BIRMINGHAM CITY COUNCIL

COUNCIL BUSINESS MANAGEMENT COMMITTEE

TUESDAY, 08 MAY 2018 AT 14:00 HOURS IN COMMITTEE ROOM 6, COUNCIL HOUSE, VICTORIA SQUARE, BIRMINGHAM, B1 1BB

A G E N D A

1 NOTICE OF RECORDING

Chairman to advise meeting to note that members of the press/public may record and take photographs except where there are confidential or exempt items.

2 DECLARATIONS OF INTERESTS

Members are reminded that they must declare all relevant pecuniary and non pecuniary interests arising from any business to be discussed at this meeting. If a disclosable pecuniary interest is declared a Member must not speak or take part in that agenda item. Any declarations will be recorded in the minutes of the meeting.

3 APOLOGIES

To receive any apologies.

4 MINUTES 5 - 10 To confirm and sign the Minutes of the last meeting

5 OVERSEAS TRAVEL AND INWARD DELEGATIONS FROM ABROAD 11 - 26 Report of Chief Operating Officer - Strategic Services.

6 ANNUAL REVIEW OF THE CITY COUNCIL'S CONSTITUTION

Report of the City Solicitor.

Report to follow.

7 CITY COUNCIL POLICY FRAMEWORK 27 - 30 Report of the City Solicitor.

Page 1 of 64 8 PROPORTIONALITY 31 - 34 Report of the City Solicitor.

9 CITY COUNCIL APPOINTMENTS 35 - 46 Report of the City Solicitor.

10 APPOINTMENT TO THE ROLL OF HONORARY ALDERMEN 47 - 50 Report of the City Solicitor.

11 REQUEST FOR THE USE OF THE COAT OF ARMS 51 - 54 Report of the City Solicitor.

12 INSTALLATION OF SPEED CAMERAS AND CRASH BARRIERS ON 55 - 56 BELGRAVE MIDDLEWAY PETITION

Report of the City Solicitor.

13 PETITIONS UPDATE 57 - 58 Report of the City Solicitor.

14 DRAFT AGENDA FOR EXTRAORDINARY AND ANNUAL CITY 59 - 64 COUNCIL MEETINGS ON 22 MAY 2018

15 LOCAL GOVERNMENT ASSOCIATION ANNUAL CONFERENCE

The LGA Annual Conference and Exhibition 2018 will be held from 3 July to 5 July 2018 at The International Convention Centre, Birmingham. The General Assembly Meeting will be on 3 July.

The plenary sessions will include the following topics for debate:

 -What next for Women in politics  -Local Industrial Strageties  -The future of Adult Social Care and Health  -Ending Homelessness  -Local Government Funding  -Local Government post Brexit

The cost of attending the Conference will be:

 Full conference - 3 days: £545 plus £109 VAT – total £654 per delegate  Tuesday - 1 day: £235 plus £47 VAT - total £282 per delegate  Wednesday - 1 day : £290 plus £58 VAT- total £348 per delegate

Page 2 of 64  Thursday - 1 day : £290 plus £58 VAT- total £348 per delegate

As this year's conference is being held in Birmingham there will be no additional costs for overnight accommodation incurred.

The Committee is invited to appoint 5 Councillors in line with proportionality to attend the Conference.

RECOMMENDED:-

That 5 Councillors ...... be appointed to attend the Local Government Association Annual Conference to be held from 3 July to 5 July 2018 at The International Conference Centre, Birmingham.

16 DATE OF NEXT MEETING

To note that the next meeting of the Committee is scheduled to take place on Tuesday, 29 May 2018 at 1400 hours in the Council House.

17 OTHER URGENT BUSINESS

To consider any items of business by reason of special circumstances (to be specified) that in the opinion of the Chairman are matters of urgency.

18 AUTHORITY TO CHAIRMAN AND OFFICERS

Chairman to move:-

'In an urgent situation between meetings, the Chairman jointly with the relevant Chief Officer has authority to act on behalf of the Committee'.

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Page 4 of 64

BIRMINGHAM CITY COUNCIL

COUNCIL BUSINESS MANAGEMENT COMMITTEE 26 FEBRUARY 2018

MINUTES OF A MEETING OF THE COUNCIL BUSINESS MANAGEMENT COMMITTEE HELD ON MONDAY 26 FEBRUARY 2018 AT 1400 HOURS, IN COMMITTEE ROOM 6, THE COUNCIL HOUSE, BIRMINGHAM

PRESENT: Councillor Ian Ward in the Chair;

Councillors Robert Alden, Mohammed Idrees, Brigid Jones, Yvonne Mosquito and Mike Ward.

*************************************

NOTICE OF RECORDING

2712 The Chair advised the meeting to note that members of the press/public may record and take photographs except where there are confidential or exempt items. ______

DECLARATIONSOF INTERESTS

2713 It was noted that Members did not have to declare an interest in respect of the Annual Report of the independent Remuneration Panel ______

APOLOGIES

2714 Apologies were submitted on behalf of Councillors Diane Donaldson and Gareth Moore. ______

MINUTES

2715 The Minutes of the last meeting held on 12 February 2018 were confirmed and signed by the Chair. ______

IMPLEMENTATION OF THE FOUNDATION LIVING WAGE 2018/2019

The following report of the Interim Chief Executive was submitted:-

(See document No 1)

Page 5 of 64 465 Council Business Management Committee – 26 February 2017

2716 RESOLVED:-

That the proposal to increase the Foundation Living Wage supplement so that, with effect from 1 April 2018, all Council employees are paid a minimum of £8.75 per hour be agreed. ______

ANNUAL REPORT OF THE INDEPENDENT REMUNERATION PANEL

The following report of the City Solicitor was submitted:-

(See document No 2)

The Panel’s Chair, Sandra Cooper and Deputy Chair, Rose Poulter were in attendance and responded to questions and comments from Members relating to Member’s pensions and parental leave.

2717 RESOLVED:-

(i) That the annual report of the Independent Remuneration be received

(ii) that the following motion be recommended to City Council:

‘The recommendations made by the Independent Remuneration Panel on Page 4 of its Annual Report be accepted and implemented with effect from 22 May 2018.’ ______

AMENDMENTS TO THE CITY COUNCIL’S CONSTITUTION

The following report of the City Solicitor was submitted:-

(See document No 3)

The City Solicitor made introductory comments relating to the report.

2718 RESOLVED:-

That the proposed amendments to the Constitution as set out in the report be agreed. ______

REVIEW OF SCRUTINY

The following report of the City Solicitor was submitted:-

(See document No 4)

Councillor John Cotton made introductory comments relating to the report.

Councillor Robert Alden was generally supportive of the report but suggested that Members of the opposition groups be allowed to chair Overview and Scrutiny Committees. He also felt that the number Overview and Scrutiny Committees should be increased to reflect the number of Cabinet Members. Page 6 of 64 466 Council Business Management Committee – 26 February 2017

Councillor John Cotton and the Chair responded to the points made and a debate ensued relating to the proposed alterations to the Call-in Process set out at No. 2 in appendix 1 relating to people leaving the room and the meeting going in to private session. It was noted that further discussions could take place relating to this.

2719 RESOLVED:-

(i) That the report of the sub-group be received; and

(ii) that the following motion be recommended to city Council;

‘City Council endorses the recommendations set out on page 11-12 of this report.’ ______

USE OF THE COAT OF ARMS

The following report of the City Solicitor was submitted:-

(See document No 5)

It was noted that that going forward a review of the criteria for dealing with requests to use the Coat of Arms particularly for City Council use should be undertaken to prevent unnecessary reports to Committee.

It was felt that the declaration’s font size should be changed and more emphasis placed on the role women played in tackling slavery in the past.

2720 RESOLVED:-

That the Committee has no objection to the use of the Coat of Arms on the ‘Declaration of intent to tackle Modern Slavery and Human Trafficking by Birmingham City Council, and the ‘Pledge to become a Slavery Free Community’ documents as requested in the application from the Corporate Director, Place. ______

COUNCIL AS TRUSTEE AGENDA FOR THE NEXT MEETING

The following draft Council as Trustee agenda was submitted:-

(See document No 5)

In response to a query from Councillor Brigid Jones relating to the Uffculme Special School, the Committee Manager undertook to provide an answer in due course.

2721 RESOLVED:-

That the draft Council as Trustee agenda be noted. ______

Page 7 of 64 467 Council Business Management Committee – 26 February 2017

COUNCIL AGENDA FOR THE NEXT MEETING

The following draft Council agenda was submitted:-

(See document No 6)

The Sub Committee were advised that the report titled ‘Public Consultation on the Governance of West Midlands Fire Service’ was not being submitted to the meeting.

The Deputy Leader indicated the report titled ‘Women & Democracy’ would now be going to a future meeting.

It was further noted that a report from the Committee relating to the Constitution also needed to be added to the agenda and it was agreed to allocate 5 minutes for that.

Therefore the times from agenda item 9B onwards were as follow:-

 Agenda item 9C Constitution 1645 to 1650 hours followed by break 1650 to 1720 hours.

 Agenda item 10 Birmingham City Council's Response to Modern Slavery and Human Trafficking 1720 to 1750 hours

 Agenda item 11 Birmingham Domestic Abuse Prevention Strategy 1750 to 1820 hours

 Agenda item 12 Motions for Debate from Individual Members 1820 to 1950 hours

2722 RESOLVED:-

That, subject to the above amendments, the draft Council agenda be noted. ______

OTHER URGENT BUSINESS

The Chair was of the opinion that the following item be considered as a matter of urgency in order to expedite consideration thereof and instruct officers to act if necessary.

Next Meeting of the Committee

2723 The City Solicitor suggested that the next meeting scheduled to be held on 8 May 2018 should be brought forward to the previous week as that was the day Member swearing in took place. It was noted that the meeting needed to be after the elections and nor could it be moved later in the week as that would impact on the Council agenda sent out. The Chair noted that it could be arranged for Members of the Committee to be sworn in early on the 8 May to allow the meeting to take place as scheduled. ______

Page 8 of 64 468 Council Business Management Committee – 26 February 2017

AUTHORITY TO CHAIR AND OFFICERS

2724 RESOLVED:-

That in an urgent situation between meetings the Chair, jointly with the relevant Chief Officer, has authority to act on behalf of the Committee. ______

The meeting ended at 1444 hours.

……..……………………………. CHAIR

Page 9 of 64 469

Page 10 of 64 BIRMINGHAM CITY COUNCIL PUBLIC REPORT

Report to: COUNCIL BUSINESS MANAGEMENT COMMITTEE Report of: CHIEF OPERATING OFFICER – STRATEGIC SERVICES Date of Decision: 8 MAY 2018 SUBJECT: OVERSEAS TRAVEL AND INWARD DELEGATIONS FROM ABROAD Wards affected: All

1. Purpose of report:

1.1 To provide details, for information, of Member and Officer overseas travel undertaken between 1st January 2018 to 31st March 2018.

1.2 To provide details, for information, of inward delegations from abroad.

2. Decision(s) recommended:

2.1 To note approved Member and officer overseas travel.

2.2 To note the details of inward delegations from abroad. 2.3 To note that with effect from 19 January 2016 authority for foreign travel by City Council Members and officers will only be granted when 4 weeks’ notice has been given. Visits proposed with less than 4 weeks’ notice will be refused unless under EXCEPTIONAL CIRCUMSTANCES which will require written documentation and an extremely robust reason to travel.

Contact Officer: Lloyd Broad

Telephone No: 0121 303 2377 E-mail address: [email protected]

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3. Relevant background/chronology of key events:

A. OVERSEAS TRAVEL

3.1 The Council Business Management Committee has responsibility for the oversight of arrangements for foreign travel undertaken by Members and officers of the City Council. Under the new administration the authorisation of foreign travel has been delegated to Strategic Directors and the Chief Executive or nominee.

At the request of Members, quarterly reports on foreign travel undertaken are reported to this Committee.

3.2 In line with established practice the attached schedule of visits are grouped to reflect the main activity areas identified within the Council’s current international activities. With particular relevance to the City Council`s priorities as detailed in the Council Plan. Those activities include:

Civic related visits – Visits undertaken by the Lord Mayor

Networks/Policy – The various European and international agencies on which we have representation or where we seek to further Birmingham’s interests e.g. Eurocities and the Commonwealth Local Government Forum.

Sister/Partner Cities – This refers to our on going work with Chicago, Frankfurt, Guangzhou, Johannesburg, Leipzig, Lyon and Milan.

Funding, Specific Projects/Professional – Where Birmingham participates in collaborative, practical or funding initiatives with benefits to Birmingham, or where joint work is undertaken through professional bodies.

3.3 In the interest of minimising the costs of foreign travel undertaken by Members and officers requests must be submitted at least 4 weeks before the intended date of travel. This will enable the purchase of flights and accommodation at the most economical cost.

3.4 Travel Undertaken The attached Appendix A is a summary of approved overseas travel comprising of 6 visits undertaken by Members and 14 visits by officers at a maximum cost of £3,956.01.

B. INWARD DELEGATIONS FROM ABROAD

3.5 As part of the City Council’s broader engagement with the international community consideration has been given to how the Council can improve the effectiveness of delegations to Birmingham from abroad. Consequently a registry of such visits was established in January 2008.

Subsequently the Council Business Management Committee requested, in December 2008, that regular reports be submitted with details of delegations visiting Birmingham from abroad. Attached is a summary of inward visits for January – March 2018 Appendix B.

Signature: ……………………………………………………………….

Chief Officer: …………………………………………………………………

Date: …………………………………………………………………

List of Background Documents used to compile this Report:

Authorisation for foreign travel forms and report back from visits. Registry of inward delegations. Page 12 of 64 SCHEDULE OF VISITS FOR CBM 8 MAY 2018 APPENDIX A

CIVIC RELATED VISITS

DEPARTMENT DESTINATION DURATION PURPOSE OF VISIT TOTAL COST /REPRESENTATION

Councillor Anne Underwood County Sligo, 26-29 March 2018 To further strengthen the links between Birmingham and Ireland and to finalise £914.14 – Finance & Governance Ireland arrangements for exhibiting the Banada Peace Tapestry Birmingham as part of Flights £454.2 Lord Mayor a UK tour. Accommodation £349.72 Lord Mayor’s Consort Subsistence £110.22 1 Officer Practical Outcomes: Authorised by  Cabinet agreed that the Banada Peace Tapestry, a growing tapestry of Councillor Ian Ward ties donated by notable figures supporting the Northern Ireland Peace Process, should be exhibited in the Library of Birmingham for a 4 week period as part of a national tour.

 The visit brought together all stakeholders, including the Directors of the Banada Development Agency, the Chief Executive and Mayor of Sligo County Council. A date is now being agreed the Library of Birmingham for the exhibition to be staged early in 2019.

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NETWORK RELATED VISITS

DEPARTMENT DESTINATION DURATION PURPOSE OF VISIT TOTAL COST /REPRESENTATION

Councillor Ian Ward – Washington, USA 23-25 January 2018 To take part in the UK Mayors and Leaders Delegation to Washington DC and £32.00 for subsistence. Finance and Governance represent Birmingham at the International Mayoral Round Table on Building FLIGHTS AND resilient and Inclusive Cities. ACCOMMODATION COSTS MET BY THE Practical Outcomes: INSTITUTE FOR STRATEGIC DIALOGUE Authorised by The meeting provided elected officials from the UK, U.S., Germany and Councillor Brigid Jones Canada to discuss city leadership in building inclusive, tolerant and resilient communities.

 The Leader of the Council was able to share best practice in dealing with violent extremism from Birmingham with international colleagues further consolidating Birmingham’s role as a lead in this field.  The meeting also looked at how Cities could work together to prevent terrorism;

As a result of this meeting BCC commitment and role within the SCN and as a leader in countering violent extremism was further consolidated.

Councillor Ian Ward – Ghent, Belgium 1-2 February 2018 Attend the Light Festival Ghent - including meetings with President of £188.20 Finance and Governance EUROCITIES (Mayor of Ghent) and Vice Mayor of Ghent, responsible for Flight £145.45 Tourism, Culture and Events. Train £29.05 Practical Outcomes: Accommodation costs covered by organisers During the visit a number of meetings and activities were undertaken in the Subsistence £13.70 capacity of Chair of the Eurocities Culture Forum. This included; Authorised by Councillor Brigid Jones 1. Attending the flagship Ghent Light Festival with a range of associated visits/meetings linked to this including the Ghent Design Museum and with the Ghent ‘Hello Robot’ Expo.

2. A meeting with the Vice Mayor of Ghent to discuss the role of cities in tourism, culture and events

3. A meeting with the Mayor of Ghent (who is also the President of Eurocities) to progress the work of the Eurocities Executive Committee with its Democracy campaign including the planning of its launch and activities in 2018.

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DEPARTMENT DESTINATION DURATION PURPOSE OF VISIT TOTAL COST /REPRESENTATION

Councillor Ian Ward Brussels, Belgium 19 February 2018 The UK Core City Leaders/Mayors to meet with the EU chief negotiator £971.46 European and International Michel Barnier to discuss the implications for Brexit and try to make it a Flights: £955.02 Affairs – 1 Officer success. Subsistence: £16.44 Authorised by Practical Outcomes: Waheed Nazir

This visit included 8 of the 10 UK Core City Leaders and Mayors and was a visit in the context of Brexit. The Leaders had meetings arranged with Michel Barnier, Chief negotiator for the EU and Guy Verhofstadt Chief negotiator for the European Parliament. The meetings allowed the Core Cities to set out very clear objectives with both negotiators with regards to expectations from the perspective of cities in terms of future relationships. This was felt necessary due to a reluctance of the UK government to discuss Brexit issues with Core City Leaders. The visit was covered by the BBC and featured on BBC national news. There was also a positive outcome from the meeting in that the Core Cities have been offered a “Hearing” in the European Parliament to set out their key concerns and core objectives for their future relationship with Europe.

PARTNER CITIES RELATED VISITS - None

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PROFESSIONAL, FUNDING AND SPECIFIC PROJECTS RELATED VISITS

DEPARTMENT DESTINATION DURATION PURPOSE OF VISIT TOTAL COST /REPRESENTATION

Strategic Services – 2 Milan, Italy 16-17 January 2018 Existing EU Funding Project: ALL COSTS MET BY Officers To go through the pilot activity following the City4Age Project Annual Review. EUROPEAN FUNDING Authorised by Practical Outcomes: Angela Probert

 Reviewed development of the intervention process to support older people to increase their physical, social and mental activity - types of messages; scheduling and content  Agreed additional data to be collection on daily living activities linked to social care through questionnaires and geriatrician assessment  Discussed proposal to support new bid funded bid using wearables and smart technologies to support ageing workforce  Invited to submit further proposal to receive additional funding to undertake a feasibility study on the future exploitation of city4age services in Birmingham looking at the challenges and opportunity to deliver at scale in an ethnically diverse city with high levels of deprivation. European and International Brussels, Belgium 23-25 January 2018 To attend 3 meetings: EUROCITIES Executive Committee, Executive £761.53 Affairs – 1 Officer Cohesion Policy Working Group and EU Urban Agenda working group. Flight £372.74 Accommodation £297.47 Practical Outcomes: Subsistence £91.32 This visit fulfilled four key aspects: Authorised by Waheed Nazir 1. A meeting with staff in the Greater Birmingham Brussels Office, including 1:1 meetings and planning for the February visit of Core City Leaders, MEPs and the BBC.

2. A meeting of the Eurocities Executive Committee (Officers) which prepares the agenda and papers for the subsequent meeting of Leaders and Mayors of the Executive Committee.

3. A meeting of the Eurocities EU Urban Agenda Working Group which is co- chaired by Birmingham. This Group oversees the policy input into the wider governance of the Urban Agenda overseen in partnership between Member States, European Parliament and European Commission.

4. A meeting of the Eurocities Cohesion Policy Working Group which is also co-chaired by Birmingham. This Group oversees Eurocities lobbying and policy input into the review of EU Cohesion Policy which is the policy that contains the key EU funding instruments such as ESF and ERDF. Greater Birmingham currently has €278m of these funds and this Group seeks to influence improvements in its management and implementation.

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DEPARTMENT DESTINATION DURATION PURPOSE OF VISIT TOTAL COST /REPRESENTATION

Strategic Services – 1 Genoa, Italy 29-31 January 2018 Existing EU Funding Project: ALL COSTS MET BY Officer To get involved in PURE COSMOS, a project which aims to exchange good EUROPEAN FUNDING practices on the role that public authorities can play in enhancing the Authorised by competitiveness of SMEs by improving the business climate and support in Angela Probert which they operate. Practical Outcomes: This Study Visit looked at how Italy uses a National Platform for use by all Local Authorities when dealing with payments from Citizens. This was interesting in that the UK has a mixture of payment systems at National, Regional and Local Levels and economies of scale would make it easier for UK to adopt a similar process.

There is a potential that this could be done using the WMCA as the main portal, linking a number of local authority payments together. Not only would this from a data perspective see an overall picture of the region, but this this would enable authorities to work together and upscale transactions making them cheaper and more efficient giving citizens value for money in times of austerity.

Birmingham is holding an import workshop in June to see how different platforms, methodology can work to reduce the overall administrative burden of the region and their interactions with the local authority. Policy and Programmes – Budapest, 6-8 February 2018 Existing EU Funding Project: ALL COSTS MET BY 1 Officer Hungary To link priorities of the Council Vision Priorities 2017 in particular “Jobs and EUROPEAN FUNDING Skills”, delivering on the sustainable driver of change. Authorised by Practical Outcomes: Waheed Nazir

 As Lead Partner, BCC chairs the projects’ Steering Committee; the partnership includes representatives from UK International Synergies, IVACE & Aidimme, Valencia Spain, Emilia-Romagna & Aster, Bologna, Italy and HOI & IFKA, Budapest, Hungary.

 The steering meeting discussed future tasks; deliverables achieved so far; and the current budgetary information. Decisions were made around Good Practices from different regions and the production of draft Action Plans which will influence each regions policy around the development of Industrial Symbiosis.

 The Interregional meeting entailed presentations on  Circular Economy Business models  Circular economy businesses in Hungary  Financial Instruments  Synergies with other European projects 5 Page 17 of 64

DEPARTMENT DESTINATION DURATION PURPOSE OF VISIT TOTAL COST /REPRESENTATION

Strategic Services – 2 Pavia, Italy 20-23 February 2018 Existing EU Funding Project: ALL COSTS MET BY Officers To attend a PULSE meeting, a partner project aimed to exploit the value of Big EUROPEAN FUNDING Data in local authorities. Birmingham is especially focused on the theme of Authorised by Type 2 Diabetes and mobilities linked to air quality. Angela Probert

Practical Outcomes:

 Review progress on Birmingham pilot, which is recruiting citizens to take part in PULSE focused on helping to increase participants’ physical activity and encourage healthier lifestyle to reduce the risk of diabetes.  Further development of the pilots looking at the recruitment protocols, focus groups, public health scenarios and ethics and privacy.  Further development of the PULSair app, which will collect information and data on participants’ health & wellbeing through questionnaires; wearables and open data  Evaluation of portable air quality sensors which will be used to collect additional data on particulates; NO2 from local neighbourhoods  Communications plan agreed to promote the opportunities of the project to key stakeholders

Children and Young People, Jakarta, Indonesia 24 February – To engage in a programme to establish international school links between Flights £1,088.68 (for 2 Education – 4 Officers 2 / 3 March 2018 Indonesia and the UK in the theme of Diversity and promote tolerance and Officers only) international collaboration among young people of different backgrounds. Authorised by Graeme Betts Practical Outcomes:

 An invitation to Birmingham schools to engage with our Focus on Indonesia programme (universal and targeted levels) has stimulated quite some interest, including the Catholic Primary Partnership.  Meeting with Cityserve colleagues was successful and we will follow this through with a request for chef training and hope to plan this into menus for exchange school meals in July and universally in September  Suggested date for teacher exchange from UK to Indonesia first mid July for introduction, partnership development and co-construction of shared curriculum resource  Contacts being made with Indonesian students at Birmingham University and we already have offers of speakers to go into our schools to capture interest so this will form part of the offer  Online platform for student collaboration to be developed based on the outcome of teacher exchange and curriculum content, themes to follow

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DEPARTMENT DESTINATION DURATION PURPOSE OF VISIT TOTAL COST /REPRESENTATION

Strategic Services – 1 Barcelona, Spain 26-28 February 2018 Existing EU Funding Project: ALL COSTS MET BY Officer To attend a PULSE meeting, a partner project aimed to exploit the value of Big EUROPEAN FUNDING Data in local authorities. Birmingham is especially focused on the theme of Authorised by Type 2 Diabetes and mobilities linked to air quality. Angela Probert

Practical Outcomes:

 Feedback on Birmingham’s development of citizen data driven activities linked to key projects of PULSE and City4Age  Recognition of work that is already being undertaken by Birmingham City Council in the development of citizen driven services to support predictive, preventative healthcare  Arranged an adult and social care workshop to showcase some of the emerging technologies through ECH Alliance on 4 April 2018 looking at smart technology enabled platforms - e.g. behaviour change models and technologies ( AI technology and a multi-channel communication, digital tools e.g. app, web.

European and International Lisbon, Portugal 6-9 March 2018 Existing EU Funding Project: ALL COSTS MET BY Affairs – 1 Officer Attend a partner meeting in Lisbon for the Interreg Europe Urban EUROPEAN FUNDING Manufacturing project. Authorised by Waheed Nazir Practical Outcomes:

 The partner meeting agreed a marketing strategy for the each city; agreed the financial position; agreed the timescales for the action plan; agreed the dates for the next policy meetings including Birmingham and discussed how to engage with local stakeholders more effectively.

 The policy meeting encompassed three study visits to: Fablab Lisboa; Crafts Market and Fabrica Moderna.

 The idea Birmingham brought back was to explore whether there is appetite to renovate a disused central location to develop a fab lab similar to the Lisbon example(where there is a range of equipment which can be used free of charge for prototyping). This could be enhanced by using the Community engagement programme provided at Fabrica Moderna whereby courses are put on for different local groups to address a particular need or issue e.g. to help young people overcome some psychological problems through creativity.

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DEPARTMENT DESTINATION DURATION PURPOSE OF VISIT TOTAL COST /REPRESENTATION

Councillor Ian Ward Cannes, France 12-16 March 2018 To attend MIPIM 2018 (European property exhibition) to promote the city’s ALL COSTS MET Economy – 2 Officers investment opportunities on the world stage as a competitive location in the BY ENTERPRISE ZONE European and International world marketplace for investment. FUNDING Affairs – 1 Officer Authorised by Practical Outcomes: Waheed Nazir

 Birmingham was a key part in the Midlands UK pavilion that welcomed 4,700 visitors on to the stand over the 4 days of MIPIM and contributed to the 50 on-stand events.The Birmingham city council team held 55 separate 1:1 meetings with investors, developer and funds over the 3 main working days of the conference discussing current or possible investment and development in to Birmingham housing and commercial/employment space

 The Birmingham city council team took part in 16 speaking engagements, showcasing the city to a wide range of new global investment partners. Birmingham was awarded fDi’s European Cities and Regions of the Future Award were it won the Best FDI Strategy for a Large City.

 The city council used the MIPIM 2018 conference, the largest property event in the world, as a backdrop to announce the development partner in the Peddimore site and the new purchasing partner of the Innovation Birmingham campus. The Leader of the city council met with the President and Mayor of Lyon and the Mayor of Grenoble to forward current sister city engagement activity.

Strategic Services – 1 Loule, Portugal 18-20 March 2018 Existing EU Funding Project: ALL COSTS MET BY Officer To attend the final meeting of Vital Cities where Urbact are satisfied that all EUROPEAN FUNDING plans have been produced and that each partner city has met their objectives. Authorised by Angela Probert Practical Outcomes:

 The event allowed us to present and BCC work around the skills and capacities of urban professionals to manage Local Groups and develop Integrated Action Plans.

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DEPARTMENT DESTINATION DURATION PURPOSE OF VISIT TOTAL COST /REPRESENTATION

Strategic Services – 1 Oslo, Norway 21-23 March 2018 Existing EU Funding Project: ALL COSTS MET BY Officer To represent BCC and present its sustainability project at the 2 day CEPPI EUROPEAN FUNDING Economy – 1 Officer Study Visit and Consortium Meeting in Oslo. Authorised by Practical Outcomes: Angela Probert /  The seminar provided the opportunity to connect, exchange and share Waheed Nazir knowledge and experience on implementing sustainable and innovative procurement.

 The CEPPI Project team is producing a “PPI Guide for Low Energy Cities” which will be launched shortly. This links to the Councils “drivers for change”, priorities and vision for the future (will be writing part of this report).

 The CEPPI meeting tied up the energy savings of the EU funded CEPPI work being carried out in the partner cities of Birmingham, Budapest, Castelló, Valencia and Wrocław.

 As a result of knowledge gained from the conference and CEPPI project, circular procurement and sustainable procurement is being added to BCC’s procurement strategy.

As a result of this meeting BCC was invited to join a further partnership of local authorities working towards the use of circular procurement. Councillor Lisa Trickett Geneva, Italy 26-27 March 2018 Existing EU Funding Project: ALL COSTS MET BY Birmingham is involved in two relevant EU funded projects on the subject of EUROPEAN FUNDING this Conference (TRIS – Transition Regions towards Industrial Symbiosis and Authorised by BASIS – Birmingham and Solihull Industrial Symbiosis). Councillor Ian Ward To attend a High-level Conference organised by the Unites Nations to explore how cities and nations have developed “Innovative partnership for sustainable Consumption and Production”. Practical Outcomes:  Birmingham sharing experience from 2002 to date in adopting a proactive industrial symbiosis approach to develop a strategy for sustainable economic development. Over the period 2002 to date, Bcc has developed TEEZ, Big City Plan, an Energy Park, the European Bioenergy Research Institute and hosted delegations from over 20 countries across the world.  Policy discussion of successful practices in circular production and consumption at a regional, national and city level.  The meeting was used as a platform to influence ERDF spend to support the circular economy.

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DEPARTMENT DESTINATION DURATION PURPOSE OF VISIT TOTAL COST /REPRESENTATION

European and International Bologna, Italy 27-29 March 2018 Existing EU Funding Project: ALL COSTS MET BY Affairs – 1 Officer To visit Bologna as part of the Transition Regions towards Industrial Symbiosis EUROPEAN FUNDING (TRIS) project where Birmingham is the lead partner. Authorised by Ian MacLeod Practical Outcomes:

 Broadened working partnership with International Synergies Limited – with whom we have a contractual and mutual aims working relationship on EU funded projects including TRIS and the ERDF funded BASIS project.

 Researched further practical ideas on Waste to Energy plants (re the Tyslely plant and the forthcoming main operating contract).

 Gain insight into working practices – SME assistance networks (using ERDF) and compare to BCC/local methods

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Total Cost of visits = £3,956.01 No of visits by Members = 6 No of visits by Officers = 14 No of visits at No Cost to the City = 11 Total cost of visits undertaken between

Date No of visits Cost 1 January 2018 – 31 March 2018 17 £3,956.01

Totals 17 £3,956.01

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Costings Info for the previous period, 2014-2017:

Date No of visits Cost 1 April 2017 – 30 June 2017 17 £13,788 1 July 2017 – 30 September 2017 7 £2,634 21 September 2017 – 22 £7,026.18 14 December 2017 Totals 46 £23,448.18

Date No of visits Cost 1 April 2016 – 30 June 2016 25 £16,989 12 £5,133 1 July – 30 September 2016 1 October – 30 December 2016 36 £9,112 1 January 2017 – 31 March 2017 24 £14,839 Totals 97 £46,073

Date No of visits Cost 1 April 2015 to 30 June 2015 36 £8,648 1 July – 30 September 2015 32 £18,740 1 October – 30 December 2015 42 £15,910 1 January 2016 - 31 March 2016 25 £16,687

Totals 135 £59,985

Visits summary 2014/2015 Date No of visits Cost 1 April 2014 to 30 June 2014 28 £21,966 1 July – 30 September 2014 16 £7,833 1 October – 30 December 2014 39 £14,659 1 January 2015 to 31 March 2015 21 £9,540 Totals 104 £53,998

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REGISTRY OF INTERNATIONAL INWARD DELEGATIONS - COUNCIL BUSINESS MANAGEMENT COMMITTEE - 8 MAY 2018 APPENDIX B

Date Delegation Country Purpose/Outcome Nos. Department 26 January 2018 Consul General of Chicago USA Visit from Chicago Consul General - courtesy call as new 1 incumbent to Lord Mayor and Leader of the Council European and International Affairs 9 February 2018 Lieutenant Governor of Ontario Canada Courtesy call with the Lord Mayor. 1 European and International Affairs 14 February 2018 Professor Chun Korea Learners from Kyungwoon University in Lorea attended an 1 Professor BAES - Brasshouse English Englishas a Foreign Language course at Brasshouse Languages, Professor Chun visited to confirm eveything had gone well with the course and to explore future partnerships. Azerbaijan State Academy of Physical Azerbaijan Visit NIA and Council House 10 Sport, Events and Parks 20-21 February 2018 Education and Sport 21 February 2018 Kurt Stroscher Germany Frankfurt Christmas Market SAG Meeting 2 Sport, Events and Parks 28 February to Nanjing China To attend the VIP and Observer Programme for the World 11 4 March 2018 Indoor Athletics Championships European and International Affairs 6 March 2018 Queensland Australia Visit from Linda Apelt, Agent General for Queensland to UK in 1 advance of the Lord Mayor's visit to the Gold Coast for the Commonwealth Games European and International Affairs 22 March 2018 Familiarisation Trip organised by Various including, This is a marketing / promotional event to establish 16 agents BAES - Brasshouse English English UK Central. Spain, Korea, relationships with agents who place learners in UK language Taiwan, schools. Bulgaria,Turkey,Italy, Russiabelarus

Total 43

Page 25 of 64 1

Page 26 of 64 BIRMINGHAM CITY COUNCIL PUBLIC REPORT

Report to: COUNCIL BUSINESS MANAGEMENT COMMITTEE Report of: CITY SOLICITOR Date of Meeting: 8 MAY 2018 Subject: CITY COUNCIL POLICY FRAMEWORK Wards affected: N/A

1. Purpose of report: 1.1 To consider amendments to the Policy Framework (i.e. the plans or strategies to be approved by the Full Council) following a request from a member of the Council

2. Decision(s) recommended: 2.1 That the Council’s Business Management Committee agrees amendments to the Policy Framework (i.e. the plans or strategies to be approved by the Full Council):  To specify those policies/plans/strategies required by law to be approved by Full Council;  Either To agree a list of the plans to be named in the Constitution;  Or To agree the following set of principles by which CBM will determine inclusion on Full Council agenda as a matter of local choice: o The new or amended policy/plan/strategy is significant in terms of its effect on communities living or working across all wards; o The new or amended policy/plan/strategy commits the Council to significant expenditure over and above that already in the budget or over a long period of time; o The new or amended policy/plan/strategy is significant in terms of its effect on the council’s priorities; o The new or amended policy/plan/strategy has regional or national significance.

Contact Officer: Emma Williamson, Head of Scrutiny Services Telephone no/e-mail address: 0121 464 6870 [email protected]

3. Relevant background/chronology of key events 3.1 The Constitution states that the “Full Council's primary role is to consider and approve the Council's Policy Framework and Annual Budget.” The Policy Framework sets out those plans or strategies to be approved by the Full Council as set out below or as required by legislation.

3.2 These plans set the framework within which the Executive and the Regulatory Committees operate. It encompasses statutory requirements but can also include discretionary elements where the subject is of major significance to the city or reflects matters of principle where Council has historically adopted a firm position regardless of the changing membership of Council.

3.3 Cabinet considers a draft of these plans, which are then presented to the Full Council for approval. Overview and Scrutiny Committees must also have an input or opportunity to comment on the plans prior to their finalisation and presentation to Full Council.

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3.4 The Policy Framework currently includes:  Adult Learning Plan  Birmingham Cultural Strategy  Community Safety Strategy  Financial Plan  Development Plan for Birmingham  Heritage Strategy  Housing Strategy / Homelessness Strategy  Local Development Framework Plans  Pay Policy  Statement of Licensing Policy under the Licensing Act 2003  West Midlands Local Transport Plan.

3.5 The list above is now out of date and in November 2017, CBM considered the Policy Framework (i.e. the plans or strategies to be approved by the Full Council) and officers were asked to carry out further work and bring forward a proposed list of plans and strategies that could usefully be included within the policy framework; and key principles / parameters that should govern inclusion.

3.6 Appendix 1 sets out the policy framework plans considered by core city and West Midlands Councils. This shows a wider mix of strategies and plans being considered by other authorities.

3.7 Proposals for how these plans should be managed in Birmingham, to increase visibility and transparency, are set out below.

1. Statutory Plans 3.8 There are some strategies and plans that are required by law to be approved or adopted by the Full City Council. These are: a) Annual Library Plan* b) Community Strategy* c) Youth Justice Plan* d) Statement of Licensing Policy under the Licensing Act 2003^ e) Plans and strategies which together comprise the Development Plan f) West Midlands Local Transport Plan g) Budget and Pay Policy *Schedule 3 of the Local Authorities (Functions and Responsibilities) (England) Regulations 2000 ^Section 5 and 7 of the Licensing Act 2003 together with the Home Office guidance “Revised Guidance under section 182 of the Licensing Act 2003”

3.9 It is proposed that these are listed in the Constitution and amended in line with any future changes in legislation.

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2. Other plans and strategies to be determined by Council Business Management Committee 3.10 In addition to this, other authorities choose to reserve plans to Full Council as a matter of local choice. There are two ways to approach this: the approach taken previously has been to agree the plans to be named in the Constitution. Currently that list could include (excluding those already named above):  Cohesion Strategy  Cultural Strategy  Economic plans including  Flood Risk Management Strategy  Heritage Strategy  Housing Strategy / Homelessness Strategy  Waste Strategy  City of Sanctuary

3.11 As these are likely to change over time, as some plans end or new ones are created, a more flexible approach might be to agree key principles or parameters that should govern inclusion, with the final decision reserved to CBM.

3.12 The guiding principles would be that Full Council should consider a plan where:  The new or amended policy/plan/strategy is significant in terms of its effect on communities living or working across all wards;  The new or amended policy/plan/strategy commits the Council to significant expenditure over and above that already in the budget or over a long period of time;  The new or amended policy/plan/strategy is significant in terms of its effect on the council’s priorities;  The new or amended policy/plan/strategy has regional or national significance.

3.13 Any proposal to consider a policy/plan/strategy at Full Council would be agreed by CBM. Any councillor would be able to make a proposal to CBM. Whether a policy/plan/strategy is to be considered at City Council would have to be determined well in advance, to allow time for that additional step.

Signature:

Chief Officer: KATE CHARLTON, CITY SOLICITOR

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Page 30 of 64

BIRMINGHAM CITY COUNCIL PUBLIC REPORT

Report to: COUNCIL BUSINESS MANAGEMENT COMMITTEE Report of: CITY SOLICITOR Date of Meeting: 8 MAY 2018

Subject: PROPORTIONALITY

Wards affected: All

1. Purpose of report:

1.1 To remind the Committee of the requirements and application of the proportionality provisions of the Local Government and Housing Act 1989.

1.2 To assist the Committee in applying those provisions to the membership of various bodies which are due to be appointed at the Annual Council Meeting on Tuesday, 22 May 2018.

2. Decision(s) recommended:

2.1 That the report be noted.

Contact Officer: Phil Wright Telephone no 675 0216 E-mail address: [email protected]

Signature:

Chief Officer: ……………………………………………………………………….

List of background documents:

Nil

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3. Background

The Committee is reminded of the Requirements of the 1989 Act as follows-

1. The Local Government and Housing Act 1989 requires the City Council to review the representation of Party Groups on committees at every Annual Council Meeting and to keep it under review to ensure proportionality through the year. In the same way, each committee is then under a similar duty to consider and keep under review the representation of Party groups on any sub-committees which it appoints.

2. The Council must determine the allocation of seats on committees to the various Party Groups so as to give effect as far as reasonably practicable to the following proportionality principles which are contained in the 1989 Act –

(a) not all seats on a committee are allocated to one Group;

(b) the Group with an overall majority on the City Council as a whole has a majority of seats on each committee;

(c) subject to (a) and (b) above, the aggregate number of seats on all committees allocated to a Group is in proportion to that Group’s representation on the City Council as a whole (aggregate proportionality); and

(d) subject to (a), (b) and (c) above, the number of seats on each individual committee allocated to a Group is in proportion to that Group’s representation on the City Council as a whole.

3. Once the allocation of seats has been determined, the Council must appoint members to Committees as nominated by each Party Group.

4. If there are members of the City Council who are not members of any Party Group, the application of the proportionality principles will result in there being some committee seats left over after all the allocations to Groups have been made. These remaining seats must be allocated to the members who are not members of any Party Group. However it is up to the Council to decide which seats should be occupied by which of these members. In other words, there is no equivalent to the nomination procedure which applies to seats allocated to a Group.

5. These principles also apply to the appointment of sub-committees except that committees are not required to have regard to the aggregate number of seats on all the sub-committees which they appoint.

6. Under the Council’s current Constitution, the only bodies or appointments to which the proportionality provisions apply are –

 the Overview and Scrutiny Committees;  the Regulatory Committees (Planning, Licensing and Public Protection);  the Council Business Management Committee;  the Trusts and Charities Committee  the Audit Committee;  City Council Members on the Standards Committee;  Sub-Committees appointed by any of the above; and  The Council’s appointments to the West Midlands Fire and Rescue Authority (10 members).

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7. Council may agree not to apply proportionality principles in respect of a particular body provided that notice of such a proposal is given in the papers for the relevant meeting and no member votes against the proposal.

9. For the current Municipal Year (2017/18), the Council opted out of proportionality in respect of the Council Business Management Committee. For 2018/2019 it is suggested that the Council Business Management Committee continues to be excluded from proportionality.

4. Arrangements for 2018/2019

The Appendix tabled with this report shows the number of seats that need to be allocated to each Party Group, on bodies with between 3 and 30 seats, in order to reflect the strength of each Party Group on the Council as a whole.

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Page 34 of 64

BIRMINGHAM CITY COUNCIL PUBLIC REPORT

Report to: COUNCIL BUSINESS MANAGEMENT COMMITTEE Report of: CITY SOLICITOR Date of Decision: 8 MAY 2018

SUBJECT: CITY COUNCIL APPOINTMENTS

Wards affected: All

1. Purpose of report:

1.1 To recommend to City Council appointments to committees, outside bodies and other offices.

1.2 Current bodies and membership appointed by City Council are detailed in the Appendix A to the report.

1.3 Proposed bodies to be appointed by City Council are set out in Appendix B to the report. (To be circulated at the meeting)

2. Decision(s) recommended:

2.1 That nominations be submitted to the next meeting of City Council of representatives to serve on the bodies detailed in Appendix B to the report.

Contact Officer: Phil Wright

Telephone No: 0121 675 0216 E-mail address: [email protected]

Signature:

Chief Officer(s): ……………………………………………………………

Dated: ……………………………………………………………

List of Background Documents used to compile this Report:

Nil

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3. Relevant background/chronology of key events:

3.1 The Committee is recommended to include appointments in the Summons to the next City Council meeting.

3.3 The proportionality provisions of the Local Government and Housing Act 1989 only apply to Committees and Sub-Committees of the Council however Council appointments to outside bodies have also usually been based on proportionality. Where there is only one appointment to be made, this has usually been taken by the largest political group on the Council.

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APPENDIX A

CITY COUNCIL APPOINTMENTS 2017/18

In accordance with aggregate proportionality requirements based on 111 seats, the following gains and losses that need to be reflected in the composition of Committees: ie

Labour = + 1 seat Conservative = - 1 seat Liberal Dem = - 1 seat Others = + 1 seat

Committees will have regard to aggregate number of seats on all the Sub- Committees which they appoint.

1. APPOINTMENT OF MEMBERS TO SERVE ON OVERVIEW AND SCRUTINY COMMITTEES UNTIL THE ANNUAL MEETING OF THE COUNCIL IN MAY 2018

(A) CORPORATE RESOURCES AND GOVERNANCE OVERVIEW AND SCRUTINY COMMITTEE (Must comply with proportionality requirements) 12 Members

Labour (8) Conservative (3) Liberal Democrat (1)

Cllr Muhammad Afzal Cllr Meirion Jenkins Cllr Paul Tilsley Cllr Mohammed Aikhlaq Cllr Randal Brew Cllr Changese Khan Cllr Ewan Mackey Cllr Yvonne Mosquito Cllr Liz Clements Cllr Sybil Spence Cllr Rob Pocock Cllr Waseem Zaffar

Councillor Mohammed Aikhlaq as Chair

(B) ECONOMY, SKILLS AND TRANSPORT OVERVIEW AND SCRUTINY COMMITTEE (Must comply with proportionality requirements) 12 Members

Labour (8) Conservative (3) Liberal Democrat (1)

Cllr Sir Albert Bore Cllr David Barrie Cllr Zaker Choudhry Cllr Liz Clements Cllr Timothy Huxtable Cllr Phil Davis Cllr Ken Wood Cllr Mahmood Hussain Cllr Zafar Iqbal Cllr Ziaul Islam Cllr Josh Jones Cllr John O’Shea Councillor Zafar Iqbal as Chair

23052017 – Appointments 2017-2018 Appx - names 1 Page 37 of 64

(C) SCHOOLS, CHILDREN AND FAMILIES OVERVIEW AND SCRUTINY COMMITTEE (Must comply with proportionality requirements) 12 Members

Labour (8) Conservative (3) Liberal Democrat (1)

Cllr Susan Barnett Cllr Matt Bennett Cllr Sue Anderson Cllr Kate Booth Cllr Debbie Clancy Cllr Barry Bowles Cllr Alex Yip Cllr Shabrana Hussain Cllr Julie Johnson Cllr Mike Sharpe Cllr Chauhdry Rashid Cllr Martin Straker Welds

Other Voting Members (4) 1 Church of England diocese representative – 1 Roman Catholic diocese representative – 2 Parent Governor Representatives –

Councillor Susan Barnett as Chair

(D) HEALTH AND SOCIAL CARE OVERVIEW AND SCRUTINY COMMITTEE (Must comply with proportionality requirements) 12 Members

Labour (8) Conservative (3) Liberal Democrat (1)

Cllr Uzma Ahmed Cllr Deirdre Alden Cllr Sue Anderson Cllr Mick Brown Cllr Andrew Hardie Cllr John Cotton Cllr Simon Jevon Cllr Jayne Francis Cllr Kath Hartley Cllr Karen McCarthy Cllr Rob Pocock Cllr Sharon Thompson

Councillor John Cotton as Chair

23052017 – Appointments 2017-2018 Appx - names 2 Page 38 of 64 (E) HOUSING AND HOMES OVERVIEW AND SCRUTINY COMMITTEE (Must comply with proportionality requirements) 12 Members

Labour (8) Conservative (3) Liberal Democrat (1)

Cllr Gurdial Singh Atwal Cllr Gary Sambrook Cllr Roger Harmer Cllr Andy Cartwright Cllr Ron Storer Cllr Matthew Gregson Cllr Margaret Waddington Cllr Penny Holbrook Cllr Des Hughes Cllr Mohammed Idrees Cllr Mary Locke Cllr Victoria Quinn

Councillor Victoria Quinn as Chair

2. APPOINTMENT OF MEMBERS TO SERVE ON THE REGULATORY COMMITTEES UNTIL THE ANNUAL MEETING OF THE COUNCIL IN MAY 2018

(A) PLANNING COMMITTEE (Must comply with proportionality requirements) 15 Members

Labour (10) Conservative (4) Liberal Democrat (1)

Cllr Tahir Ali Cllr Bob Beauchamp Cllr Carol Jones Cllr Mohammed Azim Cllr Maureen Cornish Cllr Steve Booton Cllr Peter Douglas Osborn Cllr Mohammed Fazal Cllr Gareth Moore Cllr Barry Henley Cllr Kerry Jenkins Cllr Keith Linnecor Cllr Mike Sharpe Cllr Martin Straker Welds Cllr Fiona Williams

Councillor Mike Sharpe as Chair

23052017 – Appointments 2017-2018 Appx - names 3 Page 39 of 64 (B) LICENSING AND PUBLIC PROTECTION COMMITTEE (Must comply with proportionality requirements) 15 Members (The Conservative and Liberal Democrat Groups have given up one seat each which have been allocated to the Labour Group and the Independent Member)

Labour (11) Conservative (3) Liberal Independent (1) Democrat (0)

Cllr Nawaz Ali Cllr Bob Beauchamp - Cllr Ian Cruise Cllr Alex Buchanan Cllr Des Flood Cllr Liz Clements Cllr Rob Sealey Cllr Lynda Clinton Cllr Basharat Dad Cllr Barbara Dring Cllr Carole Griffiths Cllr Nagina Kauser Cllr Changese Khan Cllr Chaman Lal Cllr Mike Leddy

Councillor Barbara Dring as Chair

(B1) LICENSING SUB-COMMITTEE A (Must comply with proportionality requirements) 3 Members

Labour (2) Conservative (1) Liberal Democrat (0)

Cllr Barbara Dring Cllr Bob Beauchamp Cllr Nagina Kauser

Councillor Barbara Dring as Chair

(B2) LICENSING SUB-COMMITTEE B (Must comply with proportionality requirements) 3 Members

Labour (2) Conservative (1) Liberal Democrat (0)

Cllr Nawaz Ali Cllr Des Flood Cllr Lynda Clinton

Councillor Lynda Clinton as Chair

23052017 – Appointments 2017-2018 Appx - names 4 Page 40 of 64 (B3) LICENSING SUB-COMMITTEE C (Must comply with proportionality requirements) 3 Members (1 seat given up by Conservative Group to the Independent Member)

Labour (2) Conservative (0) Independent (1)

Cllr Alex Buchanan Cllr Ian Cruise Cllr Mike Leddy

Councillor Alex Buchanan as Chair

3. APPOINTMENT OF MEMBERS TO SERVE ON THE COUNCIL BUSINESS MANAGEMENT COMMITTEE UNTIL THE ANNUAL MEETING OF THE COUNCIL IN MAY 2018 (Outside of proportionality requirements) 8 Members – Labour Group Leader, Deputy Leader & Group Secretary Conservative Group Leader & Group Secretary Liberal Democrat Group Leader or Group Secretary 2 Labour

Labour (5) Conservative (2) Liberal Democrat (1)

Cllr Brigid Jones Cllr Robert Alden Cllr Mike Ward Cllr Diane Donaldson Cllr Gareth Moore Cllr Mohammed Idrees Cllr Yvonne Mosquito Cllr Ian Ward

Leader of the Council as Chair

4. APPOINTMENT OF MEMBERS TO SERVE ON THE AUDIT COMMITTEE UNTIL THE ANNUAL MEETING OF THE COUNCIL IN MAY 2018 (Must comply with proportionality requirements) 8 Members

Labour (5) Conservative (2) Liberal Democrat (1)

Cllr Mariam Khan Cllr Meirion Jenkins Cllr Paul Tilsley Cllr Claire Spencer Cllr Fergus Robinson Cllr Hendrina Quinnen Cllr Carl Rice Cllr Shafique Shah

Councillor Mariam Khan as Chair

23052017 – Appointments 2017-2018 Appx - names 5 Page 41 of 64 5. APPOINTMENT OF MEMBERS TO SERVE ON THE TRUSTS AND CHARITIES COMMITTEE UNTIL THE ANNUAL MEETING OF THE COUNCIL IN MAY 2018 (Must comply with proportionality requirements) 8 Members

Labour (5) Conservative (2) Liberal Democrat (1)

Cllr Diane Donaldson Cllr John Alden Cllr Paul Tilsley Cllr Mick Finnegan Cllr David Pears Cllr Jayne Francis Cllr James McKay Cllr Habib Rehman

Councillor Habib Rehman as Chair

6. APPOINTMENT OF MEMBERS TO SERVE ON THE STANDARDS COMMITTEE UNTIL THE ANNUAL MEETING OF THE COUNCIL IN MAY 2018 (City Councillor appointments to comply with proportionality requirements) 5 Members

Labour (3) Conservative (1) Liberal Democrat (1)

Cllr Mahmood Hussain Cllr Deirdre Alden Vacancy Cllr Mike Sharpe Cllr Shafique Shah

4 independent voting members:

Philip Richardson Peter Wiseman Steven Jonas Professor Stephen Shute

1 member representing the New Frankley in Birmingham Parish Council and 1 member representing the Sutton Coldfield Parish Council (Parish member must be present when matters relating to the Parish Council or its Members are being considered): New Frankley in Birmingham Parish Councillor Cllr Ian Bruckshaw Sutton Coldfield Parish Councillor Cllr Derrick Griffin

Philip Richardson and Peter Wiseman as joint Chairmen (independent)

The quorum is 3 and must include at least one independent member and one Parish Council member if matters relating to the Parish are to be discussed.

23052017 – Appointments 2017-2018 Appx - names 6 Page 42 of 64 7. ANNUAL APPOINTMENTS TO OUTSIDE BODIES UNTIL THE ANNUAL MEETING OF THE COUNCIL IN MAY 2018

(A) Local Government Association – General Assembly (4 Councillors to exercise 17 votes in accordance with proportionality)

Labour Group Members 11 votes Conservative Group Member 4 votes Liberal Democrat Group Member 2 votes

Cllr John Clancy (Lab) Cllr Ian Ward (Lab) Cllr Robert Alden (Con) Cllr Roger Harmer (Lib Dem)

(B) West Midlands Fire and Rescue Authority (10 Councillors appointments must comply with proportionality requirements)

Labour (7) Conservative (2) Liberal Democrat (1)

Cllr Gurdial Singh Atwal Cllr David Barrie Cllr Neil Eustace Cllr Kate Booth Cllr Rob Sealey Cllr Andy Cartwright Cllr Lynda Clinton Cllr Mohammed Idrees Cllr Sybil Spence Cllr Fiona Williams

Cllr Mohammed Idrees as Lead Member

(C) Transport Delivery Committee (7 Councillors appointments must comply with proportionality requirements)

Labour (5) Conservative (2)

Cllr Phil Davis Cllr Robert Alden Cllr Mohammed Fazal Cllr Timothy Huxtable Cllr Kath Hartley Cllr Chaman Lal Cllr Keith Linnecor

Cllr Phil Davis as Lead Member

23052017 – Appointments 2017-2018 Appx - names 7 Page 43 of 64 (D) West Midlands Police and Crime Panel

To appoint one Labour member and a named substitute to serve on West Midlands Police and Crime Panel.

Member Substitute

Cllr John O’Shea (Labour) Cllr Carole Griffiths (Lab)

Birmingham to nominate to West Midlands Joint Committee 1 Labour representative and 1 Conservative representative to serve on West Midlands Police and Crime Panel, along with a named substitute for each.

Member Substitute

Cllr Jayne Francis (Lab) Cllr Mick Brown (Lab) Cllr Peter Douglas Osborn (Con) Cllr David Barrie (Con)

(E) West Midlands Joint Committee

Leader of the Council - Voting Member Deputy Leader of the Council - Substitute Voting Member Leader of the Main Opposition Group - Observer Member:

(F) Departmental Consultative Committees

Chairmen of Departmental Consultative Committees:

Economy Directorate Cllr Alex Buchanan People Directorate Cllr Karen McCarthy Place Directorate Cllr Zafar Iqbal

(G) Association of Councillors

The appointment is for a 3 year period of office ie May 2017 to May 2020 and the person appointed must be a Member of the Council.

Councillor Diane Donaldson

(H) Joint Scrutiny Committee for the Supervisory Board of the Greater Birmingham and Solihull Local Enterprise Partnership

Appoint one member of Authority and a substitute Member

Councillor John O’Shea and Councillor Zafar Iqbal (Substitute)

23052017 – Appointments 2017-2018 Appx - names 8 Page 44 of 64 (I) West Midlands Combined Authority

The following appointments need to be made

WMCA Board

Member Substitute

Cllr John Clancy Cllr Brett O’Reilly Cllr Ian Ward Cllr Stewart Stacey

WMCA Overview and Scrutiny Committee

Member Substitute

Cllr Claire Spencer Cllr Zafar Iqbal Cllr Yvonne Mosquito Cllr John O’Shea Cllr Peter Douglas Osborn Cllr Gareth Moore

WMCA Audit Committee

Member Substitute

Cllr Mariam Khan Cllr Carl Rice

(J) WM Growth Company - Board of Directors

At Cabinet on 21 March 2017 Marketing Birmingham Company was transferred into a Combined Authority Company. The Leader will be the Council’s nomination.

(K) ITA

Cllr John Clancy and Cllr Stewart Stacey (Substitute).

(L) Annual Appointments to Other Bodies (Historically, proportionality has been applied to positions requiring two or more members, although it does not need to be applied to such appointments).

Body Representative

(a) Interim Standing Advisory Cllr Gurdial Singh Atwal (Lab) Council on Religious Cllr Phil Davis (Lab) Education – Cllr Barry Henley (Lab) 8 Representatives Cllr Chauhdry Rashid (Lab) Cllr Fiona Williams (Lab) Mr Guy Hordern (Con) (To comply with proportionality - Cllr Debbie Clancy (Con) 5 Lab; 2 Con; 1 Lib Dem) Mr Blair Kesseler (Lib Dem)

Cllr Barry Henley as Chair

23052017 – Appointments 2017-2018 Appx - names 9 Page 45 of 64

(b) Employee Consultative Cllr Barry Bowles (Lab) Forum (Education) Cllr Brigid Jones (Lab) 8 Councillors Cllr Chauhdry Rashid (Lab) Cllr Valerie Seabright (Lab) Cllr Martin Straker Welds (Lab) (To comply with proportionality - Cllr Des Flood (Con) 5 Lab; 2 Con; 1 Lib Dem) Cllr Debbie Clancy (Con) Cllr Morriam Jan (Lib Dem)

(c) City Housing Liaison Board 3 Councillors plus 1 Lab Cllr Peter Griffiths (Lab) alternate Cllr Josh Jones (Lab) alt 1 Lab; 1 Con; 1 Lib Dem Cllr John Lines (Con) Cllr Zaker Choudhry (Lib Dem)

23052017 – Appointments 2017-2018 Appx - names 10 Page 46 of 64

BIRMINGHAM CITY COUNCIL

PUBLIC REPORT

Report to: COUNCIL BUSINESS MANAGEMENT COMMITTEE Report of: City Solicitor Date of Decision: 8 May 2018

SUBJECT: APPOINTMENT TO THE ROLL OF HONORARY ALDERMEN

Wards affected: All

1. Purpose of report:

1.1 To propose the appointment of former Councillors Susan Mary Anderson, Susan Barnett, Anthony Paul Kennedy, Ansar Ali Khan, Karen Trench, Dorothea Anne Underwood and Margaret Waddington to the Roll of Honorary Aldermen.

1.2 To recommend that this be considered at a special meeting of the Council to be held at 1555 hours on Tuesday 22 May 2018.

2. Decision(s) recommended:

2.1 That the City Council be recommended to admit former Susan Mary Anderson, Susan Barnett, Anthony Paul Kennedy, Ansar Ali Khan, Karen Trench, Dorothea Anne Underwood and Margaret Waddington to the Roll of Honorary Aldermen at a special meeting of the Council to be held at 1555 hours on Tuesday 22 May 2018.

Contact Officer: Phil Wright

Telephone No: 0121 675 0216 E-mail address: [email protected]

Signature:

Chief Officer(s): ……………………………………………………………

Dated: ……………………………………………………………

List of Background Documents used to compile this Report:

Nil

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3. Relevant background/chronology of key events:

3.1 Section 249 (i) of the Local Government Act 1972 allows a Council to confer the title of Honorary Alderman on former Councillors who have, in the opinion of the Council, rendered eminent services to the Council as past members of that Council. This requires a resolution passed by not less than two thirds of the members voting on it at a meeting of the Council specially convened for the purpose.

3.2 The City Council has instituted a Roll of Honorary Aldermen to which are admitted former Aldermen or Councillors of the City, the former City of Birmingham or the former borough of Sutton Coldfield who have

a) rendered a minimum of 15 years service as a member of any of these Councils or b) served for at least 12 years as a member of any of these Councils and given particularly notable service.

Broken service is aggregated.

3.3 The following members of the Council did not seek re-election at the Local Government elections on 3 May 2018 and are eligible for consideration for admission to the Roll of Honorary Aldermen of the Council.

Susan Mary Anderson – Served on the City Council from May 1980 to May 1982 and May 1990 to May 2018, a total of 30 years. She was Lord Mayor 1998 to 1999, Deputy Lord Mayor 1999 to 2000, Deputy Leader of the Liberal Democratic Group 2001-2004, Chair of the Social Care Overview and Scrutiny Committee 2003 to 2004, Cabinet Member for Social Care and Health 2004 to 2006, Cabinet Member for Adults and Communities 2006 to 2012, Executive Member for Local Services Yardley 2012 to 2015 and Executive Member for Yardley District 2012 to 2015.

Susan Barnett – Served on the Council from May 2002 to May 2007 and May 2011 to May 2018, a total of 12 years. She was Chairman of the Health and Social Care Overview and Scrutiny Committee from 2012 to 2015, Joint Chairman of the Joint Health (Birmingham and Sandwell) Overview and Scrutiny Committee from 2012 to 2015, Joint Chairman of the Joint Health (Birmingham and Solihull) Overview and Scrutiny Committee from 2012 to 2015, Chairman of the Education and Vulnerable Children Overview and Scrutiny Committee from 2015 to 2016 and Chairman of the Schools, Children and Families Overview and Scrutiny Committee from 2016 to 2018.

Anthony Paul Kennedy – Served on the City Council from April 1993 to May 1994, July 1997 to June 2004 and May 2011 to May 2018, a total of 15 years. He was Chair of the Education and Arts Overview and Scrutiny Committee from 2002 to 2003, Executive Member for Hall Green District 2015 to 2016 and an Assistant Leader 2016 to 2018.

Ansar Ali Khan – Served on the City Council from May 2002 to May 2018, a total of 16 years. He was Chairman of the Hodge Hill Constituency Committee from 2006 to 2012, Executive Member for Local Services Hodge Hill 2012 to 2015, Executive Member for Hodge Hill District 2015 to 2016 and an Assistant Leader 2016 to 2018.

Karen Trench – Served on the City Council from June 2004 to May 2018, a total of 13 years and 11 months. She was Chairman of the Children and Education Overview and Scrutiny Committee from 2011 to 2012, Chairman of the Transportation and Street Services Overview and Scrutiny Committee from 2009 to 2010 and Vice-Chairman of the Vulnerable Children Overview and Scrutiny Committee from 2011 to 2012.

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Dorothea Anne Underwood – Served on the City Council from May 1982 to May 2018, a total of 36 years. She was Lord Mayor 2017 to 2018, Chairman of the Education Staffing Sub-Committee from 2006 to 2011, Chairman of the Sutton Coldfield Constituency Committee from 2009 to 2010 and 2011 to 2012, Vice-Chairman of the Co- ordinating Overview and Scrutiny Committee from 2011 to 2012, and Chairman of the Vulnerable Children Overview and Scrutiny Committee from 2011 to 2012, Chair of the Sutton Coldfield District Committee from 2016 to 2017, Deputy Chair of the Corporate Resources and Governance Overview and Scrutiny Committee from 2016 to 2017, Leader of the Conservative Group from 1995 to 1997 and Conservative Group Secretary from 2010 to 2012..

Margaret Waddington – Served on the City Council from June 2004 to May 2018, a total of 13 years and 11 months. She was Vice-Chairman of the Public Protection Committee from 2011 to 2012 and Chairman of the Sutton Coldfield District Committee 2017 to 2018

3.4 Councillor Stewart Stacey also did not seek re-election at the Local Government elections on 3 May 2018 and would be eligible but is not included in the above list as he already is an Honorary Alderman.

3.5 To admit Honorary Aldermen, it is necessary to summon a special meeting of the Council to pass the appropriate resolution. The Lord Mayor will be requested to call such a meeting at 1555 hours on Tuesday 22 May 2018 (immediately before the Annual General Meeting of the Council).

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Page 50 of 64 BIRMINGHAM CITY COUNCIL PUBLIC REPORT

Report to: COUNCIL BUSINESS MANAGEMENT COMMITTEE Report of: CITY SOLICITOR Date of Decision: 8 MAY 2018

SUBJECT: REQUEST FOR THE USE OF THE COAT OF ARMS

Wards affected: All

1. Purpose of report:

1.1 To consider an application for the use of the Coat of Arms by youngsters from Blankenfelde-Mahlow who will visit Birmingham between 25 and 30 May on an intercultural exchange.

2. Decision(s) recommended:

2.1 The Committee is asked to determine the application.

Contact Officer: Phil Wright

Telephone No: 0121 675 0216 E-mail address: [email protected]

Signature:

Chief Officer(s):

Dated:

List of Background Documents used to compile this Report:

Email from Reni Hein from the Local Community in Blankenfelde-Mahlow, Germany .

List of Appendices:

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Appendix - design of the T-shirts

3. Relevant background/chronology of key events:

Request for the Use of the Coat of Arms by Reni Hein

3.1 A request has been received from Reni Hein. The full request is set out below:-

“As part of an intercultural exchange, youngsters from Blankenfelde-Mahlow will visit Birmingham in May. We would like to print a t-shirt and use the coat of arms of Birmingham. I Need the permission to use the coat of arms.”

BACKGROUND IN RESPECT OF THE USE OF THE BIRMINGHAM COAT OF ARMS

3.3 Section 73 of the West Midlands County Council Act 1980 provides that –

“If any person without the consent of the local authority uses in connection with any trade, business, calling or profession any part of the armorial bearings of that authority, or any emblem or device closely resembling any such part, in a manner calculated to lead to the belief that he displays the part, emblem or device with the approval of that local authority, he may at the suit of the local authority be restrained by an injunction from continuing to use that part, emblem or device.”

3.4 The Coat of Arms is a dignity granted by Royal Charter and, as such, is not a property right. The Council cannot therefore license or authorise its use (by others) as such. All that the Council can do is to indicate whether it has any objection to its use. If the Council has no objection, then it would be safe to assume that it will not seek to restrain the use by way of an injunction.

3.5 The Committee’s normal practice has been to indicate that the Council would object to the use of the Coat of Arms except on materials sponsored or produced by, or closely associated with, the Council or in other special circumstances.

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Page 54 of 64

BIRMINGHAM CITY COUNCIL

PUBLIC REPORT

Report to: COUNCIL BUSINESS MANAGEMENT COMMITTEE Report of: City Solicitor Date of Meeting: 8 May 2018 Subject: Installation of Speed Cameras and Crash Barriers on Belgrave Middleway Petition Wards affected: Balsall Heath West and Bordesley and Highgate

1. Purpose of report:

1.1 To advise the Committee of a petition requesting the installation of speed cameras and crash barrier on the Belgrave Middleway underpass that has achieved the threshold of 5,000 signatures that allows it to be submitted to this Committee for consideration.

1.2 To seek the view of the Committee as to whether it determines that the petition is relevant to either City Council or an Overview and Scrutiny Committee and should be debated

2. Decision(s) recommended:

2.1 That the report be noted;

2.2 That, the Committee determines whether the petition should be debated or not and if so, whether that should be at City Council or by an Overview and Scrutiny Committee.

Contact Officer: Phil Wright Council Team Leader Telephone no: 675 0216 E-mail address: [email protected]

Signature:

Chief Officer: ……………………………………………………………………….

List of background documents:

Petition handed to the Leader.

08052018 Ladywood Middleway petition Page 55 of 64 Page No 1

Background

Prior to the Meeting of City Council on 27 February 2018 the Leader was handed a petition requesting the installation of speed cameras and crash barrier on the Belgrave Middleway underpass. The petition follows a fatal accident in the underpass in December 2017. It is in the form of a list of names from an external e-petition site. In accordance with the Constitution the Leader chose to submit the petition to the Chief Executive in advance of the Council meeting. Following verification, the petition was found to contain 8,717 valid signatures from Birmingham residents; as a large number of the signatures on the e- petition were from outside Birmingham, these were not valid.

The wording of the petition is as follows:-

“Greetings,

We petition you to install speed cameras and crash barriers on the Belgrave Middleway underpass to help save the lives of future motorists on this dangerous stretch of road.”

Petition Guidance

The relevant sections of the petition Guidance sets out the following

“If your petition achieves the threshold of 20,000 signatures (subject to verification) this will automatically trigger a debate of the petition at City Council. The lead petitioner will be notified of the date of the meeting.

The lead petitioner will also be offered the option of reading their petition at the beginning of the debate or they may choose to request a local Councillor to present it on their behalf.”

“If your petition achieves the threshold of 10,000 signatures (subject to verification) it will be referred to the appropriate Overview and Scrutiny Committee for a Senior Officer to attend and answer questions about the delivering of public services”.

“In addition, in event that the a petition with the number of signatures over 5,000 but below the above threshold trigger, is submitted, it will be considered by the Council Business Management Committee to determine whether an Overview and Scrutiny Committee or City Council should debate the petition, if relevant”

Matters for Consideration

The petition had a number of signatures from people in other parts of the country and a number from around the world which could not be counted as valid. It is estimated that there were approximately 26.880 signatures on the petition which would have been over the threshold for consideration at City Council. However, as a significant number of those could not be counted, the petition has 8,717 valid signatures which is over the threshold for consideration at this Committee to determine whether it should be debated at an Overview and Scrutiny Committee or City Council or not.

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BIRMINGHAM CITY COUNCIL PUBLIC REPORT

Report to: COUNCIL BUSINESS MANAGEMENT COMMITTEE Report of: CITY SOLICITOR Date of Decision: 8 MAY 2018 SUBJECT: PETITIONS UPDATE

Wards affected: ALL

1. Purpose of report:

To update Committee on progress made in responding to petitions presented to full Council

2. Decision(s) recommended:

2.1 That Committee notes this quarterly report.

Contact Officer: Phil Wright

Telephone No: 0121 675 0216 E-mail address: [email protected]

Signature:

Chief Officer(s):

Dated:

List of Appendices: None

List of Background Documents used to compile this Report:

Public Petition Records

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3. Relevant background/chronology of key events:

3.1 The current protocol for responding to petitions presented to City Council was agreed by this Committee in May 2007 and is set out below: -

Protocol

1. Petition presented at City Council.

2. Petition referred to the appropriate Strategic Director for response within 3 working days.

3. Strategic Director to write to the Councillor presenting the petition and the first named petitioner to acknowledge receipt within 14 days of the City Council.

4. Progress of investigation into petition to be notified by the relevant Strategic Director to Committee Manager for inclusion in the monthly Petitions Update by no later than 10 working days before the next City Council.

5. Final response to petition included in Petitions Update by the Committee Manager.

6. Chief Officer to notify the Councillor who presented the petition and the first named petitioner of the outcome within 14 days of the relevant City Council meeting discharging the same.

3.2 It should be noted that the protocol applies only to petitions sent internally and not to those which are referred to outside bodies for action.

4 Action Taken

4.1 In accordance with minute No. 2044 of this Committee the petition schedule has been split into City Council related petitions (currently 58) and those which are the responsibility of external organisations (currently 52).

4.2 Of the outstanding City Council related petitions, 2 were presented in 2016, 15 were presented in 2017and 41 were presented in 2018.

4.3 Since May 2005, 1984 out of a total of 2042 City Council related petitions received have been discharged – 98%.

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BIRMINGHAM CITY COUNCIL

EXTRAORDINARY MEETING OF THE CITY COUNCIL

Tuesday, 22 May 2018 at 1555 hours in The Council Chamber, Council House, Birmingham

A G E N D A

1 NOTICE OF RECORDING

Lord Mayor to advise that this meeting will be webcast for live or subsequent broadcast via the Council’s Internet site (www.birminghamnewsroom.com) and that members of the press/public may record and take photographs except where there are confidential or exempt items.

2 DECLARATIONS OF INTERESTS

Members are reminded that they must declare all relevant pecuniary and non pecuniary interests arising from any business to be discussed at this meeting. If a disclosable pecuniary interest is declared a Member must not speak or take part in that agenda item. Any declarations will be recorded in the minutes of the meeting.

Attached 3 MINUTES

To confirm and authorise the signing of the Minutes of the Ordinary Meeting of the Council held on 13 March 2018.

Attached 4 APPOINTMENT TO THE ROLL OF HONORARY ALDERMEN

To consider the appointment of former Councillors Susan Mary Anderson, Susan Barnett, Anthony Paul Kennedy, Ansar Ali Khan, Karen Trench, Dorothea Anne Underwood and Margaret Waddington to the Roll of Honorary Aldermen.

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BIRMINGHAM CITY COUNCIL

ANNUAL MEETING OF THE CITY COUNCIL

Tuesday 22 May 2018 at 1600 hours in the Council Chamber, Council House, Birmingham

A G E N D A

1 NOTICE OF RECORDING

Lord Mayor to advise that this meeting will be webcast for live or subsequent broadcast via the Council’s Internet site (www.birminghamnewsroom.com) and that members of the press/public may record and take photographs except where there are confidential or exempt items.

2 DECLARATIONS OF INTERESTS

Members are reminded that they must declare all relevant pecuniary and non pecuniary interests arising from any business to be discussed at this meeting. If a disclosable pecuniary interest is declared a Member must not speak or take part in that agenda item. Any declarations will be recorded in the minutes of the meeting.

To Follow 3 ANNUAL REPORT OF THE LORD MAYOR 2017/2018 (15 minutes)

To receive the annual report of the Lord Mayor

4 ANNOUNCEMENT OF LORD MAYOR’S AWARDS

5 ELECTION OF THE LORD MAYOR 2018/2019

To elect the Lord Mayor.

NB. A short break will follow to allow for the robing of the Lord Mayor.

6 PRESENTATION TO THE RETIRING LORD MAYOR

To present the retiring Lord Mayor with an ex-Lord Mayoral Badge.

7 PRESENTATION TO THE RETIRING LORD MAYOR’S CONSORT

To present the retiring Lady Mayoress with a badge as a memento of office.

8 APPOINTMENT OF THE DEPUTY LORD MAYOR

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To appoint the Deputy Lord Mayor.

NB. A short break will follow to allow for guests to retire.

9 ALLOWANCES

To agree the allowances to be made to the Lord Mayor and the Deputy Lord Mayor in office during 2018/2019.

10 DATES OF MEETINGS

To determine the dates of the meetings of the Council to be held during the year ending with the next Annual Meeting of the Council.

It is suggested that meetings of the Council be held in the Council Chamber at 1400 hours on the following Tuesdays:-

2018 2019

12 June 15 January 10 July 5 February 11 September 26 February 6 November 2 April 4 December

11 ANNUAL MEETING IN 2019

To confirm the date for the holding of the Annual Meeting of the Council in 2019.

It is recommended that the Annual Meeting for 2019 be held in the Council Chamber at 1600 hours on Tuesday 21 May 2019.

Attached 12 ELECTION OF COUNCILLORS

To receive a report from the Returning Officer of the persons elected Councillors of the City on 3 May 2018 and the making of the declarations of acceptance of office.

13 LORD MAYOR'S ANNOUNCEMENTS

To receive the Lord Mayor’s announcements and such communications as the Lord Mayor may wish to place before the Council.

14 PETITIONS

To receive and deal with petitions in accordance with Standing Orders.

As agreed by Council Business Management Committee a schedule of outstanding petitions is available electronically with the published papers for the meeting and can be viewed or downloaded.

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15 LEADER’S ANNOUNCEMENT OF CABINET MEMBERS

Attached 16 ANNUAL REVIEW OF THE CITY COUNCIL’S CONSTITUTION

To consider a report of the Council Business Management Committee.

Attached 17 CITY COUNCIL APPOINTMENTS

To consider a report of the Council Business Management Committee.

The Leader to move the following Motion:

“That the City Council makes appointments to Committees and Other Bodies as set out in the Appendix to the report.”

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