Section) Kathmandu Deuti Bajyai RRM (Kohalpur- Hattisar DRONGJ/3371654/70/71- Nirman Sewa, 2.60 4,613,480 100 100 Completed section) 062 Bardiya E. Far Western Region
DROMNR-337165- Ashish Nirmaan 117,329,594.0 89,580,43 Mahendra Highway 84.00 100 100 Completed 3/070/71-013 Sewa, Chitwan 0 3 Seti Highway Korayal - Samuhagad (Ch. 24+960- 49+690), Samuhagad to Sanfe Ongoing Junction (Ch. 49+690- DRODOT/3371653/070/7 Lama Builders- 86,023,63 (completed 40.73 92,246,958.67 55 44 57+460) and Silgadhi Sanfe 1-006 Biruwa J.V. 6 length- Road (Choukhutte to sanfe 10km) Section, Ch. 51+000 to 67+000) Total Contracted Length 450.36 Total Completed Length 418.60
Periodic Maintenance Sub-Component Status of Fourth Year (2013/014) Periodic Maintenance contracts funded by RBN
Physical Financial Name of the Length Estimated Latest Contract Status/ Road Name/ Division Contract No. Progress Progress Contractor in Km. Cost in NPR Amount in NPR Remarks in % in % A. Eastern Region (Not Applicable) B. Central Region
Annex P-23
Bardibas-Sindhuli Bazaar BSBR-09-Per- Sherpa(T)- Rajav Road Section of Banepa- 5.00 10,550,757.38 9,135,961.11 100% 80.93% Completed 2070/71 J.V. Sindhuli-Bardibas Road SAP/ Gauri Sallaghari-Katunje- DROBKT/337165/4- Ganesh/ Lama 1.92 8,511,072.02 6,731,630.35 89% 80% Ongoing Sumlingtar Road 139 Pragati J.V. SAP/ Gauri Panauti Khopasi Road, Kavre DROBKT/337165/4- Ganesh/ Lama 1.50 8,318,685.64 4,984,223.78 100% 80% Completed 140 Pragati J.V. Lama Shrijana Chowk (ARM)- DROBKT/337165/4- PragatiNirmaanSew 0.60 2,879,541.79 2,241,733.60 100% 100% Completed DRO Katunje Road 141 a
Gatthaghar ARM Thimi, Ghising/ Bright/ DROBKT/337165/4- 1.00 10,299,577.89 8,220,382.75 100% 100% Completed Chyamasing Amadol road Bijaya J.V. 142
Saptapath Nirman PanautiKhopasi Road, Kavre DROBKT/337165/4/ 1.10 6,666,666.67 4,633,365.84 25% Ongoing Company Pvt. Ltd. 070/71-196 Mangal Bazaar- Pulchowk Bajgain Nirmaan 070/71-135 0.55 4,278,094.19 - 58% 58% Ongoing (Lalitpur) Sewa
Manohara Bridge Deshprem Nirmaan DROKTM/3371653/ 1.50 4,606,043.06 3,747,045.00 100% 100% Completed Shankhamul Sewa 070/71/208
Sap Construction Swoyambhu Road DROKTM/3371653/ 2.00 8,174,604.08 7,214,546.20 100% 20% Completed Pvt. Ltd. 070/71/209
Sap Construction Kirtipur Ring Road DROKTM/3371653/ 2.67 10,909,559.89 9,632,823.00 100% 20% Completed Pvt. Ltd. 070/71/210 Teku National Trading Gauriparbati/ Sohrakhutte (Bishnumati Link DROKTM/3371653/ 3.10 13,234,508.38 11,111,049.00 100% 22% Completed Deshprem J.V. Road) 070/71/211
KesharmahalThamel Durbar Sap/ Gauri Ganesh DROKTM/3371653/ 1.20 16,332,149.80 11,293,884.00 100% 75% Completed Marg J.V. 070/71/212
Annex P-24
SunaulaKhimti RatnaparkBhadrakaliMaitigha DROKTM/3371653/ Construction Pvt. 1.45 19,816,000.56 16,954,540.00 100% 95% Completed rThapathali 070/71/213 Ltd. Sunaula Khimti GaushalaMitraparkChabahil DROKTM/3371653/ Construction Pvt. 8.00 44,392,487.23 38,024,570.00 100% 50% Completed MaharajgunjBalaju Road 070/71/214 Ltd. MRM Pathlaiya- Bagmati 98/070/71 Raman Pappu 54.00 106,469,384.71 70,959,465.00 82% 72% Ongoing Sector MRM Lothar- Hetauda 118/070/71 Elite/Shikhar 5.00 34,936,351.25 21,660,537.78 60% 57% Ongoing Sector MRM Kamala- Bagmati DROJKR/337165-4 Raman/ Pappu/ 76.00 140,886,307.65 119,283,202.49 40% 40% Ongoing Sector /070/71-40 Roshan J.V. Periodic Maintenance (Asphalt Overlay) East West Highway (MRM) Raman -Ashish Narayanghat-Lothar Section, DROBHT/3371653/ 23.85 196,068,560.98 195,759,818.38 100% 100% Completed J.V. Lothar- Tikauli (20.22 Km) 070/71-066 and Hakim Chowk- Narayanghat (3.63 Km) C. Western Region
DROPKR/3371653- Ashish/ NayaBato/ Pokhara Urban Road 22.50 48,436,239.35 35,012,844.04 100% 100% Completed PM/070/071 Fewa JV
DROPKR/ Kanchharam/ Om Pokhara- Baglung Road, 3371653-Rehab Construction Pvt. 4.85 29,367,924.53 22,416,808.36 100% 95% Completed Baglung Sector /070/071-86 Ltd., Ktm DROPKR/ Kanchharam Prithvi Highway Kaski Sector 3371653-Rehab 0.95 9,545,763.24 7,035,013.00 100% 100% Completed Construction /070/071-102 DROPKR/ Prithvi Highway Kaski Sector 3371653-Rehab DanfeGauchan JV 1.70 21,174,622.00 21,316,080.00 100% 100% Completed /070/071-219 Bajra guru- Siddhartha Highway (H10) DROPLP/ 3373354- Raymajhi- Daya 27.50 47,764,836.39 38,798,253.11 20% 11.50% Ongoing ChidiyaKholaBanstari Sector 108/ 2070-071 (Re) JV, Rupandehi
Annex P-25
PrithviRajmarga (Muse Khola - Byas Municipality Boundary, Ch. 121+43- DRODML/337165- Ashish/ nayaBato/ 23.11 45,076,844.48 43,910,000.16 100% 97% Completed 126+75 and Byas 4/070/71-72 Fewa Municipality Boundary- Kotre, Ch.126+75- 144+54)
Jitpur- Gorusinghe- Amar Construction DROSPR/3371653/0 16.00 23,572,637.90 18,625,389.63 100% 100% Completed Chandrauta Pvt. Ltd. 70/71-61
BaijanathNirmaanS Jitpur- Gorusinghe DROSPR/3371653/0 4.00 5,744,627.05 4,538,464.84 100% 100% Completed ewa 70/71-71 D. Mid-Western
Region MRM (Rihar-Shivkhola 65-070/71 DiwaNirmaanSewa 20.00 30,102,185.95 20,428,316.07 100% 91% Completed Sector) MRM (Dhankhola-Shivkhola Jaljala/Lumbini 104-070/71 0.18 9,376,691.77 9,078,572.00 100% 41% Completed Sector) J.V. Nepalgunj- Gulariya Road Amar (Nandani Mill- Mankhola DRONGJ/3371654/7 Construction, 11.80 17,304,349.06 100% 73% Completed Section) 0/71-040 Kathmandu
RRM (Kohalpur- Hattisar DeutiBajyaiNirman DRONGJ/3371654/7 2.60 4,613,479.91 100% 100% section) Sewa, Bardiya 0/71-062 E. Far Western
Region Ashish DROMNR-337165- Mahendra Highway NirmaanSewa, 84.00 117,329,594.00 89,580,433.00 100% 100% Completed 3/070/71-013 Chitwan Seti Highway Korayal - Samuhagad (Ch. 24+960- 49+690), Samuhagad to Sanfe
Junction (Ch. 49+690- Lama Builders- DRODOT/3371653/ 40.73 92,246,958.67 86,023,636.42 45% 44% Ongoing 57+460) and SilgadhiSanfe Biruwa J.V. 070/71-006 Road (Choukhutte to sanfe Section, Ch. 51+000 to 67+000)
Annex P-26
Total Contracted Length 450.36 Total Completed Length 243.56
Road Safety (Physical Works) Length Estimated cost (m Contract Physical Financial Road Name Contract No. Comments (km) NPR) Amount Progress (%) Progress (%) RS-NCB- Kath Valley (Pelican Signals) - 8,787,346.94 8,781,550.92 100 100 Completed RTU-2 3/RSDP/RTU PRM/MN/KT ( Safety Barrier) 195 5,800,012.00 4,852,281.92 100 100 Completed 10/11 4/RSDP/RTU PRM (Construction Of Bus Lay Bys) 125 12,011,571.00 9,968,613.21 100 100 Completed 10/11 Chabahil (Construction Of Bus Lay 5/RSDP/RTU - 3,108,590.00 1,798.136.57 100 100 Completed Bys) 10/11 ARM/KT/MN (Supply & Installation 6/RSDP/RTU 196 1,051,435.00 739,409.85 100 100 Completed of Traffic Signs) 10/11 Kathmandu Valley (Traffic Safety 7/RSDP/RTU - 8,959,220.00 8,181,105.31 100 100 Completed Works) 10/11 Kathmandu Valley(Traffic Safety 8/RSDP/RTU _ 8,870,552.00 8,279,990.25 100 100 Completed Works) 10/11 RS-NCB- Completed Road Safety Pilot Project 4 2,372,874,90.00 1,373,731.96 100 100 RTU-9 Footpath & Bus Lay Bys construction RS-NCB- Completed - 10,314,475.61 10,238,648.74 100 100 (PRM) at dumre- Malekhu RTU-10
Annex P-27
Annex P-28
Annex 4 Summary Status of Institutional Strengthening and Policy Reform Component
Summary Status of Institutional Strengthening and Policy Reform Component There have been significant improvements in the institutional strengthening and policy reform component activities. Most of the activities planned under the component have been completed except a few. The status of this component during the review period has been summarized as follows:
Mechanical Training Center (MTC) MTC has procured a Heavy Equipment Operation Simulator which has been commissioned recently.
Mechanical Branch (MB) As agreed in the last review mission, DOR has procured contract for maintenance equipment- 6 mini trippers and 6 vibrator rollers that will be used in routine and recurrent maintenance of RSDP roads in the mid-west and far west. The equipment have not been delivered yet, however, according to DOR the goods are ready for shipment and expected to arrive Nepal by the end of September 2015. No extra funding would be required as the Letter of Credit has been opened and necessary budget for custom and duties has already been arranged.
Road and Traffic Unit (RTU) As agreed in previous review mission, DOR has conducted road safety awareness training and conducted road safety campaigns in the vicinity of under construction RSDP roads. The targeted groups included residents living along the road corridors, school children and vehicle drivers in all five road sections that are being upgraded.
Road Asset Management- Highway Management Information System (HMIS) Consultants for development of road inventory software and collection of basic road inventory data on a sample road corridor (Birgunj- Hetauda- Narayanghat- Mugling- Kathmandu- Dhulikhel-Kodari) was selected in December 2014, however no substantial progress have been made in the last 6 months with respect to development of software. As of now, the consultant has been able to prepare draft formats for road inventory survey, which is yet to be approved by the DOR. As such the development of this software is a very important tool for planning of future maintenance and improvement of entire SRN, Bank team expressed serious concern on its early completion. It was agreed to complete the entire work under the contract according to the agreed schedules between the DOR and the team latest by the end of October 2015. Keeping in view of extensive damage occurred in the Kodari-Khadichaur section of Arniko Highway, this section will be eliminated and equal length of other road section shall be selected for carrying out road inventory data. In case, the consultant does not complete the assignment by October 2015, DOR will terminate the contract. Consultants appointed for the Mid Term Review of Priority Investment Plan (PIP 2007-16) and Sector Wide Road Program submitted the final report incorporating comments and suggestions on the draft report including the comments and suggestions made during presentation workshop held in early January 2015. It was agreed that a seminar will be held for dissemination of the study shortly.
Geo-Environmental and Social Development Unit (GESU)
Annex P-29
GESU has continued to conduct regular compliance monitoring and preparedness check for the upgrading road contracts with the assistance of consultants (social and environmental) appointed for overall support to GESU including compliance monitoring.
Roads Board Nepal (RBN) The Chart of Accounts (COA) which was reported during the previous mission that it has been developed, actually not yet developed and incorporated. Bank team reminded that this pending work be completed at the earliest.
National Vigilance Center (NVC) NVC has carried out technical audit of all the 10 RSDP roadwork contracts planned for the last fiscal year. The audited contracts are 1from upgrading component and 9 periodic maintenance contracts.
Bridge Project A consultant was hired in February, 2015 for the feasibility study and detailed design of bridges on Narayanghat – Mugling Road and bridges along RSDP roads. However, the consultant is seriously lagging behind by 2 months in completion of designs for maintenance and widening or replacement of existing 18 bridges in Narayanghat-Mugling road. As of now, the Consultant has accomplished the topographical survey and hydrological survey of 18 bridges including 4 new bridges in NM Road. The concept designs presented on 23rd July 2015 were found unsatisfactory and therefore, the consultant was instructed to present again with design methodology and adequate supporting calculations for each bridge. In case of RSDP bridges which include 33 new and 55 maintenance, the progress is satisfactory. According to DOR, the design of all the RSDP bridges is expected to be completed by October 2015.
Annex P-30
Annex 5 Status of Actions Agreed during January, 2015 Implementation Review
Issues Responsibilit Deadline Status y A. Road Development Component i. Consultants DOR November, Completed procured for 2014 implementing Road safety awareness training and campaign in all five upgrading roads. B. Institutional Development and Capacity Building Component i. Software for DOR/HMIS End-June, Not completed development 2015 of road data Due to change in the scope from window based system to management Android system, and non -finalization of the formats for system for road inventory survey, the software development has not road inventory been completed so far. According to DOR, new dates for works completion of all the works has been taken as October prepared and end 2015 basic road inventory data as sample in the selected roads (Birgunj- Hetauda- Narayanghat- Mugling- Kathmandu- Dhulikhel- Kodari) completed. ii. NVC to NVC May 2015 Completed complete the technical audit of all project roads C. Safeguards
a. Social Safeguard i. Notification to PIC/DOR November Achievement on Notification to PAF: the absentee 30, 2014 Project Completed notification to the absentee PAF in January, Affected 2015. The number of notified absentee PAF by road is as Families follows: (PAF) through
Annex P-31
Issues Responsibilit Deadline Status y the relevant Village Notification progress by end of July 2015 Development Road G EFD KC KM CJ* SM Committee D GD J * (VDC)/ward (MD) office to * collect their No. of 30 31 110 NA 267 compensation, PAF R&R Notificati Jan 19, Jan 11 NA 6 assistance and on 2015 13, Jan Jan support allowances Date 201 201 201 5 5 5 * The number of PAF included in the table represents both both GD and EFD GD (MD) ** Compensation distribution completed before notification decision
Progress Achieved on compensation and assistance distribution: Compensation Distribution Progress ( %) by end of July 2015 Road GD EFD KC KMJ CJ SM GD (MD) Land 93 87 97 92 100 88 Structure 100 100 92 91 100 100 Tree 100 100 93 NA NA 100 R&R 100 100 92 82 O* 100 SA 100 NA 100 83 NA 86 Deed 90 100 100 100 100 58** Transfer [0*] 4 PAF did not shifted the affected house from RoW, so not paid R&R ** Due to lack of cooperation from District Land Revenue Office (DLRO) and District Land Survey Office (DLSO), earlier deed transfer progress was slow but now in progressing trend. ii. Complete PIC/DOR April, 2015 RSDP implemented VCDP training to the members of implementatio vulnerable PAFs in KC and KMJ and SM road: n of VCDP for KC, KMJ and S.N. Road Section Skill Completed/ SM roads. Training Initiated Type Date 1. Kalingard- Off season Mar 23-27, Chainpur Vegetable 2015 farming 2. Khidkijyula- (i) Off Apr 13-17, Manma-Jumla Seasonal and Apr 28 to Vegetable 4 may 2015 (ii) Bee Keeping 3. Sitalpati- Sewing- Started from Musikot Cutting 16 July 2015
Annex P-32
Issues Responsibilit Deadline Status y (to be completed by Oct 2015) iii. Resolve the PIC/Consulta April, 2015 Grievances Redressal Committee (GRC) has resolved pending nts almost all submitted grievances as summarized grievances and following: reported/identi fied social Grievance Redressal Status till Jan 15, 2015: issues Road Submitted Resolved(No) Remaining associated GD 314 313 1* with the RSDP GD 57 53 3** (EFD) KC 500 500 0 KMJ 700 700 0 CJ 2 2 0 SM 1099 1099 0 * Grievance related to family issue (family separation problem and divided ownership on the affected land) * *The grievances are related to maximizing the compensation rates many time than the rate fixed by compensation determination committee.
Status resolving complaints submitted directly to WB/Nepal: The project also addressed following complaints submitted by PAF directly to WB/Nepal:
(i) Complaint submitted to WB Nepal on November 25, 2014 by Mr. Jit Bahadur Oli and Khadga Bahadur Oli et.al of Rukum, Khara, regarding water outlet issues have been addressed on 12 Feb 2015 through project’s decision of constructing masonry wall and other small wall and drains and 90 mm hume pipe culvert) in the problematic/required sites. Contractor already completed the construction work in March 2015.
(ii) Another complaint submitted on May 28, 2015 by Mr. Durga Prasad Pun of Sitalpati-Musikot road showing applicant’s confusion on provided compensation and acquired area of land also been resolved through official verification of the acquired area of land and paid compensation amount. iv. Verification of PIC/DOR April, 2014 Achievements on RMDP Period Compensation RMDP period Claims Verification: land In January 2015, PIC with the support of District compensation Administration Office (DAO), District Land claims (30 Revenue Office (DLRO) of Kalikot and Jumla and claims) on also a district level coordination committee at Khidkijyula- Kalikot (represented by all political parties, concern Manma-Jumla district level agencies and other stake holders) ( KMJ) road physically verified the 30 compensation claims [carry over related to RMDP project, from September
Annex P-33
Issues Responsibilit Deadline Status y 2014] Out of total 30 claims the verification identified 1only 8 land parcels were acquired (1 Parcel in Jumla and 17 in Kalikot district) in RMDP. PIC have forwarded information of 18 land parcels to the Chief District Officer (CDO) for verification whether compensation for such land were made in the past,
Upon receiving verification report from CDO office, compensation to the remaining unpaid land parcels will be ensured by DoR.
However, any information (both regarding the land parcels and applicants) could not be obtained about 12 complains even after several follow up investigation by PIC.
(It is to be noted that 98% compensation completed during project According to RMDP ICR) v. For all roads PIC/DOR Before Some of the DLP completed roads sections are in hand that will be handover over process. However, the packages under DLP and taken over by DLP extended will be handed over only after correcting the division, remaining works. The roads whose works yet to be social completed will be handed over only after completing the mobilizer works and DLP. Following table shows the DLP status of along with the different packages of RSDP roads: project staff DLP Stattus of RSDP (AF) Roads will conduct a Road DLP Unde DLP Yet to be stakeholder s Complete r Extended Complete meeting with d DLP up to d the Local remainin Consultative Forum (LCF) g representative Correctio to inform them n Work about the GD 1A &AB closure of GD Ongoing project. (EFD ) KC 3A, 3B, Ongoing 3C MD 3 KMJ 7A, 7B, 7D Under TOC 6A, 6B, 6C, 6D & 7C CJ 5A, 5B 5C, 5D SM 4A 4B, 4C, 4D The handover will be facilitated by GESU vi. Carry out GESU/PIC/ April 15, The Bridge project in RSDP road completed screening environmental Consultant 2014 works and issued notice for compensation and started and social compensation distribution for affected land and structure screening as both. per A total number of 9 land plots & 10 structures of 12 Environment PAPs were affected by these three bridges and total 2
Annex P-34
Issues Responsibilit Deadline Status y and Social were listed as vulnerable persons. Management Achieved progress on compensation distribution till Framework Jan, 2015 (%): (ESMF) for the under Bridges Land Structures R&R SA construction Sherigad 100 100 100 100 bridge on KMJ Takula NA 100 NA NA Road. The Khalangagad* 80 50 50 NA bridges are Deed Transfer 80 - - - being constructed * DoR/RSDP (AF) notified the PAF to receive the under Kalikot- compensation twice. However, the PAF (Ain Bahadur Humla-Jumla Sahi of Khallagad) did not received the compensation Road Project determined by CDC. (KHJRP) [Carried over from March 2014 Review’s AM] b. Environmenta l Safeguard i. Compliance GESU March 31, Partially complied. Completed CJ road (11 to 14, March, check in CJ 2015 2015). KMJ not yet done (Original plan delayed, later and KMJ affected by earthquake). This will be done by September Roads 15, 2015. ii. Ensure DoR/Project Immediately Complied. Extended contract of GESU Environmental & Environmental Social Specialists in June to November 2015 Specialist Supervision Consultant’s Environmental Specialist was availability engaged on intermittent basis end of June, 2015. after January 31, 2015 iii. Removal of Project/ May 2015 Partially done. The remaining spoils/debris from road remaining contractor side were removed. But spoils/ debris from still needs to spoils/ debris be removed from some quarry sites. from road sides, quarry sites and drains (from GD, KC, SM CJ and KMJ Roads) iv. Identify Project/ By June 2015 Done (see Annex 7) for main findings. specific GESU additional mitigation works needed at each of the closed quarry site and tipping site as part of reinstatement/ closure, and implement
Annex P-35
Issues Responsibilit Deadline Status y them v. Implementatio Project May 2015 Partially complied. Out of 10, 6 numbers of pipe culverts n of water and R.C.C cause causeways including drains outlet management completed in Mamma in March, 2015 (153+130, at Manma, 153+350, 154+200, 154+370, 154+625, and 154+635). Remaining 4 numbers of cause ways/culverts are located in private land, and landowners are opposing outlet location in their land. Mitigation measures, e.g. pipe or energy dissipation measures need to be provided if there is risk of land erosion or land degradation. vi. Preparation of Project Prepare Plan Completed: all done. Water by May There is no water management problem in Hulm. Management 2015, and Good water management at Dhami Danda of GD road. Plans for other simultaneous Waters from different springs collected into a common places (Hulm ly implement channel which joins Micro-hydropower plant. of KMJ, by June 2015 Patari causeway maintained and working. Dhami Danda Jhulneta problem solved. of GD, Pokhare to Sali Bazar – Hume pipes provided to pass Package 3C of water across as demanded by people. Problem solved. KC, Patari and Jhuleneta of SM, ch 26+400, 26+300, 26+850 (Pokhare to Salli Bazar) of CJ, and implement the same. vii. Bio- Project/ June, 2015 BEWs have been started in all packages. engineering GESU works at KMJ viii. Assessment of Project/ Assessment Assessment started, but not completed. Re-assessment sapling GESU for re- will be done by November 2015. (GESU/Project has sent mortality and plantation by the standard format to consultant for Bio-engineering site bio- May 2015, assessment on 10 May, 2015. Not yet done. Several engineering Re-plantation discussions were held with project/ PCU & DDG. BEWs re-plantation by June 2016 remaining works, where roads are handed over to DoR, in RSDP will be re-done through DoR Divisional Offices using Roads, and GoN budget. DDG DoR informed this on 29th July replantation to 2015 at WB meeting). compensate the mortality ix. External GESU/Project February, Draft report submitted on 10th July, 2015. Commented Monitoring 2015 on 27th July, 2015. The final report not yet submitted. It will be available by August 15, 2015. Main findings / suggestions: Need for improved information dissemination Quarry sites need to be better managed (excess construction materials, maintaining slope appropriate to the site/ soil, provision of drains etc.) Common improvements needed at spoil disposal/tipping sites are provision of toe-wall
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Issues Responsibilit Deadline Status y and plantation/ BEWs. Drains are provided, but several outlets are located/ discharged at places which may not be suitable or without adequate safety measures. Weak implementation of recommendations from previous external monitoring (regarding tipping sites, quarry sites management, BEWs, OHS). x. Assessment of Project/ Assessment The grievance was related to drain outlet at Jhulneta. the compliant GESU by 15 March Affected people were consulted and issue has been (including site 2015, and solved. A drain has been constructed; outlet has been visit, and implementati located at safe point in agreement with local affected consultations), on of people. activate local mitigation grievance measures by redressal June 31, mechanism, 2015 and report to IDA, and implement necessary mitigations. xi. Enforce H & Project Immediately In packages: 6A, B, C, D & 7A, B, C & D, most of the S, sanitation laborers are local who rent local houses. Sanitation and labour- facilities such as toilets & tap water have been made camp facilities available to them at labour camps. at ongoing work sites in KMJ xii. GESU to GESU and As Project Supervision consultant prepared Draft Environmental contribute in Project Completion Safeguard Report which was submitted on 14 June, 2015, Project’s Report was commentated on 24, June, 2015 and final report has Completion Prepared not been yet submitted. Report D. Procurement i. Update/Revise DOR/ID End-August, Completed the 2014 Procurement Plan for FY 2014/15 and approval E. Financial Management i. Second DOR May 15, Submitted Trimester 2014 report for FY 2013/2014 ii. Capacity DOR/PCT May 15, Ongoing building on 2014 financial management - organize training program on financial
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Issues Responsibilit Deadline Status y management to all cost centers at least once a year. iii. Audited DOR April 13, Submitted account for 2014 FY 2012/13 F. GAAP & Peace Filter
i. A separate DOR See Annex 10 Action Plan prepared and attached in Annex 10. G. Others
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Annex 6
Actions Agreed During August, 2015 Implementation Review
Issues Responsibility Deadline Comments A. Road Development Component None B. Institutional Development and Capacity Building Component i. Software for development of DOR/HMIS End-October, 2015 Software for development of road data management system for road road data management inventory works and basic road inventory shall be completed by October end system for road inventory 2015. works prepared and basic road inventory data as sample in the selected roads (Birgunj- Hetauda- Narayanghat- Mugling- Kathmandu- Dhulikhel- Kodari) completed. ii. Design of Bridges on RSDP DOR/Consultant End-October, 2015 roads and Mugling - Narayanghat C. Safeguards
a. Social Safeguard i. Disburse the remaining PIC/DOR/Division February 2016 By end of July 2015 RSDP has completed compensation payment to about compensation, R& R and SA Office 95% project affected families. The status of remaining PAF yet to be paid to the affected PAFs of all their compensation is summarized in following table: roads and complete deed Road GD EFD KC KMJ CJ SM Total transfer of compensated GD plots. (MD) No. of 10 9 9 83 0 324 484 Affected HHs
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Issues Responsibility Deadline Comments Land plots 32 9 31 110 0 273 455 Structure 0 0 1 10 0 0 11 Tree 0 0 33 0 0 0 33 R&R 0 0 1 35 4 0 40 SA 0 NA 0 16 NA 18 34 Deed Transfer 42 0 0 0 0* 851 893
ii. Handover the unpaid PIC/DOR/Division February 2016 compensation (including 1 Office/Kalikot remaining PAF of Khalangad Humla Jumla Road Bridge in KMJ road) and Project other financial assistance including impending grievance to the respective Divisions road office with details on affected assets iii. GESU Social Safeguard Specialist will carry out field PIC/DOR/GESU November 2015 visit to project roads to assess the remaining social safeguard issues through consultation with PAF across the alignment and to address them if any b. Environmental Safeguard i. Compliance check in KMJ GESU September 15, 2015 Road ii. Environmental and Social Project November 2015 Current contract expires in November, 2015 Consultant at GESU available to support RSDP iii. Removal of remaining Project/ contractor December 2015 GESU to monitor and report spoils/ debris from some quarry sites (See Annex 7 for such quarry) iv. Complete Bio-engineering Project/ GESU June 2016 No issuance of TOC until completion of bio-engineering works works in KMJ
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Issues Responsibility Deadline Comments v. Assessment of performance Project/ GESU Assessment by Through DRO, for roads already handed over to the DoR. of BEWs, need for re- (use contractor for December 2015, and planting, and replantation the roads that are re-plantation by June where necessary. under DLP) 2016 vi. Enforce H & S, sanitation Project Continuous GESU to monitor and report and labor-camp facilities at ongoing work sites in KMJ
D. Procurement
None
E. Financial Management i. Conducting FM training for December 31, 2015 all cost centers ii. Updating contract December 31, 2015 Monitoring System (CMS)
F. GAAP & Peace Filter i. A separate Action Plan DOR See Annex 10 prepared and attached in Annex 10
G. Others
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Annex 7
Summary Findings on Safeguards
Social Safeguards Impact and Progress Now there are a total of 3,382 project affected families. The number is higher than the previous number by 49. This is due to the addition of 49 affected households from the 3km of Emergency Flood Damaged (EFD) length of GD Road. As per final verification a total of 5458 land plots (807789 sq. m.), 359 structures and 2546 trees have been impacted by the project activities (Table 1)4. Table 1: Impact Across the Project Roads S. Road Name Losses as per RAP Losses as per Post Verification N HHs Land Land Stru Tree/ HHs Land/ Land Structu Trees
Plots Area cture Crops Plots Area re Crops (sq.m.) (sq.m.) 1 Gokuleshwo 244 372 48296 12 2,063 276 440 136498 30 1,227 r –Darchula (GD) 2 GD (EFD)* 50 73 16151 6 478 49 71 16151 6 788 3 Kalinggard- 624 1,220 29057 19 499 624 1,220 92101 12 499 Chainpur (KC) 4 Khidkijyula- 764 1,214 95550 45 206 840 *1,39 286179 **117 0 Manma- 2 Jumla(KMJ) 5 Chhinchu- 26 30 1066 4 0 26 30 1083 4 0 Jajarkot (CJ) 6 Sitalpati- 1,412 2,088 149965 152 435 1,567 2,305 275777 ***190 32 Musikot (SM) Total 3,120 4,997 340085 238 3,681 3,382 5,458 807789 359 2,546
Source: GESU (Jul, 015) *EFD=Emergency Flood Damage
*Note: six (6) additional land parcel acquired during implementation **Twelve (12) number of affected structures have been increased in this road due to acquisition of structures in bridge location and structures in additionally acquired land. *** The number of acquired structures have been reduced due to change in bridge location, and reduction acquisition scope. As per the updated data from GESU (July 31, 2015) about 93 percent of affected land, 95 percent structures and 98 percent trees/crops has already been compensated (Table 2). As shown in Table 3 there is also progress on distributions of R&R assistance (77%) and support allowances (94%).
4PIC has prepared and updated the list of families affected due to emergency flood damage in the 3 km stretch of GD road and information about the PAF and their affected assets for this section has been categorized separately as GD (EFD)
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Table 2: Progress Made in Disbursement of Compensation
Progress in Compensation Payment ( as of Aug, 2015) Road Name Land Plots Structures Tree/Crops HHs Plots Progress% Structures Progress% Trees/ Crop Progress% GD 263 408 93 30 100 1,227 100 GD (EFD)* 40 62 87 6 40 788 100 KC 615 1189 97 11 92 466 93 KMJ 720 1282 92 107 91 NA NA CJ 26 30 100 4 100 NA NA SM 1,172 2032 88 190 86 32 100 Total/Overall 2836 5003 93 348 95 2513 98 Source: GESU (Jan, 15)
Table 3: Resettlement and Rehabilitation Assistance and Support Allowance Distribution Status
R&R Assistance Support Allowance Total HHs Paid Total S.N. Sub-projects HHs (No) % HHs HHs Paid (No) % 1 Gokuleshwor-Darchula (GD) 30 30 100 13 13[a] 100 2 GD (EFD)[a] 6 6 100 NA NA NA 3 Kalangagad-Chainpur (KC) 12 11 92 58 58 100 4 Khidkijula-Manma-Jumla KMJ) 117 82[b] 70 95 79[c] 83 5 Chinchu-Jajarkot (CJ) 4[d] 0 0 NA NA NA 6 190* 190 100 127 115 91 Total/Overall 359 319 77 293 271 94 Source: GESU (Jan, 015)
Notes: [a] Gokuleshwor-Darchula, Emergency Flood Damaged section (GDEFD) is the 3 km stretch of GD road affected by the emergency flood disaster during 2013 [b] Support allowance for the dalit households in GD remaining due to absentee [c] [b&c] Payment of R&R assistance and SA in KMJ being delayed due to seasonal migration of PAFs and frequent transfer of CDO. [d]PIC office had provided the compensation to the structure owner but structures owner disobeyed the project’s instruction and shifted their houses beyond ROW (10m) so R & R assistance distribution is not paid in CJ Road. Deed transfer progress is 100 % except in Gokuleshwor-Darchula (GD) road (86%) and Sitalpati- Musikot (SM) road (44%). See Table 4. DOR/ RSDP during the wrap-up meeting has assured to issue letters to District Land Revenue Office (DLRO) and District Land Survey Office (DLSO) from the relevant central level agencies to accelerate the deed transfer work and get completed within the project period. Table 4: Progress Made in Deed Transfers
Total no. of No. of Deed Name of No. of plots SN affected Transfer for Progress in % Road compensated plots compensated plots 1 GD 440 408 366 90 2 GD (EFD)* 71 62 62 100 3 KC 1,220 1,189 1,189 100 4 KMJ 1,392 1,282 1,282 100 5 CJ 30 30 30 100 6 SM 2305 2,032 1,181 58 Total/Overall 5458 5003 4110
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Source: GESU (Jan, 015) Progress on VCDP Implementation: DOR has successfully implemented VCDP training in all three roads (i) KMJ, (ii) KC and (iii) SM road (under implementation). Local Consultative Forums and Grievance Redress: ESMF has provisions for public participation and consultations through formation of LCFs. Accordingly LCFs have been formed in all roads. In all there are 30 LCFs in five project roads and so far there have been 60 meetings. It was agreed that for the roads that will be taken over by the project, social mobilizer along with the project staff will conduct a stakeholder meeting with the LCF representatives to inform them about the project closure. Table 5: Status of LCF in RSDP
S.N. Project Roads Number of LCFs Formed Total meetings
1 Gokuleshwor-Darchula 3 7 2 GD (EFD)[a] - 3 3 Kalangagad-Chainpur 8 18 4 Sitalpati-Musikot 10 12 5 Khidkijula-Manma-Jumla 5 8 6 Chinchu-Jajarkot 4 2 Total 30 60
Source: GESU, Jan, 2015 [Note: (a) New LCF has not been formed for this section]
Grievance Redressal: The review noted a large number of grievances received by the projects in four project corridors namely GD, KC, SM and KMJ are mostly related to compensation rates and re-measurement/verification of affected assets. The Team however noted that 99.78% of the grievances have been resolved (Table 6).
Most of the grievances have been collected by LCFs and Social Mobilizers. The largest number of grievances was recorded in SM Road. Out of 1099complaints received in SM road majority were regarding missing land plots however all the complaints have been verified and resolved as several of the complaints were found to be repetition of same cases.
In KMJ Road, although LCFs have been formed they do not seem to be active and do not play any role in grievance management. It was found that grievances are received and handled by the district administration (CDO’s office).
Table 6: Number of Grievances Registered and Resolved
S.N. Project Roads Number of Grievances resolved Remaining Grievances Grievances (as of Nov 2014) (as of Aug, 2015) Registered 1 Gokuleshwor-Darchula 316 315 1 2 GD (EFD)* 57 54 3 3 Kalangagad-Chainpur 500 500 - 4 Khidkijula-Manma-Jumla 700 700 - 5 Chinchu-Jajarkot 0 0 - 6 Sitalpati-Musikot 1,101 1,101 - Total 2,674 2,670 4
Source: GESU, Jan, 2015
Bridge Works on RSDP Roads The social screening works of three bridges in KMJ Road was carried by Kalikot-Humla-Jumla Road Project (KHJRP) & District Administration Office (DAO) on November end 2013. During
Annex P-44 this period a short orientation program on ESMF was held and distributed the copies of ESMF including addendum to all (KHJRP) & (DAO) as well as one for office copy. The project had already published notice for compensation fixed by CFC dated on 8/14/2070 (2013/11/29 A.D.). A total of 9 land plots & 10 structures of 12 PAPs were affected by these three bridges and total 2 were listed for vulnerable persons. There were not found any losses of trees. The compensation payment process is ongoing and deed transfer work has completed of compensated plots8 (Table 7). Table 7: Compensation Status of Bridges Being Constructed by DOR in KMJ Road
Land (No) Structures (No) S.N Bridges Affected Paid Plots Remainin Affecte Paid Remainin Deed Plots g d g Transfer
1 Sherigad 4 4 7 7 0 4 Bridge 2 Takulla Bridge - - - 1 1 0 - 3 Khalangad 5 4 1 2 1 1 4 Bridge Total 9 8 1 10 9 1 8
Source: GESU, Jan, 2015 Review of GESU data shows 8 affected land plots (out of 9) and 9 affected structures (out of 10 have already been paid compensation (Table 7). Similarly, 9 PAFs out of 10 entitled for R&R assistance and all (2) PAFs entitled for SA have also been disbursed their payments (Table 8). Table 8: R&R and SA Status of Bridges Being Constructed by DOR on KMJ Road
S.N Bridges Resettlement and Rehabilitation (R&R) Support Allowance (SA) R&R Entitled Paid Remaining Affected Paid Remainin (No) (No) (N0) Structures g (No) (No) 1 Sherigad Bridge 7 7 0 2 2 0 2 Takulla Bridge 1 1 0 NA NA NA 3 Khalangad Bridge 2 1 1 NA NA NA Total 10 9 1 2 2 0 Source: GESU, Jan, 2015 Consultation and Discussion: The review team (safeguards) visited Geo-Environmental and Social Unit (GESU) of Department of Road (DOR) and on key issues. As the team noted that RSDP has completed: (i) compensation distribution to about 95% of the Project Affected Families (PAF); (ii) DOR/GESU has completed internal (at least twice in a year) internal monitoring, and two external monitoring through independent consultants. However, GESU has just been able to conduct external monitoring annually (in 2013/14 and 2015) instead of bi-annual external monitoring as provisioned in Project Appraisal Document (PAD) mainly due to long process/time require for hiring consultants. DoR/GESU also completed the implementation of HIV/AIDS awareness program at central, regional and local level of each project site. Remaining Works: DoR still has to complete the following remaining works to conclude the RSDP safeguard activities: i. Ensure disbursement of compensation including financial assistance and deed transfer of remaining 384 households (455 land parcels, 11 structures, 33 tree, 40 R&R
Annex P-45
assistance, 34 SA and deed transfer of remaining 893 land parcels after compensation distribution), ii. Ensure compensation and R&R disbursement to remaining 1 family affected by Khallagad bridge in KMJ road iii. Local employment generation due to RSDP in different in terms of total employed persons and average income iv. Relocation status of affected households in the locations of different roads v. Handing over of DLP completed road packages to respective Division Offices vi. DoR/GESU Social Consultant to pay field visit to each RSDP road and consult with the PAF, local community and other relevant stakeholders to assess the underlying social and environmental issues and take necessary actions to address the unsolved problems, vii. DoR/GESU to compile all the reports (RAP,VCDP implementation, HIV/AIDS, external monitoring reports, inventory of project affected families and their affected assets, signed receipt by affected persons after receiving compensation and to submit to WB as necessary viii. Other activities pertinent to RSDP safeguard implementation Environmental Safeguards Project replaced the supervision environmental specialist (ES), and new ES was engaged on intermittent basis until end of June, 2015. ES, after January 2015, visited GD, KC, SM & CJ roads once and prepared draft completion report and submitted on 14 June 2015. The completion report was reviewed and commented by DoR/GESU. Final report has not been submitted yet. GESU Environmental and Social Safeguard Specialists’ contract has been extended until November, 2015. Monitoring by GESU GESU Environmental and Social team carried out compliance check in Chhinchu-Jajarkot Road during 11 to 14 March 2015. Compliance check in KMJ was not done, initial schedule was delayed. Later, the earthquake of April 2015 and aftershocks affected all site visits, GESU plans to carry out compliance check in KMJ by September 2015. Quarry Sites Quarry in KMJ Road. The quarry sites in KMJ are still in operation. Table below provide summary of their conditions. The quarry sites, that are being used now, are within 100 m of road. Site visit noted that drains, signage and safety gears to workers are provided. However, there is not-enough protection wall, benching, toe-wall, and bio-engineering. Extraction of sand/ gravel from Karnali & Lohore river has been stopped (quarry location shifted from at ch: 62+030. New quarry site is at least 100 to 150m from the Karnali & Lohare Rivers).
Location Existing condition (in July 2015) Remarks Ch: 131+800 to The contractor extracted stone , sub-base, Very tough to reinstate the quarry because there is mass 132+000, CRM materials from the same quarry and movement in the site continually. Several times reinstated contractor has cleared for traffic movement but returned to previous conditions. It is a problematic Quarry (stone/derbies falling on road). This seems to be a recurring problem. Need geo-technical assessment to solve. Ch: 161+400 The contractor has been extracted sub- It is in the private land. Contractor has made an base CRM materials. agreement with land owner. Ch: 134+400 The extraction is going on Ch: 144+380 to The qualities of quarry materials are not Closed
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144+440 suitable as per lab test. It was already closed Ch: 162+800 to It is private land. Contractor made an agreement with The extraction is going on. 162+900 land owner. Ch::163+800 to The extraction is going on. 163+990 Ch:173+110 to The quarry site was reinstated. Bio engineering work (BEWs) is going on. 173+200, Ch:173+500 The quarry site was reinstated. Ch:180+990 to The quarry site was reinstated. BEWs is going on 181+100 Ch:184+890 The quarry site was reinstated. BEWs is going on Ch:198+800 to The quarry site was reinstated BEWs is going on 198+950 Ch:202+500 The quarry site was reinstated BEWs is going on Ch:205+260 to The quarry site was reinstated BEWs is going on 205+490 Ch:215+900 to The extraction is going on. 215+990 Ch:228+250 to The extraction is going on. Of other packages are also is using this quarry. 228+350 Ch:221+210 to The quarry site was reinstated 221+160
The quarry sites in other roads. The Quarry sites have been reinstated in GD, KC, SM & CJ roads. However some mitigation measures such as proper slope maintenance, clearing of littered materials, provision of drains and bio-engineering etc. These are noted in table below.
Quarry locations where types of work still remaining S.N Road Benching ground & Removal or Toe wall /stone Bio-engineering slope maintaining extraction masonry wall works materials construction 1 GD 64+990, 67+500, 64+990,67+500, 64+990, 67+500, 64+990,67+500, 79+000, 99+880, 79+000, 79+000, 94+250, 79+000, 99+880, 105+400 (5, locations) 99+880, 99+880 , 94+000, 105+400 105+400 (5, 105+400 (6,locations) locations) (6, locations) 2 KC 60+400,79+200,80+680, 79+200, 80+680, 60+400, 73+450, 60+400, 79+200, 91+175, 93+610, (4, 91+175, 93+830, 79+200, 80+680, 80+680, 87+920, locations) (4, locations) , , 88+075, 88+075, 91+175, 91+175, 93+610, 93+610, 93+830, , , 93+830, 98+320, 98+320, 91+610, 102+175(10 102+175 (11 locations) locations) 3 CJ 29+900 , 36+650 to 29+900, 36+650 29+900, 36+650 29+900, 36+650 to 36+700, 60+160 to to 36+700, to 36+700, 36+700, 60+160 to 60+180, 73+800 to 60+160 to 60+160 to 60+180, 73+800 to 73+830, 97+500 to 60+180, 73+800 60+180, 73+800 73+830, 97+500 to 97+800 (5 locations) to 73+830, to 73+830, 97+800 (5 97+500 to 97+500 to locations) 97+800 (5 97+800 (5 locations) locations) 4 SM 54+550 to 54+585, 54+550 to 60+880 to 54+550 to 54+585, 60+880 to 60+925, 54+585 , 60+880 60+925, 67+250 60+880 to 60+925 67+250 to to 60+925, to 67+590, , 67+250 to
Annex P-47
67+590,76+050 to 67+250 to 76+050 to 67+590, 76+050 76+130, 86+660 to 67+590, 76+050 76+130,86+660 to 76+130, 86+660 86+870, 107+680 to to 76+130, to 86+870, to 86+870, 107+710, 118+750 to 86+660 to 107+680 to 107 107+680 to 107 118+830, , 121+840, to 86+870, 107+680 +710, 121+840 to +710, 118+750 to 121+890, 125+100 (9. to 107 +710, 121+890, 118+830, 121+840 locations) 118+750 to 125+100 (7. to 121+890, 118+830,121+840 locations) 125+100 (9. to 121+890 (8. Locations) locations) Some quarries are still in operation, for example, Ch; 76+760, 82+420, 73+095, 96+000. 110+300 and 110+500. Spoil Disposal/ Tipping The spoils have been disposed at the designated sites in general. Outline site plan for tipping is prepared and disposed material is compacted. Contractors reach agreement with the respective land owners if the tipping site happens to be in the private land. Tipping sites in KMJ. Status of spoil disposal in the KMJ Road is summarized below. As KMJ Road construction is ongoing, spoil disposal will continue.
Location Existing condition July 2015) Remarks Ch: 127+570 to The contractor dumped extracted The spoil disposal site was reinstated. 127+600, materials/spoils as per SS-EMAP. Ch: 127+990 to The contractor dumped extracted Good practice: The settlement is 128+010 materials/spoils as per SS-EMAP established over the tipping site. Ch: 143+800 , 147+900, The contractor dumped extracted The site is totally stable. 150+950, materials/spoils as per SS-EMAP Ch: 157+040 The contractor dumped extracted The dry wall was constructed and BEWs materials/spoils as per SS-EMAP is also completed Ch: 163+550 The contractor dumped extracted Private land materials/spoils as per SS-EMAP Ch: 163+760 The contractor dumped extracted Private land materials/spoils as per SS-EMAP Ch: 167+100, 168+400 The contractor dumped extracted The dry wall was constructed and BEWs to 168+450 materials/spoils as per SS-EMAP is also completed Ch: 171+520 The contractor dumped extracted Private land materials/spoils as per SS-EMAP Ch: 172+760, 173+950 Ditto The dry wall was constructed and BEWs is also completed Ch: 176+750 Ditto ------Ch: 180+250 Ditto ----- Ch: 184+650 The contractor dumped extracted Good practice: The settlement is materials/spoils as per SS-EMAP established over the tipping site. Ch: 189+100 The contractor dumped extracted The dry wall was constructed and BEWs materials/spoils as per SS-EMAP is also completed Ch: 194+015 to The contractor dumped extracted The dry wall was constructed and BEWs 194+050, 196+550 to materials/spoils as per SS-EMAP is also completed 196+580, 198+440 to 198+480, 204+390 to 204+420 Ch:214+840 +215+100 In operation ----- Ch:220+800 +220+860, The contractor dumped extracted The dry wall was constructed and BEWs 226+290 to 226+320, materials/spoils as per SS-EMAP is also completed 227+800 to 227+810, 232+850 to 232+890, 234+000 to 234+100
Annex P-48
Tipping in other roads. Most of the tipping sites in in GD Road, KC Road, SM Road, CJ Roads are closed. In several of the sites, it has been noted that mitigations such as toe-wall, water management/ drains, and bio-engineering works that should have been in place at the time of closure are either remaining or not enough. The table shows remaining works at the tipping sites.
Location and type of remaining works S.N Road Benching & Slope Drainage Toe wall BEWs maintained cleaned construction 1 GD (MD-1 79+000, 84+100, ------56+300, 72+060, 56+250,72+060, & 2) 88+100, 94+000, 72+520, 76+000, 74+410, 76+000, 97+600 78+000, 79+000, 78+000, 79+000, 80+400, 88+850, 97+600, 98+300 97+600
2 KC 87+085, 88+990, All sites 68+340, 69+665, All sites 100+745, 101+815, 87+920, 88+165, 88+990, 96+555, 97+000, 100+745 3 KMJ In operation In operation In operation Started in all packages 4 CJ In all packages In all 71+050 to 71+200, All sites packages 75+400 to 75+550, (except A 81+950 to 82+050, , package) 90+310, 92+040, 92+110, 99+250 to 99+270 5 SM 71+050 to 71+200, All sites 75+400 to 75+550, 81+950 to 82+050, , 90+310, 92+040, 92+110, 99+250 to 99+270 Water Management Issues Most of the water management problems noted in the previous mission have been solved except in Manma. The water management system implemented in Dhami Danda of GD road in March, 2015 is good and functioning. Water from different springs collected into a common channel which feeds into Micro-hydropower plant. The causeway provided in Patari (SM Road) has been maintained, and it is working. The Hume pipes were provided, in request of the local residents, at different locations between Pokhare and Sali Bazar in CJ road to pass water across. For management water in Manma section of KMJ, project constructed six, out of ten, pipe culverts and RCC causeway including drains outlets (at 153+130, 153+350, 154+200, 154+370, 154+625, 154+635 in Manma. Remaining four pipe culvert/ causewaysupdate the status of this action are located in private lands where landowners are opposing drain outlet locations in their land. Mitigation measures, e.g. pipe or energy dissipation measures need to be provided if there is risk of land erosion or land degradation. There is no water management problem in Hulm. Drainage management issue at Jhuleneta has also been resolved through action agreed with the local residents. Bio-Engineering Works (BEW). BEWs have been started in KMJ road in all packages. Mostly the local plants/shrubs are being used at site. DoR/Project informed that TOC will not be issued to the contractor until bio-engineering works are completed. As agreed during previous ISR, assessment of the sapling mortality and need for bio-engineering re-plantation in RSDP Roads to compensate the mortality has been started. GESU/Project has
Annex P-49 sent the standard format to consultant for bio-engineering site assessment in May 2015. Several round of discussions were held with project/ PCU & DDG at centre. Project informed that the re- assessment will be done by November 2015. Re-plantation to compensate for the mortality of the plants at bio-engineering sites will be done by the contractor during DLP following an assessment of re-plantation needs. BEWs remaining works, where roads are already handed over to DoR, will be re-done through DoR Divisional Offices using GoN budget. DDG DoR informed this on 29th July 2015 at WB meeting) Occupational Health and Safety, Labor Camps and Crusher Plants There has been further progress on using safety gears but is still not satisfactory. In KMJ packages 6A, B, C, D & 7A, B, C & D most of the laborers are local who rent local houses. Sanitation facilities such as toilets & tap water have been made available to them at labour camps. The EHS compliance, thus is fair. In RSDP, EHS is a pay item in the BoQ and contract documents. External Monitoring The external monitoring was done. The contractor submitted the draft report on 10th July 2015. GESU has commented on 27th July, 2015. The Final report will be submitted by August 15, 2015. The main findings and suggestions are: (i) Need for improved information dissemination, (ii) Quarry sites need to be better managed (manage excess construction materials, maintaining slope appropriate to the site/ soil, provision of drains etc.), (iii) Common improvements needed at spoil disposal/tipping sites are provision of toe-wall and plantation/ BEWs, (iii) Drains are provided, but several outlets are located/ discharged at places which may not be suitable or which lacks adequate safety measures, (iv) Weak implementation of recommendations from previous external monitoring (regarding tipping sites, quarry sites management, BEWs, OHS). Good practices/Enhancement issues Activities S.N Name of Road 1 GD Drain cover, foot tails steps, irrigation canal, gate for temple, widen the width of road, access road, constructed by project. 2 KC Access road for public house and /collage, drain cover, foot tails steps, irrigation canal, constructed by project 3 CJ Drain cover, foot tails steps, irrigation canal, provided construction materials for temple , constructed by project 4 SM Spring sources management, improvement of irrigation canal, drain cover constructed by project. KMJ Foot trails, irrigation canal & drain cover constructed by project. Complaint Local residents of Jhuleneta (SM Road) submitted a grievance application on 20, November, 2014 in IDA /World Bank. The problem was related to excess discharge from roadside drain and surface water posing risk to residential houses and toilets. The issue was discussed during the previous mission. Following the missions advice, the project/ GESU and supervision consultant carried out consultations with the affected people, and supervision consultant verified the site condition. Several round of discussions / meetings were held with the local residents, and a site action plan was prepared and implemented by 29 March, 2015. This resolved the issue. There is no issue at Hiwang settlement.
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Annex 8 Status of Procurement and Financial Management Procurement Despite some delays in procurement process, all goods, works and services contracts have now been procured and contracts are signed as planned. Financial Management and Disbursement Budget of FY2015/16 The approved budget of FY2015/16 is NPR 555.08 million. The recurrent budget is NPR 17.83 million (code 3371423) and the capital budget is NPR 537.25 million (code 3371424). Of the approved budget NPR 71.22 million is allocated under the Government source and NPR 483.86 million from the IDA credit source. The Roads Board Nepal budget is not included in the above budget. The review team noted that the Government counterpart fund is sufficient. Expenditures of FY 2014/15 The total expenditures of NPR 871.95 million consisting of NPR 95.91 million from GON source and NPR 776.04 million from IDA source have been incurred in FY2014/15. The expenditures incurred are only 36.43% of the original approved budget of NPR 2,392.94 million and 62.15% of revised budget of NPR 1,402.75 million. The low spending is due to delay in approval of Annual Work Program & Budget (AWPB) by two months on September 16, 2014, budget authorization issued only on September 17, 2014, and event of recent earthquake. Reimbursable Expenditures Reimbursable expenditures of NPR 623.69 million (about USD 6.1 million) incurred in FY2014/15 is yet to be transferred to the GON treasury. RSDP is yet to document NPR 650.64 million (equivalent to USD 6.58 million) already approved up to second trimester and direct payment of NPR 28.65 million (equivalent to USD 0.28 million) from designated account (DA) in the third trimester. Disbursements Total disbursement as of July 31, 2015 including advance to DA is USD 98.01 million which is 89.30% of allocated amounts whereas total disbursement net of DA is USD 78.49 million which is 71.73% of allocated amounts of IDA Grant H339 & H629 and IDA Credit 4832 & 5002. However, 28.27% of overall funds remain unutilized. Fund has not been disbursed against the IDA Credit 5002. There is outstanding DA balance of USD 8.93 million under the Credit 4832, USD 7.83 million under Credit 5002 and USD 2.76 million under the Grant H629. The project is yet to document USD 6.86 million (equivalent to NPR 679.29 million) already disbursed from DA in FY 2014/15. Financial Management The review team noted that RSDP has maintained the required ledgers including the Designated Account Ledger, cash and bank book, budget sheet, main and subsidiary grant and credit register in required format and they are up-to-date. The closing balance of Designated Account is tallied with the bank balance as per ledger as on August 2, 2015. The review team reviewed supporting documents of statement of expenditures at PCU on sample basis and it was noted that all SOE related records and documents are properly maintained and accounted. The new Account officer joined the office from July 6, 2015. The team also reviewed the previous agreed action plan and noted that both the agreed actions of conducting Financial Management training for all cost centers and updating/operationalizing Contract Monitoring System (CMS) which should have been completed by March 15, 2015 have not been completed.
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The internal audit of the FY2014/15 has not been conducted till the date of review. Trimester Implementation Progress Report There were no overdue Implementation Progress Reports (IPRs) during the review mission. However, the third trimester IPR has now become overdue. Audit Report The audited project account of FY2013/14 was received with qualified audit opinion. The qualification was made for budget release and expenditures of Road Board of Nepal amounting NPR 648.38 million could not be verified with the entity level financial statement.
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Annex 9 Governance, Accountability and Peace Filter Governance and Accountability Plan Action (GAAP) An updated status GAAP matrix is presented in Annex 10. RSDP attention to GAAP actions continues to be satisfactory. AnIT-based grievance handling system with tracking and feedback elements has now been launched at the Department level. A specific policy instrument on grievance handling approved at the Ministry level will govern the system. The system covers all units within the DOR, including its field-based offices. The performance of the system needs to be monitored adequately. In addition, DOR staff at different levels should be trained on managing the system. A study on the impact of the introduction of e- bidding in DOR is being supported by the Bank under a separate funding source. The impact study has enjoyed good cooperation from DOR in terms of the collection of procurement information since FY 2007/08. The final report of the study us expected to generate informed debates about how e-bidding that could further contribute to improved procurement practices. The National Vigilance Centre (NVC) continues to undertake technical audit of selected projects. The findings of audit and the non-compliance reports (NCRs) are discussed with all stakeholders. NVC also plans to monitor the NCRs. Engagement of social mobilizers in each of the upgrading road sections has been found to be helpful with regard to information dissemination, especially at the community level. An area that needs more management attention is M&E. First, capacity constraints at different levels have affected M&E performance. Whatever capacity is available with DOR needs to be fully used without distinguishing between sources of funds. This should happen within a consolidated framework for M&E procedures for all projects funded through GON sources or DP support. Second, and more important, the M&E framework should also capture project ‘outcomes’ going beyond the emphasis on inputs and outputs. Strengthening M&E efforts will require additional capacity which could be sourced through management innovation such as outsourcing. Peace Filter Policy dialogue: RSDP has opened up opportunities for policy dialogue on public investments in remote regions, which can be expected to contribute to inclusion and employment creation. Given that exclusion and poverty have been the major drivers of conflict in Nepal, RSDP interventions can be considered to be associated with peace. Implementation: RSDP undertakes pro-active communication through web-based, electronic, and print media. It has also carried out 'opinion surveys' which can be used as people's feedback on Project performance. The Project's social safeguard and grievance handling measures are other examples to promote peace and avoid conflict. E-bidding is another innovation, which has helped in preventing security threats during the award of contracts. Suggestions: RSDP should continue to respond to the needs of rural communities. Maintaining impartiality in the selection of projects is another important factor. Enhanced access to information based on information, education and communication (IEC) materials customized to community needs would also be of help.
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Annex 10 Status of Governance and Accountability Action Plan (GAAP)
Agency Issues Actions responsible Timeline Status Organizational Arrangements and Procedures strengthening accountability - Designate staff within PCT and PMUs to be DOR, PCT, By PCT: A K Mull within DOR and its field offices responsible for implementation of GAAP at the Project’s field effectiveness PMU (SKM Road): PM S B respective central and field levels offices additional Ghimire financing PMU (K-C Road): PM K R Adhikari PMU (BD Road): AO M B Bhandhari PMU (S-M Road): PM GP Adhikari PMU (C-M-J Road): Assistant First, H B Basnet CRRD: Er. S R Shrestha ERRD: Ass First: K Adhikari WRRD: Ass First: L M Sigdel - Designate staff with PCT and PMUs to be DOR, PCT, By PCT: A K Mull responsible for handling complaints received from Project’s field effectiveness PMU (SKM Road): PM S B beneficiaries/road users and contractors and offices additional Ghimire reporting on the progress of handling complaints financing PMU (K-C Road): PM K R Adhikari PMU (BD Road): AO M B Bhandhari PMU (S-M Road): PM G P Adhikari PMU (C-M-J Road): Assistant First, H B Basnet CRRD: Er. S R Shrestha ERRD: Ass First: K Adhikari WRRD: Ass First: L M Sigdel
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Agency Issues Actions responsible Timeline Status - Submit trimester reports by PMUs to PCT and DOR, PCT, Trimester Information in PMR trimester reports by PCT to DG of DOR and WB Project’s field project team on implementation of GAAP offices - Update and disseminate information disclosure DOR, PCT By appraisal Published in DOR website policy for DOR-Bank projects in accordance with RTI 2007 (see Appendix 1) - Disclose annual progress report on GAAP DOR, PCT, Annually Published in DOR website implementation DOR website and at its Project Project’s field site offices offices
- Publicize the existence of the functioning DOR, PCT, By Done complaint handling mechanism and venues of its Project’s field effectiveness access for general public and bidders/contractors offices (with a description of the process of handling complaints) on DOR website and concerned project site offices Technical improvement in design and cost - Regularly update material prices and use the PCT/PMU Annually Estimation is done accordingly estimates updated prices in cost estimates
- Update GON old works norms and develop DOR Periodically GON old norms has been another set for equipment based method of updated with equipment based construction method
- Design reviews by Independent Technical Auditors (ITA) for conducting reviews of designs and cost estimates as required - Maintain database of unit rates for civil works PCT/PMU Periodically Done major items - Compare estimated cost with market price PCT/PMU Periodically Done established through competitive bidding
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Agency Issues Actions responsible Timeline Status Need for improvement in quality - Establish several channels (text messages, hot Done of construction works line, on-line complaint box, in addition to written complaints) for beneficiaries/road users to communicate problems related to quality of contract works and condition of roads; advertise those channels on the information boards at the project sites, concerned project site offices and DOR website QAP has been shared with the - Strengthen internal quality controls: format of Bank and improved based on QA plan to be cleared by WB, and quality reports the suggestion/comment. to be made available to Independent Technical By DOR/PCT Auditors for review effectiveness - Enhance capacity building in QA for DOR and Training to DOR personnel field offices has been conducted and planned in future also - Engage ITAs to check for 20% of contracts in NVC is carrying out technical compliance with QA Plan audit of selected subprojects - Engage Ex-post ITAs for conducting audits on NVC is carrying out technical 20% sample of works including the environmental audit of selected subprojects and social safeguard aspects - Use ITAs to review sample work done by NVC is carrying out technical supervising consultants (e.g., variation orders) audit of selected subprojects during implementation Safeguards Possible adverse impacts on the - Apply the Environmental and Social Done communities and environment Management Framework (ESMF) in project documents to determine and mitigate possible adverse impacts of the project on the social and DOR/PCT/PMU By Appraisal environmental aspects - Conduct consultations with communities on In the process possible adverse impacts and proposed mitigation measures
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Agency Issues Actions responsible Timeline Status - Define and agree on communities’ roles in In the process monitoring of project safeguard implementation and procedures of grievance redress mechanism Weak grievance redress - Set up (or improve where exist) a functional Done mechanism/complaint handling complaint handling mechanism as per ESMF mechanism By DOR/PMU effectiveness - Inform communities of the functional role of this mechanism and its procedures Procurement Collusion among contractors, - WB to hold a training for contractors in WB Bank’s INT, Completed Completed submission of fraudulent requirements for contract management, role of SASDT SARPS information, any other corrupt WB’s INT during preparation and implementation behavior of WB-funded projects - During pre-bidding conference, carry out DOR/PCT Pre-bidding Done/ process awareness campaign about sanctions to be stage of each undertaken against contractors who will be found contract and proved involved in corrupt practices (collusion, bribery, fraud, etc.) - Assess bidders’ capacity, maintain regular DOR/PCT As when Done/ process updates of schedule of rates and feedback from required participating contractors, and encourage proper “slicing and packaging” to match the contractor capacity - Carry out an analysis of bids and verification in DOR/PCT Bidding stage In the process doubtful cases; PCT to seek WB’s advice for of each further actions if the cases are prevailing and take contract actions through PPMO. - If collusive, fraudulent or any other corrupt DOR/PCT Immediately In the process behavior is found and proved, invoke relevant when needed provision of the law (anti-corruption Act and Procurement Act) recommend the respective contractors to PPMO for blacklisting
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Agency Issues Actions responsible Timeline Status Intimidation (and/or extortion) of - Continue using e-bidding for receiving bids from DOR Continued Done contractors during bidding and contractors execution of works - Inform all contractors of existence of and DOR Continued Done encourage to use (domestic and international) complaint handling mechanisms in the Instruction To Bidders - In case of reports of intimidation (formal/ DOR/PCT/PMU Frequently In the process informal), conduct an awareness campaign among project stakeholders, including political parties present in respective districts, of potential threats and risks of possible intimidation to contractors during bidding and implementation periods to project implementation Cost variations and contract - Establish and regularly update a database of As warranted In the process extensions material prices - Encourage use of price adjustment clauses in the With each Done contracts contract - In case of prior review, DOR to seek With each In the process concurrence for material extension of the contract stipulated time for performance of the contract DOR/PCT/PMU from the Bank. - Continue performance evaluation system for With each In the process design and supervision consultants contract - Disclose all variations to the awarded contracts With each In the process on the website contract Need in strengthening of - Enhance the e-bidding system to include a DOR In the process transparency in procurement tracking option to alert DOR about delays of decision-making process process from bid opening until award - Disclose bidding information, including DOR/PCT In the process summary of bid opening, name of the awarded Continuous contractor, engineer’s cost estimate and bid cost, etc., on the RSDP website and at respective --- project site offices within 15 working days of
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Agency Issues Actions responsible Timeline Status contract awards (see more details in Appendix 1)
Contract Management and Execution Improvement needed incapacity - Training on Project management and contract Continuous Done/process of Project Officials in managing administration to be organized for DOR officials the contracts and supervising the - Take departmental action against non-performer DOR/MoPIT In the process Consultants and lack in in accordance with the country’s legal framework accountability applicable to government officials Timely Payment to contractors ITAs to verify physical and financial progress as DOR Continuous Technical Audit being carried well as verify contractual payments (financial and out by NVC procurement) in compliance with contractual requirements at the time of technical audit of 20% of the contracts.
Poor performance by contractors - Maintain a database of contractors’ performance DOR/PCT In the process monitoring and analyze trends of contractors’ performance - Recommend to agencies in charge of issuing MoPIT licenses to take action against the contractors as per the prevailing laws and regulations of Nepal Continued based on the results of the database of contractors performance monitoring - Promptly invoke available contractual remedial DOR/PCT/MoPIT actions against non performing Contractors and Consultants Financial Management Operationalize Financial - Submit FMIS based trimester report on a timely DOR/PCT Start from Partially done. The FMIS Management Information basis. December 31, needs to be upgraded due to System (FMIS) in DOR 2010. change in the project funding source, and to make it fully
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Agency Issues Actions responsible Timeline Status functional.
Dissemination of progress - Make publicly available reports on physical and DOR/PCT Trimester Done reports financial progress of all contracts on the DOR website, concerned project site offices s
Capacity building on financial - Organize training program on financial DOR/PCT Semi-annual On the job training provided. management management to all cost centers at least once a year.
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Annex 11 Field Visit Report The Team visited Surkhet-Manma-Jumla (SMJ) Road (from July 18-19, 2015) mainly to assess overall progress and to identify the status of various agreed actions in terms of contract and quality management issues such as compliance on the safeguard issues. Members of the Team visited road sections and met the contractors and project field officials to discuss implementation progress and to devise strategy to expedite progress. Field visits have identified a number of issues and recommended as: i. pro-active monitoring of contracts progress to expedite contract implementation; ii. due diligence checks and controls applied in quarry operations and managing spoil disposal; iii. ensuring all-time use of safety gears by workers and supervision staff at sites and ensure the safety of pedestrians and vehicles on under-construction roads; iv. completion of bio-engineering works including small scale structures and slope drain works within the remaining project period; v. completion of the assessment of remaining works in SJ road and finalization of cost estimate; and vi. improvement of roadworks qualities (including the use of binding wire, production of sample gabion boxes and bituminous works including sand-sealing). All these issues were discussed with the related project team members, and further agreed with the project team of RSDP. Emerging lessons i. lack of continuous environmental supervision and support at site ii. training of Bioengineering work, orientation of safeguard documents different concerned stake holders central, and implementation level iii. distribution of ESMF, 2007 as much as possible
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