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Birmingham City Council Council Business

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Birmingham City Council Council Business BIRMINGHAM CITY COUNCIL COUNCIL BUSINESS MANAGEMENT COMMITTEE TUESDAY, 08 MAY 2018 AT 14:00 HOURS IN COMMITTEE ROOM 6, COUNCIL HOUSE, VICTORIA SQUARE, BIRMINGHAM, B1 1BB A G E N D A 1 NOTICE OF RECORDING Chairman to advise meeting to note that members of the press/public may record and take photographs except where there are confidential or exempt items. 2 DECLARATIONS OF INTERESTS Members are reminded that they must declare all relevant pecuniary and non pecuniary interests arising from any business to be discussed at this meeting. If a disclosable pecuniary interest is declared a Member must not speak or take part in that agenda item. Any declarations will be recorded in the minutes of the meeting. 3 APOLOGIES To receive any apologies. 4 MINUTES 5 - 10 To confirm and sign the Minutes of the last meeting 5 OVERSEAS TRAVEL AND INWARD DELEGATIONS FROM ABROAD 11 - 26 Report of Chief Operating Officer - Strategic Services. 6 ANNUAL REVIEW OF THE CITY COUNCIL'S CONSTITUTION Report of the City Solicitor. Report to follow. 7 CITY COUNCIL POLICY FRAMEWORK 27 - 30 Report of the City Solicitor. Page 1 of 64 8 PROPORTIONALITY 31 - 34 Report of the City Solicitor. 9 CITY COUNCIL APPOINTMENTS 35 - 46 Report of the City Solicitor. 10 APPOINTMENT TO THE ROLL OF HONORARY ALDERMEN 47 - 50 Report of the City Solicitor. 11 REQUEST FOR THE USE OF THE COAT OF ARMS 51 - 54 Report of the City Solicitor. 12 INSTALLATION OF SPEED CAMERAS AND CRASH BARRIERS ON 55 - 56 BELGRAVE MIDDLEWAY PETITION Report of the City Solicitor. 13 PETITIONS UPDATE 57 - 58 Report of the City Solicitor. 14 DRAFT AGENDA FOR EXTRAORDINARY AND ANNUAL CITY 59 - 64 COUNCIL MEETINGS ON 22 MAY 2018 15 LOCAL GOVERNMENT ASSOCIATION ANNUAL CONFERENCE The LGA Annual Conference and Exhibition 2018 will be held from 3 July to 5 July 2018 at The International Convention Centre, Birmingham. The General Assembly Meeting will be on 3 July. The plenary sessions will include the following topics for debate: -What next for Women in politics -Local Industrial Strageties -The future of Adult Social Care and Health -Ending Homelessness -Local Government Funding -Local Government post Brexit The cost of attending the Conference will be: Full conference - 3 days: £545 plus £109 VAT – total £654 per delegate Tuesday - 1 day: £235 plus £47 VAT - total £282 per delegate Wednesday - 1 day : £290 plus £58 VAT- total £348 per delegate Page 2 of 64 Thursday - 1 day : £290 plus £58 VAT- total £348 per delegate As this year's conference is being held in Birmingham there will be no additional costs for overnight accommodation incurred. The Committee is invited to appoint 5 Councillors in line with proportionality to attend the Conference. RECOMMENDED:- That 5 Councillors ............ be appointed to attend the Local Government Association Annual Conference to be held from 3 July to 5 July 2018 at The International Conference Centre, Birmingham. 16 DATE OF NEXT MEETING To note that the next meeting of the Committee is scheduled to take place on Tuesday, 29 May 2018 at 1400 hours in the Council House. 17 OTHER URGENT BUSINESS To consider any items of business by reason of special circumstances (to be specified) that in the opinion of the Chairman are matters of urgency. 18 AUTHORITY TO CHAIRMAN AND OFFICERS Chairman to move:- 'In an urgent situation between meetings, the Chairman jointly with the relevant Chief Officer has authority to act on behalf of the Committee'. Page 3 of 64 Page 4 of 64 BIRMINGHAM CITY COUNCIL COUNCIL BUSINESS MANAGEMENT COMMITTEE 26 FEBRUARY 2018 MINUTES OF A MEETING OF THE COUNCIL BUSINESS MANAGEMENT COMMITTEE HELD ON MONDAY 26 FEBRUARY 2018 AT 1400 HOURS, IN COMMITTEE ROOM 6, THE COUNCIL HOUSE, BIRMINGHAM PRESENT: Councillor Ian Ward in the Chair; Councillors Robert Alden, Mohammed Idrees, Brigid Jones, Yvonne Mosquito and Mike Ward. ************************************* NOTICE OF RECORDING 2712 The Chair advised the meeting to note that members of the press/public may record and take photographs except where there are confidential or exempt items. _______________________________________________________________ DECLARATIONSOF INTERESTS 2713 It was noted that Members did not have to declare an interest in respect of the Annual Report of the independent Remuneration Panel _______________________________________________________________ APOLOGIES 2714 Apologies were submitted on behalf of Councillors Diane Donaldson and Gareth Moore. _______________________________________________________________ MINUTES 2715 The Minutes of the last meeting held on 12 February 2018 were confirmed and signed by the Chair. _______________________________________________________________ IMPLEMENTATION OF THE FOUNDATION LIVING WAGE 2018/2019 The following report of the Interim Chief Executive was submitted:- (See document No 1) Page 5 of 64 465 Council Business Management Committee – 26 February 2017 2716 RESOLVED:- That the proposal to increase the Foundation Living Wage supplement so that, with effect from 1 April 2018, all Council employees are paid a minimum of £8.75 per hour be agreed. _______________________________________________________________ ANNUAL REPORT OF THE INDEPENDENT REMUNERATION PANEL The following report of the City Solicitor was submitted:- (See document No 2) The Panel’s Chair, Sandra Cooper and Deputy Chair, Rose Poulter were in attendance and responded to questions and comments from Members relating to Member’s pensions and parental leave. 2717 RESOLVED:- (i) That the annual report of the Independent Remuneration be received (ii) that the following motion be recommended to City Council: ‘The recommendations made by the Independent Remuneration Panel on Page 4 of its Annual Report be accepted and implemented with effect from 22 May 2018.’ _______________________________________________________________ AMENDMENTS TO THE CITY COUNCIL’S CONSTITUTION The following report of the City Solicitor was submitted:- (See document No 3) The City Solicitor made introductory comments relating to the report. 2718 RESOLVED:- That the proposed amendments to the Constitution as set out in the report be agreed. _______________________________________________________________ REVIEW OF SCRUTINY The following report of the City Solicitor was submitted:- (See document No 4) Councillor John Cotton made introductory comments relating to the report. Councillor Robert Alden was generally supportive of the report but suggested that Members of the opposition groups be allowed to chair Overview and Scrutiny Committees. He also felt that the number Overview and Scrutiny Committees should be increased to reflect the number of Cabinet Members. Page 6 of 64 466 Council Business Management Committee – 26 February 2017 Councillor John Cotton and the Chair responded to the points made and a debate ensued relating to the proposed alterations to the Call-in Process set out at No. 2 in appendix 1 relating to people leaving the room and the meeting going in to private session. It was noted that further discussions could take place relating to this. 2719 RESOLVED:- (i) That the report of the sub-group be received; and (ii) that the following motion be recommended to city Council; ‘City Council endorses the recommendations set out on page 11-12 of this report.’ _______________________________________________________________ USE OF THE COAT OF ARMS The following report of the City Solicitor was submitted:- (See document No 5) It was noted that that going forward a review of the criteria for dealing with requests to use the Coat of Arms particularly for City Council use should be undertaken to prevent unnecessary reports to Committee. It was felt that the declaration’s font size should be changed and more emphasis placed on the role women played in tackling slavery in the past. 2720 RESOLVED:- That the Committee has no objection to the use of the Coat of Arms on the ‘Declaration of intent to tackle Modern Slavery and Human Trafficking by Birmingham City Council, and the ‘Pledge to become a Slavery Free Community’ documents as requested in the application from the Corporate Director, Place. _______________________________________________________________ COUNCIL AS TRUSTEE AGENDA FOR THE NEXT MEETING The following draft Council as Trustee agenda was submitted:- (See document No 5) In response to a query from Councillor Brigid Jones relating to the Uffculme Special School, the Committee Manager undertook to provide an answer in due course. 2721 RESOLVED:- That the draft Council as Trustee agenda be noted. _______________________________________________________________ Page 7 of 64 467 Council Business Management Committee – 26 February 2017 COUNCIL AGENDA FOR THE NEXT MEETING The following draft Council agenda was submitted:- (See document No 6) The Sub Committee were advised that the report titled ‘Public Consultation on the Governance of West Midlands Fire Service’ was not being submitted to the meeting. The Deputy Leader indicated the report titled ‘Women & Democracy’ would now be going to a future meeting. It was further noted that a report from the Committee relating to the Constitution also needed to be added to the agenda and it was agreed to allocate 5 minutes for that. Therefore the times from agenda item 9B onwards were as follow:- Agenda item 9C Constitution 1645 to 1650 hours followed by break 1650 to 1720 hours. Agenda item 10 Birmingham City Council's Response to Modern Slavery and Human Trafficking 1720 to 1750 hours Agenda item 11 Birmingham Domestic Abuse Prevention Strategy 1750 to 1820 hours
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